2010-33 RESOLUTION NO. 2010-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO PROVIDE PROJECT ADMINISTRATION AND
MANAGEMENT FOR THE CITY'S ENERGY EFFICIENCY AND
CONSERVATION BLOCK GRANT WITH LYNN MERRILL, CONSULTING
TO MUNICIPAL GOVERNMENTS.
WHEREAS, the City of Grand Terrace recognizes that it is in the interest of the regional,
state, and national economy to stimulate the economy; create and retain jobs; reduce
fossil fuel emissions; and reduce total energy usage and improve energy efficiency within
our jurisdiction; and
WHEREAS, Energy Efficiency and Conservation Block Grant(EECBG) funds are
available through the California Energy Commission's EECBG Program for grants to
eligible local governments for cost-effective energy efficiency projects; and
WHEREAS,the City of Grand Terrace is eligible for EECBG funding under the
California Energy Commission's EECBG Program; and as such, on August 3, 2010 was
awarded a grant in the amount of$69,649.00;
WHEREAS,the City of Grand Terrace desires to retain professional services in order to
provide project administration and management of the various aspects of the grant
program and has solicited proposals for these services from qualified firms in order to
ensure that the grant requirements for competition have been maintained: and,
WHEREAS,the city has received and evaluated proposals from qualified firms to
provide these professional services and hereto desires to award a purchase order for those
services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace as follows:
Section 1. Be it resolved that the City of Grand Terrace does hereby award a
purchase order in the amount of$3,600.00 to Lynn Merrill, Consulting to Municipal
Governments as the most responsive and responsible proposer for the services set forth in
Exhibit A.
ADOPTED this 14th day of September, 2010.
Mayor of e City of Grand Terrace
Attest:
!cam-ofit---
City Clerk of the City of Grand Terrace
I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. 2010-33 was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 141h day of September, 2010,by
the following vote:
AYES: Councilmembo-ts CortUr. and Stanckiewitz; Mayor Pro Tem Garcia and
Mayor Ferre
NOES: None
ABSENT: None
ABSTAIN: None
Brenda Mesa, City Clerk
Approved as to form:
City Attome
Lynn Merrill RECEIVED,
C(DJJSL!j'JJ!q TL) klurucipv Gnk/;_,rr1 me il 1-s AUG 2 5 2010
DEPT OF BUILDING SAFETY
August 24,2010
Richard Shields
Public Works Director
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
Dear Mr. Shields:
In response to your City's Request for Proposal for"Project Administration and Management for the
City's Energy Efficiency and Conservation Block Grant(EECBG),"the following proposal is provided.
SERVICE DESCRIPTION
We propose to assist the City in the following areas:
1. Provide management review and oversight of the grant project,including ensuring compliance
with all requirements contained in Grant agreement. Our firm will serve as the City's project
manager and liaison between the City and the California Energy Commission(CEC)staff to work
through the various issues and concerns,as well as ensuring compliance with the
CEC/Department of Energy(DOE)requirements. We are familiar with the Contract Terms and
Conditions relating to the City of Grand Terrace's contract, and will provide oversight and
managerial support as adjunct staff for the Public Works Department in the implementation of
this grant.
2. Prepare and submit for review to the City's Project Manager required monthly reports, including
Office of Management and Budget(OMB) 1512 Reporting Requirements. Reports shall be
submitted on the schedule set forth by the California Energy Commission. Currently,the CEC is
requiring that each OMB 1512 report be submitted by the 3 d of each month. CEC has developed
an Excel based spreadsheet to streamline this reporting. Our firm will ensure that the OMB 1512
report is completed by the last day of each month,for review by city staff,prior to submission.
CEC staff intends to provide an email link each month for this report, and our firm will complete
this information in a timely manner.
3. Prepare necessary bid documents for the purchase and 'installation of lighting retrofits in City
Hall, City Hall Annex, Child Care Center and Fire Station using the City's standard format for bid
documents. Our firm assisted the city in developing the City's EECBG application, including
quantifying the lighting systems and proposed replacement lighting technology that were eligible
under the-rant. We intend to use the City's standard specification for Public Works bids as a
template for developing the specification and modifying it as necessary for this procurement. We
shall be responsible for coordinating the entire procurement process, including specification
development,bid process,job-walk bid analysis and preparation of any agreements and staff
reports necessary to award these two procurements.
