11/20/1980f..
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - NOVEMBER 20, 1980
The regular meeting of the City Council of the City of Grand Terrace was called to
order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace,
California, at 6:06 p.m. on November 20, 1980.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Lindahl, City Clerk
ABSENT: None
The meeting was opened with invocation by Councilman Nix, followed by the Pledge of
Allegiance led by Councilman Petta.
ITEMS DELETED FROM AGENDA
7C(3) - Barton Road Landscaping
ITEMS ADDED TO AGENDA
Prior to 4F - Proclamation - Family Week, November 23-29
9 - Executive Session
APPROVAL OF MINUTES - OCTOBER 30, 1980 - NOVEMBER 6, 1980
CC-80-379 Motion was made by Councilman Grant, seconded by Councilman Rigley
and carried unanimously to approve the Minutes of October 30, 1980
as presented.
CC-80-380 Following correction from "planning" requirements to "practical"
requirements on page 6, paragraph preceding CC-80-376, Motion was
made by Councilman Rigley, seconded by Councilman Petta and carried
unanimously to approve the Minutes of November 6, 1980 as amended.
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CONSENT CALENDAR
The following items were removed from the Consent Calendar for
further discussion: 3C - Weed Abatement Contract; 3D - Resolution
No. 44; and 3E - Resolution No. 45. 0
CC-80-381 Motion was made by Councilman Grant, seconded by Councilman Petta and
carried unanimously to approve the following items on the Consent
Calendar:
A. Approval of Check Register No. 112080
B. Approve attendance of Finance Officer - Financial Management
Seminar - Monterey - December 10-12 - Cost: $65.00
F. RESOLUTION NO. 80-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
AUTHORIZING REPRESENTATIVES TO ACQUIRE FEDERAL SURPLUS PROPERTY FROM
THE CALIFORNIA STATE AGENCY FOR SURPLUS PROPERTY.
G. Approve Letter to California State Agency for Surplus Property
indicating compliance with Title VI of the Civil Rights Act of 1964.
H. RESOLUTION NO. 80-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF
CALIFORNIA TO PURCHASE CERTAIN ITEMS. 0
I. Approval to Request Bids - Phase II, Irrigation Supplies - Terrace
Hills Community Park Construction.
J. Approve TDA Claim for $123,956.00 for submittal (SB325 - Article 8)
K. Approve attendance of Councilman Grant at Calif. Contract Cities
Association Annual Legislative Orientation Tour in Sacramento
January 21-22. Cost: $65.00.
L. Tract 11135 - Max Morgan Development
Approve Tract & accept Bonds & Subdivision Agreements guaranteeing
improvements as follows:
Sewer:
Improvement
$2,000.00
Labor & Materials
1,000.00
Landscaping,
Irri ation & walls:
Improvement
90,000.00
Labor & Materials
45,000.00
Water:
Improvement
54,000.00
Labor & Materials
27,000.00
Roads:
Improvement
11,000.00
Labor & Materials
5,500.00
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M. Approve expenditure of $835.95 from Park Development Funds to
lease temporary fencing - Terrace Hills Community Park.
F N. Approve modification to Street Sweeping Contract & Authorize
Mayor to execute.
0. Student Intern Program - Approve Job Description for "Administrative
Intern to City Manager"; Approve Memorandum of Understanding with
University of Redlands & authorize Mayor to execute.
WEED ABATEMENT CONTRACT
In discussion, Council voiced objection to the contract, indicating
there is no effective date provided, with approximately an eight month
termination provision.
CC-80-382 Motion was made by Councilman Rigley, seconded by Councilman Nix and
carried unanimously to approve the Weed Abatement Contract with San
Bernardino County, amended to state an effective date in the first
paragraph, with a three month termination period at any time, to be
resubmitted to San Bernardino County for approval.
RESOLUTION NO. 80-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE SOLID WASTE
MANAGEMENT ACT OF 1980.
