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05/23/199622795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 4 C5Y Byron R Matteson z Mayor �yy'H Gene Carlstrom Mayor Pro Tempore aM 'r Herman I-Blkey * Jim Smgley r Dan Buchanan v� y Council Members Thomas J Schwab City Manager FILE COPY May 23, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road MAY 23, 1996 600PM THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990 IF YOU REQUIRE SPECIAL. ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERIC'S OFFICE AT (909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING * Call to Order - * Invocation - Pastor Tom Comstock, Assembly of God Church * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMM= REDEVELOPMENT AGENCY 1 Approval of 05-09-96 Minutes Approve 2 Approval of Check Register CRA052396 Approve 3 Sign Subsidy and Related Landscaping and Facade Painting at Approve Terrace Town Center - 22545 Barton Road ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL- MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - April 1996 B Commendation - Planning Commissioner Ray Munson C Proclamation - National Flag Day, June 14, 1996 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council -member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion AE2rove A A roval of Check Register No 052396 COUNCIL AGENDA 05-23-96 - PAGE 3 OF 3 CITY OF GRAND 'TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR FETING - MAY 9, 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 9, 1996, at 6 00 p m PRESENT: Byron R Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Smgley, Agency Member Dan Buchanan, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt Kyntsis, Sheriff's Department ABSENT: Patnzia Materassi, Community Development Director John Harper, City Attorney APPROVAL OF APRIL 25, 1996 CRA MINUTES CRA-96-18 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY VICE- CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the APRIL 25, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA050996 CRA-96-19 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register No CRA050996 INLAND EMPIRE ECONOMIC PARTNERSHIP - MARKETING PROGRAM CRA-96-20 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve participation in the Inland Empire Economic Partnership and approve the allocation of $1,575 00 toward the program Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 15 p m PENDING C R A APPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE MAY 23, 1996 - - - - - - ---� - CHECK REGISTER NO - -- - 052396 OUTSTANDING DEMANDS AS OF __--- --- MAY 23, 1996 CHECK NO VF;NDOR DESCRIPTION AMOUT P11184 INLAND COUNTIES INSURANCE SERVICE LIFE INSURANCE FOR MAY, 1996 3532 P11185 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR MAY, 1996 44661 P11186 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR MAY, 1996 8842 P11194 CASH DEPOSIT -BID ON PROPERTY, 21312 KENTFIELD 1,00000 P11195 PROFESSIONAL DISPLAY DISPLAY TABLE FOR REHABILITATION PROGRAM 97575 P11197 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INS, APRIL, 1996 19556 P11201 JUDY JAMES REALTY DEPOSIT -BID ON PROPERTY, 22113 RAVEN WAY 1,00000 35817 ADVANCE COPY COPIER AND SUPPLIES 2,68632 35821 BANK OF AMERICA TRUSTEE PAYMENTS FOR 1993 SERIES A & B, 1986 COP, AND CIVIC CENTER CERTIFICATE OF 35822 VIRGIL BARHAM PARTICIPATION, MARCH- AUGUST, 1996 5,258 25 REIMBURSEMENT FOR MICROWAVE OVEN, BUILDING AND SAFETY DEPARTMENT 6465 35827 DAN BUCHANAN STIPENDS FOR MAY, 1996 15000 35829 GENE CARLSTROM STIPENDS FOR MAY, 1996 15000 35835 EASTMAN KODAK COMPANY MAINTENANCE ON COPIER FOR APRIL, 1996 AND 35841 C R GANN USAGE FOR MARCH, 1996 12178 35846 CITY OF GRAND TERRACE DEMOLITION, 11569 MICHIGAN, PROGRESS PAYME 9,72000 WASTEWATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION PROGRAM 5700 35850 HERMAN HICKEY STIPENDS FOR MAY, 1996 15000 35851 HITT, INC OFFICE SUPPLIES 35860 BYRON MATTESON STIPENDS FOR MAY, 1996 20 56 15000 a Community Development Department s�.w.,swrszs �r3,�+ra.:.x:+a;rfia .:+sss��rt�a�t.c^rxtrsrat.x l/w s 6 v $ y < p n .. 1h n } n ♦ v „ ♦`> y y 4 x+ T I' CRA ITEM (X) COUNCIL ITEM( ) MEETING DATE May 23, 1996 FUNDING REQUIRED NO FUNDING REQUIRED _X SUBJECT Subsidize new monument sign, refurbish existing wall signs along with related landscaping, and facade painting for the Terrace Town Center located at 22545 Barton Road. RECOMMENDATION Allocation of $7,000 00 from previously approved budget. Staff has been working closely with the tenants, and property owner through the property manager, to produce a sign program that conforms to the Barton Road Specific Plan and is feasible to the tenants in the center The proposed monument design was the result of two Planning Commission workshops with the final concept approved on April 4, 1996 (please review monument concept on Attachment A) The proposal requested today consists of 2 parts 1) monument and wall signs, 2) landscaping and facade painting First part consist of a 50% subsidy for the fabrication of a new monument sign and renovation of existing wall signs for all existing center tenants as of March, 1996 The subsidy will be available for one year, but staff will try to have the signs installed as soon as possible including tenant signs and monument sign The property manager has been collecting the tenant's and owner's share of the costs which will be held by the City Finance Department until the signs have been finalled and approved for payment authorized by the Community Development Department. Second part consist of funds not to exceed $2,500 for related landscaping and facade painting Total funds requested not to exceed $7,000 00 Please note that $10,000 00 is currently budgeted Staff received estimates from three (3) different sign companies Welker Electric Signs, Tri-City Signs, and Inland Electric Advertising Inc Their estimates were respectively $9,027 20, $24,497 85, and $8,665 02 The Welker Electric Signs was selected due to its low costs, relevant experience, and understanding of the work program Staff recommends the Grand Terrace Community Redevelopment Agency to allocate a 50% subsidy for the fabrication of a new monument sign and renovation of existing wall signs for all existing center tenants at the Terrace Town Center by accepting the selection of Welker Electric Signs to complete the work with approximately $4,513 paid by the Community Redevelopment Agency, and approve an additional $2,500 for installation of related landscaping and facade painting 22795 Barton Road • Grand Terrace, California 92313-50AOOIO9140A rrEiTNO. 3 N 7 O MAX Conceptual Drawing of Proposed Monument Sign for the Terrace Town Center ATTACHMEENT-A �1 LL _ s+U ljt i r' 1 ---`' NA �- R%ereas, The Continental adopted the first official Flag of the _ VAereas, The Congress of ---, designated June 14 of each year as niereas, The Congress of i Resolution, approved by the Preside as part of National Flag Day Cerem r day by reciting in unison the Pledge it %erects, The citizens of Ca, Rite of Freemasonry of San Bernar� Nation's Flag at 10 30 A M Pacific Whereas, The Citizens of C _ r American Citizens, have always beer knowing that it stands for the best t, .„� whole history of the world, Mt NOTE, THEREFORE, I, F Terrace, on behalf of the City Cour Flag Day and encourage and invite G represented in the words of the Pledg Cf i AW rya w `m — FONAL FLAG DAB'' fIlNF 14, I996 Congress of the United States on June 14, 1777, United States, and the United States on August 3, 1949, officially `National Flag Day ", and he United States on June 20, 1985, adopted a joint Pit, to recognize a pause for the Pledge of Allegiance ones and urged all Americans to participate on that of Allegiance to our Nation's Flag, and 'ifornia are urged to join in unison with the Scottish lino as they lead in the Pledge of Allegiance to our Standard Time, and xlifornia and the Scottish Rite of Freemasonry, as proud of our National Flag and what it symbolizes,�.1 iat humankind has ever sought and achieved in the yron R Matteson, Mayor of the City of Grand - ,cil do hereby proclaim June 14, 1996 as National 11 citizens to join in the common declaration of faith , L- e of Allegiance Mayor of the City of Grand Terrace and of the City Council Thereof �= _ This 23rd day of May, 1996 CITY OF GRAND TERRACE DATE MAY 23. 1996 PENDING CITY PAGE 1 WUNCIL APPROVAL CHECK REGISTER NO 052396 OUTSTANDING DEMANDS AS OF--- - MAY 23, 1996 CHECK NO, VENOM USCRIPTION A OUNT P11183 CROSS CREATIONS GRAND TERRACE DAYS T-SHIRTS 3,14222 P11184 INLAND COUNTIES INSURANCE SERVICES LIFE/DENTAL/VISION INSURANCE, MAY, 1996 98472 P11185 PACIFICARE OF CALIFORNIA HEALTH INSURANCE, MAY, 1996 5,953 59 P11186 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE, MAY, 1996 71558 P11187 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/3/96 15591 P11188 COMCAST CABLEVISION CASH PAYMENTS FOR 5/3/96 36515 P11189 SCHOLASTIC BOOK FAIRS BOOKS, CHILD CARE (FUND RAISER) 1.01523 P11190 STANDARD INSURANCE COMPANY DISABILITY INSURANCE, MAY, 1996 80059 P11191 COUNTY OF SAN BERNARDINO USE OF COUNTY FACILITIES FOR STAFF RETREAT 10000 P11192 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/7/96 6739 P11193 COMCAST CABLEVISION CASH PAYMENTS FOR 5/7/96 11960 P11196 RICHARD ROLLINS OPEN/CLOSE TERRACE HILLS PARK, APRIL, 1996 AND REIMBURSEMENT FOR PARK SUPPLIES 23776 C) P11197 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE, APRIL, 1996 1,292 87 P11198 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/9/96 14101 _ P11199 COMCAST CABLEVISION CASH PAYMENTS FOR 5/9/96 34733 P11200 PERS RETIREMENT FOR PAYROLL ENDING 5/3/96 5,68372 P11202 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/14/96 19561 II2: P11203 FEDCO FOOD FOR REGIONAL PLANNING COMMISSION MEETING 5400 0 P11204 JEFFERY STALLINGS PAYROLL ADVANCE, 5/17/96 83288 P11205 P11206 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/15/96 6694 COMCAST CABLEVISION CASH PAYMENTS FOR 5/15/96 10296 � P11207 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/16/96 13 111331 35815 ACCENT PRINT AND DESIGN PRINTING FOR BUDGET 70 35816 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, MAY, 1996 10000 PAGE 3 DATE MAY 23, 1996 _ OUTSTANDING DEMANDS AS OF CH-EGK NO. VENMOIR 35845 JERRY GLANDER 35847 HARPER & BURNS 35848 WILLIAM HAYWARD 35849 HENAGON LTD COLTON 35850 HERMAN HILKEY 35851 HITT INC 35852 BARBARA HOUCHINS 35853 MOIRE HUSS 35854 HYDRO-SCAPE PRODUCTS INC 35855 INTERSTATE BRANDS CORP 35856 JANI KING-COLTON REGION 35857 KELLY PAPER 35858 DENNIS MARTINEZ 35859 PATRIZIA MATERASSI 35860 BYRON MATTESON 35861 MMASC 35862 RAY MUNSON 35863 PACIFIC BELL 35864 PAGENET 35865 PETTY CASH 35866 PETTY CASH 35867 BILL PEYTON 35868 KATHY PIERSON 35869 PRIME EQUIPMENT CITY OF GRAND TERRACE CHECK REGISTER NO MAY 23, 1996 DESCRIPTION REIMBURSEMENT FOR LOCAL MILEAGE LEGAL SERVICES FOR APRIL, 1996 INSTRUCTOR, KARATE/TODDLERATE TOP SOIUCRUSHED ROCK FOR STREET MAINTENANCE STIPENDS FOR MAY, 1996 OFFICE SUPPLIES REFUND, RECREATION EXCURSION PLANNING COMMISSION MEETING, MAY, 1996 IRRIGATION SUPPLIES FOR PARKS BAKERY GOODS FOR CHILD CARE JANITORIAL SERVICES, CHILD CARE -MAY, 1996 CERTIFICATE PAPER -CRIME PREVENTION AND MAP PAPER FOR BUILDING AND SAFETY REFUND, WASTEWATER DISPOSAL SERVICES REIMBURSEMENT FOR LGCC CONFERENCE STIPENDS FOR MAY, 1996 REGISTRATION FOR CONFERENCE, DONLEVY PLANNING COMMISSION MEETING, MAY, 1996 PHONES FOR CITY OWNED FACILITIES PAGERS FOR MAY, 1996 REIMBURSE PETTY CASH -GENERAL, FINANCE DEPARTMENT REIMBURSE PETTY CASH -CHILD CARE REFUND, WASTEWATER DISPOSAL SERVICES INSTRUCTOR, TINY TUMBLERS/GYMNASTICS MAINTENANCE SUPPLIES/SMALL TOOLS 052396 6440 3,66575 1,40480 35288 30000 1682 10000 10000 28941 3625 75900 25586 1600 2818 30000 10500 10000 1,26515 3450 22503 32086 2400 63920 15009 PAGE CITY OF GRAND TERRACE DATE MAY 23, 1i 996 OUTSTANDING DEMANDS AS OF 35894 UNDERGROUND SERVICE ALERT 35895 FRAN VAN GELDER 35896 JEANNINE VASQUEZ 35897 VISA 35898 WAXIE 35899 WEST PUBLISHING COMPANY 35900 WESTERN EXTERMINATORS COMPANY 35901 DENISE WHITSON 35902 WILBERS 35904 DOUG WILSON 35905 XEROX CORPORATION 35906 YOSEMITE WATERS CHECK REGISTER NO- _ 052396 MAY 23, 1996 1.