12/18/1980CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - DECEMBER 18, 1980
The regular meeting of the City Council of the City of Grand Terrace was called to
order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace,
California at 6:11 p.m. on December 18, 1980.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman (arrived at 6:45 p.m.)
Jim Rigley, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Lindahl, City Clerk
ABSENT: None
The meeting was opened with Invocation by Pastor Kenneth Grimes, First Baptist Church
of Grand Terrace, followed by the Pledge of Allegiance, led by Joe Falkner.
ITEMS ADDED TO AGENDA
5C - Partial Bond Release - Tract 9625
6C - Approval of temporary CETA Clerk
9 - Executive Session
APPROVAL OF MINUTES (11-20-80) (12-4-80)
CC-80-404 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously, by all present, to approve the Minutes of
November 20, 1980 as presented.
CC-80-405 Motion was made by Councilman Grant, seconded by Councilman Petta
and carried unanimously, by all present, to approve the Minutes of
December 4, 1980 as presented.
CONSENT CALENDAR
The following items were removed from the Consent Calendar:
(A) - Check Register No. 121880; (B) - Travel Expense Resolution;
(D) - Request by Dick Rollins for installation of private light;
and (G) - Resolution appointing City Attorney.
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12/18/80
CC-80-406 Motion was made by Councilman Grant, seconded by Councilman Petta
and carried unanimously, by all present, to approve the following
items on the Consent Calendar:
C. Authorize Mayor to execute, and City Clerk to record Notice of
Completion - Sidewalk Project - SB 821 - Article 3.
E. Authorize City Engineer to begin plans and specifications for
signal system in cooperation with Caltrans Engineers. Location:
Barton Road & Michigan and the Freeway.
F. Tract No. 10744 (Eddie Hogue) - Accept Street, Grand Terrace
Court, for maintenance & release $73,300.00 Letter of Credit.
CHECK REGISTER NO. 121880
Discussion and clarification was given on the following items:
(1) Fund transfer is required for Account No. 104803219 - graphic
equipment purchased will be used by the Energy Committee; (2) Account
No. 104330220 does not exist - fund transfer will be required; and
(3) Council is to receive an update on the budget. '
CC-80-407 Motion was made by Councilman Grant, seconded by Councilman Petta
and carried unanimously, by all present, to approve Check Register
No. 121880, with the conditions that the necessary fund transfers
will be made.
RESOLUTION NO. 80-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING RESOLUTION NO. 79-6 & ESTABLISHING A POLICY FOR THE
REIMBURSEMENT OF CITY REPRESENTATIVES FOR TRAVEL EXPENSES.
CC-80-408 Following corrections and amendments, Motion was made by Councilman
Grant, seconded by Councilman Petta and carried unanimously, by all
present, to adopt Resolution No. 80-51, as amended.
PRIVATE STREET LIGHT INSTALLATION
Location: Between Oriole and Dos Rios Streets. This matter was
deferred to the Council Meeting of January 15, 1981, pending
discussion of lighting districts.
RESOLUTION NO. 80-52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING RESOLUTION NO. 78-12 AND APPOINTING THE FIRM OF
BROWN AND NAZAREK AS CITY ATTORNEY.
CC-80-409 Following amendment to reflect the firm of Brown & Nazarek as
City Attorney, Motion was made by Mayor Tillinghast, seconded by
Councilman Grant and carried unanimously, by all present, to
adopt Resolution No. 80-52, as amended.
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12/18/80
I
COMMISSION & COMMITTEE REPORTS
PLANNING COMMISSION
Planning Commissioner John McDowell reported the department stores
of Bullocks and Robinsons have indicated interest in establishing
stores in the Riverside -San Bernardino area, and Grand Terrace now
will have suitable acreage for such a project, due to the rezoning.
Planning Commissioner Lillian Smith briefed Council on the tour the
Planning Commission took of the San Bernardino fire area, recommended
following up with the Forestry Department regarding prevention
measures for the City, and stated a representative from the Forestry
Department will attend the Planning Commission Meeting of January 12
for this purpose.
