07/17/1980v�
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - JULY 17. 1980
A regular meeting of the City Council of the City of Grand Terrace was called to
order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace,
California, at 6:06 p.m. on July 17, 1980.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman (arrived at 7:41 p.m.)
Jim Rigley, Councilman
Edward Clark, Finance/Administrative Services Officer
Jim Craig, City Attorney representing Clayson Rothrock & Mann
Joe Kicak, City Engineer
Ilene Dughman, Records Manager/Deputy City Clerk
ABSENT: Seth Armstead, City Manager
Myrna Lindahl, City Clerk
The meeting was opened with invocation by Reverend Lorimer, Retired, followed by
the Pledge of Allegiance, led by Bob Yeates.
ITEMS DELETED FROM AGENDA
5C - Community Development Block Grant - Alternative Projects
for funds.
APPROVAL OF MINUTES - JUNE 12, 1980
CC-80-257 Motion was made by Councilman Grant, seconded by Councilman Rigley
and carried unanimously by all present to -approve the Minutes of
June 12, 1980, as submitted.
APPROVAL OF MINUTES - JUNE 19. 1980
CC-80-258 Motion was made by Councilman Rigley, seconded by Councilman Petta
and carried unanimously by all present to approve the Minutes of
June 19, 1980, as amended.
APPROVAL OF MINUTES - JUNE 26, 1980
CC-80-259 Motion was made by Councilman Petta, seconded by Councilman Rigley
to approve the Minutes of June 26, 1980, as submitted. The Motion
passed on AYE votes of Councilmen Petta, Rigley, and Mayor Tillinghast.
r Councilman Grant abstained from voting.
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APPROVAL OF MINUTES - JULY 3, 1980
CC-80-260 Motion was made by Councilman Petta, seconded by Councilman Rigley
to approve the Mintues of July 3, 1980, as amended. The motion
passed on AYE votes of Councilmen Petta, Rigley, and Mayor
Tillinghast. Councilman Grant abstained from voting.
CONSENT CALENDAR
CC-80-261 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously by all present to approve the following
items on the Consent Calendar:
A. Approval of Check Register No. 071780.
B. RESOLUTION NO. 80-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, APPROVING AND ACCEPTING THE ENERGY CONSERVATION
ASSISTANCE LOAN AGREEMENT.
C. RESOLUTION NO. 80-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, APPROVING THE APPLICATION FOR PEDESTRIAN FACILITIES
FUNDS AUTHORIZED UNDER SB 821 AND APPROVING THE ADOPTION OF ITS
PEDESTRIAN FACILITIES PLAN.
D. RESOLUTION NO. 80-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, SUPPORTING THE CLEAN COMMUNITY SYSTEM, INC, AS
DEVELOPED BY KEEP AMERICA BEAUTIFUL, INC.
COMMISSION/COMMITTEE REPORTS
PARKS & RECREATION COMMITTEE
CC-80-262 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously by all present to accept, with regret, the
resignation of Ron Poll as member of the Parks and Recreation
Committee.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Barbara Mathews, Chairperson, addressed Council stating their
Committee had only three active members at the present time;
and they find it difficult, with only three members, to accomplish
their projects. Requested Council send letters to Committee
Members Jack Wildman, Ray Ramirez, Sarah Jay, and Ed Courtney asking
for their resignations if they do not intend to remain as active mem-
bers. Mrs. Mathews also stated they could not recommend Donna Tetley
for appointment as she is unable to attend Monday -Night meetings.
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CC-80-263 Motion was made by Councilman Petta, seconded by Councilman
Grant and carried unanimously by all present to direct Staff
to prepare the necessary letters to Jack Wildman, Ray Ramirez,
Sarah Jay, and Ed Courtney requesting their intentions as to
whether or not they wish to continue as active members of the
Historical and Cultural Activities Committee.
Mayor Tillinghast directed Staff, -in addition to preparing the
necessary letters, if response be that a member no longer wishes
to continue serving as an active member, to prepare the necessary
advertising for openings on the Committee.