� ALERT NOTIFICATION, APRIL, 1996 3250 PLANNING COMMISSION MEETING, MAY, 1996 10000 INSTRUCTOR, MOTHER'S DAY WORKSHOP 2800 SANBAG MEETING (REIMBURSED), PRODIGY SERVICES, VARIOUS CONFERENCES/MEETINGS 1,43707 JANITORIAL SUPPLIES, CIVIC CENTER 5967 CALIFORNIA CODE UPDATES, CITY CLERK 6942 PEST CONTROL FOR CITY OWNED FACILITIES, APRIL, 1996 15500 REFUND, WASTEWATER DISPOSAL SERVICES 400 EQUIPMENT REPAIRS, MAINTENANCE 6400 PLANNING COMMISSION MEETING, MAY, 1996 10000 TONNER FOR COPIER 10560 BOTTLED WATER FOR CITY OWNED FACILITIES 129.27 TOTAL 116,704 04 I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON - FINANCE DIRECTOR PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL, NMNUTES REGULAR COUNCIL. MEETING - MAY 9, 1996 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 9, 1996 at 6 00 p m PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tem - Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt Kyntsis, Sheriff s Department ABSENT: Patnzia Materassi, Community Development Director John Harper, City Attorney The meeting was opened with invocation by Pastor Paul Reed, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilman Herman Hilkey Mayor Matteson convened City Council meeting at 6 00 P M Mayor Matteson reconvened City Council meeting at 6 15 P M SPECIAL PRESENTATIONS Proclamation - Salvation Army Week - May 13 - 17, 1996 Councilmember Singley read a proclamation on behalf of the City Council proclaiming the week of May 13 - 17, 1996 as Salvation Army Week in the City of Grand Terrace 2A Proclamation - Water Awareness Month - May 1996 Mayor Matteson read a proclamation on behalf of the City Council proclaiming May 1996 as Water Awareness Month in the City of Grand Terrace and presented it to the Manager of Riverside Highland Water Company, Gene McMeans COUNCIL AGENDA ITEM # '_5D Council Minutes 05/09/96 Page 3 (a) Minutes of 04-01-96 Councilmember Hilkey requested that staff report to Council what the Historical and Cultural Activities Committee will be doing with the tapes that they are having transcribed CC-96-41 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Historical and Cultural Activities Committee minutes of April 1, 1996 5B Council Reports Mayor Matteson, reported that he and City Manager Schwab attended a meeting with Supervisor Riordan trying to convince her that cities are in bad shape and requested that they not hit them hard with rate increases The Sheriffs contract is expected to go up approximately 3 % and the County wants to impose on the cities another charge of 3 to 6% on top of that The Sheriff has been fighting the County along with the cities to try to stop the County from imposing the fees on the cities Riverside County voted not to increase their booking fees and expressed his hope that San Bernardino County will do the same He stated that he appreciates everything that the Sheriff has done to try to keep the rates down Councilmember Hilkey, stated that he feels that schools are a major part of the community and that it shouldn't be separated from the community He feels that the community should be allowed to talk about schools throughout the community and at Council meetings He stated that Riverside Highland Water Company should be commended for the reports that are provided to the residents on the quality of water that is supplied to their homes Councilmember Singlev, reported that he attended the monthly SANBAG meeting and stated that they are still looking for someone to fill Mr Daniels place as Executive Director PUBLIC HEARINGS 6A An Ordinance of the City Council Amending Title 4 of the Municipal Code and Establishing A Comprehensive Schedule for Fees, Taxes, and Fines for Permits, Licenses, Services, Facilities, and Activities Provided by the City of Grand Terrace CC-96-42 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to continue an Ordinance of the City Council Amending Title 4 of the Municipal Code Establishing A Council Minutes 05/09/96 Page 5 Mayor Matteson, stated that Assistant City Manager Donlevy and Councilmember Buchanan have done a great job working with the City of Colton on the wastewater treatment plant issues Assistant CiIy Manager Donlevy, stated that Grand Terrace is going to sit back and wait for the City of Colton's City Council to make a decision on the rate increase and that should happen at their next City Council meeting He plans on meeting with Colton's staff to go over the issues that stall remain He believes that the financial plan that the Colton staff has prepared is good and expressed his `—� appreciation for all of the work that they have done to try and meet the needs of Grand Terrace CLOSED SESSION 9A City Manager Performance Evaluation Mayor Matteson announced that the City Council met in Closed Session to discuss City Manager Schwab's annual performance evaluation Mayor Matteson adjourned the City Council Meeting at 9 40 p m , until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, May 23, 1996 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace RECEIVED CITY OF GRAVID TERRACE CITY CLERK'S DEPT PARKS AND RECREATION COMMITTEE Regular- Meeting 301i J'I'ES April 1,199& The Grand Terrace Parks and Recreation Committee met for the Regular Meeting at a special time in the Upstairs Conference Room at the Civic Center The meeting was called to order at 6 30 p m. by Chairperson, Barbara Fasenmyer HERS PRESENT were Barbara Fasenmyer, Crystal Pearl, JoAnn Johnson, Lenore Frost, Dick Rollins and Gretchen Andrews CITY STAFF - Karen Gerber, Recreation Department GUESTS PRESENT - Brian Pearl, husband of Crystal Pearl APPROVAL OF S ofineeting ofMarch 4th was given after two changes were made a` Spelling ofinemberLmoreF &name:was co ed_ (frormLenora), IS ET the paragraph on page Z just before DENIM REPORT, add Follow up is needed regarding Fire Department possibly selling living try at Christmas time as welt as cat trees_ Again, witli the city umg trees donated back for planting in the city. Donating trees back would of come- be: optional_ PAS UPDATES I Pico a. Problem in scheduling with Loma Linda. b Grand Terrace Little League does not have a permit to use the park on Sundays. c Loma Linda does have a permit for about two Sundays and did pay d Caps on drains are missing and could cause injuries e Toilet Paper holders are needed and doors would be nice f Discussion on possible solutions regarding absence of doors in rest rooms II Terrace Hills a Dick Rollins indicated he had submitted a list of needed repairs several months ago b Not many of the items on that list have been completed c Termites are in the buildings and causing damage d 10 o'clock signs will be going back up soon III Tot Lot (on Raven) a Graffiti artist has been observed and name and home address are known b There has been no confirmation nor calls to Sheriffs Department c A reminder that there is a reward offered for confirmed reports COUNCIL AGENDA min #5A I a Off I, IN S COUNCIL MEETING DATE May 23, 1996 DATE May 7, 1996 PROBLEM, A letter of resignation has been received from regular member JoAnn Johnson ALTERNAIMS Accept the resignation of Parks and Recreation member JoAnn Johnson - SOLUTION(() Accept the resignation of JoAnn Johnson and advertise for a replacement for the vacancy created by this resignation PROPOSED -ACTION TO RF TAKEN RV COUNCIL AXWOR STAFF The Parks and Recreation Committee recommends that the Council accept the resignation as requested and direct the City Clerk to file the necessary papers to fill the resulting vacancy C01dB6 AGENDA f7EIdl 6 1 � COUNCIL MEETING DATE May 23, 1996 DATE Imlay 14, 1996 PROBLEM, Crime Prevention is in need of $300 to fund a program for children The program proposed is an incentive for wearing bicycle helmets AL.TFR_NAIMS_ Do nothing SOLUTION(S), There is approximately $300 in the Lady Beware program which will not be used this fiscal year The Lady Beware program will be continued next fiscal year These funds could be diverted to the Children's program MOPOSFD A TION TO BE TAKEN BY COUNCIL ANDIOR STAFF The Crime Prevention Committee requests that the Council authorize the diversion of the approximately $300 from the Lady Beware program to fund this special Children's incentive program COUNCIL AGENDA ffEM k�A %;. COUNCIL MEETING DATE --..May ay 23, 1996 DATE —May ay 16, 1996 PROBLEM The City of Grand Terrace could benefit from being a member of WeTip This is a nation wide organization for receiving tips from citizens regarding known or suspected criminal activities AETERNATIV S. Do nothing SOLUTION(S) A sum of $1000 is needed for the City of Grand Terrace to ,loin WeTip This item has been J included in the requested budget for the Crime Prevention Committee for the up coming year, but is not included for this year PROPOSED ACTION -MBE TAKEN BY CMNCIL AND/flR CTA ter, The Crime Prevention Committee requests that the City Council authorize the expenditure of $1000 from city funds for membership in WeTip COUNCIL AGENDA ITEM #5A2b CRA ITEM () COUNCIL ITEM (XX) MEETING ®ATE May 23, 1996 SUBJECT COMPREHENSIVE SCHEDULE OF FEES, TAXES AND FINES FOR PERMITS, LICENSES, SERVICES AND ACTIVITIES Recommendation FUNDING REQUIRED NO FUNDING REQUHtED XX DISCUSSION Presented for the consideration of the City Council is a revised Fee Ordinance for all City Fees, Taxes and Fines The proposed changes in the fees are based on a general review by staff of the fees charged versus the actual costs of providing the services A key justification for the changes is simple, most fees have not been modified since the City incorporated in 1978 Some changes in the proposed Ordinance are also based on recent legal rulings and/or the simple reorganization of the location of the fees Attachment A highlights the changes and allows for a comparison of the, existing versus the proposed fees. Generally, the key revisions will occur in the following areas 1 Building Department and Public Works 2 Planning 3 Sewer and Wastewater 4 Charges for Duplication The following is an overview of the proposed changes and the justifications for each. Buddine and Public Work : The main fee increases will occur in the area of charges by the Building Department for penmt& The typical increase is approximately 15%. Most of the fees were previously adopted in 1978 following the incorporation of the City Generally, the City's fees are the lowest in the County and in most cases are 50% of those costs charged by the County of San Bernardino Staff is recommending an arbitrary adjustment to the existing to reflect an inflation factor which has occurred over the past 18 years and to bring the charges closer in line with the actual costs of providing the inspection services. Plannrnr, The only change in the area of Planning charges is the addition of fines for Commercial Vehicle Parking in remdentral areas The fine saucture created will enable citations of $25, $50 and $100 Fees under taus section have also been re -ordered throughout the Ordinance with no changes This has been done to better define the fees and assist staff and the public CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORTC®UNCIL AGENDA rmm # / A ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING TITLE 4 OF THE MUNICIPAL CODE AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Section 1 Title 4 of the Grand Terrace Municipal Code is hereby amended and the revised chapters 4 48, 4 52, 4 68, 4 72, 4 76, 4 84, 4 88, and 4 92 which are included herewith as Exhibit A are hereby adopted Section 2 Conflicts and Ambig ►i i s - In the event of any conflicts or ambiguities between the provisions of the ordinance and other provisions of the Grand Terrace Municipal Code, the provisions of this Ordinance shall prevail Each separate violation shall be a separate offense Section 3 Violations - Violation of this