4. Prepare necessary bid documents for the purchase and installation of HVAC systems in City Hall
Annex,Child Care Center and Fire Station using the City's standard format for bid document.
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-2.17-1201 Fax 909-883-6563 Email LCMUPLAlYD@aot.com
Our firm assisted the city in developing the City's EECBG application, including quantifying the
HVAC systems and proposed replacement HVAC systems that were eligible under the grant. We
intend to use the City's standard specification for Public Works bids as a template for developing
the specification and modifying it as necessary for this procurement. We shall be responsible for
coordinating the,entire procurement process, including specification development,bid process,
job-walk,bid analysis and preparation of any agreements and staff reports necessary to award
these two procurements.
5. Review and process Weekly Certified Payrolls for sub-vendors and contractors during the course
of the project for submission to the state. Once a vendor has been selected for each of the
procurements, our firm will review and process Weekly Certified Payrolls for the respective
vendors in order to comply with the requirements contained in the CEC/DOE regulations. Our
fine will work with City staff in order to ensure all records are received and any reports necessary
to support the grant program will be obtained by the vendors.
6. Prepare and submit prevailing wage and Bacon-Davis wage certifications to the California
Energy Commission for review and approval. Our firm has previously assisted the City in the
initial grant application, including preparation of Section K of the grant application as it relates to
preliminary determination of prevailing wages. Our firm will work with the CEC Project
Management staff in completion of all necessary reports in order to ensure that the City's grant is
fully compliant with State prevailing wage requirements as well as Federal Bacon-Davis wage
certifications.
7. Prepare and submit Waste Management Plans for approval by the California Energy Commission
prior to commencing project. The CEC has developed a Waste Management Plan template which
will serve as the starting point for preparation of this Plan. We anticipate that the wastes
generated from this project will include fluorescent tubes replaced during the lighting retrofit,
' various ballasts, various vapor lamps, scrap materials including wiring,lamp housings and other
materials. We will ensure that the Waste Management Plan is both appropriate for the materials
that are generated,that materials generated are processed,recycled or disposed of according to
State and Federal laws and regulations and that adequate documentation is received which
demonstrates compliance with the Waste Management Plan.
8. Other activities necessary to ensure timely and successful completion of the Grant project.
During the course of the retrofit of the lighting system and HVAC, our staff will be available as
needed to resolve issues and concerns which may arise during the course of the retrofits, as well
as resolving issues that may occur between the City and CEC. Because of the new nature of this
grant program, and the necessity to resolve administrative issues that may result from changing
administrative requirements between CEC and DOE,we are anticipating the need to make
corrections in program administrative as they develop.
COMPANY EXPERIENCE
Our firm was established in 2004 to provide technical,managerial and administrative support to cities in
the area of Public Works and Infrastructure programs,with a specific emphasis on environmental and
sustainability programs, including energy conservation, solid waste and recycling, storm water
management and cost and fee assessments. Our firm assisted the City of Rialto in the development of the
City's DOE-Energy Efficiency and Conservation Block Grant application in June 2009, and
subsequently assisted Rialto in the preparation of the Energy Strategy as required by the DOE. This
strategy included the replacement of aging HVAC systems throughout the City's buildings and facilities,
as well as the development of specifications and purchase of a energy management system to allow the
City to control all energy uses from a central station, as well as a review and revision of the City's
building and development codes to identify and remove barriers to energy conservation, while
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-21 7 1201 Fax 909-883-6563 Email LCMUPLAND@aoLcom
simultaneously ensure the incorporation of addition energy conservation features. The City of Rialto
received their final grant approval in July 2010.
