Loading...
HomeMy WebLinkAbout01/23/2018 CITY OF GRAND TERRACE -i;pMta'fEl{1m, CITY COUNCIL AGENDA • JANUARY 23, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.cityofgrandterrace.org <http://www.citvofqrandterrace.orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe ❑ _❑ _❑ Mayor Pro Tern Sylvia Robles ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Kenneth J. Henderson ❑ ❑ ❑ A. SPECIAL PRESENTATIONS Proclamation - Proclaiming the Month of January 2018 as National Mentoring Month Proclamation - Proclaiming the Month of January 2018 as Earned Income Tax Credit Awareness Month Certificate of Recognition - 501 st Legion - Southern California Garrison City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 23, 2018 Certificate of Participation — Light Up Grand Terrace Volunteers B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes — Regular Meeting — 01/09/2018 DEPARTMENT: CITY CLERK 3. City Department Monthly Activity Report (November 2017) RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 4. Monthly Financial Report for November-2017 RECOMMENDATION: Receive and file the Monthly Financial Report for the period ending November 30, 2017. DEPARTMENT: CITY MANAGER C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles City of Grand Terrace Page 2 Agenda Grand Terrace City Council January 23, 2018 Mayor Darcy McNaboe E. PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 5. Zoning Code Amendment 17-03 and Zone Change 17-01 RECOMMENDATION: 1) Conduct the public hearing; and 2) Waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AN ADDENDUM TO THE CERTIFIED FINAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN AND ADOPTING ZONING CODE AMENDMENT NO. 17-03, REVISING TITLE 18 OF THE MUNICIPAL CODE BY ADDING CHAPTER 18.56 TO ESTABLISH THE AGRICULTURAL-2 (AG-2) OVERLAY DISTRICT, AND ZONE CHANGE 17-01, REVISING THE OFFICIAL ZONING MAP TO APPLY THE AG-2 OVERLAY TO CERTAIN PROPERTIES DEPARTMENT: PLANNING & DEVELOPMENT SERVICES F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 6. Approval of a Contractor Agreement Amendment Between The City of Grand Terrace and Clean Street for Street Sweeping Services RECOMMENDATION: City of Grand Terrace Page 3 Agenda Grand Terrace City Council January 23, 2018 1. Approve Contractor Agreement Amendment Between the City of Grand Terrace and Clean Street 2. Authorize the City Manager to Execute the Amendment DEPARTMENT: PUBLIC WORKS 7. Award of Piggyback Contract for Sidewalk Repair Services RECOMMENDATION: 1. Award a piggyback Contractor Agreement to Precision Concrete Cutting for Sidewalk Inventory and Repair Services in the amount of $29,106 (Includes a 5% contingency and 5% soft cost) 2. Adopt a Resolution Approving Expenditure of Bond Proceeds 3. Authorize City Manager to execute the Contract and any necessary Change Orders within the allocated budget. DEPARTMENT: PUBLIC WORKS 8. Approval of Final Parcel Map No. 19384 RECOMMENDATION: 1) Approve Final Parcel Map No. 19384; 2) Approve the Subdivision Improvement Agreement ("Streets and Storm Drain Agreement") and bonds as the improvement security upon receipt of the bond documents from the applicant. 3) Authorize the Mayor to sign the Parcel Map Mylar's; and 4) Direct staff to forward the Mylar's to the San Bernardino County Recorder's office for recordation. 5) Authorize the City Engineer to accept the public improvements upon completion of construction. DEPARTMENT: PUBLIC WORKS 9. Events to Celebrate the City of Grand Terrace's Fabulous 40Th Anniversary RECOMMENDATION: Support the Implementation of Programs for the City's Fabulous 40th Anniversary and; Establish a 40th Anniversary Dinner Committee; and Each Council Member Shall Appoint One Citizen or Business Owner to the Committee DEPARTMENT: CITY MANAGER 10.San Bernardino Council of Government (SBCOG) Funding Request and Different Distribution Methods for Member Agencies RECOMMENDATION: Discuss and Provide Feedback for Agency representative to Share with SBCOG City of Grand Terrace Page 4 Agenda Grand Terrace City Council January 23, 2018 Membership on the Funding of an Additional SBCOG Staff Position DEPARTMENT: CITY MANAGER 11.Award of Contracts for On-Call Construction Management Services for City Projects RECOMMENDATION: Award Professional Services Agreement for On-Call Public Works Construction Management Services to Albert A. Webb Associates, Interwest Consulting Group and TKE Engineering, Inc. DEPARTMENT: PUBLIC WORKS H. CITY MANAGER COMMUNICATIONS I. CLOSED SESSION - NONE J. ADJOURN The Next Regular City Council Meeting will be held on February 13, 2018 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. City of Grand Terrace Page 5 This page left intentionally blank. IF-, B.2 CITY OF GRAND TERRACE -ispMta'fEl{1m, CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AND HOUSING SUCCESSOR AGENCY MINUTES • JANUARY 9, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency and Housing Successor Agency. L) c INVOCATION c The Invocation was given by Pastor Steve Daily of Kingdom Life Fellowship. ci PLEDGE OF ALLEGIANCE a 0 The Pledge of Allegiance was led by Council Member Doug Wilson. 00 Attendee Name Title Status Arrived N Darcy McNaboe Mayor Present r- CU Sylvia Robles Mayor Pro Tem Present 4— Doug Wilson Council Member Present Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Debra Thomas City Clerk Present Richard Adams City Attorney Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Present N Director Cynthia A. Fortune Assistant City Mana er i Present A. SPECIAL PRESENTATIONS Proclamation for the Week of January 21-27, 2018 as School Choice Week Mayor McNaboe read into the record a Proclamation proclaiming the week of January 21-27, 2018 as School Choice Week. City of Grand Terrace Page 1 Packet Pg. 6 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Mayor McNaboe asked for a moment of silence in honor of San Bernardino County Sheriff's Deputy, Larry Falce who passed away on New Year's Eve, December 31, 2017. Mayor McNaboe announced that there was a need to take action on an item that arose after the posting of the agenda. Based on the information it is suggested that the City Council add an item to the agenda regarding property negotiations. Mayor McNaboe asked City Attorney Richard Adams to explain in more detail. City Attorney Richard Adams explained that the item is Real Property Negotiators which is allowed in Closed Session pursuant to Government Code Section 54956.8. The property is located on the north side of Barton Road approximately 248 feet east of Vivienda Avenue, APNs 025-242-10 and 025-242-11. This is a Successor Agency item and in that capacity the legislative body would decide whether to add the item. The CU Agency negotiator would be G. Harold Duffey the Executive Director of the Successor L) Agency and the negotiating party would be Shannon Green of Arizona Partners. The y Successor Agency could add this item pursuant to Government Code Section 54954.2 0 (b)(2) with a two-thirds vote of the council. There are two (2) findings which need to be L) found: (1) Immediate action needs to be taken; and, (2) that this matter came to the attention of the City after the posting of the agenda. o 0 is Jeffrey McConnell, Grand Terrace pointed out the APNs were incorrectly stated on the co record and believes they should begin with 0275. N ADD CLOSED SESSION ITEM NO. 14 — REAL PROPERTY NEGOTIATORS RESULT: APPROVED [UNANIMOUS] o MOVER: Sylvia Robles, Vice Chair r SECONDER: Doug Wilson, Board Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson ai c r a m Q B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Doug Wilson, Council Member AYES: Henderson, McNaboe, Robles, Wilson, Hussey 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK City of Grand Terrace Page 2 Packet Pg. 7 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 3. Receive and File the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee Meeting Minutes RECEIVE AND FILE. 5. Approval of Check Register No. 12312017 in the Amount of $587,941 .24 APPROVE CHECK REGISTER NO. 12312017 IN THE AMOUNT $587,941.24 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. 6. Reauthorization of the Collection of the City's Public, Educational and Governmental (PEG) Access Support Fee Cl READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE CU L) 8. Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance y and Rehabilitation Account (RMRA) o U RECOMMENDATION: ADOPT RESOLUTION NO. 2018 -_ APPROVING THE LIST OF PROJECTS TO BE a SUBMITTED TO THE CALIFORNIA TRANSPORTATION COMMISSION (CTC) FOR 0 is ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDING 0 N C C 7 ITEMS PULLED FROM CONSENT: c a� r 2. Approval of Minutes — Regular Meeting — 12/12/2017 Council Member Doug Wilson asked Staff to correct his comments made at the January 9, 2018 City Council Meeting r a a� RESULT: APPROVED Q MOVER: Doug Wilson, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Wilson, Hussey, Henderson ABSTAIN: Robles 4. Monthly Financial Report for October-2017 RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING OCTOBER 31, 2017. Council Member Doug Wilson asked how the new reporting will affect the City's monthly overall reporting. City of Grand Terrace Page 3 Packet Pg. 8 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Cynthia Fortune, Assistant City Manager stated that when the City submits its Annual Financial Statements the unfunded liabilities needs to be shown on the report. Council Member Wilson asked where will the new revenue come from to cover some of the cash flow estimates. He has concerns regarding revenue shortages listed on the report. Assistant City Manager Fortune explained that Staff will be providing the mid-year budget which will address that the City is on track, will balance the budget or if there are deficits, what the City's alternatives and/or solutions will be. G. Harold Duffey, City Manager explained how the report shows what the City's revenue looks like and is monitored closely. GASB requires the City to have at least two (2) months reserve and the City has at least six (6) months overall revenue available. CU U Mayor Darcy McNaboe asked when does the City receives it property tax revenue. y c 0 Assistant City Manager Fortune stated it is received in December. L) Mayor Pro Tem Sylvia Robles believes that receiving the report monthly can be o distorting and not useful. She would like to see the report received on a quarterly basis instead. co 0 N Council Member Kenneth J. Henderson concurred with Mayor Pro Tern Robles. C RECEIVE AND FILE. 4- 0 RESULT: CONSENSUS aNi r 0 c 7. Amend the Professional Services Agreement with Interwest Consulting Group to Include Building Services c G. Harold Duffey, City Manager explained that the item was placed on the Consent a Calendar inadvertently and Staff would like to provide the report. Q Sandra Molina, Planning and Development Services Director provided the Power Point presentation for this item. Council Member Doug Wilson asked if utilizing Interwest is a permanent change. Director Molina's intention is to put out an RFP for all building services. City Manager Duffey explained that the City Council approved the position to hire an annuitant part time, however that has not been successful, and the City is still working on recruitment. City of Grand Terrace Page 4 Packet Pg. 9 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Council Member Kenneth J. Henderson asked if there is a mechanism in place to determine whether the initial submittal has been deemed complete before the 10-day timeframe is triggered. Director Molina explained the steps for plan checking services. Council Member Bill Hussey asked the City Manager what the City Council can do to fill the vacant position. City Manager Duffey explained that the City is looking for a newly retired building official that does not want to work a lot of hours. The field is hot and that makes it difficult to find building official availability. M Jeff McConnell, Grand Terrace asked if the City's current field inspector will no longer CU be used if the City utilizes Interwest and would Interwest charge for travel time. c a Mayor McNaboe asked how the Interwest contract will compare with the current Willdan o contract. L) Director Molina stated the City's current inspector will continue working for the City, the o rates between Interwest and Willdan are comparable, and Interwest will not charge for travel time. 00 0 APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT N WITH INTERWEST CONSULTING GROUP TO INCLUDE BUILDING SERVICES, NOT TO EXCEED AN ANNUAL COST OF $90,000 DOLLARS. 0 RESULT: APPROVED [UNANIMOUS] r MOVER: Doug Wilson, Council Member SECONDER: Kenneth J. Henderson, Council Member E AYES: McNaboe, Robles, Wilson, Hussey, Henderson c r a m Q C. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace expressed his concern regarding areas of the City that are flooded, and requested barricades be placed so residents don't get stuck. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Kenneth J. Henderson introduced Brian Phelps, his appointee to the Parks & Recreation Advisory Committee. He asked Mr. Phelps to say a few words about himself and Mr. Phelps took a few minutes to share his experience with recreation activities and the youth involved in those activities. City of Grand Terrace Page 5 Packet Pg. 10 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 Council Member Bill Hussey Council Member Bill Hussey thanked everyone for coming to the meeting, Happy New Year and hoped the residents had a blessed Christmas. Council Member Hussey thanked City staff for coordinating the Richard Rollins Re- Opening of the playgrounds over the weekend. He also commented on the damage he has seen to the roads throughout the City. Council Member Hussey expressed his condolences on the death of San Bernardino County Sheriff's Deputy Larry Falce and is concerned about inmates being released early. His goal is to continually call for the State Assembly and State Senate to remove the bills that allow early release. Council Member Doug Wilson °' CU Council Member Doug Wilson stated beginning January 8, 2018 the City will begin to see construction on the 1-215 Interchange Project. He also stated that the bridge y demolition and re-build over the railroad right-of-way is scheduled to be on track with 0 the 1-215 Interchange Project which is anticipated to be complete sometime in year -- 2020. a Mayor Pro Tern Sylvia Robles Mayor Pro Tern Sylvia Robles explained why she missed the January 9, 2018 City CO 10 Council meeting therefore wanted to wish everyone a Happy New Year. N C Mayor Darcy McNaboe r- Mayor Darcy McNaboe stated on December 20, 2017 she attended the California JPIA c monthly meeting. Stewardship reports from both workers compensation services group were presented. York Risk Services had its annual claims audit completed in August 2017 and for the eighth year in a row, they had findings in the 90th percentile. Carl Warren & Company also received its audit results for the year and its overall score was 98 percent. Mayor McNaboe found interesting that claims report for the City of Grand Terrace for years 2014-2015 had three (3) liability claims, 2015-2016 had one (1) liability claim and for 2016-2017 the City had no liability claims. The City is doing very well with its Hazard Mitigation Plan and for the year 2018, she would like the City to take N its Hazard Mitigation Plan seriously. c On January 4, 2018 Mayor McNaboe attended the SBCTA Board meeting and discussed the Council of Governments funding. A table was presented with proposed assessments of each of the member agencies. The representatives of each agency expressed their desire to consult with their City Councils and get their take on how important the function is and look at the different mechanisms for pay. She asked that this item be brought back on the City Council's January 23, 2018 agenda. Mayor McNaboe stated there has been one (1) meeting with the surrounding cities regarding the National Orange Show (NOS) and events held. She spoke with Mayor Carey Davis of the City of San Bernardino and one (1) of the events at NOS was City of Grand Terrace Page 6 Packet Pg. 11 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 marijuana related. He is trying to impress upon NOS that these types of events don't fit with the City and the reputation they are trying to build. He reminded the Mayor that the City of San Bernardino is taking on the perspective NOS is not an entity that is ungoverned. The City's attorney believes most of its events that affect the City of San Bernardino and the surrounding cities is taking its toll. The City does have jurisdiction and the needs to start permitting each of its events and making sure there are various inspections before it continues. Talks are still ongoing, and Mayor Davis has suggested the surrounding city Mayors and City Managers meet again in the next month or so to come up to speed on where things are with NOS and she will be contacting Assemblymember Reyes' office to bring her into the conversation as well. Mayor McNaboe announced Richard Rollins Park Playground has a new enhanced safety surface. It has increased the safety but also the area of play. aD CU Mayor McNaboe asked staff to inform the City Council where the City and the Habitat for Humanity Project is and described the steps the City has taken to work with the y organization, where they are on constructing the project and the various timeline o extensions that have been provided. L) Mayor McNaboe also asked staff to contact Southern California Edison and report back o on the various power outages throughout the City and what the City can do to make sure the residents on the southside of town have a more stable power source. co 0 N Mayor McNaboe wished everyone a Happy New Year. C 4- 0 E. PUBLIC HEARINGS - NONE a� c F. UNFINISHED BUSINESS - NONE r a a� Q G. NEW BUSINESS c 9. Mayor's Appointments to Boards, Commissions, and Committees Debra Thomas, City Clerk gave the presentation for this item. Council Member Kenneth J. Henderson asked the City Clerk to identify those organizations that require the Mayor be the designated representative. City Clerk Thomas stated she needed to review the policy on which organizations the Mayor is required to be the designated representative and would come back with that information. City of Grand Terrace Page 7 Packet Pg. 12 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 G. Harold Duffey, City Manager stated staff can bring back the full Committee/Commission list and identify which of those require the Mayor be the designated representative. Mayor Darcy McNaboe stated her understanding is Council will appoint only those Committee/Commission where there is a vacancy left by former Council Member Brian Reinarz. The Committee/Commission alternate, and delegate appointees are as follows: • League of California Division Meeting (Meets Quarterly) o Delegate: Bill Hussey o Alternate: Doug Wilson aD CU • Colton Joint Unified School District Community Cabinet (Meets Quarterly or As Needed) y o Delegate: Bill Hussey o o Alternate: Kenneth J. Henderson L) • San Bernardino County Solid Waste Task Force (Meets Twice a Year) o o Delegate: Bill Hussey o Alternate: Unassigned � 0 N C C • San Bernardino County Gang & Drug Task ForceCU o Delegate: Kenneth J. Henderson o o Alternate: Bill Hussey a MAYOR TO APPOINT REPRESENTATIVES TO THE VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES FOR COUNCIL APPROVAL c RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Kenneth J. Henderson, Council Member Q AYES: McNaboe, Robles, Wilson, Hussey, Henderson 10.Approval of Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18- 19 in the Amount of$2,070,187 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. 1. ADOPT THE SUCCESSOR AGENCY'S RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) 18-19 IN THE AMOUNT OF $2,070,187. 2. ADOPT RESOLUTION NO. 2018-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A RECOGNIZED City of Grand Terrace Page 8 Packet Pg. 13 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2019 (ROPS 18-19) AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson 11.Approve Contract Amendment for TKE Engineering, Inc. Alan French, Public Works Director gave the presentation for this item and then deferred to the City Attorney to explain the procedure on why it came back to Council. City Attorney Richard Adams, II explained that in the past City Council approved CU policies and procedures for its meetings. One of those rules is Rule 7.4 and in it is the definition of a lost motion. One of the Council Members was not present at the last y meeting and the Council voted 2-2 on the item presented; therefore, the motion was o lost. On a lost motion, Rule 7.4 states the item automatically comes back to the next meeting. a APPROVE AMENDMENT TO TKE ENGINEERING, INC. PROFESSIONAL SERVICES o AGREEMENT TO PROVIDE ON-CALL INSPECTION AND CONSTRUCTION CO MANAGEMENT SERVICES FOR THE GRAND TERRACE DOG PARK AND A o SPEED SURVEY N C RESULT: APPROVED [3 TO 2] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member r AYES: McNaboe, Robles, Henderson ' c NAYS: Wilson, Hussey E ai 12.Extension of ENA Project with CHP DEVCO and City Property r a G. Harold Duffey, City Manager gave the Power Point presentation for this item. APPROVE A NEW EXCLUSIVE NEGOTIATIONS AGREEMENT BETWEEN THE a CITY AND CHP DEVCO c RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson City of Grand Terrace Page g Packet Pg. 14 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 13.Extension of ENA Project with CHP DEVCO G. Harold Duffey, City Manager gave the Power Point presentation for this item. THE HOUSING SUCCESSOR AGENCY ENTER INTO A NEW 60-DAY EXCLUSIVE NEGOTIATIONS AGREEMENT WITH CHP DEVCO RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Vice Chair SECONDER: Kenneth J. Henderson, Board Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson Cl fC C H. CITY MANAGER COMMUNICATIONS U G. Harold Duffey, City Manager introduced the City's new building permit technician, Luis Gardea. Mr. Gardea formerly worked for the City of Vallejo and the City of Riverside. ° U Luis Gardea took a few moments to tell the City Council a little bit about himself. a 0 0 City Manager Duffey shared with City Council the new buddy system staff has in place co for new employees. N C He also presented one of the new Fabulous 40th Anniversary light pole banners that will be placed throughout the City. All 26 of the banners have been sold and there is also a 4- waitlist. ° a� r I. RECESS TO CLOSED SESSION CLOSED SESSION r a SUCCESSOR AGENCY MATTER: Q 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: North side of Barton Road, 248 Feet East of Vivienda Avenue APNs 0275-242-10, 0275-242-11 Successor Agency Negotiator: G. Harold Duffey, Executive Director Negotiating parties: Shannon Greene, Arizona Partners Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION City of Grand Terrace Page 10 Packet Pg. 15 B.2 Minutes Grand Terrace City Council and Successor Agencies January 9, 2018 REPORT OUT OF CLOSED SESSION After returning from Closed Session, Richard Adams, II, City Attorney announced a correction to the APN numbers related to the property. They should read APNs 0275- 242-10 and 0275-242-11. Chair McNaboe announced there was no reportable action and that direction was given to Staff. J. ADJOURN i Mayor McNaboe adjourned the meeting at 8:04 p.m. in memory of San Bernardino County Sheriff's Deputy, Larry Falce. The Next Regular City Council Meeting will be CU held on Tuesday, January 23, 2018 at 6:00 p.m. L) c a c 0 U d 0 0 is Darcy McNaboe, Mayor Debra L. Thomas, City Clerk co N C C CU 7 4- 0 N d r 3 C O V C R r Q d v c. Q N d 3 C City of Grand Terrace Page 11 Packet Pg. 16 This page left intentionally blank. IF-, B.3 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 Council Item TITLE: City Department Monthly Activity Report (November 2017) PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council's Goals 1. Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure the City stays on target and reaches its overall goal. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This is the fourth Monthly report received by the Council. It includes November data for each department, with two (2) departments including December data, in the City. Beginning with the February 20, 2018 agenda, the monthly report will consolidate all December data, along with data for January 2018. The number of projects and activities reported do not reflect everything staff is doing. But rather highlight things they work on in the past month, which may be of interest to City Council and the public. This report will be updated monthly and posted to the City website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary Packet Pg. 17 B.3 status. The Finance Department will continue to produce individual monthly financial reports, separate from the Department monthly reports. ATTACHMENTS: • Monthly Departmental Report - Nov. 2017 (PDF) APPROVALS: G. Harold Duffey Completed 01/17/2018 5:38 PM Finance Completed 01/17/2018 5:40 PM City Attorney Completed 01/17/2018 5:46 PM City Manager Completed 01/17/2018 5:50 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 18 B.3.a ° ° a O '' O GRAND TERR CE ° E ° ° 0 U ti r O N MONTHLY REPORT O November 2017 E r- a 0 , O r c m E u R r r Q PRESENTED BY THE CITY MANAGER'S OFFICE Packet Pg. 19 4 w o. CD m R W W N O 03 Attachment: Monthly Departmental Report- Nov. 2017 (City Department Monthly Activity Report) B.3.a Organizational Chart.............................................................................. 1 CityClerk............................................................................................... 2 Committee/Commissions .............................................................. 7 CityManager ......................................................................................... 9 O SeniorCenter ............................................................................. 13 Senior Bus Program ................................................................... 14 '> a Communications......................................................................... 19 21 Planning and Development.................................................................. 22 0 Code Enforcement...................................................................... 36 E WeekendCode........................................................................... 38 0 Parking/Graffiti ....................................................................... 39-40 ti r Animal Control ............................................................................ 41 N N O PublicWorks........................................................................................ 42 Z r- O Maintenance ............................................................................... 44 SeeClickFix................................................................................ 45 E Park Maintenance....................................................................... 60 0 Sheriff's Contract ................................................................................. 66 2, San Bernardino County Fire................................................................. 69 E a i Packet Pg. 21 4 w o. CD m R W W N N 03 Attachment: Monthly Departmental Report- Nov. 2017 (City Department Monthly Activity Report) B.3.a CITY MANAGER Organization Chart O City Manager Q- m Z Q City Clerk Development Public Works Finance Public Safety c O c a� Land Use Planning E Agenda Processing Engineering Accounting Fire District _ Q. d C r F Elections Planning �? Commission NPDES Budgeting & Law Enforcement r Purchasing c N O Records Z Management Building&Safety Storm Drain Payroll 0 Maintenance 0. FPPC Filings Code Enforcement7 E Facilities Treasurycoo Maintenance Q. Enforcement z Public Records Program c O Parks Maintenance r c m E z c� Senior Bus a Program Page 11 Packet Pg. 23 This page left intentionally blank. IF-, B.3.a City of Grand Terrace o City Clerk's Department O Q m r v Q t c O c a� E City Clerk 0 • Agenda Processing • Elections N O Z • Records Management L O rL • FPPC Filings • Public Records 0 21 O 2 a Page 2 Packet Pg. 24 B.3.a DATE: January 12, 2018 TO: G. Harold Duffey, City Manager City Manager's Office FROM: Debra Thomas, City Clerk a a� o: SUBJECT: NOVEMBER 2017 CITY CLERK MONTHLY REPORT 21 Q This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk's Department. o The City Clerk's Office is staffed with two (2) positions that include the City Clerk and its Office Specialist. The primary responsibilities for this department are Council Support L Services, Records Management, Administrative Processing, Board Administration and a Election Services. Each of these functions require a collaborative effort between the o department staff to ensure that all components within the process are completed from r origin to file. As the official records keeper for all City documents it is imperative that this process be accurate to ensure the preservation of our history. o N O AGENDAS/POSTINGS Z r L O The City Clerk is responsible for preparing the agendas and postings for all City Council Regular and Special Meetings, as well as for the Oversight Board (OB), Housing Authority and Successor Agency to the Community Redevelopment Agency. E r The total number of agendas processed for the current month of November is two (2) a spending 25 hours preparing agenda packets together with delivery and producing 599 0 pages. 21 r � . - • ff - • O • Regular Special OB Totals Meeting Meeting Meeting E 2 0 0 2 2 0 0 2 Q - • - • - 2 1 0 3 • • • - 2 0 0 2 • - • - 1 1 1 3 Total - 9 2 1 12 Page 3 Packet Pg. 25 B.3.a RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk's responsibility to ensure those Resolutions are executed, certified and published, when appropriate. Additionally, the City Clerk is responsible for ensuring all City Council Ordinances presented to Council have been certified and made available for review by the public. Q The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. r Z The total number of Resolutions and Ordinances processed for the current month of a November are three (3) Resolutions and zero (0) Ordinances for a grand total of three 2 (3) processed for signature and certification. o a E RESOLUTIONS AND r ORDINANCES , PROCESSED L RESOLUTION Q ORDINANCES EM U 4 EL 1 5 • 3 0 3 • M 3 M 3 6 N • • 3 0 3 Z ff IT, • - • - 4 0 4 r 41 `00- Total Processed17 4 21 (D a E r L RECOGNITION ACTIVITY 0 21 Its purpose is to recognize individuals, groups and events of significance to the Grand r Terrace community by the issuance of Certificates, Recognition, Acknowledgment and c Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures r of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if r r presentation will be held at another venue. a In the month of November 2017, two (2) Certificates of Recognition were issued. Page 14 Packet Pg. 26 B.3.a RecognitionCertificate of Acknowledgment Certificate of 1 0 44 2 2 49 Commendation Wr 2 1 1 —7EVID 4 a In a� Memoriam 1 1 4 0 0 6 Adjournments U 21 Total - - • 2 3 49 3 2 59 0 CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file. U For the current month of November, Council approved seven (7) agreements and three o (3) originals of each agreement were sent to the contractor for signature. All were N returned to the City signed and circulated for signature in-house, and are now on file 0 z with the City Clerk's department. 0 a m 2 • 2 • 5 • 6 0 21 • 8 0 • 23 RECORDS REQUESTS The City Clerk's office received seven (7) Requests for Copies of Public Records for the a month of November 2017, with three (3) additional requests carried over for completion from the previous month. Seven (7) requests were completed within the Government Code Section 6253(c)'s requirement of ten (10) calendar days. The total number of pages provided in response to those requests were 13 pages with one (1) letter to Requestor advising there were no records responsive to the request. Page 15 Packet Pg. 27 B.3.a RECORDSQ ReceivedRequests Carried Over Completed Completed #of Letter to from Within 10 D, Previous •n Provided • • • Month ® 7 4 5 3 10 3 16 0 9 7 199 5 • 5 2 4 1 95 0 • • 9 1 7 0 22 1 Q- • 7 3 7 0 13 1 _q 44 10 32 11 339 10 Q 21 z CUSTOMER SERVICE - TELEPHONE CALLS o a The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating and responding to internal E department requests, external agency cooperation and legislative bodies. a a� 0 For the month of November, the City Clerk's office responded to two hundred and eighty-nine (289) telephone calls. Most of these telephone calls are residents who prefer to explain the reason for their call to a representative and have the representative r ensure they are connected to the appropriate department rather than use the phone N tree. Additionally, these calls also include in-house customer service assistance to City o staff. Z 0 a m N/A • E N/A • - 133 a • 289 o ff • - • - 268 21_ 0 Total690 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace a and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. Page 16 Packet Pg. 28 B.3.a #Hours/Sept #Hours/Oct #Hours/Nov Total Committee1 2 2 5 CommitteeEmails with - • - .5 0 0 .5 Written Correspondence with .5 .5 .5 1 .5 TelephoneCommittee Members Committee 1 .5 .75 3.25 Members o Teleph• - Calls with Vendors CL .25 .5 .25 1 Country Fair Emails with Vendors — Country Fair 1 .25 MM 0 0 .25 City Birthday Party 3 3 a TOTAL • 3.5 4.5 6.5 14.5 >, O COMMITTEES/COMMISSIONS E t The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters a and ensuring that all information is current and up-to-date for each. Listed below are the o number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: ti r COMMITTEES/COMMISSIONS N iff OF • OF O Z Emergency • . - 5 2 a Committee Historical 8 0 0Committee f° Oversight Board 7 0 Planning Commission 5 0 0 a RecreationParks & 5 0 2 0 Z' O r c m E R r r Q Page 7 Packet Pg. 29 B.3.a CITY CLERK CURRENT PROJECTS: Electronic Document Management System In July 2017, the City Clerk's office sent out an RFP for an Electronic Document Management System and in that same month received three (3) proposals. 0 o: Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to the City Council for approval and the contract was awarded to Complete Paperless Solutions who will install Laserfiche ;, Avante Electronic Content Management System. 0 a A conference call was coordinated with Onsite Computing and Complete Paperless Solutions on September 28, 2017 to discuss the implementation of the software and when the migration can begin. Begin date for implementation will be scheduled some time in October 2017. U_ After some analysis of the City's server, and due to its age, it was determined that the server will need to be upgraded by no later than 2018- N 2019. 0 z r On November 9, 2017, Onsite Computing will be upgrading the City's 0 server, at no cost, to a virtual server so that Laserfiche can stand alone. W This will ensure the program will not slow down any of the City's other systems. Additionally, we are in the process of purchasing a separate license for Microsoft, due to the changeover to Microsoft Office 365, to run Q the Laserfiche program. We anticipate installation of the program to begin o around November 15, 2017 which will take approximately 3-5 days. We will 21 begin scheduling training after the Thanksgiving holiday and expect to be o fully operational by the second week in December 2017. r 0 In December, we will be working with Complete Paperless Solutions to create the City's file repository (records identified from the City's Retention Schedule) and training will begin once the repository has been completed. a Page 18 Packet Pg. 30 This page left intentionally blank. IF-, B.3.a Department Monthly Report City Manager's Office FY2017-18 0 a Z Q z c 0 c a� Q. a� r CityManager's Office CD • City Manager's Office Z • Human Resources 0 • Senior Center 0 0 a L Page 9 Packet Pg. 31 B.3.a Department Monthly Report City Manager's Office FY2017-18 DATE: January 16, 2018 TO: G. Harold Duffey, City Manager City Manager's Office 0 FROM: Cynthia Fortuna, Assistant City Manager U SUBJECT: July— December Monthly Services Report a 21 0 This monthly report is presented to the City Manager to keep the City Manager and the Policy Makers informed of the activities within the City Manager's Office and programs administered by the office to meet service demands. The tasks and projects identified - within the monthly report represent programs administered by the City Manager's o Office. The projects identified in this report do not represent the City Manager's Office's larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City r Manager's Office administration of the following activities: N 0 z • Human Resources • Senior Center a • Finance (currently ACM is Acting Finance Director) • IT and Communications E OUR MISSION o 21 To preserve and protect our community and its exceptional quality of life through thoughtful c planning, within the constraints of a fiscally responsible government. r c as OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and Q recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page 1 10 Packet Pg. 32 B.3.a Department Monthly Report City Manager's Office FY2017-18 HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. c a as Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an a atmosphere that fosters camaraderie,fellowships, challenges, and safety. c Increase 0 2 Participation in City and community activities while seeking knowledge, enthusiasm and an improved quality of life for ourselves, co-workers and the community. E Respect c Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. v Communicate o N In a candid and fair manner with the diverse workforce from whom our City derives its >; strength. Z 0 Q. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, increasing company visibility in the employment marketplace, identifying the best and most cost-effective recruitment sources, and conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. c 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment z by: maintaining compliance with employment laws and government regulations, c providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of. effective leadership and career development of employees, employment law and government regulation, and litigation E avoidance. 5. Retaining our valued employees by: assuring effective leadership qualities in our .2 managers; providing competitive wages and benefits; furnishing technical, interpersonal and career development training and coaching; conducting exit interviews and supplying relevant feedback to management; and enhancing two-way communication between employees and management. Page 111 Packet Pg. 33 B.3.a Department Monthly Report City Manager's Office FY2017-18 TABLE 1 Recruitment Activit Jul- Aug_ Se ct- Nov- Dec- 2017 2017 17 2017 2017 Recruitments Initiated 3 1 0 3 1 0 Recruitments in Progress 4 4 4 1 1 0 0. as Recruitments Pending4 1 1 1 1 0 Applications Received/Processed 38 85 32 34 20 0 New Hires Processed 1 1 1 1 0 1 a c O TABLE 2 Personnel Chan e Activit Jul- Aug- Sept- Oct- No escri tion 2017 2017 2017 2017 201 �- a� c New Hire Transactions 1 1 1 0 1 1 r Other Change Transactions 37 7 0 0 0 0 CD MW N O TABLE 3 Z Em to ee Job Performance Activit c Jul- Aug- Sept- Oct- Nov- Dec- 2017 2017 2017 2017 2017 2017 Evaluations Processed 4 1 1 0 0 0 E a as c TABLE 4 z Benefits Activit c Jul- Aug- Sept- Oct- escri tion AMELU 2017 2017 2017 c d Employee Changes/Inquiries 40 6 10 20 1 ADP Change Transactions 35 10 22 20 2 52 a *July data is high number due to the end of City provided child care services and transfer of Child Care employees to Family Service Association(FSA). **September data is high due to the benefits open enrollment period(setup and processing). ***October changes are due to October being the benefit enrollment period. Page 112 Packet Pg. 34 B.3.a Department Monthly Report City Manager's Office FY2017-18 SENIOR CENTER Mission: To provide recreational, educational and social activities for the seniors in the community and to 0 0. enrich our seniors lives through friendship, activities, education and nourishment. Core Values: Seniors are recognized as a valuable asset. a Seniors have the opportunity to contribute and expand their talents and knowledge. 0 Seniors strengthen our community and benefit personally by their involvement. as E Seniors have access to a full spectrum of services, including social, emotional, educational and recreational opportunities appropriate to their unique needs and interests. c r Seniors are treated respectfully and with dignity. t� Senior of all economic circumstances are served. N 0 z TABLE 1 Senior Center Activities ° a ov- Dec- as escri do 2017 c Nutrition Program(# of meals) - - 493 571 553 482 Exercise Classes 12 13 12 4 10 11 Q as Karaoke Singing 2 2 3 2 2 4 c Arts and Crafts Classes 3 5 4 10 7 7 c Trips to Walmart/Stater Bros & 2 3 2 9 6 6 �° Ross r c Special Events/Trips* 7 4 2 7 7 6 ° *Special trips include the movies, lunch at various restaurants, lunch trips to San Manuel Casino, a Redlands Bowl concerts, Grand Terrace city tours, etc. TABLE 2 Page 113 Packet Pg. 35 B.3.a Department Monthly Report City Manager's Office FY2017-18 Senior Center Blue Mountain Silver Liner # of Passe n ers Aug- Sept- Oct- Nov- Dec- escriptio VMV7 2017 2017 2017 2017 2017 Within City Limits (Senior 49 38 30 17 24 20 Center, Stater Brothers, Library) 0 Outside City Limits (Walmart, 41 6 16 36 16 23 99cent store, Ross) Z Special Events/Trips 0 26 20 30 33 25 a Redlands Bowl o c as E TABLE 3 # of Rides a Jul- Aug- Sept- Oct- Nov- Dec- r Descri tion 2017 2017 2017 2017 2017 2017 t� FWithinCity Limits (Senior 95 72 53 33 45 37 r Center, Stater Brothers, Library) CD Outside City Limits (Walmart, 62 11 31 69 30 45 0 0 z 99cent store, Ross) Special Events/Trips 0 52 10 77 51 49 0. as Redlands Bowl as E 0. as c z r c 0 r c m E z c� a Page 14 Packet Pg. 36 B.3.a Department Monthly Report City Manager's Office FY2017-18 Rides Within City Limits O a • o c m E Rides Outside City Limits Q U ti r O N O Z Special Events/Trips 0 ■ Jul-17 0 0 0 Aug-17 r c ■ Sep-17 _ E ■ Oct-17 U . tv r L 5% r Q Page 115 Packet Pg. 37 B.3.a Department Monthly Report City Manager's Office FY2017-18 FINANCE Mission: To efficiently and effectively manage the City's finances,preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, c 0. and accurate financial reporting. Values: Transparency (Accessibility of Information): a The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant and timely financial information to the public. 0 Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The E financial services provided will be honest,fair, and unbiased. a as Quality (Commitment to Excellence): r The Finance Department will deliver financial services expeditiously and provide t� valuable support services to other departments and the community. CD T N Teamwork(Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the z0 role and contribution each person makes, and provide assistance as necessary to achieve the City's 2030 Mission, Vision and Goals. Q. as CORE SERVICES a The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City's fiscal resources to enable and enhance the c delivery of City services and projects. z c 0 1. Disbursements — to facilitate timely and accurate payments of the City's financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. E 2. Financial Reporting—to provide accurate and meaningful reporting on the City's financial condition through the City's monthly and annual financial reports. .2 3. Purchasing—to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management—to bill and collect revenue while providing cost- effective financing, investments and cash collection of the City's resources to enhance the City's financial condition. Page 116 Packet Pg. 38 B.3.a Department Monthly Report City Manager's Office FY2017-18 TABLE 1 Financial Activit mI F1 Jul- Aug- Sept- Oct- Nov- Dec- escription 2017 2017 2017 AL 2017A 2017�I 2017 Invoices Processed 161 110 111 93 231 115 O 0. Checks Issued 109 93 83 69 152 81 Purchase Orders Established 16 37 13 10 19 16 Revenue Receipts Recorded 39 90 19 86 26 61 '- a c O FINANCIAL ACTIVITY ■Jul-17 ■Aug-17 ❑Sep-17 ■Oct-17 ■Nov-17 ■Dec-17 E to N � m N N Q V T N N O Z o G, O a"' m I oo y co 0o m u C n E none 1 0 INVOICES CHECKS ISStiED P.O.S ESTABLISHED REVENUE RECEIPTS r_ PROCESSED RECORDED O r C d E t t,1 cC a FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report(revenues less expenditures). Page 117 Packet Pg. 39 B.3.a Department Monthly Report City Manager's Office FY2017-18 Quarterly: 1. Business License Report; and 2. Treasurer's Report(current cash flow and fund balance); and 3. 1"Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: c 0. 1. Audited Annual Financial Reports for the following: a. City—all Funds; b. Measure I—Fund 20; c. Air Quality Management District (AQMD)—Fund 15; and a d. Housing Authority- Fund 52. c O c a� E Q. CD a� c r t� ti T N O Z O d r C N E O N G t r C O r C d E t t,1 cC a Page 18 Packet Pg. 40 B.3.a Department Monthly Report City Manager's Office FY2017-18 COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. o Q. as Core Services: >, Plan, organize and disseminate timely and accurate information and promote a awareness of City operations, services, programs, projects, events, and issues to the 21 community. 0 a c m Promote and provide positive and proactive media relations for the City. Disseminate E news materials in a timely manner. a a� 0 Initiate and write press releases, public service announcements, articles and websites r for media distribution. ti r O Maintain and improve the City's website for distributing mass media information under various situations. 0 z Table 1 m 2017 City CommunicationsData: f° c m E Channel 3: Jul Aug •p Oct Nov Dec City Council Meeting Replays 0 2 34 36 34 35 0 Activities/Items Added to Slideshow 3 5 3 2 2 0 1 * Note: Equipment Non-functional in July&August c 0 Facebook Jul Aug Sep Octc m Posts 20 16 21 27 29 13 E No Total Reach Data 12889 18793 34472 12693 7111 Q No Total Engagement Data 969 1313 2926 1748 1204 Page Followers 1240 1264 1283 1300 1350 1368 New Page Followers 29 24 19 17 50 18 Page 119 Packet Pg. 41 B.3.a Department Monthly Report City Manager's Office FY2017-18 Eblast Jul Aug •p Oct Number of E-newsletters Distributed 13 4 3 5 4 6 Number of E-newsletters Opened 1424 531 322 658 477 726 Number of Subscribers 505 504 508 507 520 524 Change in Subscribers -6 -1 4 -1 13 4 0 Twitter Jul Aug Sep a m Octi Z Tweets 17 9 11 16 8 10 a Impressions 5,310 3,227 3,016 3614 3691 3808 0 2 Followers 126 132 137 143 145 146 c W E New Followers 6 5 4 6 2 1 ° Jul Sep a as Octi r Video Uploads 5 2 3 4 2 2 t? Video Views 113 45 97 63 67 66 r 0 Subscribers 53 53 53 54 54 54 N New Subscribers 0 0 0 1 0 0 0 0 z 1 o► 1 ° Q. Full Page Ad, Inside Back Cover 1 1 1 0 0 0 W 1/4-Page Ad 0 0 0 1 1 0 c 0 E ° Featured Front Page Article & Image) 0 0 0 7t7 0 c Articles 0 0 2 0 1/4-Page Ad 0 1 0 0 c im 1 r - m Advertisement of City Events 0 0 0 0 1 0 E Burrtec Newsletter ° 1 a Bi-MonthlyNewsletter 0 1 0 0 0 0 Page 20 Packet Pg. 42 B.3.a Department Monthly Report City Manager's Office FY2017-18 of 5 Most Popular City Facebook Pages in San Bernardino County By % N 1 Twentynine Palms 18.25% 2 Apple Valley 17.21% 3) Grand Terrace 11.00% O 4 Yucca Valley 10.65% 0 5) Ontario 8.78% * Reach refers to the number of unique people to have seen a post's content. Z ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or a Shares. Z. *** Impressions refers to the number of times a tweet has been seen. O c a� E Q. CD a� c r t� ti T N O Z O d r C N E O N G t r C O r C d E t t,1 cC a Page 21 Packet Pg. 43 This page left intentionally blank. IF-, B.3.a City of Grand Terrace o Public Works Department O Q m r Z v Q 2, t c O c a� E Planning & Development U • Land Use Planning 0 N • Planning Commission rL • Building & Safety • Code Enforcement E • Enforcement Program 0 21 O a Page 22 Packet Pg. 44 B.3.a DATE: January 16, 2017 TO: G. Harold Duffey, City Manager City Manager's Office FROM: Sandra Molina, Planning and Development Services Director 0 a� SUBJECT: NOVEMBER AND DECEMBER 2017 PLANNING AND DEVELOPMENT W SERVICES MONTHLY REPORT U a 21 This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, and Code Enforcement. E OUR MISSION o To preserve and protect our community and its exceptional quality of life through thoughtful v planning, within the constraints of a fiscally responsible government. r� r O N OUR VISION 0 z Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy a an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. c as PLANNING DIVISION Planning and Building and Safety Core Services 21 ➢ Permit New Businesses c ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections a The Planning Division is budgeted for one full time Director and one full time Assistant Planner. Both positions are filled and together constitute a minimum of 320 monthly service hours. Page 123 Packet Pg. 45 B.3.a Activity Summary for Planning Planning Counter Requests for Information: 95 Planning Phone Calls Received: 78 Planning E-mails Received/Answered: 172 Application Summary The Planning Division received 18 new applications in November and December, 3 0 a were carried over from the previous month, and action was taken on 17 of them. Minor W applications such as a new business, a patio cover, or small room additions are handled r as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with a noticing, and those projects that are either new development or exceed the Director's 2 administrative authority are handled as Major Permits and are reviewed by the Planning o Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. E r L • • • y Q •• • Number Received Carried Over Completed Under Review >, AL A U Major-ommmq 2 1 0 3 Administrative 1 1 Land Use 8 1 9 0 N Home 0 > Occupation Awn z Sign 3 0 3 0 z Special Ever 0 0 0 DAB 1 0 1 0 (D Total 17 4 c (D E r L Applications Received & Carried Over 0 21 r ■Major 0 ■Administrative Land Use d Home Occupation E ■Sign V ■Special Event � ■DAB Q Page 124 Packet Pg. 46 B.3.a Permits Issued Type of permits Applications Received Year to Date Jul. Aug. Sept. Oct. Nov. Dec. Total Administrative 10 6 17 5 4 4 46 >+ Home Occupation 20 2 9 5 3 3 0 22 Q _ 1 Special Events 2 � - 0 4 1 0 0 1 6 0 VerificationZoning 0 0 0 1 0 0 1 c m E a a� 0 Applications Received Year to Date ti r Zoning Verification ■ N DAB i ■ z0 Special Event 0 as Signs Home Occupation r- Land Use a a� 0 Administrative ,, Major c 0 10 20 30 40 50 c as E ■July ■August ■September ■ October ■ November ■ December r r Q Page 125 Packet Pg. 47 B.3.a MajorA• • • and Architectural Review Date Ftase No. Applicant Description Location Status SubmittedSA 17-10 Todd Kesseler Single Family 23400 Under Review E 17-09 Residence Westwood St. Deemed Incomplete on FM 12/8/2017 0 . . • • - m Date Case No. Applicant Description Location Status Submitted SP 17-01 Lewis Specific Plan East side of the Under Review E 17-10 Development 215 Fwy Q 21 z 0 •Major ApplicationsConditional0 CATTrT Applicant Description Location Status c CUP 17-08 National Recycling Pallets 21496 Main Under Review E 17-07 Logistics Street Deemed a Team Incomplete onra 0 10/18/2017 r U • • • • ti r Date Case No. Applicant Description Location Status N Submittedi ACUP 17-09 Hajoca Wholesale 22070 Approved z Corporation Plumbing Supply Commerce Way Distribution 0 4/14/2017 ASA 17-05 Verizon Back up diesel 22745 De Berry Under Review ACUP 17-04 Wireless generator Street Deemed E 17-01 Incomplete on 11/27/2017 Lan0 • Use Reviewy • 'IQ� Applicant Description Location Status r /15/2017 LU 17-94 Angel Espinoza Carpet and 12210 Michigan Approved 0 Flooring Business Street, Unit 23 1I2/4/2017 LU 17-93 Khadija Hamisi Brain Power 22573 Barton Road Approved c Wellness E E 12/4/2017 LU 17-92 Eyal Elhom Aluminum Patio 22815 Raven Way Approved 12/1/2017 LU 17-94 Crest Village Building paint 22491 De Berry Planning r Street Commission Q Approved 11/20/2017 LU 17-90 Federico Block Wall 22561 Van Buren Approved Espinoza 11/9/2017 LU 17-89 Frank Audi Appliance Sale 12210 Michigan Approved and Repair Street, Unit 9 Page 126 Packet Pg. 48 B.3.a • Case No. Applicant Description Location Status LU 17-88 Donald W Kiech Retaining Wall 22642 Raven Way Approved 11/1/2017 1 LU 17-87 Joselito Aguilar Patio Cover 22874 Brentwood St Approved 8/31/2017 1 LU 17-75 Candy Bozner Shed 22533 Barton Road Approved Land Use applications are the most predominant application that the Planning Division processes. The table below shows the types of activities that were approved with a o Land Use application in November and December 2017. Land Use Applications a 21 ■Wall/Fence � O ■Shed a ns Patio Covers/sunroom C N ® Pools E ■New business Q ■Minor Improvements N ■Temp Uses r U ti r ` O N Home Occupation • Case No� Description El Location=_ Z �1/21/211� HOP 17-19 Tamia Daily Skincare Online Sales 12636 Pascal Approved o Avenue r11/21/2017 HOP 17-18 Kimberly Singley Homemade Soap 11833 Approved Guadiz 1 Greenbriar Lane 11/6/2017 HOP 17-17 Norma Duerme Medical Transport 12835 Vivienda Approved Non-Emergency Serv. Avenue a a� • � o 21 � • - Case Applicant Description � Location Status c r c SGN 17-11 Promotion Plus Replacing signs from 22045 Barton Approved Shell to Mobile Road c 11/13/2017 TEMP Realty World Real Estate 1653 Plum Lane, Approved E SGN 17-24 Premier Unit 102 Redlands r 11/8/2017 TEMP Quiel Signs Temporary Banner 22085 Approved a SGN 17-23 Commerce Way Page 127 Packet Pg. 49 B.3.a Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Consultant Building Official, Public Works Director, Fire Marshal's Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications for application completeness. • Case No. Applicant Description Location S L 6/2M SA 17-10 Tom Love New House Proposal 23400 Westwood Deemed > E 17-09 Street incomplete. Q 21 Planning Commission 0 a The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning E code amendments, and general plan changes. a aD 0 The following Planning Commission meetings were conducted: U November 2, 2017 • The Planning Commission adopted a Resolution approving Variance 17-03, N Administrative Site and Architectural Review 16-09 for the construction of a 0 2,600-square foot single family home on a 1 .29-acre lot located at Palm Avenue. Z 0 November 16, 2017CL The Planning Commission adopted a Resolution recommending that the City W Council approval of Variance 17-01 and Tentative Parcel Map 16-03 (TPM No. 18274). The Planning Commission also adopted a Resolution granting Site and E Architectural Review 17-02 for the construction of a 2,290-square foot single a family home on a 0.25-acre lot created by Tentative Parcel map No. 18274 0 located at 22034 De Berry Street. 21 r December 21, 2017 ° • The Planning Commission adopted a Resolution approving Land Use 17-91, the proposed color scheme of the Crest Village Apartments located at 22491 De E Berry Street. r r Q Page 128 Packet Pg. 50 B.3.a Projects in Plan Check or Under Construction Projects . Case No. Applicant I Description Location Status • SA 16-02 Habitat for Subdivision, two 12569 In Plan Check TPM 16-02 Humanity parcels and two Michigan Street E 16-06 one-story homes SA 16-01 Aegis Builders Planned residential 22404 Van In Plan Check o V 16-01 Darryl Moore development— 17 Burren a TTM 16-01 lots and 17 to-story E 16-05 housing units r 7/13/2015 SA 05-19-A1 Capital Pacific Revisions to SA 05- 11830 Mount Under Z 19 Vernon Ave. Construction Q 21 t c Grants ° Planning and Development Services Department is currently implementing an Active Transportation Program Cycle 2 grant for the preparation of the City's first ever Active E r Transportation Plan. a a� 0 The City submitted an Urban Greening Grant and a site visit from the application review r committee was conducted on October 11, 2017. We were net awarded the project. F_ A Habitat Conservation Fund grant application was submitted on October 1, 2017, for N the construction of the Blue Mountain Trail Head and Trail connecting to Blue Mountain o Road. A site visit was conducted in November. z t [ , • CL Active Transportation Plan Consultant preparing document $295,000 Draft anticipated in March 2018 I Urban Greening Grant— Site visit by California Natural $2.4 Million °' Connection to Santa Ana River Resources Agency. Trail Not Awarded. a Blue Mountain Trailhead and Trail Submitted on October 1, 2017. $520,000 0 Grant Site visit completed in November 2' 2017. 10 0 r c m E 0 r r Q Page 129 Packet Pg. 51 B.3.a Housing Successor Agency The Housing Successor Agency has a current balance of approximately $12,000.00. Each year $50,000 is received from the Successor Agency. The Housing Successor Agency holds the following interests: 22293 Barton Road Vacant 1.42-acre commercial property. Currently, part of ENA with °Q CHP DEVCO. 22317 Barton Road Vacant 1.43-acre commercial property. Currently, part of ENA with r CHP DEVCO. > 11695 Canal Street Vacant 0.80-acre property, designated R3-20. 12569 Michigan Street Vacant 0.50-acre property owned by Habitat for Humanity San >% Bernardino Area. The Housing Successor Agency holds covenants t on the property for two low income residents. Habitat required to 0 perform by June 30, 2018. a c aD Emergency Operations Committee E a a The EOC meets the first Tuesday of every month. Staff is working with EOC to 0 reinstate the City of Grand Terrace CERT Program. r U A Regular meeting was held on Tuesday, November 07, 2017 and Tuesday, December o 5, 2017, the items included approval of minutes, discussion on the implementation of N the CERT program, community outreach, newspaper articles and website, AM 1640 and z hand-held radios, CERT trailer inventory discussion. r L C Q W E L Q a ZI CC G cd G V Q Page 30 Packet Pg. 52 B.3.a BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission 0 ➢ Building Permit Issuance ➢ Building Plans Review & Inspections U The Building and Safety Division is budgeted for one full time Permit Technician and one part-time Building Official. In December the Permit Technician position was filled with a full time City employee, while the part time building official position was filled 0 through a contract with Willdan Engineering. For both months a total of 212 service hours were provided. E Additionally, the Department budgets for plan checking and inspection services. The o cost of these services is offset through the collection of fees and deposits. U ti Activity Summary for Building and Safety N Building Permit Activity z0 . a m July August September October November December Applications received 38 36 E Permits 36 40 38 50 32 26issued Permits 0 22 � 24 �� 28 23 c finalized 0 Business a • • . 