06/11/2019 CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
MINUTES • JUNE 11, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council and City
Council as the Successor Agency to the Community Redevelopment Agency at 6:00
p.m.
INVOCATION
The Invocation was given by Father Thomas Hernandez of St. Andrew Orthodox
Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Jeff Allen.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
A. SPECIAL PRESENTATIONS - NONE
B. CONSENT CALENDAR
RESULT: APPROVED[UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe,Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
2. Approval of Minutes — Regular Meeting — 05/28/2019
APPROVE THE REGULAR MEETING MINUTES OF MAY 28, 2019
3. Attachments to Minutes - 05/28/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
MAY 28, 2019
4. Approval of Minutes — Special Meeting —06/05/2019
APPROVE THE SPECIAL MEETING MINUTES OF JUNE 5, 2019
5. Attachment to Minutes - 06/05/2019— SP
APPROVE THE ATTACHMENTS TO THE SPECIAL MEETING MINUTES OF JUNE 5,
2019
6. Planning Commission, Historical & Cultural Activities Committee, and Parks &
Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
7. Amendment No. 1 to Omnitrans Bus Shelter Agreement to Incorporate New Advertising
Policy
1. APPROVE AMENDMENT NO. 1 TO THE CITY'S BUS SHELTER AGREEMENT
WITH OMNITRANS; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1,
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
C. PUBLIC COMMENT
Nathan Lopez, San Bernardino County Fire District reminded the City Council of the
upcoming San Bernardino County Fire OPS 101 Training to be held on Wednesday,
August 7, 2019 which will provide the City Council with a broader understanding what it
takes to be a firefighter. In addition to that, it gives the District an opportunity to show
the City Officials and leaders the services that are provided.
D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended Community Day at Richard Rollins Park and was
pleased with the turn out. He thanked staff and all of the volunteers in the community.
Council Member Allen also attended the California Joint Powers Insurance Authority's
annual training academy for newly elected council members and mayors. He learned
about how the City is protected and ways that the City can stay better protected, as well
as how to be a better functioning Council.
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
Council Member Bill Hussey
Council Member Bill Hussey attended Community Days and wanted to thank the
volunteers and staff who helped make it possible.
Council Member Hussey announced the Jack's Memorial 5K run scheduled for June 15,
2019 at Cooley Ranch Elementary School beginning at 8:00 a.m. It is a memorial run for
law enforcement and their families to help provide scholarships and assistance to law
enforcement families.
Council Member Robles expressed her condolences to the family of Grand Terrace
Resident, Kent Taylor who recently passed away.
Council Member Sylvia Robles
Council Member Sylvia Robles attended the City's Budget in the Park workshop and
Community Days. She sincerely expressed her appreciation to staff and the volunteers
for striking a homerun with the event.
Council Member Robles expressed her condolences to the family of Grand Terrace
Resident, Kent Taylor who recently passed away.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson attended Community Days and was very happy with the
weather and the time of day the event was put on. He thanked the staff for their time
and the sheriffs department for attending.
Mayor Pro Tem Wilson was saddened to hear about the loss of Grand Terrace
Resident, Kent Taylor and suggested if anyone can reach out to someone who is in a
dark place and provide comfort, please do.
Mayor Darcy McNaboe
Mayor Darcy McNaboe echoed all of the positive statements made by her colleagues
regarding Community Days, however she also wanted to thank all of the sponsors.
