LSA Associates Inc (EIR) 2007-28 cs C--rcx�--
LSA ASSOCIATES, INC BERKELEY FORT COLLINS POINT RICHMOND
S \ I 1500 IOWA AVENUE,SUITE 200 951.781.9310 TEL CARLSBAD IRVINE ROCKLIN
RIVERSIDE,CALIFORNIA 92507 951.781,.41277 FAX COLMA PALM SPRINGS SAN LUIS OBISPO
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August 17,2007
Mr. Gary L. Koontz
Community Development Director
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92313-5295
Subject: Revised Scope,Cost Estimate and Schedule for the Town Square Shopping Center EIR
in the City of Grand Terrace, California(LSA Project No. ZZZ1778D1)
Dear Mr. Koontz:
LSA Associates, Inc. (LSA) is pleased to provide the following revised scope, cost,', and schedule
information as a supplement to our original Proposal for the Preparation of an Environmental Impact
Report for the Town Square Shopping Center Project in the City of Grand Terrace.Our original scope and
cost estimate (dated September 28, 2006) anticipated preparation of an Environmental--Impact Report
(EIR)for a proposed development plan consisting of a 43,000 square foot grocery store plus additional
building space for retail, service commercial, and restaurants uses. The current request is to expand the
project area to include the entire block located south of Barton Road, north of La Paix Street, east of
Michigan Street and west of the Gage Canal.Detailed site plans and other related plans will be available
for the proposed development plan included in our original proposal.There are no proposed development
plans for the balance of the project area,so detailed site plans will not be available during preparation of
the EIR.Consequently,the EIR will address the detailed development proposal provided to the City by the
applicant and a range of conceptual uses on the remainder of the project area. Assessment of the
conceptual uses will be provided at a programmatic level,consistent with the level of detail afforded by the
project description. The proposed project will also include realignment of Commerce Way so that it
intersects with Barton Road approximately 300 feet east of Michigan Street.
Compared to our original proposal,LSA will need to increasel the amount of staff time in order to address
the expanded project boundary.However,the traffic study will be eliminated from our scope of work,as
we understand that the applicant has commissioned a traffic consulting firm for its preparation.The LSA-
prepared air quality and noise studies will incorporate traffic volume information and data from the
applicant-prepared traffic study.
Other than removal of the traffic study preparation tasks,the basic tasks from our original proposal remain
the same.Therefore,our proposed cost estimate has been revised to include assessment o, the expanded
project limits,the desired project schedule,new analysis requirements(e.g.,greenhouse gases emissions
and global warming), and coordination necessary to successfully complete the project as detailed in the
following table.
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PLANNING I ENVIRONMENTAL I iDESIGN
LSA ASSOCIATES, INC.
Revised Cost Estimate
CostsTask Labor Reimbursable Totals
Task 1.0:Project Initiation
Task 1.1:Kick-off Meeting $780 $25 $805
Task 1.2:Project Description $700 $50 $750
SUBTOTAL TASK 1.0 $1,280 $75 $1,555
Task 2.0:Technical Studies Initial
Task 2.1:Air Quality Impact Analysis $7,850 $150 $8,000
Task 2.2:Biological Resources Report $6,700 $500 $7,200
Task 2.3:Cultural and Paleontological Resources Report $5,000 800 $5,800
Task 2.4:Noise Impact Analysis $8,350 $150 $8,500
SUBTOTAL TASK 2.0 $27,900 $1,600 $29,500
Task 3.0:Initial Study/Notice of Preparation
Task 3.1:Initial Study $13,500 $250 $13,750
Task 3.2:Notice of Preparation $650 $450 $1,100
SUBTOTAL TASK 3.0 $14,150 $700 $14,850
Task 4.0:Public Scoping Meeting $1,500 $25 $1,525
Task 5.0:Screencheck Draft EIR $28,500 $750 $29,250
Task 6.0:Draft EIR $10,250 $3,500 $13,750
Task 7.0:Final EIR
Task 7.1:Responses to Comments $7,750 $25 $7,775
Task 7.2:Mitigation Monitoring and Reporting Program $1,300 $25 1 $1,325
Task 7.3:Findings of Fact and Statement of Overriding $4,450 $25 $4,475
Considerations
Task 7.4:Administrative Final EIR $5,250 150 $5,400
Task 7.5:Final EIR $3,250 $1,000 $4,250
TOTAL TASK 7.0 $22,000 $1,225 $23,225
Task 8.0:Public Hearings $2,525 $250 $2,775
Task 9.0:Certification $850 $50 $900
Task 10.0:Project Administration 1$12,000 $150 $12,150
As specified in the revised cost estimate table, we have removed the cost associated with preparing the
project traffic study and increased several of the line item costs to address the expanded project limits.The
revised total cost for preparing the EIR program is$129,480;as compared to our original cost estimate
from September 2006 of$116,930. We propose to accomplish this scope of work on an hourly basis
consistent with the attached billing rates and contract provisions.Our budget estimate will not be exceeded
without your prior authorization.