4 1 2 1 5 2 E Expired 0 5 0 13 30 8 permits Total r Q monthly $11,193.48 $7,307.09 $8,139.43 $177,419.93 $6,908.77 $23,190.23 revenue Page 131 Packet Pg. 53 B.3.a Permits Issued . - of permits Number Issued July Aug Sept Oct Nov Dec Residential Alteration/Repair 23 28 25 27 19 18 0 Commercial as 3 5 6 6 2 1 CoversPatio & TME" 4 4 1 1 U 3 5 0 4 1 1 a< 0 0 9 0 0 0 • 31 39 31 50 23 21 c as E a TYPES OF PERMITS 0 U ti r O N Total O Z New SFR M O Fence/Walls/Pools M c- a� Patio & Covers dJ E c Commercial/Alt.Repair OWI E Residential JAIL. Repair a a� 0 0 50 100 150 200 250 2, r c ■July ■ Aug ■ Sept ■ Oct ■ Nov ■ Dec �° r c as E r r Q Page 132 Packet Pg. 54 B.3.a Major Building Activity Fin TMENF�m • • • • O O (Address TBD) Commerce &Vivienda Under Construction New Temporary Cell Tower O O 12569 & 12579 Michigan St. New SFR In Plan Check Habitat Project O O 22413 Barton Rd —Tenant Improvement Under Construction Kaz Ramen (New Restaurant; Existing Bldg.) Q. m 11830 Mt. Vernon Ave. New 35 SFR Under Construction Greenbrier Project (Final Phase) O O 12382— 12485 Tesoro Ct. New 17 SFR Aegis In Plan Check Q O O Project O 00 . . Parcel Map 16945—Street Improvement for In Plan Check 0 lateral connections a Rough grading for(3) lots In Plan Check E O O 12040 La Crosse Ave. — New 70' Cell Tower for In Plan Check 0- a� SANBAG o r U ti Inspections N 0 . . of Conducted# of Inspections z Inspection 0 July Aug Sept Oct Nov Dec Building47 53 50 60 57 45 Electrical 24 29 22 20 25 14 2 1 11 6 14 1 a • 26 24 12 17 21 2 0 Demolition 0 0 0 0 • 101 106 95 103 117 62 0 E Q Page 33 Packet Pg. 55 B.3.a NUMBER OF I NSPECTIONS CONDUCTED 50D 4W O Q 3ko G� 200 > v 100 Q 0 BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL O c ■July ■Aug I Sept rs Oct ■ Nov ■ Dec tv O r Public Works Encroachment Permits ti r O N > O Encroachment Permits Issued Z O a 5D 45 c�a 40 a5 30 Q O 25 p 20 2' t 15 c O 10 0 � SO.C@IGas So-C21 Time AT&T Verizan Other Total t ro. Edison W@rner c�v r r Q ■July ■Aug ■ Sept ■Oct N Nov ■ Dec Page 34 Packet Pg. 56 • N N 0 0 0 0 L C �G r - CD � O � O CDC � CQ cQ CD W CD CD • v O O O � 0 Z CD — 0 0 0 00 O p � N O O O N O CD n n �D � W [t] w to Attachment: Monthly Departmental Report- Nov. 2017 (City Department Monthly Activity Report) B.3.a CODE ENFORCEMENT DIVISION Code Enforcement Core Services ➢ Zoning & Municipal Code Enforcement ➢ Animal Control Services ➢ Street Sweeping Traffic Enforcement $ a� o: r Code Enforcement Activities 21 The Code Enforcement Division is budgeted for one full time Code Enforcement Officer, a full-time Office Specialist, and a part time Code Enforcement Specialist. The City is 0 divided into seven zones, including commercial centers, and Officers inspect the zones on a continual rotating basis over a two-week period. E L A daily route is driven each morning and at the end of the day on Friday, Saturday and Sunday in addition to the Zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive and Van Buren. This route was driven 24 times in November and 30 times in December. 0 N Activity Summary for Code Enforcement 0 z Code Enforcement handled a total of 52 cases in November 2017. This includes 2 new 0 cases, 47 cases carried over from the previous month; and three cases were closed in (D November. Code Enforcement handled a total of 76 cases in December 2017. This includes 26 new cases, 50 cases carried over from the previous month; and 21 cases were closed in December. E L Q The chart and table on the following page demonstrate the monthly totals of cases by o violation type for this fiscal year. 21 r 0 r c m E 0 r r Q Page 36 Packet Pg. 58 B.3.a 2017 Code Cases by Type Other Public Nuisance (overgrown veg. items... Business Window Signs Illegal dumping Land Use/Zoning/Building Unlicense businesses/HOPS/violations m RVs Im p ro pe r Sto rage Vehicles parking on unpaved surface U Inoperable Vehicles Q 21 Yard sale/Real Estate/other signs c Weeds/Junk/debris Graffiti M E 0 20 40 50 80 100 120 140 a a� ■August ■ September ■October ■November ■December r i U ti r 1 N N O 2 2 0 5 0 0 Z 15 15 11 5 4= O 0 0 3 3 6 12 7 7 14 11 4 7 10 10 6 c 14 14 6 6 4 4 E ' 3 6 6 6 4 t M 1 1 3 5 5 4 0 4 1 8 2, 35 35 4 2 2 1 t r 37 19 24 42 O r c m E R r r Q Page 37 Packet Pg. 59 B.3.a Weekend Code Enforcement Activities The Weekend Code Enforcement Specialist patrols on Saturdays and Sundays. The Weekend Code Enforcement Specialist conducts zone inspections and scheduled re- inspections on the fourth and fifth Thursdays (when occurring) each month. In November and December of 2017, 53 cases were handled, not including yard sale and real estate signs. The chart and table below demonstrate weekend code enforcement activities by type for this fiscal year. o a a� Weekend Code Enforcement Z a Other Public Nuisance (fence,overgrown veg.... �+ t .r c Fallow-up inspections O Illegal dumping d E RVs Im p ro pe r Sto rage ns Q. Vehicles parking on unpaved surface C r Inoperable Vehicles � V Yard sale w/out permit i. T Yard sale/Real Estate/other signs N O Graffiti Z 0 50 100 150 200 250 300 350 400 450 500 0 d ■July ■August ■September ■October ■November ■December c d E 0 0 1 1 0 0 O' N 49 93 83 90 103 58 0 1 0 0 1 5 % t 0 12 15 15 9 1 2 4 12 16 8 0 O 0 1 0 0 4 0 0 0 0 0 0 0 0 17 13 13 7 9 d E • 11 11 30 30 8 1 a Page 38 Packet Pg. 60 B.3.a Parking Citations: In November and December 254 and 143 parking citations were issued, respectively. The majority of citations issued were related to street sweeping enforcement. The citations are expected to generate $15,506 in general fund revenue. Beginning November 2, 2017, the Weekend Code Enforcement Specialist started working on Thursdays to assist with the Street Sweeping citation program. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month, with the major commercial corridors being swept each week. o a a� Parking Citations 2017 a 250 1 t 200 O 150 100 y 50 0 - . Qa� Jaa� to\\e\ ee�� r�\e 5� o� ea e�G•a �ea� ap\a �,cet U Qa J�a co N ■Jul-17 ■Aug-17 ■Sep-17 ■Oct-17 ■ Nov-17 ■ Dec-17 O Z O N cC C N CDBG Project Area: E a Pursuant to CDBG funds granted for enhanced code enforcement activities, the Code o Enforcement Officer is required to visit this area daily. In November 2017, 93 daily 21 inspections constituting 43 hours of inspection time was conducted. In December 2017, 111 daily inspections were conducted, over 49.75 hours of inspection Inspections over the two-month span included 8 land use/zoning violations, 5 illegal dumping, 4 illegal signs, 1 graffiti incident, 1 health and safety inspection, and 15 area inspections for possible homeless loitering in the area. Q Page 139 Packet Pg. 61 B.3.a Graffiti/Vandalism In November 2017, there were 4 incidents of graffiti, 1 located on private property, 2 in the City right of way and one on a city sign. The graffiti on private property was removed by the property owner. There were no incidents of graffiti reported or observed in December 2017. Rental Inspection Program 0 a a� There are approximately 400 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, triplexes, etc.). Properties are inspected annually. In addition, property owners are required to renew and pay fees on a an annual basis. 21 Thirty-three inspections were completed in the month of November and 252 inspections were completed in the month of December. aD E r L See Click Fix 0 r Three complaints were received via SeeClickFix in November 2017. These complaints reported trash/debris and vehicle parking violations. Two of the cases have been F_ resolved. There were no issues reported in December 2017. N 0 z Animal Control r L 0 Q Animal control services are contracted with the City of San Bernardino. W aD Animal Control Services E L July August September October November December a aD Animal Intakes a 10 7 11 4 1 25 2' t Owner Relinquished 2 6 0 5 3 2 c 12 13 11 9 4 27 0 r Animal c Dispositionm E • • • 6 14 4 3 5 8 Returned to Owner �, 1 2 1 1 2 r Euthanized 9 2 3 4 2 4 Q • -�4 0 1 0 2 • 17 18 9 9 8 16 Page 40 Packet Pg. 62 B.3.a Animal Service Calls 15 10 5 O 6LI" LL d 0 July August September October November December ■Investigations(barking,bites,roaming) ■Strays ■Animal Welfare Check ■Dead Animals v Q 1 t c O a Investigations(barking,bites,roaming)Animal Service Calls July August September October November December 0 N 7 10 7 0 6 E Animal Welfare Check 0 0 1� Q Dead 6 5 8 0 2 M r U ti r O N O Z O N cC C N O N t r C O r C d t v R r r Q Page 41 Packet Pg. 63 B.3.a 0 a m o: r Z Q 2, t c 0 Public Works (D E L Q • Engineering o • NPDES 0 • Storm Drain Maintenance 0 Z • Facilities Maintenance ' 0 • Parks Maintenance • Senior Bus Program 0 21 0 0 2 E a Page 42 Packet Pg. 64 B.3.a DATE: January 16, 2018 TO: G. Harold Duffey, City Manager City Manager's Office FROM: Alan French, Public Works Department Director 0 a SUBJECT: NOVEMBER 2017-MONTHLY REPORT— PUBLIC WORKS DEPARTMENT r This monthly report is presented to the City Manager to keep him informed of the a activities within the Public Works Maintenance Department. 21 0 Engineering Division a The Engineering Division is responsible for managing the City's Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, E construction management, and construction of capital projects throughout the City. a Grant funding (when available) are sought after to supplement project funding. The o following table summarizes the current projects, status and associated funding r source(s). 0 N Project Name Funds Status Fund Source(s) z0 Barton Bridge Replacement Project $ 3,500,000 In Preliminary Design Fed, State, City L 0 a Commerce Way Extension $ 3,500,000 In Preliminary Design State, City CIP Year 2 Street Slurry/Resurfacing Bid Documents in draft E $760,000 State, Recycle a Grant, City 0 Some fence up, benches Dog Park $350,000 in, mow and street curbs Park Fees, State, c in Citv r a� E TOTALS: $8,110,000 0 r r Q Page 143 Packet Pg. 65 B.3.a The Maintenance Divisions Daily Task: 6am — 6:45am: Check vehicles, fluids, tires, etc City Hall: Change/Empty Trash Cans, Restock bathrooms / Change Light Bulbs 6:50am — 6:55am: Maintenance Office, discuss daily tasks with Ruben 7:00am: Open Parks per City ordinance 1st Thursday— blow Honey Hill for sweeper 4t" Thursday— blow parking lots at City Hall and parks for sweeper 0 as 7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog toilets, remove graffiti —during soccer and baseball seasons the parks a 21 take longer to clean) c 0 *Sometimes, due to winds and rain —debris or trees fall in the parkway c as *Also need to break down community room before City Hall opens / before Tiny Tots Program a as Monday/Thursday— Empty trash cans at kiosk/bike stations r U 10:00am — 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields —seasonal, pothole N repairs, office repairs at City Hall, graffiti abatement, etc.) 0 z 12:00pm — 12:30pm: Lunch 12:30pm —2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields — seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) as E *Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean public restrooms, vacuum o 21 *Set-up Community Room for special events or meetings 0 *Manage Work Release: 7:00am to 12:00pm 12:00pm to 12:30pm lunch 12:30pm to 2:30pm r r Q Public Works - Maintenance Public Works Maintenance Core Services ➢ Street Maintenance ➢ Park Maintenance ➢ Storm Drain Maintenance ➢ Facilities Maintenance Page 44 Packet Pg. 66 B.3.a Staffing Levels Weekday • • hours Call outs u�'lgereTm"faTeT vaTi a er'Worked Available Worked 1 1 40 40 8 0 0 40 40 8 2 1 ° ® 1 1 40 40 8 0 0 w ® 1 1 40 40 8 0 0 *Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call a outs constitute emergency call outs, or hours worked over 8 hours in a weekday. c O a CD Work Release Hours E Maintenance was supplemented by 336 work releases hours during the month. a ° 0 U ti r O CITY OF GRAND TERRACE " P ' O SEECLICKFIX MONTHLY STATS Z O NOVEMBER 2017 REQUEST RECEIVED IN REQUEST COMPLETED IN REQUEST IN PROCE NOVEMBER NOVEMBER SEECLICKFIX WORK ORDERS ONLY 123 101 22 Q Request Rollover from previous month 4 p TOTAL 127 >' t r c O r C d E t v R r r Q Page 45 Packet Pg. 67 B.3.a SeeClickFix Work Orders Breakdown SeeClickFix Work Orders in November 2017 0 TOTAL PW-INTERNAL ASPHALT REPAIRS PW-I NTERNAL-CH I LD CARE FACILITY j PW-SIDEWALK ISSUE Q 21 PW-INTERNAL CITY LIGHT POLE REPAIRS t PW-INTERNAL STOCK SUPPLIES O PW-INTERNALCITYTREE MAINTENANCE PW-INTERNAL DRAIN REPAIRS c N PW-INTERNAL MOVE FURNITURE PW-I NTERNAL CITY S I GN ISSUE PW-INTERNAL POTHOLE REPAIR Q' N PW-PARKS(NON-EMERGENCY REQUEST) PW-INTERNAL EVENT SET-UP �= U PW-INTERNAL-GRAFFITI REMOVAL PW-INTERNAL IRRIGATION REPAIRS r 0 PW-INTERNALOVERGROWN WEEDS i cV PW-INTERNAL STREET SIGNS >O PW-INTERNALSTREET REPAIRS Z PW-INTERNALOTHER-NON-EMERGENCY CITYSERVICE... PW-INTERNAL GENERAL 0FFICEREPAIRS I O PW-INTERNALTREE REMOVAL N 0 50 80 100 120 140 � N E N Total of 127 SeeClickFix work orders entered for the month of NOVEMBER O r c m E u R r r Q Page 46 Packet Pg. 68 B.3.a Details of SeeClickFix work orders for the month of NOVEMBER 2017 SeeClickFix Date Date Category Address Description ID Opened Closed _ 1 3838458 11/1/17 11/9/17 PW- 22530 La Paix Maintenance to INTERNAL Street Grand remove tree and Q. Tree Removal Terrace, CA WCA is remove stump in year two. >, 2 3845390 11/3/17 11/8/17 PW- 22795 Barton There is an empty INTERNAL Road Grand cabinet next to Irene General Terrace, CA that has the lock Q Office Repairs stuck. Can you >+ please have the guys open the cabinet with p their tools (I will not be needing to lock it) m E 3 3845430 11/3/17 11/6/17 PW- Palm Avenue Please have cones INTERNAL Grand Terrace, picked up and placed a Other- Non- CA at the street cut from Emergency contractor cars have >, City Service driven over them. U Request 4 3845436 11/3/17 11/6/17 PW- Mount Vernon Resident asked City if ti INTERNAL Avenue Grand we could assist her in N Other- Non- Terrace, CA retrieving her cane >; Emergency which fell into a City o City Service drain on Mt.Vernon Z Request and Warbler. 5 3845443 11/3/17 11/8/17 PW- 22521-22529 Please pick up G INTERNAL Canal Street shopping cart on Other- Non- Grand Terrace, corner of Mt Vernon Emergency CA and Grand Terrace City Service Rd. Thank you. y Request 6 3845913 11/3/17 11/8/17 PW- 23043 De Berry Please check that the INTERNAL Street Grand street lights at the y Street repairs Terrace, CA end of De berry bulbs were replaced by the >+ Edison. r 7 3846522 11/3/17 11/8/17 PW- Grand Terrace Please hang banner p INTERNAL Road Grand sign at Grand Terrace Street Signs Terrace, CA road and Mt. Vernon for the Veterans Wall of Freedom t 8 3846615 11/3/17 12/7/17 PW- 22250-22298 La Tumble weeds need INTERNAL Paix Street trimming on La Paix- r Overgrown Grand Terrace, the south end of City Q Weeds California property that fronts on Barton Rd. 9 3846619 11/3/17 12/7/17 PW- 22200-22248 La Tumble weeds and INTERNAL Paix Street other weeds need Overgrown Grand Terrace, trimming in area Weeds California south of Stater Bros. and north of homes at the north end of Stonewood. Page 147 Packet Pg. 69 B.3.a 10 3851633 11/6/17 11/8/17 PW- Pico Street We received a call INTERNAL Grand Terrace, today indicating that Irrigation CA the sprinkler value Repairs around the pitcher's mound on Field 1 (field by the snack bar)has a slow leak. 11 3851672 11/6/17 11/9/17 PW-Other- Mount Vernon Please pick up and Non Avenue Grand dispose cabinets left Emergency Terrace CA on the vacant lot at City Service the north west corner Request of Mt. Vernon and 0 CL Grand Terrace,thank you. 12 3852023 11/6/17 11/9/ PW- Grand Terrace Please remove graffiti INTERNAL- High School from traffic control Graffiti Grand Terrace, box at driveway U Removal CA entrance to GT High Q School parking lot t within 24 hours. Thank you. 0 13 3852668 11/6/17 11/15/17 PW- 22795 Barton Please have furniture INTERNAL Road Grand moved Friday y Event Set-up Terrace, CA afternoon for room E reservation on Sunday,thank you. Q- 14 3855592 11/7/17 11/8/17 PW- 12795-12809 Please remove graffiti INTERNAL- Mount Vernon from block wall on My r Graffiti Avenue Grand Vernon Ave just north U Removal Terrace, CA of Raven Way before 2:30 today due to r size of graffiti and N location. Thank you. >; 15 3855639 11/7/17 11/8/17 PW- 12750-12778 Please remove graffiti O INTERNAL- Michigan Street from block wall on Z Graffiti Grand Terrace, Michigan St.Just r_ Removal CA north of Tanager St a- before 2:30 pm today. m Thank you. 16 3856947 11/7/17 11/8/17 PW- 22795 Barton GT Light up f° c INTERNAL Road Grand Christmas signs Street Signs Terrace, CA please install in E Kiosk, thank you. 17 3856948 11/7/17 11/9/17 PW- Mount Vernon Curb red paint on Mt. y INTERNAL Avenue Grand Vernon o Street repairs Terrace, CA 2' 18 3859251 11/8/17 11/15/17 PW-Parks Pico Street Please power wash r (Non- Grand Terrace, shelters in 0 Emergency CA preparation for request) Veterans event November 11th , thank you. t 19 3859383 11/8/17 11/9/17 PW- 21813-21823 Please remove graffiti INTERNAL- Barton Road from sign on south Q Graffiti Grand Terrace, side of Barton Rd. Removal CA Just west of Grand Terrace Rd. Thank you. Page 148 Packet Pg. 70 B.3.a 20 3859796 11/8/17 12/6/17 PW- 22633 Barton Can you please put a INTERNAL Road Grand work order for me. I Event Set-up Terrace, CA need an EZ up,one table and four chairs for the Light Up Grand Terrace on November 30, 2017, for the EOC group. I need the table to be set up at 3:00 p.m. at Azure Hills Church. 0 21 3860200 11/8/17 11/13/17 PW- 22795 Barton Citywide time and INTERNAL Road Grand battery's changes on Irrigation Terrace, CA irrigation clocks. Repairs 22 3860237 11/8/17 11/15/17 PW- Oriole Avenue Please repair pothole U INTERNAL Grand Terrace, on Oriole and De Q Pothole CA Berry Repair c 23 3860240 11/08/2017 11/15/17 PW- Pico Street Please repair pothole INTERNAL Grand Terrace, on Pico and Pothole CA Michigan,thank you. m Repair 24 3860245 11/8/17 11/15/17 PW- Mount Vernon Please repair pothole INTERNAL Avenue Grand on Mt.Vernon and °- a� Pothole Terrace, CA Van Buren,thank Repair you. r 25 3860248 11/8/17 PW- Dos Rios Please repair pothole U INTERNAL Avenue Grand on Dos Rios and S/O ti Pothole Terrace, CA Palm,thank you. c Repair 04 26 3860259 11/8/17 PW- Grand Terrace Need a grate on o INTERNAL Road Grand Grand Terrace road Z Street repairs Terrace, CA and Vista Grande currently a catch basin is on there. a 27 3863136 11/9/17 11/13/17 PW- Grand Terrace Please power wash INTERNAL CA shelter B Other- Non- Emergency City Service Request 0 a 28 3863142 11/9/17 11/15/17 PW- Pico Street Please add a pothole INTERNAL Grand Terrace, at Pico& Mt.Vernon Pothole CA to the others we Repair discussed. 29 3863165 11/9/17 PW- 22196 Mcclarren Please repair pothole 0 INTERNAL Street Grand thank you. Pothole Terrace, CA c Repair E 30 3863403 11/9/17 11/13/17 PW- 22795 Barton The Historical & INTERNAL Road Grand Cultural Committee c�v Event Set-up Terrace, CA stated that we have Q some kind of screens that they use to cover the Community Room Kitchen. Can you have maintenance locate those screens ASAP to see if they need any touching up with paint, or Page 149 Packet Pg. 71 B.3.a cleaning, etc.? 31 3863583 11/9/17 11/9/17 PW- Mount Vernon Please install Truck INTERNAL Avenue Grand route signs on S/E/C City Sign Terrace, CA and remove truck Issue route sign on N/E/C to NO TRUCK Route 0 32 3863660 11/9/17 PW- 22795 Barton Please touch up paint m INTERNAL Road Grand in the council General Terrace, CA chambers also Office Repairs behind the screen > board,thank you. 33 3872290 11/13/17 11/13/17 PW- 22795 Barton Move desk from Q INTERNAL Road Grand finance and 3 chairs 2' Move Terrace, CA to Building and Safety Furniture 0 34 3872311 11/13/17 11/13/17 PW-Other- 22795 Barton Please lower flags for Non Road Grand half mask at City Hall, Emergency Terrace, CA Rollins and Pico Park E City Service (2) Request a 35 3872322 11/13/17 11/13/17 PW-Other- La Crosse Please pick up aD Non Avenue Grand banners, stickers, Emergency Terrace, CA name tags from U City Service UppDogg -- Request ti r 36 3872350 11/13/17 11/13/17 PW-Other- Mount Vernon Install posters on all N Non Avenue Grand kiosks stations and Emergency Terrace, CA fitness 0 City Service Z Request 37 3872359 11/13/17 11/13/17 PW-Other- Barton Road Meet on Canal/ 0 Non Grand Terrace, Barton for Banner Emergency CA installation _ City Service Request y 38 3872377 11/13/17 11/13/17 PW- 22795 Barton Move file cabinet E INTERNAL Road Grand 0 Move Terrace, CA 0- Furniture p 39 3872382 11/13/17 11/13/17 PW-Other- 22795 Barton Please vacuum up >+ Non Road Grand debris/metal Emergency Terrace, CA shavings from 0 City Service grinding of filing Request cabinet lock. r 40 3872388 11/13/17 11/13/17 PW- 22795 Barton please re categorize INTERNAL Road Grand event Move Terrace, CA announcements in Furniture city hall foe r 41 3872392 11/13/17 11/13/17 PW- 22795 Barton please remove old Q INTERNAL Road Grand keyboard and store in Move Terrace, CA Building and Safety Furniture building 42 3872411 11/13/17 11/13/17 PW-Other- 22795 Barton please install Velcro Non Road Grand straps for remote for Emergency Terrace, CA tv in closed session City Service room Request Page 150 Packet Pg. 72 B.3.a 43 3872417 11/13/17 11/13/17 PW-Other- 22795 Barton look online to order Non Road Grand part for drinking Emergency Terrace, CA fountain back East City Service from manufacture Request 44 3872422 11/13/17 11/13/17 PW- Mirado Avenue Meet on Mirado drain INTERNAL Grand Terrace, for walk through on Drain repairs CA Mirado Drain 45 3872432 11/13/17 11/13/17 PW- 12071 Mount Please take photos of INTERNAL Vernon Avenue Red Curb fading and Other- Non- Grand Terrace, re paint at Mt Vernon Emergency CA and Deberry St 0 CL City Service Request 46 3872439 11/13/17 11/13/17 PW-Other- Barton Road Please meet TPE on Non Grand Terrace, Mt Vernon/Barton , Emergency CA Barton/Canal for U City Service new GFI plug Q Request installation at both t sites for Banners c 47 3872445 11/13/17 11/13/17 PW- Mount Vernon please repair broken 0 INTERNAL Avenue Grand line on Mt Vernon Irrigation Terrace, CA parkway y Repairs 48 3872446 11/13/17 11/13/17 PW- 22795 Barton check valve/system INTERNAL Road Grand at city hall. Leak on Q- a� Irrigation Terrace, CA west side of City Hall Repairs near library r 49 3872458 11/13/17 11/13/17 PW-Other- Pico Street Meet Don Larkin at U Non Grand Terrace, Pico Park for Emergency CA preparation for r City Service Veterans Day event N Request on 11/11 >; 50 3872461 11/13/17 11/13/17 PW- Mount Vernon Please repair broken O INTERNAL Avenue Grand 90 and replace 2 Z Irrigation Terrace, CA sprinklers on Mt c Repairs Vernon parkwaya 51 3872467 11/13/17 11/13/17 PW-Other- 22795 Barton Please remove non Non Road Grand working light at city Emergency Terrace, CA hall maintenance City Service shop and install new Request light E 52 3872471 11/13/17 11/13/17 PW-Other- 22795 Barton Please remove and a Non Road Grand install new light on Q Emergency Terrace, CA Building and safety City Service building t Request 53 3872476 11/13/17 11/13/17 PW-Other- 22795 Barton install choke on chain G Non Road Grand saw Emergency Terrace, CA City Service Request t 54 3872481 11/13/17 11/13/17 PW-Other- 22795 Barton please change chain Non Road Grand on chain saws Q Emergency Terrace, CA City Service Request 55 3872483 11/13/17 11/13/17 PW-Other- 22325 Barton please see Sr Center Non Road Grand regarding flag Emergency Terrace, CA lowering City Service Request Page 151 Packet Pg. 73 B.3.a 56 3872485 11/13/17 11/13/17 PW- Pico Street Please load tables INTERNAL Grand Terrace, and chairs from city Event Set-up CA hall and take to Pico for Veterans Ceremony on 11/11 57 3872487 11/13/17 11/13/17 PW- Canal Street please remove weeds INTERNAL Grand Terrace, on Canal St Overgrown CA Weeds 58 3872492 11/13/17 11/13/17 PW-Other- Barton Road please remove Non Grand Terrace, shopping carts from Emergency CA right o way 0 CL City Service Request 59 3872496 11/13/17 11/13/17 PW- De Berry Street please remove weeds INTERNAL Grand Terrace, from right of way on Overgrown CA Mt Vernon and U Weeds Defier S/E/C Q 60 3872500 11/13/17 11/13/17 PW-Parks Pico Street Please power wash t (Non- Grand Terrace, picnic tables at Pico c Emergency CA Park 0 request) +. 61 3872779 11/13/17 11/15/17 PW- 23243 Glendora Resident reported y INTERNAL Drive Grand trees on right of way City Tree Terrace, CA hanging onto streets Maintenance and visibility issues. °- a� 62 3874670 11/14/17 11/14/17 PW- Pico Street Paint chase door at INTERNAL- Grand Terrace, Pico Park r Graffiti CA U Removal 63 3874689 11/14/17 11/14/17 PW-Other- Barton Road Assist TPE for r Non Grand Terrace, pedestrian and traffic 04 Emergency CA control on Barton/Mt City Service Vernon O z Request 64 3874708 11/14/17 11/14/17 PW-Parks 21937 Grand remove weeds at c (Non- Terrace Road Fitness park Emergency Grand Terrace, request) CA 65 3874714 11/14/17 11/14/17 PW-Parks Pico Street Pressure wash (Non- Grand Terrace, benches for Veterans Emergency CA Event on 11/11 request 66 3875304 11/14/17 11/15/17 PW- 22795 Barton Please provide if in INTERNAL Road Grand stock: Stock Terrace, CA Two cases of toilet Supplies paper two large black trash G bag boxes two bottles of floor cleaner two cases of multi- t fold towels R r r Q 67 3875587 11/14/17 PW- 12333 Whistler Resident complained INTERNAL Street Grand about trees needing Tree Removal Terrace, CA to be trimmed please inspect if City's and take photographs, thank you. 68 3875948 11/14/17 11/15/17 PW-Other- 22795 Barton Please vacuum , Non Road Grand empty trash cans, Emergency Terrace, CA clean/stock public City Service restrooms in Page 152 Packet Pg. 74 B.3.a Request preparation for Council Meeting Tues Nov 14 69 3875957 11/14/17 12/7/17 PW- Barton Road Please remove INTERNAL Grand Terrace, weeds, clear Overgrown CA sidewalk, trim tree Weeds from right of way on Barton from Honey Hill to city limits 70 3875967 11/14/17 12/7/17 PW- Barton Road Please remove INTERNAL Grand Terrace, weeds,trim o Overgrown CA trees/shrubs from city Q. Weeds on Southwest side of entrance to city. ', welcome to Grand Terrace sin 71 3875968 11/14/17 12/7/17 PW-Other- 22795 Barton Please pick up cold Q Non Road Grand patch from Lowes >+ Emergency Terrace, CA and unload pallet at City Service yard 0 Request 2 72 3875977 11/14/17 11/15/17 PW-Other- Barton Road Please remove dirt Non Grand Terrace, from electrical box on Emergency CA Barton/Canal for TPE City Service to install GFI outlet a Request (D 73 3878867 11/15/17 11/17/17 PW- 22795 Barton We need the two file INTERNAL Road Grand cabinets inside �= Move Terrace, CA Sandra's office U Furniture moved to the space ti next to Dawn's desk. c 74 3883795 11/16/17 11/27/17 PW- 22085 Can you put in a work N INTERNAL Commerce Way order for o Event Set-up Grand Terrace, maintenance to set z CA up 50 chairs, an EZ up and the portable 0 microphone at the m animal emergency clinic. These should be set m up by 2 pm, and then E they would need to _ be removed by a 4:30pm.And also the Podium. Thank you. >% 75 3883823 11/16/17 11/17/17 PW- 22795 Barton Please make four t INTERNAL Road Grand copies of the Annex 0 General Terrace, CA Building key. thank Office Repairs you. 76 3886175 11/17/17 11/27/17 PW- 22400 Barton As we discussed,the INTERNAL Road Grand light for the Childcare City Light Terrace, CA Center parking lot is Pole Repairs out. In addition to the R building,the parking Q lot area is also owned by the City. 77 3886792 11/17/17 11/20/17 PW- La Crosse Please remove INTERNAL Avenue Grand weeds, debris from Overgrown Terrace, CA west side Lacrosse Weeds across from blue mountain collision Page 153 Packet Pg. 75 B.3.a 78 3886910 11/17/17 12/7/17 PW- 22795 Barton Secondly, is there INTERNAL Road Grand any way we can have General Terrace, CA maintenance clean Office Repairs the outside of the case before they come back to finish? It is really dusty. 79 3886913 11/17/17 11/20/17 PW- 22795 Barton Made four Annex INTERNAL Road Grand Building keys for General Terrace, CA Sheriff access. Office Repairs 80 3886918 11/17/17 11/27/17 PW- 22795 Barton Please make sure o CL INTERNAL Road Grand everything is General Terrace, CA vacuumed in the Office Repairs Annex building once clearing out is complete.Thank you. U 81 3886953 11/17/17 11/20/17 PW- Mount Vernon Barbara reported Q INTERNAL Avenue Grand overgrown weeds on t Overgrown Terrace, CA the left side growing c Weeds onto the curb towards the Mt. Vernon hill. Also, dirt coming y down the hill on the E street that needs to be picked up. Q- 82 3891023 11/20/17 11/21/17 PW-Pothole Barton Road Please fill in pot hole Repair Grand Terrace, on Barton/Glendora r CA U 83 3891028 11/20/17 11/21/17 PW- 22795 Barton Meet TPE in Closed INTERNAL Road Grand Session room for r General Terrace, CA outlet repair N Office Repairs >; 84 3891040 11/20/17 11/21/17 PW- Canal Street Please meet TPE at O INTERNAL Grand Terrace, Canal to remove dirt Z City Light CA from electrical box in c Pole Repairs order to pull wire a 85 3891049 11/20/17 PW-Other- Orangewood Please inspect weeds m Non Court Grand on Orangewood Emergency Terrace, CA Address. See if city City Service property Request E 86 3891058 11/20/17 11/21/17 PW- Barton Road Please drive Truck INTERNAL Grand Terrace, route and inspect for (D Other- Non- CA proper signage. Emergency City Service r Request G 87 3891130 11/20/17 11/21/17 PW- Barton Road Please change out INTERNAL Grand Terrace, arrows on Truck Street Signs CA Route signs to proper notification t 88 3891135 11/20/17 11/21/17 PW-City Sign La Crosse Please change out A Issue Avenue Grand frame and stop sign Q Terrace, CA and replace with new temp stop sign and new battery for Flashing light 89 3891139 11/20/17 PW- 21810 Main Please inspect INTERNAL Street Grand overgrown weeds in Overgrown Terrace, CA Canal behind High Weeds School Page 154 Packet Pg. 76 B.3.a 90 3891147 11/20/17 11/21/17 PW-Other- 22633 Barton Please meet Jesse, Non Road Grand Mr. Duffy,Alan and Emergency Terrace, CA committee for event City Service preparation on Request November 30 tree lighting Ceremony 91 3891151 11/20/17 11/21/17 PW-Other- Barton Road Please pick up signs Non Grand Terrace, at TMI in Riverside Emergency CA City Service Request 92 3891157 11/20/17 11/21/17 PW- 22795 Barton Please remove e o CL INTERNAL Road Grand waste items,furniture Move Terrace, CA and vacuum annex Furniture room when complete with removal 93 3894643 11/21/17 11/21/17 PW-Parks 21937 Grand Please blow off tennis U (Non- Terrace Road court and playground Q Emergency Grand Terrace, t request) CA c 94 3894674 11/21/17 11/21/17 PW- 22795 Barton Continue sign 0 INTERNAL Road Grand inventory Street Signs Terrace, CA m 95 3894713 11/21/17 11/21/17 PW- 22795 Barton Move it items to next E INTERNAL Road Grand room, dispose of Move Terrace, CA damaged furniture in Q- a� Furniture Building and safety 96 3894722 11/21/17 11/21/17 PW-City Sign Mount Vernon Remove illegal signs r Issue Avenue Grand on city poles U Terrace, CA 97 3894728 11/21/17 11/21/17 PW-Other- Mount Vernon Please pick up c Non Avenue Grand shopping carts 04 Emergency Terrace, CA City Service O z Request 98 3895613 11/21/17 11/27/17 PW- 22795 Barton Can you please put in c INTERNAL Road Grand a work order for me. General Terrace, CA The recessed lighting Office Repairs by the door at the annex building is not working, and our volunteer usually record the spots at a night. Can you please have the light bulb replaced. Z' t 99 3895623 11/21/17 PW- 22795 Barton Please have picked INTERNAL Road Grand up dimensional letters G General Terrace, CA from Updog and Office Repairs placed at the green c counters see Alan or Jessica for direction. t Thank you. 2233 La Crosse Ave, Q Colton, CA 92324 100 3895724 11/21/17 12/6/17 PW- Barton Road Can you add a work INTERNAL Grand Terrace, order for cleaning up Other- Non- CA the Kiosk and entry Emergency monument on Barton City Service and Honeyhill and the Request city limit?Also, the west facing doors at City Hall are not Page 155 Packet Pg. 77 B.3.a latching. 101 3903569 11/25/17 12/7/17 PW-Pothole 12709 Royal There is a large Repair Avenue Grand pothole at the Terrace, northeast corner of California Royal Avenue and Pick St. It was reported and repaired winter of 2016, but m the rains immediately washed the repair away. It has been in > need of repair for year. When will Q Royal Avenue be re- 2' slurried and the pothole repaired? 1 0 cannot find a date for re-slurry of Royal on c the schedule on this m webside. - 102 3903747 11/26/17 PW-Sidewalk 22208-22218 1 have some uneven 0 a Issue Lark Street sidewalk in front of Grand Terrace, my house. I have a California very active toddler r who's going to be U spending more time ti outside,since the o weather is cooler. It's N a major trip hazard o for him. z 103 3905840 11/27/17 11/27/17 PW-Other- Barton Road Please Hang Banners Non Grand Terrace, and Ornaments on 0 Emergency CA city poles for XMAS y City Service Request c}a 104 3905859 11/27/17 11/27/17 PW- 22795 Barton Please return desks INTERNAL Road Grand and chairs back to E Move Terrace, CA building and safety Furniture a 105 3905862 11/27/17 11/27/17 PW- Pico Street please unclog quick p INTERNAL Grand Terrace, coupler at Pico Park >% Irrigation CA Baseball field 1 r Repairs 0 106 3905869 11/27/17 11/27/17 PW- Pico Street Please install light INTERNAL Grand Terrace, bulbs in Light Poles in City Light CA parking lot at Pico 0 Pole Repairs Park E 107 3905871 11/27/17 11/27/17 PW-Parks Grand Terrace Please untangle the (Non- CA flag and replace with r Emergency new one Q request) 108 3905941 11/27/17 11/27/17 PW-Other- 22795 Barton Return Items back to Non Road Grand Home depot Emergency Terrace, CA City Service Request 109 3905952 11/27/17 11/27/17 PW-Other- Grand Terrace Please Pick Up event Non CA signs and cones from Emergency TMI Page 156 Packet Pg. 78 B.3.a City Service Request 110 3906998 11/27/17 11/27/17 PW- 22795 Barton Please secure the INTERNAL Road Grand kiosk poster signs as Street Signs Terrace, CA they were reported coming down, thank you. Director wants this done today. 111 3907146 11/27/17 11/27/17 PW- Barton Road Please repair 2 INTERNAL Grand Terrace, damaged xmas City Light CA banners done over Pole Repairs the weekend. CL 0 112 3907156 11/27/17 12/6/17 PW-Other- Barton Road Please take xmas Non Grand Terrace, tree box(stand Emergency CA and install tree at City Service Triangle.Also, Request remove lights from Q light standard and >% install two wreaths, put up xmas lights 0 and secure tree before Nov 30th 113 3907222 11/27/17 11/27/17 PW-Parks Pico Street Change out light bulb m (Non- Grand Terrace, at Pico Park E Emergency CA a request) 0 114 3907232 11/27/17 11/28/17 PW-Parks Pico Street Please check first (Non- Grand Terrace, thing in tomorrow r Emergency CA morning if parking �? request) lights are working at ti Pico Park and at c Child Care Parking N Lot o 115 3907413 11/27/17 12/14/17 PW- 22795 Barton Could you put in a z INTERNAL Road Grand work order for ' Event Set-up Terrace, CA maintenance to set c up use of the °- community room. We will need about 25-30 chairs set up, c and a table for the projector,with the r_ project set up in the a room. Set up is for a) December 14th, and should be completed by 3 pm. Thank you c and please let me 0 know if you have any questions. c 116 3910870 11/28/17 11/28/17 PW-Other- 22795 Barton Home Depot to buy m Non Road Grand xmas materials Emergency Terrace, CA r City Service Q Request 117 3910872 11/28/17 12/6/17 PW- 22400 Barton Please check timer INTERNAL- Road Grand for clock for parking Child Care Terrace, CA lot lights Facility 118 3910946 11/28/17 11/28/17 PW- 22795 Barton Please change Light INTERNAL Road Grand Bulb at Building and Other- Non- Terrace, CA Safety Emergency City Service Page 157 Packet Pg. 79 B.3.a Request 119 3911011 11/28/17 12/6/17 PW- Michigan Street Please remove INTERNAL Grand Terrace, weeds across GTHS Overgrown CA on Main St Weeds 120 3913135 11/29/17 11/30/17 PW-Other- 22795 Barton Please build box for Non Road Grand picture cut out for Emergency Terrace, CA Holiday Tree Lighting City Service Nov 30 Request 121 3917198 11/30/2017 12/5/17 PW- 22795 Barton Please replace the Q. INTERNAL Road Grand windshield wiper Other- Non- Terrace, blades on the Camry Emergency California and Prius, and fill the City Service wiper fluid on the Request Cam . Q 122 3918190 11/30/2017 12/7/17 PW- 22795 Barton Resident called in for >% INTERNAL Road Grand broken asphalt that Asphalt Terrace, CA needs temporary 0 Repairs repairs, unsure if this is Grand Terrace. He said he's spoken with m City of Colton and E San Bernardino County and the (D County advised it was Grand Terrace r streets. Please �? inspect, take photos ti and advise.Thank c you. N 123 3918333 11/30/2017 12/5/17 PW- Palm Avenue Please clean debris o INTERNAL Grand Terrace, on the new handicap Z Street repairs CA ramp installed at Palm Ave,thank you. 0 a m c m E a a� 0 Z, r c 0 r c m E R r r Q Page 58 Packet Pg. 80 B.3.a Street Maintenance Work Orders Not Entered SeeClickFix Streets, Parkway & Storm Drain ■Picked up and installed banners Citywide _ Q d !Repaired broken line on Mt. � Vernonn parkway 21 U Iwo Repaired ninty sprinklers and Q replaced at Grand Terrace parkway t c O Removed weeds on Canal street E O r L ■Removed post on De berry to install sign r ■Picked-up shopping cart on Barton U_ road 0 N O Z O O OrdersFacilities Maintenance Work C O E L 21 .4 0 C0 G Moved desk and Moved file �+ Lowe red f I ags at Re agarranged Store chairs ■the cabinetinto City Hall,Pico wall event equipment in straps for AnnexBuilding AnnexBuilding Park and frames in City the Annex Rollins(set-up for Richard Q closedShe rriff s) Park // Page 159 Packet Pg. 81 B.3.a Signal Light Maintenance Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted: IntersectionRegular Maintenance '-•. Barton '•.• n/a BartonRd/Honey Hills Dr ' x n/a _ Barton '. n/a O Barton Rd/Mount Vernon Avex n/a a Barton Rd/Preston St n/a Vernon D- Be x n/a > Main St/Michigan St a Main St/High School entrance O c m E a a� 0 r U ti r O N O Z O N cC Park Maintenance a E Work orders are generated either through resident calls, or self-generated by city staff a (maintenance and non-maintenance). It should be noted that work orders do not identify the o hours spent on a particular task. For instance, depending on the scope of repair, an irrigation ' repair can be completed in as little as an hour or several days. There were a total of 4 work orders pertaining to Park related not reported onto SeeClickFix. ° r c as E r r Q Page 60 Packet Pg. 82 B.3.a rrk r • nce Work Orders Q d t+ Z V - Searched online for Q ddnkingtountain part for the Fitness parked andordered +�+ C0 Painted door at Pico Park C 0 9 Weed ahatement at Fitness park E E Pressured washed Pico Park benches Q 0 Park Reservations November 2017 0 Park Shelter/Field Date Reserved Richard Rollins Shelter B November 11 , 2017 0 Richard Rollins Shelter C & D November 4, 2017 L 0 a aD W c aD E r L Q 0 a 21 C0 G d E V 0 Q Page 61 Packet Pg. 83 Full service Restroom Trash Park Grass planter Gopher service receptacle mowed maintenance service (a.m.) service Richard Rollins LWeekly •nce am Daily Park Pico ParkWeekly Once Once Daily M-Fr, S* TJ Austin ParkWeekly Once Weekly Gwen Karger _ Park • Once (pull Fitness Park wee Fm Griffin Park • s) A >1 Grass Full service Trash = Location mowed planter service maintenance receptacle Greenbelt - 21 Canal StripWeekly Oriole slope • • Orange Grove Once (pull Parkwayweeds) Civic CenterWeekly Once Daily Bike Stations • '.• - 62 B.3.a Waste Management Services Burrtec Waste Industries Waste Generation Report: - Burrtec will be able to release Waste Generation Reports two months following. November 2017 Report Total O Tint Scrap COmm9 Select! Tonnage Route Description Refuse Recycling F-waste Greenwasle Tires White Metal Inert CSD Floomort Generated Residential Total 257.06 19.42 184.62 521.10 �+ Christmas Tree Total - - - - - - - - - - > Bulky Item Total 2.62 0.16 0.02 1.31 0.08 4.19 525.29 Residential Clean Up Total - - - - - - - Multi-Family Total 164.26 9.94 - - - - - - - - 174.20 174.20 Multi-Family Commercial Total 197.63 5.27 0.91 0.32 204.13 t School Total 62.98 14.80 - 77.78 281.91 Commerciel +' C Rolloff Total 48.80 - - - - - - 40.00 1.97 - 90.77 90.77 Rollof7 O 733.35 109.43 0.16 184.62 0.02 1.31 0.99 40.00 1.97 �-r (a) N E Total t+ Tonnage Net Tonna4 Q Diverted Tonnage Diverted Residue 9b Residue Tons Diverted N Residential Recyling-AMMRF 79.42 79.42 33.73% 26.79 52. Bulky Items 0.02 1.31 0.08 1.41 0.00% - 1. �= E-Waste 0.16 0.16 0.00% 0. V Residential Greenwaste 184.62 184.62 0.00% - 184. ti r Multi-Family Recy-AMMRF 8.06 8.06 34.47% 2.78 5. O Multi-FamiryRecy EVRT 1.88 1.88 21.65% 0.41 1. IN Commercial Recycling-AMMRF 1.82 1.62 34.47% 0.63 1. 0 O Commercial Recycling-EVRT 3.45 1 1 3.45 21.65% 0.75 2. Z Commercial Other Recycling - - 0.91 - - 0.91 0.00% - 0. Commercial-MRF Credit (d) 0.32 0-32 0-00% - 0. 0 School Recy-AMMRF 4.60 4.60 34.47% 1.59 3. (1) School Recy-EVRT 10.20 10.20 21.657 2.21 - 7. Rolloff C&D Loads 1.97 1.97 22.89% 0.45 1. +�+ C Rolloff--Other Recycling - _ - - - 40.00 - 40-00 0.00% - 40. N Total Diverted Tonnage - 109.43 0.16 184.62 0.02 1.31 0.99 40.00 1.97 0.32 338.82 35.61 303. E CIWA4B Program Refuse Recychng Composting Speciaf Waste-4000 Series Facility Recovery Refuse All Program M Q CIWMB Program-Code 2000 Series 3000 Series (c) 7000 Series (b) Gross Diversion 31.60% Net Diversion 28.2 Residential 50.56% Residential 45.4 t A9ulti-Family 5.71% A101-Farntty 3.8 C Commercial 3.18% Commercial 2.5 0 School 19.03% School 14.1- r Ro11off 46.24% Rolloff 45.7• C d E Reconciliation of Tonnage to CIWMB Report: V Total refuse generated 733.35 (a) Total special waste 43.84 (c) r a+ Total residue 35.61 (b) Q Total Refuse 768.96 Commercial MRF credit for diversion only {d) Net Tonnage Diverted 303.21 (a) Total Reported 1,072.17 Page 163 Packet Pg. 85 B.3.a Public Works Administration Contracts, Bids, Reports, Grants & Project Management Contracts: Contractor Name Service Contract Amount 0 ACCO Engineered Systems HVAC $22,850 Charles Abbott Associates Landscape and Lighting $2,640.00 Assessment District a Annexation Engineering 21 Clean Street Street Sweeping Services $58,000.00 0 City of Colton Cooperative Traffic Signal Maintenance for /A Agreement with Grand Terrace signal on Litton Avenue EZ Sunnyday Landscape Landscape Maintenance $45,430.00 a Gopher Patrol Gopher Abatement Services $6,512.00 0 Hardy and Harper, Inc Street Maintenance Services $75,000.00 r The HdL Companies Permit Services $1,953.20 v ti Interwest Consulting Group On-Call Public Works Inspection $40,000.00 c TKE Engineering Services `" HR Green 0 z Interwest Consulting Group Barton Road / 1-215 Interchange$46,000.00 c Project Management Lynn Merrill NPDES Services $7,000.00 Moran Janitorial Services Janitorial Services for City Hall $19,980.00 and City Parks E Otis Elevator Company Elevator Maintenance Service $4,272.00 21 San Bernardino County Household Hazardous Waste $17,027.96 Fire Dept—Hazardous (HHW) Services c Material San Bernardino County Fire and Weed Hazard $13,526.00 Land Use Services Abatement Services E St. Francis Electric, LLC. Traffic Signal Maintenance $10,000.00 + r Services ($23,200 for LED Q lights FY 17/18 only) County of Riverside Main Street Traffic Signal $5,500.00 TLMA Administration Maintenance Services Tree Pros On-Call Tree Trimming Services $15,000.00 Page 164 Packet Pg. 86 B.3.a West Coast Arborist Tree Trimming and Tree $192,802 (over 5-yr Planting Services term) + ($15,000 for tree planting FY 2017/18 only) Western Exterminator Pest Control Services $3,504.00 Company Willdan Consultant Building Official, $55,000: Permit Technician, Inspection, Plan check/inspection and Engineering Services $30,000: a engineering services $10,000: Building Official Z a Bids: - Award of Contract to No Fault Sports Group for Rollins Park Playground Safety Surfacing E Major Reports: - Capital Improvement Plan (FY 2017/18 —2022/23) Approval by City Council and c Submittal to San Bernardino County Transportation Authority(SBCTA) r t� Grants: ti - MSRC funding for EV Charging Stations and new heavy-duty maintenance truck(in N progress) - HSIP—Highway Safety Improvement funding for Mt. Vernon Z - Cal Recycle—Rubberized Pavement Grant for FY 2017/18 CIP - CDBG for FSA Senior Meal Program and Case Management Services, FSA Senior 0. Center Director, and Code Enforcement Project Management: a - Playground Pour-In-Place Rubber Surfacing at Rollins Park - Street light installation on Rosedale—Edison scheduled to install end of December - CalTrans SB 1 Forum for implementation of SB 1- RMRA Funding c - Tree Planting Project—third party arborist selected and schedule set z - Ensure all capital projects registered with Department of Industrial Relations (DIR) c - LED lights for signalized intersections—to be furnished and installed by St. Francis Electric c d - Dog Park Construction E a Page 165 Packet Pg. 87 .. . . B.3.a cart 0 ��. City of Grand Terrace San Bernardino County Sherriff V- 0 a m o: r Z Q 2, t c 0 c a� E a a a� 0 Sheriff's Contract • Law Enforcement Services N 0 z rL 21 Q C0 G d V Q Page 66 Packet Pg. 88 B.3.a ��. San Bernardino County Sheriff's Department 0 0 o: Services November 2017 December 2017 >, r Officer Contact and Calls 956 1015 Q Calls to Dispatch November 2017 December 2017 t Emergency 4 0 0 Priority 1 124 133 c Priority 2 55 60 E Priority 3 138 134 a Priority 4 63 74 0 Tota I: 384 401 >, r U 0 N Officer Contact and Calls o Z 1020 1015 L 0 CL 1010 1000 990 E r L 980 a a� 970 960 956 r 950 r 940 930 E 920 a November 2017 December 2017 Page 67 Packet Pg. 89 B.3.a Calls To Dispatch 450 401 400 384 0 a m o: r 350 a , 300 E r L Q 250 0 r U 200 cv 0 z 150CL E 100 a 0 1 r 50 0 r / 4 0 U r r November 2017 December 2017 a Emergency ■ Priority 1 Priority 2 ■ Priority 3 Priority 4 Page 168 Packet Pg. 90 This page left intentionally blank. IF-, .. . . B.3.a cart City of Grand Terrace San Bernardino County Fire 0 a Q z c 0 c a� San Bernardino County Fire CD N � ► D�J 00 c ' o SAN lrrO c as E FIFE c % 0 a Page 69 Packet Pg. 91 B.3.a �NpRDINp C -- �� �� COUNTY 2] SAN BEBNABDQIO ^� FIRE - City of Grand Terrace 0 Fire Department Responses r Z 11/01/17 — 11/30/17 a 21 0 Call Type Number of Calls (D E r Commercial Alarm 1 a a� 0 Commercial Investigation 1 r U Fire— Residential 2 0 Fire—Vehicle 2 0 Medical Aids 79 Z `0 Outside Electrical Incident 1 a aD rr Outside Investigation 1 c aD Residential Alarm 1 E L Q Traffic Collision Unknown Injuries 2 p 21 Traffic Collision Unknown Injuries—Freeway 2 r 0 Traffic Collision With Injuries 1 c m Total Calls 93 E r r Q Page 170 Packet Pg. 92 B.4 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 Council Item TITLE: Monthly Financial Report for November-2017 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Receive and file the Monthly Financial Report for the period ending November 30, 2017. 2030 VISION STATEMENT: This staff report supports City Council Goal #1 , "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The Finance Department has developed a Monthly Financial Report (MFR), which will be submitted to the City Council each month. The attached MFR is for the period ending November 30, 2017. The purpose of the MFR is to identify actual revenues received, and expenditures incurred, for the current fiscal year and compare them to the Approved Budget and fiscal year-to-date (YTD) expected amounts. The MFR encompasses the City's General Fund. DISCUSSION: The Fiscal Year (FY) 2017-18 Approved Budget amounts are presented in the attached MFR for reference purposes. Any adjustments to the Approved Budget that may occur during the fiscal year will also be reflected in the report. The "expected" revenues reflect an analysis of revenue receipts that have, historically, been received as of this month in the fiscal year. The resulting positive or negative variances shown in the MFR are in comparison to these "expected" receipts. The timing of expenditures is more evenly distributed during the fiscal year than revenue receipts; however, it is not entirely straight-line in nature. For example, some months have three pay periods rather than two. Additionally, certain expenditure postings, such as the cost allocation plan, are made quarterly rather than monthly. All of these factors are reflected in the YTD "expected" expenditures shown in the MFR. As part of the MFR, staff will include explanations of significant variances between YTD actual revenues and expenditures, and those that are "expected" at that point in the fiscal year. This analysis and reporting process is intended to keep the City Council Packet Pg. 93 B.4 informed regarding the City's financial position relative to the budget, and to identify any financial issues or concerns that arise during the fiscal year so appropriate and timely action can be taken in response to these variances. When reviewing the charts that provide the current monthly status of both revenues and expenditures, it is helpful to bear in mind that some of the fluctuations from month to month may be due to the following: • Invoices were not submitted to the City in a timely manner; and • Invoices may have required further review by the authorizing department. In addition, the MFR has been redesigned to provide more transparency by providing charts that compare actual receipts and expenditures against expected and approved budgets. Each category has 2 charts: 1. the 1st chart shows the actual receipts or expenditures incurred for the current fiscal year (FY2017-18) and is compared to the prior year (2016-17) actuals; and 2. the 2nd chart shows the total annual amounts incurred, for the current year, the prior year and is compared to the "expected" amounts for the current year. FISCAL IMPACT: GENERALFUND In order to provide a better understanding of the General Fund's fiscal condition on a monthly basis, the Monthly Financial Report has been revised to reflect the net surplus or deficit of actual revenues versus actual expenditures. However, as stated earlier, revenues are not necessarily evenly distributed each month while expenditures are more streamlined. It is recommended to bear in mind that this may result in a significant surplus or deficit in a particular month and may not be reflective of the City's overall fiscal condition. Explanations will be provided for any significant variances. The table below reflects the General Fund's revenue and expense statement as of November 30, 2017. This is consistent with the receipt of revenues normally received in the latter part of the fiscal year. Table 1 City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending November 30, 2017 Packet Pg. 94 B.4 Positive Exp. YTD (Negative) % Variance Approved Appr YTD Appr from Budget Expected Bd t Actuals Bd t Expected REVENUES Property Tax 1,785,000 90,990 5.1% 104,065 5.8% 13,075 Residual Receipts- RPTTF 825,000 0 0.0% 0 0.0% 0 Franchise Fees 500,800 107,690 21.5% 96,313 19.2% 11,377 Licenses, Fees& Permits 332,700 105,440 31.7% 133,603 40.2% 28,163 Sales Tax 870,000 236,170 27.1% 226,414 26.0% 9,756 Intergovernmental Revenue/Grants 25,000 0 0.0% 0 0.0% 0 Charges for Services 138,220 24,010 17.4% 36,464 26.4% 12,454 Fines & Forfeitures 75,700 27,250 36.0% 32,981 43.6% 5,731 Miscellaneous 83,250 5,870 7.1% 689 0.8% 5,181 Use of Money& Property 145,000 59,110 40.8% 5,250 3.6% 53,860 Waste Water Receipts 300,000 300,000 100.0% 300,000 100.0% 0 TOTAL REVENUES Q 67 18.8% 777 18.4% EXPENDITURES Salaries 1,142,746 408,284 35.7% 366,904 32.1% 41,380 Benefits 613,768 213,161 34.7% 187,023 30.5% 26,137 Professional/Contractual Services 2,997,821 1,138,730 38.0% 1,111,225 37.1% 27,505 Materials &Supplies 177,781 72,661 40.9% 75,309 42.4% 2,648 Lease of Facility/Equipment 8,000 1,950 24.4% 2,498 31.2% 548 Utilities 132,000 52,540 39.8% 54,138 41.0% 1,598 Overhead Cost Allocation 90,750 24,12U) 26.6% (22,688) 25.0% 1,432 2011 TABs Proceeds 239,015 76,826 0.0% 77,258 0.0% 432 Transfers Out 125,800 31,950 25.4% 31,450 25.0% 500 TOTAL EXPENDITURES 5.346,181 1.971,981 36.9% 1A& 118 35.2% HIM REVENUE & EXPENDITURE SUMMARY REVENUES 5,080,670 956,530 18.8% 935,777 18.4% 20,753 EXPENDITURES 5 346 181 1 971�9811 36.9% 1 883 118 35.2% 88,863 NET JZU5=1=U 4 1 4(9 7.3401 68,111 Packet Pg. 95 B.4 The following table displays significant variances (over or under $10,000) and causes of the variance. Table 2 Significant Variances in Financial Report(over/under$10,000) For the Period Ending October 31, 2017 Description Discussion Amount REVENUES Property Tax 13,075 Franchise Fees 11,377 The City has seen an increase in Public Works permits Licenses, Fees& Permits revenue during the first few months of the year. 28,163 Plan Review services that were expected in FY2016-17 were Charges for Services received and recorded in the current fiscal year. 12,454 The lease agreement with Family Service Association (FSA) for the child care facility has been revised and approved by Council to reflect a decrease in lease revenue from FSA. Staff will return during the Mid-year report to provide additional information and year-end projections as a result of Use of Money& Property the decreased revenue. 53 860 REVENUE VARIANCE EXPENDITURES Salaries Salary and benefits savings are mainly due to positions being 41,480 vacant at the start of the fiscal year. Two positions in the Benefits Planning & Development Services Dept. have been filled. 26,137 Professional/Contractual Several consultant invoices received for November were Services rocessed in the following month. 27,505 EXPENSE VARIANCE ATTACHMENTS: • MFR November-2017 (PDF) APPROVALS: Cynthia A. Fortune Completed 01/17/2018 3:21 PM Finance Completed 01/17/2018 3:21 PM City Attorney Completed 01/17/2018 3:45 PM City Manager Completed 01/17/2018 5:33 PM Packet Pg. 96 B.4 City Council Pending 01/23/2018 6:00 PM Packet Pg. 97 This page left intentionally blank. IF-, B.4.a City of Grand Terrace Monthly Financial Report For the Period Ending November 30, 2017 r 0 N O E d O Z I.- 0 O TyCL w o LL O G�FM7 TE��{�CE r O N L E d �i O Z - N C f+ d V R Q Packet Pg. 98 B.4.a Table of Contents GENERALFUND Revenue Summaries r O N i RevenueAssumptions...........................................................................................4 Revenue Monthly Financial Detail .........................................................................5 ; Revenue Monthly History Charts: z0 L r SalesTax........................................................................................................7 0 a Licenses, Permits & Fees 8 °' FranchiseFees...............................................................................................9 c i- Expenditure Summaries 21 r c 0 Expenditure Assumptions 12 Expenditure Monthly Financial Detail by Category 13 0 Expenditure Monthly History Charts: L Benefits........................................................................................................... 15 ; Professional/Contractual Services.................................................................. 16 z Materials & Supplies....................................................................................... 17 U- r c E a 2 Packet Pg. 99 0 M z M s D ' � r s n Q sow C � � z W , M M z C M n W rt CQ W 3 0 c Attachment: MFR November-2017 (Monthly Financial Report for November-2017) B.4.a REVENUE ASSUMPTIONS: 1 . Property Tax receipts are usually received twice a year: in December and May. 2. Residual Receipts — Redevelopment Property Tax Trust Fund (RPTTF) receipts are received twice a year: June for the July - December period and January for the January - June period. r O N 3. Franchise Fee receipts are received monthly and quarterly; usually 30 - 45 days after the month or quarter end. 0 Z 4. Sales Tax receipts are received monthly; the State distributes (advances) ,0 sales tax revenues usually 60 days after the close of the month; then has 0 a quarterly "true-up." 5. Waste Water receipts are received annually, usually at the first month of the fiscal year. ;, 0 6. All other receipts are based on historical receipt pattern. ti r O 7. Sections/Cost Centers are rolled into each Category as follows: E a. Property Tax > b. Residual Receipts z c. Franchise Fees d. Licenses, Fees and Permits e. Sales Tax E f. Sales Tax — Economic Development Agreement g. Proceeds from the Sale of Property a h. Intergovernmental Revenues and/or Grants i. Charges for Services j. Miscellaneous Revenues k. Use of Money and/or Property I. Wastewater Receipts 4 Packet Pg. 101 B.4.a City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending November 30,2017 Positive Exv. YTD (Negative) % % Variance Approved Appr YTD Appr from REVENUES Budget Expected Bdqt Actuals Bdqt Expected Property Tax 1,785,000 90,990 5% 104,065 6% 13,075 Residual Receipts-RPTTF 825,000 0 0% 0 0% 0 Franchise Fees 500,800 107,690 22% 96,313 19% (11,377) Licenses, Fees&Permits 332,700 105,440 32% 133,603 40% 28,163 Sales Tax 870,000 236,170 27% 226,414 26% (9,756) N Sales Tax-Econ Dev Agrmt 0 0 0% 0 0% 0 CD Proceeds from Sale of Property 0 0 0% 0 0% 0 E m Intergovernmental Revenue/Grants 25,000 0 0% 0 0% 0 > O Charges for Services 138,220 24,010 17% 36,464 26% 12,454 Z L Fines&Forfeitures 75,700 27,250 36% 32,981 44% 5,731 r Miscellaneous 83,250 5,870 7% 689 1% (5,181) `O Use of Money&Property 145,000 59,110 41% 5,250 4% (53,860) CD Transfers In 0 0 0% 0 0% 0 Waste Water Receipts 300,000 300,000 100% 300,000 100% 0 c c� TOTAL REVENUES 5,080,670 956,530 19% 935,777 18% (201753) ii Positive Exp. YTD (Negative) = O Variance Approved Appr YTD Appr from EXPENDITURES Budget Expected Bdqt Actuals Bdqt Expected 0 Salaries 1,142,746 408,284 36% 366,904 32% 41,380 N L Benefits 613,768 213,161 35% 187,023 30% 26,137 Professional/Contractual Services 2,997,821 1,138,730 38% 1,111,225 37% 27,505 E Materials&Supplies 177,781 72,661 41% 75,309 42% (2,648) >p Lease of Facility/Equipment 8,000 1,950 24% 2,498 31% (548) Z w Utilities 132,000 52,540 40% 54,138 41% (1,598) LL Overhead Cost Allocation (90,750) (24,120) 27% (22,688) 25% (1,432) +: 2011 TABs Proceeds 239,015 76,826 0% 77,258 0% (432) Transfers Out 125,800 31,950 25% 31,450 25% 500 E t TOTAL EXPENDITURES 5,346,181 1,971,981 37% 1,883,118 35% 88,863 Q Positive Exp. YTD (Negative) % % Variance Approved Appr YTD Appr from SUMMARY Budget Expected Bdqt Actuals Bdqt Expected REVENUES 5,080,670 956,530 19% 935,777 18% (20,753) EXPENDITURES (5,346,181) (1,971,981) 37% (1,883,118) 35% (88,863) NET 2 11 (1.015.451) 47 4 �_ 111 5 Packet Pg. 102 B.4.a MONTHLY REVENUE - Property Tax (2017-18 vs. 2016-17) $0 JUN $8,856 $0 MAY $5 0,665 $0 APR $131,195 $0 MAR $7,894 O N L d $0 FEB E $46,909 ; O Z L $0 12 JAN $613,800 O N DEC $0 $87,080 _ O C LL NOV $8,442 >% $42,929 C O $0 ... OCT ti $12,171 r O N L 4) $21,623 m SEP E $0 d O Z $0 w AUG LLLL $0 c C d $0 E JUL t $0 C� r r+ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 Q ■2017-18 Actuals ❑2016-17 Actuals FY2017-18 Expected 90,990 FY2017-18 Actuals 104,065 FY2016-17 Actuals 55,1099 20,000 40,000 60,000 80,000 100,000 120,000 O FY2016-17 Actuals ■ FY2017-18 Actuals ■ FY2017-18 Expected 6 Packet Pg. 103 MONTHLY REVENUE - Sales Tax (2017-18 vs. 2016-17) $0 JUN $189,1 $0 MAY $5 ,473 $0 APR $54 300 $0 MAR ti $5,816 r O N L FEB $o E $6,400 ; O Z $0 0 JAN $3,875 i O Q d w DEC $o f0 $7 i,437 V C f0 C $78,800 LL NOV >4 $79,700 z CCC $59,100 v OCT $3 i,260 O N L SEP $88,514 � $91,7 1 E d 0 Z $0 AUG $0 a+ C $0 JUL E $0 C1 fC a+ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 Q ❑2017-18 Actuals ❑2016-17 Actuals FY2017-18 Expected $236,17Q FY2017-18 Actuals $226,414 FY2016-17 Actuals $206,711 100,000 200,000 300,000 400,000 S00,000 600,000 700,000 800,000 ❑ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected Packet Pg. 104 MONTHLY REVENUE - Licenses, Permits & Fees (2017-18 vs. 2016-17) so JUN $3,325 $0 MAY $37, 61 $0 APR $42,696 $0 MAR ti $22,380 r O N L $0 FEB $52,217 d p Z $0 L. JAN p $8,737 � p JZ $� 0) DEC $34,460 C NOV $13,530 C $26,415 LL t C $36,020 p OCT $11A7a 2 ti O SEP $53,701 N L. $32,354 4) 41 AUG $9,832 Q $11,610 Z LLLL G JUL $20,520 $2a,198 = 0) E t - 10,000 20,000 30,000 40,000 50,000 60,000 0 r r+ Q ❑2017-18 Actuals ❑2016-17 Actuals FY2017-18 Expected $105,440 FY2017-18 Actuals $13 ,603 FY2016-17 Actuals $106,052 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 ❑ FY2016-17 Actuals ■ FY2017-18 Actuals ❑ FY2017-18 Expected 8 Packet Pg. 105 MONTHLY REVENUE - Franchise Fees (2017-18 vs. 2016-17) $0 JUN $68,735 $0 MAY $34, 22 $0 APR $161,327 $0 ti MAR $43,190 N L d FEB $0 E O Z JAN $0 $48,665 ' O N $0 DEC C C 54,405 LL NOV $59,181 � t C O 17,991 OCT ... 