Appointment of a Planning Commissioner to fill the unexpired term
of Tom Rivera was deferred until interviews can be conducted with
Gerald Cole, George Forbes and Jerry Irby, applicants, by Council.
ENERGY COMMITTEE
Chairman Gene Tidwell reported the following: (1) The graphic
equipment, recently purchased, will be used for an outreach program;
(2) An Energy Fair is planned for late January or early February,
with Arco's Road Show; and (3) Proposed legislation for an
inspection maintenance program.
Councilman Nix arrived at 6:45 p.m.
CC-80-410 Motion was made by Councilman Grant, seconded by Councilman Petta
and carried unanimously to accept the resignation of Doug Erway
from the Energy Committee, and to send him a letter expressing
appreciation for serving, and indicating regret for resignation.
Mayor Tillinghast recommended the Energy Committee review the City
of Riverside's Annual Progress Report of their Energy Program, filed
with their City Council December 16, 1980.
VOLUNTEER SERVICES COMMITTEE
Chairman Bob Yeates briefed Council on the Christmas Tree Lighting
Ceremony, held December 9, and recommended approval of the following
items:
CC-80-411 Motion was made by Councilman Rigley, seconded by Councilman Petta
and carried unanimously to accept the resignation of Lillian Lopez
from the Volunteer Services Committee.
CC-80-412 Motion was made by Councilman Petta, seconded by Councilman Rigley
and carried unanimously to appoint Larry -Walker to the Volunteer
Services Committee for a term to expire in June, 1984. Chairman
Bob Yeates introduced Larry Walker.
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12/18/80
CC-80-413 Motion was made by Councilman Nix, seconded by Councilman Petta
and carried unanimously to reappoint Joyce Sparks to the Volunteer
Services Committee for a term to expire June 1984.
BID AWARD - SETTLING BASINS & STORM DRAIN LINING
City Engineer Joe Kicak advised Council five bids were received
for the bid opening conducted December 16 as follows: B.J. Construc-
tion Co. - $27,668.50; A-J Construction Co. - $34,240.00; W. R.
Company, Ontario - $34,578.40; Socal West Construction - $40,647.00;
and Matich Corporation - $56,303.00. Staff's estimated cost: $19,300.
Mr. Kicak recommended awarding the contract to the low bidder, and
authorizing the Mayor to execute the contract.
CC-80-414 Motion was made by Councilman Rigley, seconded by Councilman Petta
and carried unanimously to award the Contract for Settling Basins
and Storm Drain Lining to B.J. Construction Company of San Bernardino
for $27,668.50, and to authorize the Mayor to execute the Contract.
FOUR-WAY STOP - MAIN STREET & MICHIGAN
City Engineer Joe Kicak advised Council studies had been conducted
at this intersection, as requested, by the Traffic Departments of
Riverside and San Bernardino Counties, with both Counties recommending
against stop signs.
Councilman Grant stated positive action by Council would be precluded
by the decisions of both Counties. He noted that the text indicated
deaths as one of the criteria used in the study, and stated he feels
this is foolish, and that it is unfortunate that both Counties feel
it is necessary to use deaths as a criteria for placement of stop signs.
At the end of the Council Meeting, following the Executive Session,
this matter was re -opened for discussion, and Mayor Tillinghast
opened the meeting to public participation, to allow Susan Stouffer,
548 Main Street, Highgrove, to address Council on this subject.
Ms. Stouffer stated her intention to continue pursuing placement
of a four-way stop, indicating the intersection is very dangerous,
with eight accidents occuring there during 1980. Mayor Tillinghast
closed the meeting to public participation. In discussion, Council
indicated it would not be feasible to establish a four-way stop
without the approval of Riverside County. Councilman Grant suggested
he discuss this with Supervisor Younglove, Riverside County.
