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1994-29 RESOLUTION NO. 94-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING PARK POLICIES AND FEES WHEREAS, the City has determined a need to establish formal guidelines for the use and management of its parks and facilities; and WHEREAS, the Community Services Department has prepared Rules and Regulations to include policies regarding park hours, use, reservations and exclusive utilization of parks; and WHEREAS, the City has a need to establish a fee structure for the use of facilities when used for the exclusive and reserved benefits of both public and private groups within and outside of the City of Grand Terrace; and WHEREAS, local,(City) youth leagues will be exempted from costs pertaining to field use fees, other than lighting charges and required deposits; and WHEREAS, the fee structure is meant to provide for a cost recovery of expenses directly related to the use of said facilities, not limited to utilities, maintenance, personnel and repairs; and NOW, THEREFORE, it is hereby resolved that the City of Grand Terrace adopt the Park Policies and Fees. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at the meeting held on the 13th day of October, 1994. ATTEST: City Clerk of the City f Mayor of the City of Grand Grand Terrace and of the Terrace and of the City City Council thereof. Council thereof. I BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 13th day of October, 1994 by the following vote: AYES: Councilmembers Hilkey, Singley, and-Auchanan; Mayor Matteson NOES: None ABSENT: Mayor Pro Tem Carlstrom ABSTAIN: None Approved as to form: City Attorney City Clerk CITY OF GRAND TERRACE RECREATION SERVICES DEPARTMENT FACILITIES USE AGREEMENT The CITY OF GRAND TERRACE, herein called "CITY", hereby agrees to allow hereby called "USER", use of the property described below: J upon the following terms and conditions: 1. Description: PICO PARK The premises used hereby consists of the following: Ballfield #1, Ballfield #2, and Ballfield #3. Basketball Court #1 and Basketball Court #2. Concession :Stand. Shelter Picnic Area with tables A, B, C, and D. Unsheltered Picnic Tables E, F, G, H, I, J and K. The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. TERRACE HILLS COMMUNITY PARK The premises used hereby consists of the following: Upper field parallel to the Tot Lot (Area 1), middle field parallel to the softball field (Area 2), lower field parallel to the pool (Area 3), a softball field (Area 4), and concession stand. Two sheltered picnic areas, with tables 1 A, 1 B, 1 C, 1 D, 2A, 213, 2C, and 2D. The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. 2. Use: A. "USER" shall ensure at the end of each day's use that the field premises are left in a neat and orderly condition. B. "USER" shall not use any "CITY" supplies and/or equipment. C. "USER" agrees to comply with all local, State, and Federal regulations as they pertain to the Facility. D. "USER" shall have the use, in common with others, of the restrooms,. tot lot, and parking areas. E. "USER" agrees to comply with all "CITY" Officials (i.e. staff, scorekeeper, umpire, etc.) in regard to the 'CITY" softball leagues (park facilities only). "USER" club will not walk across ballfields during games or field preparation. "USER" shall also stay away from perimeter of City Events/Leagues to ensure "USER" safety and adequate event/league warm-up. F. A. The consumption of alcoholic beverages on public grounds within the City of Grand Terrace is in violation of Municipal Code Section 9.04.030. Said Code states: It is unlawful for any person or persons to consume or possess or attempt to consume or possess any alcoholic beverages while such person or persons are in or upon any City park or other municipally owned, leased, or operated public property, building, or facility. B. No sales of gum or gum related items will be permitted for consumption or sale on public grounds within the City. G. Only authorized "CITY" vehicles may drive off the paved road/parking lot. No vehicles will be allowed to drive on Park pathways and fields. H. Permittee shall not practice or tolerate any discrimination of race, color or creed on public facilities. I. All applications must be made on the official forms provided at least ten (10) working days in advance. Small correlated groups may have a minimum of two (2) days for clearance. J. Reservations may be made up to a maximum of two (2) months in advance. K. City sponsored events have priority over all other usage of the facility. L. Permits will not be issued to anyone under 18 years of age. M. Permittee will be required to have not less than one adult chaperon for each 12 minors present during use of the facilities. N. Only the time stated on application will be granted for usage. All decorating, set-up, event and cleaning times must be stated on the application. Fee for usage will be based on all time(s) stated on the application. O. Groups must adhere to all fire, law enforcement, and municipal codes. P. Religious services are prohibited. Q. Applicant is responsible for the actions and supervision of their guests and employees (coaches, spectators, etc.) 3. Terms: A. This use shall commence on unless terminated as provided in paragraph 5. B. To qualify for the Grand Terrace Resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace, or the responsible person must reside in Grand Terrace. C. Facilities close at 10:00 p.m. No private party may last beyond 10:00 p.m. All guests are required to leave the facility by that time. 4. Equipment and Supplies: A. "USER" may store equipment and supplies within the snack bar and "Youth League Storage Area" to accommodate "USER" at any time during the term of the usage of field(s). All such equipment and supplies shall remain the sole property of "USER" and shall be removed upon termination of this agreement. The "CITY" is not liable for damaged or stolen equipment. B. "USER" may only make modifications with existing premises, and/or facilities when "USER" request in writing and upon the written approval of the "CITY" and must abide by all rules, regulations, and codes stated in the approval letter. 5. Termination: A. "CITY" shall have the option to terminate this agreement if the field premises are destroyed or damaged to the extent that they cannot be repaired within thirty (30) days. "USER" must make such repairs promptly. B. The "CITY" may terminate this agreement at any time if the "CITY" deems any of these conditions have been violated. C. Since "USER" may be using Colton Unified School District property, please read "Agreement for Joint Use." CITY DATE USER DATE CITY OF GRAND TERRACE RECREATION 'SERVICES PARK RESERVATION FEE SCHEDULE FIELD USE LEAGUE NO CHARGE PRIVATE $15/HOUR (2 HOUR MINIMUM) BALLFIELD LIGHTS YOUTH LEAGUES $16/HOUR* ;'(SUMMER, JUNE-SEPTEMBER) $10/HOURS' (WINTER, OCTOBER-MAY) PRIVATE $16/HOUR (SUMMER, JUNE-SEPTEMBER) $10/HOUR (WINTER, OCTOBER-MAY) BARBECUE RESIDENT $5/HOUR NON-RESIDENT $10/HOUR PICNIC TABLE RESIDENT $10/HOUR NON-RESIDENT $15/HOUR PICNIC TABLE W/SHELTER RESIDENT $15/HOUR NON-RESIDENT $20/HOUR BASKETBALL COURT LEAGUE NO CHARGE NON-LEAGUE $15/HOUR BASKETBALL COURT LIGHTS LEAGUE $1/HOUR PRIVATE $11HOUR KEY DEPOSIT $70 (CASHIER CHECK) 25% - 1 ST YEAR, 50% -:2ND YEAR, WITH A 50% CAP APPLICATION FOR USE OF CITY/SCHOOL PROPERTY Date of Application Facility Location Name of Organization Address Name of Applicant Address Phone Nature of Use Date(s) Requested Times) Estimated Attendance Open to Public:Yes No ADMISSION FEE $ DONATION $ COLLECTION $ NO CHARGE S APPLICANT STATEMENT The undersigned hereby affirms that he/she is an authorized representative of the above-named organization and agrees to be responsible for:(1)any damage sustained by the City or School facility or appurtenances thereof,occurring through the occupancy of said facility by said organization; (2)conformance to all the rules and regulations of the City of Grand Terrace Recreation Services Department and Colton Joint Unified School District Board of Education governing the use of school facilities;-and (3) prompt payment of all invoices for services. NOTE: IS THE ORGANIZATION MAKING APPLICATION A RELIGIOUS CREED,CHURCH, OR SECTARIAN DENOMINATION7YES_No_ IS IT IN ANY WAY CONNECTED WITH OR GIVING SUPPORT OR AID TO A RELIGIOUS GROUP, CHURCH, CREED, OR SECTARIAN DENOMINATION7YES NO The undersigned states that,to the best of his/her knowledge, the City/School property for use of which application is hereby made,will not be used for the commission of any act Intended to further any program or movement the purpose of which is to accomplish the overthrow of the Government of the United States by force, violence, or other unlawful means. That the organization on whose behalf he/she is making application for use of City/School property,does not,to the best of his/her knowledge, advocate the overthrow of the Government of the United States or the Sate of California by force,violence, or other unlawful means, and that,to the best of his/her knowledge it is not a communist-action organization or communist-form organization required by law to be registered with the Attorney General of the United States. HOLD HARMLESS AGREEMENT The applicant for use of City facilities and/or Colton Joint Unified School District facilities, agrees to and does hereby indemnify and hold harmless the City of Grand Terrace, Colton School District, Its officers, agents,and employees from every claim or demand and every liability loss, damage, or expenses of any nature whatsoever, which may be incurred by reason of use of such facilities. Applicant further agrees to be liable to said City and/or School District for any and all damages to any park facility,building,equipment and furniture owned or controlled by the City and/or School District, which results from the activity of applicant or Is cause by any participant in said activity. APPLICANT SIGNATURE FACILITY AUTHORIZATION FORM TO WHOM IT MAY CONCERN: This Is to confirm that (Person) with the following organization: has reserved the use of: Facility Time Date Fee Facility Time Date Fee Facility Time Date Fee Facility Time Date Fee Facility Time Date Fee Total THIS IS AN OFFICIAL CITY AUTHORIZED USE OF FACILITIES. IF THERE IS A DISPUTE,THE.SHERIFF'S DEPARTMENT IS TO BE CALLED AT 824-0680. DEPUTY: THE BEARER OF THIS FORM IS THE ONLY INDIVIDUAL AUTHORIZED TO USE THIS FACILITY. PLEASE ORDER ALL OTHERS TO VACATE THE FACILITY AT ONCE. IF YOU HAVE ANY QUESTION, CALL CITY HALL AT 824-6621, RECREATION SERVICES. 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