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08/21/1980CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 21, 1980 A regular meeting of the City Council of the City of Grand Terrace was called to order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace, California, at 7:35 p.m. on August 21, 1980. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Edward Clark, Finance/Administrative Services Officer James Craig, City Attorney, representing Clayson, Rothrock & Mann Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: Seth Armstead, City Manager The meeting was opened with invocation by Bishop Dee Gifford, The Church of Jesus Christ of Latter -Day Saints, followed by the Pledge of Allegiance, led by Mr. Gale Carr. APPROVAL OF MINUTES - JULY 28, 1980 CC-80-289 Motion was made by Councilman Nix, seconded by Councilman Grant, and carried unanimously to approve the Minutes of July 28, 1980 as presented. APPROVAL OF MINUTES - AUGUST 7. 1980 CC-80-290 Motion was made by Councilman Grant, seconded by Councilman Nix, and carried unanimously to approve the Minutes of August 7, 1980 as presented. CONSENT CALENDAR All items on the Consent Calendar were removed for discussion. CHECK REGISTER NO. 082180 Discussion was held regarding certain streets not being swept by Inland Power Sweeping and a CETA employee riding with the street sweeper. There was also discussion regarding badges for members Page one - 8/21/80 of City Council. CC-80-291 Motion was made by Councilman Rigley, seconded by Councilman Petta, and carried unanimously to approve Check Register No. 082180. CITY INSURANCE PROGRAM Following request by the Ways & Means Committee to review the City Insurance Program and letter requesting proposals, Mayor Tillinghast directed Staff to refer this item to the Ways & Means Committee for input prior to approval by Council. AMENDED AGREEMENT FOR COMPUTER TELEPROCESSING SERVICES CC-80-292 Following discussion, Motion was made by Councilman Grant, seconded by Councilman Nix and carried unanimously to approve the amended Agreement for Computer Teleprocessing Services with the County of San Bernardino. RECESS Mayor Tillinghast called a Recess at 7:52 p.m. Council reconvened at 8:00 p.m., with all members present, except Councilman Petta. COMMISSION & COMMITTEE REPORTS HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews presented portraits of the Charter City Council and City Manager Seth Armstead. These portraits will be on display in City Hall. Councilman Petta returned to the meeting at 8:01 p.m. Chairperson Barbara Mathews also reported two applications for membership are presently being reviewed. PLANNING COMMISSION Commissioner Vern Andress reported the following: (1) The Commission will begin a review of T-Standards; (2) Will review discrepancies in law regarding rear and sideyard setbacks relating to attached and non-attached buildings; (3) Will begin workshop study sessions with a representative from San Bernardino County as a review and also as training for the two new planning commissioners. PARKS & RECREATION COMMITTEE Chairman Geoff Dooley reported the following: (1) Motocross Track - Grand Terrace youth will be soliciting funds for fencing; (2) Soccer Program - Youth are to decide whether to join the Riverside League Page two - 8/21/80 or the League now forming in Grand Terrace and Colton; (3) Summer Day Camp was successful - final report is pending; (4) Gymnastics Program was very successful - there were enough funds remaining, which could have been useful to the Parks & Recreation Fund, to remit approximately 25 checks in the amount of $8.00 to each child participating in the program. Vice -Chairman Dick Rollins reported the following: (1) The sub- committee voted to name the 5.35 acre park site "Terrace Hills Community Park" and the 25 acre park site "Blue Mountain Park." (2) Preparing a registration process so the City can schedule use of the park sites for various organizations. ENERGY COMMITTEE Finance/Administrative Services following: (1) Plan to bring a Council again; (2) Energy Audit City Hall buildings - report is WAYS & MEANS COMMITTEE Officer, Ed Clark, reported the proposed Solar Ordinance before has been completed on the three forthcoming. Mr. Brett DeWitt reported the following: (1) Reviewed the minutes of the Committee's meeting of August 19, 1980; (2) Plan to assign a member to attend each City Committee Meeting; (3) Assignment of committee members for certain programs as follows: Community Block Program - Dick Allen; Capital Improvement Program - Brett DeWitt; Farm Home Development Act - Nathan Youmans; (4) A letter has been drafted regarding responsibilities and tasks for Council review, as a result of reviewing an organizational chart showing the organization of Committees, Staff and Council, drawn by Dick Rollins. ORDINANCE NO. 36 - ZONE CHANGE - (Second Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REZONING ASSESSOR'S PARCEL NOS. 277-452-05 and 277-451-17, ZONE CHANGE E219-121 (ZC 80-03) Proposal: Zone Change, MR-T to C-2-T on 3.03 acres Location: N & S/s Industry St., approx. 