Councilman Grant questioned if the City should not contract with the
Clean Community System, as an agent, since the City is ultimately
responsible. He further stated this is not meant to be a reflection
of any negative aspect, but feels the City should be protecting its
interests.
Other points raised in discussion and clarified were that CCS would
not be required to file financial disclosures; however it would be
appropriate for the City to audit the bookkeeping reports, since
funds would be expended by CCS as an agent of the City.
CC-80-383 Motion was made by Councilman Grant, seconded by Councilman Nix and
carried unanimously to adopt Resolution No. 80-44, with the condition
that the City enter into a contract with the Clean Community System
to perform the same responsibilities as required in the Grant.
RESOLUTION NO. 80-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING AN OFFER TO THE GRAND TERRACE CLEAN COMMUNITY SYSTEM TO
TRANSFER LITTER CLEANUP AND LITTER ENFORCEMENT FUNDS TO BE RECEIVED
UNDER THE STATE LITTER CONTROL, RECYCLING AND RESOURCE RECOVERY FUND.
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CC-80-384 Motion was made by Councilman Grant, seconded by Mayor Tillinghast
and carried unanimously to adopt Resolution No. 80-45.
PROCLAMATION - FAMILY WEEK
Mayor Tillinghast read and presented a Proclamation proclaiming
the week of November 23-29 as Family Week in the City of Grand
Terrace, to Nancy Sherman, President, Grand Terrace Women's Club.
COMMISSION & COMMITTEE REPORTS
PLANNING COMMISSION
CC-80-385 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously to accept the resignation of Tom Rivera
from the Planning Commission.
Name Change - Industry Street: Following discussion and consideration
of suggestions submitted by the Historical & Cultural Activities
Committee, Council directed Staff to refer this matter back to the
Committee for further input.
PARKS & RECREATION COMMITTEE
Chairman Geoff Dooley reported the following: (1) No response has
been received from County Counsel regarding fees for use of school
facilities; (2) Requested Staff to investigate and pursue acquiring
So. California Edison land at the corner of Michigan & Pico; (3)
Vice -Chairman Dick Rollins read a memo recommending deeding a portion
of the park land to the Colton Joint Unified School District.
VOLUNTEER SERVICES COMMITTEE
Chairman Bob Yeates reported the status of the Christmas Tree
Lighting Program, scheduled for Monday, December 8.
CRIME PREVENTION COMMITTEE
Chairperson Judy Rinderhagen stated a problem exists on the shopping
center sidewalks, with bicycle riding and skateboards, and recommended
considering painting stencils on the sidewalks prohibiting this, in
addition to the signs presently posted.
AWARDS PRESENTATION - "UNTRASH GRAND TERRACE"
Mayor Tillinghast and Bob Yeates presented certificates of commendation
to the following groups for their assistance and participation in the
"Untrash Grand Terrace" Program, sponsored by the Clean Community
System on November 1, 1980: Cadet Girl Scout Troop 276 - Francina
Grant accepting; Grand Terrace Swim Club; Boy Scout Troop 40 - Sr.
Patrol Leader, Andrew Randolph accepting; and Jr. Girl Scout Troop
263 - Cindy Humphries accepting.
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ZONE CHANGE NO. 80-5 (Applicant: City of Grand Terrace)
ORDINANCE NO. 42 (Second Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING ZONE CHANGE FROM AP, C-1-T, C-2-T, R-2-T, and R-3-T TO
AP-T, C-2-T, and R-3-T on 300+ ACRES ON LOCATION GENERALLY BETWEEN
MICHIGAN STREET & VISTA GRANDE AVENUE & BOTH SIDES BARTON ROAD, ZONE
CHANGE E221-119 (ZC 80-5).
Councilman Petta disqualified himself from discussion on this matter,
due to a conflict of interest.
Planning Staff, Jean Laurin, outlined the history of the General
Plan Amendment and the zone change application, reviewed the
advertising in preparation for the public hearings on these matters,
and recommended adoption of the proposed zone change.