In addition,we assisted the City of Grand Terrace in the preparation of the City's Energy Efficiency and
Conservation Block Grant application in January 2010. Our work included identifying and quantifying
lighting retrofits within the City Hall, City Hall Annex, Child Care Center and Fire Station, including
interior and exterior lighting replacements including parking lots. We further identified HVAC
replacements for the Child Care Center, City Hall Annex and Fire Station. Our work included preparation
of the grant application including preparation of the authorizing staff report and resolution for the City
Council,revisions and clarifications subsequently requested by the CEC prior to issuance of a contract,
and acting as the City's liaison to the CEC to review the grant contract and schedules and to review and
provide technical advice to the City's staff. As a result of our efforts,the City was awarded the CEC
Grant on or about August 3,2010.
Because of our previous work with the City of Grand Terrace,we are fully knowledgeable of both the
requirements of the CEC grant program and the lighting and HVAC replacements proposed under the
grant. As such,we will be able to smoothly and quickly step in to assist the city in meeting the
requirements of the Scope of Work under the grant program in a timely manner in order to ensure that all
work is completed by April 12,2011. Additional information regarding our firm, including our client list,
resume of our principal, and project list are attached.
COST
We are proposing to assign Mr. Lynn Men-ill as program manager and principal administrator. Mr.
Men-ill's fully burdened labor rate is$90.00 per hour. We are estimating that the entire project will
require approximately 40 hours. We anticipate that our estimated cost shall be$3,600.00.
We are further proposing monthly invoices,based on actual hours. While we expect that we will be able
.to accomplish this project within the estimated 40 hours submitted,we are assuming in our estimate that
there are no unexpected delays or additional reporting requirements to be established by either the
Department of Energy or the California Energy Commission, other than those currently required as of the
date of this proposal. Further,we are expecting that all documents shall be reviewed in a timely manner
by both City and CEC staff,and that no more than the normal requirements for revision shall be required.
We are also anticipating that all contractors retained by the City shall perform in a timely manner during
the lighting retrofit and HVAC replacements, and that Certified Payrolls shall be submitted with
minimum revisions.
We appreciate the opportunity to submit this proposal, and look forward to providing services to your
City.
Sincerely,
Lynn Merrill
Principal
r
968 West Marshall Boulevard, Sara Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLANDQaol.com
...........
Lynn Mouffl!
iy
EDUCATION:
Masters in Public Policy,Claremont Graduate University,Claremont,California.January 1999.
Course work included: Public Policy Process, Policy Research Methods,Policy Analysis, Policy Design
and Implementation, Quantitative Research Methods,Administrative Law, and Politics of Sustainability.
Bachelor of Science degree,University.of California,Riverside,California.March 1981. Major in
Enviionmental Sciences. Course work included: Land Use Planning;Science of Air Pollution; Solid
Waste Management;Water and Waste Water Management; Instrumentation;and Preparation of
Environmental Impact Reports.
EXPERIENCE:
As Principal of Lynn Merrill, Consulting to Municipal Governments,performed the following projects
.and servicefor the listed companies or jurisdictions:
City of Grand Terrace. December 2008 to present. Provide technical assistance in support of the City's
-solid waste and recycling programs. Represent city at California Integrated Waste Management Board
meetings. Prepare Construction and Demolition waste ordinance for adoption by City Council. Prepared
California Energy Commission EECBG grant application for city, including performing basic energy
component inventory.
City of Rialto. July 2007 to present. Provide technical support to the Public Works Department
including assistance in development of request for proposals, and assessment of field productivity.
Projects include development of Public Works documentation, field assessment for Foothill Boulevard
Relinquishment Study, and project management assistance for citywide facilities security upgrade,
develop and update fee studies for various services provided by the City. Review pavement management
program and provide strategic recommendations. Preparation of EECBG grant and strategy document.
Coordinated Landscape District Ballot process. Update 'various public works fee studies for NPDES,
Utility Cuts and Traffic Engineering processes. Coordinate Development Impact Fee study.
City of Perris. October 2006 to present. Provide contract field services management in support of the
City's Public Works Department. Effort included daily oversight and management of field crews,
coordination of work projects,preparation of budget,preparation and award of Landscape Maintenance
Contract preparation of a Public Works Needs Assessment management and oversight of the City's
street sweeping citation program. Preparation of various request for bid specifications for landscape
maintenance,graffiti abatement and storm drain system maintenance. Coordinate closure of Underground
Storage Tank at City Yard.