Ordinance shall be an infraction and punishment shall not exceed those provided in Grand Terrace Municipal Code Chapter 1 16 L� Section 4 Severa iWy- - If any provision or clause of this Ordinance or the application thereof to any person or circumstance is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other Ordinance provisions or clauses or applications thereof which can be implemented without the invalid provisions or clause or application, and of this end the provisions and clauses of the Ordinance are declared to be severable Section 5 Fff _ a Da - This Ordinance shall be in full force and effect at 12 01 AM on the 31 st day of its adoption Section 6 Posting - The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purposes by the City Council Section 7 First read at a regular meeting of the City Council of said City held on the 23rd day of May and finally adopted and ordered posted at a regular meeting of said City Council on the 13th day of June, 1996 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof 4 48 010 Permit required 4 48 020 Fees 448030 Cash deposits 4 48 040 Violation of Section 12 08 310 4.48.010 Permit required. No person shall dig up, break, excavate, tunnel, undermine any street or public place without first obtaining an excavation permit from the city engineer All excavations shall be subject to inspection by the city engineer Actual costs of such inspection will be paid by the permittee Before a permit is issued for excavations, the permittee shall deposit with the city an amount computed based on the rates stated in the schedule in Section 4 48 020 Public service companies shall be billed for the costs of permit and inspection fees at the end of each month for the permits issued to such companies during the previous month 4.4 .020 Fees. The permit and inspection fees shall be in accordance with the following schedule esQnption Permit Fee + In DeG IOn Fee Curb and gutter $22 E)e $25.00 50.15/I.f. Cross gutter $26 00O-8�ts-f0.10/s.f. Drive approach, commercial/residential $26 00 so-S5ts~-f- $0 10/s f Sidewalk *2-2-69 $25.00 ie-e5fs--f- SO 10/s f Curb drains $27 00 each Under sidewalk drains $27 00 each Catch basin $27 00 each Drainage channel $22 ()6 525.00 $0 25/s f Retaining walls -6@ Lam $0 25/s f Subgrade $ 2 42- $25.00 $0 0050/s f Base material 422-9® $25.00 $0 0050/s f A C pavement 5.00 $0 0050/s f A C bermAn s 6e $25.00 8 $0 10/1 f Overhead installations 190t $25.00 pole Sewer mains 2-z $25 00 $0 20/1 f Sewer laterals *22-e8 $25.00 $0 20/1 f Storm drams 6 $25.00 $0 25/1 f Water line $22-@6 $25.00 $0 20/1 f Irrigation line $22-00 $25.00 $0 20/1 f Electric lines +22-% $ 5M $0 20/1 f Gas lines 6 $25.00 $0 20/1 f Telephone lines $22-60 -$25.00 $0 20/1 f T V cable lines *2- 012!5- Q $0 20/1 f Manholes -6® $25.00 each 4 52 010 Fee designated 4.52,O10_Fee _deaw aid_ The fee for moving permits per chapter 12 20 of this code is as follows oversize load permit fee, fffteen-dtftrs twenU dollars. 4,68,04Q Suildi q alteration or rehabilitation --inspection. If alteration will increase the sewage discharges beyong the basic units of service, commercial or residentially, then those increaed units shall be charged accordingly 4.68.05Q Disconnection for nonpayment. The connection of any sewer facilities without payments gives the city the right to go upon private property and disconnect the sewer facilities 4.68.060 Violation --Penalty. Any user who is found to have violated, or who wilfully or negligently failed to comply with a wastewater discharge permit issued under this chapter, may be fined up to five hundred dollars Each day on which a violation occurs or continues, shall be deemed a separate and distinct offense In addition to the penalties provided for in this section, the city may recover reasonable attorney fees, court costs, court report fees, and other expenses of litigation by appropriate suit against the guilty person a lien is filed for unpaid sewer service charged, a penalty of fifty percent of the delinquent amount and all accrued collection fees shall be added Once the lien is placed on the real property, the delinquent amount and all penalties shall be added to the tax roll B Any continuing delinquent sewer account shall be assessed another fifty percent penalty for each six-month period that the account remains delinquent after the lien was recorded, and shall be annually added to the tax roll Such lien shall continue until the charges and all penalties thereon are fully paid, or the property sold thereof M N Plus $4 56 ,H.25 for each additional $1,000 00 or fraction thereof, to and including $100,000 00 F $100,001 00 to $500,000 00,3 5895.00 plus ie-5$ $5.00 for each additional $1,000 00 or fraction thereof, to and including $500,000 00 G $ 500, 001 00 to 1,000,000 00,-2,r0 plus $4.25 for each additional $1,000 00 or fraction thereof, to and including $1,000,000 00 H $1,000,001 00 and up, VAS' 5 3 9 plus 8 $2.75 for each additional $1,000 00 or fraction thereof Plan review, 65 % of the building permit fee, if plans are incomplete or revised so as to require additional review, an additional fee will be charged at a rate of thirty-five dollars per hour with a minimum charge of T-vvemy­f" thirty-five dollars As required by Section 303 of the Uniform Building Code 4,76.030 Electrical Permits. A Any person filing an application for a permit to do electrical work shall pay a fee according to the following schedule 1 Each service switch six hundred volts or less and not over two hundred amperes, etgftteen thirty dollars, 2 Each service switch six hundred volts or less and over two hundred amperes to one thousand amperes, thtrT eve sixty dollars, 3 Each service switch over six hundred volts or over one thousand amperes, seventy-l'otsr gne hundred dollars B The following permit fees are based on the actual area of the occupancies listed, determined from exterior dimensions and include all lighting fixtures, switches, receptacles t and the circuit wiring thereof and are in addition to the fee for the electrical service An additional fee shall apply to each motor, transformer or other electrical appliance that exceeds fifty units in accordance with the alternate fee schedule 1 Warehouse, storage garages and aircraft hangers where no repair work is done, $0.1 1 per square foot, 2 All occupancies not listed, up to and including five thousand square feet, -$-O� $0.12 per square foot, 3 All occupancies not listed, that part which is over five thousand square feet, iO-e+ $O.08 per square foot, 4 Plan Review Fees Where no plan review fee is charged as listed in subdivisions 1 through 3 of this subsection, and an electrical plan is required to be submitted, a plan review fee of one-half the electrical permit fee shall be paid, 5 Alternate Fee Schedule Alterations, additions and new construction where no structural work is being done or where it is impractical to use the square footage schedule, convert to units as follows a For each motor or appliance, each horsepower, one unit, b For each transformer or appliance, each kilowatt or kilowatt -ampere, one unit, c For each three outlets, each three lighting fixtures or fraction thereof, where current is used or controlled, one unit, d For multi -outlet assembly (festoon type, plug mold, etc ), each 2 For each building sewer connection *+3-e6 533.00 3 For each private sewer line with over five building connections +33-®@ $5.00 each $40.00 4 minimum Over ten building sewer connections, each $3 00 each $50.00mnimum 5 For each private sewage lift station or sump pump, rated up to 1 hp 03-®® $15.00 6 Over 1 hp, add per rated horsepower *i-00 54.00 7 For each cesspool 1 0.00 8 For each septic tank *20-0@ $40.00 9 For each complete private sewage disposal system -O4 .00 10 For each water heater and/or vent S 15.00 11 For each gas piping system, 1 to 5 outlets *7 09 54.00 each 12 $15.00 rr�nimum For 6 or more outlets per outlet-80 $3.00_each ' M.00 mrnmum �t 13 For each industrial waste pretreatment interceptor, including its trap and vent, except kitchen -type grease interceptors functioning as fixture traps - 14 For installation, alteration or repair of water piping and/or water treating equipment, each *6-ee S Lipp 15 For each water distribution system on -' private property, with over 5 connections *3-3-06 $6. 0 each 16 $3301nnimum Over 10 connections each plus $3 00 Ie3-8e $4.00 each 17 $50.00 minimum For each swimming pool, including all necessary piping Public -®e 580.00 Private 0 S 50.00 18 For repair or alteration of drainage or vent piping $15.00 19 For each lawn sprinkler system on any one meter, including backflow protection devices therefor 58-86 $15.00 20 For vacuum breakers or backflow protection devices on tanks, vats, etc, or for installation on unprotected plumbing fixtures, including necessary water piping 1--5 *7-89 $15-,00 Over 5, each ice@ $4.00 each $20.00 rr�rnmum minute including ducts attached thereto i-6-� $15.00 Over 10,000 cubic feet per minute +Te-()9 $20.00 Note This fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit evaporative cooler or absorption unit for which a permit fee is prescribed elsewhere in this section 13 For each evaporative cooler other than portable type 0 $15.00 14 For each ventilation fan connected to a single duct 6 $10.00 15 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit S 15.00 16 For the installation of each hood other than a Type 1 grease hood, served by mechanical exhaust, including the ducts from such hood +7-ee $15.00 17 For each Type 1 grease hood, including the exhaust system -96 S4QM - 18 For each appliance or piece of equipment regulated by the Uniform Mechanical Code, but not classed in other appliance categories, or for which no other fee is listed in this section B Plan Review Fees Where no plan review fee is charged as listed in subsection A of this section, and a mechanical plan is required to be submitted, a plan review fee of one- half the mechanical permit fee shall be paid 4.76.060 Grading permits. A Any person filing an application for a permit to do grading work shall pay a fee according to the following schedule The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between fee paid for the original permit and the fee shown for the entire project 0--100 cubic yards +26-6@ $40.00 101--1,000 cubic yards fie- $40.00 Pius 0 $20.00 for each additional 100 cubic yards or fraction thereof over 100 cubic yards 1,001--10,000 cubic yards 5200.00 a Fee to establish standard plan $40 00 b Comparison plan review fee $13 00 c Annual review $40 00 7 Service charge for cash deposits and other securities $33 00 B Relocation Inspection Fees The relocation inspection fees when a building is to be moved are as follows 1 On the same property $66 00 2 From one property to another within the city $132 00 3 From outside the city $198 00 C Set -Down Permit Fees 1 Group R-3 occupancies up to 2,000 square feet area including all fees $198 00 �-- 2 Group R-3 occupancies 2,001 square feet and over in area including all fees $330 00 3 Group M-1 occupancies, including all fees $ 66 00 4 All other occupancies, fee is based on the valuation of the work per chapter 15 28 plus all required electrical, mechanical, plumbing and solar energy fees D Annual Permits Annual permits per Section 15 04 050 of this code are as follows 1--10 employees 11--75 employees 76--150 employees 151--300 employees E Rehabilitation and Demolition Processing Fees 1 Preparation of job specifications 2 City Council approval 3 Contract performance inspection F Billing fee G Record special assignment H Wire and/or wood fences (per lot) Residential driveway approach F A $1 00 to $500 00 B $ 501 00 to $ 2, 000 00 Plus $2 oe $2.75 for each additional $100 00 or fraction thereof, to and including $2,000 00 $132 00 $ 264 00 $396 00 $ 666 00 $198 00 $61 00 $61 00 $33 00 $99 00 $ 20 00 $33 00 $22.00 for the first $500 00 2 Self contained *33-O5 575.00 4,76.100 Residential aluminum patio cover permits. Residential