Councilman Nix questioned Planning Staff's statements in relation to
amending the general plan to make it consistent with zoning.
Mayor Tillinghast opened Public Hearing. There was no supporting
testimony.
Opposing Testimony
George Miehle, 22209 Barton Road, voiced objection to zoning Barton
Road as AP-T, favoring commercial zoning. He also favored zoning
the freeway area for warehouses, rather than commercial. Helen
Stringfield, 22273 Barton Road, Henry Jay, 22218 Barton Road,
Marylou Williams, 22270 Barton Road, Mr. Nichols, 22215 Carhart, and
Mr. Parker, 22219 Barton Road, all supported Mr. Miehle's testimony.
Mayor Tillinghast closed Public Hearing.
Gale Carr, President, Gale Carr & Associates, Community Redevelopment
Agency consultant, outlined the rationale for proposing AP-T zoning
for Barton Road, stating studies conducted indicated this zoning to
be the best land use for that area. He stated the freeway area is
the only possible area for potential regional -type commercial
development, which would provide a tax base for the City.
Mayor Tillinghast reopened Public Hearing.
George Miehle, 22209 Barton Road, stated Barton Road has the traffic
for commercial; the freeway area doesn't. He sees no need for more
office buildings, since the present ones are not fully occupied.
Henry Jay, 22218 Barton Road, stated apartments along a freeway are
undesirable.
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Frank Tetley, Chairman, Planning Commission, stated the Commission
considered the long -.range issues, such as: potential of regional
development; balancing the needs and interests of all citizens, as
well as their protection, by providing a transitional area; types
of undesirable businesses in commercial zoning; the City being
located in the center of a large growth pattern; and that AP-T
zoning could be changed to commercial later, if the need arose.
Daniel Hantman, 22312 Franklin, didn't feel a regional development
could compete, with the close proximity of Inland Center.
John McDowell, 22690 Cardinal, stated future planning includes a
shopping center similar to South Coast Plaza, with an off -ramp at
La Cadena.
Mayor Tillinghast closed Public Hearing.
Council questioned why the citizens had not appeared at previous
hearings on this matter, and received clarification from the City
Attorney that Council could move for reconsideration of action taken
to approve the General Plan Amendment at the meeting of November 6.
Mayor Tillinghast reopened Public Hearing.
Helen Stringfield, 22273 Barton Road, stated she was unaware of the
proposed zone change; notices had always been mailed by the County.
Henry Jay, 22218 Barton Road, stated the only notice he saw was on
November 13. Mr. Hunter, address unknown, stated Mr. Grable had
contacted the property owners on Barton Road, with 14 stating a
preference for commercial, and one in opposition.
Marylou Williams, 22270 Barton Road, voiced approval, stating she had
seen the publications and attended other meetings. She stated she
had signed Mr. Grable's petition, and he did explain that he wanted
office commercial at that time.
Planning Commission Chairman Tetley stated Mr. Grable had presented
a petition signed by the property owners on Barton Road to the
Planning Commission.
Mayor Tillinghast closed Public Hearing.
Councilman Rigley stated he felt the property owners should have
been sent notices, and recommended reconsideration of the matter.
At Councilman Grant's request, Planning Staff, Jean Laurin, recited
the number of times this matter had been advertised, the number of
public hearings held before the Planning Commission and City Council,
and stated the cost to notify individual property owners would have
been approximately $4,000.00. Newspaper advertising cost $1,500.00
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11/20/80
Councilman Nix stated the lack of previous input from
indicated the manner of advertising was ineffective;
clarification on general plan amendments in relation
i and requested clarification from Gale Carr regarding
on this matter would affect the redevelopment plan.
the citizens
requested further
to zone changes;
how delayed action
Gale Carr stated the final step in preparation of the redevelopment
plan is the land use plan. The advantage to the next phase of
redevelopment is the receipt of tax increment by the City.