VOLUNTEER SERVICES COMMITTEE
Bob Yeates, Chairman, addressed Council on the following: (1) Final
score of the July 4th picnic softball game between Planning Com-
mission, Council & Staff, and the Committees. (21 Election of
officers held at their July loth meeting -- officers are: Bob
Yeates, Chairman; Ken Rinderhagen, Vice -Chairman; Barbara Pfennig-
hausen, Secretary; Emily O'Neal, Finance person to work with City
Finance Department. (3) The Committee will ask Council's per-
mission for future programs in order to conform with revised Policy
for Boards, Commissions, and Committees. (4) Asked City Attorney
:Jim
Craig for recommendations for the handling of Accent on Youth
'.
funds in order to conform with the Conflict of Interest Code and
also keep the purpose of expended funds from becoming public record.
City Attorney Jim Craig recommended the Accent on Youth Committee
make recommendations to Staff; that Staff have the authority to
approve recommendations to expend funds without bringing it to
•Council.
.(5) Stated he will be with Boy Scout Troop 40 in the
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High Sierras the week of the next Council Meeting, August 7, 1980.
CURB PAINTING - SOUTHEAST CORNER OF MT. VERNON & BRENTWOOD
City Engineer Joe Kicak stated recommendations in the County
Sheriff's Department report dated July 14, 1980, were basically
the same as those of the Engineering Staff.
Captain Phil Schuyler, San Bernardino County Sheriff's Department,
stated he had no recommendations other than those given in his
letter.
Mayor Tillinghast opened the meeting to public participation.
Yvonne Best, 11731 Mt. Vernon Avenue, said she had no further
comments at that time. There being no public comments, Mayor
Tillinghast closed the meeting to public participation.
Following discussion, Council deferred action until Councilman
Nix arrived in order that all Council Members be present to
determine action.
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APPROVE JOB DESCRIPTIONS
COMMUNITY SERVICES DIRECTOR
CC-80-264 Following discussion, Motion was made by Councilman Petta, seconded
by Councilman Rigley and carried unanimously by all present to
delay action of approving the Community Services Director Job
Description until the meeting of August 7, 1980.
ADMINISTRATIVE ASSISTANT
CC-80-265 Following discussion, Motion was made by Councilman Rigley, seconded
by Councilman Grant and carried unanimously by all present to approve
the Job Description of Administrative Assistant as amended.
CC-80-266
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Mayor Tillinghast directed Staff to advertise for the position of
Administrative Assistant.
POLICY REGARDING DAMAGE BY PARKWAY TREES
City Engineer Joe Kicak requested Brian Esgate, City Engineering
Department, brief Council on this matter. Mr. Esgate outlined the
four Staff recommendations resulting from the Staff's survey of
City areas with broken sidewalks and/or curbs and gutters; asked
City Attorney Jim Craig for legal opinion regarding the City's
liabilities for sidewalk areas not repaired, with the possibility
of injury to pedestrians, based on an authorized ongoing program.
City Attorney Craig said, based on similar recent cases, it
is his opinion that it is a duty of a municipality to become
aware of areas where trees are causing damage to sidewalks and see
that repairs are effected. Stated the City is liable if damage is
not repaired, and, in his opinion, it is in the best interest of
the City to effect the repairs.
City Engineer Joe Kicak asked City Attorney Craig to what extent
the responsibility of the City is to actually go out and inspect
for damages to sidewalks.
City Attorney Jim Craig stated, in his opinion, the standard would
appear, in a negligence action in this regard, to be one of "reasonable
inspection." The City employees, when they see an obvious condition,
should report it; and the City should respond to any citizen inquiries.
Motion was made by Councilman Grant, seconded by Councilman Petta
and carried unanimously by all present to approve the following:
1. Remove small parkway trees now that will in the future damage
walkways, and replace them with trees allowed by the parkway
tree ordinance.
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2. Direct Staff to determine locations to be repaired with the
priority based on the severity of damage and danger to
pedestrians.
3. Authorize Staff t<) prepare plans and specifications to correct
the damage up to a total expenditure of $10,000 as authorized
in the Budget for Fiscal Year 1980-81.