aluminum patio cover permit fees are as follows A Residential aluminum patio covers, includes plan review and permit issuance fees, foss seventy-five dollars, B When the patio cover is to be constructed from a San Bernardino County standard plan or an International Conference of Building Officials standard plan, the set fee will include comparison plan review and permit issuance flees, thwty-three fft dollars 4,76.110 Fee r hands. The building department may authorize the refunding of any fee paid under the following conditions A A fee that was erroneously paid or collected, B A refund shall not be more than eighty percent of the permit fee paid when no -' work has been done under a permit A refund shall not be more than eighty percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done, C A refund of not more than eighty percent of any planning fee when the request for the planning action is withdrawn or canceled before any work by the department is done, D in no case shall the building official retain more than fifty-five dollars of the fees paid, as described in this section nor shall he refund any amount of the fees less than fourteen dollars, E The building official shall not authorize the refunding of any fee paid except upon written application filed by the original permittee not later than one hundred eighty days after the date of fee payments 4,76.120 Exemptions. There shall be an exemption from all permit, plan review and inspection fees as set forth in this chapter when all of the following conditions exist A The building permit is for rebuilding or rehabilitating a structure because of damage caused by and occurring in the course of a disaster, B The City Council has adopted a resolution declaring a state of emergency due to the disaster, for damage caused by or occurring in the same disaster and the application for the building permit is filed with the department of building and safety within one hundred eighty days after the resolution has been adopted by the City Council 4,26,130 Solar energy permits. Any person filing an application for a permit to do solar energy work shall pay a fee according to the following schedule A Collectors, including related piping and regulating services 0--1,000 square feet i-4-ee $5.00 1,001--2,000 square feet i- `7 S 10.00 2,001 square feet and over *7-ee S 10.00 Plus $2 00 for each additional 1,000 square feet or fraction thereof Over 2,001 square feet B Storage tanks, including related piping and regulating devices 0-750 gallons *S-ee 55-M 751--2,000 gallons 44-®e IBM 4 84 010 Engineering fees 4,84.010 Engineeringfees, ees• Engineering fees are as follows A Tentative Map 1 Preliminary review $500 00 2 Minor subdivision (parcel map) $250 00 3 Major subdivision $1,000 00 4 Revised tentative map (minor subdivision) $250 00 5 Revised tentative map (major subdivision) $1,000 00 _ B Final Map 1 Minor subdivision (parcel map) $416 00 Plus $26 00 per lot 2 Major subdivision (parcel map) Actual cost (Deposit of $200 00 plus $15 00 per lot required, $1,000 00 minimum deposit) C Deferred Monumentation, 1 20 lots or less (per lot) $150 00 2 21 lots or greater $3,000 00 Plus $130 00 for each lot over 20 D Lot line adjustments, includes required certificate if compliance, two hundred fifty dollars, E Lot merger, fifty dollars, F Reversion to acreage, two hundred fifty dollars, '-`G Certificate of compliance, one hundred dollars, H Sign permit May also require building and safety permit 1 Nonelectrical $100 00 2 Electrical $100 00 1 Grading plan, revised, one hundred fifty dollars, J Public Improvement Fees This applies to all road improvements required for minor or major subdivision This fee is based on the value of work and is calculated by the engineering department It is to be paid upon receipt of the permit Value of Improvement Percentage (In dollars) $1 00 to $25,000 00 40 $ 25, 001 00 to 100,000 00 3 5 $100,001 00 and greater 30 K Deferment/waiver of public improvements, sixty dollars, L Printing 1 11 " x 17" sheets (each sheet) $0 55 2 18" x 26" sheets (each sheet) $1 25 3 Miscellaneous maps (per square foot) ie-4$ $.50 4 88 010 Planning fees 4.88,010 Plan ino fees, Planning fees are as follows A Site and Architectural Review 1 Administrative Site and Architectural Review $200 00 2 Standard Site and Architectural Review a If total area of proposed improvement or site is less than 500 square feet $260 00 b If total area of proposed improvement or site is 500 to 1,499 square feet $640 00 c If total area of proposed improvement or site is 1,500 to 2,999 square feet $1,020 00 d if total area of proposed improvement or site is greater than 3,000 square feet $1,400 00 B Conditional Use Permit 1 Administrative Conditional Use Permit $200 00 2 Standard Conditional Use Permit a If total area of proposed improvement or site is less than 500 square feet $260 00 b If total area of proposed improvement or site is 500 to 1,499 square feet $650 00 c If total area of proposed improvement or site is 1,500 to 2,999 square feet $1,430 00 d If total area of proposed improvement or site is greater than 3,000 square feet $2,000 00 C Variance 1 Sign variance $300 00 2 Minor deviation $300 00 3 Standard variances $1,450 00 4- Q. General Plan Amendment $1,900 00 5- JE Zone Change $1,300 00 6- F. Specific Plans a- .L Initial specific plan $3,000 00 plus staff time r y 7 I 7 O-- U, Code Enforcement Fees to Cover Overhead Costs 1 Hazardous structure abatement. a First notice and posting $50 00 b Noncompliance --second notice $50 00 c Filing and processing for demolition $500 00 2 Debris abatement a Noncompliance --second notice violation $50 00 b. Follow-up inspections $25.00 3 Sign abatement a. Noncompliance --second notice violation $25 00 b Follow-up inspections $25.00 c Removal of off -site garage sale signs $15 00 d Removal of all other signs $100 00 4 Substandard structures a Noncompliance --second notice violation $50 00 b Follow-up inspections $25 00 c Issuance of citation processing $50 00 5 Miscellaneous violations a Noncompliance --second notice violation $50 00 b Follow-up inspections $25 00 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE May 23, 1996 SUBJECT INTEGRATED WASTE MANAGEMENT ORDINANCE Recommendation FUNDING REQUIRED NO FUNDING REQUIRED XX BACKGROUND In March, 1995, the City Council authorized staff to embark on a number of tasks in the area of sohd waste management in order for the City to begin coming into compliance with the California Integrated Waste Management Act of 1989 (AB 939) These actions included as follows 1 Conduct a comprehensive review of the existing solid waste programs for compliance with AB 939 and the submitted Source Reduction and Recycling Element (SRRE) 2 Provide the required notice to all Commercial and Industrial Hauler's pursuant to the Public Resources Code indicating thew removal from operating in the City of Grand Terrace beginning July, 2000 3 Begin the development of a revised "Integrated Waste Management Ordinance" which would modify the existing Municipal Code to allow the City to come into conformance with AB 939 and allow the flexibility to enforce the provisions of AB 939 within the City In September, 1995, the Council further acted by directing staff to notify the City's existing residential refuse hauler, BFI/Loma Linda Disposal that pursuant to the existing franchise, the City was providing the required five (5) year franchise termination nonce This was formally done, pursuant to franchise requirements, m October, 1995 DISCUSSION In order to begin the process of complying with AB 939, staff has developed and is recommending the adoption of the attached Integrated Waste Management Ordinance This document has been developed as a comprehensive revision and replacement for Chapter 5 42 of the Municipal Code dealing with "Garbage Collection " The main changes to the Code represent a need to initiate language and regulation pursuant to the many changes AB 939 has brought to the entire way refuse is now handled It also initiates certain requirements upon residents, businesses and haulers which reflect the need for information and conduct which will allow the City to stay in compliance with the provisions of AB 939 The most substantive changes to the existing municipal code provisions include as follows 1 The City is deemed the provider of the services (either through service or a contract) 2 Franchising and permit authority will now cover all areas of waste collection including residential, commercial, industrial, special event and household hazardous waste The existing code only allows franchising and permitting for residential collection 3 All franchisees or permitees are required to pay the City a fee of not less than 10% of the gross revenue CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA i 1 EM # �� ORDINANCE NO 96- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING REGULATIONS GOVERNING INTEGRATED WASTE MANAGEMENT, INCLUDING REFUSE COLLECTION AND DISPOSAL SERVICES WITHIN THE CITY, AUTHORIZING THE FURNISHING OF SUCH SERVICES BY THE CITY OR PURSUANT TO FRANCHISE OR PERMIT, AND REPEALING MUNICIPAL CODE CHAPTER 5.42 THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS SECTION 1 Chapter 5 42 of the Grand Terrace Municipal Code is hereby repealed SECTION 2 The following is hereby added to the City of Grand Terrace Municipal Code to read as follows INTEGRATED WASTE MANAGEMENT Divisions Division 1 Definitions Division 2 Integrated Waste Management Division 3 Fees, Franchises, and Licenses Division 4 Containers Division 5 Collection Division 6 Unlawful and Prohibited Acts Division 7 Special Collections Division 8 Collection Equipment Division 9 Self -Haulers Division 10 Unauthorized Collection of Recyclable Materials Division 11 Unlawful Dumping Division 12 Clean - Up Responsibility Division 13 Violations DMSION 1 - DEFINITIONS Sections 1 Definitions Generally 2 Act 3 Bulky Wastes 4 Authorized Recycling Contractors ORDINANCE NO.96 - PAGE NO 3 14 Designated Recyclum Collection Location "Designated Recycling Collection Location," as used in this Chapter, means the place designated in the contract between the City and an authorized recycling contractor from winch the authorized recycling contractor has contracted to collect recyclable waste material This location will customarily be the curbside of a residential neighborhood or the service alley of a commercial enterprise 15 Detachable Bin "Detachable Bin" means a metal container designed for mechanical emptying and provided by the City or Contractor for the accumulation and storage of refuse f 16 Franchise "Franchise" shall mean a Franchise or Contract winch includes the right and privilege (1) to collect, (2) to transport to landfill or other licensed disposal facilities as determined by City, and/or (3) to recycle from collected Solid Waste and Recyclables all Solid Waste kept, generated and/or accumulated within the City from the Franchise Area Any Franchise is subject to all of the provisions of all applicable Franchise Agreement(s) winch may be negotiated and approved in the future, and to any rights held by any other solid waste enterprise holding rights pursuant to Public Resources Code Section 49520 17 Franchise Fee "Franchise Fee" means the fee or assessment unposed by the City or Contractor solely because of its status as Contractor The term "franchise fee" does not include (1) Any tax, fee or assessment of general applicability (including any such tax, fee, or assessment unposed on both businesses and Contractor or their services but not including a tax, fee, or assessment unposed on business and Contractor or their services but not including a tax, fee, or assessment which is unduly discriminatory against Contractor or its customers), or (2) Requirements, reimbursements, charges or fees incident to the awarding, administering, enforcing, transfer or renewal of a Franchise, including payments of bonds, consultants, administrative