We have revised the project schedule(attached)with an assumed start date of September 10,2007.The
schedule includes the same turn around times as included in our original proposal. Key schedule dates
include submittal of the draft Initial Study on September 26, 2007, close of the 30 day NOP period on
October 30, 2007, submittal of the Screencheck Draft EIR on November 13, 2007, close of the 45 day
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LSA ASSOCIATFS, INC
Draft EIR review period on January 29, 2008, completion of the Final EIR on February26, 2008, and
public hearings during the month of March 2008.
If you are in agreement with the terms and conditions of this contract, please sign and return a copy to
LSA.Upon receipt of authorization to proceed,LSA will commence the EIR work program,specifically
preparation of the draft Initial Study and technical Biological, Cultural, and Paleontological Resources
Studies.
Should you have any questions,please give me a call at(951)781-9310 or by e-mail to Ray.Hussey@lsa-
assoc.com.
Sincerely,
LSA ASSOCIATES,INC.
��/.
Ray Hussey,AICP
Associate
Attachment: Revised Schedule
Standard Contract Provisions and Billing Rates
THE ABOVE-STATED TERMS ARE HEREBY ACCEPTED AND AUTHORIZED
CONSULTANT: CLIENT:
LSA Associates,Inc.
*Auorized ignature Authorized Signature
Lynn Calvert-Hayes,AICP Thomas Schwab
Print Name Print Name
Principal City Manager
Title Title
August 17,2007 9-30 —0 7
Date Date
8/17/2007(KAPROPOSADENVIRON\Grand Terrace\Town SquareVevised scope budget_schedule_Town Squaze.doc) 3
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Town Square Shopping Center EIR
Task Name Duration Start Finish Se tember October November December Janua Februa March
E B M E B M E B M E B M E B M E B I M I E I B I M I E B
Task 1 Project Initiation 0 days Mon 9/3/07 Mon 9/3/07 ♦ 9/3
Task 2 Initial Study/NOP 41.5 days Mon 913107 Tue 10130/07
Prepare Cultural Resources Study 4 wks Mon 9/3/07, Fri 9/28/07
Prepare Biological Resources Study 4 wks Mon 9/3/07 Fri 9/28/07 —
Prepare IS/NOP 3.5 wks Mon 9/3/07 Wed 9/26/07 —
City Review of IS/NOP 2 days Wed 9/26/07 Fri 9/28/07
Revise IS/NOP 1 day Fri 9/28/07 Mon 10/1/07
City Sign IS/NOP 0 days Mon 10/1/07' Mon 10/1/07 10/1
Print IS/NOP for Public Review 0 days Mon 10/1/07 Mon 10/1/07 10/1
Public Review of IS/NOP(30 days) 21 days Mon 10/1/07 Tue 10/30/W
Task 3 Public Scoping Meeting 1 day Tue 10/16/07 Wed 10/17/07 w
Prepare for Scoping Meeting 1 day Tue 10/16/07 Wed 10/17/07 I
Conduct Scoping Meeting(tentative) 0 days Wed 10/17/07 Wed 10/17/07 ♦ 10117
Task 4 Admin Draft EIR 40 days Tue 1012/07 Tue 11/27/07
Prepare Noise Study 3 wks Tue 10/9/07 Tue 10/30/07 —
Prepare Air Quality Study 3 wks Tue 10/9107' Tue 10/30/07 —
Prepare Admin DEIR 6 wks Tue 10/2/07 Tue 11/13/07
Admin DEIR Submitted to City 0 days Tue 11/13/07 Tue 11/13/07 ♦ 11/13
City Review of Admin DEIR 2 wks; Tue 11/13/07 Tue 11/27/07
Task 5 Draft EIR 45 days: Tue 11/27/07{ Tue 1129108
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Finalize DEIR&Notice of Completion 2 wks Tue 11/27/07 Tue 12/111 7
DEIR Printing and Distribution 3 days Tue 12/11/07, Fri 12/14/07 ,
Public Review of DEIR(45-days) 6.4 wks Fri 12/14/07 Tue 1/29108
Task 6 Final EIR 30 days Tue 1/15/08 Tue 2126108
Prepare Mitigation Monitoring Plan(MMP) 1 wk: Tue 1/15/08 Tue 1/22/08 -
Prepare Response to Comments 3 wks Tue 1/15/08: Tue 2/5/08
Prepare Findings and Statem of Overides 1 wk' Tue 2/5/08 Tue 2/12/08 .