Councilman Nix noted that the objections received from the citizens
during the Public Hearing was their request for a larger zone change
than the one proposed; therefore, Council would not be placing more
restrictions on the properties than the owners desire.
City Attorney Hopkins read Ordinance No. 42 in its entirety.
CC-80-386 Motion was made by Mayor Tillinghast, seconded by Councilman Nix, to
adopt Ordinance No. 42 as read. Motion carried on AYE votes of
Councilmen Nix, Grant, and Mayor Tillinghast, with Councilman Rigley
voting NOE. Councilman Petta abstained, due to conflict of interest.
RECESS
Mayor Tillinghast called a recess at 7:57 p.m. Council reconvened at
8:12 p.m., with all members present.
CURB PAINTING
City Engineer Kicak stated the area along Mt. Vernon had been reviewed,
at Council's request, and outlined the proposed plan to allow certain
areas, approximately 20 feet in length, for parking.
In discussion, Council, with the exception of Mayor Tillinghast,
voiced approval of this plan as a reasonable solution. Mayor
Tillinghast disagreed with the plan, stating a preference to either
eliminate all parking or allow parking along the entire area.
CC-80-387 Motion was made by Councilman Petta, seconded by Councilman Grant,
to adopt the plan for curb painting as outlined in the City Engineer's
Report dated 11-13-80. Motion carried 4-1, with Mayor Tillinghast
voting NOE.
CITY INSURANCE PROGRAM
City Manager Seth Armstead reviewed the insurance proposals, stating
the Ways & Means Committee had recommended Stalder & Fisher Insurance.
He stated the proposals were reviewed by Staff and legal counsel, with
the resulting recommendation to select the firm of Morgan & Franz.
This decision was based on the fact that Stalder & Fisher Insurance
Company does not carry any municipalities, and would not provide
workman's compensation in their coverage.
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CC-80-388 Motion was made by Councilman Petta, seconded by Councilman Rigley
to select Morgan & Franz Insurance Company's Proposal for coverage
as follows: (1) Comprehensive broad form general liability;
(2) umbrella liability; (3) property coverage; and (4) workers
compensation.
In discussion, Council requested they be furnished with one page
summarizing all coverage and pertinent information in the future,
to facilitate comparisons.
Following discussion, the Motion carried unanimously.
CAPITAL IMPROVEMENT - Ordinance rescinding Ordinance No. 11
Council stated this matter had been discussed during work session,
with Staff being directed to review further and set this matter
for another first reading.
VISTA SUBSTATION - CONTROL ROOM EXPANSION
Mayor Tillinghast stated this matter was discussed during work session,
and will be deferred, pending adoption of a new ordinance establishing
capital improvement fund fees. Councilman Nix stated his reasoning
for postponing action on this matter was Southern California Edison's
willingness to have the matter delayed.
ORDINANCE NO. (First Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
PROVIDING FOR THE ABATEMENT AND REMOVAL OF, AS PUBLIC NUISANCES,
ABANDONED, WRECKED, DISMANTLED, OR INOPERATIVE VEHICLES OR PARTS
THEREOF FROM PRIVATE PROPERTY, NOT INCLUDING HIGHWAYS, & RECOVERY OF
COSTS OF ADMINISTRATION THEREOF, AS AUTHORIZED BY SECTION 22660,
VEHICLE CODE, STATE OF CALIFORNIA.
Captain Schuyler, in reviewing this ordinance, stated although he
has not worked with an ordinance of this type, the precedent shows
it is workable, could provide a useful tool for removal of public
nuisances,, and feels the ordinance is worthwhile.
Mayor Tillinghast opened the meeting to public participation. Bob
Yeates, Volunteer Services Committee Chairman, voiced objection to
the proposed ordinance, since it gives one individual the authority
to determine vehicles which are public nuisances, and the present
ordinances are not being enforced. Ed O'Neal, 22608 Minona Drive,
also voiced objection to the ordinance.
