G.9 Mid-Year & Year-End Jun2023CITY OF
GRAND
TERRACE
MID-YEAR &
YEAR-END
BUDGET REVIEWFebruary 28, 2023
2030
VISION
•Goal #1:
Ensuring our Fiscal
Viability through the
continuous monitoring of
revenues & expenditures
against approved budget
allocations.
2
PURPOSE OF REVIEW
•Mid-Year actuals
& Year-end
projections;
•Proposed budget
adjustments for
the current year, if
any;
3
MID-YEAR
ACTUALS
DECEMBER 31,
2022
FY2022-23 ACTUAL REVENUES AS OF 12-31-2022
9
As of December 31, 2022, General Fund operating revenues
received were $2,954,094, or 38.7% of the approved budget of
$7,641,614.
General Fund operating expenditures through December 31,
2022 were $3,164,838, which represents 41.5% of the
approved expenditures of $7,631,339.
9
Approved Budget DEC-2022
Monthly Actuals
REVENUES $7,641,614 $2,954,094
EXPENDITURES (7,631,339)(3,164,838)
NET $10,275 ($210,744)
REVENUE & EXPENDITURES AS OF 12 -31-2022
YEAR-END
PROJECTIONS
FY2022-23 PROJECTED REVENUES
9
As of January 31, 2022, General Fund operating revenues
received were $4,139,414, or 47.8% of the approved budget
of $8,654,269.
General Fund operating expenditures through January 31,
2022 are $3,617,338, which represents 53% of the approved
expenditures of the approved budget of $6,822,395.
With 58% of the fiscal year elapsed through January, this
shows a positive result of $339,651 against expected budget
of $3,956,989.
REVENUES Approved
Budget
Year-end
Projection
2017-18
Actuals
Year-end
vs. Appr
Budget
Property Tax $1,980,000 $1,976,300 $1,799,310 $(3,700)
Residual Receipts -RPTTF 1,090,000 1,091,100 1,125,223 1,100
Residual Receipts -Housing 60,000 0 0 (60,000)
Franchise Fees 524,300 515,000 510,761 (9,300)
Licenses, Fees & Permits 419,415 376,080 432,805 (43,335)
Sales Tax 770,000 770,000 773,093 0
Other revenues 310,100 285,200 372,146 (24,900)
Proceeds -Sale of Property 80,000 80,000 0 0
Waste Water Receipts 300,000 318,350 300,000 18,350
OPERATING REVENUES $5,533,815 $5,412,030 $5,313,338 $(121,785)
REVENUES
Approved
Budget
DEC-2022
Monthly
Actuals
Year-End
Projection
Variance
(Year-end vs.
Budget)
Property Tax $4,481,295 $1,491,571 $4,466,455 ($14,840)
Franchise Fees 635,000 206,229 677,459 42,459
Licenses, Fees & Permits 211,850 77,030 221,116 9,266
Sales Tax 1,125,400 437,626 1,102,379 (23,021)
County Solid Waste 45,000 17,207 51,205 6,205
Charges for Services 643,550 365,198 809,681 166,131
Fines & Forfeitures 66,300 15,716 33,695 (32,605)
Miscellaneous 80,210 12,928 64,580 (15,630)
Use of Money & Property 34,660 12,240 35,790 1,130
Proceeds from Sale of Prop 0 0 1,200,000 1,200,000
Waste Water Receipts 318,349 318,349 318,349 0
TOTAL REVENUES $7,641,614 $2,954,094 $8,980,709 $1,339,095
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FY2022-23 PROJECTED EXPENDITURES
EXPENDITURES Approved
Budget
DEC-2022
Monthly
Actuals
Year-end
Projection
Year-end
vs. Appr
Budget
City Council $119,528 $44,249 $101,748 $17,780
City Manager 690,294 325,320 766,455 (76,161)
City Clerk 287,126 138,546 286,846 280
City Attorney 210,000 64,517 186,517 23,483
Finance 579,427 285,253 565,630 13,797
Planning & Dev. Svcs.1,213,342 381,332 859,560 353,782
Public Works 1,008,750 436,163 1,282,556 (273,806)
Law Enforcement 2,385,996 1,149,188 2,530,427 (144,431)
Non-Departmental 1,136,876 340,270 1,144,122 (7,246)
TOTAL EXPENSE $7,631,339 $3,164,838 $7,723,861 ($92,522)
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FY2022-23 REVENUE & EXPENSE
Approved
Budget
DEC-2023
Actuals
Year-End
Projection
Year-end
vs. Appr
Budget
REVENUE $7,641,614 $2,954,094 $8,980,709 $1,339,095
EXPENSE (7,631,339)(3,163,838)(7,723,861)($92,522)
NET $10,275 ($210,744) $1,256,848 $1,246,573
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REVENUE & EXPENSE VARIANCE W/O FIRE
STATION PROCEEDS
Year-end
vs. Appr
Budget
REVENUE OVERAGE $1,339,095
LESS: FIRE STATION
PROCEEDS ($1,200,000)
$139,095
LESS: EXPENDITURE
OVERAGE ($92,522)
NET $46,573
FY2022-23 EXPENDITURES
9
As presented above, General Fund operating expenditures through
December 31, 2022 were $3,164,838, which represents 41.5% of
the approved expenditures of $7,631,339.
With 50% of the fiscal year elapsed through December, this shows a
positive result of $632,519 against the expected budget of
$3,815,670.
WHY EXPENSES ARE REDUCED
9
•Staff is cross-training in order to provide better customer service at the front desk,
reduce overtime and eliminate contract services.
•HVAC Contract has reduced service costs.
•Legal costs reduced.
•Security lighting to reduce vandalism.
•Public Works staff rented a boom lift in order to clean city cameras and replace
lights.
•Planning and Public Works reduced use of consultants.
•Use of interns for Public Works projects.
•Assigning full costs to developers for environmental studies
•Shanita is currently managing nine grants for various programs/projects
throughout the city
•Trevor adjusted workflow so he could analyze expenditures relating to the
Gateway Project and recoup funds.
•Luis backfills Animal Control to reduce OT.
FY2022-23 EXPENDITURES
9
With this $632,519 savings from the first half of the year the City is
doing the following:
City contribution towards purchasing an Electric bus
Resurfacing the playground area of (3) parks
Resurfacing Veterans Park baseball field
Purchasing shade covers for the Public Works vehicles
Replacing Council Chamber Lights
Upgrades to the Community Room Floor and Seating
Purchasing Building Plan Scanner
Installation of security lights for ballfield/parks
Relocate Trash enclosure at Veterans park
QUESTIONS?