Submit Final EIR/MMP/Responses/Findings 0 days' Tue 2/12/08 Tue 2/1W8 ♦ 2/12
City Review of Final EIR 1 wk, Tue 2/12/08' Tue 2/19/08
Prepare FEIR for Public Hearings 1 wk Tue 2/19/08 Tue 2/26/08 .
Task 7 Public Hearings 7 days Thu 3/6108, Fri 3/14/08 wow
Planning Commission 0 days Thu 3/6/08- Thu 316/08 . 316
City Council 0 days Thu 3/13/08 Thu 3/13/08 ♦ 3/13
File Notice of Determination 0 days Fri 3/14/08' Fri 3114/08 ♦ 3114
Date:August 16,2007 LSA City ® Public Review Milestone . Summary
Town Square SCHED 8-16-07.mpp LSA Associates,Inc.
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LSA ASSOCIATES, INC
SCHEDULE OF STANDARD CONTRACT PROVISIONS
AND BILLING RATES
FEES FOR PROFESSIONAL SERVICES
Fixed-Fee Contracts
If a fixed-fee proposal, the professional services described in the Scope of Services Section of the
attached proposal shall be provided for the fixed fee noted in the proposal.All other professional services
are considered extra services.Extra services shall be provided on a time and expenses basis at the same
rates specified for hourly contracts,unless other arrangements are made in advance.
Hourly Contracts
If an hourly plus expenses proposal,the professional services described in the Scope of Services Section
of the attached proposal shall be provided on a time and materials basis at current hourly rates. These
rates are as shown on a Rate Schedule that is attached,or can be made available.Hourly rates are subject
to review at least annually on or about August 1 of each year,and may be adjusted to reflect changing
labor costs,at our discretion,at that time. (A schedule can be made available upon request.)
Direct costs(including cost of subconsultants)shall be reimbursed at cost plus ten percent,unless other
arrangements are made in advance, and are not included in the hourly fee for professional services.
The total estimated amount of time and expenses noted in the proposal will serve as a control on the
services to be provided.The specified amount will not be exceeded without prior approval of the client.
INVOICING
Monthly invoices shall be submitted for progress payment based on work completed to date. Clients
requesting changes to LSA's standard invoice may be billed for the time to develop the invoice and
monthly administration of the billing.
PAYMENT OF ACCOUNTS
Terms are net 30 days.LSA offers a one percent discount on invoices paid within 30 days of the invoice
date.A service charge of 1.5 percent of the invoice amount(18 percent annual rate)may be applied to all
accounts not paid within 30 days of invoice date.Any attorney's fees or other costs incurred in collecting
any delinquent amount shall be paid by the client.
STANDARD OF CARE
Services provided by LSA under this Agreement will be performed in a manner consistent with the
degree of care and skill ordinarily exercised by members of the same profession currently practicing
under similar circumstances.
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LSA ASSOCIATES, INC.
INDEMNIFICATION
Client and consultant each agree to indemnify and hold the other harmless and their respective officers,
employees, agents, and representatives from and against liability for all claims, losses, damages, and
expenses,including reasonable attorneys'fees,to the extent such claims,losses,damages,and expenses
are caused by the indemnifying party's negligent acts, errors,or omissions.