expenses, fees described in Division 3, Section 1(a) of this Chapter, attorney's fees, security funds, letters of credit, insurance, indemnification, penalties, or liquidated am 18 Garba&e "Garbage" means the putrescible animal, fish, fowl, food, fruit, bakery goods, or vegetable matter resulting from the preparation, storage, processing, handling, decay, distribution, manufacturing, or consumption of such substance, except suet, tallow, bones, or meat trimmings that are not rejected by the owner or producer as worthless or useless ORDINANCE NO 96 - PAGE NO 5 27 Single Family Residential "Single Family Residential" includes single family residences and any other residences that do not require bm services 28 Solid Waste or Waste Matter "Solid Waste or Waste Matter" means "rubbish" as defined in this section 29 Standard Residential Refuse Container "Standard Residential Refuse Container" means a container of a size, design, and weight prescribed by the City Council by Resolution, for single f umly residential solid waste collection, designed and manufactured for the accumulation and storage of residential refuse The top diameter of the container shall in no case be smaller than the diameter of the receptacle at the bottom DIVISION 2 - INTEGRATED WASTE MANAGEMENT Sections 1 Provision of Service 2 Manner, Tune, and Frequency of Collection 3 Categories 4 Collection Arrangements Required 5 Prohibitions 1 Provision of Service The City shall provide for or furnish integrated waste management services relating to collection, transfer, and disposal of refuse, recyclables, and compostables within and throughout the City Such services may be famished by any one or combination of the following (a) City officers and employees, (b ) Contractors franchised or licensed by the City, or (c ) Agreement with another local agency 2 Manner. Tune. and Frequency of Collection The City Council may establish by resolution, the manner in which integrated waste management services are provided within the City, specifying the hours, days, and fi-equency of collection 3 C ones The City Council may determine waste management collection categories, i e residential, single family residential, multifamily residential, commercial, industrial, special, special event, household hazardous waste and other, and may make or unpose collection requirements which vary for such categories ORDINANCE NO 96 - PAGE NO 7 2 Residential Refuse Collection Franchise (a) The City Council may award one or more franchises for refuse collection from all or a portion of residential properties in the City Any such franchise shall be granted by the City Council by Resolution, upon a determination that the public convenience and necessity are served by the award of a franchise (b ) The franclse shall be granted on such terms and conditions as the City Council shall establish in its sole discretion At a muumum, the franchise shall provide as follows (1 ) Residential collection rates by categories (eg , single family and multifarnily) (2 ) A franchise fee to be paid to the City for a residential franchise of not less than ten percent (10%) of gross revenues (3 ) The franchisee shall be required to cooperate with City in solid waste generation studies, waste stream audits, and to implement measures to aclueve the City's solid waste and recycling goals mandated by the California Integrated Waste Management Act of 1989 3 Commercial Refuse Collection Franchise (a ) The City Council may award one or more franchises for refuse collection from commercial (including industrial, governmental, uistitutional, and all other nonresidential) properties Such franchises shall be granted by the City Council by Resolution, upon a determination that the public convenience and necessity are served by the award of the francluse (b ) The franchise shall be granted on such terms and conditions as the City Council shall establish in its sole discretion At a minimum, the franchise shall provide as follows 1) Commercial collection rates set according to different classes of commercial rates, based on volume, frequency of collection, and waste stream composition (2) A fiancluse fee for commercial franchises of not less than ten percent (101/6) of gross revenue (3) Franchisees shall be required to cooperate with City in solid waste generation studies, waste stream audits, and implementing measures to achieve the City's source reduction, recycling, and waste stream diversion goals ^r ORDINANCE NO 96 - PAGE NO 9 2 Use of Containers (a ) Every person designated under Division 2, Section 4, who is in charge of residential or commercial premises shall deposit or cause to be deposited all refuse in standard containers or bms as approved by the City Manager and the collector (b ) No person shall maintain or place for collection any container not in conformance with the standard container or bm designated by the City (c ) No container shall be placed adjacent to a street or public right-of-way for collection service more than twenty-four (24 ) hours prior to the normal collection time (d ) Containers shall be removed from the street or nght-of- way location within twelve (12 ) hours after collection (e ) Dead animals and bulky waste shall not be set out for collection Bulky waste shall be collected only during annual cleanups or by contractual arrangement between the resident or business and the Contractor (f ) Tree trimmings and brush shall be cut into four (4) foot lengths and tied bundles of not larger than twenty-four (24 ) inches in diameter for ease in pickup (g ) All residential solid waste must be placed out at the curb pickup site by 6 00 j a in on the designated pickup day 3 Unlawful Acts It is unlawful for any person to place refuse in, or to otherwise use the refuse containers of another person, without the permission of such other person DMSION 5 - COLLECTION Sections 1 Frequency of Removal 2 Containers - Located for Collection 1 Frequency of Removal (a ) Persons in charge of the day to day operation of properties other than commercial food preparation establishments, shall make arrangements to have removed, not less frequently than once a week, from the property upon which the residence or residences are located, all refuse on the premises (b ) Every person in charge of commercial food preperation establishments, shall cause all refuse to be removed from the property not less frequently than twice a week 4 ORDINANCE NO 96 - PAGE NO 11 3 Noncompactible Refuse No person shall place bulky waste adjacent to a street or public right -of --way for collection or removal purposes without prior approval and arrangements from the collector 4 Institutional Commercial. or Industrial Refuse It is unlawful for any person to place or deposit institutional, commercial, industrial, special, or hazardous waste in any container placed upon the public street by public authority, and meant primarily for disposal of refuse by pedestrians using the sidewalk 5 Refuse Burning No person shall burn any refuse within the City, except in an approved incinerator or transformation facility or other device for which a permit has been issued by the Building Official, and which complies with all applicable permit and other regulations of air pollution control authorities, and provided any such act of burning in all respects complies with all other laws, rules, and regulations 6 Franchise, Applicability At such tunes as one or more franchises for collection covering all or part of the City are in force, it shall be unlawful for any person other than the franclusee or its agents and employees, to collect any refuse for hire from premises covered by the fi-ancluse This section shall not, however, be deemed to apply to the following persons, so long as they comply with Division 9, Section 1 (a) Persons engaged in the business of recycling, (b ) Any persons engaged in the nursery or gardening business and collecting and disposing of shrubbery, grass, tree cuttings, tree -�� trimmings, or other agricultural debris, (c ) Any person removing shrubbery, grass, tree cuttings, tree trimmings, or other agricultural debris from any property owned or occupied by the person, (d ) Persons engaged in the business of disposing of hazardous or special wastes, or (e ) Any person approved by City Council resolution to remove construction debris, provided that this provision shall expire This exemption shall not exempt any construction debris hauler from the requirement for an encroachment permit, if any and/or city business license "Construction debris is defined as all non -hazardous waste material and rubble resulting from the construction, alteration, repair, removal or demolition of buildings or from the production or development of real property which is customarily handled and transported by means of roll -off boxes, bodies, or containers " J yz ORDINANCE NO 96 - PAGE NO 13 4 Trucks Identification The owner of each truck used for collection or transportation of refuse shall have the owners name, telephone number, and truck number printed on each side of all trucks in letters not less than three inches lugh 5 Trucks Cleaning All garbage -covering trucks, tanks, containers, and other garbage receptacles shall be washed, cleaned, and disinfected both on the inside and outside at least weekly, or more frequently if necessary to protect the public health The outside of all such trucks shall be kept free from refuse at all tunes t 6 Containers Condition The collector shall maintain in good repair and, as necessary, replace containers and bins fiiiushed to customers r f� 7 Trucks Noise The noise level for the collection vehicles during the stationary compaction process shall not exceed seventy-five (75 ) decibels at a distance of twenty-five (25 ) feet from the collection vehicle and at an elevation of five (5 ) feet from the horizontal base place of such vehicles DIVISION 9 - SELF HAULERS Sections - I Authorized Dump Sites 2 Spills 3 Misdemeanor 1 Authorized Dump Sites Each person collecting and disposmg of solid waste refuse shall deposit such solid waste only at disposal or dumping sites, recycling or composting facilities as approved by the City Manager, and shall not deposit, leave, dump, drop, place or otherwise dispose of such refuse or other waste upon any street, alley, waterway, or other unauthorized or ununproved lot or any other place within the City Such persons shall report the type, quantity, volume, and weight of refuse removed, to the City Manager, at such tunes as the Manager may Specify 2 Spills In transporting refuse any self -hauler shall take any and all necessary steps to guarantee that refuse is not scattered Self -haulers shall clean up refuse spilled or dumped during removal or transport within the City 3 Misdemeanor Violation of this Division shall be a misdemeanor ORDINANCE NO 96 - PAGE NO 15 2 Enforcement Pursuant to California Penal Code Section 836 5, any City Code Enforcement Officer is hereby authorized to enforce the provisions of this Division and as well as those of California Penal Code Sections 374, 374a, 374 2, 374 3, 374 4, 374d, 374 7, and 375, California Government Code Section 68055 eta, and California Vehicle Code Sections 23111 and 23112 ` Section DMSION 12 - CLEAN-UP RESPONSIBILITY 1 Responsibility 1 Responsibility Until picked up by a collector, each person shall be responsible for the cleanup of any and all refuse which that person has generated, dumped, spilled, or otherwise lost or littered, notwithstanding human or animal interference with bms or containers ( whether or not standard containers were used ), wind or other natural forces, and whether during storage, collection, removal, or transfer The City or contractor shall be responsible for any refuse spilled during its storage, collection, removal, or transfer DMSION 13 - VIOLATIONS Section 1 Violation L.' 1 Violation Except as otherwise provided in this Chapter, violations of this Chapter are punishable as set out in Sections of the