4,537 ti O N $23,916 L SEP d $26,386 m d O AUG $0 Z $o LLL JUL $0 d $0 E t V 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 m Q ■2017-18 Actuals ❑2016-17 Actuals FY2017-18 Expected $107,690 FY2017-18 Actuals $96,313 FY2016-17 Actuals $100,105 100,000 200,000 300,000 400,000 500,000 O FY2016-17 Actuals ■ FY2017-18 Actuals ❑ FY2017-18 Expected 9 Packet Pg. 106 B.4.a ti r 0 N L E d > 0 Z L This page left intentionally blank. L 0 Q N0 r _ 0 a r O Gi � N� I F F < CE L E 0 Z U- a 10 Packet Pg. 107 B.4.a GENERAL FUND EXPENDITURE BY CATEGORY r 0 N i E d O Z I.- 0 L Q cu r— LL o0 G�HN7 TE��FCE 0 N L E d O NZ C� C f+ d V R Q 11 Packet Pg. 108 B.4.a EXPENDITURE ASSUMPTIONS: 8. Expenditure appropriations are divided into 12 monthly allocations, with adjustments made for payroll periods, the timing of debt service payments, and certain quarterly allocations. 9. Sections/Cost Centers are rolled into each Category as follows: m. Salaries r n. Benefits N L o. Professional/Contractual Services p. Materials and Supplies q. Lease of Facilities and/or Equipment Z r. Equipment ,0 S. Capital Projects o t. Utilities u. Debt Services v. Overhead Cost Allocation w. Transfers Out LL ti r O N L E d 0 NZ�/ LL C� C f+ d E V R Q 12 Packet Pg. 109 B.4.a City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending November 30,2017 Positive Exp. YTD (Negative) % % Variance Approved Appr YTD Appr from REVENUES Budget Expected Bdqt Actuals Bdqt Expected Property Tax 1,785,000 1,785,000 5.1% 104,065 5.8% 13,075 Residual Receipts-RPTTF 825,000 825,000 0.0% 0 0.0% 0 Franchise Fees 500,800 500,800 21.5% 96,313 19.2% (11,377) ti Licenses, Fees&Permits 332,700 332,700 31.7% 133,603 40.2% 28,163 0 Sales Tax 870,000 870,000 27.1% 226,414 26.0% (9,756) ci Sales Tax-Econ Dev Agrmt 0 0 0.0% 0 0.0% 0 E Proceeds from Sale of Property 0 0 0.0% 0 0.0% 0 Intergovernmental Revenue/Grants 25,000 25,000 0.0% 0 0.0% 0 Z Charges for Services 138,220 138,220 17.4% 36,464 26.4% 12,454 p Fines&Forfeitures 75,700 75,700 36.0% 32,981 43.6% 5,731 O Miscellaneous 83,250 83,250 7.1% 689 0.8% (5,181) Q- m Use of Money&Property 145,000 145,000 40.8% 5,250 3.6% (53,860) w Ta Transfers In 0 0 0.0% 0 0.0% 0 .5 c Waste Water Receipts 300,000 300,000 100.0% 300,000 100.0% 0 TOTAL REVENUES 5,080,670 5,080,670 100.0% 935,777 18.4% (20,753) u_ t Positive O Exp. YTD (Negative) 2 Variance Approved Appr YTD Appr from c EXPENDITURES Budget Expected Bdqt Actuals Bdqt Expected cN L Salaries 1,142,746 408,284 35.7% 366,904 32.1% 41,380 Benefits 613,768 213,161 34.7% 187,023 30.5% 26,137 E m Professional/Contractual Services 2,997,821 1,138,730 38.0% 1,111,225 37.1% 27,505 0 Z Materials&Supplies 177,781 72,661 40.9% 75,309 42.4% (2,648) w LL Lease of Facility/Equipment 8,000 1,950 24.4% 2,498 31.2% (548) 2 Utilities 132,000 52,540 39.8% 54,138 41.0% (1,598) Overhead Cost Allocation (90,750) (24,120) 26.6% (22,688) 25.0% (1,432) 2011 TABs Proceeds 239,015 76,826 0.0% 77,258 0.0% (432) ca Transfers Out 125,800 31,950 25.4% 31,450 25.0% 500 Q TOTAL EXPENDITURES 5,346,181 1,971,981 36.9% 1,883,118 35.2% 88,863 Positive Exp. YTD (Negative) % % Variance Approved Appr YTD Appr from SUMMARY Budget Expected Bdqt Actuals Bdqt Expected REVENUES 5,080,670 5,080,670 100.0% 935,777 18.4% (20,753) EXPENDITURES (5,346,181) (1,971,981) 36.9% (1,883,118) 35.2% (88,863) NET 265 511 3.108.689 94( 7.340) 68.111 13 Packet Pg. 110 MONTHLY EXPENDITURE - Salaries (2017-18 vs. 2016-17) JUN $107,841 MAY $67,413 APR $66,089 MAR $55, 56 G N L d �C G FEB 0) $61,487 O Z L. JAN $s4,s 2 O N DEC $83,915 C C LL 81,917 NOV t $5,580 C O 74,8 5 OCT 5s3,o7o N L 4) m SEP 72,118 E CD O Z w 71,036 LL AUG �2 $63,896 C d 66,937 JUL V $55, 69 r r+ a 20,000 40,000 60,000 80,000 100,000 120,000 0 2017-18 Actuals ■2016-17 Actuals FY2017-18 Expected $408,284 FY2017-18 Actuals $36 ,904 FY2016-17 Actuals 86,218 100,000 200,000 300:000 400,000 500,000 600,000 700,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ■ FY2017-18 Expected 14 Packet Pg. 111 B.4.a MONTHLY EXPENDITURE - Benefits (2017-18 vs. 2016-17) JUN $50,635 MAY $43,496 APR $ ,739 ti MAR � $2,354 N L d FEB d $43,557 > O Z 6. _ V~ JAN $40,056 G 0) DEC $ 8,977 C C LL 37,06 NOV $35,436 C Q OCT 30,422 ti $34,020 O N L M 4) m SEP 51,895 E $44,576 d O Z 31,335 LL AUG $30,887 C d 36,304 JUL t� $29,814 r r+ Q 10,000 20,000 30,000 40,000 50,000 60,000 ®2017-18 Actuals ■2016-17 Actuals FY2017-18 Expected $213,161 FY2017-18 Actuals $1 7,023 FY2016-17 Actuals $174, 32 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 ❑ FY2016-17 Actuals ® FY2017-18 Actuals E FY2017-18 Expected 15 Packet Pg. 112 B.4.a MONTHLY EXPENDITURE - Professional Services (2017-18 vs. 2016-17) JUN $48,283 MAY S27S 995 APR $230,389 MAR ti $38 Z,779 O N L d FEB C $129,254 G p Z L JAN p $270,9 2 v~ p >Z _ N DEC $28,257 C 241,881 C NOV LL $306,066 t C OCT 218,638 p C $224,518 v ti O 98,339 SEP Ni $277 632 � -T d AUG 377,)49 Q $303,860 Z w LL JUL 174, 9 $145,M4 = d t 100,000 200,000 300,000 400,000 500,000 600,000 r r+ Q ❑2017-18 Actuals ■2016-17 Actuals FY2017-18 Expected 1,138,730 FY2017-18 Actuals 1,111,225 FY2016-17 Actuals 1,257,089 100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected 16 Packet Pg. 113 B.4.a MONTHLY EXPENDITURE - Materials & Supplies (2017-18 vs. 2016-17) JUN $ 9,065 MAY $30,091 APR $10,450 ti MAR $17,316 N L d FEB E $12,95 9 ; O Z O JAN `2 $20,941 r- O 0) DEC $8,44 C C 27,422 LL NOV $21,372 � t C O OCT 16,956 ... $8, 96 ti O N SEP 19,918 L d $826Z m d O AUG 14,683 Z $20,803 w LL 6,330 C JUL 0) $5,096 E t V 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 m Q ❑2017-18 Actuals ■2016-17 Actuals FY2017-18 Expected $7 661 FY2017-18 Actuals $ 5,309 FY2016-17 Actuals $64,230 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected 17 Packet Pg. 114 B.4.a ti r 0 N L E d > 0 Z L This page left intentionally blank. L 0 Q N0 r _ 0 a r O Gi � N� I F F < CE L E 0 Z U- a 18 Packet Pg. 115 E.5 tGrr I o. • Ng;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: Zoning Code Amendment 17-03 and Zone Change 17-01 PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: 1) Conduct the public hearing; and 2) Waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AN ADDENDUM TO THE CERTIFIED FINAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN AND ADOPTING ZONING CODE AMENDMENT NO. 17-03, REVISING TITLE 18 OF THE MUNICIPAL CODE BY ADDING CHAPTER 18.56 TO ESTABLISH THE AGRICULTURAL-2 (AG-2) OVERLAY DISTRICT, AND ZONE CHANGE 17-01, REVISING THE OFFICIAL ZONING MAP TO APPLY THE AG-2 OVERLAY TO CERTAIN PROPERTIES 2030 VISION STATEMENT: This item supports Goal #3, Promote Economic Development by establishing a framework to allow limited commercial agricultural uses within ranchette homes and provide flexibility for development based on the underlying zone district. BACKGROUND: On November 15, 2016 and February 14, 2017, the City Council discussed a request from property owners in the Project Area that the City consider initiating a zoning amendment for the 46-acre area north of Vivienda Avenue to allow "ranchette" residential uses and urban farming/agriculture uses in this area. Ranchette is a small- scale ranch, and agricultural uses could include such things as animal related or crop related uses. At the Council meetings, members of the public, including some of the property owners within the project area, requested that the property be re-zoned to Light Agricultural. Additionally, Staff received a letter from Highland Service Corporation, representing two (2) parcels totaling 27.64 acres in the northern portion of the study area, stating their opposition to an Agricultural re-zoning of their property. However, they did not oppose changes to other properties in the project area. On March 28, 2017, the City Council approved a consultant contract for staffing assistance in making necessary revisions to allow agricultural uses with ranchette homes. In their motion, the Council did not identify any specific changes to the Zoning Packet Pg. 116 E.5 Code. On October 19, 2017, the Planning Commission conducted a public hearing on the proposed Zoning Code Amendment and Zone Change for the Project Area. The proposal brought before the Planning Commission on October 19th would retain the underlying base zoning of M2 and the Floodplain Overlay District; and would amend the Zoning Code and Zoning Map to establish a new Agricultural-2 Overlay District (AG-2) zoning chapter and apply the AG-2 Overlay District to the entire project area. Staff's rationale in suggesting this approach was to allow property owners flexibility to establish light commercial agricultural uses with ancillary ranchette homes on one-acre minimum lots, while also allowing other owners to exercise development options under the M2 base zoning that has been in place since 1984. After public testimony and discussion, the Planning Commission continued the item to November 16. On November 16, 2017 the Planning Commission received additional public testimony regarding the proposed amendments, including written correspondence from Varner & Brandt, representing The Davis Family Trust, stating their opposition to having its M2 property rezoned. After deliberation, the Planning Commission adopted a Resolution (Attachment 2) recommending City Council approval of Zoning Code Amendment No. 17-03, Zone Change No. 17-01, and an Environmental Addendum. Written comments submitted to the Planning Commission by interested parties during the October 19, and November 16 meetings, are provided in Attachment 3. There was a petition submitted to the Commission at their October 16t" meeting as well as to Council at a previous meeting, however that has not been included. The Staff Report from the meetings are provided as Attachment 4. This item was noticed for a public hearing before the City Council on December 12, 2017, and continued by the City Council to January 9, 2018. No public testimony was received at the hearing. In order to provide for full participation, the Project was completely re-noticed for a public hearing to be conducted on January 23, 2018. DISCUSSION: Protect Area Description There are approximately three (3) occupied residential units in this area, which are considered legal nonconforming uses because primary residential uses are not allowed under current zoning. There is one (1) vacant structure that was a residence, but because it has been vacant for over 180 days, it no longer can be re-established as a residential use based on existing codes. The majority of the area is within a flood hazard zone and development would be subject to the City's Floodplain Management Ordinance and the requirements for a Conditional Use Permit (CUP). This area is primarily accessed from the south via Packet Pg. 117 E.5 Terrace Avenue. A substandard second access point is located under the railroad trestle from La Cadena Avenue. Terrace Avenue would need to be improved and most likely redesigned prior to substantial development in the area. Southern California Edison owns a 4.6-acre property and also has an easement across the northerly properties for high-voltage transmission lines. A private road easement is used by the residents in that area to access their properties. Project Site History When the City incorporated the City Council adopted both the County Code and County General Plan. In other words, the zoning that was adopted by the City was what was in place by the County. For the north half of the Project Area it was Floodplain-T, and for the south half it was A-1 (Light Agricultural) J. The City initiated several zone changes in 1984 to be consistent with the City's new General Plan. The Council conducted first and second readings on the north half (Area 9), at noticed public hearings on September 13 and September 27, 1984, and adopted Ordinance No. 81, rezoning the north half (referred to Area 9) to M2, Floodplain. The Council rezoned (Ordinance No. 83) Area 2 from A-1 to M-2, after conducting publicly noticed first and second readings on October 25, 1984 and November 8, 1984. The entire project area is in an Floodplain Overlay District. The FP overlay requires that all uses except flood related uses/structures, require the filing of a conditional use permit application. The FP overlay district would remain in place. Current General Plan and Zoning Designations In 2010, the City Council adopted an update to the General Plan and the entire 46-acre study area was designated Floodplain Industrial on the General Plan Land Use Map. The Land Use Element states that properties within the Floodplain Industrial designation have the potential for severe flooding due to their proximity to the Santa Ana River. The northern portion of the study area (north of the Railroad Access Road alignment as extended to the eastern study area boundary) is zoned M24ndustrial with a Floodplain (FP) Overlay District, while the southern portion of the area is zoned M24ndustrial with the Floodplain (FP) and Agricultural (AG) Overlay District. The FP Overlay establishes additional regulations to mitigate flood hazards and requires a CUP for all uses, other than flood control related. Proposed Amendments During the Council meetings where the Council considered the request for the Council to initiate the code changes, Staff stated that the changes to the Zoning Code would provide the framework for limited commercial agricultural and ranchette residential uses. Staff and the consultant evaluated the existing zoning designations and considered Packet Pg. 118 E.5 possible methods to allow limited commercial agricultural uses with ranchette residential uses, as desired by the property owners in the south portion of the project area; while also respecting the wishes of those property owners who do not want their zoning changed. At the Planning Commission hearings, Staff proposed amendments to establish a new Chapter 18.56 Agricultural-2 (AG-2) Overlay District; and to revise the Zoning Map to apply the new AG-2 Overlay to the entire 46-acre project area. The existing Agricultural Overlay on the four (4) parcels located south of the Railroad Access Road alignment would be replaced with the new AG-2 Overlay. Allowable uses in the AG-2 Overlay would be in addition to those permitted in the underlying M2 zone. This approach would allow property owners to exercise the option to establish light commercial agricultural uses with ancillary ranchette homes on one-acre lots. With regard to the two (2) properties with existing homes (Rich and Makshanoff), those properties could continue to be occupied as pre-existing residential uses and provisions have been included that specifically allow animal keeping to continue pursuant to the original AG Overlay District. The proposed text for the new AG-2 Overlay District is set forth in the draft ordinance (Attachment 1). Key provisions of the proposed AG-2 overlay regulations are summarized as follows: • Permitted uses: Temporary uses would be permitted subject to site and architectural review by the Planning and Development Services Director. • Conditionally permitted uses: Agricultural uses would be permitted subject to approval of a conditional use permit. The allowable number of animals would be limited as provided in Table 18.56.030 of the draft ordinance. Single-family residences would also be conditionally permitted, provided that such use is ancillary to a commercial agricultural use. Other uses determined by the Planning Commission to be similar in nature to a listed use would also be conditionally permitted. • Uses must be consistent with floodplain overlay regulations • Prohibited uses: Commercial composting, commercial recycling and animal slaughtering would be prohibited. • Development standards: Standards such as lot dimensions, setbacks, lot coverage and building height would be established as provided in Section 18.56.050 of the draft ordinance. Attachment 5 includes a Table that provides a comparison of allowable uses in the existing AG Overlay District and the proposed AG-2 Overlay District. Packet Pg. 119 E.5 PLANNING COMMISSION RECOMMENDATION: During the October 19, 2017, Commission hearing, public testimony was provided by approximately 18 persons at the hearing. Most of the public testimony was in opposition to the proposed amendments and in favor of changing the zoning for the entire Project Area to agriculture with residential uses also allowed. At the continued public hearing on November 16, 2017 the Planning Commission received additional public testimony from approximately 11 persons, most who had spoken at the October 19t" hearing. A majority of speakers were in opposition to the proposed amendments and favored rezoning to agriculture with residential use also allowed. However, a representative of Highland Service Corporation, owner of a 27-acre property in the northern portion of the study area, indicated opposition to removal of the M2 zoning, as did a representative of The Davis Family Trust. The adopted Minutes of October 16, 2017 Minutes, and the draft Minutes of November 16, 217, are attached After deliberation, the Commission adopted a Resolution recommending City Council approval of Zoning Code Amendment No. 17-03, Zone Change No. 17-01, and an environmental addendum, as recommended by Staff. In its deliberations, members of the Commission noted the following points: • Owners of approximately 3/4 of the study area oppose removal of the M2 zoning • The AG-2 Overlay District would allow options for all property owners • Area residents have expressed concerns regarding the potential adverse impacts that could be associated with industrial development; however, a conditional use permit is required for any development and the Planning Commission has denied proposals for industrial development in the past. The CUP process provides the opportunity to address potential impacts. • Development in the floodplain would require substantial fill and infrastructure improvements, which would be very costly. • The City's original General Plan (1984) showed industrial for this area. In its action, the Planning Commission also recommended that the City Council specifically review and determine the appropriate lot size requirements within the proposed AG-2 Overlay District. As proposed, the minimum lot size is 1 acre. During the Commission's deliberation, minimum lot sizes of 2.5 acres to 5 acres were discussed; but ultimately the Commission did not recommend a change, other than for the Council to review and determine the appropriate minimum lot size. STAFF RECOMMENDATION: Packet Pg. 120 E.5 Staff supports the Planning Commission recommendation with an additional provision that the residential component, including accessory uses and structures, be limited to not more than 25% of the site area. For a one-acre lot, this would be a buildable area of no more than 10,890 square feet. This provision would provide clarity to staff, and property owners that a residential use is "ancillary" to a primary use. The draft ordinance includes this provision at Section 18.56.030.G. PUBLIC NOTICE: Notice of the public hearing was published in the Grand Terrace City News and posted in three (3) locations 10 days prior to the hearing. Hearing notice was also sent to owners of the properties proposed for rezoning as well as properties located within 300 feet of the Project Area. On December 12, 2017, the City Council opened and continued the hearing to January 9, 2018. As previously mentioned the matter was re-noticed for the Meeting of January 23, 2018. ENVIRONMENTAL REVIEW: A Final EIR was certified by the City Council on April 27, 2010 for the Grand Terrace General Plan. The proposed zoning amendments would not result in new significant environmental impacts or a substantial increase in the severity of impacts analyzed in the General Plan EIR, therefore an Addendum has been prepared pursuant to CEQA Guidelines Sections 15162 and 15164 (Attachment 6). FISCAL IMPACT: A fiscal impact of approximately $19,000 will be incurred for Consultant Services. As uses are proposed in the Project Area, those costs will be borne by the project proponent. ATTACHMENTS: • 1. Ordinance_AG-2 Overlay (DOCX) • 2. PC RESOLUTION_2017-39_AG-2 OVERLAY.pdf (PDF) • 3. Written Correspondence from PC Meetings.pdf (PDF) • 4. PC Staff Reports.pdf (PDF) • 5. Comparison Table (DOCX) • 6. Addendum—AG-2 Overlay (DOCX) APPROVALS: Sandra Molina Completed 01/12/2018 4:47 PM City Attorney Completed 01/15/2018 4:32 PM Packet Pg. 121 E.5 Finance Completed 01/16/2018 5:24 PM Sandra Molina Completed 01/16/2018 5:30 PM City Manager Completed 01/17/2018 5:30 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 122 E.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AN ADDENDUM TO THE CERTIFIED FINAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN AND ADOPTING ZONING CODE AMENDMENT NO. 17-03, REVISING TITLE 18 OF THE MUNICIPAL CODE BY ADDING CHAPTER 18.56 TO ESTABLISH THE AGRICULTURAL-2 (AG-2) OVERLAY DISTRICT, AND ZONE CHANGE 17-01, REVISING THE OFFICIAL ZONING MAP TO APPLY THE AG-2 OVERLAY TO CERTAIN > 4- PROPERTIES L WHEREAS, pursuant to Section 65300 of the State Planning and Zoning Law Z (Division 1 Title 7 of the California Government Code) on April 27, 2010, the City of Grand Terrace adopted Resolution 2010-10 adopting a General Plan to provide comprehensive, E long-range planning guidelines for future growth and development which incorporates the following nine elements: Land Use, Circulation, Open Space and Conservation, Public E Health and Safety, Noise, Public Services, Housing, and Sustainable Development. Each a element of the General Plan provides Goals, Programs, and Policies as required by State =_ Law; and 0 0 N WHEREAS, pursuant to Sections 65800 and 65850 of the California Government c Code, the City may adopt ordinances to regulate the use of buildings, structures, and land 2 .N as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot M which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California o Government Code; and Q WHEREAS, Zoning Code Amendment 17-03 and Zone Change 17-01 propose to (� amend the Zoning Ordinance and Zoning Map to provide additional opportunities for light agricultural production in the city; L O WHEREAS, a Final Environmental Impact Report ("FEIR")was certified by the City r Council on April 27, 2010, for the General Plan Update, and pursuant to Section 15164 of the California Environmental Quality Act (CEQA) Guidelines, an Addendum to the FEIR E has been prepared for Zoning Code Amendment 17-03 and Zone Change 17-01. The Addendum has determined that none of the conditions requiring a subsequent EIR or a Negative Declaration exists; and WHEREAS, on October 19, 2017 and November 16, 2017, the Planning Commission conducted a duly noticed public hearing on Zoning Code Amendment 17-03 and Zone Change 17-01 at the Grand Terrace Council Chambers located at 22795 Barton Page 1 of 8 Packet Pg. 123 E.5.a Road, Grand Terrace, California 92313 and concluded the hearing on November 16, 2017; and WHEREAS, the Planning Commission adopted a Resolution recommending City Council approval of Zoning Code Amendment 17-03 and Zone Change 17-01, and further recommended that in their deliberations that the City Council determine the appropriate lot size requirements contemplated in Zoning Code Amendment 17-03; and WHEREAS, on December 12, 2017 and January 23, 2018, the City Council conducted duly noticed public hearings on Zoning Code Amendment 17-03 and Zone Change 17-01 at the Grand Terrace Council Chambers located at 22795 Barton Road, > 4- Grand Terrace, California 92313 and concluded the hearing on January 9, 2017; and 0 L WHEREAS, the City Council conducted second reading of this Ordinance at a Z regularly scheduled public meeting on 2018 at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313; E c WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred. E a NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE DOES ORDAIN AS FOLLOWS: N SECTION 1. The City Council hereby finds that the Addendum to the General Plan FEIR c prepared for Zoning Code Amendment 17-03 and Zone Change 17-01 satisfies the 2 N requirements of CEQA because: A. No substantial changes are proposed in the project which will require major M revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously o identified significant effects; a B. No substantial changes occur with respect to the circumstances under (� which the project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified o significant effects; and r C. No new information of substantial importance, which was not known and E could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified shows that: a (1) The project will have one or more significant effects not discussed in the previous EIR; (2) Significant effects previously examined will be substantially more severe than shown in the previous EIR; Page 2 of 9 Packet Pg. 124 E.5.a (3) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (4) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. 4- The Addendum reflects the independent judgment of the City Council. 0 L SECTION 2. The proposed Zoning Code amendment and zone change will not be Z detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or injurious to E property or improvements in the neighborhood or within the City because they promote land uses that are compatible with both the existing topography and land use patterns in E the vicinity. Specific provisions of the proposed regulations, such as the maximum Q number of animals per parcel, minimum setbacks, required screening, and prohibited =_ uses, are intended to minimize adverse impacts on adjacent properties that could result N from agricultural uses. Further, the proposed amendment will not alter the existing Floodplain Overlay zoning regulations on the subject property, which serve to mitigate c flood hazards. ° .N SECTION 3. The proposed Zoning Code amendment and zone change will be consistent W with the General Plan in that the property to be rezoned is designated Floodplain Industrial M in the Land Use Element, which is intended for light industrial and light agricultural uses with rural residential use also allowed. o N Q SECTION 4. Based on the findings and conclusions set forth above, this City Council (� adopts the FEIR Addendum prepared for the Project and adopts an ordinance amending the Zoning Code by adding Chapter 18.56 (Agricultural -2 Overlay District) to Title 18 of the Grand Terrace Municipal Code and revising the Zoning Map related to the o Agricultural-2 Overlay District, as shown on Exhibits A and B (highlighted in yellow), r attached hereto. aD E SECTION 5. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact a that any one or more sections, subsections, sentences, clauses, phrases or portions of it be declared invalid or unconstitutional. If for any reason any portion of this ordinance is declared invalid, or unconstitutional, then all other provisions shall remain valid and enforceable. SECTION 6. This ordinance shall take effect thirty days from the date of adoption. Page 3 of 9 Packet Pg. 125 E.5.a SECTION 7. First read at a regular meeting of the City Council held on the 1st day of January 9, 2018, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 2018. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the day of January, 2018. c AYES: > 4- 0 NOES: L ABSENT: z0 ABSTAIN: E c E ATTEST: c .E 0 N N Debra L. Thomas Darcy McNaboe o City Clerk Mayor M a� 0 N Q I V C R C 'a L 0 r C d E L V R r r Q Page 4 of 9 Packet Pg. 126 E.5.a Exhibit A Zoning Code Amendment 17-03 CHAPTER 18.56 (AGRICULTURAL-2 OVERLAY DISTRICT) OF TITLE 18 IS ADDED AS FOLLOWS: Chapter 18.56 —AGRICULTURAL-2 OVERLAY DISTRICT (AG-2) c 18.56.010 - Purpose. The purpose of the Agricultural-2 Overlay (AG-2) district is to permit limited commercial o agricultural uses with single-family residential as an accessory use to support the o commercial agricultural uses. In order to ensure a quality living environment and to protect Z the public health, safety and general welfare, this chapter establishes certain regulations regarding the type, size, number and location of such agricultural uses permitted in the E overlay district. The regulations contained in this chapter are in addition to the regulations of the underlying district. In the case of a conflict between the regulations of the overlay E district and the underlying district, the regulations of the overlay district shall prevail. The a contents of this chapter shall in no way be interpreted to relax any of the requirements of the San Bernardino County health code as adopted by the city. N 18.56.020 - Permitted uses. 0 N Uses permitted in the AG-2 Overlay District are as follows: A. Temporary uses which are determined by the community development director M not to have significant long-term impact on the environment. (Uses such as parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and o others with review through the land use approval or administrative site and architectural approval process in accordance with Chapter 18.63, Site and a Architectural Review.) (� c 18.56.030 - Conditionally permitted uses. L Uses permitted in the AG-2 Overlay District with a conditional use permit are as follows: 0 r A. Animal keeping and boarding. All animals, excepting household pets, shall be kept E at a minimum distance of seventy (70) feet from any structure or area used for human habitation or public assembly (e.g. parks, churches, etc.) on adjoining r property. The area of human habitation shall not include cabanas, patios, attached Q or detached private garages or storage buildings. The combined total number of animals kept on any one site shall not exceed the maximum number and combination of animals allowable as identified in Table 18.56.030. B. Apiaries, provided that no hives or boxes housing bees are kept closer than two hundred (200) feet from any dwelling other than that occupied by the property owner. Page 5 of 8 Packet Pg. 127 E.5.a C. Orchards, groves, nurseries, field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing, including the drying, packing, canning, freezing, or other acceptable methods of processing of fruits, nuts, vegetables and other horticultural products where such processing is primarily in conjunction with a farming operation and the structures used for such processing are located at least twenty (20) feet from the property line. D. Sale of fruit, vegetables, produce and flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed two hundred fifty (250) square feet. c E. Riding stables and academies; provided that the minimum lot size for such uses shall be not less than five (5) acres, and that all buildings for the housing, feeding, > or rental of such animals shall be at least one hundred (100)feet from any property o line, and five hundred (500) feet from any residential zone, church, school, park or hospital. Z F. Sheep grazing only for the purpose of clearing unharvested crops or stubble, with no limit on the number of animals, for a period not exceeding thirty (30) days in E any six-month period. Special application for such temporary grazing shall be made in writing, and approved by the Planning Director prior to commencement. E G. Single-family residences, provided that such use is ancillary to a commercial agricultural use, and that residential uses and structures, including accessory o residential uses and structures, do not occupy more than twenty-five (25) percent N of the site area. N c H. Accessory Structures and Uses. Private garages used by persons residing on the •2 premises, cabanas, laundry rooms, workshops, stables, barns, tack rooms, pens, corrals, and similar animal keeping/ agricultural structures, provided these W structures shall not be used as a habitable dwelling or space, as defined by the adopted Uniform Building Code. Approval shall be through a minor conditional use permit review. 0 N I. Other uses which are determined by the City Council to be similar in nature to a Q use listed in this section. (DI c TABLE 18.56.030 L Maximum 0 Minimum Site Number r Type of Animal Area per Animal of E or Use Animals (square feet) (per a parcel) Poultry 25 per acre 100 Cattle or buffalo 6,000 Horses, mules, donkey or pony 6,000 1 Fish raising 1 pond/acre Page 6 of 9 Packet Pg. 128 E.5.a Maximum pond size = '/2 lot area and maximum 4 ponds per parcel Hogs T 12,000 - Sheep, female goats and similar 4,000 f° livestock Adult male goats F - 1 >- Rabbits and chinchillas 200 200 0 Ostriches, emus, alpacas, llamas _ 4,000 _ - 0 Notes: c 1. Young animals born to a permitted animal may be kept until such animals are weaned (cats and dogs: four months, large animals: six months, horses: twelve months). a c 0 18.56.040 - Prohibited uses N N A. Commercial composting facilities o A B. Commercial recycling facilities C. Animal slaughtering W, 18.56.050 - Existing Legal Non-Conforming Residential Uses. 0 Existing legal nonconforming residential uses on Assessor Parcel Numbers 0275-191- 58 and 0275-191-43 may continue; pursuant to Chapter 18. 76 Non-Conforming Uses Q and Structures. Animal keeping shall be pursuant to the provisions of Chapter 18.53 Agricultural Overlay District. 18.56.060 - Site development standards. 0 r Animal keeping areas shall be limited to portions of the lot with no more than a four percent (4%) grade. Other site development standards in the AG-2 Overlay District are E as follows: r r Development Issue Standard Lot Area 1 acre (minimum) Lot Width 150 (Minimum linear feet) Page 7 of 9 Packet Pg. 129 E.5.a Lot Depth 200 (Minimum linear feet) Setbacks (Minimum linear feet) front yard 40 rear yard 35 side yard (interior lot) 20 side yard (corner lot) 20 Height (primary structure) (maximum linear feet) 35 0 Building Lot Coverage (maximum percent, less the required parking, setbacks, and 40 Z landscaping) E 18.56.070 — Standards for Accessory Buildings A. Accessory buildings shall not occupy more than ten percent (10%) of the rear E yard. c B. Accessory buildings shall be a minimum of fifteen feet (15 ft.) from the main o buildings N C. Accessory buildings shall be located no closer to the side and rear property lines than: 2 .N 1. Ten (10) feet for one-story nonresidential accessory buildings 2. Fifteen (15) feet for two-story nonresidential accessory buildings and one- or two-story buildings used for residential purposes. 18.56.080 — Screening and trash enclosures. o 0 A. Trash storage areas shall be enclosed by a wall not less than six feet in height. If a, unroofed, no such area shall be located within 40 feet of any district zoned for residential use. B. All outdoor animal uses and/or animal enclosures shall be screened in a manner o determined by the City Council in consideration of the type of animals being kept. r 18.56.090 - Off-street parking. E The number of off-street parking spaces shall be determined by the City Council as part r of the conditional use permit. The provisions of Chapter 18.60 shall apply in determining Q the size and location of required parking spaces. 18.56.100 - Signs. Signs in the A-1 district shall be limited to one unlighted sign per site not exceeding twelve (12) square feet pertaining to products offered for sale on the premises. Page 8 of 9 Packet Pg. 130 E.5.a Exhibit B Zoning Map Change 17-01 THE OFFICIAL ZONING MAP IS AMENDED TO RE-ZONE PROPERTIES AS FOLLOWS: Amend the zoning designation for the properties shown below from M2 Industrial/FP Floodplain Overlay/AG Agricultural Overlay to M2 Industrial/FP Floodplain Overlay/AG-2 Agricultural-2 Overlay: 4- 0 0 i 0275-191-06..- i N Y r - 0275-191-30 •0 + 0275-19116 i r - R O 0275-191-03 — — N 0275- C9 0275-191-02 191-58 Q + r i j if c L it + 0275-191-01 4 m E t 0 r r Q Page 9 of 9 Packet Pg. 131 E.5.b RESOLUTION NO.2017-39 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ENVIRONMENTAL ADDENDUM AND ADOPT ZONING c CODE AMENDMENT 17-03 AND ZONE CHANGE 17-01 AMENDING 2 THE ZONING CODE AND REVISING THE ZONING MAP RELATED TO THE AGRICULTURAL-2 OVERLAY DISTRICT o WHEREAS,pursuant to Section 65300 of the State Planning and Zoning Law(Division Z 1 Title 7 of the California Government Code)on April 27,2010,the City of Grand Terrace adopted r Resolution 2010-10 adopting a General Plan to provide comprehensive, long-range planning guidelines for future growth and development which incorporates the following nine elements: E Land Use, Circulation, Open Space and Conservation, Public Health and Safety, Noise, Public Services, Housing, and Sustainable Development. Each element of the General Plan provides E Goals, Programs,and Policies as required by State Law;and c WHEREAS,pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between N industry,business,residences,and open space,and other purposes;to regulate the location,height, a bulk, number of stories and size of buildings and structures,the size and use of lots,yards,courts >_ and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance w with the California Government Code; and O> N WHEREAS,Zoning Code Amendment 17-03 proposes to amend the Zoning Ordinance c� to establish a new Agricultural-2 Overlay District as set forth in Exhibit A;and M WHEREAS, Zone Change 17-01 proposes to amend the Zoning Map to remove the r Agricultural Overlay and add the Agricultural-2 Overlay to the entire project area as shown in Ni Exhibit B;and ZZ WHEREAS, a Final Environmental Impact Report ("FEIR") was certified by the City J Council on April 27, 2010, for the General Plan Update, and pursuant to Section 15164 of the O California Environmental Quality Act (CEQA) Guidelines, an Addendum to the FEIR has been prepared for Zoning Code Amendment 17-03 and Zone Change 17-01. The Addendum has v determined that none of the conditions requiring a subsequent EIR or Negative Declaration exists; a and N r c WHEREAS, on October 19, 2017 and November 16, 2017, the Planning Commission E conducted a duly noticed public hearing on Zoning Code Amendment 17-03 and Zone Change 17- 01 at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and concluded the hearing on said date;and Q WHEREAS,all legal prerequisites to the adoption of this Resolution have occurred. RESOLUTION 2017-39 1 PAGE OF I NOVEMBER 16,2017 Packet Pg. 132 E.5.b NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace: I. The Planning Commission hereby finds that the Addendum to the General Plan FEIR cc prepared for Zoning Code Amendment 17-03 and Zone Change 17-01 satisfies the c requirements of CEQA because: a. No substantial changes are proposed in the project which will require major c revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously Z identified significant effects; r c m b. No substantial changes occur with respect to the circumstances under which the E project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase E in the severity of previously identified significant effects; and c C. No new information of substantial importance,which was not known and could not N have been known with the exercise of reasonable diligence at the time the previous EIR was certified shows that: a (i) The project will have one or more significant effects not discussed in the previous EIR; W (ii) Significant effects previously examined will be substantially more severe 0 than shown in the previous EIR; c� a (iii) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more r significant effects of the project,but the project proponents decline to adopt Ni the mitigation measure or alternative;or ZZ (iv) Mitigation measures or alternatives which are considerably different from J those analyzed in the previous EIR would substantially reduce one or more o significant effects on the environment,but the project proponents decline to LU adopt the mitigation measure or alternative. v a 2. The Planning Commission finds as follows with respect to Zoning Code Amendment 17- �i 03 and Zone Change 17-01: c as E a. The proposed Zoning Code amendment and zone change will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or injurious to Q property or improvements in the neighborhood or within the City because they promote land uses that are compatible with both the existing topography and land RESOLUTION 2017-39 1 PAGE OF 2 NOVEMBER 16,2017 Packet Pg. 133 E.5.b use patterns in the vicinity.Specific provisions of the proposed regulations,such as the maximum number of animals per parcel, minimum setbacks, required screening, and prohibited uses, are intended to minimize adverse impacts on adjacent properties that could result from agricultural uses. Further, the proposed amendment will not alter the existing Floodplain Overlay zoning regulations on the ec subject property, which serve to mitigate flood hazards. c as b. The proposed Zoning Code amendment and zone change will be consistent with > the General Plan in that the property to be rezoned is designated Floodplain 0 Industrial in the Land Use Element,which is intended for light industrial and light V- agricultural uses with rural residential use also allowed. Z r 3. Based on the findings and conclusions set forth above, this Commission hereby recommends that the City Council adopt the FEiR Addendum and further recommends that E the City Council adopt an Ordinance approving Zoning Code Amendment 17-03 and Zone Change 17-01 to effectuate the changes shown on Exhibits A and B, attached hereto;and E in its deliberations that the City Council determine the appropriate lot size requirements a, contemplated in Zoning Code Amendment 17-03. S .E 0 PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace,California, N at a regular meeting held on the 16'day of November,2017. a a J AYES: Commissioner Goatcher and Chairman Comstock W w NOES: Commissioner Allen O N ABSENT: t; a ABSTAIN: rn� M r O NI ATTEST: Z O few Jessica Lambarena T m Comstock w Secretary Chairman c� a. N r C d E t V R a+ a RESOLUTION 2017-39 1 PAGE OF 3 NOVEMBER 16,2017 Packet Pg. 134 E.5.b Exhibit A Zoning Code Amendment 17-03 CHAPTER 18.56 (AGRICULTURAL-2 OVERLAY DISTRICT) OF TITLE 18 IS ADDED AS FOLLOWS: c as Chapter 18.56--AGRICULTURAL-2 OVERLAY DISTRICT(AG-2) > 4- 0 18.56.010-Purpose. 0 z The purpose of the Agricultural-2 Overlay (AG-2) district is to permit limited commercial r agricultural uses with single-family residential as an accessory use to support the commercial agricultural uses. In order to ensure a quality living environment and to protect the public health, E safety and general welfare, this chapter establishes certain regulations regarding the type, size, number and location of such agricultural uses permitted in the overlay district. The regulations E contained in this chapter are in addition to the regulations of the underlying district. In the case of a, a conflict between the regulations of the overlay district and the underlying district,the regulations S of the overlay district shall prevail. The contents of this chapter shall in no way be interpreted to �o relax any of the requirements of the San Bernardino County health code as adopted by the city. a 18.56.020-Permitted uses. a J Uses permitted in the AG-2 Overlay District are as follows: W A. Temporary uses which are determined by the community development director not to ON have significant long-term impact on the environment_ (Uses such as parking lot sales, c� Christmas tree sales, seasonal sales, rummage sales,and others with review through the land use approval or administrative site and architectural approval process in accordance �? with Chapter 18.63,Site and Architectural Review.) r 0 18.56.030-Conditionally permitted uses. Zi O Uses permitted in the AG-2 Overlay District with a conditional use permit are as follows: J A. Animal keeping and boarding. All animals, excepting household pets, shall be kept at a w minimum distance of seventy(70)feet from any structure or area used for human habitation W or public assembly (e.g. parks, churches, etc.) on adjoining property. The area of human a habitation shall not include cabanas,patios,attached or detached private garages or storage a. buildings.The combined total number of animals kept on any one site shall not exceed the maximum number and combination of animals allowable as identified in Table 18.56.030. a E B. Apiaries,provided that no hives or boxes housing bees are kept closer than two hundred (200)feet from any dwelling other than that occupied by the property owner. r a C. Orchards,groves,nurseries,field crops,tree crops,berry crops,bush crops,truck gardening and commercial flower growing, including the drying,packing,canning,freezing,-or other acceptable methods of processing of fruits,nuts,vegetables and other horticultural products where such processing is primarily in conjunction with a farming operation and the RESOLUTION 2017-39 l PAGE OF 4 NOVEMBER 16,2017 Packet Pg. 135 E.5.b structures used for such processing are located at least twenty(20) feet from the property line. D. Sale of fruit, vegetables, produce and flowers and other similar products grown on the property;provided,however,that roadside stands used for such sales shall not exceed two hundred fifty(250)square feet. E. Riding stables and academies; provided that the minimum lot size for such uses shall be not less than five(5)acres,and that all buildings for the housing,feeding,or rental of such animals shall be at least one hundred (100) feet from any property line, and five hundred > (500) feet from any residential zone,church, school,park or hospital. o F. Sheep grazing only for the purpose of clearing unharvested crops or stubble, with no limit on the number of animals, for a period not exceeding thirty (30) days in any six-month Z period. Special application for such temporary grazing shall be made in writing, and 0 c approved by the Planning Director prior to commencement. E G. Single-family residences, provided that such use is ancillary to a commercial agricultural c a� use. E H. Accessory Structures and Uses. Private garages used by persons residing on the premises, o, cabanas, laundry rooms, workshops, stables, barns,tack rooms, pens, corrals, and similar animal keeping/ agricultural structures, provided these structures shall not be used as a 0 N habitable dwelling or space,as defined by the adopted Uniform Building Code. Approval shall be through a minor conditional use permit review. a 1. Other uses which are determined by the Planning Commission to be similar in nature to a Q J use listed in this section. � w 18.56.040-Prohibited uses 0 A. Commercial composting facilities N B. Commercial recycling facilities a i C. Animal slaughtering °; 0 TABLE 18.56.030 `"i z Maximum O_ Minimum Site Number ~ Area per Animal of J Type of Animal O or Use Animals W (square feet) (per parcel) v a Poultry 25 per acre 100 N Cattle or buffalo 6,000 - m E Horses,mules,donkey or pony 6,000 - c� 1 pond/acre a Fish raising Maximum pond - size= %z lot area RESOLUTION 2017-39 1 PAGE OF 5 NOVEMBER 16,2017 Packet Pg. 136 E.5.b and maximum 4 ponds per parcel Hogs 12,000 - Sheep,female goats and similar 4,000 livestock Adult male goats - 1 Rabbits and chinchillas 200 200 > Ostriches,emus, alpacas, llamas 4,000 - 0 Notes: 0 z 1. Young animals born to a permitted animal may be kept until such v, r animals are weaned(cats and dogs: four months, large animals: six months,horses: twelve months). E c as E Q 18.56.050—Existing Legal Non Conforming Residential Uses. .E 0 Existing legal nonconforming residential uses on Assessor Parcel Numbers 0275-191-58 and N 0275-191-43 may continue;pursuant to Chapter 18. 76 Non Conforming Uses and Structures. Animal keeping shall be pursuant to the provisions of Chapter 18.53 Agricultural Overlay District. Q J Lu 18.56.060-Site development standards. > O Animal keeping areas shall be limited to portions of the lot with no more than a four percent C� (4%)grade.Other site development standards in the AG-2 Overlay District are as follows: Qi rn Development Issue StandardCD r Lot Area CN I acre zI (minimum) 0 Lot Width 150 (Minimum linear feet) 0 Lot Depth W (Minimum linear feet) 200 v a. Setbacks N (Minimum linear feet) r front yard 40 E rear yard 35 v side yard(interior lot) 20 Q side yard(corner lot) 20 RESOLUTION 2017-39 I PAGE OF 6 NOVEMBER 16,2017 Packet Pg. 137 E.5.b Height(primary structure) 35 (maximum linear feet) Building Lot Coverage (maximum percent, less the required parking,setbacks,and 40 landscaping) c� c 18.56.070—Standards for Accessory Buildings A. Accessory buildings shall not occupy more than ten percent(10%)of the rear yard. > 4- B. Accessory buildings shall be a minimum of fifteen feet(15 ft.)from the main buildings C. Accessory buildings shall be located no closer to the side and rear property lines than: Z 1. Ten(10)feet for one-story nonresidential accessory buildings c 2. Fifteen (15) feet for two-story nonresidential accessory buildings and one-or two- E story buildings used for residential purposes. as 18.56.080—Screening and trash enclosures. E A. Trash storage areas shall be enclosed by a wall not less than six feet in height. If unroofed, no such area shall be located within 40 feet of any district zoned for residential use. N B. All outdoor animal uses and/or animal enclosures shall be screened in a manner determined by the planning commission in consideration of the type of animals being kept. Q- 18.56.090-Off-street parking. J a! w The number of off-street parking spaces shall be determined by the Planning Commission as part of the conditional use permit.The provisions of Chapter 18.60 shall apply in determining the size N and location of required parking spaces. Q i 18.56.100-Signs. r Signs in the A-1 district shall be limited to one unlighted sign per site not exceeding twelve(12) Ni square feet pertaining to products offered for sale on the premises. zo J 0 U) W W U a. N r C d E t V R a+ a RESOLUTION 2017-39 1 PAGE OF 7 NOVEMBER 16,2017 Packet Pg. 338 E.5.b Exhibit R Zoning Map Change I7-0I THE OFFICIAL ZONING MAP IS AMENDED TO RE-ZONE PROPERTIES AS FOLLOWS: c as Amend the zoning designation for the properties shown below from M2 Industrial/FP Floodplain > Overlay/AG Agricultural Overlay to M2 Industrial/FP Floodplain Overlay/AG-2 Agricultural-2 0 Overlay: 0 Z 9VE a 0 �1—Qti N zs ` Lu 0275-191-16 O r y N M 027 r' C ,1 N� Z O - s 0 0275-191-01 w a N APN 0275-191-01 r APN 0275-191-02 m APN 0275-191-03 E APN 0275-191-16 APN 0275-19143 a APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 RESOLUTION 2017-39 I PAGE OF 8 NOVEMBER 16,2017 Packet Pg. 139 n 0 CD Cn 0 1 CL CD 0 CD 0 3 Z 0 CD 3 0- CD rn N C) v T n CD CD CQ v C) CD rt ca rn 3 A n Attachment: 3. Written Correspondence from PC Meetings.pdf (Zoning Amendments North of Vivienda) E.5.c l� RECEIVED Agricultural Zoning Uses with AG Business as the primary use MAY 3 12017 Community Development One Ranch style home for each 40,000 square feet. Department Type of Animal Maximum Number f° Permitted(P)CUP(C) Or Use of Animals per 40,00e ` Allowed(A) A) Horse,mule,donkey,pony, 4 � > Cow,steer, pig A o 4 A r Alpaca,Llama,vicuna 10 A L Ostrich,emu or similar ° 6 q z Small Animal under 250 Ibs 20c N Exotic,wild or dangerous animals C a� Ground fowl 200e E A Aviary Fowl non crowing 160 = A ° Aviary Fowl crowing 20 A E Horticulture,orchard Q N/A' q � Rodents,rabbit,chinchilla&similar 200 A c Frogs,non venomous reptiles N/A P tV Bee Hives 4d A -- Ancillary AG Activities N/A A a Vermiculture N/A A Dogs and cats 4 °1 each q c a� a� Accessory structures and uses: � The structure designated for the sale of"farm products", a p ,private garages used by persons residing or E working on the premise,cabanas,laundry rooms,workshops,storage rooms,stables,barns,tack rooms, fully enclosed animal keeping structures,grown food/animal feed structures 864 square feet or smaller °L' shall obtain approval through a minor site plan review. No Public Works review.Open air pipe corrals, ° a� lean to sheds greenhouses,hoop houses and animal/live stock shelters made from metal/pipe material o are exempt except for standard setbacks. a a� All animal enclosures are to be a minimum of 70 feet from any dwelling. ° U c All large animal newborns are not counted until 6 months old.All small animal newborns are not ° counted until 3 months old.All brooding poultry or aviary fowl are not counted until 45 days old. Farm crops, nurseries,greenhouses(including hydroponics and aquaponics),orchards,berry and bush M crops,vegetable,flower and herb production on a commercial scale includingthe drying,ry g,Packing, E canning,freezing and other acceptable methods of processing of fruits,nuts,vegetables and other E t horticulture products into salable items for food or other home and personal use as listed in California's r Cottage Food Operations list updated on January 2.2015. Q Chickens,turkeys,guinea hens,quail,ducks,geese,or similar. No more than 1 rooster per 20 hens. No more than 4 male peacocks. Packet Pg. 141 E.5.c 4 `No more than one male goat. d Bee hives are to be a minimum of 200 feet from any neighboring property owners dwelling or animal shelter. Gravel driveways/parking allowed f° c A) Fences:chain link,Split rail,pipe corral allowed >_ Nursery,horse riding/boarding stable,related green AG Businesses:Administrative review only,no CUP 0 r L Non lighted signs up to 12 sq ft 0 z Composting and mulch plies and outdoor farm equipment storage is allowed. E E St N ht a� c V.v C j : w 0 " - 0 U v i �l/��iG� +�f� C�rc�vtd Ter'rCLC-e C 44Zc r— t .c��� � 2,5 Acrvy r,;.,. PAY t'c,•,c.hv�e,. � \\$58 r r a c�, cc G R-7 3-0 8 2 7Avc M 1J G-�.i.,n j p �1��� Packet Pg. 142 n 0 m 0 a m I 0 m 0 3 z 0 m 3 0- CD rn N O TV ^V TD lV rt V rt ca rn 3 A n `'' Attachment: 3. Written Correspondence from PC Meetings.pdf (Zoning Amendments North of Vivienda) E.5.c 11/16/2017 15,19 (FAX) P,001/002 18 VA RN E R&B RA.N D T«p July 17,2017 scott,heH Vamer$randt.com 7a c 2 371AF 't � � > Grand Terrace Planning Commission 0 Torn Comstock, Chairman NO V 16 2017 r 22795 Batton Road CITY OF Gp z0 Grand Terrace,California 92313 CLE>tx sApqD CE as E c to E Re., Agenda Item C.1—Zoning Code Amendment 17-03 and Zone Change 17-01 Q a� c E Dear Members of the Planning Commission: 0 N 4— iZ to Our office represents The Davis Family Trust,Keith Davis, Trustee("Davis"),with respect to certain c vacant real property identified as Assessor's Parcel No.0275.191-03 in the City of Grand Terrace(the "property"). We tender this letter on behalf of Davis with respect to Item C.1 on the Planning Commission/Site and U a Architectural Review Board's(the"Commisslon")agenda for November 16,2017("Itent C.100 ). E 0 As recommended by staff in the Agenda Report for Item C,1, Davis does not oppose adoption of the 'resolution attached as Attachment 4 thereto,entitled"Resolution No,2017- A Resolution of the Planning Commission of the City of Grand Terrace Recommending that the City Council Adopt an Environmental Addendum and Adopt Zoning Code Amendment 17-03 and Zone Change 17-01 0 Amending the Zoning Code and Revising the Zoning Map Related to the Agricultural-2 Overlay a District" (the "Resolution"). Davis does oppose adoption of either of the two additional options identified by the Commission at its October 19,2017,meeting and discussed in the Agenda Report for v Item C.1 (the"Additional Options"), as 3730 u iv " Ave, Davis's Property is located within the project area affected by the Resolution. Davis has owned the 6th Floor Property since 2004. Over the past 13 years,Davis has expended considerable effort to pursue,directly Riverside,CA 92501 and indirectly,alternatives for developing the Property consistent with the current underlying M2 zonerel Fe 951274 7777 and FP overlay. We believe these efforts are nearing fruition, c as Establishment of the AG-2 overlay District, as proposed in the Resolution, would allow Davis to Ontario offer proceed with plans for development of the Property, subject to appropriate land use approvals by the f° 3237 R,cuaatl Egad 22 Suite 220 City of Grand Terrace. Accordingly,Davis does not oppose adoption of the Resolution as proposed, Q Ontario,CA 51761 Tel 909 9310879 Fax 909 9319219 varnerbrandt.com 3750 University Avenue 16th Floor i Riverside.CA 92301.3323 i W 951274 7777 i Fax 951274 7770 Packet Pg. 144 E.5.c 11/16/2017 15:19 (FAX) P,002/002 Members of the Planning Commission November 22,2016 Page 2 However, adoption of either of the Additional Options would disrupt Davis's settled expectations, and destroy Davis's plans for development, by eliminating the anticipated uses of the Property contemplated under the present zoning and the revisions proposed under the Resolution, Davis opposes adoption of either of these Additional Option and urges the Commission to reject them as well, j 4- 0 r L For these reasons, Davis respectfully requests that the Commission consider only the Resolution as Z proposed and reject the Additional Options. Thank you for your consideration in this matter. r c a� E c Very truly yours, E Q .E Scott R.Heil 0 Of Varner&Brandt,LLP N 4- a ui a� c a� a� U a E 0 L 4- V 0 Q N L L 0 U c r r L M E V Q Packet Pg. 145 E.5.c From: Jeffrey McConnell To: Sandra Molina;Debra Thomas;Harold Duffey;Haide Aguirre Subject: Information for Planning Commission mtg Nov 16,2017 Date: Wednesday,November 15,2017 2:45:42 PM Attachments: Facebook activity.odf Barton Rd Terrace Ave intersection.odf The Commission chair requested a survey of the people of GT at the last meeting regarding the issue of the 40 acre rezone. I did see anything in the c agenda packet no did I see anything in the local paper or Facebook, so I put > together many of the Facebook activity regarding this issue for the commissioners to review. Please forward this to the Commissioners for their ° review prior to Thursday night's meeting. c Please acknowledge receipt of this email.. Z v, c Jeffrey McConnell Grand Terrace, Ca. 92313 909 841-JEFF (5333) Cell E c a� E a O N vi Of c a� N U d E O L 4- 0 Q fn L L O U L M d E V Q Packet Pg. 146 E.5.c Toad I Commi ssi oners, At the October R anni ng Commi ssi on meeti ng Choi rman Comstock requested staff to conduct a survey f rom the people of Grand Terrace usi ng Facebook or the I oval paper. N of seei ng any survey, I compi I e most Facebook postings related to my "Garden" on my five acres over the I ast 3 month and al I the f ood I have been growi ng and gi vi ng away to the people of Grand Terrace. Make special note to all of the "Likes" o at the bottom of each posti ng. They total up to more than 10701 i kes. E O Jeffrey M cConnel 1, resi dent N E Gurpal Bawa Geno ► 92313 ... August 25 Ifi E Jeffrey brought this into my store today_ It is 36 inches long and weighs 39 pounds.Can any body guess what is this? O N r NZZY C _ U _ d E O L f'- 1 W _ V O :z L �. O r 'L p� Like Q Comment ?' ri c 04*� w Stephanie Jones and 105 others t View previous comments... r r Q Tom Roberts Yup! Feeds a family of 6 for 3 days! love Like Reply Packet Pg. 147 E.5.c and I'll be giving away crates and crates a farm fresh food! Grown local right here in grand Terrace. Bring a bag. Parking lot at City Hall.There will be chili cook off, baking contest with lots of goodies to sample! DISCUSSION PHOTOS EVENTS FILES ALBi November 4th from 9 a.m. 3 p.m.at City Hall, 22795 Barton . .._.._.._.....