ELECTRONIC FILE DATA CHANGES
Copies of documents that may be relied upon by client are limited to the printed copies(also known as
hard copies)that are signed or sealed by LSA.Files in electronic media format or text,data,graphic,or
other types that are furnished by LSA to client are only for convenience of client. Any conclusion or
information obtained or derived from such electronic files will be at the user's sole risk. When
transferring documents in electronic media format, LSA makes no representations as to long-term
compatibility, usability, or readability of documents resulting from the use of software application
packages,operating systems,or computer hardware differing from those of LSA at the beginning of the
assignment.
FORCE MAJEURE
Neither party shall be deemed in default of this Agreement to the extent that any delay in performance of
its obligation results from any cause beyond its reasonable control and without its negligence.
LITIGATION
In the event that either party brings action under the proposal for the breach or enforcement thereof,the
prevailing party in such action shall be entitled to its reasonable attorneys' fees and costs whether or not
such action is prosecuted to judgment.
NOTICES
Any notice or demand desired or required to be given hereunder shall be in writing,and shall be deemed
given when personally delivered or deposited in the mail,postage prepaid,sent certified or registered,and
addressed to the parties as set forth in the proposal or to such other address as either party shall have
previously designated by such notice.Any notice so delivered personally shall be deemed to be received
on the date of delivery,and any notice mailed shall be deemed to be received five(5)days after the date
on which it was mailed.
TERMINATION OF CONTRACT
Client may terminate this agreement with seven days prior notice to LSA for convenience or cause.
Consultant may terminate this Agreement for convenience or cause with seven days prior written notice
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LSA ASSOCIATES, INC
to client. Failure of client to make payments when due shall be cause for suspension of services, or
ultimately termination of the contract, unless and until LSA has been paid in full all amounts due for
services,expenses,and other related charges.
REVOCATION
If this Schedule of Standard Contract Provisions is attached to a proposal, said proposal shall be
considered revoked if acceptance is not received within 90 days of the date thereof, unless otherwise
specified in the proposal.
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LSA ASSOCIATES, INC.
HOURLY BILLING RATES EFFECTIVE AUGUST 2007
Job Classification
Hourly Rate
Planning Environmental Transportation Air/Noise Cultural Resources Biology GIS Range*
Principal Principal Principal Principal Principal Principal Principal $125-250
Associate Associate Associate Associate Associate Associate Associate $75-200
Senior Planner Senior Environmental Senior Transportation Senior Air Senior Cultural Senior Biologist/Botanist/ Senior GIS $65-175
Planner Planner/Engineer Quality/Noise Resources Manager Wildlife Biologist/ Specialist
Specialist Ecologist/Soil Scientist/
He etolo ist/Arborist
Planner Environmental Planner Transportation Air Quality/Noise Cultural Resources Biologist/Botanist/Wildlife GIS Specialist $50-125
Planner/Engineer Specialist Manager Biologist/Ecologist/Soil
Scientist/Herpetologist/
Arborist
Assistant Planner Assistant Assistant Transportation Air Quality/Noise Cultural Resources Assistant Biologist/ Assistant GIS $50-100
Environmental Planner Planner/Engineer Analyst Analyst Botanist/Wildlife Biologist/ Specialist
Ecologist/Soil Scientist/
He etolo ist/Arborist
Field Services
Field Director $50-100
Senior Field Crew/Field Crew $35-80
Office Services
Research Assistant/Technician $25-50
Graphics $70-100
Office Assistant
$40-75
Word Processing/Technical Editing $60-90
The hourly rate for work involving actual expenses in court,giving depositions or similar expert testimony,will be billed at$250 per hour regardless of job classifications.
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LSA ASSOCIATES, INC.
LSA IN-HOUSE DIRECT EXPENSES
Unit Cost
Reproduction $0.10 per page
Color Reproduction(8.5 x 11) $1.00 per page
Color Reproduction(11 x 17) $3.00 per page
Mileage
Road $0.485 per mile
Off-road $0.635 per mile
Facsimile $1.00 per page
CD Production $5.00 per CD
Plotting $5.00 per linear ft.
Diazo Printing $0.20 per sq. ft.
Film(developing billed separately as a direct cost) $5.00 per roll
Disposable camera and film(developing billed separately as a direct cost) $10.00 per camera
Search of Specialized Data Bases $100.00 per inquiry
GPS Unit $100.00 per day
Aerial Photos $200.00 per photo
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