Lighthouse Promotions and Event Planning-2006-05 yry`r
This Agreement is made by and between the City of Grand Terrace (the "City"),,
and Lighthouse Promotions and vent Planning ("LP")for Promotions and Event
Planning for Grand Terrace Days 2006.
1. LP is working as an independent contractor and.the City is not
responsible for Federal or State taxes, Workers Compensation,
Unemployment, Social Security, or other such coverage. Evidence
of liability insurance is to be filed with the Community Services
Department prior to the use of the facility.
2. LP shall solicit and process craft, food,, non-profit & commercial vendors
applications and confirmation._
The City will have the right to review all vendor applications and approve
all participating vendors.
The City expects a minimum of 50 commercial and arts/crafts vendors (not
including non-profits) and..6 food vendors. If this goal is not reached, the
payment required by City shall be reduced by ten percent (10%).
LP shall be responsible to send all vendor fees collected to the City within
15 days of receipt. All payment by vendors shall be made payable to the
City of Grand Terrace-- GT Days. No vendor will be allowed to participate
in the festival without payment having been received by the City unless
authorized by the City'.
Vendor Rates:
• $50 for commercial vendors ;
• $25 for non-profit, Grand Terrace based organizations
• $75 for'comme.rcial food vendors
No charge for Kids Attractions (non-electrical). The City will
be.paid 20% of'the gross generated.
LP shall be responsible for vendor placement, vendor related issues, and
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staffing the check in on the event date. Check in will begin.at 7 a.m. The
City shall have the final authority for;any vendor related issues.
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LP shall coordinate with the City to mark the vendor booths at Rollins Park
the day before the event. LP shall provide an event map/layout at;least
one week in advance of the event date.
LP shall provide an Arts and Heritage Grove* working with the City to
provide the following vendor types:
-Potter
(The City will provide any'electricity,needed to operate the equipment in
the Arts and Heritage Grove. For commercial vendors, there-will be an
additional charge to be determined)-
-Caricature Artist
-Basket Weaver
Candlestick maker
-Wool spinner
-any other type of demonstration artist
*The City must approve all fees/expenses prior to contracting with,the
demonstration artists. Tenting for demonstration.artists will be negotiable
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LP shall be responsible for organizing and running a Car Show to be
located on the middle field of Rollins Park. The Car Show must be set up
by 9 a.m. on June 3, 2006. Car Show Entrants may not participate in the
Grand Terrace Days Parade. Local;car clubs and car owners will be given
preference in the Car Show. The City shall review and approved any fee
structure for the Car Show.
3. Vendor applications shall be collected by LP. The City may collect vendor
forms at City Hall and forward "the applications to LP. LP shall follow up on'all
vendor applications, mail confirmation packets and confirm the vendor's
insurance coverage and or signed waiver. City will be mail out receipts to
approved vendors. LP productions must provide a copy of each approved
vendor. application.
4. As compensation for its performance under this agreement, LP shall be
paid not to exceed $6,750 without approval from the Grand Terrace Days
committee.
-LP shall invoice the City monthly starting February 1, 2006!for
$1000 for each month payable within 15 days. The final payment of$1750 will
be July 1, 2006 for a total of$6,750 except as-.set forth in Paragraph 2. Any
additional monies due will,be paid on the final invoice.
The city shall pay to LP $50 per parade entry as a generated
finder fee for approved entries for the GT Days Parade. ;All
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parade entries proposed by LP must first be approved blyythe
Grand Terrace Days Committee.
5. LP agrees to use the City facilities"as is and will indemnify'and hold
harmless the City and their•officers, employees, and agents, from and -
against any and all claims-, demands, losses, legal and investigation,
expenses, or liability of any kind of nature which the City or their officers,
employees, and agents, may sustain or incur, or which may-be alleged as
to them; or imposed upon them for any alleged injury to, or death of
person, or damage'arising out of the performance of this Agreement, the
providing of instruction pursuant to the agreement, or with the
occupancy and use of the premises.and facilities by LP, their officers,
employees, agents, concessionaires, patrons,_ or visitors, except_ liability
arising out of the sole negligence-of the City.
6. LP shall maintain comprehensive general liability insurance, naming.the
City and their,.officers, employees, and agents'as additionally insured,
covering all activities associated with-the use of City facilities in the ;
amount of$1-,000;000. A copy of the insurance must be submitted with
the original contract prior to approval. If.LP is unable to obtain required
insurance, City will obtain a policy with the premium being deducted`,from
LP's final invoice percentage.
7. LP shall provide the City with proof of insurance. The liability insurance
policy required shall contain the following clause:
A. "All rights of subrogation are hereby waived against the City of
Grand Terrace, City council'and elective or appointed officers or
employees when acting within the scope of their employment".
B. ^ "It is agreed that any insurance maintained the City will applyJn
excess of, and"not contribute;with, insurance provided by this,
policy".
C. "The above described policies will not be cancelled, limited"or non-
renewed until after (30) days written notice has been given to the
Assistant City Manager of the City."
8. LP shall obtain and maintain a current City business license.
I hereby certify that I have read, understand and agree to the above provisions,
and to the "rules and regulations for the Use of City Facilities",which are;
attached to this agreement.
Lighthouse Promotion and Event Planning,
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Contact Name: � �� _GC.L� �/' • Phone
Address: O laeAQ C-5 6-!4
City: State C4 Zip 23�
Signature Zcs/ Date
Approved Date ee7
Maryetta Ferre
May r of Grand Terrace
Insurance Policy#
Policy Expiration Date
Name of Insurance Company
Phone #
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