Municipal Code SECTION 3 PRIOR ENACTMENTS This Ordinance is intended to replace, upon the effective date hereof, Chapter 5 42 of the Grand Terrace Municipal Code SECTION 4 SEVERABILITY The City Council hereby declares that the provisions of this Ordinance are severable and if for any reasons a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of tins Ordinance SECTION 5 The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted as required by law SECTION 6 EFFECTIVE DATE Tlus Ordinance shall be in full force and effect thirty ( 30 ) days after its passage ORDINANCE NO 96 - PAGE NO 17 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF GRAND TERRACE ) I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Ordinance was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the day of 1996, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN CITY CLERK CITY OF GRAND TERRACE STAFF REPORT DATE May 15, 1996 CRA ITEM () COUNCEL ITEM (X) MEETING DATE May 23, 1996 SUBJECT REAPPOINTMENT OF COM14ITTTTEE/COMMISSION MEMBERS r , L� Below is a list of Committee/Commission members whose terms will expire on June 30, 1996, with their response as to whether or not they would like to be considered for reappointment Attached for your information is the current roster for each Commission/Committee PLANNING COMMISSION Doug Wilson - yes Ray Munson - no Lee Ann Garcia - yes If these two members are reappointed there will be one vacancy CRIME PREVENTION COM 41=E ,Phil Spisak - yes JoAnn Johnson - yes Dick Rollins - yes If these members are reappointed one vacancy will remain HISTORICAL & CULTURAL ACTIVI'IES COMNIII'I'EE Ann Petty - yes Pauline Grant - yes Colleen Edmundson - yes If these members are reappointed there will be no vacancies PARKS & RECREATION COMMITTEE Barbara Fasenmyer - no Dick Rollins - yes If this member is reappointed there will be three vacancies COUNCILACa€NDA tTSM # PA MEETINGS; Third Tuesday of each month. T: 7:00 p.m. PLACE: Community Mtg. Room, G.T. APPROVED VOTING M�u�ngHlp� 7 CITY STAFF L AIt�ON: John Donle Civic Center. vy, Assistant City Manager NAME Gary Eldridge, Chairman INTED REAPPOINTED TERM ENDS lmdamramm� 4/25/91 6/11/92 6/30/96 James Hodder, Secretary 6/28/84 6/23/94 (2) 6/�0/98 Vic Pfennighausen 2/24/83 6/11/92 (3) 6/30/96 Eileen Hodder 6/26/86 6/23/94 (2) 6/30/98 James Monroe 9/8/94 6/30/98 Darla Wertz 9/8/94 6/30/96 Michelle Devour 9/14/95 6/30/96 1 ALTERNATE POSITION VACANT 6/30/98 C ME I MEETINGS: Second Monday of each month. TIME; ¢;00 m. P• PLACE: senior center APPROVED VOTING MEMBERSHIP: 7 CITY STAFF LIA��nra• 22627 Grand Terrace Rd. • Tonya Nelson, CSO NAME Philomene Spisak, Chairperson Bitsy Miller, Vice -Chairperson JoAnn Johnson, Secretary VACANT Dick Rollins, Dottie Raborn APPOINTE 1/31/91 8/25/94 12/13/90 3/10/88 8/25/94 REAPPOINTED 6/11/92 6/11/92 (2) TERM ENDS 6/30/96 6/30/98 6/30/96 6/30/98 6/30/96 6/30/98 Robert Stewart 11/09/95 6/30/98 3 ALTERNATE POSITIONS Mike Fasenmyer 3/14/91 (Hm.) (Bus,) Hm.) (Bus. 6/23/94 6/30/98 6/30/96 6/30/96 MEETINGS: First & Third Thursday of each month. TIME; 7:00 p.m., preceded by a Public Workshop Sssion at 6:30PLACE:Grand Terrace Civic Center Council Chambers, 22795 Barton Roadg Grand Terrace,p CA 92324 COTY DEVELnpMFNm DIRECM: Patrizia Materassi NAME Jimmy Sims, Chairman 9/10/87 6/23/94 (2) 6/30/98 Doug Wilson, Vice -Chairman 7/10/92 6/30/96 Fran Van Gelder 7/31/86 6/23/94 (2) 6/30/98 Ray Munson 7/22/82 7/10/92 (2) 6/30/96 i Moire Huss 7/29/92 6/23/94 6/30/98 Matthew Addington 5/06/93 6/23/94 6/30/98 Lee Ann Garcia 4/14/94 6/30/96 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE May 23, 1996 SUBJECT SOLID WASTE FRANCHISE PROPOSAL BFI/LOMA LINDA DISPOSAL INC Recommendation* FUNDING REQUIRED NO FUNDING REQUIRED XX BACKGROUND In October, 1995, City staff began a comprehensive review and analysis of the City's waste diversion and our ability to come into compliance with the California Integrated Waste Management Act of 1989 (AB 939) The results were rather disturbing. • Total diversion (Residential, Commercial and Industrial) is estimated at approximately 4% of the total waste stream. This is in difference to our SRRE estimates of 221/o diversion since 1992 and 21% below the State mandated diversion requirement of 25% by 1996 • Few, if any commercial businesses are presently recycling in any meaningful or measurable manner which would benefit our diversion needs. • In reports submitted by existing haulers, few reported any significant diversion or attempts at diversion in the key auras of paper, green waste or construction waste. • Record keeping by haulers currently serving Gram Terrace waste in comparison to reports developed by the County do not match. In response to these findings, staff established the following as key diversion goals which would be required to meet the mandated 25% diversion and put the City on the mad to a 50% diversion by 1998 These included as follows 1 Green Waste In an analysis of the current waste stream, green waste represents approximately 11% of the total Initiation of a program to divert residential yard waste and commercial green would significantly raise the diversion rate to a more manageable diversion. 2 Pier Newspaper, pink marl and commercial paper represents approximately 42% of the total waste in the City A program will be needed to expand the current residential recycling program and begin an aggressive multi -family and commercial paper program. 3 Waste Reduction Lrcenhves Develop a system which creates incentives for residents to reduce the amount of waste placed at the curb 4 Increased Establish a program which closely momtors haulers and requires a comprehensive quarterly and annual report on waste taken out of the City Based on these goals, it was determined that the City's ability to comply with AB 939 under our current franchise is impossible without a significant restructuring of both the franchise as well as the service DISCUSSION - Because the City only has one franchised hauler, BFIIUma Linda Disposal, staff requested recommendations on ways to modify the existing services to allow compliance with AB 939, without a significant impact to our CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL. AGENDA ITEM #8j� Solid Waste Franchise Proposal- BFI/Lonna Linda Deposal Agenda Report May 23,1996 The fact that under the existing system, the City cannot regulate our existing haulers or induce them to implement programs poses probably the largest obstacle to the current system. If a new &anclusee were to be selected, either the residents would be required to pay srgmficantly higher rues, or the City would be required to implement the needed dwersron programs. 3 City will now have the ability to regulate commercial rates and collection. 4 Under our present system, haulers have no obhgation to establish any programs to assist the City in dying with State mandates. 5 AB 939 rndemnrfication would probably not be applicable from any of the haulers. 6 If no programs are mthated by a hauler, the City would assume the responsibility and the expense for initialing the necessary programs to come into compliance with diversion mandates Based on these considerations, it is recommended that the City Council authorize staff to begin the development of a fiancluse agreement with BFM oma Linda Disposal FISCAL EWPACT Increased franchise revenue which is indeterminable at this time STAFF RECOMMNDATION That the City Council 1 Authorize staff to initiate the development of a revised franchise with BFULoma Linda Disposal CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT 3 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE Apnl 9, 1996 SUBJECT REQUEST FOR RED CURB 12292 WARBLER AVE Recommendation FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION The City has received a request from Mr David Kenny of 12292 Warbler Ave for the curb in front of his home to be painted red and designated a no parlang area In discussions with Mr Kenny, he has indurated that he has encountered numerous problems related to traffic generated from Terrace frills Junior High School Primarily, they include cars blodang his driveway, damage to sprinklers and a general nuisance due to the location of his property He is requesting the red curb to serve as a "deterrent" to cars stopping in front of his property Staff has indicated that the ability of the City to enforce this type of "deterrent" would probably be minimal due to the frequency of the traffic in front of his property He has indurated that he understands this, but feels the deterrent should help alleviate some of his problems. FISCAL INTACT Nfimmal costs for the repainting of the curb STAFF RECOMMENDATION That the City Council 1 Approve the painting of the curb adjacent to 12292 Warbler Ave red ATTACHMENT Letter from David Kenny CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA IT. ##QP W --- \ i n ex- I Pflilli F� v" z ti ' } r � Y\ v �tr�,�� A zi w� ., ,� zx z ~~ µ a �Y "rzzz. �e „ x N ti: �z, z,�: �"' ;�zYz YY � \L\ .t... }":✓•.. �r• Y. }YY} •�T \ z Y:w ~ Y �, , ,,`},.. n�~~.~ vx Yc`r t..,r,,»w„.,,."YwK^'„Ptr✓R^K�5x W�r},Z .. vµ� .^y^l\Wl 4, qr�at�"\ \w�\.� a.Vrz.ria✓N.� :Y" ^syzf x�aY}£t,�Y`�^ ~�� \AY�..i,Yz�r��µ?�T;I ,r~.r"t.ty',flrx^,\�.".C�a .;��w, Y.z.x"s•. r rr rr•,.•,• r ~r%o \ q #r•ni'r w CRA ITEM ( ) COUNCIL ITEM (X ) AGENDA ITEM MEETING DATE MAY 23, 1996 SUBJECT AGREEMENT - DOCUMENTARY TRANSFER TAX AUDIT FUNDING REQUIRED NO FUNDING REQUIRED XX The City of Grand Terrace receives approximately $9,000 per year (depending on real estate sales activity) for documentary transfer taxes (GTMC Ch 3 04 020) on real estate transfers (GTMC Ch 3 04 020) (Documentary Transfer Act R&T Sec 11911) The tax rate is $0 55/$500 value of interest or property conveyed The City receives one-half of the tax collected The county recorder codes all transactions which will result in the credit to the City for its' portion of the documentary transfer tax Sometimes transfer documents have incorrect name of the city on them or the document may not name a city (i a only the county) or for whatever reason the correct city does not get credit for the transfer tax The county auditor/controller will then capture and summarize the data remit a warrant to the -- City for it's share of the tax This system is susceptible to misallocation to another agency or susceptible to no allocation altogether Staff does not have the resources to audit documentary taxes efficiently due to the time involved and the relatively low volume Therefore, Staff proposes that the City contract with The Hdl Companies to perform monthly audits of real estate transfers Hdl Companies also provides this service for many other cities and would be able to perform tins service efficiently due to the resources available to them There is no cost outlay to the City The Hdl Companies would review the transactions monthly and would only be entitled to a contingency fee of 25% of any revenue recovered STAFF RECOMMENDS THAT COUNCIL 1) Approve contract for audit of documentary transfer taxes 2) Direct Mayor to execute contract with Hdl Companies to perform audit of documentary transfer taxes COUNCIL Ar.ENDA rmm # e_D Revenue Management for Local Government Hinderliter de Llamas & Associates HdL Coren & Cone DOCUMENTARY TRANSFER TAX REVIEWPROGRAM PROFILE ♦ Documentary Transfer Taxes are paid on the sale of property in a City with a ' sales value of $500 or more The tax is $1.10 per $1,000 value, with 50% of the revenue going to the County and 50% going to the City in which the sale occurred (Some cities have adopted their own, higher tax rate) ♦ As with property taxes and sales taxes, HdLCC has found that this tax is also susceptible to mis or non -allocation by the County. In response, an automated program has been developed which compares real estate sales activity data with County data to verify matching transactions, data not found on the County report suggests a missed allocation These are submitted to the County for review and adjustment of the allocation to the correct City. Program commenced July 1995 as expansion of HdL Coren & Cone's Property Tax management services 56 cities, in 11 counties have enrolled to date. Over $350,000 in potential mis-allocations have been submitted with a validation rate of 70+%, varying by County; over $15,000 having been validated in San Bernardino County for seven client cities in the past ten months. Typical findings for cities range from one to two, up to six plus, finds per month. Revenue value derived varies based on real estate turnover and real estate values of each community. Contingency -based fee of 25% of County validated finds No other retainer or up -front fees are required. An agreement form is enclosed for consideration and action Questions? Contact. Lynell Soladay HdL Coren & Cone 909-861-4335 April 1996 19An 11nllo..1/1nfn n....... 1 0-8— nnn I n.