City of Loma Linda,California. January 2005 to March 2009. Provide technical assistance and act as
the City's Recycling Coordinator. Analyze existing programs to determine effectiveness, and design and
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Pax 909-883-6563 Email LCMUPLA1VD@aoLcorn
coordinate implementation of new programs to assist the City in achieving compliance with recycling
mandate. Management of procurement of new solid waste and recycling franchise hauler which resulted
in a 15%reduction in refuse rates.
City of Huntington Beach,California.December 2008 to April2009. Conducted review of fleet
operations,including review of vehicle acquisition and maintenance operations. Revised citywide fleet
operation policy.
Water Resources Institute,California State University,San Bernardino,California. September 2007
October 2008. Provide public works technical support to the Alluvial Fan Task Force.
City of San Bernardino,California. March 2006 to May 2008. Various projects include: 1)Prepared
Helen Putnam Award application for the Development Services Department; 2)Livable Communities
Award application for the Development Services Department;3)Conducted review of current contractual
requirements for Landscape Maintenance Districts in order to ensure adequacy, effectiveness and
manageability; 4)Compiled report of surplus property located along the State Route 210 alignment. 5)
Provide infrastructure management support to the City's Economic Development Agency for the
Operation Phoenix project area. 6)Assess the performance of Landscape Maintenance Districts
throughout the city, identify program improvements and assist the city in implementation.
Watson and Associates,Inc.,Seal Beach,CA. May 2006 to January 2007. Provide project
management and coordination for installation of joint city/developer landscape project in the Del Rosa
area of San Bernardino.
City of Poway,California. August to December 2006. Reviewed solid waste franchise document and
joint powers agreement and provide assessment report.
County of San Bernardino,California. May 2005 to June 2006. As subcontractor to R3 Consulting
Group,Inc., assist the County of San Bernardino in expansion other commercial recycling program
efforts in the unincorporated areas of the County.
Morongo Indian Reservation,Cabazon,California. February to March 2006. Prepare Cottonwood
Avenue Drainage System recommendations and presentation.
City of Rancho Cucamonga, California. April to June 2006. Prepared grant application to Department
of Conservation,Division of Recycling for funding in the amount of$183,000 to expand a multi-family
recycling program within the City.
City of Perris,California. June 2005. As Principal under contract with the Public Works Department,
conducted a pavement reconnaissance survey of the entire city as a basis for establishing a five-year
capital improvement program for pavement management. Work included conducting a field investigation
of each street, assessing each street's current condition and identifying a recommended pavement
treatment program, and developing color-coordinated maps for use by the Director of Public Works in a
presentation to the City Council.
City of Ontario,California. November 2004 to November 2005. As Principal under contract, conduct a
review of the efficiency of the commercial refuse collection operation, including identifying potential
software programs to improve efficiency of routing and collection management.
MSW Consultants,Temecula,California. November 2004 to April 2005. Provide staff assistance to
firm for audits of private waste companies operating in Vernon, California and South Gate, California.
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLAND@aol.corn
Scope includes performing detailed spreadsheet analysis of waste generation and collection practices, as
well as field verification of service levels delivered.
City of Commerce,California. January 2005 to April 2006. Under subcontract with Transtech
Engineers,Inc.,provide assistance to the Development Services Department. Specific work includes:
Prepare specifications for various municipal maintenance services, such as Traffic Signal Maintenance,
Tree Trimming and Street Sweeping; prepare specification for reroofing municipal facilities;assist in
analysis of various issues relating to railroad intermodal yard;provide various Public Works policy
analysis as requested.
City of La Habra Heights,California. January 2005 to January 2006. Under subcontract with
Transtech Engineers,Inc., act as City's Public Works Manager responsible for public works projects
within the City. Specific work includes: development of NPDES program;development of a Septic Tank
Monitoring and Inspection Program to comply with Memorandum of Understanding with the Los
Angeles Regional Water Quality Control Board; provide staff support to the City's Public Works
Committee; coordinate the City's street maintenance program. Additional projects include coordination
of FEMA and FHWA Disaster Relief as a result of the January and February storms.