--- Rd.... ;:ednesday at 9.02 AAA Q The Foundation of Grand Terrace #Halloween Festival at Rolling's Park was a huge success.Pirates-Ghouls- Princesses-Turtles-Wizard-you nam... 2 J O P�rl 10 Z 7il- l.ikr, Q Comment ©O You,Becky Giroux and 44 others 7 Comments N Jennifer Mankel and 123 others sib Like C� Comment Q Off•• e 4 c as as U d DISCUSSION PHOTOS EVENTS FILES ALBi DISCUSSION PHOTOS EVENTS FILES ALB E O Jeffrey McConnell,thanks for making our family dinner that (aStephanie Pope ••• w much better tonight. LOVING the peppers! 'A A "'`'`''' "`` PM V We wanted to give a BIG thanks to Jeffery McConnell for all C the veggies he was giving away at the Halloween Festival. _., chrislikewatercooks Look at the size of this zucchini!We look forward to making a lot of zucchini noodles! My hubby is a happy camper with O the handfuls of peppers you gave us too. ,j'�: So very N r sweet of you to give away your hard work.Thanks again! O vi E U a ©You, Stephanie Jones and 16 others 4 Comments j • n I U4 np�r`......,,o.,r ©o Stephanie Jones and 69 others 6 Comments Packet Pg. 148 E.5.c morning Saturday!Come on down to Old McConnell's "garden"and get a pumpkin,watermelon and whatever else , is left! There still plenty of peppers jalapenos zucchini squash butternut etc. DISCUSSION PHOTOS EVENTS FILES ALB The last response was so overwhelming I'm goin... Thank you Jeffrey McConell for your produce. My sister used your red and green bell pe pper on her pancit (filipino chowmein) .J YUMMY!And those sugar babies are surely sweet ;t, THANK YOU SO MUCH R "a N .� > t + O r t� t O C C O Like Q Comment , N Stephanie Jones and 104 others 00'' P sZ to Q Write a comment... GIF Q Q Stephanie Jones and 18 others 3 Comments N N +� Jeffrey McConnell 92313 ••• ® September b O 04 Remember the great free watermelon give away last IZ Saturday outside the donut shop?Well,this Saturday I am DISCUSSION PHOTOS EVENTS FILES ALBI E going to invite any Grand Terrace resident down to my 5 0- acres and they can pick for free whatever they want for their Amanda A is with Jeffrey McConnell. ... w N family. 8 AM till noon. Bring your own bags and enjoy Grand 9jnaay at 8:50 PM V Terrace's future organic farm. a Thank you Jeffery Jeffrey McConnell your peppers were We have Tomatoes,peppers,chili's,jalapenos,... Perfect for our chicken chili! C 00 AT&T LTE 1:25 PM W O !Z Albums Camera Roll Select to � at L L L V ✓�� t'/i 1 - • 4-1 i E�C You and 1a others 1 Comment 4)C) You, Aidan Parker and 269 others Ilib Like Q comment Packet Pg. 149 E.5.c Claudia Cobian Thiessen ► 92313 ••• Jeffrey McConnell ► 92313 ... August 20-!r 46 SC UtC91lJC`f 4 - r Shot out to Mr Jeffrey McConnell for his generosity! We got these fresh vegetables from his garden. Thank you so Who is barbecuing today? much!!Will be using these for dinner tonight ,s. The zucchinis and squash got away from me. I forgot to pick one day and look what happened.Slices thick and through Monday barbecue with some olive oil and seasoning and they will melt in your mouth. tC - C .O \ 0 � L O Z a [� Like 1�33 Comment O N k,' Q comment ©p Stephanie Jones and 41 others Brandon Parker and 100 others Q Stephanie Jones f/l I'd love some Jeffrey! to S'r Like Reply +± N N Jeffrey McConnell 92313 ••• Jeffrey McConnell ► 92313 ... U October 1 -® op 11 September 2- Free farm food. I'm at the donut shop until 10 o'clock. E Attention!I am giving away sugarbaby watermelons today o until 12 noon by the donut shop to Grand Terrace residents. a I only have about 50 today. a� o _ a a� / L 1 L ` U A tri E Rr� Like ti Comment t V 0^J Angela Wilkinson and 55 others Christy Hayes Oh no!!!I missed it again! Ugh! .,.. Like Reply Jeffrey McConnell Hurry up I wait for you jib I Comment (�q Write a comment... GF Q Qv'•' You, Stephanie Jones and 99 others Packet Pg. 150 To all Commissioners, Please review the aerial picture of the Barton RD and Terrace Ave Intersection and imagine any large commercial vehicle attempting to make a right hand turn from Terrace Ave onto Barton Rd traveling west to get on to La Cadena Ave without crossing over into the opposite lane. Additionally the westerly down- ward slope of Barton Ave along with the tall sides of the bridge makes it extremely difficult to see the on- coming traffic as the driver proceeds to make the right hand turn onto Barton. Please make a recommendation to the council and staff to have our Traffic engineer review this intersec- tion. Jeffrey McConnell, resident Barton/ Terrace xing Legend M • �. s , l ca • m L j Attachment: 3. Written Correspondence from PC Meetings.pdf (Zoning Amendments North of Vivienda) E.5.c November 14, 2017 To Members of the Planning Commission, Staff and Grand Terrace Residents, I am writing this letter to have my intentions mentioned on the record and read during the November 16th meeting. This issue of zoning has been ongoing for decades to these residents of this area (north of Vivienda to the riverbottom)for far too long, I would like to see them put to rest once and for all. The owner of the larger 27 acre property seems fine with adding overlays > as long as none are removed. I have no issue with a Al or A2 overlay, the problem is with the 0 industrial underlay being put upon their homes. The residents seem to be in favor of some form c Ag zoning for their homes, and I agree with them. The road that leads in front of their homes Z seems to be a perfect line to end the M2 zoning and have an only Ag zoning south of that road. I think splitting the zoning is a way to honor all owners and finally put to rest a controversy for E these residents, most of whom's homesteads predate the city's formation. These residents c bought these small farms decades ago and have never changed their purpose or use. I hope E that we can resolve this issue and sincerely appreciate all the information staff and residents have provided. Again, I am in favor of splitting the zoning as M2, &Al orA2 from the river up to the road in front of the residences and only Al orA2 from the road to the residences south to N where the property in question ends. a vi Thank you, Tara Koss Cesena Planning Commission Vice Chair U d E O L W V O Q N L L �O♦ V •L M d E V Q Packet Pg. 152 E.5.d R c m Planning Commission Staff Reports o October 19, 2017 & November 16, 2017 O z c m E c m E a a� c .E O N ui O a� w cc U) U IL v c m E c� a Packet Pg. 153 E.5.d tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: October 19, 2017 TITLE: Zoning Code Amendment 17-03 and Zone Change 17-01 PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: Adopt A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ENVIRONMENTAL ADDENDUM AND ADOPT ZONING CODE AMENDMENT 17-03 AND ZONE CHANGE 17-01 AMENDING THE ZONING CODE AND REVISING THE ZONING MAP — RELATED TO THE AGRICULTURAL-2 OVERLAY DISTRICT Z 2030 VISION STATEMENT: E This staff report supports Goal #3, Promote Economic Development by establishing a framework to allow limited commercial agricultural uses within ranchette homes and E provides the flexibility for development based on the underlying zone district. BACKGROUND: N On November 15, 2016 and February 14, 2017, the City Council discussed a request a from three property owners in the project area that the City consider initiating a zoning L amendment for the 46-acre area north of Vivienda Avenue to allow "ranchette" a residential uses and urban farming/ agriculture uses in this area. Ranchette is a small- W scale ranch. Urban farming/agriculture uses would include such things as farms or ranches for the grazing, breeding or raising of animals, boarding horses, growing of U) orchards, groves, crops, flowers, and allowing the on-site sale of those crops, animals a or animal products. w c At the above Council meetings, members of the public including some of the property owners within the project area requested that the property be zoned Light Agricultural. Particularly the request relates to Area 2, as it used to be zoned Light Agricultural, prior a to incorporation. Additionally, Staff received a letter from Highland Service Corporation, the property owner of 27.64 acres stating that the property is in escrow and they oppose re-zoning of their property. However, they did not oppose changes to other properties in the project area. Mr. Davis, owner of a 4.60-acre property indicated his desire to maintain the value of the property. On March 28, 2017, the City Council approved a contract with John H. Douglas Associates to make necessary revisions to allow agricultural uses with ranchette Packet Pg. 154 E.5.d homes. On May 22, 2017 Staff conducted a public workshop with property owners in this area to discuss the scope of zoning changes needed to allow agricultural related uses including ranchette homes. Particularly, input on the type of commercial agricultural uses that would be appropriate for the study area, was sought. Description of the Project Area This area is made up primarily of vacant land. There are approximately three occupied residential units in this area, which are considered legal nonconforming uses. There is one vacant structure that was a residence, but because it has been vacant for several years, it no longer can be re-established as a residential use pursuant to existing codes. 2 Z The majority of the 46 acres is within a flood zone and development would be subject to 0 the City's Floodplain Management Ordinance. This area is primarily accessed via Terrace Avenue, with secondary access from La Cadena Avenue through the railroad Z trestle. Terrace Avenue is not fully improved, and would need to be improved and most likely redesigned. Southern California Edison owns a 4.6-acre property. Edison also has E an easement across the northerly properties, and there are transmission lines within the easement. A private road easement is used by the residents in that area to access their E properties. DISCUSSION: N Project Area a The study area comprises approximately 46 acres in the northwestern portion of the city a within the following boundaries (see Exhibit 1): W North: City limits and the Santa Ana River floodplain U East: City limits and Union Pacific Railroad rail line a South: Vivienda Avenue West: City limits and Burlington North Sant Fe rail line Protect Site History a Upon City incorporation in 1978 the City Council adopted both the County Code and County General Plan. In 1984, the City Council adopted the City's first General Plan, which was supported by a Master Environmental Impact Report. Subsequently, the City Council adopted several ordinances approving zone changes for a number of parcels so that the zoning would be consistent with the adopted General Plan. An Environmental Negative Declaration was adopted in conjunction with the ordinances. The 46 acres were identified by two separate planning areas: Area 2 and Area 9. Area 2 Packet Pg. 155 E.5.d is the southerly portion and Area 9 is the northerly portion. Under the County Code, which the City adopted, Area 2 was zoned Light Agricultural and Area 9 was zoned Flood Plain. In 2010 Ordinance No. 251 was adopted which established an Agricultural Overlay Districts over the area formerly referred to as Area 2. Current General Plan and Zoning Designations In 2010, the City Council adopted an update to the General Plan and the entire 46-acre study area was designated Floodplain Industrial on General Plan Land Use Map. The Land Use Element states that properties within the Floodplain Industrial designation have the potential for severe flooding due to their proximity to the Santa Ana River. It is expected that the build-out of the area will occur over a long period of time and that in the interim existing residential uses would be permitted, and that light agricultural uses 2 would be permitted including the keeping of animals with the approval of an Agricultural > 4- Overlay zoning designation. ° The northern portion of the study area (north of the Railroad Access Road alignment as Z extended to the eastern study area boundary) is zoned M2-Industrial with the Floodplain (FP) overlay, while the southern portion of the area is zoned M24ndustrial with the E Floodplain (FP) and Agricultural (AG) overlays (see Exhibit 2). a� The FP overlay establishes additional regulations to mitigate flood hazards and requires a a Conditional Use Permit for agricultural uses and uses allowed in the underlying M2 zone district. The AG overlay allows uses in addition to those permitted by the M2 zone. N The existing AG Overlay regulations are shown in Exhibit 3. 4- Proposed Amendment L 0 During the Council meetings, Staff stated that the changes to the zoning code would provide the framework for limited commercial agricultural and ranchette residential uses. r Staff and the Consultant evaluated the site, existing designations and evaluated the U) best vehicle to allow limited commercial agricultural uses with ranchette residential a uses, as desired by the property owners on the south end of the project area; and to w also consider the wishes of those property owners that do not want their zoning changed. Staff is proposing an amendment to the Zoning Code and Zoning Map to establishing a a new Chapter 18.56 Agricultural-2 (AG-2) Overlay District; and revise the Zoning Map would be changed to show the new AG-2 Overlay District on the entire 46-acre project area. The existing AG Overlay District would be replaced with the new AG-2 Overlay for the four parcels located south of the Railroad Access Road alignment. Allowable uses in the AG-2 Overlay would be in addition to those permitted in the underlying M2 zone. This approach would allow property owners to exercise the option to establish light commercial agricultural uses with ancillary ranchette homes on 1 acre lots. With regard Packet Pg. 156 E.5.d to the two properties with existing homes (Rich and Makshanoff), those properties could continue to be occupied as pre-existing residential uses and provisions have been included that specifically allow animal keeping to continue pursuant to the original AG Overlay District. The proposed text for the new AG-2 Overlay is set forth in the draft resolution (Exhibit 5). Key provisions of the new overlay regulations are summarized as follows: • Permitted uses: Temporary uses would be permitted subject to site and architectural review by the Planning and Development Services Director. • Conditionally permitted uses: Agricultural uses would be permitted subject to approval of a conditional use permit. The allowable number of animals would be 2 limited as provided in Table 18.56.030 of the draft resolution. Single-family '- residences would also be conditionally permitted, provided that such use is - ancillary to a commercial agricultural use. Other uses determined by the Planning Commission to be similar in nature to a listed use would also be conditionally Z permitted. aD • CUP is consistent with floodplain overlay E a� • Prohibited uses: Commercial composting, commercial recycling and animal E slaughtering would be prohibited. • Development standards: Standards such as lot dimensions, setbacks, lot N coverage and building height would be established as provided in Section N 18.56.050 of the draft resolution. a Exhibit 4 provides a comparison of allowable uses in the existing AG Overlay and the a proposed AG-2 Overlay. PUBLIC NOTICE: U Notice of the public hearing was published in the Grand Terrace City News and posted a in three locations 10 days prior to the hearing. In addition, notice was sent by direct mail w to owners of property that would be affected by the proposed amendment and owners of property within 300 feet as required by state law. As a result of the public notice, property owners spoke during public comment portion of a the City Council meeting, in opposition to the AG-2 Overlay District, and requesting a Light Agricultural zone. Those comments were outside of this noticed public hearing. A letter was received from Mr. Jeffrey McConnell and it is attached to this report. ENVIRONMENTAL REVIEW: A Final EIR was certified by the City Council on April 27, 2010 for the Grand Terrace General Plan. The proposed zoning amendment would not result in new significant environmental impacts or a substantial increase in the severity of impacts analyzed in Packet Pg. 157 E.5.d the General Plan FEIR, therefore an Addendum to the FEIR has been prepared pursuant to CEQA Guidelines Sections 15162 and 15164 (Attachment 6). ATTACHMENTS: • Zoning Map_ Sep_2017 (PDF) • Existing Chapter 18.53 Agricultural Overlay District.pdf (PDF) • Exhibit of Existing vs Proposed Uses_10.10.2017 (DOCX) • 2017-10-19_PC Resov2 (DOCX) • Addendum—AG-2 Overlay_2017-10-19_draft (DOCX) • Letter to Commissioners for agenda packet- from Jeffrey McConnell(DOCX) a� APPROVALS: 4- Sandra Molina Completed 10/13/2017 12:54 PM t City Attorney Completed 10/13/2017 3:24 PM Z Sandra Molina Completed 10/13/2017 3:28 PM W Planning Commission/Site And Architectural Review Board Completed 10/19/2017 E 6:30 PM E a RESULT: APPROVED [UNANIMOUS] N MOVER: Tom Comstock, Chairman 4- SECONDER: Tara Cesena, Vice Chair a AYES: Tom Comstock, Tara Cesena, Jeffrey Allen, Gregory A. Goatcher L ABSENT: Edward A. Giroux a o: r U) U d w c a� E t v R r a Packet Pg. 158 .. ... ... .. / Saw MAN/ // it• • � / /� � NONE on ���I� , ■■■■■■■■■■■■■■ loot �■■■■■ , , ,/ � .. + �� \ / ♦ ♦ r / . v R �■ w� ,/ ii f �/// III �/ 1� � � � . 1 • f 111 ♦ � Ow NINE oil 104 WIN WA 01 ■ ■ ddL MIN I err! • ■ ■■11� loll■ �■1■■■1�■� 1 11111 � 11111111 . ■■�� = v — — - � ���• �— w1111�Ir� MEN - ,,, ■ _ = 111111 1111111�1111 ��� _ _ = = =.�■■■� � - - • 111111 11111111�II1 ■m■■■■■■■■■■■■/w■■■■■■■��m■■mr_''r _ _ uulllll 111 --- _ � ■= =!, --- --- � Illllliillll��lllli�ll �- �■■�■■■■■■■■ ��, �■■■■.�■■■■■� �.��, �■■■■�` �■ 111 III �. '�' •� � . � ����1��� \III � 1■ .� soon � � ■■■1►I � ■ ■■■■■■■�■■■■I loll■■ � , �■ ■■■■■�■■■I ■ ■■■■■■■■■■■� - ■■■■� �■ ■loom■■■\ � ■ ■■■■■■\g■■�: - _ ■■■ ,. - ■11sommilloson Olson loss 111■ �■ ■1 � � �► 111 ■� �� \� 1 ■� p ■■■ ■monsoons■■■ 06\■■■■■■■■■■ ■■ �: ill► - - , IN ■■�I■ ■�■ ■■ Ill■ . ■■■■■■■■■■■� ■■ ■■■■loom■■� ■.. � ■ ■■ ■11111■ ■■ � ■LEI: �� iii■i ■■■■■� r� 11111 . � son . •• - �d ■PUMA ■■� . ■� ■■■■■■■■■■■ - - ZA Mod �� IN ♦ ��IIII AM I I ■ ■■■i�i■ri■i■■■ I��■■■■i■III � • �� ■�.;a ■II� I� loll■ ■m■■■■� loll■ - ♦ ® � I■■■■■■■■ - - - i IN _ • _ • - , � � ■� lawJA�, W E �+ 1111 i _ 11111 IIW. NONNI I ■��■���NO■■I ■■ ■■■■ - = - - • - - - , ■�■■ ■111�11111looms son 1 ■11111111111 PIP 1111 loll■■ _ 1 �� �_ ■111111��� ■ �s _, . / � � �. �11 I � ♦ �� IIIIIIIr�� . � - - _�. E loll ■■■■■■■■■■■■ loll■■I 10- OWNTIT ■■■■■ milli r ♦ �Iri. �. ■■■■■■■■■■■■■■ ■moll w■■■■■■ r _ - - � � 111111111111111■ w■■■■■■■� IIi11`'� . ■���iI���I�111ii� �III�! ���■���■■��■■��■ ■■■r w■■■■■■■■r/ . - • - • - 1 • • • • ` - • - • ` • • 1 • • • : ' - • - • • • • - 1 • • • • • : - • • • • • - Kill] E.5.d Chapter 18.53 -AG AGRICULTURAL OVERLAY DISTRICT Sections: 18.53.010- Purpose. The purpose of the agricultural overlay district is to permit limited agricultural uses in areas of the City which have historically contained such uses and where current lot size is sufficient to provide a compatible relationship between the limited agricultural uses and the underlying district's residential uses. In order to ensure a quality living environment and to protect the public health, safety and general welfare,this Chapter establishes certain regulations regarding the type, size, number and location of such agricultural uses permitted in the overlay district.The regulations contained in this Chapter are in addition to the j 4- regulations of the underlying district. In the case of a conflict between the regulations of the overlay district 0 and the underlying district, the regulations of the overlay district shall prevail. 0 z (Ord. 126 § 2, Exh. A(part), 1990) m E c 18.53.020- Permitted uses. E a Uses permitted in the AG overlay district shall be as identified in Table 18.53.020. .E 0 (Ord. 126 § 2, Exh. A(part), 1990) N a ui 18.53.030- Conditionally permitted uses. o a as Uses permitted in the AG Overlay District with a conditional use permit shall be as identified in Table 18.53.020. U) U IL (Ord. 126 § 2, Exh. A(part), 1990) c m 18.53.040-Total number of animals. E c� The combined total number of animals kept on any one site shall not exceed the maximum number and a combination of animals allowable as identified in Table 18.53.020. (Ord. 126 § 2, Exh. A(part), 1990) 18.53.050- Location of animals. All animals, excepting household pets, shall be kept at a minimum distance of 70 feet from any adjacent dwelling, school or church located on adjoining parcels. Packet Pg. 160 E.5.d (Ord. 126 § 2, Exh. A(part), 1990) 18.53.060- Offspring. Young animals born to a permitted animal may be kept until such animals are weaned (cats and dogs: four months, large animals: six months, horses: 12 months). (Ord. 126 § 2, Exh. A(part), 1990) 18.53.070-Sale of products. R One temporary stand for display and sale of seasonal items such as Christmas trees and pumpkins m produced on the premises may be approved for a specific length of time by the Planning Director. > (Ord. 126 § 2, Exh. A(part), 1990) 0 z 18.53.080- County health department. c m E The contents of this Chapter shall in no way be interpreted to relax any of the requirements of the San m Bernardino County Health Code as adopted by the City. E a� (Ord. 126 § 2, Exh. A(part), 1990) .E 0 N 18.53.090-Temporary sheep grazing. a ui In no event shall there be a limit to the permitted number of sheep which may be grazed per acre, 0 a where said grazing operation is conducted on fields for the purposes of cleaning up harvested crops, as w stubble,volunteer or wild growth and further where said grazing operation is not conducted for more than four weeks in any six month period. Special application for such temporary grazing shall be made in writing, a and approved by the Planning Director prior to such grazing can begin. v c (Ord. 126 § 2, Exh. A(part), 1990) E E c� TABLE 18.53.020 Q Agricultural Overlay Standards jype of Minimum Site Maximum Permitted Use (P) or Animal or Area per Number of Conditionally Use Animal or Use Animals Permitted Use (C) (square feet) Packet Pg. 161 E.5.d Each horse, mule, 10,000 6 P donkey or pony a Each large animal 20,000 3 C other than a horse, mule, donkey or pony a Each small 4,000 12 ` P animal;sup\sup; Each 5 birds or 4,000 25 P rodents ° z c m Exotic or wild animals 20,000 3 C E c as E Horticultural crops or 20,000 NA P a a� c tree farming O N ui O Footnotes: w a. A pony, defined as any horse measuring 14 hands and two inches or less in height at the U a withers, may be kept in addition to the keeping of two horses on a 20,000 square foot parcel. a E b. A "small animal" shall be defined as an animal weighing less than 250 pounds. .2 c. No more than one male goat shall be permitted. Packet Pg. 162 E.5.d Permitted Uses: Existing AG Overlay vs. Proposed AG-2 Overlay MMV• - • • - • ••• -• Permitted One temporary stand for display • Temporary uses which are determined by the Uses and sale of seasonal items such as community development director not to have Christmas trees and pumpkins significant long-term impact on the environment produced on the premises may be approved for a specific length of time by the planning director • Temporary sheep grazing • Animal keeping M o Horse, mule, donkey or pony o Small animals Z o Birds or rodents • Horticultural crops or tree farming Conditionally • Animal keeping Animal keeping and boarding c Permitted o Large animals other than a . Apiaries Z Uses horse, mule,donkey or pony . Orchards, groves, nurseries,field crops,tree o Exotic or wild animals crops, berry crops, bush crops,truck gardening E and commercial flower growing, including the drying, packing, canning,freezing, or other E acceptable methods of processing of fruits, nuts, Q vegetables and other horticultural products where c such processing is primarily in conjunction with a c farming operation N • Sale of fruit,vegetables, produce and flowers and other similar products grown on the property q • Riding stables and academies o 0. • Sheep grazing only for the purpose of clearing unharvested crops or stubble • Single-family residences, provided that such use y is ancillary to a commercial agricultural use V • Accessory Structures and Uses. Private garages a used by persons residing on the premises, cabanas, laundry rooms,workshops, stables, barns,tack rooms, pens, corrals, and similar E animal keeping/agricultural structures, provided these structures shall not be used as a habitable dwelling or space a • Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this section Prohibited • Commercial composting facilities Uses • Commercial recycling facilities • Animal slaughtering Notes:See regulations for limitations on number of animals and other development standards Packet Pg. 163 E.5.d RESOLUTION NO. 2017- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ENVIRONMENTAL ADDENDUM AND ADOPT ZONING CODE AMENDMENT 17-03 AND ZONE CHANGE 17-01 AMENDING THE ZONING CODE AND REVISING THE ZONING MAP RELATED TO THE AGRICULTURAL-2 OVERLAY DISTRICT WHEREAS, pursuant to Section 65300 of the State Planning and Zoning Law (Division 1 Title 7 of the California Government Code) on April 27, 2010, the City of Grand Terrace adopted Resolution 2010-10 adopting a General Plan to provide comprehensive, 2 long-range planning guidelines for future growth and development which incorporates the > 4- following nine elements: Land Use, Circulation, Open Space and Conservation, Public 0 Health and Safety, Noise, Public Services, Housing, and Sustainable Development. Each o element of the General Plan provides Goals, Programs, and Policies as required by State Z Law; and (D E WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land E as between industry, business, residences, and open space, and other purposes; to a regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot 0 which may be occupied by a building or structure, and the intensity of land use; and to 4- establish requirements for off-street parking, in compliance with the California a Government Code; and L 0 a WHEREAS, Zoning Code Amendment 17-03 proposes to amend the Zoning W Ordinance to establish a new Agricultural-2 Overlay District as set forth in Exhibit A; and r U) WHEREAS, Zone Change 17-01 proposes to amend the Zoning Map to remove a the Agricultural Overlay and add the Agricultural-2 Overlay to the entire project area as shown in Exhibit B; and E WHEREAS, a Final Environmental Impact Report ("FEIR")was certified by the City Council on April 27, 2010, for the General Plan Update, and pursuant to Section 15164 a of the California Environmental Quality Act (CEQA) Guidelines, an Addendum to the FEIR has been prepared for Zoning Code Amendment 17-03 and Zone Change 17-01. The Addendum has determined that none of the conditions requiring a subsequent EIR or Negative Declaration exists; and WHEREAS, on October 19, 2017, the Planning Commission conducted a duly noticed public hearing on Zoning Code Amendment 17-03 and Zone Change 17-01 at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and concluded the hearing on said date; and Page 1 of 8 Packet Pg. 164 E.5.d WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace: 1. The Planning Commission hereby finds that the Addendum to the General Plan FEIR prepared for Zoning Code Amendment 17-03 and Zone Change 17-01 satisfies the requirements of CEQA because: a. No substantial changes are proposed in the project which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously •> 4- identified significant effects; 0 b. No substantial changes occur with respect to the circumstances under Z which the project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental E effects or a substantial increase in the severity of previously identified significant effects; and E a C. No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the N time the previous EIR was certified shows that: 4- a (i) The project will have one or more significant effects not discussed in L the previous EIR; a o: (ii) Significant effects previously examined will be substantially more severe than shown in the previous EIR; U) U d (iii) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents E decline to adopt the mitigation measure or alternative; or r a (iv) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. 3. The Planning Commission finds as follows with respect to Zoning Code Amendment 17-03 and Zone Change 17-01: a. The proposed Zoning Code amendment and zone change will not be Page 2 of 8 Packet Pg. 165 E.5.d detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or injurious to property or improvements in the neighborhood or within the City because they promote land uses that are compatible with both the existing topography and land use patterns in the vicinity. Specific provisions of the proposed regulations, such as the maximum number of animals per parcel, minimum setbacks, required screening, and prohibited uses, are intended to minimize adverse impacts on adjacent properties that could result from agricultural uses. Further, the proposed amendment will not alter the existing Floodplain Overlay zoning regulations on the subject property, which serve to mitigate flood hazards. b. The proposed Zoning Code amendment and zone change will be consistent •; with the General Plan in that the property to be rezoned is designated > 4- Floodplain Industrial in the Land Use Element, which is intended for light 0 industrial and light agricultural uses with rural residential use also allowed. - z 4. Based on the findings and conclusions set forth above, this Commission hereby recommends that the City Council adopt the FEIR Addendum and further E recommends that the City Council adopt an Ordinance approving Zoning Code Amendment 17-03 and Zone Change 17-01 to effectuate the changes shown on E Exhibits A and B, attached hereto. a a� PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, c N California, at a regular meeting held on the 19t" day of October, 2017. a AYES: 0. NOES: W w ABSENT: n U ABSTAIN: a c a� E ATTEST: a Debra L. Thomas Tom Comstock City Clerk Chairman Page 3of8 Packet Pg. 166 E.5.d Exhibit A Zoning Code Amendment 17-03 CHAPTER 18.56 (AGRICULTURAL-2 OVERLAY DISTRICT) OF TITLE 18 IS ADDED AS FOLLOWS: Chapter 18.56 —AGRICULTURAL-2 OVERLAY DISTRICT (AG-2) 18.56.010 - Purpose. The purpose of the Agricultural-2 Overlay (AG-2) district is to permit limited commercial agricultural uses with single-family residential as an accessory use to support the 2 commercial agricultural uses. In order to ensure a quality living environment and to protect '> the public health, safety and general welfare, this chapter establishes certain regulations o regarding the type, size, number and location of such agricultural uses permitted in the o overlay district. The regulations contained in this chapter are in addition to the regulations Z of the underlying district. In the case of a conflict between the regulations of the overlay district and the underlying district, the regulations of the overlay district shall prevail. The E contents of this chapter shall in no way be interpreted to relax any of the requirements of the San Bernardino County health code as adopted by the city. E a 18.56.020 - Permitted uses. 0 N Uses permitted in the AG-2 Overlay District are as follows: 4- a A. Temporary uses which are determined by the community development director L not to have significant long-term impact on the environment. (Uses such as a parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and W others with review through the land use approval or administrative site and architectural approval process in accordance with Chapter 18.63, Site and Architectural Review.) a 18.56.030 - Conditionally permitted uses. w c Uses permitted in the AG-2 Overlay District with a conditional use permit are as follows: r A. Animal keeping and boarding. All animals, excepting household pets, shall be kept a at a minimum distance of seventy (70) feet from any structure or area used for human habitation or public assembly (e.g. parks, churches, etc.) on adjoining property. The area of human habitation shall not include cabanas, patios, attached or detached private garages or storage buildings. The combined total number of animals kept on any one site shall not exceed the maximum number and combination of animals allowable as identified in Table 18.56.030. B. Apiaries, provided that no hives or boxes housing bees are kept closer than two hundred (200) feet from any dwelling other than that occupied by the property owner. Page 4 of 8 Packet Pg. 167 E.5.d C. Orchards, groves, nurseries, field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing, including the drying, packing, canning, freezing, or other acceptable methods of processing of fruits, nuts, vegetables and other horticultural products where such processing is primarily in conjunction with a farming operation and the structures used for such processing are located at least twenty (20) feet from the property line. D. Sale of fruit, vegetables, produce and flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed two hundred fifty (250) square feet. E. Riding stables and academies; provided that the minimum lot size for such uses shall be not less than five (5) acres, and that all buildings for the housing, feeding, or rental of such animals shall be at least one hundred (100)feet from any property line, and five hundred (500) feet from any residential zone, church, school, park or 2 hospital. > 4- F. Sheep grazing only for the purpose of clearing unharvested crops or stubble, with no limit on the number of animals, for a period not exceeding thirty (30) days in o any six-month period. Special application for such temporary grazing shall be N made in writing, and approved by the Planning Director prior to commencement. G. Single-family residences, provided that such use is ancillary to a commercial agricultural use. E H. Accessory Structures and Uses. Private garages used by persons residing on the premises, cabanas, laundry rooms, workshops, stables, barns, tack rooms, pens, corrals, and similar animal keeping/ agricultural structures, provided these N structures shall not be used as a habitable dwelling or space, as defined by the 4- adopted Uniform Building Code. Approval shall be through a minor conditional use a permit review. L 0 I. Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this section. 18.56.040 - Prohibited uses A. Commercial composting facilities a B. Commercial recycling facilities w c C. Animal slaughtering TABLE 18.56.030 a Maximum Minimum Site Number Type of Animal Area per Animal of or Use Animals (square feet) (per parcel) Poultry 25 per acre 100 Cattle or buffalo 6,000 Page 5 of 8 Packet Pg. 168 E.5.d Horses, mules, donkey or pony 6,000 - 1 pond/acre Maximum pond size = '/2 lot Fish raising area and - maximum 4 ponds per parcel Hogs 12,000 - Sheep, female goats and similar livestock 4,000 Adult male goats - 1 2 Rabbits and chinchillas 200 200 4- 0 Ostriches, emus, alpacas, llamas 4,000 - 0 1 Notes: Z 1. Young animals born to a permitted animal may be kept until such animals are weaned (cats and dogs: four months, large E animals: six months, horses: twelve months). E a 18.56.050 — Existing Legal Non Conforming Residential Uses. 0 4- Existing legal nonconforming residential uses on Assessor Parcel Numbers 0275-191- a 58 and 0275-191-43 may continue; pursuant to Chapter 18. 76 Non Conforming Uses L and Structures. Animal keeping shall be pursuant to the provisions of Chapter 18.53 a Agricultural Overlay District. 18.56.060 - Site development standards. U d Animal keeping areas shall be limited to portions of the lot with no more than a four percent (4%) grade. Other site development standards in the AG-2 Overlay District are as follows: E Development Issue Standard a Lot Area 1 acre (minimum) Lot Width _T 150 (Minimum linear feet) Lot Depth 200 (Minimum linear feet) Setbacks (Minimum linear feet) Page 6 of 8 Packet Pg. 169 E.5.d front yard 40 rear yard 35 side yard (interior lot) 20 side yard (corner lot) 20 Height (primary structure) 35 (maximum linear feet) Building Lot Coverage (maximum percent, less the required parking, setbacks, and 40 landscaping) 18.56.070 — Standards for Accessory Buildings A. Accessory buildings shall not occupy more than ten percent (10%) of the rear > yard. 4- 0 B. Accessory buildings shall be a minimum of fifteen feet (15 ft.) from the main buildings Z C. Accessory buildings shall be located no closer to the side and rear property lines than: E 1. Ten (10) feet for one-story nonresidential accessory buildings 2. Fifteen (15) feet for two-story nonresidential accessory buildings and one- a or two-story buildings used for residential purposes. 18.56.080 — Screening and trash enclosures. N 4- a A. Trash storage areas shall be enclosed by a wall not less than six feet in height. If N unroofed, no such area shall be located within 40 feet of any district zoned for o residential use. o: B. All outdoor animal uses and/or animal enclosures shall be screened in a manner determined by the planning commission in consideration of the type of animals n being kept. a 18.56.090 - Off-street parking. w c The number of off-street parking spaces shall be determined by the Planning Commission as part of the conditional use permit. The provisions of Chapter 18.60 shall apply in determining the size and location of required parking spaces. a 18.56.100 - Signs. Signs in the A-1 district shall be limited to one unlighted sign per site not exceeding twelve (12) square feet pertaining to products offered for sale on the premises. Page 7 of 8 Packet Pg. 170 E.5.d Exhibit B Zoning Map Change 17-01 THE OFFICIAL ZONING MAP IS AMENDED TO RE-ZONE PROPERTIES AS FOLLOWS: Amend the zoning designation for the properties shown below from M2 Industrial/FP Floodplain Overlay/AG Agricultural Overlay to M2 Industrial/FP Floodplain Overlay/AG-2 Agricultural-2 Overlay: —. 0275-191-06..- E� f � r - 0275-191-30 0 + 0275-19116 0275-191-43 0275-191-01 0275- 0275-191-16 191-16 CO) 0275-191-01 4 t _ Q APN 0275-191-01 APN 0275-191-02 APN 0275-191-03 APN 0275-191-16 APN 0275-191-43 APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 Page 8 of 8 Packet Pg. 171 E.5.d Addendum to the City of Grand Terrace General Plan FEIR for the AG-2 Overlay Zoning Amendments Zoning Code Amendment 17-03 and Zone Change 17-01 October 19, 2017 Overview In 2010, the Grand Terrace City Council certified the Final Program Environmental Impact Report for the General Plan Update (the "FEIR"). The City now proposes to adopt zoning amendments to establish a new Agricultural-2 (AG-2) Overlay District and apply this overlay to approximately 46 acres designated Floodplain Industrial in the General Plan and designated M2-Industrial on the Zoning Map. The purpose of this Addendum is to demonstrate that the proposed zoning amendments would not result in any of the conditions under which a subsequent Environmental Impact Report ("EIR") or Negative Declaration would be required pursuant to Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and 15164. 0 Purpose of an Addendum o z CEQA and the CEQA Guidelines establish the type of environmental documentation that is required when changes to a project occur or new information arises after an EIR is certified or a Negative Declaration adopted for a project. CEQA Guidelines Section 15162 establishes criteria E for determining whether more detailed information, such as the preparation of a Subsequent or Supplemental EIR, is needed, and Section 15164 defines the appropriate use of Addendums to E previous EIRs and Negative Declarations. a, c CEQA Guidelines Section 15162(a) states: io When an EIR has been certified or a negative declaration adopted for a project, no a subsequent EIR shall be prepared for that project unless the lead agency determines on the basis of substantial evidence in the light of the whole record, one or more of the o following: (1) Substantial changes are proposed in the project, which will require major revisions in the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. U a (2) Substantial changes occur with respect to the circumstances under which the project is to be undertaken, which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the F severity of previously identified significant effects. (3) New information of substantial importance which was not known and could not have a been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete shows any of the following: a. The project will have one or more significant effects not discussed in the EIR. b. Significant effects previously examined will be substantially more severe than shown in the previous EIR c. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure; or d. Mitigation measures or alternatives that are considerably different from those analyzed in the previous EIR would substantially reduce one or more effects on Packet Pg. 172 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 2 the environment but the project proponents decline to adopt the mitigation measure. CEQA Guidelines Section 15164(b) states: "The Lead Agency or Responsible Agency shall prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR have occurred." The following analysis demonstrates that the proposed AG-2 Overlay zoning amendments do not raise any new environmental issues and require only minor technical changes or additions to the previous FEIR to satisfy the requirements of CEQA. Project Description .a � The City proposes to amend the Zoning Code to establish a new Agricultural-2 (AG-2) Overlay > District and amend the Zoning Map to replace the current AG Overlay on four parcels and place o a new AG-2 Overlay on the eight parcels within the entire project area encompassing a total of 46 acres located north of Vivienda Avenue and south of the Santa Ana River Trail (see Z Exhibit A). Allowable uses in the AG-2 Overlay would be in addition to those uses currently permitted in the M2 zone. a E Key provisions of the new AG-2 Overlay regulations are summarized as follows: E • Permitted uses: Temporary uses would be permitted subject to site and architectural a, review by the Planning and Development Services Director. 0 • Conditionally permitted uses: Agricultural uses would be permitted subject to approval of N a conditional use permit. The allowable number of animals would be limited as provided in Table 18.56.030 of the draft amendment. Single-family residences would also be conditionally permitted, provided that such use is ancillary to a commercial agricultural 0 use. Other uses determined by the Planning Commission to be similar in nature to a listed use would also be conditionally permitted. w • Prohibited uses: Commercial composting, commercial recycling and animal slaughtering would be prohibited. U a • Development standards: Standards such as lot dimensions, setbacks, lot coverage and building height would be established as provided in Section 18.56.050 of the draft amendment. E Environmental Analysis and Conclusions In 2010, the City Council adopted an update to the General Plan and the area currently a proposed for rezoning was designated Floodplain Industrial on General Plan Land Use Map. The Land Use Element describes the purpose of the Floodplain Industrial designation as follows: "Properties designated with the Floodplain Industrial designation experience the potential for severe flooding resulting from their proximity to the Santa Ana River. Properties within this designation are planned for ultimate development as light industrial, nonpolluting uses similar to the Light Industrial designation. Proposed developments must demonstrate that adequate measures can be implemented to ensure that the proposed use is effectively protected from identified flood hazards. Presently, parcels within this area are largely undeveloped or developed as rural residential land uses. It is anticipated that buildout of this area will occur over a long period of time. During this buildout period, existing residential uses shall be permitted Packet Pg. 173 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 3 and regulated under the requirements of the Low Density Residential land use designation. Light agricultural uses shall be permitted including the keeping of animals with the approval of an Agricultural Overlay zoning designation." As compared to potential impacts analyzed in the General Plan FEIR, application of the new AG-2 Overlay to the parcels shown in Exhibit A would not result in new significant impacts or a substantial increase in the severity of impacts previously evaluated in the FEIR for the following reasons: • The proposed zone change would not result in a larger area of ground disturbance than previously analyzed in the FEIR because the affected area is already designated for light industrial, and recognizes existing agricultural and residential uses. Therefore, potential impacts such as traffic, air pollutants, greenhouse gas emissions and noise caused during construction activity would be substantially similar to those previously analyzed. > 5 • The proposed zone change would not result in more intense development than o previously analyzed in the FEIR because the intensity of uses allowed in the proposed AG-2 Overlay would not be substantially greater than the intensity of uses currently 0 allowed (i.e., light industrial, agriculture and residential). Therefore, long-term impacts N such as traffic, air pollutants, greenhouse gas emissions would be substantially similar to those previously analyzed. E • Potential impacts related to agricultural activities (e.g., dust, noise, odors) would not be substantially more severe than previously analyzed in the FEIR because the affected E area was designated for agricultural activities, including the keeping of animals, in the General Plan. E 0 For the reasons discussed above, the proposed zoning amendments would not result in the N potential for significant environmental impacts that were not previously considered in the General Plan FEIR. Therefore, pursuant to CEQA Guidelines Sections 15162 and 15164, a subsequent or supplemental EIR or IS/ND is not required. V_ 0 a a� w U IL v c m E c� a Packet Pg. 174 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19, 2017 Page 4 EXHIBIT A APN 0275-191-01 APN 0275-191-02 APN 0275-191-03 APN 0275-191-16 APN 0275-191-43 APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 c o 0 + � d 0275-191-06 E E C 0275-191-30 - 0 + 0275-191-16 a t Q .r . '." 02 0275-191-01 - - A 0275- U) 0275-191-16 191-16 ,a�,r a III i 1� ♦+ 0275-191-01 - a Packet Pg. 175 E.5.d From: The desk of Jeffrey McConnell To: The Planning Director to attach to the planning commissioners' agenda packet for the 10-19-17 meeting regarding the rezoning of the 40 acres. Re: The proposal to amend the zoning map by changing only the AG-1 Overlay to AG-2 overlay. This is NOT the request that was brought to the planning department by property owners in the northwest quadrant of GT in and around the 40 acres in question. This is NOT the request of more than 250 (+,-) signature petition turned in to the council sometime in or around July. a c aD This is NOT what was discussed at the two council meeting on Feb 14 and Mar 28th meetings. 4- 0 Please review for yourself both meetings. Below is the online path for you to easily access the city recorded meetings for yourself. z0 c Log onto www.grandterrace-ca.gov E c Click on "City Departments" Q Click on "City Clerk" .E 0 Click on "Agendas and minutes" N 4- Click on "Media" in the blue upper bar L Click on the date 02/14/17 Enlarge your screen and move the timer bar at the bottom of the screen over to 57:20 and U) watch. a For the March meeting: a� Click on the date 03/28/17 on the media page then r Enlarge your screen and move the timer bar at the bottom of the screen over to 136:20 and a watch. Thank you for your research Jeffrey McConnell (909) 841-5333 Packet Pg. 176 E.5.d tGrr I o. • Ng;A AGENDA REPORT MEETING DATE: November 16, 2017 TITLE: Zoning Code Amendment 17-03 and Zone Change 17-01 PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: 1) Open the public hearing continued from October 19, 2017 to the present date to discuss the Staff Report; and 2) Adopt A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT AN — ENVIRONMENTAL ADDENDUM AND ADOPT ZONING CODE AMENDMENT 17-03 AND ZONE CHANGE 17-01 Z AMENDING THE ZONING CODE AND REVISING THE ZONING MAP RELATED TO THE AGRICULTURAL-2 OVERLAY DISTRICT E a� 2030 VISION STATEMENT: E a This staff report supports Goal #3, Promote Economic Development by establishing a framework to allow limited commercial agricultural uses within ranchette homes and N provides the flexibility for development based on the underlying zone district. 4- a BACKGROUND: L 0 Q On October 19, 2017, the Planning Commission conducted a public hearing on a proposed zoning code amendment and zone change upon an approximate 46-acre project area north of Vivienda Avenue. This proposal was brought forward by Council U) direction. The Council received a request from three property owners within and outside a of the project area that the City consider initiating a zoning amendment for the 46-acre area north of Vivienda Avenue to allow "ranchette" residential uses and urban farming/ agriculture uses in this area. The Council authorized a professional services contract with John H. Douglas a Associates and directed staff to make necessary revisions to allow agricultural uses with ranchette homes. The proposal brought before the Planning Commission on October 19t" would establish a new overlay district: Agricultural-2 Overlay District (AG-2) over the entire project area and which would amend the zoning code and zoning map. This approach would allow property owners to exercise the option to establish light commercial agricultural uses with ancillary ranchette homes on 1 acre lots; and would also retain the underlying M2 zone. (Refer to October 19, 2017 Staff Report.) Packet Pg. 177 E.5.d During the meeting several members of the public, including property owners from within the project area and in the surrounding area spoke in opposition to the AG-2 Overlay proposal, with some stating that the entire project area should be re-zoned Agricultural. The Planning Commission continued the public hearing to November 16, 2017, and directed staff to provide an analysis of: (1) rezoning the entire project area to A-1 ; and (2) zoning the south half to Light Agricultural keeping the AG 2 overlay on the north half of the Project Area. DISCUSSION: Zoning History As previously indicated, when the City incorporated the City Council adopted both the o County Code and County General Plan. In other words, the zoning that was adopted by - the City was what was in place by the County. For the north half (Area 9) it was Z Floodplain-T, and for the south half (Area 2) it was A-1 J. (D E The City initiated several zone changes in 1984 to be consistent with the City's new General Plan. The Council conducted first and second readings on Area 9, at noticed E public hearings on September 13 and 27, 1984, and adopted Ordinance No. 81, rezoning the Area 9 to M2, Floodplain. The Council rezoned (Ordinance No. 83) Area 2 from A-1 to M-2, after conducting publicly noticed first and second readings on October N 25, 1984 and November 8, 1984. a The entire project area is in an Floodplain Overlay District. The FP overlay requires that L 0 all uses except flood related uses/structures, require the filing of a conditional use permit application. The FP overlay district would remain in place. r Request to Council U) U d When the request was made to the Council to re-zone the entire project area to allow w ranchettes uses, the Council was supportive of the concept. The Council heard public testimony from persons in support of the concept, and also heard from the property owner of 26 acres that started there were opposed to rezoning of their property, which r the Council acknowledged. The Council directed Staff and the Consultant to make a necessary revisions to allow agricultural uses with ranchette homes. Members of the Council also discussed that with the Santa Ana River Trail (SART) to the north and the City's desire to construct a trail to connect to the SART the opportunity to create a "green zone" presents itself. Additionally, Staff feels that there is also an opportunity to seek grant opportunities to fund further planning studies or plans for the area that would promote the "green" concept. For instance, the California Strategic Growth Council (SGC) coordinates the activities of Packet Pg. 178 E.5.d State agencies and partners with stakeholders to promote sustainability, economic prosperity, and quality of life for all Californians. One program, the Sustainable Agricultural Lands Conservation, has grant opportunities to develop local and regional land use policies and strategies to protect agricultural land. The AG-2 proposal set forth, would be a first step in that area. Planning Commission Direction The Table below provides a simple synopsis of the process for the AG-2 proposal brought forth by Staff, and the two additional options that the Commission identified. aD Alternatives for Rezoning '- 4- Topic AG-2 Overlay Agricultural Agricultural (current Rezoning (A-1) Rezoning (A-1 and 0 proposal) AG-2 Overlay) General Plan No Yes - new GP land Yes - new GP land E Amendment use category use category(s) Zoning Amendment Yes - AG-2 Yes - new zoning Yes - new zoning E overlay and new district district(s) code section 0 CEQA Addendum Addendum (revised) Addendum (revised) N 4- Native American No Yes - 90 days Yes - 90 days a consultation L Additional public No Yes Yes notice Additional None Up to $3,000 Up to $3,000 Processing Cost (budgeted as (budgeted as a contingency) contingency) w c E Option to Re-Zone Entire Project Area to A-1 r The re-zoning of the Project area would trigger a general plan amendment and the a creation of a new general plan land use category and a zone change and code amendment to establish a new A-1 zoning district. A new A-1 chapter in the Zoning Code would need to be created and the project re-noticed. The property owner of 26 acres on the north portion of the site is on record that he opposes the re-zoning of his property. The Chairman asked if there would be any liability should the property be rezoned. The City Attorney indicated at the October 19t" a City has authority to rezone property even if held by private property owners. A private Packet Pg. 179 E.5.d property owner gains a vested right in a lawful use after acquiring appropriate permits for such use and spending a significant amount of money in pursuit of such use. If the use is not lawful there is no vested right. If the use is not being exercised there is no vested right. Even Conditional Use Permits typically expire upon abandonment of the use granted therein for a period of 6 months or more. So the City is not restricted in its ability to rezone how it sees fit. A property owner with a vested right can continue on as a legal-non conforming use under a changed zone and be perfectly lawful in doing so. However, that is not to say that litigation could not happen. If it were to occur, there would be a cost to the City to respond to such action. The AG-2 Overlay proposal would preserve the underlying M2 zoning, and still allow for agricultural related uses and ranchettes. (D Also, because of the requirement for a CUP, any proposal whether under the M2 > regulations or AG-2 Overlay district regulations, would require a noticed public hearing o before the Planning Commission. The CUP would require the Commission to make o findings to approve the project, and allows the Commission to establish on-going Z operating conditions of approval to regulate the project. E Option of an A-1 zone and AG-2 Overlay a� E This option would re-zone the south portion to A-1 and place the AG-2 Overlay district a on the north portion. The option would also require a general plan amendment to create a new general plan land use category and a zone change to an A-1 zoning district. In N addition to the AG-2 Overlay District chapter, a new A-1 chapter in the Zoning Code 4- would also need to be created, and the project re-noticed. L The regulations and standards for the A-1 zone could be similar to the AG-2 Overlay District, and again, because of the Floodplain Overlay, all uses require a Conditional Use Permit. r U) Zoning and General Plan Amendments a Amendments to the Zoning Code/Map and General Plan require that the Planning Commission conduct a public hearing and forward a recommendation to the City Council. The City Council would then consider the proposal at a noticed public hearing. r a The proposed AG-2 Overlay District achieves the direction that Staff was provided to necessary revisions to allow agricultural uses with ranchette homes. The Option to split the zoning with A-1 on the south side and AG-2 Overlay on the north side, could also meet the direction provided the chapter is carefully crafted. Attached is a comparison table of Permitted Uses: Existing AG Overlay vs. Proposed AG-2 Overlay. RECOMMENDATION Packet Pg. 180 E.5.d Attached for the Commission's adoption is a resolution recommending the City Council establish the AG-2 Overlay District, as proposed on October 19, 2017. The AG-2 Overlay District achieves the goal of establishing the zoning framework to allow the establishment of commercial agricultural with ranchette housing. It is also the most efficient method, as it will not require a general plan amendment. Therefore, Staff recommends its adoption. ATTACHMENTS: • 1 - PC Report_10.19.2017.pdf (PDF) • 2 - Staff Reports_1984 ReZoning.pdf (PDF) • 3- Existing vs Proposed Uses_10.10.2017 (DOCX) • 4 - PC Resolution_11.19.2017 (DOCX) 5 - Addendum AG-2 Overlay_2017-10-19_draft (DOCX) 0 0 APPROVALS: Z Sandra Molina Completed 11/09/2017 1 :25 PM City Attorney Completed 11/09/2017 2:19 PM a� Sandra Molina Completed 11/09/2017 3:01 PM a Planning Commission/Site And Architectural Review Board Completed 11/16/2017 6:30 PM 0 City Council Pending 01/09/2018 6:00 PM 4- 0 RESULT: APPROVED [2 TO 1] MOVER: Tom Comstock, Chairman SECONDER: Gregory A. Goatcher, Commissioner U) AYES: Tom Comstock, Gregory A. Goatcher a NAYS: Jeffrey Allen ABSTAIN: Edward A. Giroux ABSENT: Tara Cesena r a Packet Pg. 181 E.5.d the General Plan FEIR, therefore an Addendum to the FEIR has been prepared pursuant to CEQA Guidelines Sections 15162 and 15164 (Attachment 6). ATTACHMENTS: • Zoning Map_ Sep_2017 (PDF) • Existing Chapter 18.53 Agricultural Overlay District.pdf (PDF) • Exhibit of Existing vs Proposed Uses_10.10.2017 (DOCX) • 2017-10-19_PC Resov2 (DOCX) • Addendum—AG-2 Overlay_2017-10-19_draft (DOCX) • Letter to Commissioners for agenda packet-from Jeffrey McConnell(DOCX) c a� APPROVALS: 4- 0 Sandra Molina Completed 10/13/2017 12:54 PM 0 City Attorney Completed 10/13/2017 3:24 PM z Sandra Molina Completed 10/13/2017 3:28 PM Planning Commission/Site And Architectural Review Board Pending 10/19/2017 6:30 PM a a� c .E 0 N vi L Q NN� r U) U d w c a� E t v R r a Packet Pg. 182 Yy"• E.5.d STAFF REPORT August 29, 1984 12_8.8002 _ ,� C R A ITEM ( } COUNCIL ITEM! (xx) MEETING DATE: September 13, 1984 T5 AGENDA ITEM NO. SUBJECT: MASS ZONE CHANGE FUNDING REQUIRED NO FUNDING REQUIRED xx c as On August 23, 1984, the City Council held a public hearing on the Zone Changes within the City of Grand Terrace, which after completion would bring all the 0 zoning within the City in conformance with the General Plan which is now in effect. 