CC-80-415 Motion was made by Councilman Petta, seconded by Councilman Grant
and carried unanimously for the City Council to go on record as
supporting a four-way stop at the intersection of Main Street and
Michigan, and directed Councilman Grant to meet with Supervisor
Younglove, Riverside County, to request reconsideration of this
matter by Riverside County.
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12/18/80
PARTIAL BOND RELEASE - TRACT 9625
City Engineer Joe Kicak advised that all improvements, with the
exception of a portion of sidewalk, have been completed, and
recommended release of the bonds, and acceptance of a $20,000.00
Street Performance Bond to guarantee completion.
CC-80-416 Motion was made by Councilman Grant, seconded by Councilman Rigley
and carried unanimously to approve release of the following bonds:
Sewer Bonds - $35,000.00; Water Bonds - $33,000.00; and Road Bonds -
$150,000.00, with acceptance of a $20,000.00 Street Performance
Bond, to guarantee completion of the road work and maintenance of
the existing improvements.
PRIVATE STREET LIGHT INSTALLATION REQUEST
Locations: Intersection of Barton Road & Honey Hill Drive
Intersection of Westwood Street & Honey Hill Drive
This matter was deferred to the Council Meeting of January 15, 1981,
pending discussion of lighting districts.
SEWAGE BILLING
City Attorney Ivan Hopkins advised Council the City will become
responsible for billing the residents for sewer service, effective
March 1, 1981, as stipulated in the settlement agreement with Colton.
Mr. Hopkins reviewed the proposed Urgency Ordinance and reviewed the
proposed rates. Following discussion regarding the billing dates,
action on this matter was deferred until after the Executive Session.
TEMPORARY CETA CLERK
City Manager Armstead requested approval to hire a CETA Clerk through
May, 1981 to assist in the establishment of the sewage billing program.
CC-80-417 Motion was made by Councilman Grant, seconded by Councilman Petta and
carried unanimously to approve hiring a CETA Clerk through May 31,
1981 to assist in the establishment of the sewage billing program.
FIRE CHIEF REPORT
Mayor Tillinghast noted that the Monthly Activity Report indicated
emergency incidences were up 75% over last year, with more training
being conducted.
CITY ENGINEER REPORT
City Engineer Kicak advised Council that an Engineering Project Status
Report had been provided in their packets. He also stated that
application through the State for Federal aid to install traffic
signals at Barton Road & Michigan & Vivienda had been denied.
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12/18/80
CITY MANAGER REPORT
City Manager Armstead reported: (1) A representative from Inter-
national Systems Inc. will be at City Hall December 22 to conduct
a needs assessment survey for the grants program; (2) Will meet
with the owners of the GTI property in January regarding landscaping.
CITY COUNCIL REPORTS
Councilman Nix advised Council he attended the Colton Joint Unified
School District Board Meeting earlier in the evening, for their
bid opening for leasing the Community Center. He stated the City's
bid was the only bid received, and was approved on a 4-2 vote.
CC-80-418 Motion was made by Councilman Nix, seconded by Councilman Petta and
carried unanimously to approve the bid submitted for the Community
Center, of $101.00 per year for 20 years, and to authorize the City
Manager to sign the lease, on behalf of the City. He stated that
the Superintendent will sign the lease on behalf of the School
District.
Councilman Grant reported he attended a special meeting of the
Omnitrans Board on December 11, held to approve a memorandum of
understanding.
Councilman Petta stated he attended a meeting in Palm Springs with
Administrative Services/Finance Officer Ed Clark regarding the
Cost Revenue Impact System (CRIS), reviewed the purpose of the
program, and recommended requesting a SCAG representative to come
to the City to review the program further. Mayor Tillinghast, with
the concurrence of Council, directed Staff to arrange a meeting
with a SCAG representative to review the CRIS Program.