4. Establish a budgeting policy to continue repairs each fiscal
year until complete throughout the City.
ORDINANCE NO. (FIRST READING
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ESTABLISHING REGULATIONS FOR CONDUCTING A GARAGE SALE.
Following briefing by Finance/Admi.nistrative Services Officer
Edward Clark and recommendation from City Attorney Jim Craig,
CC-80-267 Motion was made by Councilman Rigley, seconded by Councilman
Grant to approve introduction of Ordinance No. , as amended,
by title only, with second reading set for the meeting of August
7, 1980. The Motion carried unanimously by all present.
Mayor Tillinghast stated the resolution establishing permit fee
and the fine for infraction of regulations was submitted for
information purpose only, and would be acted upon at the next
Council Meeting, August 7, 1980, provided the second reading of
the Ordinance is adopted. Mayor Tillinghast opened the meeting
to public participation to allow a citizen to voice his opposition
to the proposed permit fee as that citizen will not be able to
attend the next meeting.
Bob Yeates, 12888 Fremontia, addressed Council stating he felt the
purpose of the Ordinance was to regulate garage sale signs, and
the purpose of the permit fee should be to limit persons to two
garage sales a year; the permit could also be used to outline
regulations established by the Ordinance. Mr. Yeates stated he
felt $5.00 was too high; a range of $2.00 to $3.00 was high enough.
CONSOLIDATED ELECTIONS - 11/4/80
Finance/Administrative Services Officer Edward Clark briefed Council
regarding this matter.
Following discussion, Motion was made by Councilman Grant to
authorize an impartial analysis of the measure indicated in the
Staff Report dated July 17, 1980, to be written by our City
Attorney, and that Council indicate its desires relative to whether
it will favor or not favor this measure at the next Council Meeting.
The Motion died for lack of a second. (A copy of this Staff Report
is on file in the City Clerk's Office.)
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CC-80-268 Following further discussion, Motion was made by Mayor Tillinghast,
seconded by Councilman Rigley that Council neither authorize the
impartial analysis of the measure nor authorize an Argument in
favor of the measure. Following discussion, the Motion passed on
AYE votes of Councilmen Petta, Rigley, and Mayor Tillinghast.
Councilman Grant voted NOE.
Councilman Nix arrived at 7:41 p.m.
CURB PAINTING - SOUTHEAST CORNER OF MT. VERNON & BRENTWOOD (CONT'D.)
Following an outline of discussion held earlier in the meeting regarding
this matter, Mayor Tillinghast opened the meeting to public parti-
cipation. Yvonne Best, 11731 Mt. Vernon Avenue, voiced opposition
to the curb painting on Mt. Vernon Avenue southerly from Brentwood
to the crest of the hill. Stated she felt stop signs on Mt. Vernon
Avenue, north and south, and curbed turning lanes for traffic enter-
ing Mt. Vernon Avenue heading south from Brentwood would better
accomplish solving the existing problem. Mayor Tillinghast closed
the meeting to public participation.
CC-80-269 Following discussion, Motion was made by Councilman Rigley, seconded
by Councilman Nix to extend the red curb on Mt. Vernon Avenue south
from Brentwood to the crest of the hill. The Motion passed with
AYE votes of Councilman Petta, Nix, Rigley, and Mayor Tillinghast.
Councilman Grant voted NOE.
EXECUTIVE SESSION 0
Council adjourned to an Executive Session at 7:57 p.m., with
Finance/Administrative Services Officer Edward Clark, City Attorney
Jim Craig, and City Engineer Joe Kicak in attendance.
RECONVENE
Council reconvened the regular meeting at 8:20 p.m., with all members
present. Mayor Tillinghast announced the Executive Session concerned
litigation, and no action was taken.
ADJOURN
The Regular Meeting of the City Council was adjourned at 8:30 p.m.
A Public Work Session will be held at 4:00 p.m., Thursday, August 7,
1980, followed by the regular meeting at 6:00 p.m.
Respectfully submitted,
APPROVED: MYRNA LINDAHL, City Clerk
By
M or Duty ity le
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