__­ n__ n. 1 ......... 1r....... ..... ____ 1340 Valley Vista Drive, Suite 200, Diamond Bar, CA 91765 (909) 8614335 The HdL Companies provide accurate, timely and detailed fiscal information for 186 California agencies Hinderliter, de Llamas and Associates provides sales tax analysis and a variety of general fund revenue auditing services to cities and counties while HdL Coren & Cone provides property and documentary transfer tax monitoring and auditing services to cities. redevelopment agencies. and special distncts. A results -oriented fee structure provides a proactive program for tracking economic goals and ensuring maximum receipt of entitled monies for agencies of all sizes. The two companies successful audit programs recover the one to three percent (and sometimes more) of tax revenues lost each year through allocation errors and have generated over $110 million in new monies for client agencies. Backed by special computer analysis and field investigations, the companies' positive relationship with taxpayers, understanding of tax law, and close coordination with the State Board of Equalization, utility companies and county auditors and assessors assures timely correction and quick recovery of misallocated revenues. Equally important. HdL provides ongoing analytical support that details tax revenues and trends by category, individual tax generator and by specified geographic or project areas. The company uses its data base and expertise to support a proactive and effective approach to short- and long-term fiscal planning, business retention programs, developer negotiations, and economic strategies. With their sales and property tax data bases, all client agencies are provided a flexible, easy to use software program which may be integrated with business hcense, building permit and mapping data. KNOWLEDGEABLE STAFF SUPPORT HdL was founded in 1983 by Robert' Hinderliter who developed California's first computerized sales tax management program and secured the legislation allowing indepen- dent verification of state allocations. Mr Hinderliterpreviously served as City Administrator and Finance Director of the City of Commerce. He was joined in 1987 by Lloyd de Llamas who developed new methodology for identifying and recovering misallocated revenues as well as utilizing the data to enhance economic development. He previously served as City Manager of the Cities of Monterey Park, Lawndale and Woodlake, and was a founding director of the California Redevelopment Agencies Association. Thus Agreement is made and entered into as of the day of , 1996, by and between the CITY OF . a municipal corporation hereinafter called CITY, and HdL Coren & Cone, a California Corporation hereinafter called CONTRACTOR. SERVICES - The CONTRACTOR shall perform the following services Pursuant to the City's authorization, on a monthly basis, Contractor will review Documentary Transfer Tax remittance detail and compare all quahfymg transfers of ownerslup by deed to those for which the City has received payment. 2. Those transfers which are coded to the City and which have not resulted in taxes being remitted to the City will be identified monthly and submitted to the appropriate County agency for review and corrective allocation action. 1 3 When the taxes are remitted to the City as a result of this audit review, they will be separately identified by the County A copy of the County's verification will be forwarded to HdL Coren & Cone so that mvoicing related to the corrections can be submitted to the City for payment. CONSIDERATION Contractor shall be paid a fee of 25 percent of the amount of revenue recovered for Documentary Transfer Tax Revenues The City will pay only for those corrections identified, approved and corrected on the City's behalf by HdL Coren & Cone r NOTICE All notices required by this Agreement shall be given to CITY and CONTRACTOR in wntmg, by personal delivery or first class mail postage prepaid, addressed as follows City of _ Contact: Address CONTRACTOR. HdL COREN & CONE 1340 Valley Vista Drive, Suite 200 Diamond Bar, California 91765 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf. CITY OF Mayor City Clerk CONTRACTOR. HdL COREN & CONE A California Corporation APPROVED AS TO FORM City Attorney K] Community Development Department ..Ar ,.s• .:<.ax ;c. i',,. eta. _�r•."4. c'"`3�' -STAFF REPORT �n CRA ITEM () COUNCIL ITEM () FUNDING REQUIRED MEETING DATE MAY 23, 1996 NO FUNDING REQUIRED X SUBJECT Appeal of Planning Commission Decision Regarding Conditional Use Permit, and Environmental Review for the Sale of Distilled Spirits within 500' of a School RECOMMENDATION Approval Subject to School District Acceptance BACKGROUND/PLANNING COMMISSION RECOMMENDATION The Planning Commission at its meeting of May 2, 1996, denied applicant CUP approval for the sale of distilled spirits at subject property, therefore making applicant not eligible for a Type 21 licensure by the State Department of Alcoholic Beverage Control The applicant appealed the Planning Commission decision to the City Council The proposed subject CUP is in front of the City Council tonight for reconsideration Please refer to revised CUP denial resolution (Attachment A) STAFF REVIEW Staff recommendation was and continues to be one of approval of CUP subject to Colton Joint Unified School District (School District) acceptance or settlement Staff recommendations are based on incorporation of all reviewing agency comments Over the years we have consistently worked closely with the County, subregional and other agencies, as well as the School District Staff feels that the school district is the agency with most expertise on this subject In the event applicant and the School District can agree on conditions or settle in a possible agreement between parties, it would be satisfactory to staff We have tried to negotiate with the School District It seems that for them to make an exception to their "standard" response to these CUPS contiguous to school grounds represents a liability they cannot afford to assume It would open a dangerous precedent for them and not in the best interest of the children Staff recommends to go along with the School District Please note that applicant already has a beer and wine license and it would not be affected by this determination Please refer to staff recommended resolution (Attachment B) RECOMMENDATION The Community Development Department recommends City Council approve proposal subject to School District acceptance by adopting Resolution and Negative Declaration hereby incorporated as Attachment B Attachments A - Planning Commission revised Resolution of Denial B - Community Development Department Staff Resolution of Approval Subject to School District Acceptance and Negative Declaration c \office\wpwin\wpdocs\planning\cc\yasinapl 22795 Barton Road • Grand Terrace, California 92313-5]0J(300A rMM # F E WHEREAS, a properly noticed public hearing was held by the City Council on May 23, 1996, to hear this application, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, HEREBY DENIES CUP-96-02 and E-96-05, BASED ON THE ABOVE FINDINGS PASSED AND ADOPTED by the City Council of the City of Grand Terrace California at a regular meeting held on the 23rd day of May, 1996 by the following vote AYES NOES ABSENT ABSTAIN Mayor of the City of Grand Terrace and of the City Council Thereof ATTEST Brenda Stanfill, City Clerk pp c \office\wpwm\wpdocs\planning\cc\cup29602 per „t r As conditioned the project will not have any significant negative impact on the environment, nor on the health, welfare, and safety of the surrounding residential and commercial area, and local elementary school, or within the City. 2 The proposed rise will not be injunous to any physical property or improvement in the neighborhood or within the City As conditioned below the project should not have a detrimental or injurious effect on any physical property or improvements in the surrounding neighborhood or within the City. It does not involve hazardous materials nor will it create or expose people to potential health hazards. The project is conditioned to meet the requirements of the Department of Alcohol and Beverage Control. 3 The proposed use is consistent with the latest adopted General Plan The current General Plan designates the land use as General Commercial and General Commercial in the Barton Road Specific Plan. BE IT FURTHER RESOLVED, that the proposed project is subject to the following conditions of approval The adjacent school is an elementary curriculum with students who are obviously under the age of 21 Applicant must strictly adhere to state law regarding alcohol sales and prohibiting sale of alcoholic beverages to minors 2 Applicant must comply and support municipal ordinances prohibiting loitering in public places Loitering shall be prohibited on the subject property The outlet shall also prominently post a permanent sign stating, "No trespassing, loitering, consumption or open alcoholic beverage containers are allowed inside the premises, in the parking area or in the public sidewalks adjacent to the premises” 3 The commercial entity shall supply security measures to ensure the safety of customers, employees, vendors and neighbors These will include security lighting which shall illuminate the parking areas of the facility and shall be in operation for all hours of darkness that the facility is open for business Security measures shall also include at least one of the following electronic burglar alarm system, video cameras, door monitors or security guards 4 The outlet shall not maintain or operate video or arcade machines, electronic games of any type and/or com operated amusement devices in order to discourage children from lingering at the site 5 Any plans for food sales, or for establishing a food establishment, shall be reviewed by the Department of Environmental Health Services of San Bernardino County (Please refer to Attachment B for reviewing agency comments) Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby filed on the below referenced project, on the basis that said project will not have a significant effect on the environment. CUP96-02, E96-05, an application for a Condutional Use Permit and Environmental Review of permit to obtain a license to sell alcoholic beverages (License Type 21, Off -Sale General) Arco Gas Station, Ali Yasin Owner and Operator Based on the attached Initial Study, there is no substantial evidence that the project will have a significant impact on the environment Patna Materassi Community Development Director City of Grand Terrace PM he c \. \plannmg\cW5 nd Date 2. 