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01/09/2018 CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AND HOUSING SUCCESSOR AGENCY MINUTES • JANUARY 9, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency and Housing Successor Agency. INVOCATION The Invocation was given by Pastor Steve Daily of Kingdom Life Fellowship. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Doug Wilson. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Doug Wilson Council Member Present _Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Debra Thomas City Clerk Present Richard Adams City Attorney Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Present Director Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS Proclamation for the Week of January 21-27, 2018 as School Choice Week Mayor McNaboe read into the record a Proclamation proclaiming the week of January 21-27, 2018 as School Choice Week. City of Grand Terrace Page 1 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Mayor McNaboe asked for a moment of silence in honor of San Bernardino County Sheriffs Deputy, Larry Falce who passed away on New Year's Eve, December 31, 2017. Mayor McNaboe announced that there was a need to take action on an item that arose after the posting of the agenda. Based on the information it is suggested that the City Council add an item to the agenda regarding property negotiations. Mayor McNaboe asked City Attorney Richard Adams to explain in more detail. City Attorney Richard Adams explained that the item is Real Property Negotiators which is allowed in Closed Session pursuant to Government Code Section 54956.8. The property is located on the north side of Barton Road approximately 248 feet east of Vivienda Avenue, APNs 025-242-10 and 025-242-11. This is a Successor Agency item and in that capacity the legislative body would decide whether to add the item. The Agency negotiator would be G. Harold Duffey the Executive Director of the Successor Agency and the negotiating party would be Shannon Green of Arizona Partners. The Successor Agency could add this item pursuant to Government Code Section 54954.2 (b)(2) with a two-thirds vote of the council. There are two (2) findings which need to be found: (1) Immediate action needs to be taken; and, (2) that this matter came to the attention of the City after the posting of the agenda. Jeffrey McConnell, Grand Terrace pointed out the APNs were incorrectly stated on the record and believes they should begin with 0275. ADD CLOSED SESSION ITEM NO. 14— REAL PROPERTY NEGOTIATORS RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Vice Chair SECONDER: Doug Wilson, Board Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia RobleS, Mayor Pro Tern SECONDER: Doug Wilson, Council Member AYES: Henderson, McNaboe, Robles, Wilson, Hussey 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK City of Grand Terrace Page 2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 3. Receive and File the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee Meeting Minutes RECEIVE AND FILE. 5. Approval of Check Register No. 12312017 in the Amount of$587,941.24 APPROVE CHECK REGISTER NO. 12312017 IN THE AMOUNT $687,941.24 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. 6. Reauthorization of the Collection of the City's Public, Educational and Governmental (PEG) Access Support Fee READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE 8. Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance and Rehabilitation Account (RMRA) RECOMMENDATION: ADOPT RESOLUTION NO. 2018 - APPROVING THE LIST OF PROJECTS TO BE SUBMITTED TO THE CALIFORNIA TRANSPORTATION COMMISSION (CTC) FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDING ITEMS PULLED FROM CONSENT: 2_ Approval of Minutes— Regular Meeting — 12/12/2017 Council Member Doug Wilson asked Staff to correct his comments made at the January 9, 2018 City Council Meeting RESULT: APPROVED MOVER: Doug Wilson, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Wilson_ Hussey, Henderson ABSTAIN: Robles 4, Monthly Financial Report for October-2017 RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING OCTOBER 31, 2017. Council Member Doug Wilson asked how the new reporting will affect the City's monthly overall reporting. City of Grand Terrace Page 3 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Cynthia Fortune, Assistant City Manager stated that when the City submits its Annual Financial Statements the unfunded liabilities needs to be shown on the report. Council Member Wilson asked where will the new revenue come from to cover some of the cash flow estimates. He has concerns regarding revenue shortages listed on the report. Assistant City Manager Fortune explained that Staff will be providing the mid-year budget which will address that the City is on track, will balance the budget or if there are deficits, what the City's alternatives and/or solutions will be. G. Harold Duffey, City Manager explained how the report shows what the City's revenue looks like and is monitored closely. GASB requires the City to have at least two (2) months reserve and the City has at least six (6) months overall revenue available. Mayor Darcy McNaboe asked when does the City receive its property tax revenue. Assistant City Manager Fortune stated it is received in December. Mayor Pro Tern Sylvia Robles believes that receiving the report monthly can be distorting and not useful. She would like to see the report received on a quarterly basis instead. Council Member Kenneth J. Henderson concurred with Mayor Pro Tern Robles. RECEIVE AND FILE. RESULT: CONSENSUS 7. Amend the Professional Services Agreement with Interwest Consulting Group to Include Building Services G. Harold Duffey, City Manager explained that the item was placed on the Consent Calendar inadvertently and Staff would like to provide the report. Sandra Molina, Planning and Development Services Director provided the Power Point presentation for this item. Council Member Doug Wilson asked if utilizing Interwest is a permanent change. Director