On June 5, 2019, Mayor McNaboe attended the Omnitrans Board Meeting and
discussed the following:
Receive and File Summary Information Regarding the March 14, 2019 Board of
Directors Workshop
Receive and File Overview on Access ADA Paratransit Services
Authorized Award of Contract for Maintenance of the Compressed Natural Gas
Fueling Facilities at East Valley and West Valley
Installation of new Chair, Mayor Pro Tem, David Avila for the City of Yucaipa and
Vice-Chair Mayor John Dutrey for the City of Montclair
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
On June 5, 2019, Mayor McNaboe attended the San Bernardino County Transportation
Authority(SBCTA) Board Meeting and discussed the following:
Approved a contract extension with the Executive Director, Raymond Wolfe
Approved the Southern California Regional Rail Authority Preliminary Budget
Request for Fiscal Year 2019/2020
Authorized the Executive Director to execute the Project Specific Maintenance
Agreement for a drainage system between SBCTA and Caltrans
Reviewed the testimony from the August and September 2018 Unmet Transit
Needs Public Hearings and adopted Resolutions for those Unmet Needs
Adopted a Resolution authorizing the allocation of local transportation funds and
state transit agency assistant funds for FY 2019/2020
Received nominating committee recommendations for Board President and Vice-
President. Conducted elections and Mayor Darcy McNaboe was elected
President for a Full Term and Mayor Frank Navarro for the City of Colton was
elected Vice-President
Provided direction regarding member jurisdiction agency participation in the
Right-of-Way Acquisition Incentive Payment Program for the 1-10 Corridor Project
Adopted the County Transportation Authority Fiscal Year 2019/2020 Budget and
Action Plan
Authorized Finalization and Execution of a Sole Source agreement with Trapeze
Software Group, Inc.
Awarded a Construction Contract for the Redlands Passenger Rail Project Rail
Storage & Maintenance Facility to Granite Construction Company
Mayor McNaboe saw an update from Supervisor Dawn Rowe that the Board of
Supervisor's reconsidered the FP-5 Annexation tax increase and decided to allow the
residents and taxpayers the right to vote on the increase. The Board of Supervisors will
look at other ways of funding the costs during that timeframe.
Mayor McNaboe encouraged the City Council to attend the California Joint Powers
Insurance Authority Risk Management Conference scheduled in October 2019.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
8. Continue Deliberations for and Adopt FY2019-20 Proposed Budget Adjustments
Cynthia Fortune, Assistant City Manager and G. Harold Duffey, City Manager gave the
PowerPoint presentation for this item.
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
Council Member Robles would like staff to return back to City Council with a current list
summarizing staffing level.
Mayor Pro Tem Wilson asked if staff knows for a fact that the City will not need some
Rule 20A underground funds to facilitate future projects.
City Manager Duffey explained that staff wanted to show the City Council that it would
need every dollar it has for future projects.
Council Member Allen asked how much the City is allotted for Rule 20A funds.
City Manager Duffey stated approximately $25,000.00 annually.
Assistant City Manager Fortune provided the City Council with an annual estimate of
$15,000.00 for I-Pads to serve as a City Council agenda packet and an approximate
cost of$24,000.00 annually for additional traffic enforcement.
Council Member Allen requested clarification on a software application request in the
budget and asked if the $12,500.00 was one-time fee or annual fee.
Assistant City Manager stated it was an annual fee. The software provides the ability to
track up-to-date information on the City's unfunded accrued liability. The software also
provides the ability to project current cost of living, merit increases, what the actual total
cost is overall plus the cost on pensions and other post-employment benefits. Assistant
City Manager Fortune currently provides the information to City Council as an estimate
only. She must base it on what CalPERS provides, which is information that is two
years old.
Council Member Robles asked staff to show her where the annual $500,000.00 the City
will receive from the bond defeasance is in the budget.
Assistant City Manager explained that the City will receive a $210,000.00 increase for
2019-20 budget for the bond defeasance approximately $107,000.00 is for salaries,
benefits and contracts. She also confirmed that in 2021-22 and 2022-23 the City will see
an increase in funding for additional deputies.
Mayor McNaboe asked when the City receives the full $500,000.00 annually from the
bond defeasance beginning in 2021-22, where is that projected to be spent.