Council discussed the need for improved enforcement of present
ordinances, the purposes to be served by the proposed ordinance,
and the appeal procedures provided.
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CC-80-389 Motion was made by Mayor Tillinghast, seconded by Councilman Nix,
and carried unanimously to introduce the Ordinance, with Public
Hearing and second reading set for December 4, 1980.
RESOLUTION NO. 80-47
CC-80-390 Following amendment to the Resolution stating the Vehicle Abatement
Ordinance had been introduced, rather than adopted, Motion was made
by Councilman Grant, seconded by Mayor Tillinghast and carried
unanimously to adopt Resolution No. 80-47, as amended.
POLICE CHIEF REPORT
Captain Schuyler stated a detective has been working for the City
since November 17, and has cleared two cases of burglary and one
grand theft case thus far.
CITY ENGINEER
Tract 11240, Gemini Development Company - City Engineer Joe Kicak
stated all required documents have been received except the bonds.
The developer has requested approval, with the condition that the
map not be signed until the bonds are received.
CC-80-391 Motion was made by Councilman Nix, seconded by Councilman Grant,
and carried unanimously to approve the map for Tract 11240, subject
to receipt of the required bonds.
State Urban Grant Program - Mr. Kicak recommended the City withdraw
its need basis application for $20,000 for the construction of
lavoratory facilities at Terrace Hills Community Park, previously
submitted to the State Park & Recreation Department, based on Mr.
Ito's recommendation. Mr. Don Ito, of the State Park & Recreation
Department stated the City's request did not appear to be very
competitive. Staff feels withdrawal could improve the City's
chances for approval of a larger amount next year, for a different
project.
CC-80-392 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously to authorize Staff to submit a letter to
the State Parks & Recreation Department requesting the City's
Need Basis Application to be withdrawn from this year's ranking
and resubmitted with other activities for next year's funding.
CITY ATTORNEY
City Attorney Ivan Hopkins advised Council it will soon be time
to complete Statements of Economic Interest to be submitted to
the Fair Political Practices Commission.
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CITY COUNCIL REPORTS
Councilman Nix advised Council the Colton Joint Unified School
District will be advertising for bids for the Community Center later
in November, with the bids being reviewed at the second board meeting
in December. A letter will also be required from the Lions Club
agreeing to terminate the existing lease upon completion of a long-
term lease by the City. Once the long-term lease is consummated,
the City will need to coordinate the implementation of the
rehabilitation of the Community Center through the grant program
with the Lions Club.
Councilman Nix also recommended reviewing the article in the Western
City Magazine relative to Parks & Recreation working cooperatively
with the school district for recreational and cultural programs.
Councilman Grant attended the East Valley Transit Services Authority
Meeting November 19, at which time a proposal to increase the fees
during peak hours for dial -a -lift was discussed, with no action
taken. Attended a Contract Cities Association Meeting in Cerritos,
and will be questioning future membership in this association for
the next fiscal year.
Councilman Grant referred to the recent increases for water usage
and trash disposal, and questioned why the County Department of
Environmental Health Services determines rate increases. City
Attorney Hopkins stated trash disposal service is under franchise
with the County. He stated some cities have their own franchises,
and the City might wish to do so also, which would then allow
Council to review the rate increases, rather than the County.
Councilman Rigley recommended establishing bulletin boards in
front of City Hall and two other locations for posting notices,
to more effectively notify the citizens regarding City matters.
Councilman Petta questioned if the City can require prior information
on rate increases for public utilities. City Attorney Hopkins
advised the City has no jurisdiction over the water company,
since it is governed by State statutes. However, a franchise
could be established for trash collection.
Councilman Petta also questioned the status of the street repair
on Pico, and also on DeBerry Street. Engineering Staff stated
authorization was given to repair, not to exceed $2,000, since
County Flood Control has declined to participate in funding of
the repair. Councilman Petta also questioned why new developments
are not being required to complete landscaping.