City of San Bernardino,California—Director,Department of Public Services. December 1998 to
November 2004. (Acting Director from December 1998 to April 1999. Permanent appointment in April
1999.) Overall responsibility for the general management of the City's Refuse, Streets and Fleet
Divisions. Duties include planning,budgeting and administration of the Department, including
development of long-range management strategiess for Infrastructure Maintenance of Streets and Fleet
Operations including implementation of Alternative Fuels Programs. Reviews and evaluates legislation
i affecting infrastructure, solid waste and fleet areas and develops appropriate policy recommendations for
the City. Make presentations to the Mayor and City Council on issues impacting the City. Manages
contracts for various services, including preparation of Requests for Proposal,Evaluation processes and
agenda items. Under general administrative direction from the City Administrator,coordinate
Department activities with the Mayor and Common Council offices,as well as other City departments.
Directs activities of a staff of 177 employees with a total Department budget of$22,726,800.
City of San Bernardino,California-Solid Waste Manager,Refuse Division,Department of Public
Services. December 1996 to December 1998. Responsible for the management of all aspects of the
City's Refuse Operation, including automated residential collection, commercial collection, scheduling,
routing, labor relations and customer services. Directly supervise five refuse supervisors, collection staff
of 73 refuse operators and five support personnel. Oversee refuse fleet of 74 collection vehicles.
Responsible for preparation of annual Refuse Budget and various cost and rate analyses, staffing analysis
and long term planning for Refuse operation. Reviewed and made recommendations relating to
legislation affecting recycling and solid waste management.
City of San Bernardino,California -Recycling and Environmental Projects Manager,Department
of Public Services. October 1996 to February 1997. Responsible for the design, development and
implementation of a variety of refuse,recycling and environmental programs in support of various City
activities. Provided management assistance to the Solid Waste Manager in support of budgets and
operations. Supervise staff of four full time and two intems.
City of San Bernardino,California -Recycling Coordinator,City of San Bernardino,Department
of Public Services. August 1994 to October 1996. Responsible for the design,development,
implementation and monitoring of various solid waste and recycling programs in support of the City's
Refuse and Recycling Division. From January 1995 to August 1995, assisted Department Director in the
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLAND®aol.corn
\ management and operation of the Refuse Division during vacancy of the Solid Waste Manager. Provided
back-up management assistance to Solid Waste Manager from August 1995 to December 1996.
County of Tulare-Recycling Coordinator,Public Works Department,Refuse Disposal Division,
Visalia,California. May 1993 to July 1994. Responsible for coordinating and promoting
comprehensive source reduction,recycling and composting programs for unincorporated county areas,
County operated landfills, and within units of County government.
Vice President,Community Resources Group,Management Sciences Applications,Inc.,Upland,
California. July 1986 to December, 1992. Responsible for program development and project
management of all community resource programs within company. Disciplines included source reduction
and recycling, energy conservation,grantsmanship,and historic preservation. Duties include budgeting,
personnel management,project research,technical writing and presentation of findings.
Controller,Management Sciences Applications,Inc.,Upland,California. March 1977 to December,
1992. Responsible for all aspects of corporate contract administration,financial operations and general
administration of company with budget of up to$2.2 million per year. Duties include: contract
negotiation with Federal Government,prime and sub-contractors;administration of Department of
Defense Cost-plus-fixed-fee and fixed price contracts including cost controls and billing,proposal
preparation,negotiation of annual indirect cost audits and award of contract audits conducted by Defense
Contract Audit Agency;supervision of accounting staff. Designed and implemented customized
computer job cost accounting system for company.
PUBLICATIONS
From 1994 to 2008,Mr.Merrill has authorized over 150 magazine articles on a variety of topics for technical
magazines such as Waste Age Magazine,MSW Management Magazine, On-Site Wastewater Treatment Magazine,
Stormwater Magazine,Erosion Control Magazine, Grading and Excavation Contractor Magazine, and Distributed
Energy Magazine. List available upon request.