430' w/o Michigan Following briefing by Ed Clark, Mayor Tillinghast opened Public Hearing on the matter. Mayor Tillinghast closed Public Hearing, there being no individuals speaking for or against the zone change. CC-80-293 Motion was made by Councilman Nix, seconded by Councilman Petta, and carried unanimously to adopt Ordinance No. 36 by title only Page three - 8/21/80 ORDINANCE NO. 37 (Second Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROHIBITING THE CONSUMPTION OR POSSESSION OF ALCOHOLIC BEVERAGES UPON OR IN ANY CITY PARK, OR OTHER MUNICIPALLY OWNED, LEASED OR OPERATED PUBLIC PROPERTY, BUILDING OR FACILITY. Mayor Tillinghast opened Public Hearing on the matter. Bob Yeates, 12888 Fremontia, questioned the penalty; Nathan Youmans, 12535 Oriole, asked if this Ordinance addresses "closed" versus "open" containers; Dick Rollins, 22700 DeBerry, stated this ordinance will give the Sheriff's Officers authority to remove or arrest individuals drinking alcoholic beverages on the park sites and other City property, as well as permit placement of signs on the park sites. Mayor Tillinghast closed Public Hearing. CC-80-294 Following discussion, Motion was made by Councilman Petta, seconded by Councilman Grant, and carried unanimously to adopt Ordinance No. 37 by title only. ORDINANCE NO. 38 (Second Readin ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE OFFICE OF DIRECTOR OF FINANCE, APPOINTING THE FINANCE OFFICER TO SAID OFFICE, AND TRANSFERRING CERTAIN DUTIES OF CITY CLERK TO DIRECTOR OF FINANCE. 0 Mayor Tillinghast opened Public Hearing on the matter. Mayor Tillinghast then closed Public Hearing, there being no individuals speaking for or against the Ordinance. CC-80-295 Motion was made by Councilman Petta, seconded by Councilman Rigley, and carried unanimously to adopt Ordinance No. 38 by title only. PROPERTY LEASE - 22799 Barton Road Mayor Tillinghast stated Council received information during the workshop session regarding the availability of property located at 22813 Barton Road. Discussion was held concerning delaying final action until this property is investigated. Mayor Tillinghast opened the meeting to public participation regarding this matter. Bill DeBenedet, one owner of the property at 22799 Barton Road, voiced opposition to Council's delaying action, stating he and Mr. Zampese had already held this property open for six weeks. Nathan Youmans, Chairman, Ways & Means Committee, recommended Council take immediate action on this matter. Following discussion, Mayor Tillinghast directed Staff to place this item on the Agenda for the Adjourned Regular Meeting to be Page four - 8/21/80 held August 28, 1980 at 4:00 p.m. Council will investigate the property located at 22813 Barton Road on Tuesday, August 26, 1980. STORM DRAINS/EASEMENTS City Engineer Joe Kicak briefed Council regarding an outline which has been prepared designating the locations of all City storm drains, the type of construction, and indicating the disposition of all the easements concerning maintenance. Mr. Kicak then made recommen- dations to Council as outlined in the Staff Report dated August 14, 1980, Subject: Study of Storm Drains Throughout the City. (Copy of the Staff Report is on file in the City Clerk's Office) Mayor Tillinghast opened the meeting to public participation. Helen Stutes, 12587 Michigan Avenue, addressed Council regarding drainage problems on her property, and expressed concern, due to an open storm channel near there, since she has a retarded daughter-. Bob Yeates, 12888 Fremontia, asked if approval was given for the tract on Pico to empty into the same drain, stating the storm drain cannot handle the present capacity. Mrs. Stutes asked to be notified by letter or a phone call of any action to be taken regarding this matter. Dale Short, 22816 LaPaix, stated storm drain #11 is no longer used as a storm drain, and is not being maintained, resulting in rats and weeds in that area. He stated the easement is located between his property and the owner's fence, and the owner refuses to maintain the easement. He requested the City to award this easement to him so he can maintain it. Attorney Jim Craig stated the City could not legally award this easement to Mr. Short; however, a nuisance ordinance could be passed requiring the property to be maintained. Nathan Youmans, 12535 Oriole, stated if rats and insects are involved, the San Bernardino County Environmental Agency should take action. Brett DeWitt, 22459 Ladera, stated if the owner placed a fence on the easement line, it could indicate the owner didn't want that area. Mrs. Stutes