3. xg axk N2 d. The destruction, covering Or mod&mdon of any unique / geologic or physical features. V. e Any substantial haease in wind or water erosion of sons, either on or off site? V/ f. Changes in deposition or erosion of beach sands, or clanges in smmdM deposition or erosion which may modify the channel of a river or streaas or the bed of the ocean or any bay, inlet or Wee? g. Exposure of people or property to geologic hazards such as earttq�, landslides, mudslides, ground fad, at simdar wards? Air. WUL the proposal. ms* in: a. Substandal air emissions w deterioration of ambient air quality's b. The creation. of objectionable % odors? V C. Alteration of air movement, moisture or temperature, or any change in climate, whether / locally or regionally? V Water. WM the proposal result in: a. Substantial changes in currents, or the course or direction of water movements, in either marine / or fresh waters? V 2 YA Maybe b Reduction of the members of any unique, rare or endangered species of plants? C. Introduction of new species of plants into an area of native vegetation, or in a barrier to the nornial Ienisbineat of existing speml _ / d. Substantial reduction in acreage / - of any agric ultural crop? V S Animal Life. Will the proposal result im a. Change in the diversity of species, or numbers of any species of animals (birds, laud animals including reptiles, fish and shellfisk bentbic orbs or insects)? �/ b. Reduction of the members of any unique, rare or endangered / species of animals? V C. Deterioration to existing ft / or wildlife babrtat? V/ 6. Norse. Will the proposal result in: L Increases in existing noise / levels? V b. Exposure of people to severe / noise levels? 7. Light and Glare. Will the proposal / produce substantial new light or glare? 8. Land Use. Will the proposal result in a substantial alteration of the present or planned land use of an area? 4 i 1S L"aiie a -- d. Alterations to present patterns of circulation or movement of people and/or goods? V/ C. Alterations to waterborne, rail or air traffic? f. Increase in traffic bards to motor vehicles, bicyclists or pedestrians? — l-f 14 Public Services. will the proposal have substantial effect upon, or result in a need for new or altered governmental services in any of the following areas: a. Fire protection? V b. Police protection? c Schools? d. Parks or other recreational V/ facilities? 1 e. Maintenance of public facilities, including roads? . f. Other governmental services? g v]�/ ---- 15. Energy. Will the proposal result in: a. Use of substantial amounts of fuel or energy? b. Substantial increase in demand upon existing sources of energy. or require the development of new V sources of energy'► 16. Utilities. Will the proposal result in a need for new systems, or substantial alterations to the following utilities: 6 YA Maybe S2 b. will the proposal result in adverse physical or aesthetic effects to a prehistoric or historic budding, structure or obled? C. Does the proposal have the potential to cause a physical change which would affect unique / ethnic cultural values? d. Will the proposal restrict existing religious or sacred uses / within the potential impact area? V 21. Mandatory Findings of Significance a. Does the project have the potential to degrade the quality of fha envir subsum sally reduce t3te habitat of a ff* or wildlife species, cause a fish of wildlife pop elation to drop below - self -sustaining levels, threaten to eliminate a plant or animal or eliminate important examples of the major periods of California / history or prehistory? b. Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A shod - term impact on the environment is one which occurs in a relatively brief, definitive period of time while long-term impacts will / endure well uito the future.) V C. Does the project have impacts which are individually limited, but cumulatively considerable? (A projece's impact on two or 8 Name of Proponent; Z Address/Phone Number of Proponent 3. Date Study Completed for Posting: 4. Agency Requiring initial Study S Name of Proposal. Location of Proposal. 1_ Ear& VMthaproposalrosaltw— Arco Station Ali Yasin, Owner/Operator 22807 Barton Road Grand Terrace, CA 92313 (909) 424-0275 March 13.19% City of Grand Terrace CUP 96-02/E9645 - Permit to Sell Alcohol 22807 Barton Road. a-Z: Unstablet Earth Conditions, changes in geological substructuim dmuptioas, displacements, substantial changes m topography. destucaou, covering of any unique geokVc or physical features, substantially rare in wand or water erosion of soils, erosion of beach sands or increase exposure of people or property to sets= hazards? No. This proposed ras& will not negatively impact geological substructures/features or, topography. This proposal wilt not alter air flow or people's exposure to seismic herds as this proposal consists of a permit to sell. akohol at this. location. This conditional use will have no negative impact on earth conditions or soiL 2. Au: Will the proposal result m: a-o. Substantial air emissions or deterioration of ambient air quality, creation of objectionable odors, alteration of air movement? No. The proposed are will not significantly affect ambient air quality; nor will it crate objectionable odors or after air flow/movement due to the nature of the proposal. This proposal will not result in any physical alterations. 3. Water Will the proposal result in: a-L Substantial changes of currents, course, water movements, drainage patteans, flood waters, surface waters, ground waters, public water supplies, or exposure of people or property to flood hazards? No. The use will not cause any significant changes u t water supply or water flow. This proposal will not increase exposure of people or property to flood hazards because it does not entail a DISCUSSION OFFNVIRONAiWAL EVALUA770M CUP96.02 & E9"3 therefore felt that the issuance of an off -sale general liquor license (License type 21) would serve the public convenience. Note that this type of license authorizes the sale of beer, wine and distilled spirits. The site is an adequate distance from other licensed Alcoholic Beverage Outlet facilities that possess liquor lkenm& 'Ile site Is more than 700• from another such facility. This exceeds the distance offered by other cities which have adopted ordinances regarding this distance. Neither the city or this particular census tract is a high -crime area, and in fact, has a lower crime rate than that of San Bernardino County. The commercial entity will supply security measures to ensure the safety of customers, employees, vendors and neighbors. These will include security lighting which shall illuminate the parking areas of the facility and shall be In operation for all hours of darkness that the facUlty Is open for business. Security meason shall also include at least one of the following- electronic burglar alarm system, video cameras, door monitors or secunty guards. The outlet shall not maintain or operate video or arcade machines, electronic games of any type and/or coin operated amusement devices In order to discourage children from lingering at the site. Natural Resources. Will the proposal result m. a-b Substantial increase in the rate of use of any natural resources or depletion of any nonrenewable natutalresource: No. This use will not substantially increase the rate of use of any natural resources. This proposal will not contribute to the depletion of any nonrenewable natural resource as it has no physical components to IL 10. Risk. of Upset_ Will the proposal result in: a-b Risk of an explosion, release of hazardous substances or interference with an emergency response plan. No. This proposed use does not involve the release of ba— ous substances; nor does it increase the risk of explosion at the subject site since beverages are sealed and sold at the retail level. No large scale storage of alcohol products is being proposed at this time. In addition, health and fin conditions will be strictly imposed. This project will not have any effect on an emergency response piss. 11 Population. Will the proposal alter the location, distribution, density or growth rate of the human population of an area? No. The proposal will not alter the growth rate, distribution or density of the human population as the subject site is relatively small and there is the city itself is nearly at buddouL 12. Housing. Will the proposal affect existing housing or create a demand for additional housing? No. The proposal does not create or increase the demand for housing in the area, and therefore, it Is not expected to have any effect on existing housing supply or demand. This proposed use will not involve physical alteration to the property and will take place on a previously developed site. 13 Tmnsportation/Circulation. Will the proposal result m: a-E Generation of substantial additional vehicular movement, effect on existing pig facMes, impact on existing systems, alterations to present patterns of cir culatton or movement of people/and or goods and services? DISCUSSION OF ENVIRONMENTAL EVALUATION CUF96-02 & F96-05 No As conditioned, the proposed use will not have a negative impact on existing recreational opportunities as the proposed sale of alcohol will take place on an existing retail site. 20 Cultural Resources Oa. Will the proposal result in the alteration of , or the destruction of, a prehistoric or historic archaeological site? No. The sale of alcohol will occur on an existing commercial site and does not Involve any physical improvements or alterations of any cultural resources, nor does it involve any physical alteration of the site existing site rtselL 21 Mandatory Findings of Significance �) Ca. Does the project have the potential to degrade the quality of the environmental, substantially reduce the habitat of fish or wildlife species, cause fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of Califorma History or prehrstory9 b Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c Does the project have impacts winch are individually limited, but cumulatively considerable? No. As conditioned. the project does not have the potential to degrade the environment or have ong-term cumulative impacts. The proposed use will not affect endangered species, nor their r habitat and will not impact any cultural elements of California history or prehistory. U HC plannmg\environ\e9605 is l VHUL EfflMNA&MAL EVALUA77ON CUP96-02 E96-0J s U AGENDA ITEM - NEW BUSINESS **Modification of City Manager's Benefit Package Proposal Purchase or Lease a city vehicle for the City Manager to facilitate the business of the City throughout the area To facilitate this action I am proposing • Eliminate the current $200 a month car allowance for the City Manager • Approve an appropriation of $225 a month from the City's General Fund and the Redevelopmnet Agency • Purchase through the Sheriffs Department's Purchasing a suitable vehicle *Significant Savings and vehicle service contract available this option This modification is to be implemented as soon as possible or affective June 1, 1996 ** Supporting Documentation - A letter from Councilman Jun Smgley for your review COUNCIL AG€fdiSA 17ElUI # 9-F Recommendation I am proposing under new business for the May 23rd Agenda that we modify Tom's Benefit Package to include a city car for his use To facilitate this, we will • Ehmmate Tom's $200 a month car allowance • Purchase through the Sheriffs Department a Ford Crown Victoria (The Sherff s Dept gets a significant reduction in cost because of volume purchases) t • Along with the purchase will come a 100,000 mile service contract through Ford Motor Corp 0 The purchase will be funded 50% City, 50% redevelopment agency I believe it is time to bring Tom up to the Standard that all other City Managers receive throughout the county The cost amounts to an approx 3% raise for Tom, but of more significance, it allows Tom to represent our city as an equal I think this request is within the realm of prudent budget management and the benefits will far out weight the insignificant additional annual costs Please review the attached Agenda Item and I respectfully request your support at the next council meeting on this issue incAginle , ounc ember CC Mayor Byron Matteson Mayor Pro -Temp Gene Carlstrom Councilman Herman Hilkey Councilman Dan Buchanan ATTACHMENT 1 Agenda Item "Modification of City Manager's Benefit Package"