Mayor Tillinghast reported the following: (1) Received a response.
from the Colton Postmaster, Mr. Hunter, stating he had checked with
the San Bernardino Sectional Center Manager in relation to a separate
zip code for the City. The Sectional Center Manager stated no zip
code is available, and the mail handling function is established as
92324 in the National Zip Code Directory. The Mayor stated this is
an unsatisfactory reply, and requested Staff to continue investigation
of this matter through Congressman Brown's Office; (2) Requested
Staff input regarding the telephone dialing area; (3) Referred SB 200
to Staff for follow-up, and to make the necessary report to Council;
and (4) Referred to Council's decision at the 12-4-80 Council Workshop
Session, which he was unable to attend, to leave the Council portrait
frames as they are. He stated if cost is the problem, he will gladly
pay for a replacement frame for his portrait, and will pick it up,
have it framed, and present it to the City at no charge.
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12/18/80
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, questioned what decision had been made
regarding his request to install a private street light.
RECESS
Mayor Tillinghast called a Recess at 7:30 p.m., with Council to
reconvene at 7:40 p.m. for Executive Session.
EXECUTIVE SESSION
Council reconvened in Executive Session at 7:40 p.m., with all
Council Members, City Manager Armstead, City Attorney Hopkins, City
Engineer Kicak and Finance/Administrative Services Officer Clark
in attendance.
RECONVENE REGULAR SESSION
Council reconvened the regular meeting at 8:12 p.m. Mayor Tillinghast
announced litigation was discussed in the Executive Session, with no
action being taken.
ORDINANCE NO. 43
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
ESTABLISHING A SYSTEM OF CHARGES AND THE COLLECTION THEREOF, AND
DECLARING THIS ORDINANCE TO BE AN URGENCY ORDINANCE.
Discussion was held on the effective date, since this is an urgency
ordinance, and the billing dates. Concern was expressed about the
residents receiving double billings by both the Cities of Colton
and Grand Terrace at the onset of the program, since the citizens
will be receiving a billing from Colton for services already
received, and a billing from Grand Terrace for future services,
pursuant to the settlement agreement, which indicates the City must
pay Colton two months in advance.
Council accepted Councilman Nix's proposal to temporarily borrow
from the General fund, to delay the first City billing 45 days,
with the second billing to be sent 30 days later, and the third
billing to be on schedule. The Ordinance and Resolution will be
amended accordingly, and letters of explanation are to be sent to
the residents.
CC-80-419 City Attorney Hopkins
was made by Councilman
carried unanimously to
only.
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12/18/80
read the title of Ordinance No. 43. Motion
Nix, seconded by Councilman Petta and
adopt Ordinance No. 43, as amended, by title
CC-80-420
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12/18/80
RESOLUTION NO. 80-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
FIXING AND ESTABLISHING CHARGES FOR SEWER SERVICE WITHIN THE CITY
OF GRAND TERRACE.
Motion was made by Councilman Grant, seconded by Councilman Nix
and carried unanimously to adopt Resolution No. 80-50, as amended.
CAPITAL IMPROVEMENT
Council had reviewed and discussed a proposed ordinance, which will
rescind Ordinance No. 11, pertaining to capital improvement during
the workshop session, and had directed Staff to change the appeal
period, as addressed in Section 2E, relating to appealing determina-
tions made by the City Engineer, from five days to thirty days.
City Attorney Hopkins addressed this matter, advising Council of
the disadvantages to the applicants, stating lengthening the appeal
period extends the length of time before an applicant could obtain
a permit.
Council discussion indicated the intention of Council was to establish
an appeal period which would be advantageous to the applicant. Mr.
Hopkins stated Staff will review this further, prior to first reading.
ADJOURN
The regular meeting of the City Council adjourned at 8:52 p.m. The
next regular meeting will be held January 8, 1981, pursuant to
Resolution No. 79-46, which states the regular meeting is to be
held the next succeeding Thursday if the regular meeting date falls
on a holiday.
Respectfully submitted,
City Cl k
APPROVED:
01