recommended an underground storm drain in her area, as well as investigating the possibility of using Southern California Edison Company's sixteen foot easement for drainage. Mayor Tillinghast closed the meeting to public participation. CC-80-296 Following discussion, Motion was made by Councilman Grant, seconded by Councilman Nix and carried unanimously to approve those recommen- dations contained in the Staff Report dated August 21, 1980, Items 1, A thru G, and Item 2, Subject: Study of Storm Drains Throughout the City. BUS SHELTER LOCATIONS CC-80-297 Following briefing by Ed Clark, stating the City will receive two bus shelters this year, and two more shelters next year, Motion was made by Councilman Rigley, seconded by Councilman Grant and carried unani- mously to approve placement of the first two bus shelters on Barton Page five - 8/21/80 Road near Mt. Vernon, one at the northeast corner and one at the southwest corner. AUDIT FIRM SELECTION Ed Clark briefed Council regarding proposals received for auditing services, and recommended the selection of the firm of Crabtree, Karlen & Arzoo, Certified Public Accountants, for the fiscal year ended June 30, 1980. Mayor Tillinghast declared a possible conflict of interest regarding this matter, and requested Mayor Pro Tempore Hugh Grant to conduct the meeting for discussion and action on this matter. Mayor Tillinghast left Council chambers at 9:14 p.m. CC-80-298 Following discussion, Motion was made by Councilman Nix, seconded by Councilman Petta, to accept the proposal of the firm of Crabtree, Karlen & Arzoo, Certified Public Accountants, to perform the auditing services as listed in the proposal dated August 20, 1980. (The proposal is on file in the City Clerk's Office) The Motion carried on AYE votes of Councilmen Petta, Nix, Rigley and Mayor Pro Tempore Hugh Grant. Mayor Tillinghast returned to Council chambers at 9:15 p.m. and resumed his position on Council. ADMINISTRATIVE LEAVE POLICY Following briefing by Ed Clark, and discussion, Mayor Tillinghast opened the meeting to public participation. Brett DeWitt, 22459 Ladera, spoke in favor of using the anniversary date as the eligibility date for the City Manager to receive ten days administrative leave. Mayor Tillinghast closed the meeting to public participation. CC-80-299 Following discussion, Motion was made by Councilman Nix, seconded by Councilman Grant, to approve the policy for administrative leave as follows: (1) On July 1 of each year, beginning with the July 1 immediately following the first anniversary of employment of the City Manager, the City Manager shall receive ten days administrative leave in addition to all other leaves; this administrative leave must be used during the following fiscal year or it will be lost. (2) Employees, (supervisory/management), not entitled to receive paid overtime shall receive compensatory overtime on a straight time basis for all hours worked in excess of eight hours per day or forty hours per week. Such compensatory overtime must be taken off within six months after the date of accrual or it will be lost. In no event shall compensatory overtime be paid for. Page six - 8/21/80 11 (3) All other employees, (Account Clerk, Executive Secretary, Planning Secretary) shall be compensated for overtime by being paid or receiving compensatory time off. Both to be on a straight time basis. The employee will determine which type of compensation. Motion was made by Mayor Tillinghast to amend Motion No. CC-80-299 to include amending Item No. 1 to read: ..Personnel eligible for administrative leave at the end of the probationary period..." Motion died for lack of a second. Motion No. CC-80-299 carried on AYE votes of Councilmen Grant, Petta, Nix and Rigley, with Mayor Tillinghast voting NOE. TIME & ATTENDANCE FORMS Following discussion in which Council indicated this is an administrative rather than a Council matter, Motion was made by Councilman Grant, seconded by Councilman Rigley, to approve the time and attendance record and examples referred to as "green pages" become part of the Personnel Rules and Regulations. Following discussion, the Motion failed on AYE votes of Councilmen Grant and Rigley, NOE votes of Councilman Nix and Mayor Tillinghast, with Councilman Petta abstaining. RESOLUTION NO. 80- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING PORTIONS OF RESOLUTION NO. 79-6 PERTAINING TO ESTABLISHING POLICY FOR THE REIMBURSEMENT OF CITY REPRESENTATIVES FOR TRAVEL EXPENSES. Following briefing by Ed Clark, and discussion, this Resolution was referred back to Staff for further clarification and review. POLICE CHIEF REPORT Ed Clark stated Council will be asked to approve a pinpoint map to indicate the location of calls coming into the Sheriff. Discussion was held regarding the increase of burglaries in the City. Mayor Tillinghast