Molina's intention is to put out an RFP for all building services. City Manager Duffey explained that the City Council approved the position to hire an annuitant part time, however that has not been successful, and the City is still working on recruitment. City of Grand Terrace Page 4 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Council Member Kenneth J. Henderson asked if there is a mechanism in place to determine whether the initial submittal has been deemed complete before the 10-day timeframe is triggered. Director Molina explained the steps for plan checking services. Council Member Bill Hussey asked the City Manager what the City Council can do to fill the vacant position. City Manager Duffey explained that the City is looking for a newly retired building official that does not want to work a lot of hours. The field is hot and that makes it difficult to find building official availability. Jeff McConnell, Grand Terrace asked if the City's current field inspector will no longer be used if the City utilizes Interwest and would Interwest charge for travel time. Mayor McNaboe asked how the Interwest contract wiil compare with the current Willdan contract. Director Molina stated the City's current inspector will continue working for the City, the rates between Interwest and Willdan are comparable, and Interwest will not charge for travel time. APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP TO INCLUDE BUILDING SERVICES, NOT TO EXCEED AN ANNUAL COST OF $90,000 DOLLARS. RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson: Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson C. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace expressed his concern regarding areas of the City that are flooded, and requested barricades be placed so residents don't get stuck. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Kenneth J. Henderson introduced Brian Phelps, his appointee to the Parks & Recreation Advisory Committee. He asked Mr_ Phelps to say a few words about himself and Mr. Phelps took a few minutes to share his experience with recreation activities and the youth involved in those activities. City of Grand Terrace Page 5 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Council Member Bill Hussey Council Member Bill Hussey thanked everyone for coming to the meeting, Happy New Year and hoped the residents had a blessed Christmas. Council Member Hussey thanked City staff for coordinating the Richard Rollins Re- Opening of the playgrounds over the weekend. He also commented on the damage he has seen to the roads throughout the City. Council Member Hussey expressed his condolences on the death of San Bernardino County Sheriffs Deputy Larry Falce and is concerned about inmates being released early. His goal is to continually call for the State Assembly and State Senate to remove the bills that allow early release. Council Member Doug Wilson Council Member Doug Wilson stated beginning January 8, 2018 the City will begin to see construction on the 1-215 Interchange Project. He also stated that the bridge demolition and re-build over the railroad right-of-way is scheduled to be on track with the 1-215 Interchange Project which is anticipated to be complete sometime in the year 2020. Mayor Pro Tern Sylvia Robles Mayor Pro Tem Sylvia Robles explained why she missed the January 9, 2018 City Council meeting therefore wanted to wish everyone a Happy New Year. Mayor Darcy McNaboe Mayor Darcy McNaboe stated on December 20, 2017 she attended the California JPIA monthly meeting_ Stewardship reports from both workers compensation services groups were presented_ York Risk Seances had its annual claims audit completed in August 2017 and for the eighth year in a row, they had findings in the 90th percentile. Carl Warren & Company also received its audit results for the year and its overall score was 98 percent_ Mayor McNaboe found interesting that claims report for the City of Grand Terrace for years 2014-2015 had three (3) liability claims, 2015-2016 had one (1) liability claim and for 2016-2017 the City had no liability claims. The City is doing very well with its Hazard Mitigation Plan and for the year 2018, she would like the City to take its Hazard Mitigation Plan seriously. On January 4, 2018 Mayor McNaboe attended the SBCTA Board meeting and discussed the Council of Governments funding, A table was presented with proposed assessments of each of the member agencies_ The representatives of each agency expressed their desire to consult with their City Councils and get their take on how important the function is and look at the different mechanisms for pay. She asked that this item be brought back on the City Council's January 23, 2018 agenda. Mayor McNaboe stated there has been one (1) meeting with the surrounding cities regarding the National Orange Show (NOS) and events held. She spoke with Mayor Carey Davis of the City of San Bernardino and one (1) of the events at NOS was City of Grand Terrace Page 6 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 marijuana related. He is trying to impress upon NOS that these types of events don't fit with the City and the reputation they are trying to build. He reminded the Mayor that the City of San Bernardino is taking on the perspective NOS is not an entity that is ungoverned. The City's attorney believes most of its events that affect the City of San Bernardino and the surrounding cities is taking its toll. The City does have jurisdiction and the needs to start permitting each of its events and making sure there are various inspections before it continues. Talks are still ongoing, and Mayor Davis has suggested the surrounding city Mayors and City Managers meet again in the next month or so to come up to speed on where things are with NOS and she will be contacting Assemblymember Reyes' office to bring her into the conversation as well. Mayor McNaboe announced Richard Rollins Park Playground has a new enhanced safety surface. It has increased the safety but also the area of play. Mayor McNaboe asked staff to inform the City Council where the City and the Habitat for Humanity Project is and described the steps the City has taken to work with the organization, where they are on constructing the project and the various timeline extensions that have been provided. Mayor McNaboe also asked staff to contact Southern California Edison and report back on the various power outages throughout the City and what the City can do to make sure the residents on the southside of town have a more stable power source. Mayor McNaboe wished everyone a Happy New Year. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 9. Mayor's Appointments to Boards, Commissions, and Committees Debra Thomas, City Clerk gave the presentation for this item. Council Member Kenneth J. Henderson asked the City Clerk to identify those organizations that require the Mayor be the designated representative. City Clerk Thomas stated she needed to review the policy on which organizations the Mayor is required to be the designated representative and would come back with that information_ City of Grand Terrace Page 7 Minutes Grand Terrace City Council and Successor Agencies .January 9, 2018 G. Harold Duffey, City Manager stated staff can bring back the full Committee/Commission list and identify which of those require the Mayor be the designated representative. Mayor Darcy McNaboe stated her understanding is Council will appoint only those Committee/Commission where there is a vacancy left by former Council Member Brian Reinarz. The Committee/Commission alternate, and delegate appointees are as follows: • League of California Division Meeting (Meets Quarterly) c Delegate: Bill Hussey Alternate: Doug Wilson • Colton Joint Unified School District Community Cabinet (Meets Quarterly or As Needed) Delegate: Bill Hussey Alternate: Kenneth J. Henderson • San Bernardino County Solid Waste Task Force (Meets Twice a Year) Delegate: Bill Hussey Alternate: Unassigned • San Bernardino County Gang & Drug Task Force Delegate. Kenneth J_ Henderson Alternate: Bill Hussey MAYOR TO APPOINT REPRESENTATIVES TO THE VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES FOR COUNCIL APPROVAL RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Wilson. Hussey, Henderson 10.Approval of Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18- 19 in the Amount of$2,070,187 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. 1. ADOPT THE SUCCESSOR AGENCY'S RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) 18-19 IN THE AMOUNT OF $2,070,187. 2. ADOPT RESOLUTION NO. 2018-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A RECOGNIZED City of Grand Terrace Page 8 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2019 (ROPS 18-19) AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 11.Approve Contract Amendment for TKE Engineering, Inc. Alan French, Public Works Director gave the presentation for this item and then deferred to the City Attorney to explain the procedure on why it came back to Council. City Attorney Richard Adams, II explained that in the past City Council approved policies and procedures for its meetings. One of those rules is Rule 7.4 and in it is the definition of a lost motion. One of the Council Members was not present at the last meeting and the Council voted 2-2 on the item presented; therefore, the motion was lost. On a lost motion, Rule 7.4 states the item automatically comes back to the next meeting. APPROVE AMENDMENT TO TKE ENGINEERING, INC. PROFESSIONAL SERVICES AGREEMENT TO PROVIDE ON-CALL INSPECTION AND CONSTRUCTION MANAGEMENT SERVICES FOR THE GRAND TERRACE DOG PARK AND A SPEED SURVEY RESULT: APPROVED [3 TO 2] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Henderson NAYS: Wilson, Hussey 12.Extension of ENA Project with CH DEVCO and City Property G. Harold Duffey, City Manager gave the Power Point presentation for this item, APPROVE A NEW EXCLUSIVE NEGOTIATIONS AGREEMENT BETWEEN THE CITY AND CHP DEVCO RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson City of Grand Terrace Page 9 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 13.Extension of ENA Project with CHP DEVCO G. Harold Duffey, City Manager gave the Power Point presentation for this item. THE HOUSING SUCCESSOR AGENCY ENTER INTO A NEW 60-DAY EXCLUSIVE NEGOTIATIONS AGREEMENT WITH CHP DEVCO RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Vice Chair SECONDER: Kenneth J. Henderson, Board Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager introduced the City's new building permit technician, Luis Gardea. Mr. Gardea formerly worked for the City of Vallejo and the City of Riverside. Luis Gardea took a few moments to tell the City Council a little bit about himself. City Manager Duffey shared with City Council the new buddy system staff has in place for new employees. He also presented one of the new Fabulous 40th Anniversary light pole banners that will be placed throughout the City_ All 26 of the banners have been sold and there is also a waitlist, I. RECESS TO CLOSED SESSION CLOSED SESSION SUCCESSOR AGENCY MATTER: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: North side of Barton Road, 248 Feet East of Vivienda Avenue APNs 0275-242-10, 0275-242-11 Successor Agency Negotiator: G_ Harold Duffey, Executive Director Negotiating parties: Shannon Greene, Arizona Partners Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION City o/Grand Terrace Page 10 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 REPORT OUT OF CLOSED SESSION After returning from Closed Session, Richard Adams, It, City Attorney announced a correction to the APN numbers related to the property. They should read APNs 0275- 242-10 and 0275-242-11. Chair McNaboe announced there was no reportable action and that direction was given to Staff- J. ADJOURN Mayor McNaboe adjourned the meeting at 8:04 p.m. in memory of San Bernardino County Sheriffs Deputy, Larry Falce. The Next Regular City Council Meeting will be held on Tuesday, January 23, 2018 at 6:00 p.m. s Mc e, Mayor Debra L. Thomas, City Clerk City of Grand Terrace Page 11