0 Z N As a result of public input, a number of areas which were to be included m within that zone change, were deleted and the City Council directed the E Staff to return with an Ordinance deleting all of the parcels, which have in any way been contested from the new Ordinance. m E Q The areas which were deleted as a result of the last meeting are the following: a� c .E Numbers: 1, 2, 8, 10, 11, 12, 26, 30, and 33. 0 N In accordance with the City Council directions, a letter was sent out to a each of the Property Owners within those areas, advising them of the ui City Council action. A copy of this letter is attached hereto. 0 a Attached for your consideration is the revised Ordinance prepared in accordance with the City Council directions. STAFF RECOMMENDS: V IL (1} :MOTION TO APPROVE FIRST READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY, c WAIVING FULL READING OF THE ORDINANCE. E (2) MOTION TO APPROVE FIRST READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY, a FOR PARCEL NUMBERS 3 thru 7; 9; 14 thru 22; 24; 25; 27 thru 29; 31 ; 32; a and 35 thru 39. (Parcel Numbers 13 and 23 were not used) JK:lh Packet Pg. 183 E.5.d STAFF REPORT 1Sept 2-8e00221, 1984 C R A ITEM ( ) COUNCIL ITEM (XX) MEET'ING DATE September 27, 1984 AGENDA ITEM NO. SUBJECT: ZONE CHANGE ORDINANCE - 2nd READING FUNDING REQUIRED NO FUNDING REQUIRED XX c City Council, at their regular meeting of September 13, 1984, had a first reading of the Zone Change Ordinance for Areas 3 thru 7, 9, 14 thru 22, 24, 25 and > portion of 26, which portion is now being designated as 26A and 27 through 39. p t This Ordinance is now before the City Council for the second reading and a public p hearing. z c Since that time, specifically on September 20, 1984, we received a letter from m the Property Owners of Area 32 (Copy Attached) requesting that their property remain zoned R-1. This request creates two new problems: E • 1. The General Plan as adopted designates Area 32 medium density residential Q allowing4 to 9+ units g g per acre. Present zoning is R-1. Our Zoning Ordinance � does permit single family homes in R-2. The problem that we are facing is 0 0 the fact that if that parcel remains zoned as R-1, the zoning and General N Plan are not consistant. a Therefore, proposed modifications or additions to the existing structure, t: would examine the consistency between the zoning and the General Plan Land o Use Policy Map and potentially could require that the zoning be changed to R-2 prior to issuance of such permit. After the change to R-2, this zoning w .would not create any problems to Staff in issuing the permit for additions m or major alterations of a single family residence, since our present Ordinance U) does permit such uses in R-2. a v 2. It is my understanding that removing Area 32 from this Zone Change Ordinance would require, that the Ordinance once again, receive the first reading since it a0i is a change in the boundaries, which is considered a major change. E c� STAFF RECOMMENDS THAT THE CITY COUNCIL: Q 1. CONDUCT A PUBLIC HEARING ON THE PROPOSED ORDINANCE. 2. APPROVE SECOND READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY, WAIVING THE FULL READING. 3. ADOPT THE ZONE CHANGE ORDINANCE BY TITLE ONLY. VILE Packet Pg. 184 E.5.d Ocober STAFF REPORT 112-8.80026, 1985 C R A ITEM [ } COUNCIL ITEM FX ) MEETING DATE: October 25, 1984 AGENDA ITEM NO. 9 J3-C-b- SUBJECT: Zone Change Ordinance Areas 1, 2, and 26 B-1 FUNDING REQUIRED NO FUNDING REQUIRED XX c m The City Council previously has directed the Staff to return to the Council with separate Zone Change Ordinances for the subject areas. o t The purpose of the Zone Change is to have the zoning and the General Plan 0 conform. Z N Attached you will find three (3) separate Ordinances covering Area 1 being changed from R-1 to M-2, and Area 2 being changed from A-1 to M-2. The E City Council directed the Staff to contact the property owners in Area 26 B. In our discussions with the affected property owners, they have expressed E interest in breaking out Area 26B into 2 zones, 26-B-1 and 26-B--2. The Q property owners within Area 26-B-1 expressed the desire to have their property zoned the same as 26-A-1. which is R-1, low density residential with 2-4 units per acre. 0 The property owners in Area 26-B-2 felt that that area should retain its present a zoning, which is A-1. Since A-1 zoning is consistent with the land use designation ui of low density residential, no zone change is required and therefore, no 0 Ordinance is being proposed for the Council's consideration. STAFF RECOMMENDS: U) 1. MOTION TO APPROVE THE FIRST READING OF ZONE CHANGE ORDINANCE BY TITLE ONLY, V WAIVING FULL READING OF THE ORDINANCE. a 2. MOTION TO ADOPT FIRST READING OF ZONE CHANGE ORDINANCE BY TITLE ONLY FOR r- 0 AREAS 1, 2, and 26 B-1. E t c� Q JK/lh Packet Pg. 185 E.5.d Uate: STAFF REPORT 0 12-8.8002 1984 s� C R A ITEM ( } COUNCIL ITEM (xx } MEETING DATE: November 8, 1984 AGENDA ITEM NO. __] 2, SUBJECT: zone Change Ordinance Area No. 2 FUNDING REQUIRED xx NO FUNDING REQUIRED as The City Council at their regular meeting of October 25, 1984, approved the o first reading of the Ordinance for a zone change in Area 2. The subject t: property is located northerly of Vivienda, easterly of Terrace Avenue, o westerlyof Southern Pacific Railroad and Z , generally southerly of an area, N which is encumbered by the Southern California Edison Co. transmission lines. c am The original zoning on the subject parcel was A-1, limited agricultural. The General Plan designation is for industrial use and the recommended zoning, which would conform to this General Plan designation, would be M-2 Industrial. E a� This parcel was likewise subject of opposition to the proposed zone change at the time when the Mass Zone Change was considered by the City Council. p N All of the affected property owners have been notified of the public hearing on this matter. Q- ui t: STAFF RECOMMENDS THAT THE CITY COUNCIL: 0 a� 1. CONDUCT A PUBLIC HEARING ON THE PROPOSED ORDINANCE. cc 2. APPROVE SECOND READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY, U) WAIVING THE FULL READING. a 3. ADOPT THE ZONE CHANGE ORDINANCE BY TITLE ONLY, d E t v c� JK/lh Q Packet Pg. 186 E.5.d Permitted Uses: Existing AG Overlay vs. Proposed AG-2 Overlay 1 • Permitted One temporary stand for • Temporary uses which are • Uses display and sale of determined by the community seasonal items such as development director not to Christmas trees and have significant long-term pumpkins produced on impact on the environment the premises may be approved for a specific length of time by the planning director • Temporary sheep grazing • Animal keeping > o Horse, mule, ° donkey or pony o o Small animals z o Birds or rodents c • Horticultural crops or tree farming Conditionally • Animal keeping • Animal keeping and boarding Permitted o Large animals • Apiaries a Uses other than a horse, • Orchards, groves, nurseries, mule, donkey or field crops,tree crops, berry o pony crops, bush crops, truck N o Exotic or wild gardening and commercial animals flower growing, including the �- drying, packing, canning, freezing, or other acceptable a methods of processing of fruits, nuts,vegetables and other horticultural products where n such processing is primarily in a conjunction with a farming operation • Sale of fruit,vegetables, produce and flowers and other similar products grown on the property a • Riding stables and academies • Sheep grazing only for the purpose of clearing unharvested crops or stubble • Single-family residences, provided that such use is ancillary to a commercial agricultural use • Accessory Structures and Uses. Private garages used b Packet Pg. 187 E.5.d persons residing on the premises, cabanas, laundry rooms,workshops, stables, barns,tack rooms, pens, corrals, and similar animal keeping/agricultural structures, provided these structures shall not be used as a habitable dwelling or space • Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this c section °' Prohibited . Commercial composting '> Uses facilities o • Commercial recycling facilities • Animal slaughtering ° z Notes:See regulations for limitations on number of animals and other development standards c m E c m E Q a� c .E O N ui O a� w cc U) U IL v c m E M c� Q Packet Pg. 188 E.5.d RESOLUTION NO. 2017- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ENVIRONMENTAL ADDENDUM AND ADOPT ZONING CODE AMENDMENT 17-03 AND ZONE CHANGE 17-01 AMENDING THE ZONING CODE AND REVISING THE ZONING MAP RELATED TO THE AGRICULTURAL-2 OVERLAY DISTRICT WHEREAS, pursuant to Section 65300 of the State Planning and Zoning Law (Division 1 Title 7 of the California Government Code) on April 27, 2010, the City of Grand Terrace adopted Resolution 2010-10 adopting a General Plan to provide comprehensive, 2 long-range planning guidelines for future growth and development which incorporates the > 4- following nine elements: Land Use, Circulation, Open Space and Conservation, Public 0 Health and Safety, Noise, Public Services, Housing, and Sustainable Development. Each o element of the General Plan provides Goals, Programs, and Policies as required by State Z Law; and (D E WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land E as between industry, business, residences, and open space, and other purposes; to a regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot 0 which may be occupied by a building or structure, and the intensity of land use; and to 4- establish requirements for off-street parking, in compliance with the California a Government Code; and L 0 a WHEREAS, Zoning Code Amendment 17-03 proposes to amend the Zoning W Ordinance to establish a new Agricultural-2 Overlay District as set forth in Exhibit A; and r U) WHEREAS, Zone Change 17-01 proposes to amend the Zoning Map to remove a the Agricultural Overlay and add the Agricultural-2 Overlay to the entire project area as shown in Exhibit B; and E WHEREAS, a Final Environmental Impact Report ("FEIR")was certified by the City Council on April 27, 2010, for the General Plan Update, and pursuant to Section 15164 a of the California Environmental Quality Act (CEQA) Guidelines, an Addendum to the FEIR has been prepared for Zoning Code Amendment 17-03 and Zone Change 17-01. The Addendum has determined that none of the conditions requiring a subsequent EIR or Negative Declaration exists; and WHEREAS, on October 19, 2017 and November 16, 2017, the Planning Commission conducted a duly noticed public hearing on Zoning Code Amendment 17-03 and Zone Change 17-01 at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and concluded the hearing on said date; and Page 1 of 8 Packet Pg. 189 E.5.d WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace: 1. The Planning Commission hereby finds that the Addendum to the General Plan FEIR prepared for Zoning Code Amendment 17-03 and Zone Change 17-01 satisfies the requirements of CEQA because: a. No substantial changes are proposed in the project which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously •> 4- identified significant effects; 0 b. No substantial changes occur with respect to the circumstances under Z which the project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental E effects or a substantial increase in the severity of previously identified significant effects; and E a C. No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the N time the previous EIR was certified shows that: 4- a (i) The project will have one or more significant effects not discussed in L the previous EIR; a o: (ii) Significant effects previously examined will be substantially more severe than shown in the previous EIR; U) U d (iii) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents E decline to adopt the mitigation measure or alternative; or r a (iv) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. 3. The Planning Commission finds as follows with respect to Zoning Code Amendment 17-03 and Zone Change 17-01: a. The proposed Zoning Code amendment and zone change will not be Page 2 of 8 Packet Pg. 190 E.5.d detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or injurious to property or improvements in the neighborhood or within the City because they promote land uses that are compatible with both the existing topography and land use patterns in the vicinity. Specific provisions of the proposed regulations, such as the maximum number of animals per parcel, minimum setbacks, required screening, and prohibited uses, are intended to minimize adverse impacts on adjacent properties that could result from agricultural uses. Further, the proposed amendment will not alter the existing Floodplain Overlay zoning regulations on the subject property, which serve to mitigate flood hazards. b. The proposed Zoning Code amendment and zone change will be consistent •; with the General Plan in that the property to be rezoned is designated > 4- Floodplain Industrial in the Land Use Element, which is intended for light 0 industrial and light agricultural uses with rural residential use also allowed. - z 4. Based on the findings and conclusions set forth above, this Commission hereby recommends that the City Council adopt the FEIR Addendum and further E recommends that the City Council adopt an Ordinance approving Zoning Code Amendment 17-03 and Zone Change 17-01 to effectuate the changes shown on E Exhibits A and B, attached hereto. a a� PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, c N California, at a regular meeting held on the 16t" day of November, 2017. a AYES: �. NOES: w ABSENT: n U ABSTAIN: a c a� E ATTEST: a Debra L. Thomas Tom Comstock City Clerk Chairman Page 3of8 Packet Pg. 191 E.5.d Exhibit A Zoning Code Amendment 17-03 CHAPTER 18.56 (AGRICULTURAL-2 OVERLAY DISTRICT) OF TITLE 18 IS ADDED AS FOLLOWS: Chapter 18.56 —AGRICULTURAL-2 OVERLAY DISTRICT (AG-2) 18.56.010 - Purpose. The purpose of the Agricultural-2 Overlay (AG-2) district is to permit limited commercial agricultural uses with single-family residential as an accessory use to support the 2 commercial agricultural uses. In order to ensure a quality living environment and to protect '> the public health, safety and general welfare, this chapter establishes certain regulations o regarding the type, size, number and location of such agricultural uses permitted in the o overlay district. The regulations contained in this chapter are in addition to the regulations Z of the underlying district. In the case of a conflict between the regulations of the overlay district and the underlying district, the regulations of the overlay district shall prevail. The E contents of this chapter shall in no way be interpreted to relax any of the requirements of the San Bernardino County health code as adopted by the city. E a 18.56.020 - Permitted uses. 0 N Uses permitted in the AG-2 Overlay District are as follows: 4- a A. Temporary uses which are determined by the community development director L not to have significant long-term impact on the environment. (Uses such as a parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and W others with review through the land use approval or administrative site and architectural approval process in accordance with Chapter 18.63, Site and Architectural Review.) a 18.56.030 - Conditionally permitted uses. w c Uses permitted in the AG-2 Overlay District with a conditional use permit are as follows: r A. Animal keeping and boarding. All animals, excepting household pets, shall be kept a at a minimum distance of seventy (70) feet from any structure or area used for human habitation or public assembly (e.g. parks, churches, etc.) on adjoining property. The area of human habitation shall not include cabanas, patios, attached or detached private garages or storage buildings. The combined total number of animals kept on any one site shall not exceed the maximum number and combination of animals allowable as identified in Table 18.56.030. B. Apiaries, provided that no hives or boxes housing bees are kept closer than two hundred (200) feet from any dwelling other than that occupied by the property owner. Page 4 of 8 Packet Pg. 192 E.5.d C. Orchards, groves, nurseries, field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing, including the drying, packing, canning, freezing, or other acceptable methods of processing of fruits, nuts, vegetables and other horticultural products where such processing is primarily in conjunction with a farming operation and the structures used for such processing are located at least twenty (20) feet from the property line. D. Sale of fruit, vegetables, produce and flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed two hundred fifty (250) square feet. E. Riding stables and academies; provided that the minimum lot size for such uses shall be not less than five (5) acres, and that all buildings for the housing, feeding, or rental of such animals shall be at least one hundred (100)feet from any property line, and five hundred (500) feet from any residential zone, church, school, park or 2 hospital. > 4- F. Sheep grazing only for the purpose of clearing unharvested crops or stubble, with no limit on the number of animals, for a period not exceeding thirty (30) days in o any six-month period. Special application for such temporary grazing shall be N made in writing, and approved by the Planning Director prior to commencement. G. Single-family residences, provided that such use is ancillary to a commercial agricultural use. E H. Accessory Structures and Uses. Private garages used by persons residing on the premises, cabanas, laundry rooms, workshops, stables, barns, tack rooms, pens, corrals, and similar animal keeping/ agricultural structures, provided these N structures shall not be used as a habitable dwelling or space, as defined by the 4- adopted Uniform Building Code. Approval shall be through a minor conditional use a permit review. L 0 I. Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this section. 18.56.040 - Prohibited uses A. Commercial composting facilities a B. Commercial recycling facilities w c C. Animal slaughtering TABLE 18.56.030 a Maximum Minimum Site Number Type of Animal Area per Animal of or Use Animals (square feet) (per parcel) Poultry 25 per acre 100 Cattle or buffalo 6,000 Page 5 of 8 Packet Pg. 193 E.5.d Horses, mules, donkey or pony 6,000 - 1 pond/acre Maximum pond size = '/2 lot Fish raising area and - maximum 4 ponds per parcel Hogs 12,000 - Sheep, female goats and similar livestock 4,000 Adult male goats - 1 2 Rabbits and chinchillas 200 200 4- 0 Ostriches, emus, alpacas, llamas 4,000 - 0 1 Notes: Z 1. Young animals born to a permitted animal may be kept until such animals are weaned (cats and dogs: four months, large E animals: six months, horses: twelve months). E a 18.56.050 — Existing Legal Non Conforming Residential Uses. 0 4- Existing legal nonconforming residential uses on Assessor Parcel Numbers 0275-191- a 58 and 0275-191-43 may continue; pursuant to Chapter 18. 76 Non Conforming Uses L and Structures. Animal keeping shall be pursuant to the provisions of Chapter 18.53 a Agricultural Overlay District. 18.56.060 - Site development standards. U d Animal keeping areas shall be limited to portions of the lot with no more than a four percent (4%) grade. Other site development standards in the AG-2 Overlay District are as follows: E Development Issue Standard a Lot Area 1 acre (minimum) Lot Width _T 150 (Minimum linear feet) Lot Depth 200 (Minimum linear feet) Setbacks (Minimum linear feet) Page 6 of 8 Packet Pg. 194 E.5.d front yard 40 rear yard 35 side yard (interior lot) 20 side yard (corner lot) 20 Height (primary structure) 35 (maximum linear feet) Building Lot Coverage (maximum percent, less the required parking, setbacks, and 40 landscaping) 18.56.070 — Standards for Accessory Buildings A. Accessory buildings shall not occupy more than ten percent (10%) of the rear > yard. 4- 0 B. Accessory buildings shall be a minimum of fifteen feet (15 ft.) from the main buildings Z C. Accessory buildings shall be located no closer to the side and rear property lines than: E 1. Ten (10) feet for one-story nonresidential accessory buildings 2. Fifteen (15) feet for two-story nonresidential accessory buildings and one- a or two-story buildings used for residential purposes. 18.56.080 — Screening and trash enclosures. N 4- a A. Trash storage areas shall be enclosed by a wall not less than six feet in height. If N unroofed, no such area shall be located within 40 feet of any district zoned for o residential use. o: B. All outdoor animal uses and/or animal enclosures shall be screened in a manner determined by the planning commission in consideration of the type of animals n being kept. a 18.56.090 - Off-street parking. w c The number of off-street parking spaces shall be determined by the Planning Commission as part of the conditional use permit. The provisions of Chapter 18.60 shall apply in determining the size and location of required parking spaces. a 18.56.100 - Signs. Signs in the A-1 district shall be limited to one unlighted sign per site not exceeding twelve (12) square feet pertaining to products offered for sale on the premises. Page 7 of 8 Packet Pg. 195 E.5.d Exhibit B Zoning Map Change 17-01 THE OFFICIAL ZONING MAP IS AMENDED TO RE-ZONE PROPERTIES AS FOLLOWS: Amend the zoning designation for the properties shown below from M2 Industrial/FP Floodplain Overlay/AG Agricultural Overlay to M2 Industrial/FP Floodplain Overlay/AG-2 Agricultural-2 Overlay: 0275-191-06..- E� f � r - 0275-191-30 0 + 0275-19116 0275-191-43 0275-191-01 0275- 0275-191-16 191-16 CO) 0275-191-01 4 t _ Q APN 0275-191-01 APN 0275-191-02 APN 0275-191-03 APN 0275-191-16 APN 0275-191-43 APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 Page 8 of 8 Packet Pg. 196 E.5.d Addendum to the City of Grand Terrace General Plan FEIR for the AG-2 Overlay Zoning Amendments Zoning Code Amendment 17-03 and Zone Change 17-01 October 19, 2017 Overview In 2010, the Grand Terrace City Council certified the Final Program Environmental Impact Report for the General Plan Update (the "FEIR"). The City now proposes to adopt zoning amendments to establish a new Agricultural-2 (AG-2) Overlay District and apply this overlay to approximately 46 acres designated Floodplain Industrial in the General Plan and designated M2-Industrial on the Zoning Map. The purpose of this Addendum is to demonstrate that the proposed zoning amendments would not result in any of the conditions under which a subsequent Environmental Impact Report ("EIR") or Negative Declaration would be required pursuant to Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and 15164. 0 Purpose of an Addendum o z CEQA and the CEQA Guidelines establish the type of environmental documentation that is required when changes to a project occur or new information arises after an EIR is certified or a Negative Declaration adopted for a project. CEQA Guidelines Section 15162 establishes criteria E for determining whether more detailed information, such as the preparation of a Subsequent or Supplemental EIR, is needed, and Section 15164 defines the appropriate use of Addendums to E previous EIRs and Negative Declarations. a, c CEQA Guidelines Section 15162(a) states: io When an EIR has been certified or a negative declaration adopted for a project, no a subsequent EIR shall be prepared for that project unless the lead agency determines on the basis of substantial evidence in the light of the whole record, one or more of the o following: (1) Substantial changes are proposed in the project, which will require major revisions in the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. U a (2) Substantial changes occur with respect to the circumstances under which the project is to be undertaken, which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the F severity of previously identified significant effects. (3) New information of substantial importance which was not known and could not have a been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete shows any of the following: a. The project will have one or more significant effects not discussed in the EIR. b. Significant effects previously examined will be substantially more severe than shown in the previous EIR c. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure; or d. Mitigation measures or alternatives that are considerably different from those analyzed in the previous EIR would substantially reduce one or more effects on Packet Pg. 197 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 2 the environment but the project proponents decline to adopt the mitigation measure. CEQA Guidelines Section 15164(b) states: "The Lead Agency or Responsible Agency shall prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR have occurred." The following analysis demonstrates that the proposed AG-2 Overlay zoning amendments do not raise any new environmental issues and require only minor technical changes or additions to the previous FEIR to satisfy the requirements of CEQA. Project Description .a � The City proposes to amend the Zoning Code to establish a new Agricultural-2 (AG-2) Overlay > District and amend the Zoning Map to replace the current AG Overlay on four parcels and place o a new AG-2 Overlay on the eight parcels within the entire project area encompassing a total of 46 acres located north of Vivienda Avenue and south of the Santa Ana River Trail (see Z Exhibit A). Allowable uses in the AG-2 Overlay would be in addition to those uses currently permitted in the M2 zone. a E Key provisions of the new AG-2 Overlay regulations are summarized as follows: E • Permitted uses: Temporary uses would be permitted subject to site and architectural a, review by the Planning and Development Services Director. 0 • Conditionally permitted uses: Agricultural uses would be permitted subject to approval of N a conditional use permit. The allowable number of animals would be limited as provided in Table 18.56.030 of the draft amendment. Single-family residences would also be conditionally permitted, provided that such use is ancillary to a commercial agricultural 0 use. Other uses determined by the Planning Commission to be similar in nature to a listed use would also be conditionally permitted. w • Prohibited uses: Commercial composting, commercial recycling and animal slaughtering would be prohibited. U a • Development standards: Standards such as lot dimensions, setbacks, lot coverage and building height would be established as provided in Section 18.56.050 of the draft amendment. E Environmental Analysis and Conclusions In 2010, the City Council adopted an update to the General Plan and the area currently a proposed for rezoning was designated Floodplain Industrial on General Plan Land Use Map. The Land Use Element describes the purpose of the Floodplain Industrial designation as follows: "Properties designated with the Floodplain Industrial designation experience the potential for severe flooding resulting from their proximity to the Santa Ana River. Properties within this designation are planned for ultimate development as light industrial, nonpolluting uses similar to the Light Industrial designation. Proposed developments must demonstrate that adequate measures can be implemented to ensure that the proposed use is effectively protected from identified flood hazards. Presently, parcels within this area are largely undeveloped or developed as rural residential land uses. It is anticipated that buildout of this area will occur over a long period of time. During this buildout period, existing residential uses shall be permitted Packet Pg. 198 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 3 and regulated under the requirements of the Low Density Residential land use designation. Light agricultural uses shall be permitted including the keeping of animals with the approval of an Agricultural Overlay zoning designation." As compared to potential impacts analyzed in the General Plan FEIR, application of the new AG-2 Overlay to the parcels shown in Exhibit A would not result in new significant impacts or a substantial increase in the severity of impacts previously evaluated in the FEIR for the following reasons: • The proposed zone change would not result in a larger area of ground disturbance than previously analyzed in the FEIR because the affected area is already designated for light industrial, and recognizes existing agricultural and residential uses. Therefore, potential impacts such as traffic, air pollutants, greenhouse gas emissions and noise caused during construction activity would be substantially similar to those previously analyzed. > 5 • The proposed zone change would not result in more intense development than o previously analyzed in the FEIR because the intensity of uses allowed in the proposed AG-2 Overlay would not be substantially greater than the intensity of uses currently 0 allowed (i.e., light industrial, agriculture and residential). Therefore, long-term impacts N such as traffic, air pollutants, greenhouse gas emissions would be substantially similar to those previously analyzed. E • Potential impacts related to agricultural activities (e.g., dust, noise, odors) would not be substantially more severe than previously analyzed in the FEIR because the affected E area was designated for agricultural activities, including the keeping of animals, in the General Plan. E 0 For the reasons discussed above, the proposed zoning amendments would not result in the N potential for significant environmental impacts that were not previously considered in the General Plan FEIR. Therefore, pursuant to CEQA Guidelines Sections 15162 and 15164, a subsequent or supplemental EIR or IS/ND is not required. V_ 0 a a� w U IL v c m E c� a Packet Pg. 199 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19, 2017 Page 4 EXHIBIT A APN 0275-191-01 APN 0275-191-02 APN 0275-191-03 APN 0275-191-16 APN 0275-191-43 APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 c o 0 + � d 0275-191-06 E E C 0275-191-30 - 0 + 0275-191-16 a t Q .r . '." 02 0275-191-01 - - A 0275- U) 0275-191-16 191-16 ,a�,r a III i 1� ♦+ 0275-191-01 - a Packet Pg. 200 E.5.e Permitted Uses: Existing AG Overlay vs. Proposed AG-2 Overlay MMV• - • • - • ••• -• Permitted One temporary stand for display • Temporary uses which are determined by the Uses and sale of seasonal items such as community development director not to have Christmas trees and pumpkins significant long-term impact on the environment produced on the premises may be approved for a specific length of time by the planning director • Temporary sheep grazing • Animal keeping o Horse, mule, donkey or pony o Small animals d Z o Birds or rodents > • Horticultural crops or tree farming o Conditionally • Animal keeping Animal keeping and boarding Permitted o Large animals other than a Apiaries Z Uses horse, mule,donkey or pony . Orchards, groves, nurseries,field crops,tree o Exotic or wild animals crops, berry crops, bush crops,truck gardening E and commercial flower growing, including the drying, packing, canning,freezing, or other a acceptable methods of processing of fruits, nuts, a vegetables and other horticultural products where such processing is primarily in conjunction with a farming operation N • Sale of fruit,vegetables, produce and flowers and a) other similar products grown on the property M • Riding stables and academies • Sheep grazing only for the purpose of clearing o unharvested crops or stubble C • Single-family residences, provided that such use a is ancillary to a commercial agricultural use 0 • Accessory Structures and Uses. Private garages 0 used by persons residing on the premises, cabanas, laundry rooms,workshops, stables, E barns,tack rooms, pens, corrals, and similar animal keeping/agricultural structures, provided o these structures shall not be used as a habitable a dwelling or space • Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this section Prohibited • Commercial composting facilities Uses • Commercial recycling facilities • Animal slaughtering Notes:See regulations for limitations on number of animals and other development standards Packet Pg. 201 E.5.f Addendum to the City of Grand Terrace General Plan FEIR for the AG-2 Overlay Zoning Amendments Zoning Code Amendment 17-03 and Zone Change 17-01 Overview In 2010, the Grand Terrace City Council certified the Final Program Environmental Impact Report for the General Plan Update (the "FEIR"). The City now proposes to adopt zoning amendments to establish a new Agricultural-2 (AG-2) Overlay District and apply this overlay to approximately 46 acres designated Floodplain Industrial in the General Plan and designated M2-Industrial on the Zoning Map. The purpose of this Addendum is to demonstrate that the > proposed zoning amendments would not result in any of the conditions under which a — subsequent Environmental Impact Report ("EIR") or Negative Declaration would be required It pursuant to Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and z° 15164. N C Purpose of an Addendum E CEQA and the CEQA Guidelines establish the type of environmental documentation that is required when changes to a project occur or new information arises after an EIR is certified or a E Negative Declaration adopted for a project. CEQA Guidelines Section 15162 establishes criteria for determining whether more detailed information, such as the preparation of a Subsequent or Supplemental EIR, is needed, and Section 15164 defines the appropriate use of Addendums to N previous EIRs and Negative Declarations. c CEQA Guidelines Section 15162(a) states: ° .N When an EIR has been certified or a negative declaration adopted for a project, no subsequent EIR shall be prepared for that project unless the lead agency determines on the basis of substantial evidence in the light of the whole record, one or more of the following: > 0 (1) Substantial changes are proposed in the project, which will require major revisions in C0 the previous EIR due to the involvement of new significant environmental effects or a ai substantial increase in the severity of previously identified significant effects. E (2) Substantial changes occur with respect to the circumstances under which the project is to be undertaken, which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the Q severity of previously identified significant effects. �o (3) New information of substantial importance which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was E certified as complete shows any of the following: U r a. The project will have one or more significant effects not discussed in the EIR. Q b. Significant effects previously examined will be substantially more severe than shown in the previous EIR c. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure; or d. Mitigation measures or alternatives that are considerably different from those analyzed in the previous EIR would substantially reduce one or more effects on Packet Pg. 202 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 2 the environment but the project proponents decline to adopt the mitigation measure. CEQA Guidelines Section 15164(b) states: "The Lead Agency or Responsible Agency shall prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR have occurred." �a The following analysis demonstrates that the proposed AG-2 Overlay zoning amendments do not raise any new environmental issues and require only minor technical changes or additions to the previous FEIR to satisfy the requirements of CEQA. 4- 0 Project Description 0 The City proposes to amend the Zoning Code to establish a new Agricultural-2 (AG-2) Overlay Z District and amend the Zoning Map to replace the current AG Overlay on four parcels and place a new AG-2 Overlay on the eight parcels within the entire project area encompassing a total of E 46 acres located north of Vivienda Avenue and south of the Santa Ana River Trail (see 0 Exhibit A). Allowable uses in the AG-2 Overlay would be in addition to those uses currently E permitted in the M2 zone. Q c Key provisions of the new AG-2 Overlay regulations are summarized as follows: o N • Permitted uses: Temporary uses would be permitted subject to site and architectural review by the Planning and Development Services Director. o • Conditionally permitted uses: Agricultural uses would be permitted subject to approval of T) a conditional use permit. The allowable number of animals would be limited as provided in Table 18.56.030 of the draft amendment. Single-family residences would also be conditionally permitted, provided that such use is ancillary to a commercial agricultural L use. Other uses determined by the Planning Commission to be similar in nature to a > listed use would also be conditionally permitted. O N • Prohibited uses: Commercial composting, commercial recycling and animal slaughtering a would be prohibited. E • Development standards: Standards such as lot dimensions, setbacks, lot coverage and building height would be established as provided in Section 18.56.050 of the draft amendment. Q Environmental Analysis and Conclusions tO In 2010, the City Council adopted an update to the General Plan and the area currently a proposed for rezoning was designated Floodplain Industrial on General Plan Land Use Map. The Land Use Element describes the purpose of the Floodplain Industrial designation as v follows: Q "Properties designated with the Floodplain Industrial designation experience the potential for severe flooding resulting from their proximity to the Santa Ana River. Properties within this designation are planned for ultimate development as light industrial, nonpolluting uses similar to the Light Industrial designation. Proposed developments must demonstrate that adequate measures can be implemented to ensure that the proposed use is effectively protected from identified flood hazards. Presently, parcels within this area are largely undeveloped or developed as rural residential land uses. It is anticipated that buildout of this area will occur over a long period of time. During this buildout period, existing residential uses shall be permitted Packet Pg. 203 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19,2017 Page 3 and regulated under the requirements of the Low Density Residential land use designation. Light agricultural uses shall be permitted including the keeping of animals with the approval of an Agricultural Overlay zoning designation." As compared to potential impacts analyzed in the General Plan FEIR, application of the new AG-2 Overlay to the parcels shown in Exhibit A would not result in new significant impacts or a substantial increase in the severity of impacts previously evaluated in the FEIR for the following reasons: �a • The proposed zone change would not result in a larger area of ground disturbance than previously analyzed in the FEIR because the affected area is already designated for light 2 industrial, and recognizes existing agricultural and residential uses. Therefore, potential impacts such as traffic, air pollutants, greenhouse gas emissions and noise caused M during construction activity would be substantially similar to those previously analyzed. o z • The proposed zone change would not result in more intense development than previously analyzed in the FEIR because the intensity of uses allowed in the proposed AG-2 Overlay would not be substantially greater than the intensity of uses currently E allowed (i.e., light industrial, agriculture and residential). Therefore, long-term impacts such as traffic, air pollutants, greenhouse gas emissions would be substantially similar to E those previously analyzed. a, c • Potential impacts related to agricultural activities (e.g., dust, noise, odors) would not be o substantially more severe than previously analyzed in the FEIR because the affected N area was designated for agricultural activities, including the keeping of animals, in the General Plan. o For the reasons discussed above, the proposed zoning amendments would not result in the T) potential for significant environmental impacts that were not previously considered in the General Plan FEIR. Therefore, pursuant to CEQA Guidelines Sections 15162 and 15164, a subsequent or supplemental EIR or IS/ND is not required. L as 0 N a� ;_ a E M a Packet Pg. 204 FEIR Addendum for the AG-2 Overlay Zoning Amendments City of Grand Terrace October 19, 2017 Page 4 EXHIBIT A APN 0275-191-01 APN 0275-191-02 APN 0275-191-03 APN 0275-191-16 APN 0275-191-43 APN 0275-191-58 APN 0275-191-06 APN 0275-191-30 + 1 0 Q 0275-191-06 ;� M Jl i 0 O_ 0275-191-30 r k .N 0275-191-16 1 _ � 0275-191-43^ > 0275-191-03 — N 0275- Q r 0275-191-02 191-58 EI r cc L + 0275-191-01 ur , . E t U 0 r r Q Packet Pg. 205 G.6 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: Approval of a Contractor Agreement Amendment Between The City of Grand Terrace and Clean Street for Street Sweeping Services PRESENTED BY: Adreane Freeman, Management Analyst RECOMMENDATION: 1. Approve Contractor Agreement Amendment Between the City of Grand Terrace and Clean Street 2. Authorize the City Manager to Execute the Amendment 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: On January 12, 2016, the City Council awarded a contractor agreement to Clean Street to offer street sweeping services, as well as Camera System and Reporting Services to assist Code Enforcement with parking enforcement. A contract amendment was executed on October 27, 2017 to delete Camera System Reporting Services from the scope of services. DISCUSSION: The City's two-year agreement with Clean Street is due to expire. However, a one-year term extension is permitted per the contract agreement. With the change in scope of services for Clean Street, the overall contract amount will be reduced by $6,000 for the third year of the contract to $52,000. Therefore, staff is recommending that City Council approve this second contract amendment extending the term of the Clean Street agreement by one year to January 12, 2019; and authorize the City Manager to execute the amendment. FISCAL IMPACT: The contract amount is $52,000.00 annually. There are funds budgeted in the Gas Tax Fund to cover this expense through the end of Fiscal Year 2017-18. Packet Pg. 206 G.6 Gas Tax Fund Appropriation for Street Sweeping Services FUND ACCOUNT ACCOUNT TITLE PROPOSED APPROPRIATION Gas Tax Fund (16) 900-254-000-000 Street Sweeping Services $58,000.00 Projected Expenditures through January 2018 ($30,333.36) BALANCE $27,666.64 Projected expenditures for the remaining of the ($21,666.64) 2017-18 fiscal year upon approval of contract extension NET 16A0.00 ATTACHMENTS: • Amendment No. 2 (DOC) • 4476_Redacted (PDF) APPROVALS: Alan French Completed 01/16/2018 4:18 PM Community Development Completed 01/16/2018 4:38 PM City Attorney Completed 01/16/2018 4:49 PM Finance Completed 01/17/2018 11:01 AM City Manager Completed 01/17/2018 5:37 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 207 G.6.a AMENDMENT NO. 2 TO THE CONTRACTOR AGREEMENT FOR STREET SWEEPING SERVICES BETWEEN THE CITY OF GRAND TERRACE AND CLEAN STREET THIS AMENDMENT ("Amendment No. 2") is made and entered into this 23" day of January, 2018, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and CLEAN STREET. ("Contractor"), a California Corporation. WHEREAS, the City and the Contractor entered into an Agreement for street sweeping services ("Agreement"), including the option for Camera System and Reporting, on or about January w 12, 2016; and E WHEREAS, Amendment No. 2 was executed on or about October 27, 2017 eliminating Section E (Camera System and Reporting) of Exhibit A (Scope of Services) in its entirety and E amending Section 3 (Compensation/Payment) to change from $58,000 for year one of the contract, $56,000 for year two of the contract and $52,000 for year three of the contact subject to an extension; CU and c 0 U WHEREAS, the parties wish to Amend Section 2 (Term) of the Agreement to extend the termCn of the agreement to January 12, 2019; and L NOW THEREFORE, in consideration of the foregoing and for other good and valuable U), consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree Q to amend the Agreement as follows: 3 Section 1. Section 2 of the Agreement is hereby amended to read as follows: a� L TERM OF AGREEMENT. This Agreement shall be effective on March 1, 2016 and the Agreement shall remain in effect until February 28, 2019 unless otherwise terminated pursuant to the provisions N herein. c 0 .y Section 2. All other terms, provisions, and conditions of the original Agreement and Amendment No. 1, to the extent not modified by this Amendment No. 2, shall remain in full force and 2 effect. N 6 z IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 2 to be executed by and through their respective authorized officers, as of the date first above written. c as THE CITY OF GRAND TERRACE, Q A Municipal Corporation as E By: By: r w G. Harold Duffey Rick Anderson, Secretary Q City Manager Clean Street APPROVED AS TO FORM: By: Richard L. Adams II, City Attorney Packet Pg. 208 ' mla6.bD AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND CLEAN STREET FOR STREET SWEEPING SERVICES THIS AGREEMENT 1S ENTERED INTO THIS 12T" DAY OF JANUARY, 2016 BY AND BETWEEN THE CITY OF GRAND TERRACE ("CITY") AND CLEAN STREET (CONTRACTOR) FOR STREET SWEEPING SERVICES. RECITALS WHEREAS, CONTRACTOR is a Licensed and Qualified Contractor to perform 0 the services required of Street Sweeping Services for the City of Grand Terrace; and WHEREAS, CITY desires to utilize the services of CONTRACTOR to implement a Street Sweeping Services. L O NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: N a� 7. Scope of Services. Contractor shall perform all the services as described as U) follows: c .Q A. For and in consideration of the payments and agreements hereinafter c n mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work °' required under the Bidding Schedule of the City's Specification, in accordance Cn with the Specifications therefor, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefor, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications.. B. The Notice Inviting Bids, Instructions to Bidders, Bid proposal, Information required of Bidder, Specification, and all addenda issued by the City with E respect to the foregoing prior to the opening of bids, are hereby incorporated U in and made a part of this Agreement. r a 2. Term. This Agreement shall be effective on March 1, 2016 and the Agreement shall remain in effect for two years, unless otherwise terminated pursuant to the provisions herein. A maximum one year extension may be granted by the City. 3. Compensation/Payment. Contractor shall perform the Services under this Agreement for the total sum not to exceed FIFTY EIGHT THOUSAND DOLLARS ($58,000.00) ANNUALLY payable in accordance with the terms set forth in Exhibit "B". 1 Packet Pg. 209 G.6.b Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4 hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To Cily To Contractor c City of Grand Terrace Clean Street E Attn: Adreane Freeman Attn: Rick Anderson, Secretary 22795 Barton Road 1937 W. 169t" Street a Grand Terrace, CA 92313 Gardena, CA 90247 5. Prevailing Wage. If applicable, Contractor and all subcontractors are o required to pay the general prevailing wage rates of per diem wages and overtime and U holiday wages determined by the Director of the Department of Industrial Relations U under Section 1720 et seq. of the California Labor Code and implemented the City i' Council of the City of Grand Terrace. The Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a �- part hereof as though fully set forth herein. 3 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of City and shall be referred to herein as Contract in Administrator. a� 7. Standard of Performance. While performing the Services, Contractor shall exercise the reasonable Contractor care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its Contractor skill and expertise. 8. Personnel. Contractor shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Contractor recognizes that the qualifications and experience of the personnel to be used are vital to a Contractor and timely completion of the Services. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party. In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in writing satisfactory to the parties. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's 2 Packet Pg. 210 Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12. Contractor acknowledges that any transfer of rights may require City Manager and/or City Council approval. 10. Independent Contractor. In the performance of this Agreement, Contractor, and Contractor's employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City or the City of Grand Terrace. Contractor acknowledges and agrees that the City or the City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to Contractor, or to Contractor's employees, subcontractors and agents. Contractor, as an independent contractor, shall E be responsible for any and all taxes that apply to Contractor as an employer. E 11. Indemnification. a U 11.1 Indemnity. Except as to the sole negligence or willful misconduct of the o City, Contractor shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out of or is in any way i-> connected with the performance of work under this Agreement by Contractor or any of the Contractor's employees, agents or subcontractors and from all claims by Contractor's employees, subcontractors and agents for compensation for services rendered to Contractor in the performance of this Agreement, notwithstanding that the 3 City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of Contractor's employees, subcontractors or agents. -- a� 11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. aD 12. Insurance. E t U 12.1 General Provisions. Prior to the City's execution of this Agreement, Contractor a shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. 7 Packet Pg. 1 • G.6.b 12.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Contractor's indemnification obligations under Section 11 hereof. 12.1.2 Ratings. Any insurance policy or coverage provided by Contractor or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A- or higher and a Financial Class of VII or higher. c 12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days E prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid. E 12.1.4 Adequacy. The City and the City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by o Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage as Contractor deems adequate, at Contractor's sole i-> expense. 12.2 Workers' Compensation Insurance: By executing this Agreement, Contractor certifies that Contractor is aware of and will comply with Section 3700 of the 3 Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Contractor shall carry the insurance or provide for self-insurance in required by California law to protect said Contractor from claims under the Workers' Compensation Act. Prior to City's execution of this Agreement, Contractor shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Contractor is self-insured for such coverage, or (2) a certified statement that Contractor has no employees, and acknowledging that if Contractor does employ any person, the o� necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof. E t 12.3 Commercial General Liability and Automobile Insurance. Prior to City's r execution of this Agreement, Contractor shall obtain, and shall thereafter maintain a during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure Contractor against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Contractor. The City and the City, and its officers, employees and agents, shall be named as additional insureds under the Contractor's insurance policies. 4 Packet Pg. 2 12.3.1 Contractor's commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent Contractor's liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000. 12.3.2 Contractor's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Contractor's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Contractor's performance of this Agreement, which vehicles shall E include, but are not limited to, Contractor owned vehicles, Contractor leased vehicles, Contractor's employee vehicles, non-Contractor owned vehicles and hired vehicles. a 12.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage o required by this Agreement, for both commercial general and automobile liability U insurance, shall be filed with City and shall include the City and the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form i_> of commercial general and automobile liability insurance policies, but shall include the following provisions: .Q It is agreed that the City of Grand Terrace and its officers, employees and agents, are 3 added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace and the Redevelopment Agency for the City of Grand Terrace. Cn 13. Business Tax. Contractor understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor will register for and pay a business tax pursuant to Chapter 5.04 0' of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. aD 14. Time of Essence. Time is of the essence for each and every provision of this Agreement. U r a 15. City's Right to Employ Other Contractors. City reserves the right to employ other Contractors in connection with the Services. 16. Conflict of Interest. Contractor, for itself and on behalf of its employees, represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Services affected by the above-described Services. Contractor further warrants that neither Contractor, nor its employees have any real Packet Pg. 213 property, business interests or income interests that will be affected by this Service or, alternatively, that Contractor will file with the City an affidavit disclosing any such interest. 17. Solicitation. Contractor warrants that Contractor has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Contractor only for the value of work Contractor has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Contractor the full amount of such commission, percentage, and brokerage or commission fee. The remedies E specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement. a 18. General Compliance with Laws. Contractor shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect o those employed by Contractor, or in any way affect the performance of services by Contractor pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws, ordinances and regulations, and small be solely responsible for any i-> failure to comply with all applicable laws, ordinances and regulations. 19. Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Contractor and City. 3 20. Termination. City, by notifying Contractor in writing, shall have the right to terminate any or all of Contractor's services and work covered by this Agreement at any time. In the event of such termination, Contractor may submit Contractor's final written statement of the amount of Contractor's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 15 and 21 hereof. In ascertaining the work actually rendered through the termination date, City shall consider o' completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. 23.1 Other than as stated below, either party shall give thirty (30) days written notice prior to termination. r 23.2 City may terminate this Agreement upon fifteen (15) days written notice to a Contractor, in the event: 23.2.1 Contractor substantially fails to perform or materially breaches the Agreement; or 23.2.2 City decides to abandon or postpone the Services. 6 Packet Pg. 214 21. Offsets. Contractor acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Contractor owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Contractor. Notice of such withholding and offset shall promptly be given to Contractor by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City and/or the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. 22. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Contractor and its permitted successors and assigns, and shall not be assigned by Contractor, either in whole or in part, except as E otherwise provided in paragraph 9 of this Agreement. E 23. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San o Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event W either party hereto shall bring suit to enforce any term of this Agreement or to recover i-> any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 3 24. Nondiscrimination. During Contractor's performance of this Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Contractor agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 25. Severability. Each provision, term, condition, covenant and/or restriction, W in whole and in part, of this Agreement shall be considered severable. In the event any M provision, term, condition, covenant and/or restriction, in whole and/or in part, of this r Agreement is declared invalid, unconstitutional, or void for any reason, such provision or a part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 26. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof. 7 Packet Pg. 215 27. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. 28. interpretation. City and Contractor acknowledge and agree that this Agreement is the product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and E enforcement of this Agreement. aD E 28.1 Titles and captions are for convenience of reference only and do not a define, describe or limit the scope or the intent of the Agreement or any of its terms. W, References to section numbers are to sections in the Agreement unless expressly o stated otherwise. 28.2 This Agreement shalt be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. c .Q 28.3 In the event of a conflict between the body of this Agreement and Exhibit "A" ("Scope of Services") hereto, the terms contained in Exhibit"A" shall be controlling. cn 29. Exhibits. The following exhibits attached hereto are incorporated herein to this Agreement by this reference: a� �a a� i a� E t r a Packet Pg. 6 G.6.b IN WITNESS WHEREOF City and Contractor have caused this Agreement to be duly executed the day and year first above written. THE CITY OF GRAND TERRACE, A public body By: G. ro Duffe E City a� Eger E a Attes i ares City C rk ci a� APPROVED AS TO FORM: By: �. Ci Attorney 3 a� L Cn,,b^+ Company o CLEAN S REE i By: Rick Anderson, Secretary E Rick Anderson [Printed Name] a Secretary [Title] c� Packet Pg. 217 G.6.b EXHIBIT "A" SCOPE OF WORK Clean Street shall provide street sweeping services in a thorough and professional manner, and to provide labor, tools, equipment, materials and supplies necessary to complete the work in a timely manner that will meet the City's requirements. c A. Objectives E The primary objectives of the sweeping program are to: 1. Establish and adhere to a regular schedule of performance a 2. Maintain gutter flow lines free of debris for free flow of water 3. Maintain a state of cleanliness for road safety acceptable to the City and its residents. o 4. Meet all Federal, State, County and City laws and ordinances 5. Meet South Coast Air Quality Management District (AQMD) requirements 6. Meet all National Pollution Discharge Elimination System (NPDES) i-> requirements to remove and properly dispose of dust, silt, dirt, leaves and other organic and inorganic materials from the City streets prior to such materials entering the City's storm dram system. a a� 3 e. Services Requested: cn 1. Services shall include furnishing all labor, equipment, tools, fuel, insurance, supervision, disposal costs and materials (except water), to sweep streets in Cn accordance with the schedule and specifications contained in this document. 