opened the meeting to public participation. Ken Rinderhagen, 12-738 Wilmac, stated the Crime Prevention Committee has discussed this matter with the Sheriff's Office, and a program is being planned with the Chamber of Commerce to inform the businesses. Mayor Tillinghast closed the meeting to public participation. CITY ATTORNEY REPORT Attorney Jim Craig advised Council discussions are continuing with the law firm of Best, Best & Krieger regarding a proposed document Page seven - 8/21/80 which would give relief to the development problem. A hearing is scheduled for September 5, 1980 at 9:30 a.m. CITY MANAGER REPORT Finance/Administrative Services Officer, Ed Clark, stated Senator Ayala will attend the Council Meeting of September 4, 1980 and asked Council to consider items they would like to discuss with him. Mr. Clark also reported the following: (1) Motorcycles on Gage Canal, and possibility of closing off the Canal; (2) Noise survey for General Plan; (3) A CETA employee is needed for one year for the Finance Department; (4) Southern California Gas price increase; and (5) restroom facilities for park site. COUNCIL REPORTS Mayor Tillinghast and Mayor Pro Tempore Grant will be the voting delegate and alternate voting delegate for the League of California Cities Annual Conference to be held in Los Angeles October 19-22. Council Equipment CC-80-300 Following discussion, Motion was made by Councilman Grant, seconded by Councilman Nix and carried unanimously to reject a bid for $3,020.00 to build a semi -circular table, and to direct Staff to purchase angled folding tables to be used by the City Council and Planning Commission. Councilman Nix stated he agrees with the Ways & Means Committee assigning representatives to other committees and recommended placing on an agenda for future discussion, the advisability of assigning Council representatives to the committees. Following discussion, Mayor Tillinghast opened the meeting to public participation. Bob Yeates, Chairman, Volunteer Services Committee, voiced objection to the Ways & Means Committee assigning representatives to other committees. He also stated he feels the Community Services Director should be the liaison between Council and the committees, and feels Council's time is too valuable to assign a Council Member as liaison to each committee. Ken Rinderhagen, Vice -Chairman, Volunteer Services Committee, also voiced opposition to Ways & Means Committee representatives being assigned to committees and feels the present policy regarding reports to Council works well. Mayor Tillinghast closed the meeting to public participation. Councilman Grant attended the first meeting as the new representative to the Inland Manpower Association, representing SANBAG. He also voiced concern regarding grease, chewing gum and dirt on the sidewalks at the shopping center, as well as weeds and rubbish in the City. Page eight - 8/ 21 / 80 Fil Councilman Rigley suggested setting a specific time for the owner of the property at 22813 Barton Road to show the property to Council. Mayor Tillinghast stated communication was received from the Parks and Recreation Committee regarding the present lack of Staff liaison, and feels when a committee requests a liaison representative, one should be provided. PUBLIC PARTICIPATION Bob Yeates, 12888 Fremontia, stated the Clean Community System is preparing a proposed ordinance to control litter. He invited Council to attend an introductory program for the Clean Community .System, to be held August 28, 1980 at 7:00 p.m. Mr. Yeates also recommended Staff review the sign ordinance, since there are still many illegally posted signs throughout the City. He also stated the City of Riverside has a provision in their ordinances stating violations are a misdemeanor, and recommended adopting a resolution providing that violations to all codes or regulations within the City are a misdemeanor, unless specified to be an infraction, thereby eliminating the necessity for adopting a resolution regarding this each time an ordinance is adopted. Bob Woodburn, 2292 Arroyo Drive, Riverside, representing Far West Development Company, stated he feels the company should qualify for a building permit, since there will be a 42% reduction in the total wastewater flow, and 52% improvement in quality. Attorney Craig will investigate this matter and notify the City Engineer if a building permit can be issued to Far West Development Company. ADJOURN CC-80-301 Motion was made by Councilman Petta, seconded by Councilman Rigley and carried unanimously to adjourn the regular meeting of the City Council at 10:59 p.m., to an Adjourned Regular Meeting to be held Thursday, August 28, 1980 at 4:00 p.m. at the First Baptist Church of Grand Terrace, 12354 Mt. Vernon, Grand Terrace, California. Respectfully submitted, APPROVED: r Page nine - 8/21/80