2012-55 RESOLUTION NO. 2012-55
A RESOLUTION OF THE CITY OF GRAND TERRACE APPROVING
THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 provides for and authorizes, except
as specifically therein exempted, the destruction of certain City records, documents,
instruments, books, or papers after same are no longer required, with the written consent of
the City Attorney and approval of the City Council; and
WHEREAS, City Staff has determined that the following described records in the
Finance Department are no longer required:
63 CLOSED BUSINESS LICENSES
77 PAYROLL TIMESHEETS FY79-80
156 PAYROLL JOURNALS FY 94
225 ACCOUNTS PAYABLE FY 2000-2001 F-MCI
MISC. FINANCE FILE CHILD CARE STATEMENTS & MISC BUDGET
230 PREP
232 FY 2002-2003 PURCHASE ORDER POSTINGS
237 ACCOUNTS PAYABLES 2001-2002 P-SCE
240 COMPUTER CHECKS 8/200-5/2002 &W-9S
241 ACCOUNTS PAYABLES 2003-2004 JULY-OCTOBER 9
242 ACCOUNTS PAYABLES 2003-2004 OCTOBER 23- DECEMBER
243 ACCOUNTS PAYABLES 2003 -2004 JANUARY-MARCH
244 ACCOUNTS PAYABLES 2003 -2004 APRIL-MAY
245 ACCOUNTS PAYABLES 2003-2004 JUNE
250' ACCOUNTS PAYABLES 2005-2006 JULY 2005-SEPTEMBER 2005
251' ACCOUNTS PAYABLES 2005-2006 OCTOBER 2005-DECEMBER 2005
252' ACCOUNTS PAYABLES 2005-2006 JANUARY 2006-MARCH 2O06
253" ACCOUNTS PAYABLES 2005-2006 APRIL 2006-JUNE 2006
254' ACCOUNTS PAYABLES 2005-2006 JUNE 30,2006
255 CASH RECEIPTS-2005
256 ACCOUNTS PAYABLES 2004-2005 JULY-SEPTEMBER 2004
257 ACCOUNTS PAYABLES 2004-2005 OCTOBER-NOVEMBER 2004
258 ACCOUNTS PAYABLES 2004-2005 DECEMBER-FEBRUARY 2005
259 ACCOUNTS PAYABLES 2004-2005 MARCH-APRIL 14,2005
260 ACCOUNTS PAYABLES 2004-2005 APRIL 28-JUNE 2005
ACCOUNTS PAYABLES 2004-2005 YEAR END 2005/2001-2006 TRAVEL I
261 EXPENSE REPORTS
262 CASH RECEIPTS-JANUARY 2006-JUNE 2006
A FY 03-05 TOW AND ACCIDENT REPORTS
B FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
C FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
D FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
MISC: FY 02003-2004 PURCHASE ORDERS AND CHANGE ORDERS,
far 6/30/99 TRUSTEE STATEMENTS& DATA TIX DISMISSED/CONTESTED
F 94-2001
G SEWER PAYMENTS 95,96,97,98,99,01 &TRUSTEE STATEMENTS 99
H TRUSTEE STATEMENTS 92, 93, 94, 96, 98, 99,2000 ,2003
TRUSTEE STATEMENTS 97,98, 2001-2003 &ADP SUMMARY
I REPORTS 2002: EMPLOYEE LEDGER 99, 2000, 2005
WHEREAS, the City Attorney has given his written consent to the destruction
thereof;
NOW THEREFORE, THE CITY OF GRAND TERRACE DOES RESOLVE,
DETERMINE, FIND AND ORDER AS FOLLOWS:
Approval is hereby granted to City Staff, to destroy the records described
herein above.
PASSED APPROVED AND ADOPTED this 23rd day of October, 2012 by the following
vote:
AYES: Councilmembers MCNaboe, Sandoval and Hays; Mayor Pro Tem Garcia
and Mayor Stanckiewitz
lliIw NOES: None
ABSENT: None
ABSTAIN: None
Walt Stancklewitz, Mayor
ATTEST:
I '
Tracey R. arti ez, City Irk
As City Attorney of the City of Grand Terrace, I hereby consent to the destruction of the City
records described in the above resolution.
City Attorney
h. Richard L. Adams II, City Attorney