2. During the term of the contract, the Contractor shall sweep by machine all residential public streets, commercial public streets and all the paved public alleys in the City, in accordance with the sweeping schedule as established by the City prior to execution of the contract. 3. Commercial and residential streets are defined for the purposes of this contract as all areas of public streets which are paved and which are regularly used for the operation of motor vehicles. t C. Description of Work U r 1. City of Grand Terrace (Residential)— One (1) Time Per Month a a. The current six (6) zone schedule (Exhibit C) will be followed 2. Grand Terrace Business District— One (1) Time Per Week a. Both sides of Barton Road from western City limit at 21800 Barton Road to the eastern City limit at 23200 Barton Road b. Both sides of Mt. Vernon from Main (North) to the northern City limit approximately 1500 feet north of Grand Terrace Road. 3. City Lots -- One (1) Time Per Month a. City Hall 10 Packet Pg. 218 b. Parks: Pico Park, Rollins Park and Fitness Park c. Senior Center 4. Services shall include up to six (6) special events a year that will require sweeping beyond the schedule of service mentioned above. 5. Residentially zoned areas shall be swept between 6:00 am and 1:00 pm on Thursdays. Commercially zoned areas can be swept from 9:00 pm to 6:00 am. If any complaints arise from the sweeping times other than the 6:00 am to 1:00 pm times, the Contractor must work with the Community Development Department to resolve the issue to the City's satisfaction. c D. Special Requirements 1. The Contractor shall obtain a City of Grand Terrace business license c 2• A GPS Navigation System with the ability to track the street sweeping activity E and provide a monthly report of the streets serviced a 3. Street sweeping services shall not exceed 8 mph on city streets i r c E. Special Requirement Camera System and Re ortin 0 1. Purchase and Installation of high definition camera and DVR that can document cars in violation of street sweeping schedule i_> 2. Camera shall not run continuously, but shall only be turned on to capture the � license plate, make and model of the vehicles and parking positon on the street of vehicles in violation of the street sweeping parking schedule. Once Q the image of the vehicle in violation is captured on the street, the camera shall 3 return to off position. 3. All footage recorded by camera/DVR is public record so all footage must be retained by the City. 4. Provide weekly report and footage to the City or designees as directed, of cars/licenses captured by the license plate reader in violation of street sweeping parking schedule a a� F. Labor. Equipment and Materials 1. The Contractor shall use and furnish at his/her own expense all labor, equipment, and materials necessary for the satisfactory performance of the works set forth in this contract. 2. The operators shall be competent in all aspects of street sweeper operations. t This includes knowledge of all operational aspects of the equipment used, r knowledge of the California Vehicle Code, knowledge of standard safety a practices, and knowledge of notification procedures should the need arise to contact City personnel. 3. The primary equipment shall be of a recognized make and shall be kept in good and safe repair and not greater than 10-years old for either the chassis and/or the vacuum system. Semi-annual inspection of all equipment must be conducted with findings from those inspections to be submitted to the City in writing. l � Packet Pg. 9 G.6.b G. Quality Control 1. Sweeping shall be done in a neat, orderly and professional manner. The street sweeper shall leave designated areas of sweeping free of dirt, litter, debris, obstructions, smears and visual dust in accordance with the City's standards of cleanliness. 2. While sweeping shall normally consist of a single pass over an area, the Contractor shall make additional passes or such extra effort as may be required to adequately clean the street. Extra effort shall be required when sweeping equipment leaves a dirt/silt smear in its pathway. Extra effort will be strictly enforced during and after windy conditions and storm weather. The cost of any extra effort shall be included in the contract cost. 3. Items that cannot be swept such as: tree limbs, palm fronds, rocks, trash and E debris shall be removed from the sweeping path by the sweeping operator rather than going around it. Larger obstructions such as impaired vertical E and/or horizontal clearance by tree limbs, construction or landscaping debris shall be immediately reported to the City when the location cannot be swept. 4. The City Manager or his/her designee shall be the sole judge of the quality of work. o In the event that the results of a sweep are considered to be unsatisfactory, the City U will notify the Contractor of exact location and description of deficiency. The a Contractor shall re-sweep the unsatisfactory area at its own expense, and responses i_> shall be completed within one(1)working day. aD 5. The Contractor must possess back-up capabilities for instances when (n, sweeping cannot be completed on schedule due to mechanical failure. Q aD H. Emergency Sweeps 3 1. Occasional sweeping required by Contractor to include non-hazardous spills, accident clean-ups and unusual conditions, which would require after-hour, r weekend and holiday responses. Response to emergency sweeps shall be within two (2) hours of notification by the City. Contractor shall provide City with name and phone number of contact person for after-hour emergency sweeps. I. Disposal 1. Contractor shall dispose of all refuse and debris collected from sweeping operations in the City's Corporate Yard. The cost for disposal is not included in the contract cost. E t U J. Sweeping Practices and Standards of Performance a 1. Areas of Street—Areas of the street to be swept include curb lines along both sides of the roadway or to the edge of the pavement where no curb exists, along all curbs on raised medians, over all portions of painted median, painted left and right turn pockets, and all intersection turn pockets and arterial intersection center areas and dead spots are to be maintained on the same frequency as the median or intersection for which they are associated and included in the curb mile price. Curb returns (radii) at intersections of arterial and residential streets will be swept along their entire length and free of debris on scheduled arterial sweeping days. Excluded from areas to be 12 Packet Pg. 220 swept are those that would cause damage to the equipment used. While Contractor is normally responsible for the 8' strip (sweeper width), curb to curb sweeping, an additional width of street may need to be swept at some locations due to unforeseen circumstances and shall be included within the curb mile price. 2. Flow of Traffic —Sweeping shall be accomplished in the same direction as traffic flow at all times during sweeping 3. Warning Devices—Vehicles shall be equipped with top-mounted warning lights (rotating or beacon) visible for 36(f or comparable traffic safety lights when sweeping. A rear-mounted left/right arrow stick shall be required for arterial and bike lane sweepers. 4. Sweeping Speed— Sweeping speed shall be adjusted to street and debris E condition with a maximum speed of eight miles per hour(8 MPH). City streets swept while driver exceeds eight miles per hour(8 MPH) will be re-swept in E their entirety at Contractor's expense. In addition, a verbal warning will be a given for the first violation. A written warning will be given for the second r violation, and a "Failure to Perform" notice will be issued upon the third o violation. U 5. Notification of Non-sweeping —Contractor shall provide City representatives on a daily basis (when applicable) with list of all streets not i_> swept when regular sweeping schedule is interrupted for any reason and shall (n deduct said street from the sweeping bill for that day/week. Contractor shall provide a list of streets that cannot be swept to the City by the end of the workday. The City shall notify the Contractor by phone on non-sweeping 3 conditions due to inclement weather. The City's notification will serve as a non-sweep day and will not be paid for by the City unless an alternative sweeping schedule is coordinated by the Contractor and is submitted to the in City for approval. The daily rate will be calculated by the total annual cost divided by the number of service days. 6. Holidays and Potential Conflicts with the Waste and Recycling Contractor— Contractor will observe all City holidays and holidays observed by the City's franchised waste hauler. Approved non-sweep days will not be o paid for by the City unless an alternative sweeping schedule is coordinated by the Contractor and is submitted to the City for approval. The daily rate will be calculated by the total annual cost divided by the number of service days. Trash and recycling collection days will take priority over street sweeping days and cannot be bot h performed on the same day. Currently, Grand r Terrace is serviced by Burrtec Waste Industries, Inc. on Monday, Tuesday a and Wednesday (Fridays for City parks). K. Water 1. The Contractor shall obtain water for sweeping operations at points designated by the City. Necessary water shall be furnished at the expense of the City. 13 Packet Pg. 221 G.6.b EXHIBIT "B" SCHEDULE OF COMPENSATION I, AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $58,000 (FIFTY EIGHT THOUSAND DOLLARS) ANNUALLY. I I_ BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: E c a� City of Grand Terrace a 22795 Barton Road Grand Terrace, Ca 92313 r c 0 The invoice submitted pursuant to this paragraph shall show the: a� U 1) Purchase order number; i_> 2) Project name/description; 3) Name and hours worked by each person who performed services during the billing period; 4) The title/classification under which they were billed; 3 5) The hourly rate of pay; 6) Actual out-of-pocket expenses incurred in the performance of services; W and, Cn 7) Other such information as the City may reasonably require. a� III. METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I, above, shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II, above, o' accurately reflects work satisfactorily performed. City shall pay Consultant within thirty (30) days there from. aD E t U 0 r a 14 Packet Pg. 222 EXHIBIT C ► City of Grand Terrace W wv.cityo grandterra e!org GST {wvw.grandlerrace-ca.gov WIT Street Sweeping Schedule •■. ......%some.....b.• ■■ ■ •..m■ mmo*sopoo ■ 1h - " 41 '4 S� 9 s.m YYaR E .s11 a ll 11111 1 6-R oeme u. i RJUVr —DFT r•� i o r+r -� �;a O ■ Y,Y,LY R3 4A, LmY CI jR'�p � �L ppaA YL s ■ .■ ■■re■..e■■■■ now M ...wwrrrti ' TFARff �e • t i C � � a frpr r"" ■NE ■ , , fy r e ■ �•e• ■ e ` ' /�rJ<ler ratxasr.Y'. tcs"dL- _ U"Ls _ f s ■ J Ilnuucrrc. n. surnr: Y�J'r uuRAas NN- E ? yff.w '>; ! r T'� ■ *?i -AT' �. •rnnJ,r rT. 3' rT 3 • nrrra : . rALll AM' 4 f r.W1Al: Llanlr[. QFJ i= F ILIVr�W[T e M1 ■ /.f.wa... rtnnJIRCr RA j a IArAIl n. rr L[I,TT R. -Crr.JlrY C1 ; JrrrcrlR IA r.u,16 9 ■ P IILI\LJNIMIp CT ■ [ br.rnln Rk.JIR rc. a RL.\L Lr. IS DE ,n t arutal rc. > RM '� < s C bras[.\IT ■s■s■s R■■■s m■ .. nl;t"R n. 7 arar.Rr rL -Arr rc. t `T' '1 YIIYTlfT. 3 M � 9 I rr-Y'Irfr lY1 I mmsr� i cARps1L K` C�nW fi y CA[I"r1Ln.. ■ RIII r-1RRJr1L K. YAr RJu.rc R � s LuLoufr. d'V 215 a,W, 0 Zone airTnru ».rtrJlJn fr JarrlTLrn arm I. First Thursday ® s 5 M a z rc 2. First Thursday ^ iK _ s Fr r er a 3. Second Thursday y� r� L � IaLrw.rt FLA.IaJ.kT - f fT J 4. Third Thursday • nnJrc 5. Third Thursday s � l w 1f � t nrtrrr. r :rl z ru,nru, � w rr�YnrJar • s 'j rAaur. y """' 6. Second Thursday • _ rraru rF � � lAi1ClR R. [AYir wA1 r i � .f TAt Acal Lr. � �~ wd R C RAYSrw11 w aAll!11YA1' Y M\1!f p'AY All Streets in the city will be swept once _ a� �f4� x` "�I�`�"Y "•r`F"` ^ _NIF per month based on the above schedule 0 W. " from 6:00 am to 1:00 pm-PLEASE f! .wrfr Y lw.rc ^° MOVE ALL VEHICLES FROM THE STREET N � `J' Attachment: 4476_Redacted (Street Sweeping Services Contract Amendment) expstat.rpt Expenditure Status Report Page: 1 07/25/2017 4:22PM Periods: 0 through 13 CITY OF GRAND TERRACE 7/1/2017 through 6/30/2018 16 GAS TAX FUND 900 ROAD MAINTENANCE Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 900-254000-000 STREET SWEEPING 53,000,00 0.00 0.00 0.00 53,000.00 0.00 Total GAS TAX FUND 53.000.00 0.00 0.00 0.00 53,000.00 0.00 Grand Total 53,000.00 000 0.00 0.00 53.000 00 000 T a) 0 X CD rt N Page: 1 0, A Attachment: 4476_Redacted (Street Sweeping Services Contract Amendment) G.6.b Fro an iF' cliq Gleaning Your Environment CD Striget 0 Im •d 3 m L m d 0 STREET SWEEPING SERVICES EX LUSIVELY FOR E s CITY OF GRAND TERRACE a NOVEMBER 189 2015 a 1937 W. 169cn Street Gardena, CA 90247 (800) 225-7316 x108 Packet Pg. 225 G.6.b INFORMATION REQUIRED OF BIDDERS EXPERIENCE: The Contractor shall list in the spaces provided below, not less than three comparable projects, which have been completed within the past five years. FULL DESCRIPTION AND LOCATION: L City of Desert Hot 5 do s �. c a� Municipal street sweeping c aD a r 0 U 2. City of Palm Desert Munici al street sweeping c .Q 3 a 3. Ci of Manhattan Beach Municipal street sweeping a� i a� t U 0 DESIGNATION OF SUBCONTRACTORS: a Bidder proposes to subcontract certain portions of the work, which are in excess of one-half of one percent of the bid and to procure materials and equipment from suppliers and vendors as follows: Packet Pg. 226 G.6.b 3. City of Highland, c/o Burrtec Waste Industries 27215 Base Line Highland, CA 92346 Name and address of Owner Mike Arre uin 909 429-4200 Name and telephone number of person familiar with project 260 000 annually Street sweeping On-going Contract amount Type of work Date completed c m The following are the names, addresses, and phone numbers for all brokers and sureties from whom bidder intends to procure insurance bonds: a Orion Risk Management, 1800 Quail Street Ste. 110 Newport Beach CA 92660 949 502-0849 B a Lockton Insurance Brokers, LLG,725 S. Figueroa Street,35th Floor,Los Angeles, CA 90017.(213)689-2372 r c 0 U N a� v EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE Bidder certifies in all previous contracts and subcontracts,all reports which may have been due c under the requirements of any agency, State,or Federal equal employment opportunity orders have been satisfactorily filed,and that no such reports are currently outstanding. 3 a U) as �a as c as t a Packet Pg. 227 G.6.b BID PROPOSAL FOR STREET SWEEPING SERVICES IN THE CITY OF GRAND TERRACE,CALIFORNIA FOR ANY QUESTIONS REGARDING THE PLANS, SPECIFICATIONS, BID PROPOSAL , OR OTHER BIDDING DOCUMENTS, PLEASE CONTACT THE COMMUNITY DEVELOPMENT DEPARTMENT(909) 824-662I. E c as E BIDS TO BE RECEIVED ON WEDNESDAY, NOVEMBER 18, 2015, UNTIL 3:00 a P.M. BY THE OFFICE OF THE CITY CLERK,22795 BARTON ROAD, GRAND 2 TERRACE, CA 92313 c 0 U N LIABILITY INSURANCE CLASS REQUIRED(SEC.12) 2-1 aD Cn NUMBER OF CALENDAR DAYS ALLOWED TO AGENCY TO AWARD CONTRACT IN ACCORDANCE WITH SECTION 2-I: 60 DAYS a as 3 BIDDER SHALL COMPLETE: NAME CleanStr et STREET �a ADDRESS 1937 W. 1691h Stret C1TY r STATE_ZIP CODE 2_90 47 c as E TELEPHONE NO. 8 0 225-7316 M108 a Packet Pg. 228 G.6.b AFFIRMATIVE ACTION CERTIFICATION Bidder certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of the work to be subcontracted,and that such affirmative actions have been fully documented, that said documentation is open to Inspection, and that said affirmative actions have been fully documented,said documentation is open to inspection,and that said affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore, bidder certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents. BIDDER'S INFORMATION c m E Bidder certifies that the representations made herein are true and correct are made under penalty of perjury. E a Bidder's Name CleanStreet U L Business ° U Address 1 Q7 W, 169th Street. Gard ena. CA 90247 U a) Cn Telephone 800 225-7316 x108 .Q State Contractor's License No. and Class 3 Original Date Issued NIA Expiration Date r Cn The following are the names, titles, addresses,and phone numbers of all individuals, firm members, partners,joint ventures,and/or corporate officer having a principal interest in this bid proposal: Jere Costello, President. 37 W. th Street. Gardena, CA 9024 00 225-7216 x103 Rick Anderson Secrete 1937 W. 169th Street Gardena CA 90247 800 225-7316 x108 as t U a The Date of any voluntary or involuntary bankruptcy judgements against any principal having an interest in this bid proposal are as follows: None Packet Pg. 229 G.6.b ALL-PURPOSE ACKNOWLEDGMENT State of California County of 4S S SS. On �115 , before me, _ , Notary Public, DATE personally appeared ,who proved to me on the basis of satisfactory evidence to be the person(&) whose name(,&) isAwe subscribed to the within instrument and acknowledged to me that he/_4sel4 wy executed the same in his/4eekheir authorized capacity(#ea), and that by his/4en4*t&k signature(*) on the instrument the persono), or the entity upon behalf of which the person(&)acted,executed the instrument. as I certify under PENALTY OF PERJURY under the Q laws of the State of California that the foregoing U paragraph is true and correct. 0 a'�• � COldll./2069760 � �) P Musio�Alro cou�r�, Ul WITNESS my hand and official seal. U �'aw+"' kt CoYM EI►,�u�171,2611 •� (n C NOTARY'S SIGNATURE Q d 3 as PLAC.E NOTARY SEAL 1N ABO V E SPACE L OPTIONAL INFORMATION co The information below is optional. However,it may prove valuable and could prevent fraudulent attachment of this form to an unauthorized document. �a a� CAPACITY CLAIMED BY SIGNER(PRINCIPAL) DESCRIPTION OFATTACHED DOCUMENT ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT ❑ PARTNER(S) TITLE(S) m ❑ ATTORNEY-IN-FACT NUMBER OF PAGES ❑ TRUSTEE(S) U ❑ GUARDIAN/CONSERVATOR Q ❑ OTHER: DATE OF DOCUMENT OTHER SIGNER(PRINCIPAL)IS REPRESENTING: NAME OF PERSON(S)OR ENTITY(I[S) r RIGHT THUMBPRINT OF SIGNER a APA 1/2012 NOTARY BONDS,SUPPLIES AND FORSIS AT IITTP:. WWW.VALLEY•SIERRA.CONI t2005.2008VAL LEY-SIERRA INSURANCE Packet Pg. 230 G.6.b EXHIBIT B STREET SWEEPING YEAR 1 YEAR 2 YEAR 3 (Optional) SERVICES 3/1/2015— 3/1/2016—2/28/2017 3/1/2017— Hourly Rate:Sunday 2/29/2016 2/28/2018 through Saturday(On- Call and Special Events as needed) c Mechanical Sweeperf$1 110.00 $112.00 $115.00 E Vacuum Sweeper E 00A0 $102.00 $105.000 a Total r $210.00 $214.00 $220.00 c0 a� ALTERNATIVE 2 RESIDENTIAL EVEN/ODD PRICING Cn c .Q STREET SWEEPING SERVICES YEAR 1 YEAR 2 YEAR 3 (Optional) 3 —Residential ODD/EVEN 3/1/2015— 3/1/2016— 3/1/2017— Daily Rate:Thursdays 2/29/2016 2/28/2017 2/28/2018 between 6:00 am—1:00pm r Cn Mechanical Sweeper $51,542.00 $51,542.00 $53,188.00 Vacuum Sweeper $46,020.00 $46,020.00 $47,400.00 TOTAL $97,562.00 $97,562.00 $100,588.00 E t U r OPTION—LICENSE PLATE READER a STREET SWEEPING YEAR 1 YEAR 2 YEAR 3 (Optional) SERVICES 3/1/2015— 3/1/2016—2/28/2017 3/1/2017— License Plate Reader 2/29/2016 2/28/2018 Camera and System __1 TOTAL $6,000.00 $6,000.00 $6,000.00 Packet Pg. 231771 G.6.b EXHIBIT B TOTAL BID AMOUNT (ALTERNATIVE 1) $335 208.00 TOTAL BID AMOUNT (ALTERNATIVE 2) $380.400.00 BIDDER'S NAME CleanStreet A DATE November 16. 2015 c BIDDER'S SIGNATURE E c a� E a L O U N a� v d c .Q d a� 3 as a� L cn V N� I.L E V Q Packet Pg. 2 2 G.6.b The City of Grand Terrace is hereby issuing Addendum No. 1 to the above referenced Notice Inviting Bids for Street Sweeping Services. Prospective Bidders are reminded that they are to acknowledge receipt of all Addendums in their Bid Proposal Documents. PLEASE NOTE THAT THE DATE AND TIME FOR THE DELIVERY OF BID PROPOSALS HAS NOT BEEN CHANGED. BID PROPOSALS ARE DUE ON WEDNESDAY, NOVEMBER 18, 2015 by 3:00 PM. E The purpose of this addendum is as follows: _ as E a PROVIDE RESPONSE TO QUESTIONS RECEIVED DURING PRE-BID MEETING U AND VIA EMAIL FROM VENDORS r _ 0 U Q1— Who is the current vendor for Grand Terrace Street Sweeping Services? Al - Kellar Sweeping Cn _ Q2- There is a date error on the Bid Proposal Form. a� A2 — The date has been corrected and a new Bid Proposal Form is attached to this (n Addendum#1. aD L Cn,,b^+ Q3- How do we complete the Bid Form that asks for a base bid? A3 - Vendor can write "See Exhibit B: Bid Schedule" on the Bid Form directing City a staff to the Bid Schedule. i Q4- Are street sweeping signs posted on all City streets? A4 - No, the City complies with the legal requirement to post street sweeping signs at main entry points to City streets. E U 0 r Q5- What is the current contract value? a A5 - The current (purchase order) expires in February 2016. The contract/purchase order value for a full fiscal year would be $51,000. Packet Pg. 233 G.6.b BID PROPOSAL FOR STREET SWEEPING SERVICES IN THE CITY OF GRAND TERRACE, CALIFORNIA FOR ANY QUESTIONS REGARDING THE PLANS, SPECIFICATIONS, BID PROPOSAL OR OTHER BIDDING DOCUMENTS, PLEASE CONTACT THE COMMUNITY DEVELOPMENT DEPARTMENT(909) 824-6621. c as E a BIDS TO BE RECEIVED ON WEDNESDAY, NOVEMBER 18, 20I5, UNTIL 3:00 u P.M. BY THE OFFICE OF THE CITY CLERK,22795 BARTON ROAD, GRAND r TERRACE,CA 92313 0 U N a� v LIABILITY INSURANCE CLASS REQUIRED (SEC.12) NUMBER OF CALENDAR DAYS ALLOWED TO AGENCY TO AWARD CONTRACT IN c ACCORDANCE WITH SECTION 2-I: 60 DAYS 3 BIDDER SHALL COMPLETE: r NAME Cn a� STREET ADDRESS CITY STATE ZIP CODE c as E TELEPHONE u NO. a Packet Pg. 234 G.6.b HISTORY r.� ..._ n CleanStreet has its headquarters in Gardena, California. CleanStreet was formerly known as California Street Maintenance and South Bay Sweeping. Company founder and CEO Jere Costello began sweeping shopping centers in 1961. In 1969 with the help of George Graziadio and Imperial Bank, Jere purchased his first revolutionary and dependable Tymco Air Sweeper. c a� By 1973, the company had become one of the largest shopping center sweeping companies in Southern California, That year the company began sweeping its first municipality, Rolling Hills Estates. We will always be grateful to City Manager Harry E Peacock for giving us that opportunity. a L In 1978 Proposition 13 passed. All of sudden more cities became interested in saving o money. Often potential municipal clients would say "of course we would like to contract for street sweeping services and save money, but how do we know you will do a good job? We have had some bad experiences with irresponsible and non-responsive i_> contractors." We would say, "We will make a simple promise to you and your City. We will sweep �. every street on time every day. We will instruct our operator to take as many passes as 3 are necessary to clean every street thoroughly. If we ever do receive a complaint, we will re-sweep it immediately. No questions asked." a� L As word spread that we are a good dependable company, we slowly and steadily grew year after year. Our commitment to quality and customer satisfaction turned out to be an overwhelming success. Today CleanStreet serves scores of municipalities and major private facilities with high quality cleaning and sweeping services. The key to our success is the fact that we kept that promise of quality to our clients. CleanStreet takes pride in its high level of expertise that is brings to every job. We E employ the best methods and the most effective equipment. r Our employees are well trained and enjoy good pay and healthcare benefits. Our a employees take great pride in the quality of their work and in your complete satisfaction. (800) 225-7316 x108 UCIeenStreet 1937 W. 169th Street Cie ening Your Environment Gardena, CA 90247 Packet Pg. 235 G.6.b QUALITY ASSURANCE ' I - m Complaints: We will handle any and all complaints on the day they are received. We believe that responsiveness is key to establishing public confidence in our ability and integrity. We also believe that the operator is more highly motivated to do a good job the first time if he knows he may have to come back again if he doesn't. Our operators take great pride in not receiving complaints and doing a great job the first time. a� Our operators will check in with the designated city person on a daily basis to see if there are any complaints. If there are complaints, we will go out and re-sweep them °' immediately. We will always respond in less than 6 hours. a U Our attitude toward quality and this level of service makes the whole sweeping program run smoothly. o U Communications: We have cellular phone contact with our operators at all times, Emergencies: We will provide the City with a 24-hour hotline number to handle all emergencies. a� Back U12 E ui ment: cn We will always have back-up equipment available to us at all times. L ,,b^+ VI Toll Free line: We will provide a toll free number to your City to receive field staff reports, complaints, emergencies or requests for extra work. �a a� Monthly Meeting and Report: At least one time per month and more often if necessary, there will be a meeting between representatives of CleanStreet and your City to assess performance and to seek ways to improve service. We will provide truly monthly reports. E t U r a (800) 225-7316 x108 ECleenStreet 1937 W. 169t"Street Clecnino Your Environment Gardena, CA 90247 Packet Pg. 236 This page left intentionally blank. IF-, G.7 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: Award of Piggyback Contract for Sidewalk Repair Services PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Award a piggyback Contractor Agreement to Precision Concrete Cutting for Sidewalk Inventory and Repair Services in the amount of $29,106 (Includes a 5% contingency and 5% soft cost) 2. Adopt a Resolution Approving Expenditure of Bond Proceeds 3. Authorize City Manager to execute the Contract and any necessary Change Orders within the allocated budget. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: During the August 2017 City Council Meetings, the City Manager presented possible funding uses for Redevelopment Bond Proceeds that have been received by the City. During the presentation, sidewalk repair was identified as a project for funding. In 2015, the City had completed a Pavement Management Program, which included an inventory and report of the city's curbs, gutters and sidewalks. Through the California Joint Powers Insurance Authority (CJPIA), the City obtained the services of Precision Concrete Cutting, which repaired the sidewalk concrete panels identified in the inventory as having minor defects. Major sidewalk defects from the inventory that could not be repaired by Precision Concrete Cutting were bid out for removal and replacement by a concrete contractor. All Cities Engineering was the lowest, responsive bidder completing the major sidewalk repairs spring of 2017. DISCUSSION: It is prudent risk management practice to maintain an ongoing sidewalk inventory and repair schedule. The City has a Capital Improvement Plan (CIP), and Staff recommends following the CIP list of streets as a sidewalk inventory and repair schedule - addressing as many sidewalk repairs each fiscal year as budget permits. Packet Pg. 237 G.7 The option of Piggyback Contracting is allowed by Chapter 3.24 Section 170 of the municipal code. As a member of the California Joint Powers Insurance Authority, the City receives a competitive rate from Precision Concrete Cutting by piggybacking on the bid process done by (CJPIA) for sidewalk inventory and repair services. Precision Concrete Cutting can only repair minor defects to sidewalk panels through saw cutting for a fraction of the cost of removal and replacement by concrete contractors. The scope of work for Precision Concrete Cutting will include: inventory of sidewalk defects in the Project 1 list (Attachment A) and repair of lifted sidewalks with a vertical elevation of 1/4 inch to 2 '/2 inches high which are considered minor repairs. The Project 1 and Project 2 lists are the streets from the Fiscal Years 2016-17 and 2017-18 CIP projects. Precision Concrete Cutting will complete Project 1, and if budget remains, address as many locations in the Project 2 list as possible. The locations remaining from the Project 2 list will be addressed next fiscal year. Staff is recommending that Council award a piggyback Contractor Agreement to the CJPIA vendor, Precision Concrete Cutting, in an amount not to exceed $26,460.00 for Sidewalk Inventory and Repair Services; adopt a resolution approving expenditure of bond proceeds, and authorize the City Manager to execute the contract and any necessary change orders. Please note: major sidewalk defects will be identified by Precision Concrete Cutting in inventory and bid out for removal and replacement by a separate contract. Therefore, another sidewalk repair contract will be presented to Council at a later date to address these locations. FISCAL IMPACT: Staff is requesting the use of bond expenditure proceeds for this project ($26,460.00) as well as a 5% contingency ($1,323.00) and 5% for soft costs such as inspection ($1,323.00). Below are the approved bond proceed projects to date with the proposed sidewalk inventory and repair project: Fund Account Description Amount 10 (General Fund) 955 Capital Projects Bond $289,015 Proceeds 955-705 Dog Park ($50,000) 955-706 Playground Resurfacing - ($31,826) Child Care Facility 955-707 Traffic Signal Lighting ($23,200) 955-708 Tree replacement 15 000 955-709 Playground Resurfacing - ($114,450) Richard Rollins Park Balance $54,539 Packet Pg. 238 G.7 PROPOSED 10 (General Fund) 955-710 Sidewalk Inventory & Repair $29 106 NET $25,433 ATTACHMENTS: • Professional Services Agreement (DOC) • Attachment A (Sidewalk Locations) (PDF) • Grand Terrace_ Survey Repair Proposal (PDF) • CJPIA Master Services Agreement (PDF) • Bond Proceeds Reso - Sidewalk Inventory and Repair (DOCX) APPROVALS: Alan French Completed 01/16/2018 4:03 PM Finance Completed 01/17/2018 10:46 AM City Attorney Completed 01/17/2018 2:42 PM City Manager Completed 01/17/2018 5:34 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 239 G.7.a PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made as of this 23rd day of January, 2018 by and between the CITY OF GRAND TERRACE ("City") and Precision Concrete Cutting ("Consultant"). 1. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services"). a� 2. TERM OF AGREEMENT. The term of this Agreement shall be from the effective it date pursuant to Paragraph "38" of this Agreement and shall remain in effect until terminated as provided herein. L a a� 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant warrants that 3 (1) It has thoroughly investigated and considered the work to be performed, based on all available information. a (2) It carefully considered how the work should be preformed, and L (3) It fully understands the difficulties and restrictions attending the y performance of the work under this Agreement. a� (4) It has the professional and technical competency to perform the Cn work and the production capacity to complete the work in a timely o manner with respect to the schedule included in the scope of services. 0 L 4. PAYMENT FOR SERVICES. City shall pay for the services performed by r Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees for services shall not exceed the authorized amount of $29,106.00 as set forth in Attachment "B," unless the CITY has given a specific advance approval in writing. 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement. All services required by Consultant under this Agreement shall be completed on or before April 2, 2018 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Gary Beneduci as the Consultant Representative, and said Representative shall be Page 1 of 14 Packet Pg. 240 G.7.a responsible for job performance, negotiations, contractual matters, and coordination with the City. Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative. 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every it character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant in the performance of its services under this L Agreement. This provision is not intended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge in any way the W Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance hereunder. 8. INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved y by, the City's City Attorney and City's Legal Counsel. a� 9. LICENSES, PERMITS, AND FEES. Consultant shall obtain a City of Grand Cn Terrace Business License and any and all other permits and licenses required for o the services to be performed under this Agreement. a� 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that ° a Consultant, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension a plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and Page 2 of 14 Packet Pg. 241 G.7.a void; except that Consultant may assign payments due under this Agreement to a financial institution. 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Consultant shall re-perform any of said services, which are not in conformity with standards as determined by the City. 13. CONFIDENTIALITY. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant it such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this L Section shall survive the termination of this Agreement. 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. Q y 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Cn Consultant in the performance of this Agreement shall be and remain the o property of City without restriction or limitation upon its use or dissemination by City. Such Material shall not be the subject of a copyright application by Consultant. Any re-use by City of any such materials on any project other than ° a the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. a 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed as follows: City.. G. Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Page 3 of 14 Packet Pg. 242 G.7.a Consultant: Gary Beneduci Precision Concrete Cutting 5737 Kanan Road #718 Agoura Hills, CA 91301 If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W - 9, as issued by the Internal Revenue Service. it 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations L required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq. 3 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided hereunder. a� 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal, social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City y of Grand Terrace. a� 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, Cn agent, or subcontractor of Consultant providing services under this Agreement o claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold ° a harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. a Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. Page 4 of 14 Packet Pg. 243 G.7.a 22. TRAVEL EXPENSES. Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor- Controller. 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) it with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work. a a� 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not W conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. L 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall y not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual Cn orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical ° a condition, or sexual orientation. 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. a 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 29. WAIVER. If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder. Page 5 of 14 Packet Pg. 244 G.7.a 30. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sale discretion, with thirty (30) days written notice. 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for it work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 33. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San Bernardino. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California. a� a� 34. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including y attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, a� expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Cn Party" shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph "33." This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation a of the dispute. 35. SEVERABILITY. If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being a impaired or invalidated in any way. 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. Page 6 of 14 Packet Pg. 245 G.7.a 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement; statement or promise not contained in this Agreement shall be valid and binding. Any modification of the Agreement shall be effective only if it is in writing and signed by all parties. 38. EFFECTIVE DATE. The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated. a a� L Dated: "CITY" a a� 3 as By: N G. Harold Duffey , City Manager a a� L a N Dated: "CONSULTANT" a� Cn 0 By: Gary Beneduci a Precision Concrete Cutting a� E APPROVED AS TO FORM a Richard L. Adams II City Attorney Page 7 of 14 Packet Pg. 246 G.7.a EXHIBIT "A" SCOPE OF SERVICES CONTRACTOR will provide the necessary professional services: Sidewalk Inspection and Trip Hazard Removal CONTRACTOR will inspect sidewalks of member cities ("MEMBERS"), the location of which will be defined by the Authority, in order to locate sidewalk deviations of 3/4 inch or greater and repair these trip hazards. CONTRACTOR will provide a written W inspection report in the format approved by the AUTHORITY (optional curbs and it gutters can be included in the scope of work). The inspection reports shall include the identification, location, and description of each problem and recommended action to be taken. The format and information required may be changed at the request of AUTHORITY with the agreement of both parties. Y 3 Location in CONTRACTOR will conduct inspection and trip hazard removal services for MEMBERS to be determined by the AUTHORITY. E a� L Sidewalk Inspection Services and Responsibilities Q y V 1. MEMBERS shall provide maps of specified areas to CONTRACTOR. Cn 2. CONTRACTOR shall inspect public right-of-ways designated on the maps. 0 3. CONTRACTOR shall use current ADA standards in determining tripping hazards. These hazards shall include, but not be limited to: ° a r a) Differential displacement between sidewalk sections 3/4" inch or b) Spall surfaces, holes in surfaces, and cracks above 1 inch wide or greater 2 a c) Deteriorated joints that have an eroded condition and are 1/2" wide or greater 4. CONTRACTOR shall record location of damaged sections in a GPS device. 5. Data entered into the GPS device shall be provided in writing to the AUTHORITY. 6. CONTRACTOR shall provide written inspection report that shall include, but not be limited to: Page 8 of 14 Packet Pg. 247 G.7.a a. Identification and description of each problem condition b. Physical address and location including GPS location data c. Size of the hazards in height, length, and square foot d. Probable cause of the hazard, if evident e. Pictures of damaged areas f. Priority for repair; high, medium, low g. Recommended action to be taken. L 7. CONTRACTOR shall report to the AUTHORITY the results of the inspection upon completion. Y 3 Sidewalk Trip Hazard Removal Services and Responsibilities in a 1. CONTRACTOR shall repair sidewalk trip hazards 3/4 inch and above, up to 2 1/2", in designated work areas as determined by the AUTHORITY. Q 2. CONTRACTOR shall remove hazards completely, from one end of the raised sidewalk joint to the other if applicable, leaving a zero point of differential between slabs. cn 3. CONTRACTOR shall not cause any damage to landscaping, trees, retaining o walls, curbs, sprinkler heads, utility covers or other objects adjacent to sidewalks. If CONTRACTOR and/or CONTRACTOR's equipment does cause o damage to above, the MEMBERS must be notified immediately and damages a must be repaired at the CONTRACTOR's expense within 24 hours of the time the damage occurred. E 4. CONTRACTOR shall completely and immediately clean up all debris after a each hazard is repaired. All costs incurred for disposal of waste material shall be included in unit cost and not paid for separately. 5. CONTRACTOR shall repair each sidewalk trip hazard without damage to adjacent slab(s) or curb(s). 6. CONTRACTOR shall cut dry with dust abatement mechanism. No water- cooling is allowed, which creates slurry and contaminates storm drains or causes excessive environmental impact. Page 9 of 14 Packet Pg. 248 G.7.a 7. CONTRACTOR shall submit an itemized summary of all repaired hazards which includes: a. The specific hazard height — both high side and low side measurement — in 8ths of an inch b. Theactual length of the repairto the nearest foot e. Thetotalwidthof actual repairto the nearest foct d. The square feet of the effective panel from joint to nearest joint or score line. e. The calculated unit for measurement shall be the square foot of the effected panel. it f. The physical location (address) of each repair L g. Pictures of each repair as requested. h. Itemized cost of each repaired trip hazard 3 8. CONTRACTOR shall submit a detailed invoice setting forth the services performed in accordance with the formula for saw cutting calculations. All invoices must show the cut depth, size, length, width, square feet, address, the number of locations, and the date repaired for each hazard removal. L The billing unit for invoice calculation shall be the number of locations where Q y one (1) location is up to 5 lineal feet. Cn 9. CONTRACTOR shall guarantee specified repair slope (1 :8 based upon r_ requirements outlined by the Americans with Disabilities Act) is achieved. ° If defined slope is not achieved, CONTRACTOR must repair to specification at no additional charge within 24 hours of discovery. a r 10. CONTRACTOR shall guarantee that the removed trip hazard will have a uniform appearance and texture. The finished surface shall have a co-efficient of friction of at least 0.6. a 11. Method of trip hazard removal shall entail precise saw cutting performed with hand- held electric powered equipment, using a machined hub and flush mounted diamond tipped blades. Must be capable of cutting at any angle and perform trip hazard removal in hard-to-reach areas, around obstacles, on narrow walkways, next to fences and retaining walls or buildings. 12. Grinding or pulverization of the concrete is NOT acceptable or allowed, causing micro-cracks or weakening the concrete panel. CONTRACTOR's trip hazard repairs shall not leave ridges or grooves that could hold water and prevent drainage of rainwater or irrigation. Page 10 of 14 Packet Pg. 249 G.7.a 13. CONTRACTOR shall make its best effort to notify residents 3 days in advance of any work and schedule the operations so as to cause a minimum of interruption, interference or disturbance to the operation of stores, businesses, office buildings, hotels, churches, etc., and allow access by pedestrians and emergency, delivery and service vehicles at all times. Sidewalk repair equipment and all other items incidental to the work shall not be left or stored on the sidewalk or on private property while not in use. 14. CONTRACTOR shall take precautions during saw cutting operations not to disfigure, scar, or impair the health of any tree on public or private property. a� L Q N� Y_ fC d C d d L Q y O V d Cn R C O N d O L r Q� V Q Page 11 of 14 Packet Pg. 250 G.7.a EXHIBIT "B" SCHEDULE OF COMPENSATION I. AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $29,106.00 (Twenty nine thousand one hundred and six dollars). II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: it City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the: 3 1) Purchase order number; 2) Project name/description; 3) Name and hours worked by each person who performed services during the billing period; 4) The title/classification under which they were billed; a 5) The hourly rate of pay; 6) Actual out-of-pocket expenses incurred in the performance of services; and, a� 7) Other such information as the City may reasonably require. Cn III. METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I, above, shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II, above, ° a accurately reflects work satisfactorily performed. City shall pay Consultant r within thirty (30) days there from. a Page 12 of 14 Packet Pg. 251 G.7.a EXHIBIT "C" The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. a Professional Liability Insurance $1,000,000/$2,000,000 General Liability: a. General Aggregate $2,000,000 , b. Products Comp/Op Aggregate $2,000,000 C. Personal & Advertising Injury $1,000,000 d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $ 50,000 a N f. Medical Expense (any one person) $ 5,000 a� Workers' Compensation: a. Workers' Compensation Statutory Limits b. EL Each Accident $1,000,000 C. EL Disease - Policy Limit $1,000,000 a d. EL Disease - Each Employee $1,000,000 c a� Automobile Liability a. Any vehicle, combined single limit $1,000,000 a The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement Page 13 of 14 Packet Pg. 252 G.7.a insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better. Acceptance of insurance from a carrier with a rating lower than A-:VI I is subject to approval by City 's Risk Manager. Consultant shall immediately advise City of any litigation that may affect these insurance policies. a� a� L Q N� Y_ fC d C d d L Q y O V d Cn R C O N d O L r Q� V Q Page 14 of 14 Packet Pg. 253 LIST OF STREETS W/SIDEWALK FOR SIDEWALK INVENTORY 8 REPAIR Green(CIP 2016/17)1 TOTAL STREETS:56 Yellow(CIP 2017118)TOTAL STREETS:19 �C�urrmntRemalninq Section Surfac no. Street ID ID Street Name From To Len th Width Area Functional Class T e PROJECTI 1DESOTOST 10 DE SOTO ST STONEWOOD DR PASCALAVE 282.00 32.00 9,024.00 R-Residential/Local A-AC 70 1.69 2 DESOTOST 40 DE SOTO ST KINGSTON ST DOS RIOS AVE 958.00 32.00 30,656.00 R-Residential/Local A-AC 45 '.79 3 DOSRIOSAVE 20 DOS RIOS AVE COUNTRY CLUB LN DE BERRY ST 871.00 32.00 27,872.00 R-Residential/Local A-AC 27 1.76 4 DUTCHST 10 DUTCH ST PICO ST TANAGER ST 544.00 3200. 17,408.00 R-Residential/Local A-AC 44 '.32 5 FLAMINGO ST 30 FLAMINGO ST DUTCH ST ORIOLE AVE 632.00 32.00 20,224.00 R-Residential/Local A-AC 56 !.83 6 FLAMINGO ST 10 FLAMINGO ST MICHIGANAVE CDS 277.00 32.00 sidential/Local A-AC 41 i.83 7 FRANKLIN ST 20 FRANKLIN ST WARBLERAVE PRUIT CT 1,309.00 32.00 41,8IN R-Residential/Local A-AC 61 1.23 8 HONEYHIL LD 20 HONEY HILL DR WESTWOOD ST PALM AVE 1,341.00 32.00 42,912.00 R-Residential/Local A-AC 47 .26 9JENSENCT 20 JENSEN CT OBSERVATION DR CDS-E-END 673.00 32.00 21,536.00 R-Resltlentlal/Local A-AC 56 1.21 foJENSENCT 10 JENSEN CT CDS-WEND OBSERVATION DR 148.00 32.00 4,736.00 R-Residential/Local A-AC .52 44 47 1 /1LARKST 10 LARK ST VIVIENDAAVE CDS 517.00 32.00 16,5 .00 R-Residential/Local A-AC 60 1.17 12 LARKST 30 LARK ST WARBLERAVE ORIOLE AVE 998.00 32.00 31,936.00 R-Residential/Local A-AC 68 1.92 13 LARKST 20 LARK ST REED AVE ICDS 122.00 32.00 1 3,904.00 R-Residential/Local A-AC 45 N '.78 is MAVISST 20 MAVISST PASCALAVE WILLET AVE 780.00 32.00 24,960.00 R-Resltlentlal/Local A-AC 52 0 1.69 15 MAVISST 10 MAVISST MICHIGANAVE VIVIENDAAVE 526.00 32.00 16,832.00 R-Residential/Local A-AC 26 V .43 16 MIRADOAVE 10 MIRADOAVE LA PAIX ST 1 DE BERRY ST 437.00 32.00 13,984.00 R-Residential/Local A-AC 59 > I.57 17 MIRADOAVE 30 MIKADO AVE PICOST LADERA ST 1,128.00 32.00 36,096.00 R-Residential/Local A-AC 42 i.26 18 NAND INAST 10 NANDINA ST PRESTON ST CANARY CT 320.00 32.00 10,240.00 R-Residential/Local A-AC 41 d i.83 190RANGEW OOD 10 ORANGEWOOD CT CDS OBSERVATION DR 208.00 32.00 6,656.00 R-Residential/Local A-AC 54 (n !.09 200RANGEWOOD 20 ORANGEWOOD CT OBSERVATION DR END 543.00 32.00 17,376.00 R-Residential/Local A-AC 25 L - ASCALAV E 20 PASCALA PAIX ST DE SOTO ST 11,616.00 R-Residential/Luca PASCALAV E 40 PASCAL AV AN BUREN S LARKST 16,960.00 R-Residential/Local 23 PASCALAVE 10 PASCALAVE AN CARHARTAVE 563.00 32.00 18,016.00 R-Residential/Local A-AC 40 CL .41 24 PASCALAVE 30 PASCALAVE DE BERRY ST CDS 1,065.00 32.00 34,080.00 R-Residential/Local A-AC 50 .68 25ROBINWAY ROBIN WAY ORIOLE AVE MIKE TODD LN 1,078.00 32.00 34,496.00 R-Residential/Local A-AC 66 1.11 26 ROBINWAY 10 ROBIN WAY WARBLERAVE ORIOLE AVE 1,133.00 3200. 36,256.00 R-Residential/Local A-AC 48 .x 1.19 27 ROSEDALE AV 10 ROSEDALEAVE WLITTON AVE WSEVILLE ST 910.00 32.00 29,120.00 R-Residential/Local A-AC 62 L43 28 ROSEDALE AV 30 ROSEDALEAVE PALMAVE CL SOUTH 326.00 32.00 10,432.00 R-Residential/Local A-AC 43 i.90 29 ROYALAVE 10 ROYALAVE PICOST END 628.00 30.00 18,840.00 R-Residential/Local A-AC 40 3 i.41 3o SISKINCT 10 SISKIN CT PARADISE ST CDS 392.00 32.00 12,544.00 R-Residential/Local A-AC 45 '.59 32 VIVIENDAA V 100 VIVIENDAAVE VAN BUREN ST LARK ST 527.00 32.00 16,864.00 R-Residential/Local A-AC 50 1.99 32VIVIENDAAV 110 VIVIENDAAVE PICO ST LADERAST 1,120.00 32.00 35,840.00 R-Residential/Local A-AC 61 1.23 33 VIVIENDAAV 90 VIVIENDAAVE CDS VAN BUREN ST 11030.00 32.00 32,960.00 R-Residential/Local A-AC 26 y 1.23 34 WLITTONA VE 10 WLITTON AVE SROSEDALE AVE SLA CADENA DR 614.00 1 32.00 19,648.00 R-Residential/Local A-AC 49 1.21 22,893.00 Ln Ft 8.67 Sidewalk Mlles PROJECTII 35 BLUEBIRDLN 10 BLUEBIRD LN NIGHTINGALE WAY QUAIL LN 1,031.00 32.00 32,992.00 R-Residential/Local A-AC 68 1.92 36 BOSTICKA VE 10 BOSTICKAVE CL NORTH PALM AVE 575.00 32.00 18,400.00 R-Residential/LocalIA-AC 66 4✓ 1.12 37 BRENTWO ODS 30 BRENTWOOD ST THAMES ST PRESTON ST 1,129.99 32.00 36,159.68 MaC-Major Collector(5) A-AC 54 M .55 38 CANALST 40 CANAL ST MCCLARREN ST BARTON RD 473.00 32.00 15,136.00 MaC-Major Collector(5) A-AC 56 V .19 39 CARDINAL ST 30 CARDINAL ST ORIOLE AVE QUAILLN 1,325.00 3200. 42,400.00 R-Residential/Local A-AC 69 0 151 40 CONDORC T 10 CONDOR CT FRANKLIN ST CDS 206.00 32.00 6,592.00 R-Residential/Local A-AC 47 J 1.52 41 DARWINAVE 20 DARWIN AVE PICOST LADERA ST 1,153.00 32.00 36,896.00 R-Residential/Local A-AC 66 Y 1.64 42 DEBERRYS T 10 DE BERRY ST WEST END MICHIGAN ST 1,798.00 40.00 71,920.00 MaC-Major Collector(5) A-AC 59 .02 1 43 DICKENSCT 10 DICKENS CT PICO ST CDS 243.45 32.00 7,790.32 R-Residential/Local A-AC 64 1.23 44 EMAINST 20 E MAIN ST ORIOLE AVE EAST END 1,130.00 16.00 18,080.00 MaC-Major Collector(5) A-AC 70 1.58 45 EAGLECT 10 EAGLE CT CDS FRANKLIN ST 204.00 32.00 6,528.00 R-Residential/Local A-AC 53 d .55 46 EMERALDS 20 EMERALD ST PASCALAVE END 205.61 32.00 6,579.41 R-Residential/Local A-AC 69 I.10 47 FINCHST 10 FINCHST WHISTLER ST OBSERVATION ST 1,038.00 32.00 33,216.00 R-Residential/Local A-AC 68 N I.54 46 FINCHST 20 FINCHST OBSERVATION CDS 413.00 32.00 13,216.00 R-Residential/Local A-AC 63 �'.55 49 GARDENA VE 20 GARDEN AVE PICOST CDS 528.00 32.00 16,896.00 R-Residential/Local A-AC 52 .02 5o GRANDTE RR1 40 GRAND TERRACE RD VISTA GRANDE WAY E GRAND TERRACE CT 766.00 3200. 24,512.00 MaC-Major Collector(5) A-AC 66 Q 1.31 51 KENTFIELD8 10 KENTFIELD ST PASCALAVE END 162.00 3200. 5,184.00 R-Residential/Local A-AC 58 1.97 52 KENTFIELDS 20 KENTFIELD ST REED AVE CDS 191.00 32.00 6,112.00 R-Residential/Local A-AC 55 C !.28 53 KINGSTON ST 20 KINGSTON ST ARLISS DR MINONA DR 652.00 32.00 20,864.00 R-Residential/Local A-AC 55 54 LAPAIXST 40 LA PAIX ST WARBLERAVE ORIOLE AVE 935.00 32.00 29.920.00 R-Residential/Local A-AC 54 £ .74 55LADERAST 10 LADERA ST MICHIGANAVE VIVIENDAAVE 354.00 32.00 11,328.00 R-Residential/Local A-AC 60 i.S0 56 OBSERVAT ST 10 OBSERVATION ST DE BERRY ST VAN BUREN ST 1,380.00 3200. 44,160.00 MaC-Major Collector 5 A-AC 68 V 1.84 57 ORIOLEAV E SO ORIOLE AVE PICOST RAVEN WY 810.00 32.00 25,920.00 R-Residential/Local A-AC 62 i.88 580RIOLEAVE 60 ORIOLE AVE RAVEN WAY E MAIN ST 552.00 32.00 17,664.00 R-Residential/Local A-AC 62 4Z i.88 59PALMAVE 30 PALM AVE KINGSTONAVE OBSERVATION DR 1,531.00 38.00 58,178.00 MaC-Major Collector(5) A-AC 61 1.66 60 PEACOCK CT 10 PEACOCK CT PARADISE ST CDS 413.00 3200. 13,216.00 R-Residential/Local A-AC 57 Q 1.79 61 PRESTONS T 10 PRESTON ST END ETON DR 1.256.00 3200. 40,192.00 MaC-Major Collector 5 A-AC 62 r .97 62 PRESTONS T 30 PRESTON ST BARTON RD PALM AVE 917.00 32.00 29,344.00 MaC-Major Collector 5 A-AC 58 r .72 63 RAVENWAY 10 RAVEN WAY MICHIGANAVE VIVIENDAAVE 522.00 32.00 16,704.00 R-Residential/Local A-AC 60 i.60 64 RAVENWAY 30 RAVEN WAY MOUNT VERNON AVE ORIOLEAVE 1,310.00 32.00 41,920.00 R-Residential/Local A-AC 52 1.68 65 REEDAVE 30 REED AVE VAN BUREN ST LARK ST 538.00 32.00 17,216.00 R-Residential/Local A-AC 62 E i.42 68REEDAVE 40 REED AVE LARK ST DOVEST 510.00 3200. 16,320.00 R-Residential/Local A-AC 65 t 1.41 67 REEDAVE 50 REED AVE PICO ST LADERA ST 1,130.00 32.00 36,160.00 R-Residential/Local A-AC 61 (,� i.23 68 SANBURG WAY 10 SANBURGWAY CDS-NORTH END PICO ST 618.00 23.00 14,214.00 R-Residential/Local A-AC 56 0 1.21 69 TANAGERS 40 i.i TANAGER ST DUTCH ST ORIOLE AVE 624.00 32.00 19,968.00 R-Residential/Local A-AC 60 8 7o VANBUREN ST 40 VAN BUREN ST MOUNT VERNON AVE ORIOLE AVE 1,172.00 40.00 46,880.00 MaC-Major Collector(5) A-AC 69 Q .21 71 VANBUREN ST 50 VAN BUREN ST ORIOLE AVE CRANE ST 1,128.00 40.00 45,120.00 MaC-Major Collector(5) A-AC 68 1.84 72 VANBUREN ST 60 VAN BUREN ST CRANE ST OBSERVATION DR 260.00 40.00 10,400.00 MaC-Major Collector 5 A-AC 55 i.65 73 WARBLER AVE 10 WARBLER AVE LA PAIX ST DE BERRY ST 525.00 32.00 16,800.00 R-Residential/Local A-AC 40 i.60 74 WILMACAVE 10 WILMACAVE PICOST RAVEN WAY 809.16 32.00 25,893.04 R-Residential/Local A-AC 59 1.56 75 WRENST 20 WREN ST OBSERVATION ST CDS 594.00 32.00 19,008.00 R-Residential/Local A-AC 52 .02 31,112.21 Ln Ft 11.78 Sidewalk Miles Total Section Total Section Length: 76.898.21 Area: 'l mile=5,280ft Packet Pg. 254 54005.21/5,280ft= 10.23 center line miles 10.23 miles 2= 20.48 sidewalk miles G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal Specialists www.SafeSidewalks.com ADA Compliant Safe Sidewalks - Sidewalk Trip Hazard Removal Service & Survey January 3, 2018 Adreane Freeman Management Analyst Public Works Department City of Grand Terrace Description: REVISED: Proposal: Sidewalk Survey & Repair, City of Grand Terrace, CA as Dear Adreane: rn L We are pleased to offer the following proposal for the identification and repair of lifted sidewalks within the city limits of Grand Terrace. We offer a comprehensive and cost Y effective program to survey, repair, and report problems to make your sidewalks safer 3 while reducing your liability risk. U) As requested, we provide our proposal for the survey and repair of uneven sidewalks along the street segments identified in your revised List of Streets for Sidewalk Inventory y and Repair, December 22, 2017. We use your estimation of 20.46 sidewalk miles to be a- surveyed and repaired divided into Project 1 and Project 2. Our proposal is based upon a the scope of work and pricing set forth in the CJPIA Master Services Agreement L available to all CJPIA members. To provide an estimation of the volume and cost of the sidewalk repairs, we have considered actual data from recent CJPIA projects including the cities of La Puente and Monrovia. All projects were completed within budget with similar specifications. U) OUR PROPOSAL vl For this proposal we focus our specialized service on all hazards with a difference in vertical elevation of 3/4" up to 2 1/2". c METHODOLOGY & APPROACH Process and ADA Compliance Three processes describe the methodology used by Precision Concrete Cutting: U Surveying to find Sidewalk Trip & Fall Hazards, Trip Hazard Mitigation, and Surveying to Q Find Remove and Replace Locations & Reporting. These three processes involve a minimum of 3 - 5 passes over the project area to find, repair, inspect and document the work completed and those hazards that cannot be repaired with Precision's process. 1. Survey Process: a. Survey and Repair Technicians will conduct a census to identify sidewalk conditions and locate and measure trip & fall hazards according to the height Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 1 Packet Pg. 255 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal Specialists www.SafeSidewalks.com specification below. Surveyors will capture information electronically using the company's proprietary GPS Sidewalk Survey Application. b. Survey and Repair Technicians use special measuring tools to precisely measure the vertical height of trip and fall hazards. 1) Three measurements will be taken of every hazard: a. Height' -- the highest point of the hazard b. Height2 -- the lowest point of the hazard c. Length 2) The measurements taken with our tools are used to calculate the precise rn slope of the repair. This guarantees the slope of the repair meets the strict guidelines of the Americans' with Disabilities Act. c. The address, GPS coordinates, and measurements of each hazard and the Y square foot of the affected panel will be recorded electronically while standing on 3 or very nearby the hazard location. d. Sidewalk panel lengths and widths are recorded to determine square footage affected by the repair y 0 a- 2. Hazard Mitigation Process: a a. Precision Concrete Cutting will repair lifted sidewalks with a change in vertical elevation of above 3/4" to 2 1/2" high. b. All repairs and improvements to an existing sidewalk shall comply with the requirements of the Americans with Disabilities Act. c. All precision saw cut surfaces should meet skid and slip resistance requirements. Ul a) d. The process used to make the repair of Trip Hazards caused by changes in i elevation between adjacent concrete panels is depicted below: Repair Technicians perform the following tasks. They: 1) Locate hazards as identified in the survey data 2) Measure each hazard 3) Record each hazard a 4) Calculate an ADA-Compliant repair slope E 5) Verify sidewalk panel thickness r 6) Mark each hazard for repair Q 7) Repair each hazard using our patented equipment and chamfer cutting process described further below. 8) Remove debris 9) Clean and inspects the repair and surrounding area e. Sidewalks are repaired to the following slope requirements specified by the City: 1) Sidewalks will be repaired at a slope of 1 :8 (12.5%), or slope of 1 :12 (8.33%) in compliance with ADA requirements; Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 2 Packet Pg. 256 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal specialists www.SafeSidewalks.com 2) Handicap ramps or special areas will be repaired at a slope of 1:12 or 8.33%, in compliance with ADA requirements; 3) Sidewalks ramps or special areas will be repaired at a slope of 1 :12 (8.33%) in compliance with ADA requirements or requested by the City. f. Change of elevation will be removed from the full length of the panel (full edge-to- edge repair) g. Debris from repaired areas will be collected and removed; ZI as h. A dust abatement system will be used during all repair operations; i. The repaired area will be smooth and uniform with a coefficient of friction that vn exceeds the OSHA requirement for public walkways. Q j. A detailed, auditable invoice will be presented for every repair. 