Assistant City Manager stated for expenditures; the following assumptions were used:
a. Cost of Living Adjustments (COLA) are implemented for employees;
b. Merit increases are provided for qualified employees;
c. A 4% increase is provided for Law Enforcement services (approximately
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
$80,000 annually);
d. A 1% increase is provided for professional - contractual services; and
e. A 5% increase for future unfunded accrued liabilities (UAL) (approximately
$20,000);
I. Part of the Child Care Fund's UAL of approximately $65,000 is borne by the
General Fund in FY2020-21. By the following fiscal year (FY2021-22), the full
cost of their UAL of $150,000 will be in the General Fund's expense budget;
and
g. Payment plans for General Fund's liabilities.
Assistant City Manager Fortune also stated that with the additional $500,000.00
revenue, the City is netting a positive $199,000.00.
City Manager Duffey explained that staff wanted to provide the City Council with
information on the existing budget for 2019-20, budget adjustments and a 10-year
projection. Additionally, based on Council's previous request, staff returned to the
Council to discuss a traffic officer, City Council paperless agendas, and the possible use
of Rule 20A funding.
1. CONTINUE DELIBERATIONS ON THE CITY OF GRAND TERRACE PROPOSED
ADJUSTMENTS FOR THE FY2019-20 ANNUAL BUDGET;
2. APPROVE PROPOSED BUDGET ADJUSTMENTS FOR FY2019-20; AND
3. DIRECT STAFF TO PREPARE THE FY2019-20 REVISED BUDGET IN
ACCORDANCE WITH THE APPROVED ITEMS ABOVE AND RETURN TO CITY
COUNCIL FOR ADOPTION ON JUNE 25, 2019.
RESULT: NO ACTION TAKEN
G. NEW BUSINESS
9. Consideration of Resolutions Initiating Proceedings to Levy Annual Assessments for the
FY 2019-2020 for the City of Grand Terrace Landscape & Lighting Assessment District
89-1; Preliminarily Approving the Related Engineer's Report; and Declaring the City
Council's Intention to Levy and Collect Annual Assessments for the City of Grand
Terrace Landscape & Lighting Assessment District 89-1 and Setting and Providing
Notice for the Related Public Hearing
Alan French, Director of Public Works gave the PowerPoint presentation for this item
and presented the Landscaping and Lighting Assessment District No. 89-1 Engineer's
Report to the City Council.
1. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
ACT OF 1972, INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS
FOR THE 2019-2020 FISCAL YEAR FOR THE CITY OF GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND
ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; AND
2. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR THE CITY OF GRAND TERRACE LANDSCAPING
AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND
COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL
YEAR 2019-2020; AND
3. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND
COLLECT ANNUAL ASSESSMENTS FOR THE CITY OF GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 FOR
FISCAL YEAR 2019-2020, AND SETTING AND PROVIDING NOTICE OF A
PUBLIC HEARING CONCERNING SUCH ANNUAL ASSESSMENT ON
TUESDAY, JULY 9, 2019, AT 6:00 P.M., IN THE CITY COUNCIL CHAMBERS
LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Doug Wilson, Sylvia Robles, Bill Hussey, Jeff Allen
ABSENT: Darcy McNaboe
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager provided the City Council with a video clip from the
City's 2019 Community Days. He also reminded the City Council and residents of Grand
Terrace of the following Music & Movies in the Park with music beginning at 7:00 p.m.
and movies to begin at 8:00 p.m.:
Marley & Me,June 15, 2019 at Richard Rollins Park
The Sandlot, June 29, 2019 at Veterans Freedom Park
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019
City Manager Duffey also wanted to remind everyone of the upcoming Community
Workshop to Bring Back the Terrace Hills Middle School Pool to be held Saturday, June
22, 2019 at 10:00 a.m. located at 22579 De Berry Street.
J. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 7:35 p.m.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b): One Potential Case
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:14 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced that there was no reportable action.
K. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council in memory of Grand
Terrace Resident and former Calton Joint Unified School District Board Trustee, Kent
Taylor. The Next Regular City Council Meeting will be held on Tuesday, June 25, 2019
at 6:00 p.m.
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Darcy McNaboe; ayor Debra L. Thomas, City Clerk
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