PRESENTATIONS
University of Wisconsin,Instructor.."Management of Refuse Fleet*Operations,"June 28-30, 1999
Solid Waste Association of North America,2nd Annual Collection Symposium,May 11-15, 1998.
Presentation on"Automating Collection of Green Wastes."
California Resource Recovery Association Meeting,June 17, 1996. Presentation on"Green Materials
Collection Programs."
BioCycle West Coast Conference,March 14, 1995. Presentation on"Co-Collection Breakthroughs".
California Resource Recovery Association Meeting,May 9, 1994. Presentation on"Small Vehicle Self
Haul Material Recovery Program."
r
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLANDQaol.corn
Lynn Merrm
g t 1junii-Cip. Gr e-rrr-zrints
CLIENT LIST
Our clients include:
City of Encinitas
City of Coronado
City of Grand Terrace
City of Huntington Beach
Water Resources Institute, California State University, San Bernardino, California.
City of Rialto,California.
City of Perris, California.
.-City of San Bernardino, California.
City of Loma Linda, California.
Watson and Associates, Inc., Seal Beach,California.
City of Poway, California.
County of San Bernardino, California.
Morougo Indian Reservation, Cabazon, California.
City of Rancho Cucamonga, California.
City of Ontario, California.
MSW Consultants, Temecula, California.
City of Commerce, California.
City of La Habra Heights, California.
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLAND@aoLcom
j w t Lynn Merrill
PROJECT LIST
We provide specialized technical and management support to municipal Public Works Departments. Our
past projects include the following:
PUBLIC WORKS MANAGEMENT AND SUPPORT
• Temporary staffing.
• Management capabilities and needs assessments.
• Forecasting future Public Works facilities and staffing levels.
• Provide public works technical support to the State of California's Alluvial Fan Task Force.
• Assessment of public works field productivity.
• Compiled report of surplus property located along State Route alignment.
• Project management assistance for citywide facilities security upgrade.
• Provide infrastructure management assessment support for neighborhood improvement plan.
• Assist in analysis of various issues relating to railroad intermodal yard.
• Conduct backflow device field inventory.
• Public Works Department safety incentive Program Development.
Assistance in American Public Works Association(APWA)accreditation.
• Development of Public Works Department field and office Standard Operating Procedures.
SOLED WASTE AND RECYCLING MANAGEMENT
• Solid waste and recycling collection franchise procurement services.
• Provide technical assistance in assessing solid waste collection and recycling programs.
• Contract Recycling Coordinator services.
• Analyze existing solid waste collection and recycling programs to determine effectiveness.
• Design and coordinate implementation of new recycling and waste diversion programs to assist in
achieving compliance with recycling mandate.
• Reviewed solid waste franchise document and joint powers agreement and provide assessment
report.
0 Assist in expansion other commercial recycling program efforts.
• Conduct a review of the efficiency of the commercial refuse collection operation, including
identifying potential software programs to improve efficiency of routing and collection
management.
• Provide staff assistance for audits of private waste companies city including preparing-detailed
spreadsheet analysis of waste generation and collection practices, as well as field verification of
service levels delivered.
0 Negotiation with franchise haulers regarding contract revisions.
PREPARE REQUEST FOR BEDS/REQUEST FOR PROPOSALS SPECIFICATIONS
* Identify and develop project standards and scope of work for specifications.
0 Prepare bid documents and forms.
0 Coordinate bid process, including bidder's conferences and job walks.
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLANDCanoLcom
• Bid openings.
• Proposal analysis, including technical and cost reviews.
• Prepare contract documents for legal review by counsel.
�- • Prepare staff reports and other award documents.
• Prepare contract administration and inspection forms.
• Provide contract administration support as needed or requested by client.
• Specifications developed for our clients include:
o Traffic Signal Maintenance
o Tree Trimming
o Street Sweeping
o Solid Waste and Recycling Services Procurement
o Park Master Planning
o Engineering Services for Park Facilities
o Landscape Maintenance Services
LANDSCAPE MAINTENANCE DISTRICT MANAGEMENT
• Contract landscape maintenance district inspection and management services.