Councilman Nix recommended establishing a program whereby needy
families and individuals could participate in City recreational
and cultural programs. He also stated he does not feel the
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City programs can be expected to be totally self-supporting.
Mayor Tillinghast suggested establishing a policy to waive fees,
rather than a program to assist needy families, and directed Staff
to investigate the possibilities as outlined by Councilman Nix.
Mayor Tillinghast stated a letter had been received from Adelanto
requesting a resolution of support for legalized gambling in the
State, voiced objection to this proposal, and, with the concurrence
of Council, directed Staff and the City Attorney to draft a
resolution of opposition to any legalized Las Vegas -style gambling.
Requested Staff to investigate the requirements for off -site
improvements and options of use for the property formerly occupied
by the Shell Service Station. Questioned allowance of use of
a trailer to conduct business, and possible violation of the
sign ordinance by the business recently established on Mt. Vernon.
Mayor Tillinghast stated Council had previously declined to act on
a request by Loma Linda Disposal Company for a franchise; however,
with the clarification that this company is operating under a franchise
with the County, suggested reconsideration of a franchise.
He also questioned the non -enforcement of the sign ordinance, and
requested information from the City Manager regarding this matter.
City Attorney Hopkins stated letters will be written for his
signature to the individuals in violation, stating if the signs
are not removed within ten days, the City will proceed with
enforcement against them.
Mayor Tillinghast recommended giving the required 30 day notice to
the present street sweeping contractor, and proceeding with
advertising for a replacement street sweeping program. In
discussion, Council concurred on the level of street sweeping,
for every street in the City to be swept once a month, with the
downtown area being swept on a weekly basis. Bids are to be
requested on an hourly basis, and a per -mile basis. The City
is to be divided into four sweeping areas, as recommended in
the letter from Carey Professional Sweeping, dated November 14,
1980. Mayor Tillinghast then directed Staff to prepare the necessary
bid documents, setting the earliest possible appropriate date.
RIVERSIDE HIGHLAND WATER COMPANY LAND REQUEST
City Manager Seth Armstead advised Council Riverside Highland Water
Company has requested one acre of City land to allow the company
to build a two million gallon reservoir, and has offered to purchase
the land, or make a trade. Following discussion indicating Council
approval, Mayor Tillinghast directed Staff to prepare the necessary
correspondence indicating Council's willingness to negotiate for
purchase or trade.
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PUBLIC PARTICIPATION
The following citizens addressed Council: Ed O'Neal, 22608 Minona
Drive, regarding a fee schedule for recreational programs and
the "Accent on Youth" Program, and voiced concern that Council
has indicated approval of the Vehicle Abatement Program by adopting
the resolution to the Highway Patrol; Barbara Pfennighausen, 12364
Pascal, regarding street sweeping, and requiring removal of cars,
and a request to take action on teenagers congregating at the
shopping center and harassing shoppers; Geoff Dooley, 22432 Franklin,
requesting status of demolition of abandoned house on Barton Road,
and voicing concern for safety barricades during development by
Morgan Development Company on Mt. Vernon; Ken Rinderhagen, 12738
Wilmac, voicing objection to the abandoned vehicle ordinance; and
Dick Rollins, 22700 DeBerry, stating R-1 zoning does not allow
storage of vehicles on property.
RECESS
Mayor Tillinghast called a Recess at 9:55 p.m., in order to convene
the Community Redevelopment Agency Meeting.
EXECUTIVE SESSION
Council adjourned to an Executive Session at 10:30 p.m., with
City Manager Seth Armstead and City Attorney Hopkins in attendance.
RECONVENE
Council reconvened the regular meeting at 10:35 p.m., with all
members present. Mayor Tillinghast stated the Executive Session
was held for the purpose of discussing litigation, with no decisions or
action being taken during the session.
ADJOURN
The regular meeting of the City Council adjourned at 10:36 p.m.
The next regular meeting will be December 4, 1980.
Respectfully submitted,
-12
City �rrk
APPROVED:
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