7a 3 cn Niii, a- N O TRIP HAZARD BEFORE REPAIR o a L siii_00� a) SZ TRIP HAZARD AFTER SAW CUT REPAIR m 3. Remove and Replacement Locations & Project Reporting Process 3 U) I a. All completed work is inspected by an experienced Team Leader and electronically reported to management on a daily basis. L as b. A report of work will be submitted electronically to the Contract Administrator with each work day's results as requested by the Contract Administrator. i c. An itemized summary of all repaired hazards which includes: c 1) The specific hazard height — both high side and low side measurement — in 1/8ths of an inch M 2) The calculated unit for measurement shall be the average depth of the trip Q hazard multiplied by the width resulting in an "inch-foot"total 3) The total width of actual repair to the nearest 1/2 foot 4) The GIPS location of each repair 5) The physical location (address) of each repair 6) The date the repair was completed 7) Itemized cost of each repaired trip hazard Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 3 Packet Pg. 257 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal Specialists www.SafeSidewalks.com d. When work and inspection has been completed, an audit-able invoice will be submitted. Each invoice will include the address of every repair made, including height and length measurements and affected square footage. e. A report of hazards that could not be repaired by our process will be provided to the Contract Administrator. These hazards will require additional fill material, asphalt ramps or demolition and replacement to implement a repair. f. An itemized summary of all locations requiring Removal and Replacement, Asphalt Ramp, or Spall, Joint or Crack fill shall be provided or hazards which includes: 1) Physical address, description, GPS location, size, square foot of the rn affected panels, photograph, maps, and recommended method of repair. g. The example below shows Remove & Replace panels (grey squares) within a project area. To produce this map, the location data was plotted in the company's Y GIS application. 3 a� EXAMPLE DISPLAY OF HAZARD AND D&R LOCATIONS USING SURVEY DATA N O O t L ! � a Q i d U) I V L - L } } V Y I V I r Q Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 4 Packet Pg. 258 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal Specialists www.SafeSidewalks.com PRICE PROPOSAL COST OF SIDEWALK SURVEY The cost for sidewalk inspection services shall be included in the cost of repair by Precision Concrete Cutting. COST OF UNEVEN SIDEWALK REPAIR 1. Pricing for sidewalk trip hazard removal is based on the following pricing method. Any work approved by the City of Grand Terrace will be charged the following: a) rn 2. The fee paid to Precision Concrete Cutting for trip hazard removal shall be charged on a cost per Hazard Category per 5 lineal feet location. A removal of a trip hazard greater than 5 lineal feet shall be charged incremental cost per 5 feet Y location for the hazard class as follows: 3 a� 3. Example: A Less Severe Hazard ('/a" >_ '/2" high) and 7 lineal feet long shall be charged 2 locations (7 lineal feet = 5 feet + 2 feet) = $27.00 x 2 locations = $54.00. y 0 a- 4. Invoices for completed work to be submitted on a bi-weekly basis with o documentation provided and approved by contract administrator. a 5. All invoices must show cut depth, length, width, square feet, and location information. as PRICE PER LOCATION I We have grouped the surveyed hazards into 3 hazard classes. U 0 L L Hazard Class Less Severe (Small) Above '/a"to 1/2" c Severe (Medium) Above 1/2" up to 1" Most Severe (Large) Above 1" c as 6. The fee paid for ADA compliant repair of trip and fall hazards shall be per the following pricing schedule by hazard category: r Q PRICE PER LOCATION —TRIP HAZARD REMOVAL WITH SIDEWALK ASSESSMENT Hazard Class Small Medium Large Lineal Foot Square Foot 3/8" to 1/2" >1/2" to 1" >1" per Location per Location Price per Hazard $27.00 $54.00 $108.75 5 lin. feet 25 sq. ft. Price per Sq. Ft. $1.08 $2.16 $4.35 NA NA Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 5 Packet Pg. 259 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Removal Specialists www.SafeSidewalks.com 7. The above prices are for Sidewalk Trip Hazard Removal, and include Sidewalk Assessment Services as per the Scope of Services above. 8. The price per hazard category shall be paid for up to 5 lineal feet per location to the closest '/2 lineal foot. 9. Included in the pricing are surveying and assessment services, mobilization/parking, traffic control, demolition and removal location, debris removal, and administration and reporting. PRICE ESTIMATE rn Based on the survey and repair data from numerous citywide contracts including the Q recent CJPIA projects in the City of La Puente and the City of Monrovia, the number of sidewalk repairs 3/4" high and above averaged 28 locations per sidewalk mile. The Y estimated total for Grand Terrace is 588 sidewalk repairs. With an average cost of 3 $105.00 per repair, the estimated cost to survey and repair 21 miles of sidewalk is -4) $61,740.00 in RECENT CJIA PROJECT COMPARISON n 0 a- CITY OF LA PUENTE-3/4"Above CJPIA PROJECTS AVERAGE-3/4"Above d Avg.$per Repair $95.40 Avg.$per Repair $105.00 Avg. Repairs per Mile 22 Avg. Repairs per Mile 28 Avg.Cost Per Mile $2,061 Avg.Cost Per Mile $2,940 d' GRAND TERRACE PRICE SUMMARY Project 1 Estimated Sidewalk Survey and Repair Totals U) Estimate Sidewalk Miles 9 a)I Estimate repairs per Sidewalk Mile 28 i Estimated Sidewalk Repairs 252 H Estimated Average Cost of Repair $105.00 Estimated Average Cost of Repair per Sidewalk Mile $2,940.00 /L^ V Project 1 Estimated cost for Sidewalk Survey and Repair $26,460.00 m E t Project 2 Estimated Sidewalk Survey and Repair Totals U Estimate Sidewalk Miles 12 Q Estimate repairs per Sidewalk Mile 28 Estimated Sidewalk Repairs 336 Estimated Average Cost of Repair $105.00 Estimated Average Cost of Repair per Sidewalk Mile $2,940.00 Project 2 Estimated cost for Sidewalk Survey and Repair $35,280.00 Total Consolidated Estimated Cost for Sidewalk Survey and Repair $61,740.00 Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 6 Packet Pg. 260 G.7.c f I Los Angeles/Central California f P:(888)881-9816 F: (818)698-8280 Trip Hazard Remomal Specialists www.SafeSidewalks.com The above pricing is an estimate only based on the results of similar projects. The actual number of repairs and cost for repair will depend on the specific conditions of the sidewalks in Grand Terrace. DELIVERY OF SERVICE 1. Delivery of Services a. Repair technicians deliver precision ADA compliant repairs with rapid speed. When repairing all categories of hazard classes, technicians average up to 50 repairs per day. rn L b. Precision Concrete Cutting has the ability to repair more than 1,000 trip and a fall hazards in one business week if needed. Additional capacity is available through affiliates if needed. 3 c. Every effort is made to keep the sidewalks open while repair operations are underway. Small sections of sidewalk will be temporarily removed from service from 3 minutes to 45 minutes while the repair is being made. In the y Temporary Traffic Control zones (TTC zones) where repairs are being made, a Work Area Traffic Control Handbook guidelines are used for work activities o a 1. Warranty on Service sa. m a. We take care to do quality work and guarantee to remove all hazards completely as proposed. 2. Invoicing & Payment Terms v) as I a. A complete, itemized summary of repairs including sizes and cost to remove will be provided to the customer with each invoice. Invoices will be issued at the end of the job or end of bi-weekly if the project requires multiple weeks for ~ completion. Invoices are due upon receipt. /L^ V Please give our proposal your every consideration. I can be reached with any questions at 888-881-9816 or email at gary@safesidewalks.com U We look forward to the opportunity to do this work for the City if . r r Q Sincerely; Gary Beneduci, General Manager Precision Concrete Cutting, Los Angeles/Central Coast 5737 Kanan Road, #718 Agoura Hills, CA 91301 P: (888) 881-9816 F: (818) 698-8280 www.SafeSidewalks.com Precision Concrete Cutting,Los Angeles-Central CA Office,5737 Kanan Road,#718,Agoura Hill,CA 91301 7 Packet Pg. 261 G.7.d MASTER SERVICE AGREEMENT This Master Services Agreement(AGREEMENT) made as of this date , by and between Precision Concrete Cutting("CONTRACTOR")and The California Joint Powers Insurance Authority ("AUTHORITY"). This AGREEMENT is created for the sole purpose of establi shing an agreed-upon set of services and related costs in order to allow California JPIA members("MEMBER"}access to professional sidewalk inspection and maintenance services. Further, this AGREEMENT creates no obligation or expectation that any work will result from this agreement. The CONTRACTOR'S specific services are defined below, and are available to •2 members on as as-needed basis; the exact terms and conditions of such services are to be arranged between CONTRACTOR and MEMBER. MEMBERS are responsible for initiating L and requesting any work of CONTRACTOR. Service Option 1 SIDEWALK ASSESSMENT SERVICES in CONTRACTOR will inspect sidewalks and provide a written inspection report in the format approved by the MEMBER(optional curbs and gutters can be included in the scope of work). The inspection reports shall include the identification, location, and description of each problem and recommended action to be taken. The format and information required may be changed at the request of MEMBER with the agreement of both parties. N a� Sidewalk Assessment Fee Schedule L Cost Per Total Sidewalk Estimated Cost Estimated Total Estimate N Sidewalk Mile Miles per Day Man Days Assessment Cost $386.00 TBD 1 $1,000 TBD S TBD a v Sample Services and Responsibilities E 1. MEMBER shall provide maps of specified areas to CONTRACTOR. a 2. CONTRACTOR shall inspect public right-of-ways designated on the maps. 3. CONTRACTOR shall use current ADA standards in determining tripping hazards. These hazards shall include, but not be limited to: a) Differential displacement between sidewalk sections 3/8" inch or greater b) Spall surfaces, holes in surfaces, and cracks above 1 inch wide or greater c) Deteriorated joints that have an eroded condition and are 1/2"wide or greater 4. CONTRACTOR shall record location of damaged sections in a GPS device. Packet Pg. 262 G.7.d 5. Data entered into the GPS device shall be provided in writing to the MEMBER. 6. CONTRACTOR shall provide written inspection report that shall include, but not be limited to: a. Identification and description of each problem condition b. Physical address and location including GPS location data c. Size of the hazards in height, length, and square foot d. Probable cause of the hazard, if evident e. Pictures of damaged areas f. Priority for repair; high, medium, low g. Recommended action to be taken. L 7. CONTRACTOR shall report to the MEMBER the results of the inspection upon Q completion. Service Option 2 3 a� SIDEWALK TRIP HAZARD REMOVAL in c Hazard Class Small Medium Large Lineal Foot Square Foot 3/8" to 1/2" >1/2"to V mil" per Location per Location Price per Hazard $22.50 $45.00 $90.63 51in.feet 25 s . ft. a Price per S . Ft. $0.90 $1.50 $3.63 $5.00 NA v, a� CONTRACTOR shall be paid a fee for specialized trip-hazard repair service on lifted sidewalk with a difference in vertical elevation above 1/4" to 2 1/2". N a� The fee paid to CONTRACTOR for trip-hazard removal shall be charged on a cost per hazard category per 5 lineal feet location. A removal of a trip hazard greater than 5 lineal feet shall be Q charged incremental cost per 5 feet location for the hazard class as follows: v r Example: A less severe hazard(3/8"to 1/2"high)that is 7 lineal feet long shall be charged 2 locations(7 lineal feet= 5 feet+ 2 feet)=$22.50 x 2 locations= $45.00 Sample Services and Responsibilities Q I. CONTRACTOR shall repair sidewalk trip hazards above '/a" and up to 2 1/2" in designated work areas as determined by the MEMBER. 2. CONTRACTOR shall remove hazards completely, from one end of the raised sidewalk joint to the other, if applicable, leaving a zero point of differential between slabs. 3. CONTRACTOR shall not cause any damage to landscaping, trees, retaining walls, curbs, sprinkler heads, utility covers or other objects adjacent to sidewalks. If CONTRACTOR and/or CONTRACTOR's equipment does cause damage to above, the MEMBER must Packet Pg. 263 G.7.d be notified immediately and damages must be repaired at the CONTRACTOR's expense within 24 hours of the time the damage occurred. 4. CONTRACTOR shall completely and immediately clean up all debris after each hazard is repaired. All costs incurred for disposal of waste material shall be included in unit cost and not paid for separately. 5. CONTRACTOR shall repair each sidewalk trip hazard without damage to adjacent slab(s)or curbs), 6. CONTRACTOR shall cut dry with dust abatement mechanism. No water-cooling is allowed,which creates slurry and contaminates storm drains or causes excessive environmental impact. as 7. CONTRACTOR shall submit an itemized summary of all repaired hazards which includes: a� a. The specific hazard height-both high side and low side measurement- in 8ths of an Q inch m b. The actual length of the repair to the nearest '/2 foot 3 c. The total width of actual repair to the nearest 1/2 foot d. The square feet of the effective panel from joint to nearest joint or score line e. The calculated unit for measurement shall be the square foot of the effected panel f. The physical location (address) of each repair g. Pictures of each repair as requested y a� h. Itemized cost of each repaired trip hazard 8. CONTRACTOR shall submit a detailed invoice setting forth the services performed, in con accordance with the formula for saw-cutting calculations. All invoices must show the cut r depth, size, length, width, square feet, address, the number of locations, and the date repaired for each hazard removal. a. a The billing unit for invoice calculation shall be the number of locations where one(1) location is up to 5 lineal feet. 9. CONTRACTOR shall guarantee specified repair slope (1:8 based upon requirements E outlined by the Americans with Disabilities Act)is achieved. If defined slope is not achieved, CONTRACTOR must repair to specification at no additional charge within 24 Q hours of discovery. 10. CONTRACTOR shall guarantee that the removed trip hazard will have a uniform appearance and texture. The finished surface shall have a co-efficient of Friction of at least 0.6. 11. Method of trip-hazard removal shall entail precise saw-cutting performed with hand-held, electric-powered equipment, using a machined hub and flash-mounted, diamond-tipped blades. Must be capable of cutting at any angle and perform trip-hazard removal in hard- to-reach areas, around obstacles, on narrow walkways, and next to fences and retaining was or buildings. Packet Pg. 264 G.7.d 12. CONTRACTOR shalt make its best effort to notify residents 3 days in advance of any work and schedule the operations so as to cause a minimum of interruption, interference or disturbance to the operation of stores, businesses, office buildings, hotels, churches, etc., and allow access by pedestrians and emergency, delivery and service vehicles at all times. Sidewalk repair equipment and all other items incidental to the work shall not be left or stored on the sidewalk or on private property while not in use. 13. CONTRACTOR shall take precautions during saw-cutting operations not to disfigure, scar, or impair the health of any tree on public or private property. Service Option 3 Sidewalk Assessment and Trip Hazard Removal � a� L Hazard Class Small Medium Large Lineal Foot Square Foot Q 318" to 112" >112"to 1" >1" per Location per Location Price per Hazard $27.00 $54.00 $108.75 5 lin. feet 25 s . ft. � Price per S . Ft. $1.08 $2.16 $4.35 NA NA 3 as See sample services and responsibilities under respective sections in Service Option 1 and Service Option 2. as E as Service Option 4 FIVE-YEAR MAINTENANCE PROGRAM a as Hazard Class Small Medium Large Lineal Foot Square Foot 318"to 1/2" >112"to 1" >1" per Location per Location Price per Hazard $27.00 $54.00 $108.75 51in. feet 25 s . ft. Price per S . Ft $1.08 $2.16 S4.35 NA I NA Sample Sidewalk Survey Services and Responsibilities a. v 1. CONTRACTOR shall perform annual, semi-annual, or quarterly sidewalk inspection as determined by the scope of services to be defined by terms mutually set between the E MEMBER and CONTRACTOR. 2. CONTRACTOR shall specify problems and recommend action to be taken. a 3. CONTRACTOR shall prioritize the areas and problems to be resolved. 4. CONTRACTOR shall identify repairs to be accomplished by saw cutting. 5. CONTRACTOR shall identify shall surfaces, holes in surfaces, and cracks above 1" wide or greater. 6. CONTRACTOR shall recommend areas to be demolished and replaced. 7. CONTRACTOR shall provide written inspection report that shall include, but not be limited to,: Ly__ Packet Pg. 265 G.7.d a. Identification and description of each problem condition b. Physical address and location including GPS location data c. Size of the hazards in height, length, and square foot d. Probable cause of the hazard, if evident e. Pictures of damaged areas f. Priority for repair, high, medium, Iow g. Recommended action to be taken. h. CONTRACTOR shall report to the MEMBER the results of the inspection upon completion. a� Sample Sidewalk Trip Hazard Removal Services and Res onsibdities N L Q 1. CONTRACTOR shall make repairs and recommendations to achieve the lowest overall cost to the MEMBER. Y 2. CONTRACTOR shall remove the existing trip hazards by saw cutting changes in elevation between adjacent panels from above'/a inch up to 2 1/2 inches in Freight as v) specified in the scope of work defined by mutually set terms between the MEMBER and CONTRACTOR. E 3. The MEMBER shall set a fixed budget"not to exceed" per month, per quarter, or per a� yea'- a 4. CONTRACTOR shall provide in-depth report, audit-able for maintenance and risk management L d Sample Remove/Rel2lacement Survey Reporting Services and Responsibilities a 1. CONTRACTOR shall survey and report all areas not recommended for saw cutting. g a 2. CONTRACTOR shall identify remove and replacement locations to maximize the repair v of locations that truly need to be replaced. a� 3. CONTRACTOR shall provide a written report that identifies the location, Iength, width, and square foot measurement of the effected panels to be replaced. c 4. CONTRACTOR shall provide GPS locations, maps and photographs of areas Q recommended for removal and replacement. 5_ CONTRACTOR shall provide monthly an in-depth report, audit-able for maintenance and risk management. r� Packet Pg. 266 G.7.d FOR AUTHORITY: FOR CONTRACTOR: 4< i, �jo G + PRINT PRINT TITLE TITLE SIGN Si UN DATE DATE as L Q R 3 a� in c m E m m L a N N V d cn L d N Q a U r c m E t R .r r a Packet Pg. 267 G.7.e RESOLUTION NO. 2018- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AN EXPENDITURE OF BOND PROCEEDS WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace, ("Redevelopment Agency") was formed for the purpose of revitalizing areas within the City of Grand Terrace pursuant to Health and Safety Code ("HSC") Section 33000, et seq.; and aD WHEREAS, pursuant to Assembly Bill 1x26, enacted on June 28, 2011, and Assembly cn Bill 1484, enacted on June 27, 2012, (collectively the "Dissolution Act");, the CU Redevelopment Agency was dissolved on February 1, 2012; and Y WHEREAS, on January 10, 2012, the Grand Terrace City Council adopted Resolution 2012-01, pursuant to Part 1.85, of the Dissolution Act, by which the City Council elected to serve as the Successor Agency to the Redevelopment Agency upon the dissolution of the Redevelopment Agency under AB 26 ("Successor Agency") commencing on February 1, 2012; and WHEREAS, pursuant to Health and Safety Code section 34191.4(c), after a successor agency has received a finding of completion from the State Department of Finance ("DOF"), a Successor Agency, with the approval of its Oversight Board, may list enforceable obligations to expend excess bond proceeds on its Recognized Obligation Payment Schedule ("ROPS"), so long as such expenditures are consistent with the Y bond covenants; and a WHEREAS, the Successor Agency received a Finding of Completion from the DOF on May 9, 2013; and o WHEREAS, the Successor Agency has excess bond proceeds from the $15,175,000 � Grand Terrace Redevelopment Agency's Community Redevelopment Project Area 2011A Tax Allocation Bonds ("Bond Proceeds") which were issued for the purpose of 0 financing public improvements within the Project Area; and a c 0 WHEREAS, the DOF approved a Bond Proceeds Expenditure Agreement between the 0° Successor Agency and the City of Grand Terrace ("City") enabling the City to expend or allocate the Bond Proceeds for expenditures consistent with the applicable covenants of the 2011 Tax Allocation Bonds ("2011 TAB"); and Q WHEREAS, the expenditure approved in this Resolution is a public improvement within the intent and purpose the 2011 TAB and is consistent with the 2011 TAB covenants. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: Packet Pg. 268 G.7.e SECTION 1. The City Council finds that the above recitations are true and correct and, accordingly, are incorporated herein as findings and a material part of this Resolution. SECTION 2. That the City Manager is herein authorized to expend $29,106 of the Bond Proceeds to inventory and repair sidewalks throughout the City of Grand Terrace. SECTION 3. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any CU one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Y_ fC SECTION 4. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed. in = SECTION 5. This Resolution shall go into full force and effect immediately, but the 0 individual fees shall become effective as provided by the applicable provisions of State Law. CU L SECTION 6. The City Clerk shall certify to the adoption of this Resolution ADOPTED, SIGNED AND APPROVED this _day of 2018. Y_ f3 N DARCY MCNABOE, MAYOR � APPROVED AS TO FORM: a a� 0 L C RICHARD L. ADAMS, CITY ATTORNEY m° r c ATTEST: E I, City Clerk of the City of Grand Terrace, California DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. -_ has been duly signed by the a Mayor and attested by the City Clerk, all at a regular meeting of the Grand Terrace City Council, held on _, 2018, and that the same was adopted, signed and approved by the following vote to wit: AYES: Packet Pg. 269 W W o � m r Z � m . . rt CQ N v y �D Attachment: Bond Proceeds Reso - Sidewalk Inventory and Repair (Sidewalk Repair Services) G.8 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 Council Item TITLE: Approval of Final Parcel Map No. 19384 PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1) Approve Final Parcel Map No. 19384; 2) Approve the Subdivision Improvement Agreement ("Streets and Storm Drain Agreement") and bonds as the improvement security upon receipt of the bond documents from the applicant. 3) Authorize the Mayor to sign the Parcel Map Mylar's; and 4) Direct staff to forward the Mylar's to the San Bernardino County Recorder's office for recordation. 5) Authorize the City Engineer to accept the public improvements upon completion of construction. 2030 VISION STATEMENT: This staff report supports Goal #1 Promote Economic Development as recordation of the final parcel map will allow for construction of two (2) new single-family homes. BACKGROUND: A Tentative Parcel Map application was filed by Habitat For Humanity San Bernardino Area Inc., represented by Dennis Baxter ("Applicant") for Tentative Parcel Map 19384 (TPM 16-02), Tentative Parcel Map No. 19384, (TPM 19384), to subdivide 0.50 acres of land into two (2) single family lots with each lot measuring a minimum of 7,200 square feet. The project site is Zoned R1-7.2, Single Family and designated as Low Density Residential on the General Plan Land Use Map. On August 25, 2016, the Planning Commission conducted a noticed public hearing on the Project and voted 4-0 recommending the City Council's approval of TPM 16-02, TPM 19384. On September 13, 2016, the City Council conducted a noticed public hearing and adopted Resolution No. 2016-32, approving the subdivision. DISCUSSION: The City's adopted Subdivision Ordinance (Title 17) governs the filing and acceptance of parcel maps. The subdivider has submitted the required plans and materials identified in Section 17.28.030 (complete and timely filing with the City Engineer) for the filing and acceptance of final maps. Packet Pg. 271 G.8 Infrastructure plans for the on-site and off-site street improvements, grading and utility plans have been submitted and approved by the City Engineer. As permitted, the subdivider has chosen to secure materials and performance bonds rather than install public infrastructure improvements prior to the recordation of the final map. The bonds will be in the amount of $40,909.11 , which is the estimated cost for the construction of the required improvements. Inspections of the infrastructure will be required, and all work will need to comply with all City and State regulations as well as requirements from Riverside Highland Water Company, San Bernardino County Fire and the City of Colton Sewer Department. It is standard practice for the parcel map monumentation to be set prior to recordation, which will be done once installation of the final cap, sidewalk and road work is complete, the City Engineer will inspect and accept the public improvements. Therefore, part of the recommendation is to authorize the City Engineer to accept the public improvements, upon inspection and completion. The Applicant has complied with or will bond for the completion of all Conditions of Approval required by Resolution No. 2015-08, prior to the recordation of the Map. FISCAL IMPACT: Acceptance of the final map will not adversely impact the general fund. The general fund has realized a positive impact through payment of filing and some processing fees. Additionally, once the map is recorded and property is improved, property tax values will increase, and additional filing fees will be collected for construction of the homes. ATTACHMENTS: • Street and Storm Drain Agreement (PDF) • Streetanddrainagebond (PDF) APPROVALS: Alan French Completed 09/01/2017 8:38 AM City Attorney Completed 01/17/2018 3:25 PM Finance Completed 01/17/2018 3:39 PM City Manager Completed 01/17/2018 5:44 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 272 G.8.a STREETS AND STORM DRAIN AGREEMENT THIS AGREEMENT, made and entered into this day of 19 _, by and between the CITY OF GRAND TERRACE, State of California, hereinafter called "CITY" and hereinafter called, "Owner". WITNESSETH: FIRST: That the Owner for and in consideration of the acceptance by the City Council of the public rights-of-way offered for dedication in Tract No. , hereby agrees at its own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workmanlike manner all work and improvements, in said Tract, according to Plans and Profiles approved and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, Profiles, Standard Drawings and Specifications are on file in the Office of the City Engineer and are hereby made a part of this Agreement. That said work and improvements shall o be done under the supervision of, and to the satisfaction of said City Engineer and shall Cn not be deemed complete until approved and accepted as completed by the City Council. c That the estimated cost of said work and improvements is the sum of Q Dollars ($ }. L SECOND: The City, the City Engineer and all officers and employees of the City, M shall not be answerable or accountable in any manner for any loss or damage that may a. happen to the work or any part thereof, for any of the materials or other things used or = employed in performing the work, or for any injury to any person or persons, either - workmen or anyone employed by him; against all of which injuries or damages to persons CD and property the Owner or his contractor having control over such work must properly guard. Q THIRD: The Owner shall indemnify and save harmless the City, and all officers and a employees of the City,from all suits or actions of every name, kind of description, brought for, or on account of any injuries or damages received or sustained by any person or E persons, by or from the Owner, his contractor or agents or employees of them, in the L performance of the work required hereunder. a FOURTH: It is further agreed that said Owner will at all times from the acceptance c by the City Council of the public rights-of-way offered for dedication in said Tract, up to the E completion by the Owner and acceptance of said work and improvements by said Council, give good and adequate warning to the travelling public of each and every defective or dangerous condition existenton said rights-of-way and will protect the travelling publicfrom M such defective or dangerous conditions. That is understood and agreed that until the completion of all the improvements herein agreed to be performed, and proposed, and co proposed road rights-of-way not accepted as improved shall not be accepted into the City Maintained Street System and said Owner may, with approval of the City Engineer, close 4) all of a portion of any street whenever it is deemed necessary to protect the travelling public during the making of the improvements herein agreed to be made. And the Owner 2 hereby agrees to pay for such inspection of the work and improvements as may be a required by the City. FIFTH: It is further agreed by the parties hereto, that the Owner will furnish two good and sufficient bonds in accordance with Section 11612, Business and Professions Code, State of California. Such bonds may be in one or more of the following forms: (1) a cash deposit, (2) a bond by one or more duly authorized corporate sureties, or (3) an instrument of creditfrom one or more financial institutions subject to regulation by the State or Federal Government, pledging that the funds necessary to meet the performance are on deposit and guaranteed for payment, and agreeing that the funds designated by the instrument shall become trust funds for the purposes as above set forth. Packet Pg. 273 G.8.a Streets and Storm Drain Agreement Page Two Said bonds shall be in the amounts and for the following purposes: (a) an amount equal to the total estimated cost of the improvements, conditioned upon the faithful performance of the Agreement, and (b) an additional amount equal to one-half the total estimated cost of the improvement securing payment to the contractor, his subcontractors, and to persons renting equipment or furnishing labor or materials to them for the improvements. Should the sureties on said bonds, or either of them, become insufficient, said Owner agrees to renew said bonds with good and sufficient sureties, within ten days after receiving notice that said sureties are insufficient. Bonds as herein required shall remain in full force and effect until all work is completed and accepted by the City. SIXTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds attached to this Agreement, that in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this co Agreement, said extension may be granted by the City Council and shall in no way affect the validity of this Agreement or release the surety or sureties on the bonds attached c hereto. It is understood, in the event of such extension of time of completion of the work Q required hereunder, that the City may re-estimate the value of uncompleted work based upon the current estimated unit prices and, if deemed necessary, to adjust bond amounts 75 accordingly. a ATTEST: U_ City Clerk 0 City of Grand Terrace CITY OF GRAND TERRACE a_ BY: BY: Mayor L a Name of Owner L BY: L O v/ BY: L r r r w a Packet Pg. 274 G.8.b BOND FOR IMPROVEMENT OF SUBDIVISION ROAD KNOW ALL MEN BY THESE PRESENTS: THAT W E (OWNERS) as Principal, and (Bonding Company) organized and existing under the laws of the State of and authorized to act as Surety in the State of California, as Surety, are held and firmly bound unto the CITY OF GRAND TERRACE, State of California, in the just and full sum of Dollars ($ ), lawful money of the United States, for the payment of which, well and truly to be made,we CIO bind ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally, firmly and by these presents. . 0 z The condition of the foregoing obligation is such that whereas said Principal { ) has entered into or ( } is about to enter into the annexed Agreement with the City of Grand , Terrace pursuant to the authority of the Subdivision Map Act of the State of California for the improvement of the streets and easements offered for dedication on the Final Map of a Subdivision Tract No. or to be improved in connection with said Subdivision and whereas this Bond is required by said City in connection with the execution of said Agreement. 0 NOW THEREFORE, if the said Principal shall and truly do and perform all of the covenants and obligations of said Agreement on part to be done and U performed at the times and in the manner specified therein, then the above obligation shall : be void and of no effect; otherwise it shall be and remain in full force and effect. 0 And the Surety, for value received, hereby stipulates and agrees that no change, 4' extension of time, alteration or addition to the terms of the Agreement or to the work or improvements to be performed thereunder or to the Plans or Specifications attached to said Agreement shall in any wise affect its obligations on this Bond, and it does hereby a waive notice of any such change, extension of time, alteration or additions to the terms of 0 the Agreement or to the work or improvements or to the Plans or Specifications. y In the event suit is brought upon this Bond by the City and judgment is recovered, w the Surety shall pay all costs incurred by the City in such suit, including a reasonable attorney's fee to be fixed by the Court. WITNESS OUR HANDS this day of 19 Principal Surety Principal Attorney-in-fact NOTE: Acknowledgments of execution by Principals and Surety must be attached. Bond must be attached to Agreement, Plans and Specifications. Packet Pg. 275 This page left intentionally blank. G.9 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: Events to Celebrate the City of Grand Terrace's Fabulous 40Th Anniversary PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Support the Implementation of Programs for the City's Fabulous 40th Anniversary and; Establish a 40th Anniversary Dinner Committee; and Each Council Member Shall Appoint One Citizen or Business Owner to the Committee 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support the City Council's Goal #4 by highlighting the successful community partnerships and working collaboratively with community groups. BACKGROUND: The City of Grand Terrace either participates and or supports a number of community activities throughout the year. City sponsored programs range from the City's Historical and Cultural Committee's Annual Art Show and Country Fair to supporting other celebrations like Community Day, Veterans Day. Staff is proposing the City take a more active role during the City's 40th Anniversary year. DISCUSSION: In 2008 the City of Grand Terrace Celebrated its 30th anniversary and used the theme All Things Grand (Attachment 1). All Things Grand represented a partnership with community organizations to highlight the positive and close-knit relationships within the community. Staff proposes the City apply the same method to celebrate the City's 40th Anniversary. Staff provided a project sheet for ten (10) events to celebrate the City's 40th Anniversary (Attachment 11). The ten (10) events are taken from existing or represent modified versions of past successful events. Because the majority of the events already have an organization leading the activity, staff will partner with the community organization to enhance the event. Staff does recommend the Council develop an Anniversary Committee Dinner committee to work with the Historical and Cultural Committee to determine if the Annual City Birthday potluck is the only event the City wishes to use to formally celebrate the 40th Anniversary. The 30th Anniversary celebration included both a City Birthday potluck and a Gala Dinner. Packet Pg. 276 G.9 The Anniversary Dinner Committee would consist of one member appointed by each Council Member and the Anniversary Dinner Committee shall meet with the Historical and Cultural Committee to determine if their ideas and concepts fit within the Annual City Birthday potluck. Staff will report back to Council on the Anniversary Dinner Committee's findings. FISCAL IMPACT: The fiscal impact is estimated to be approximately $7,000. While the total cost of all programs is estimated to be approximately $43,800 the majority of the additional costs are expected to be offset by donations or appropriations which was already provided by City Council in this year's budget (Attachment III). ATTACHMENTS: • Attachment I - All Things Grand (PDF) • Attachment II - 40th anniversary events (PDF) • Attachment III - Estimated Costs for the Fabulous 40th Anniversary(PDF) APPROVALS: G. Harold Duffey Completed 01/17/2018 5:40 PM Finance Completed 01/17/2018 5:41 PM City Attorney Completed 01/17/2018 5:52 PM City Manager Completed 01/17/2018 5:54 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 277 S!;) 2 t y � c oc v v CD rt N � V p> 00 Attachment: Attachment I -All Things Grand (Fabulous 40Th Anniversary) G.9.a an EtWw Ve=at 'C..dz&ating Out 301fi Qtutiuenaawd "A(antetj,and.Afe"L'orrtnuutiq�Sook Read Walk on J`Miz.Alatudain L �o 'Canuruudhi J ilea and AUvm& J nmj wt Ocdication of Ma quwjut 3Cange4 J amk a 3twtattatioa of the Red.9 ailed Raw&Soaring uaex 313aw.AtotuttaittCD � gvmtd.J maee Dayo "i%nd tg.ta the giniafi Xittc" y "la,--` ndex the Stand"at J ica J anft 0 .Afovieo ut tffe.I craft—"',The See A[ouic" ti tfxrtenicanct('.ca mot at 52oMm J aXll c �v L .ALouico in iffe,1 anfa —"l wffanted" Nigfft at tfw Scut `Denrtanduto.Squipfratul ei4mid.l eanace gaga Dhuun E Q .1 inw 'Cap su&.7rtataffiVion m .Ataf#e Q 17i itcrtce `l�au�-qna to J aird(gat Xaffiuu n Muutt&Naandutaind a C'ocuttnr�.lain—3fiataaicat tout eitttanat aditfitica eontrrtittee (D E Wl J3intfutatj.&Witt—3Elatanicat and eulfwtat Qctiuitica eoeunittee Q 3(ffl Qiuuuotomsp ea.nuruttee Bee tZua tJaxeia-efrah J autine eytant J atnida Aria. 530fi and.rE tanrj.Qtut Stetuant &iut ermiattmw , f"jcua.3exae Marie Cuiam eannie Janaotw Stwe `J3enr Packet Pg. 279 G.9.a 306 tbutiumomi . i f0 i `tUe .onw and JwAo&wUmz4 �� ' .Mmj" .Ma pits gew, a 0 .Maoten o f Cvcerr d4W 3 Jet�el� 0 Ditum Senued 6r,t J3auj. Scaut Swop 40 Speciare Aeaentattimi a Entvttaimnent C'd,ifanrtia State vniuenaitj Sara J3efutcrndi►ta a C'namung ful .Neil Den* 94caming 3%d DioWd Supewioan CacuitV 4 San J3euurndina a .`Bawer,-3&ufea ScPwd q ffw a&& Dancing and C,'a& DeaaeW Packet Pg. 280 t �G r a Specicd t. am Spatwau Supper am 3014 Mudum avj Vem &e&4 and Qa& SdtwA Sp aim a.c — 393wodec a F- 0 Jwici le Spa►usac — Japa.u.1`' y eavc S" Spawc c — Roqua Ja ibig 0 r Spamaw L $2500 J3a6u eland N Aim vets f td e%"aOtt a $1000 scud gicum eae fmua.Ywdtmtd ewtvd Awtpm and y3tmo F JC?S� a wieedwt ; s a.,&g 3 D I Packet Pg. 281 G.9.b r o � RFiHD TER c � C�nra Project: Estimated Costs: $1,200. Staff Time: 25 hours Movies and Music in the Park Project Description - The City of Grand Terrace has an extended history of movies being shown in the Park. During a our most recent history, other community partners have provided this fun-filled family activity when the City was unable to provide the service. To celebrate its Fabulous 40t" Anniversary, the City of Grand Terrace will host a summer movie 2 series. One movie will be shown in each city park (Susan Petta Park, Richard Rollins Park, Veterans Freedom Park and Grand Terrace Fitness Park). The event will be precluded by music in the park to allow residents to come early and enjoy music as the cold night air supplants the air from the warm afternoon. > L It is anticipated that this event will be hosted by the City through its Parks and Recreation y Advisory Committee along with existing community partners that may sponsor one or more movies or entertainment. Milestones: o 1. Establish date of the events - April 10, 2018 r c a� E 2. Working committee to further define event - April 15, 2018 3. Promotion of event - May 1, 2018 a r a� 4. Event — June —August 2018 (date to be determined) E r Expected Outcome: a Grand Terrace has beautiful parks and the goal of Movies and Music in the Park is to reconnect the community with the wonderful community assets. Packet Pg. 282 G.9.b r o � R(HD TER c lwuve� ARMHOW Project: Blue Mt. Hike Estimated Costs: $700 Staff Time: 25 hours Proiect Description - N L d The Friends of the Blue Mountain will host their Annual Blue Mountain Hike. The City, San Bernardino County Fire and Sheriff's Department provide services for the event. The event a usually yields about 1,000 hikers from 8 a.m. until 2:30 p.m. in the afternoon. The Blue Mountain Nature trail is currently under consideration for a state grant, so staff will work extra hard to promote this event to show the state that there is a great demand for an additional nature trail ; in our community. Last year staff used the Senior bus to shuttle residents, from City Hall and the Azure Hills Church parking lot, up to Palm and Honey Hill (start of hike). This year staff will also try to incorporate food trucks near the trail, so hikers can enjoy breakfast after the event. ; a� Milestones: N L d 1. Date of the event is March 3, 2018 2. City is currently working to establish additional activities onsite CD Expected Outcome: : E Staff is expecting over 1,000 visitors to attend this annual event. a r c a� E U a Packet Pg. 283 G.9.b r o p RFna 1'ERR c V O Project: Historical and Cultural Activities Committee Estimated Costs: $700 Art Show Staff Time: 25 hours Proiect Description - N L d The City of Grand Terrace a Staff has been working with the Historical and Cultural Activities Committee to try and find ways to increase attendance at this wonderful event. Staff examined moving the event to the SeniorCD Center and trying to expand the artist network. However, the event has historically showcased ; only local artist and the Historic and Cultural Committee would like to maintain that format. A member of the committee did suggest that the City could elevate the event by trying to offer art lectures in the Council Chambers and even an art class. In addition, the City will also seek out ways to add live instrumental background music to enhance the art display experience. Milestones: N L d 1. Establish date of the events - May 6, 2018 2. Examine the possibility of booking a professor for art classes - February 28, 2018 3. Seek live music performers - March 1, 2018 c a� E 4. Seek Professors for Art Lectures - March 20, 2018 �a Expected Outcome: a r c a� The expected outcome is to continue to showcase the City's local artists and inspire and E support new artists within the community to participate in future art shows. c a Packet Pg. 284 G.9.b r o p RFna 1'ERR c V O Project: International Food Sampling in Grand Estimated Costs: $1,000. Terrace Staff Time: Proiect Description - N L d The City of Grand Terrace has an exciting array of food choices on Barton Road. The local 2 Mexican, Italian, Thai, Middle Eastern, Mongolian and Japanese Noodle shop are all located a within a 3-block radius. In borrowing from our past, "Taste of Grand Terrace", this event will feature local restaurants and offer residents and opportunity to visit and sample menu's. CD The City will also try to work with local classic car groups to host a car show and other entertainment during the International Food Sampling program. The City will also use the Senior Bus to shuttle residents from one of three locations where residents can sample food or enjoy a complete meal. City staff is currently working with local restaurants and the Chamber of Commerce to support , this event. L d > Milestones: c 1. Establish date of the event - February 8, 2018 2. Working committee to further define event - February 15, 2018 c a� E 3. Promotion of Event - March 1, 2018 4. Event—April - May (date to be determined) a r Expected Outcome: E U 2 The overall goal of the event is to celebrate the local cuisine and bring awareness to local a business while celebrating the City's commercial corridor. Packet Pg. 285 G.9.b r o p RFna 1'ERR c V O Project: Community Day Estimated Costs: $3,000. Staff Time: 100 Proiect Description - N L Grand Terrace Community Day has been an annual City event for a number of years. Once > completely supported by the City of Grand Terrace, it has been run most recently by the Foundation of Grand Terrace with staff support and Community Benefit Fund grants from the City. The day included a long list of activities for adults and children, such as: • Sack races and the ever-popular watermelon-eating contest. c • Residents of the City were also welcomed with live music and performances ranging from ballet to break dancing and karate to tap-dancing • In its heyday over 2,500 residents attended the event. There were plenty of food options, and over fifty booths from businesses, organizations, clubs and groups from around the community. Grand Terrace Community Day started out as a City-hosted event with the goal of bringing L together the City's tight-knit community. Staff proposes the City continue to partner with the Foundation and other community organizations to re-energize this event. This is a great community event and its success is o contingent upon the previous partners, such as The REC Center, The Boys and Girls Club, the Grand Terrace High School football team, The Amputee Connection, the Grand Terrace Cub Scouts and Dance Dimensions being an active part in the planning of Community Day. Staff also recommends that the City open Terrace Hills Middle School for water play during the event. Staff will work with the Parks Committee to bring a program back to the Council a Milestones: E 1. Establish date of the event - February 8, 2018 U 2. Have discussion of event at March Parks Committee meeting a 3. Parks Committee and Foundation Community Day Working Committee Established March 15 - June 4. Return to Council for Funding and Support - April 2018 Expected Outcome: The overall goal of the event is to celebrate the local cuisine and bring awareness to local business while celebrating the City's commercial corridor. Packet Pg. 286 G.9.b r o p RFna 1'ERR c ANNOMY O 1 1 1 Project: Veterans Day and Fireworks Show Estimated Costs: $25,000. Staff Time: 50 Proiect Description - N L d Veterans Freedom Park is the home of the City of Grand Terrace's Veterans Wall of Freedom. 2 The Veterans Wall of Freedom consist of concrete, steel and marble letters that are 6ft tall and a 8 ft. in width that spell out FREEDOM. Each letter has multiple marble squares that can be dedicated to men and women whom have served our country. As a sponsor of the Freedom Wall, the City of Grand Terrace was allocated 30 spaces. The City hopes to use 10 additional ; spaces from another sponsor, County Supervisor James Ramos. The 40 spaces will be the centerpiece of the City's Veterans Day Celebration for 2018. The City will embark on a national campaign to find local, state and national service men and women to place on the Veterans Wall of Freedom. The City will work closely with the Veterans Wall of Freedom committee to ensure inductees meet the criteria originally established by the , Veterans Freedom Wall committee. N L d The 40 inductees will be honored along with many other Veterans at the City of Grand Terrace's Veterans Day Celebration in honor of the City's Fabulous 40t"Anniversary. The City will host an afternoon picnic with games and food trucks. The event will be completed with fireworks display to be viewed from Veterans Freedom Park. This will be a significant event that may propel Grand Terrace to the national stage as it displays its patriotic icon in the Veterans Wall of Freedom. a� E Milestones: �a 1. Work with the Veterans Wall of Freedom Committee to ensure inductees selected by a r the City meet the original criteria. E 2. Work with community partners to ensure the City has a successful event. a 3. Seek donations and major donors to support fireworks show 4. Partner with community groups to host Veterans Day Event. Expected Outcome: The overall goal of the event is to celebrate those who serve our nation and to bring national attention to the City of Grand Terrace Veterans Wall of Freedom. Packet Pg. 287 G.9.b r o p RFna 1'ERR c V O Project: Country Fair Estimated Costs: $1,000. Staff Time: 40 hours Proiect Description - N L d The City of Grand Terrace's Historical and Cultural Activities Committee will have its 37t" annual Country Fair this year. The event allows craftsmen and women to display and sell their work. a The event is currently held in the City's Parking lot. The City's Community Room is also used to host a baking and chili cookoff contest. After the contest is over, the baking goods and chili canCD be purchased. Proceeds from sales support future programs. ; 0 City staff would like to augment the program this year by trying to add a certified farmer's market to sell fresh produce at the event. In addition, staff is seeking entertainment consistent with a country fair. The addition of the farmer's market and music should enhance the Historical and Cultural Activities Committee's long standing and successful program increasing the attendance of the event. , Milestones: c 1. Seek and interview musicians for event ° 0 2. Determine cost feasibility to book Farmers Market for event c a� E Expected Outcome: An increase in attendance of the event to further promote the quality of an event like this for a a r small but wonderful community like Grand Terrace. E U a Packet Pg. 288 G.9.b r o p RFna 1'ERR c V O Project: Tree Lighting Ceremony Estimated Costs: $8,000. Staff Time: 75 hours Proiect Description - N L d The City of Grand Terrace's Holiday Tree Lighting Program is becoming one of the most popular 2 annual events in the City of Grand Terrace. It is estimated that over 2,000 people attended the a event in 2017. The event shows a real partnership between the City and the various service clubs, schools and businesses within the community. CD The event is spearheaded by a dedicated volunteer group that start planning the event in 2 February. The Committee enlist the help of every major service group in the community. The various service groups have booths and provide fun-filled activities, as well as free snacks and drinks. The volunteer group would like to elevate the event this year with a larger live tree and an expanded ice skating rink. Community groups would also like to examine putting on a holiday parade in conjunction with or near the tree lighting ceremony date. , Staff will also be working with the new Parks and Recreation Advisory Committee in conjunction with the holiday tree lighting volunteer group to get more people involved with the event to successfully grow attendance, while still maintaining its community purpose. ° 0 Milestones: 1. Establish date of the event - February 8, 2018 aE 2. Meet with Parks and Recreations Advisory Committee — March 2018 a r 3. Appear before City Council with outline of the 2018 holiday tree lighting program - April 2018 E U 4. Continue to plan and finalize programs for the 2018 holiday tree lighting ceremony - Q June - November Expected Outcome: The overall goal of the event is to celebrate the holiday season in a fun and safe environment. The goal is to reconnect with your neighbors and enjoy the holiday spirit. Packet Pg. 289 G.9.b O�� T4 . 0 (�p ROM TER c O L 2 r_ Project: City Anniversary Party Estimated Costs: $3,000. Staff Time: 50 0 Project Description - N 0 The City's annual birthday pot-luck is hosted by the Historical and Cultural Activities Committee. For the Fabulous 40t"Anniversary, staff proposes that the City Council establish an Anniversary Dinner Committee, because the event may be too large and require more resources than the y standard City Birthday pot-luck. Staff recommends that the committee include various businesses and community partners. The event committee should work closely with the Historical and Cultural Activities Committee to share concepts and ideas to see if those L concepts and ideas are consistent with the program that the Historical and Cultural Activities L Committee envisions. > If it is determined by the Anniversary Dinner Committee that the birthday pot-luck will meet the community's needs, then the Anniversary Dinner Committee will help the Historical and Cultural o Activities Committee with the event. If it is determined that the ideas and concepts for the Fabulous 40t" Anniversary Party don't fit within the Historical and Cultural Activities Committee's program, then the Anniversary Dinner Committee shall propose an event to the City Council. Staff recommends that each Council Member choose a member of the community for the 401" a Anniversary Dinner Committee and that the Anniversary Dinner Committee members meet with the Historical and Cultural Activities Committee within 30 days to share ideas and concepts for E the event. r r It is not uncommon for the City to have a birthday party and a gala event to celebrate certain a anniversary milestones. The 30t" anniversary included a gala and City birthday party. Milestones: 1. Council to appoint 40t" Anniversary Dinner Committee - January 23 - 26 2. 40t" Anniversary Dinner Committee to meet with Historical and Cultural Activities Committee to share ideas for event - February 5 - March 5 3. Staff shall provide staff report to Council on results of Historical and Cultural Activities Committee and 40t" Anniversary Dinner Committee recommendation. Packet Pg. 290 G.9.b (Milestones Continued): 4. Establish an Events Committee for Events on Veteran's Day Expected Outcome: The overall goal of the event is to celebrate those who serve our nation and to bring national attention to the City of Grand Terrace Wall of Freedom. 4GH C C � �rLrzrc�1a o O 3 Project: Grand Place to Live (Broadcast) Estimated Costs: $200 Staff Time: 20 hours Project Description - a� The City of Grand Terrace has a radio station - AM1640. The station is designated or tourism L and emergency broadcasting. Staff proposes the City develop a program to allow residents to L answer several questions about Grant Terrace. Residents will be able to share when and why ; they moved to Grand Terrace. They will be able to share their favorite moment in Grand Terrace and why they still call Grand Terrace home. r 0 v Staff will reach out to community members via the newspaper and social media, inviting them to come to city hall to record their moments about Grand Terrace. Staff envisions recording about 50 stories about 2 minutes in length. E CU Milestones: a r 1. Establish day to record - February 1, 2018 2. Media campaign - February 5 - 28 r r Q 3. Record sessions - March 1 - 20 4. Broadcast stories - March 25 - December 31, Expected Outcome: The overall goal of the event is to increase awareness of AM 1640 and share stories about life in Grand Terrace. Packet Pg. 291 G.9.c t 0 v Estimated Costs for the Fabulous 40th Anniversary Fabulous 40th >, L R Existing Budget Anniversary Donations Movies and Music in the Park $ 1,200.00 $ - a Blue Mt. Hike $ 700.00 CO International Food Sampling $ 1,000.00 $ - 3 0 Country Fair $ 1,000.00 $ - Veteran's Day $ 2,000.00 $ 3,000.00 20,000.00 Tree Lighting Ceremony $ 8,000.00 0 City Anniversary Party $ 3,000.00 Community Day $ 3,000.00 E Art Show $ 700.00 W Grand Place to Live $ 200.00 $ $ E Total 14,400.00 $ 9,400.00 20,000.00 a $ Grand Total 43,800.00 a Existing funding can be budgeted or Community Benefit Grant recipient. Packet Pg. 292 This page left intentionally blank. G.10 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: San Bernardino Council of Government (SBCOG) Funding Request and Different Distribution Methods for Member Agencies PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Discuss and Provide Feedback for Agency representative to Share with SBCOG Membership on the Funding of an Additional SBCOG Staff Position 2030 VISION STATEMENT: This staff report supports 2030 Vision Goal #4: Develop and Implement Successful Partnerships by Working with Local, Regional and State Agencies to Secure Funding for Programs and Projects. BACKGROUND: The San Bernardino Council of Governments (SBCOG) is the sister agency to the San Bernardino County Transportation Authority (SBCTA). While the SBCTA is funded from Transportation revenues, SBCOG was historically funded from its partnership with the Property Assessed Clean Energy Program (PACE). However, SBCOG recently ended its affiliation with PACE, leaving it with funding for only a half time position. SBCOG staff is currently working on: • Grants Management • Consolidation of messaging for the Ontario International Airport and its importance to the entire region. • The City County Conference • Public Safety Communications network and compatibility DISCUSSION: The Board considered additional funds in the amount of $194,163 to support the SBCOG staff functions. The Board provided a table exploring different methods of allocating the additional $194,163 among the cities (Attachment 1). The allocation distribution also includes distribution to each Board of Supervisor District. It appears that the most favorable and equitable solution for the City of Grand Terrace is distribution by population (row 4) or row 6 which uses population and tax revenue. Packet Pg. 293 G.10 FISCAL IMPACT: The fiscal impact could vary, depending on the distribution method used to provide the Agency with its requested funding allocation. ATTACHMENTS: • Attachment I - COG Cost Allocation Scenarios 1-11-18 (PDF) APPROVALS: G. Harold Duffey Completed 01/17/2018 5:39 PM Finance Completed 01/17/2018 5:47 PM City Attorney Completed 01/17/2018 5:49 PM City Manager Completed 01/17/2018 5:51 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 294 G.10.a cog sb to Council of Governments County Transportation Authority DATE: January 11, 2018 TO: SBCOG Board of Directors and City/County Managers Technical Advisory Committee FROM: Duane A. Baker, Deputy Executive Director N m SUBJECT: Scenarios for Allocating Additional COG Costs The Board has been considering additional funds to support the Council of Governments (COG)function. An additional $194,163 is needed to support one full time equivalent (FTE) dedicated to the COG. U- Attached is a table exploring different methods of allocating the additional $194,163 among the cities a and county. The table includes data presented at the Board meeting of January 4, 2018 and additional 0 CIO columns based on direction from the Board. Below is a description of each column from left to right. Cn 00 1. "FY 2019 Mandatory Assessment and Other Monetary Obligations(current)" -The current obligations for Fiscal Year 2018/2019 already approved by the Board without the additional $194,163. c 2. "Add'I. $194,163 Allocated Evenly" -This column shows the $194,163 divided equally by 29. The 29 includes the 24 cities and the 5 county supervisorial districts. U Cn 3. "AddT $194,163 Allocated by Assessed Valuation and Population" -This column shows the c 0 $194,163 allocated by the average of the agency's percentage of the total assessed valuation and total population for the county as a whole. o 4. "AddT $194,163 Allocated by Population"—This column shows the$194,163 by the agency's a r percentage of the total population for the county as a whole. v 5. "Add'I $194,163 Allocated by Hybrid - 1/2 Even and 1/2 AV and Population"-This column shows 0 the$194,163 allocated by taking half of the$194,163 and dividing it equally by 29 and by taking the other half and allocating by the average of the agency's percentage of the total assessed - valuation and total population for the county as a whole. (Note:the County's Assessed Valuation is divided equally among the 5 Districts for purposes of this calculation.) 