• Conducted review of current contractual requirements and costs for Landscape Maintenance
Districts.
• Assess the performance of Landscape Maintenance Districts, identify program improvements and
assist in implementation.
• Prepare request for bid packages for solicitation of landscape maintenance services.
• Manage bid process from issuance of Request for Bid to award of contract.
• Video-inspection and documentation to establish current condition reports.
• Provide project management and coordination for installation of joint city/developer landscape
project.
• Technical and staff support for annexations to Landscape Maintenance Districts.
RATE AND FEE STUDIES
• Prepare fully burdened hourly rate studies for city departments.
• Prepare Public Works Fee Study to establish various fees for:
o Traffic Engineering Studies
o Water Quality Management Plan(WQMP)Reviews
o National Pollution Discharge Elimination System(NPDES)Inspections.
o Street Sweeping
o Utility Street Cuts
FLEET STUDIES
• Prepare fleet vehicle management program including vehicle replacement schedule, and surplus
vehicle disposal recommendations.
• Review vehicle use policies and procedures and prepare recommendations.
FACILITIES MANAGEMENT AND PLANNING
• Building and Project Management including construction oversight of new construction and
renovations.
• Operations assessments and facility maintenance audits.
• Facility condition assessments and preparations of recommendations.
968 West Marshall Dorslevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCMUP.LAND®aol.com
ENERGY MANAGEMENT SERVICES
• Community Energy Conservation Strategies including development of ordinances and revisions
of building codes
• Energy Retrofit Project Management
• Facility Audits
• Preparation of California Energy Commission,Energy Efficiency and Conservation Block Grant
Applications.
• Preparation of Department of Energy,Energy Efficiency and Conservation Block Grant
Application and Strategies.
PAVEMENT MANAGEMENT PLANS
• Review existing Capital Improvement Plans and identify funding sources.
• Conduct field reconnaissance, including videotaping of pavement conditions where desired.
• Prepare detailed inventories of each segment, including dimensions.
• Prepare maps and other graphics for presentation to City Council.
STATE HIGHWAY RELINQUISHMENT STUDIES
• Research and prepare analysis of legal requirements.
• Prepare various reports and correspondence with Legislature for initiation of relinquishment
process.
• Meet with CalTrans to coordinate process and act as local agency liaison.
- • Conduct field reconnaissance of highway,including videotaping of existing conditions.
• Preparation of infrastructure conditions and costs inventory.
• Review relinquishment agreement between CalTrans and city.
STORM WATER AND NPDES COMPLIANCE
• Prepare Drainage System recommendations and presentation.
• Development of NPDES program.
• Development of a Septic Tank Monitoring and Inspection Program.
INTERIM AND TEMPORARY STAFFING
• Contract field services management in support of the City's Public Works Department on interim
basis.
• Provide staff support to the Public Works Committee.
GRANTS AND AWARD APPLICATIONS
• Prepared Helen Putnam Award application.
• Livable Communities Award application.
• Prepared grant application to Department of Conservation,Division of Recycling for funding to
expand multi-family recycling program.
• Preparation of Carl Moyer Air Quality Management Plan Grant for LNG Fueling Infrastructure.
l • Preparation of Energy Efficiency and Conservation Block Grant
968 West Marshall Boulevard, San Bernardino, California, 92405
Telephone 951-217-1201 Fax 909-883-6563 Email LCNIi7PLA1VD®aol.com
FEMA AND FHWA DISASTER MANAGEMENT SUPPORT
r • Coordination of FEMA and FHWA Disaster Relief efforts for local agencies.
• Field damages assessments and reports.
• Coordination with various agencies as needed.
• Disaster Debris Management Assistance.
HEARING OFFICER SERVICES
• Provide parking citation hearing officer services.
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968 West Marshall Boaclevard, San Bernardino, California, 92405
Telephone 951-217-1201 Pax 909-883-6563 Email LCMUPLAND@acol.com