6. "AddT $194,163 Allocated by Population and Tax Revenues" -This column shows the$194,163 allocated by the average of the agency's percentage of the total property tax revenue and total a r population for the county as a whole. (Note:the County's property tax revenue is divided equally among the 5 Districts for purposes of this calculation.) 7. "Add'I $194,163 Allocated by Hybrid - 1/2 Even and 1/2 Tax Rev and Pop" -This column shows r the$194,163 allocated by taking half of the$194,163 and dividing it equally by 29 and by taking a the other half and allocating by the average of the agency's percentage of the total property tax revenue and total population for the county as a whole. (Note:the County's property tax revenue is divided equally among the 5 Districts for purposes of this calculation.) 1170 W. V Street; 2"J Floor goSBOT.A.com O 909.884.8276 San Bernardino. CA 92410-1715 F 909.885.4407 Packet Pg. 295 G.10.a 1 2 3 4 5 6 FY 2019 Mandatory Assessment and Add'I.$194,163 Add'I$194,163 Add'I.$194,163 Add'I$194,11 Other Monetary Allocated by Add'I.$194,163 Allocated by Hybrid Allocated by Allocated by Hy Obligations Add'I.$194,163 Assessed Valuation Allocated by 1/2 Even and 1/2 Population and Tax 1/2 Even and City (current) Allocated Evenly and Population Population AV and Population Revenues Tax Rev and P c Adelanto $ 6,789.13 $ 6,695.28 $ 2,449.44 $ 3,080.44 $ 4,572.36 $ 2,025.53 $ 4,36, Li Apple Valley $ 8,893.82 $ 6,695.28 $ 5,999.02 $ 6,714.10 $ 6,347.15 $ 5,501.70 $ 6,09. (9 Barstow $ 6,340.34 $ 6,695.28 $ 1,692.55 $ 2,179.40 $ 4,193.91 $ 2,575.95 $ 4,63 U Big Bear Lake $ 6,407.35 $ 6,695.28 $ 1,805.56 $ 453.62 $ 4,250.42 $ 1,715.27 $ 4,20 y Chino $ 11,053.79 $ 6,695.28 $ 9,641.83 $ 7,911.74 $ 8,168.56 $ 8,784.95 $ 7,74, 00 Chino Hills $ 10,703.72 $ 6,695.28 $ 9,051.44 $ 7,251.13 $ 7,873.36 $ 7,465.23 $ 7,08, Colton $ 7,685.91 $ 6,695.28 $ 3,961.87 $ 4,842.62 $ 5,328.57 $ 6,913.93 $ 6,80, Fontana $ 15,927.82 $ 6,695.28 $ 17,861.95 $ 19,125.13 $ 12,278.61 $ 15,915.28 $ 11,30 N Grand Terrace $ 5,936.96 $ 6,695.28 $ 1,012.24 $ 1,117.65 $ 3,853.76 $ 810.01 $ 3,75 •2 Hesperia $ 9,422.00 $ 6,695.28 $ 6,889.80 $ 8,460.64 $ 6,792.54 $ 6,592.15 $ 6,64 Highland $ 7,739.55 $ 6,695.28 $ 4,052.33 $ 4,887.38 $ 5,373.80 $ 3,314.29 $ 5,00 to Loma Linda $ 6,576.62 $ 6,695.28 $ 2,091.03 $ 2,204.57 $ 4,393.15 $ 2,108.37 $ 4,40 r Montclair $ 7,265.72 $ 6,695.28 $ 3,253.22 $ 3,516.27 $ 4,974.25 $ 4,676.37 $ 5,68 0 Needles $ 5,557.64 $ 6,695.28 $ 372.51 $ 453.35 $ 3,533.89 $ 424.93 $ 3,56, o Ontario $ 16,423.65 $ 6,695.28 $ 18,698.17 $ 15,664.49 $ 12,696.72 $ 20,506.03 $ 13,60, Q Rancho Cucamonga $ 16,993.79 $ 6,695.28 $ 19,659.72 $ 15,937.81 $ 13,177.50 $ 14,231.73 $ 10,46 N Redlands $ 9,789.33 $ 6,695.28 $ 7,509.32 $ 6,278.18 $ 7,102.30 $ 7,386.86 $ 7,04 V Rialto $ 10,371.29 $ 6,695.28 $ 8,490.79 $ 9,574.70 $ 7,593.03 $ 9,587.50 $ 8,14 (!) San Bernardino $ 14,835.93 $ 6,695.28 $ 16,020.46 $ 19,501.36 $ 11,357.87 $ 18,546.37 $ 12,6Z O Twentynine Palms $ 6,292.91 $ 6,695.28 $ 1,612.56 $ 2,419.47 $ 4,153.92 $ 1,589.40 $ 4,14. Upland $ 9,850.14 $ 6,695.28 $ 7,611.86 $ 6,901.86 $ 7,153.57 $ 6,914.98 $ 6,80, Victorville $ 10,952.57 $ 6,695.28 $ 9,471.12 $ 11,105.98 $ 8,083.20 $ 10,554.38 $ 8,62. Yucaipa $ 7,979.00 $ 6,695.28 $ 4,456.17 $ 4,882.62 $ 5,575.72 $ 3,427.17 $ 5,06 Yucca Valley $ 6,352.26 $ 6,695.28 $ 1,712.65 $ 1,934.12 $ 4,203.96 $ 1,499.04 $ 4,09 County $ 22,404.77 $ 28,785.39 $ 27,764.36 Q Dist. 1 $ 6,695.28 $ 6,226.18 $ 6,219.12 $ 6,45 c Dist.2 $ 6,695.28 $ 6,226.18 $ 6,219.12 $ 6,45 E Dist. 3 $ 6,695.28 $ 6,226.18 $ 6,219.12 $ 6,45 L) Dist.4 $ 6,695.28 $ 6,226.18 $ 6,219.12 $ 6,45 r Dist. 5 $ 6,695.28 $ 6,226.18 $ 6,219.12 $ 6,45 Q TOTAL $ 248,546.00 $ 194,163.00 $ 194,163.00 $ 194,163.00 $ 194,163.00 $ 194,163.00 $ 194,163.uu Packet Pg. 296 G.11 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 23, 2018 ;ouncil Item TITLE: Award of Contracts for On-Call Construction Management Services for City Projects PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: Award Professional Services Agreement for On-Call Public Works Construction Management Services to Albert A. Webb Associates, Interwest Consulting Group and TKE Engineering, Inc. 2030 VISION STATEMENT: This staff report supports Goal 1 : Ensure Our Fiscal Viability and Goal 2: Maintain Public Safety. BACKGROUND: A Request for Proposals (RFP) for Public Works Construction Management Services was issued on May 4, 2017 in conjunction with an RFP for On-Call Inspection services. The on-call inspection services contracts were awarded June 13, 2017. With larger scale capital improvement projects in progress and on the horizon, staff is now bringing forward the construction management contracts to Council for award. Similar to on-call inspection services contracts approved by City Council, staff would like to have a rotation of three (3) companies to choose from for construction management services thereby eliminating the need to solicit companies for this service on a project by project basis. Some of the projects coming up needing support will be: • Commerce Way Extension • Barton Road Bridge Replacement • Mt. Vernon Safety Improvements • Year 2 of the CIP for Slurry and Grind and overlay of roads In the recent past, the City has had support on Year 1 CIP and Rollins Playground resurfacing. These were part of the project costs and made up about 5-7 percent of the construction costs. DISCUSSION: The Request for Proposals (RFP) for Public Works Construction Management Services was posted to the City website, and sent directly to a consultant list. By the time of the RFP deadline on May 11, 2017; eight (8) proposals for Construction Management were Packet Pg. 297 G.11 submitted. The proposers had to follow all instructions of the RFP, including acknowledgement of addenda, and thoroughly address the scope of work. A review committee identified the most experienced firms that met the criteria in the RFP. The review committee consisted of the Public Works Director, the Planning and Development Services Director and the Public Works Management Analyst. Of the eight (8) proposals received, the top three (3) companies and their average rating scores are as follows: Proposer 1 Albert A. Webb Associates - Riverside, CA 84% Proposer 2 HR Green - Corona, CA 78% Proposer 3 Interwest Consulting Group - Palm Springs, CA 88% The criteria used to rate the firms include: understanding of the scope of work (20 points), professional skill and credentials (15 points), related experience (20 points), quality of proposal (10 points), quality of references (15 points), and scope of work solution (20); all of which combined for a total of 100 points possible. It has been standard practice for the City to have no more than three (3) companies in rotation for on-call services. The City has had experience with these consultants in the past. The scope of work for on-call construction management includes: administration of the construction project, processing of material submittals and Requests for Information (RFIs) from the contractor, troubleshooting construction issues, overseeing progress meetings and verifying final quantities and change orders with the construction inspector for invoice payments and project closeout. Staff recommends that the City Council award an on-call construction management services contract to three (3) firms: Albert A. Webb Associates, Interwest Consulting Group, and HR Green in an amount not to exceed $40,000 annually. The firms will serve in rotation on a non-exclusive and on-call basis based on availability and at the discretion of the City Engineer. FISCAL IMPACT: The funding for this service will be assigned on a project-by-project basis, and will come primarily from developer deposits, as well as capital project cost sources such as Measure I, Gas Tax, or Development Impact Fees (DIF). ATTACHMENTS: • Professional Services Agreement - Albert A Webb (Construction Management) (DOCX) • Albert A Webb Associates (PDF) • Exhibit B Albert A Webb Associates Fee Schedule (PDF) • Professional Services Agreement - HR Green (Construction Management) (DOCX) Packet Pg. 298 G.11 • HR Green (PDF) • Exhibit B HR Green Fee Schedule (PDF) • Professional Services Agreement - Interwest (Construction Management) (DOCX) • Interwest (PDF) • Exhibit B Interwest Fee Schedule (PDF) APPROVALS: Alan French Completed 01/16/2018 4:00 PM City Attorney Completed 01/17/2018 9:04 AM Finance Completed 01/17/2018 9:39 AM City Manager Completed 01/17/2018 5:46 PM City Council Pending 01/23/2018 6:00 PM Packet Pg. 299 G.11.a PROFESSIONAL SERVICES AGREEMENT L 0 THIS AGREEMENT ("Agreement") is made as of this 23rd day of January, 2018 by and between the CITY OF GRAND TERRACE ("City") and Albert A. Webb Associates ("Consultant"). U) w c a� 1. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this E Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services"). 0 r 2. TERM OF AGREEMENT. This Agreement shall be effective on the date above and L the Agreement shall remain in effect for three years, with the option to extend the contract twice by one (1) year each,unless otherwise terminated pursuant to the o U provisions herein. — CU U 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant O warrants that r c a� (1) It has thoroughly investigated and considered the work to be performed, based on all available information. �a (2) It carefully considered how the work should be performed, and c .2 (3) I fully understands the difficulties and restrictions attending the r performance of the work under this Agreement. o U_ (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. a r L 4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consulant a pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees for services shall not exceed the authorized amount of$40,000 (Forty Thousand E Dollars) annually as set forth in Attachment "B," unless the CITY has given specific a, advance approval in writing,and the Cost Proposal included in Attachment "A". Q a� 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a)Consultant furnishes proof of insurance as required under cn Paragraph "8" of this Agreement. All services required by Consultant under this Agreement shall be completed on or before January 23,2021 unless extended 2 by amendment. 0 L 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Reed Chilton, a P.E., as the Consultant Representative, and said Representative shall a Page 1 of 11 Packet Pg. 300 G.11.a be responsible for job performance, negotiations, contractual matters, and coordination ,o with the City. Consultant's professional services shall be actually performed by,or shall be immediately supervised by, the Consultant Representative. L v! 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless E from any and all losses, claims, liens, demands and causes of action of every kind a, and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the o City, death or damages to property (including property of the City) and without 3 limitation by enumeration, all other claims or demands of every character occurring N or arising directly out of the negligent acts,recklessness or willful misconduct of 0 Consultant in the performance of its services under this Agreement. This provision is not intended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge in any way the Consultant's habilky but is O intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance hereunder. E a) 8. INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No.CG 0001 II 0 r 85 or 88 executed by Consultant's insurer and in a form approved by,the City's City L Attorney and City's Legal Counsel. 0 U 9. LICENSES, PERMITS,AND FEES. Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement. Q r L 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and a shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under E contract with City. Consultant is not an agent or employee of City, and is not entitled L to participate in any pension plan, insurance, bonus or similar benefits City provides for Q its employees. Consultant shall be responsible to pay and hold City harmless from any a and all payroll and other taxes and interest thereon and penalties,therefore, which may become due as a result of services performed hereunder. cn 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as o set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null o and void;except that Consultant may assign payments due under this Agreement a w to a financial institution. E a Page 2 of 11 Packet Pg. 301 G.11.a 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this o 4- Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Consultant shall re-perform any of said services,which are not in conformity with standards as determined by the City. a� 13. CONFIDENTIALITY.Consultant covenants that all data, documents, discussion, or a� a� other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure 0 is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 0 U 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records CU with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit O 0 the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of E key personnel and telephone numbers for emergency contact after normal business a, hours. c �a 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all 0 r analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant inthe y performance of this Agreement shall be and remain the property of City without 0 restriction or limitation upon its use or dissemination by City. Such Material shall not L) be the subject of a copyright application by Consultant. Any re-use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use. Such work product a shall be transmitted to City within ten (10)days after a written request therefore. Consultant may retain copies of such products. a 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be E in writing and may be given by personal delivery or by mail. Notice sent by mail shall L be addressed as follows: Q aD City: G. Harold Duffey, City U Manager City of Grand Terrace cn 22795 Barton Road Grand n Terrace, Ca 92313 0 Consultant: Reed Chilton o Albert A. Webb Associates a 3788 McCray Street RNoside,CA 92506 B a Page 3 of 11 Packet Pg. 302 G.11.a L 0 If the name of the principal representative designated to receive the notices, demands or N communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes w 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all o services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, c Sections 1770, et seq. CU 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform r_ work similar to the Services provided hereunder. o r c 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal ,social E security, state workers' compensation, unemployment insurance, professional insurance, a, medical/dental,retirement PERS or fringe benefits offered by the City of Grand Terrace. c 0 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, 3 agent, or subcontractor of Consultant providing services under this Agreement claims y or is determined by a court of competent jurisdiction or the California Public o Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an v employee of the City,Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consukant or its employees, agents, or subcontractors, as well as for the a r payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. a Notwithstanding any other agency,state or federal policy,rule, regulation, law or E ordinance to the contrary, Consultant and any of its employees, agents, and (D subcontractors providing service under this Agreement shall not qualify for or become Q entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any v, incident of employment by City, including but not limited to eligibility to enroll in U PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. Cn c 0 22. TRAVEL EXPENSES.Any reimbursement expenses must be pre-authorized and shall N be based upon the approved rates of the San Bernardino County Auditor- Controller. o L a- 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and E Consukant shall comply with all applicable federal,state and county laws and regulations governing conflict of interest. a Page 4 of 11 Packet Pg. 303 G.11.a L 0 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is w therefore required to file an Economic Interest Statement (Form 700) with the City Clerk,for each employee providing advise under this Agreement, prior to the commencement of work. c 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not o conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, ban, intended to influence legislation, c administrative rulemaking or the election of candidates for public office during time v compensated under the representation that such activity is being performed as a part of v this Agreement. c 0 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment E because of race,color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, o creed,religion, sex, marital status, national origin, ancestry, age, physical or mental 3 handicap, medical condition, or sexual orientation. y c 0 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received v from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. a r L 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise a affected, except by a written amendment signed by all parties. a� E 29. WAIVER. Fat any time one party shall waive any term,provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter Q be deemed to have consented to any future failure of full performance hereunder. L) 30. COVENANTS AND CONDITIONS. Each term and each provision of it this Agreement to be performed by Consultant shall be construed to be cn both a covenant and a condition. 0 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sale discretion,with thirty (30)days written notice. o a w 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant E up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required a Page 5 of 11 Packet Pg. 304 G.11.a by law. Consultant shall be entitled to payment for work satisfactorily completed to 0 date,based on proration of the monthly fees set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. L 33. GOVERNING LAW.This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall he exclusively inthe County of San Bernardino. In the event of litigation in U.S.District Court,exclusive venue shall he in the Central District of California. c 0 34. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, N to the prevailing party. In awarding attorney's fees, the court shall not be bound by any c court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a CU favorable and final judgment or order from a court of law described in paragraph "33." c This paragraph shall not apply and litigation fees shall not be awarded based on an order o or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. E aD a� 35. SEVERABILITY.If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without o being impaired or invalidated in any way. 3 L y 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall o be suspended while and so long as performance hereto is prevented or impeded by v strikes, disturbances, riots,fire, severe weather, government action,war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. a r L 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B" and Q "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement E acknowledges that no representation by any party,which is not embodied herein,nor any L other agreement; statement or promise not contained in this Agreement shall be valid and Q binding.Any modification of the Agreement shall be effective only if it is in writing and signed by all parties. W Cn c 0 m 0 L a- E V Q Page 6 of 11 Packet Pg. 305 G.11.a L O V "CITY" N Dated: a� E a� a� c� c By: c 0 G. Harold Duffey 3 City Manager c O U �a U O c a� Dated: "CONSULTANT" c� c c O r L r N C By: U Wallace Franz,P.E. -0 Vice President d Albert A. Webb Associates a m a APPROVED AS TO FORM a� E m m L a N N V d Richard L. Adams I1 City Attorney o N d O L a. E V a Page 7 of 11 Packet Pg. 306 v � x o y rt CQ , 0 V � Attachment: Professional Services Agreement-Albert A Webb (Construction Management) (On-Call Construction Management Services for G.11.a EXHIBIT "B" o a� SCHEDULE OF COMPENSATION L v! AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit"A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollars) annually. II. BILLING. At the end of each calendar month in which services are performed or o expenses are incurred under this Agreement, Consultant shall submit an invoice to the 3 City at the following address: N c 0 City of Grand Terrace 22795 Barton Road Grand CU Terrace, Ca 92313 0 The invoice submitted pursuant to this paragraph shall show the: c a� E 1) Purchase order number; M 2) Project name/description; 3) Name and hours worked by each person who performed services during the c billing period; 0 r 4) The title/classification under which they were billed; 5) The hourly rate of pay; y 6) Actual out-of-pocket expenses incurred in the performance of services; and, 0 7) Other such information as the City may reasonably require. L) a� Ill. METHOD OFPAYMENT.PaymenttoConsultantforthe compensation specified in Section 1, above,shall be made after the Executive Director or designee a determines that the billing submittedpursuant toSectionII, above, accurately reflects work satisfactori lyperformed.City shall pay Consultant within thirty(30) a days there from. a� E a� a� L Q W V W Cn 0 4 0 L E V Q Page 9 of 11 Packet Pg. 308 G.11.a EXHIBIT "C" ,0 a� L The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, c designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal)caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional o r Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consukant's work. Any insurance, pooled coverage, or N self-insurance maintained by the City and City, its elected or appointed officials, directors, 0 officers, agents, employees, volunteers,or consultants shall be non-contributory. — CU U Professional Liability Insurance $1,000,000/$2,000,000 0 General Liability: E aD a. General Aggregate $2,000,000 b. Products Comp/Op Aggregate $2,000,000 C. Personal & Advertising Injury $1,000,000 d. Each Occurrence $1,000,000 0 r e. Fire Damage (any one fire) $ 50,000 L f. Medical Expense (any one person) $ 5,000 0 U Workers' Compensation: a� a. Workers' Compensation Statutory Limits Q b. EL Each Accident $1,000,000 L a� C. EL Disease-Policy Limit $1,000,000 � d. EL Disease - Each Employee $1,000,000 a c Automobile Liability aEi m L a. Any vehicle, combined single limit $1,000,000 Q W a� The Consultant shall provide thirty(30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured cn endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this 0 Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if o such insurance is canceled and not adequately replaced, City shall have the right but not the duty a w to obtain replacement E a Page 10 of 11 Packet Pg. 309 G.11.a L insurance and to charge the Consultant for any premium due for such coverage. City has the ,0 option to deduct any such premium from the sums due to the Consultant. L Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:Vll or better. Acceptance of insurance from a carrier c with a rating lower than A-:Vll is subject to approval by City 's Risk Manager. Consultant shall E immediately advise City of any litigation that may affect these insurance policies. c c O r L O U R U O r c a� E (D a� c �a c O r L) L y C O U_ d a r L a E L Q W W V W Cn O 4 O L a- E V Q Page 11 of 11 Packet Pg. 310 o cr -� ® c x Z o (n - N n CL cn —+ O ~ J� o C o m cn CD rn o z cn o rncn C z n { a rn a F s . � J 3 H G.11.b TABLE OF CONTENTS SECTION 1 . COVER LETTER .......................................................... SECTION 2. INTRODUCTION/INFORMATION ............................... I N SECTION 3. METHODOLOGY............................................. .......... o a. U SECTION 4. APPROACH TO COMMUNICATION .......................... r N Cn SECTION 5. QUALIFICATIONS ...................................................... . E SECTION 6. LABOR HOURS ...................................................... IQ 0 3 L b+ SECTION 7. SCHEDULE ........ 1% o U c SECTION 8. COMPENSATION/FEE SCHEDULE ......................... 14 0 SECTION 9. REFERENCES ......................................................... 1 SECTION 10. INSURANCE.......................................................... 1E a E SECTION 11 . CONFLICT OF INTEREST...................................... 17 u a APPENDIX A. PROJECT TEAM RESUMES ................................. Al APPENDIX B. EXAMPLE CM&I DOCUMENT .............................. B1 } Packet Pg. 312 SECTION 1 . COVER LETTER G.11.b A L B E R T A. A S S O C I A T E S Corporate Headquarters May 11, 2017 3788 McCray Street Riverside,CA 92506 T.951-686.1070 Adreane Freeman, Public Works Department N City of Grand Terrace Palm Desert Office 22795 Barton Road o 41 990 Cook St.,Bldg.I #801 B Grand Terrace, CA 923131-5295 a. Palm Desert,CA 92211 1951.686.1070 V RE: Request for Proposal - Construction Management Services o Murrieta Office '� O 41870 Kalmia Street#160 (D Murrieta,CA 92562 Dear Ms. Freeman: U 1951.686.1070 � Albert A.Webb Associates(WEBB)is eager to collaborate with the City of Grand Terrac N (City)to provide thorough Construction Management Services for the On-Call Consultin E Services Contract. The City needs a consultant that has an established team who i not only strong in municipal engineering services, but also seeks creative solutions thr, reduce the overall costs to the City. For more than 70 years, WEBB has been providing a clients with innovative cost effective solutions to their public infrastructure needs. YOL .o W projects will be no exception. 3 L N C Differentiators ° In selecting the right consultant, the City should know what makes the WEBB Team th U absolute right choice to serve your construction management services needs for thi project. Reasons to select WEBB include: o • WEBB has qualified construction managers who are registered engineers and hav experience with a large variety of public works and public utilities construction an •U maintenance projects • WEBB's Construction Managers follow a detailed list of project duties Q • WEBB has extensive experience with multiple disciplines and utilizes best practice.- WEBB has construction support and engineering staff to support the City as neede, Additional Requirements WEBB acknowledges receipt of Addenda No. 1 dated May 4, 2017 a • During the proposal evaluation period, please contact Wallace Franz{contact info betom a You can be confident your project will be successfully completed in a timely an a professional manner. We look forward to the opportunity to continue working together. Q Sincerely, Wallace n� Vice President and Director of Construction Management& Inspection Department Albert A. Webb Associates ®� y� 951.686.1070 1 wally.franz@webbassociates.com www.webbassociates.com Packet Pg. 313 G.11.b SECTION 2. INTRODUCTION/INFORMATION FIRM PROFILE Albert A. Webb Associates (WEBB), a Corporation, has provided construction management and inspection, civil engineering services, and environmental compliance services for public and private sector clients for more than 72 years and recognizes the importance of being close to our clients. 1 Our various office locations help us to continue to serve Inland Southern California and the thriving 1 communities throughout the region. WEBB has been instrumental in the planning, design, and implementation of many of the region's critical infrastructure systems. To better serve our clients, WEBB established multiple service departments to provide in-house services and expertise to 0 address the needs of cities, water and special districts, counties, regional agencies, municipal finance agencies, residential developers, commercial/industrial developers, and our partner firms 1 L within the industry. ° 1 N G1 1 2 WEBB offers a broad range of services to meet the objectives of our clients-from project development, 1 planning and design through entitlement, funding, permitting, construction management, and co on-going maintenance and operation. Our civil engineering and environmental compliance services ; are focused in the following areas of expertise: 4 rr = r Lr Construction Management Municipal Stormwater Traffic& Planning& c r &Inspection Engineering Engineering Transportation Environmental 1 + ° r ;M Nr Municipal Land Development Land Survey Landscape Geographic Information y ; Finance &Mapping Architecture Systems a � r as FIRM SPECIFICS r a CD 1945 160 40 (D a E0 Founding Year Number of Employees Professional licenses a � Corporate Headquarters: Palm Desert Office: Murrieta: 3788 McCray Street 41-990 Cook St., Bldg. 1-801 B 41870 Kalmia Street#160 Riverside, CA 92506 Palm Desert, CA 92211 Murrieta, CA 92562 951.686.1070 951.686.1070 951.686.1070 1 Packet Pg. 4 G.11.b The following outlines services and projects our Construction Management and In Department offers: CONSTRUCTION MANAGEMENT & INSPECTION J • Construction Management • Construction Inspection • Construction Contract Administration • Resident Engineer Services • Design Constructability Review & Plan Checking • Bid Document Review • Program Management • Value Engineering • Public Financing Reimbursement Documentation • Cost Estimating Preparation/Auditing • Permitting Assistance • Coordination with Government& Regulatory Agencies • Operation & Maintenance Support • Construction Scheduling • Closeout Services ;, • Construction Surveying `o FACILITIES CONSTRUCTION MANAGEMENT & INSPECTION • State Highways, Roads, Traffic Signals, & Bridges • Reservoirs • Storm Drains • Wells • Flood Control Channels • Booster Stations • Detention/Retention Basins • Water Treatment Facilities • Sanitary Sewer Collection & Interceptor Pipelines • Recycled/Reclaimed Water Systems • Wastewater Treatment Plants & Lift Stations • Parks and Streetscapes c • Water Distribution and Transmission Pipelines • Dry Utilities L N C } CFD OVERSIGHT • CFD Funding & Acquisition Agreement • Construction Administration & Management o • Inspection • Facilities Engineer 2 U 0 N a r a Packet Pg. 315 G.11.b SECTION 3. METHODOLOGY WEBB's philosophy of principal involvement in construction management ensures each project is managed by a highly experienced professional who is then further supported by a dedicated team of highly qualified staff. Our team approach can identify and mitigate potential problems before they occur. 1 � 1 � 1 al Y L 2- co c m GENERAL PROJECT APPROACH 4 We believe the City's objectives and requirements are fundamental goals of all construction projects r as outlined below. 1 Goal Methodology to Achieve 1. Clearly establish the Meet with City Staff to discuss and clarify such that WEBB's project = ` City's expectations approach is tailored to the City's needs. 0 = r v Periodic meetings with the contractor and other stakeholders to = 2. Maintain project schedule pro-actively address issues/concerns. Require a contractor "recovery o schedule" as appropriate. 4 r 00 3. Clearly establish the Change order management classifying reasons as outlined in our a r City's expectations typical CM&I scope of services. r as � r 4. "Look aheads" to Experienced construction managers and inspectors with a special mitigate problems prior to focus on critical path items. C r them coming to fruition R r = r 5. Mitigate construction Be proactive to resolve situations that do arise. delays/downtime r a � 6. Ensure good public Experienced construction managers who utilize a very professional relations are maintained manner and approach with all parties. throughout the entire _f contract process WEBB's methodology for construction management coupled with our 7. Ensure overall project experience ensures needed documentation is provided to properly success manage the project and protect the City's interest. i Packet Pg. 316 0 WEBB DIFFERENTIATORS G.11.b 1. Experienced staff who have long term working relationships. qD 2. Multifaceted departments (i.e., Municipal Engineering, CM&I, Survey, Environmental, etc.) withi one company ("one stop shop") to provide project support. 3. Resources available as need arises - over 160 associates. 4. A management approach that reduces time needed for City oversight. N 5. Excellent construction management tools for scope, budget, and schedule control. o 6. Implementation of lessons learned on public agency projects to minimize change orders. U o N a� v m Cn c E E R O v 3 L N C O U U I O N d r R U O N N a d t O R r a Packet Pg. 317 G.11.b SECTION 4. APPROACH TO COMMUNICATION WEBB recognizes the absolute need for strong project management through communication, understanding of critical issues,schedule,and budget management.Communication and coordination between the construction management consultant and the City will be paramount to each project. To guarantee continuous and effective communication,WEBB's project manager will be assigned to each project to serve as the primary point-of-contact to the City and a principal-in-charge will be monitoring the process as a whole. Our project manager makes it a priority to attend meetings N between the City and the project proponents during the project. This will ensure a constant and effective way of communication resulting in strong budget and schedule control. a ` Ourapproach will be to appoint a senior level engineerto each project assigned who will be responsible o ' for supporting the Project Manager(PM). Together as a team, the PM and senior engineer will work y toward a work product delivery schedule with City Staff. Based on our staff, we are capable of taking on multiple projects by utilizing any of our staff. All of our principal/senior level staff has worked on y public infrastructure engineering projects for both private and public sector clients and are therefore CD diversified in their skill-set and understand both perspectives. 4 Communication is key for good project management. WEBB takes this very seriously and public 20 infrastructure and traffic projects are dynamic by nature. Frequent meetings, conference calls, and c 0 emails will keep the WEBB Team in close contact with City Staff. WEBB will provide progress reports L on an agreed-upon basis for each project. We typically utilize weekly email status reports but can c modify this per the City's needs. When necessary, our team can facilitate public meetings with 0 ` City Staff, residents, stakeholders, regulating agencies, etc. WEBB has been involved with many controversial projects and is well prepared to handle contentious public meetings if necessary. 01 Our quality assurance begins with developing a close and continuous line of communication M ' between WEBB and the City. Our past experience indicates that good communication is a critical y ' element to project success. Under our project protocol, we keep an organized directory of all a project-related communication, meeting minutes and action items, documents, images, data, and ( ; plan sets, which allows us to respond quickly to requests. We will seek the input of operations a and engineering staff throughout the project construction to ensure the project meets the needs of ( M the City. a WEBB's project managers will ensure that we are communicating important issues with the City as they arise. They will lead the project team throughout construction of these projects. WEBB has 2 implemented, and the project manager is responsible for, executing a quality assistance and quality a control process to assure critical issues are reviewed and addressed with the City.WEBB has a proven track record of success on City and similar projects as can be seen in Section 5: Qualifications. Packet Pg. 8 G.11.b SECTION 5. QUALIFICATIONS Our clients benefit from our team's approach to client service. WEBB's reputation for superit quality work, integrity, and long-standing client relationships is a direct result of our industry prove capabilities and experience. We provide complete and comprehensive service while assisting oL clients reach their goals for each project. Our goal is to ensure we exceed the City's expectation with a vested interest in each project. We understand our work and actions impact the public' perception of the City. N We are proud of the name WEBB as it has become synonymous with experience and custome .o service. At WEBB, our work ethic operates around one simple equation: a U c, Associates + History + Innovation = Dynamic Environment N WEBB has provided construction management services to agencies throughout Inland Souther '� California since its inception. Clients include Jurupa Community Services District, Western Municip, cn Water District, City of Ontario, City of Fontana, Santa Ana Watershed Project Authority, Crestline/Lak Arrowhead Water Agency, Crestline Village Water District, Riverside County Flood Control and Wate Conservation District, County of San Bernardino Special Districts Department, and the Riversid County Transportation Department, just to name a few. 0 Quality Assurance/Quality Control L r WEBB understands the construction phase of any project is one of the "last lines of defense" ti ensure a successful project. As such, the review of the contract package prior to the bidding proses ci is a foundational QA/QC step once the project is ready for construction. Once under constructior our QA/QC process involves two primary objectives: o • Ensure compliance with the final contract documents • Ensure proper documentation is prepared for an auditable trail of events U 0 An example of WEBB's Construction Management and Inspection Forms and Checklists are include+ a in Appendix B for the City's reference. a E i r a Packet Pg. 319 G.11.b Your assigned WEBB Team will consist of senior-level professionals who will perform the requi tasks for this contract. By taking this hands-on approach, an experienced professional will always have in-depth and intimate knowledge of each project. This improves overall project management, } reduces the opportunity for costly mistakes and delays, and allows our staff to provide very effective and efficient service to the City. All work will be performed under the direction of our registered civil ` engineers licensed in the State of California. Key personnel will be available to the extent proposed for the duration of the project and no project team members will be removed or replaced without prior written concurrence of the City. a 0 Resumes for all personnel are included in Appendix A. � 1 L N G1 2 �4rjo it" I d CO) cl d N ' C' C LEADERSHIP TEAM ° 1 Principal-in-Charge Wallace Franz,PE = 1 Vice President and Construction Management& V Inspection Department Director = ee Project Manager v 1 Reed Chilton,PE 0 1 Construction Management&Inspection N Assistant Department Director 4; and Construction Manager v 0 JI N a WEBB'S CONSTRUCTION MANAGERS & INSPECTORS Construction Managers Construction Inspectors r Brad Sackett,PE Siming Zhang,PE Ernesto Vergara Dan Littman Dennis Ryan Q Senior Engineer Senior Engineer Inspector Inspector Inspector C ' d Shane Bloomfield,PE Phil Lemobe,CET Daniel DeLao Ed Nylund Michael Gradillas Senior Engineer Construction Manager/ Inspector Inspector Inspector Q , Inspector Charles Wilson (D Inspector E s v , WEBB SUPPORT a Contract Administrators Technical Advisor Annette Trussell William T Malone,PE,PMP , Project Administrator Vice President Jovonna Pierfax David Algranti,PE Project Coordinator Chief Design Engineer 7 ' Packet Pg. 320 0 RELEVANT PROJECT EXPERIENCE G.11.b Knowledge, experience, and responsiveness are key elements of a strong team needed to exceel the City's goals and expectations for all projects.WEBB has put together a team of professionals the are experts in construction management and will deliver the required resources for the City's project This assembled team has a long history of working together, which increases communication ant efficiency when managing projects. This team has provided construction management services fo projects ranging from small replacement projects to major infrastructure improvements coordinatini with various agencies throughout Inland Southern California. Perris Boulevard - Markham Street/Harley Knox _ City of Perris a { •5,200 LF of Roadway Widening • 16,000 LF of Sidewalk Construction v i t •Relocating 10 Traffic Signals •Installing 4,000 LF of RCP Storm Drain •Coordination of Underground Electrical Lines 2 Assessment District Nos. 159 & 161 & CFD No. 88-4 County of Riverside (Murrieta/Temecula Area) •Construction Management Inspection •Change Orders = t .. •Progress Estimates •Labor Compliance(As Requested) •Multi-Agency Coordination o •Caltrans •$206M Improvements to the Districts L Limonite Avenue Improvement Project o County of Riverside v •22,000 LF Beautification Project:Drainage,Landscape,and Street Improvements _ • 16,00 LF of Landscape/Cobble-Lined Median Swale with Underground Storm Drain Connection = •Extensive Community Outreach O •Formation of Lighting and Landscape Assessment District 20 y Patricia A. Marrujo Park (CFD No. 12) a City of Fontana •CFD Contract Management Services • Multi-use Community Park Including Basketball Courts,Tot-Lot Playground,Concession a Stands,and Rest Room Facilities d 4_ • Multi-use Area with Stadium Seating • Lighting,Landscape,and Irrigation a .' E 2013 Sewer Main Replacement Project Moreno Valley a •Inspecting Sewer Main Lines,Sewer Service Laterals,Installation of Concrete Manholes,Video, and Testing New Pipeline •Abandoning Old Sewer and Manholes •Assuring Contractor is Complying with Contract Plans and Specifications •Coordination with Public and City Officials 0 Packet Pg. 321 G.11.b FIRM WIDE PROJECT EXPERIENCE and/orConstruction Management I- M M& -ia I I r r r ' �r FL al City of Fontana CFD No.2 Village of Heritage $i 25,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ V - L City of Fontana Southridge Village Phase IIICD $50,OOD,DOD ✓ ✓ ✓ ✓ ✓ ✓✓ ✓ N ' City of Fontana Hunter Ridge Phase I $15,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ ' m City of Temecula Rancho California Road $4,800,000 ✓ ✓ ✓ ✓ ✓ �` ✓ Interstate 15 Bridge Widening ' City of Lake Elsinore $4,4Q0,000 ✓ ✓ cm Collier Avenue Improvements = Riverside County Transportation Dept.CFD 88-4 $20,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ' Riverside County Transportation Dept.AD 159 $105,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ c ' Riverside County Transportation Dept.AD 161 $81,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ 1 L Riverside County EDA u r Limonite Avenue Beautificaion 53,200,000 ✓ ✓ ✓ ✓ ✓ ✓ _ 0 City of Ontario RDA,Foulh Street&Haven Avenue $7,700,000 ✓ ✓ ✓ ✓ V ea City of Chino CFD No.2003-3 V ` $50,OOO,OOD ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ c (The Preserve) O ' Jurupa Community Services District $30,000,000 ✓ ✓ ✓ ✓ ✓ fe m 2010 Sewer Facilities Bond Financing City of Fontana CFD No.31 (Shady Trails) $30,000,000 ✓ ✓ ✓ ✓ ✓ ✓ ✓ c Canyon Lake Property Owner Association Road Rehabilitation $12,000,000 ✓ ✓ ✓ Q Project Coachella Valley Water District $5,000,000 Kohl Ranch Improvement Project ✓ ✓ Riverside County EDA CD Vamer/Monterey Improvements $7,300,000 ✓ ✓ Q � Riverside County EDA Highway 79 Improvements $4,000,000 ✓ ✓ ✓ ✓ y.; r Jurupa Community Services District e' CFD No.1 Backbone Water&Sewer Facilities $40,000,000 ✓ ✓ ce Western Municipal Water District Q Alessandro Pump Station Phases I&II $17,600,000 ✓ Jurupa Community Services District $80,000,000 Eastvale Backbone Sewer&Water Improvements ✓ ✓ County of Riverside Flood Control&Water Conservation District $41,000,000 -e ✓ ✓ ✓ ✓ ✓ $ Packet Pg. 322 G.11.b SECTION 6. LABOR HOURS (VARIES ON PROJECT SIZE AND COMPLDaTYq Typical Scope of Services Task 1. Pre-Bid Stage 1. Perform constructability review of project plans. 2. Field review the project area and generally assess existing conditions to develop an understanding of th issues that are critical to the City's project and identify any special concerns. 3. Thorough review of project plans and specifications for possible errors and deficiencies with emphasi y on "constructability" of the design based upon WEBB's construction expertise. The review will also verii compliance with applicable standards, regulations, and codes. a. 4. Obtain City approval of bid package including final plans, specifications, and cost estimates. 5. Verify funding sources and any required agreements are in place. 6. Confirm all R-O-W acquisition and required permits have been obtained. ° 7. In combination with the client's financial consultant, set up billing codes for future identification c reimbursable charges as identified in the infrastructure funding,acquisition,and reimbursement agreemen 8. Arrange for geotechnical services by a qualified consultant to be under contract to WEBB for testin of soils, concrete and/or other materials required during the construction phase of the project. Th E geotechnical firm will provide daily reports and a final report summarizing testing results, and location and results of any retests. Task 2. Bidding Stage ° 1. Advertise for bids through a local newspaper and several "trade papers." Newspaper advertisement sha E occur for a minimum of ten consecutive days in a newspaper of general circulation. o 2. The advertisements for bids shall comply with the Public Contract Code and will specifically state criteri U with respect to scope of work, time and place for bid opening, bonding, insurance, contractor licens requirements, non-collusion, nondiscrimination, and payment of prevailing wage. o 3. The bid documents shall adhere to the requirements of the City. 4. During the bidding process,respond to calls from contractors and other interested parties and answer question 02) . if appropriate or solicit answers to the inquiries from some other party, such as the design consultants. o 5. Maintain a list of all parties who have the improvement project's plans and specifications. N 6. Prepare Addenda: Any interpretation or correction of the proposed bid documents shall be made onl by written addendum. Addenda will be mailed, faxed, or delivered to all parties who have the original bi ZQ package and shall be added to bid packages yet to be distributed. WEBB will obtain written confirmatio a from all bid package holders that said addenda were received prior to the bid opening. WEBB will issu all addenda to bid documents in a timely manner. a 7. WEBB will require project bidders to provide written evidence that all addenda were received, reviewec and taken into account in their bid proposal. 8. Assist with Bid Opening: Bids must be submitted by contractors to the City at a designated location am u time not later than the time stated in the advertisements for bids. a 9. All bids will be tabulated by WEBB. 10. WEBB will be responsible to conduct due diligence activities to confirm lowest responsible bidde Activities shall include, but not be limited to checking the bid for mathematical errors, reference checH review of previous experience, review of financial capability, etc. 11. WEBB will provide proof of publication of the advertisement for bids and certify that all applicable publi. bid procedures have been followed. 12. WEBB will provide the City with a recommendation to award the contract to the"lowest responsible bidder. Packet Pg. 323 G.11.b Task 3. Construction Stage 1. Prior to commencement of work, WEBB will conduct a preconstruction meeting. A meeting agenda shall be prepared by WEBB. Attendees should include the contractor, design consultants, inspectors, affected agencies and utility companies,adjacent property owners,and/or businesses,and other interested parties as required. 2. WEBB will administer documentation and reporting system in conjunction with the client's financial consultant, which includes current costs against current budget information, construction change orders, progress payment procedures, daily construction documentation, force account forms, and other reports ' and forms as are deemed necessary by WEBB. 3. WEBB's inspectors will monitor the daily construction operations by providing daily labor, equipment and a material reports, extra work reports, and disputed work reports. o 4. The inspector,with the assistance of the construction manager,shall monitor all construction for satisfactory 0. performance. 5. WEBB will schedule ongoing weekly meetings.Attendees will include consultants,contractor, inspector(s), ' applicable utility companies, geotechnical/materials testing representative, as well as other interested parties. Meetings will consist of a review of contractor problems, scheduling, cost items, etc. Meeting 2 notes shall document all "action items", responsible party to follow up on the action item, and a target y completion date for the completion of the action item. WEBB will prepare and distribute meeting notes to d all attendees. E 6. Produce video and "still" photographic documentation of project site at the start of construction and r throughout construction. ` 7. Monitor contractor's compliance with all federal, state, and local laws and regulations applicable to the = work, including NPDES and SWPPP compliance. 8. WEBB will prepare Weekly Working Day Statements and send to the contractor. 9. WEBB will prepare and process Construction Change Orders (CCO's) as outlined in the following c procedures: The City will be notified of pending change orders v � • Scope of Work will be defined = Reason for change order will be defined • All change orders shall require the signature of the following parties: Contractor 0 Construction Manager a ' Project Inspector City • At the conclusion of the construction project, a Change Order Summary shall be provided to the City a 14. Review the construction schedule prepared by the Contractor for compliance with the contract and monitor throughout construction. a 11. Coordinate construction staking with WEBB's Survey Manager. 12. Review and verify contractor's monthly progress estimates and payments made therein and prepare E progress payments. 13. Coordinate review of contractor's RFI (request for information). a 14. Furnish periodic reports of progress of the project as required. 15. Coordinate the review and approval by others of shop drawings and other submissions from the contractor, record data received, maintain a file of the drawings and submissions, and check construction for compliance with approved documents. 16. Coordinate compaction and materials testing and review laboratory test reports. 17. Monitor the contractor's traffic control and safety provisions. 18. Coordinate daily full-time inspection services and prepare the daily construction inspection reports for the project work. Review construction inspector reports. 11 1 Packet Pg. 324 19. Recommend to the City the stoppage of work or the requirement of special examination LE�] whenever it is necessary or advisable to ensure work is carried out in accordance with the intent of the contract documents. 20. Cooperate with the City and contractor in dealings with the various local agencies that have jurisdictio over the project and with the various utilities performing work in the project in order to facilitate completio of the work. 21. Maintain orderly project files for correspondence, reports of job conferences, shop drawings and othe submittals, reproductions or original contract documents including all addenda, change orders an, additional drawings issued subsequent to the award of contract, the City's interpretations of the contras documents, inspection reports, test reports, progress reports, and other project-related document: Provide the City with copies of all correspondence to and from the contractor. o 22. Monitor the contractor's record drawings. a. Task 4. Post Construction Stage c 1. WEBB's inspector and the City's oversight inspector will prepare a list of incomplete or unsatisfactor N items(punch list)and supply this list to the contractor. Following corrections and completion of the puns .2 list and contractor giving notice to the inspectors that the work is ready for inspection, the inspectors wi inspect the work for final compliance. 2. Perform final contract reconciliation including: • Letter recommending acceptance of the project • Final contract amount with percentage of change orders with brief explanation of each change orde • Determination of fundable/non-fundable expenditures Coordinate approvals of any other affected agencies 3. The last change order to be prepared shall be a "balancing change order" that reconciles all quantit L adjustments and previous change orders. 4. WEBB will prepare and have a Notice of Completion (NOC) recorded. 5. WEBB will provide copies of all contractor/subcontractor and material suppliers "unconditional" lies releases. 3. WEBB will provide an executed Conditional Release Form to the City. o 7. WEBB will make a copy of and coordinate transfer of record drawings (as-builts) to the engineer who i, a turn will provide revised mylars to the City. 2 0 N a E U �a r a Packet Pg. 325 G.11.b SECTION 7. SCHEDULE In accordance with the City's RFP, WEBB's services will be available on an as-needed, on-call basis throughout the term of the agreement. 1 'o L ' a L N G1 t� d 1 N r C d d ' C .2 / t� 7 L O IL V , 00�r d .O N a � r a � � r a a � �,ti Packet Pg. 3 6 G.11.b SECTION 8. COMPENSATION/FEE SCHEDULE In accordance with the City's RFP, WEBB's services will be available on an as-needed, on-call basi 40 throughout the term of the agreement. 0 N V d O d U L N V Cn E C� C O rt+ 3 L N C O U U O N d r R O N N d Q d O R r Q Packet Pg. 327 G.11.b SECTION 9. REFERENCES The City will reap the benefits of our team's approach to client service. Client service is our number one goal.WEBB's reputation for superior quality work, integrity,and long-standing client relationships is a direct result of our industry proven capabilities and experience. We are proud of the name WEBB as it has become synonymous with experience and customer service. We encourage the City to speak with your staff who have worked with our firm or to call upon our references to truly understand the commitment we all make to each of our clients and their projects. 'o L Contact Person Title/Agency Phone Number IL, � 1 Tom Moody,Acting General Manager City of Corona 951.279.3660 1 755 Corporation Yard Way,Corona,CA 92880 0 ar Fernando Cobos-utilities Project Manager Oily of Ontario Utilities Department 909,395.2695 y 14251 S.Bon View Avenue,Ontario,CA 91761 c m Jurupa Community Services District E Todd Corbin,General Manager 951.685.7434 d 11201 Harrel Street,Jurupa Valley,CA 91752 ` c Western Municipal Water District Jeff Sims,AGM/C00 951 571.7100 = 14205 Meridian Parkway,Riverside,CA 92518 0 v Arnold Rodriguez,General Manager Santa Ana River Water Company 951 685.6591 10530 541h Street,Jurupa Valley,CA 91752 = r 0 v County or Riverside,Transportation and Land Management Agency George Johnson,Assistant CEO 4080 Lemon Street,141h Floor,Riverside,CA 92501 951.955.1110 V r c O ' Stuart MclGbbin,Division Chief Watershed Protection County of Riverside Flood Control and Water Conservation District m 1995 Market Street,Riverside,CA 92506 951,955,1273 oCD N ar � r ar Cr � r a = r = r a � r r r 15 ; Packet Pg. 328 C SECTION 10. INSURANCE G.11.b Below is a sample certificate of liability insurance that will be provided to the City upon selectio for services. ALBEAWE-01 NMrrCHELL ,alcofry CERTIFICATE OF LIABILITY INSURANCE °"'3113/2017 131201T THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS),AUTHORIZED N REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. rt, IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED,the policylles)must have ADDITIONAL INSURED provisions or be endorsed. d If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement an O this certificate does not confer rights to the certificate holder In lieu of such endorsements. L PRODUCER License to 0757776 CT Kristle Koehrer d HUB International Insurance Services Inc. "ONE EeI: 951 779-8558 FAX P.O.Box 5345 l �� } {ue.N.I. Riverside,CA 92517 IRS3,Kris110.Koehrorchubinternational.com V A INSURER{a FFORDING COVERAGE NAIL N 12 INSURER A:Travelers Pro Casual Company of America 25674 U) d INSURED INSURER a:lronshore SpeclaltSl Company 25445 .; Albert A.Webb Associates INSURER C: L 3788 McCray Street INSURER 0: Riverside,CA 92506 INauRER E• �-' c Fi INSURER F: Q LJJ COVERAGES CERT3F1CATE NUMBER: REVISION NUMBER: y THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, TYPE OF INSURANCE AODL SUeR POLICY NUMBER EFF JIMPOLICY EXP LIMITS A X I COMMERCIAL GENERAL LIABILITY 11000,000 0 CLAIMS-MADE , X+OCCUR X X 6305456P929TIL17 02/0112017 0210112018 DAM oCURRENCE I S DAMAGE TD RE�NTEO 100,440 L"+j X $0 Deductible 5,000 MEO EXP An oft PERSONAL a ADv iwuRY I s 1,000,000 U) GENT AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE 2,000,000 0 X POLICY j LOG PRODUCTS-COMPIOP AGG 2.000,004 V OTHERt E IG A AUTOMOBILE LIABILITY (CEO a=ED.`INGLE LIMIT t 1,000,000 U X ANYAUTO BA5456P92917CAG 02JO112017 02/01/2018 X X BODILY INJURY(Per Demon) Q OWNED SCHEDULED "—"— AUppTEEO��S ONLY AUTOS p BODILY INJURY(Peracc dent) S 0P ONLY AUTOS ONFY :&,R,RIy AMAGE U) r IC UMBRELLA LIAB OCCUR EACH OCCURRENCE •U OEDEXCESS UAB RETENTIONf CLAIMS4one I I AGGREGATE 1 N A WORKERS COMPENSATION X P I ER OTH, AND EMPLOYERS'LIABILITY 76T117F� I ER ANY PROPRIETORIPARTNERIEXECUTIVE VJN. X U84A46491716 0910112016 09101/2017 E.L EACH ACCIDENT 1,000,000 0 W.IURIMEMBER EXCLUDED? Y i NIA 1,004,000 11I[ryyaemsddesMhe under E.L DISEASE-EA EMPLOYEE DESCRIPTION OF OPERATIONS below E.L.DISEASE- POLICY LIMB 5 1,000,000 Q B Professional Llab. 001753803 OW0612016 0810812017'Ded$100WEaClaim 2M 2,000,000 Q DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES{ACORD 101.Addition)Remarks Schedule,may be attached N mare space is required) C L 0 IC a CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AVTHORRED REPRESENTATIVE , ACORD 25(2016103) 01958-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3 9771 G.11.b SECTION 11. CONFLICT OF INTEREST WEBB does not have any financial, business, or other relationships with the City that may have an impact on the outcome of this contract or any resulting construction project. E I 1 1 �1 � 1 'o L r a i3 1 L � r N G1 r t� d 1 N C , d N IL �+ 1 � r 7 L Nr � r Ir or Nr a a a � 1; Packet Pg. 330 G.11.b APPENDIX A. PROJECT TEAM RESUMES EDUCATIOI BS,Civil Engineerin 0*1 California State Polytechnic University,Pomon " AFFILIATION; Wallace H. Franz, PE American Society of Civil Engineei American Water Works Associatic Vice President American Public Works Associatic Registered Civii Engineer C 26979(CA) Inland County Water Associatic 1 a, o Wallace Franz (Wally), Vice President and Director of Construction Management and Inspection for WEBB, has ove a, 40 years of diverse experience within the civil engineering field. He began his career as a structural engineer with t> large international design and construction company, then performed land development engineering for a small Inlan ,o 0 Empire firm, and has spent the last 40 years working with WEBB as a project engineer, inspector, project manager, an a 40 principal-in-charge of projects primarily focusing on water resources and construction management and inspection. -2 m N Wally's attributes include"hands on" involvement with projects under his purview, excellent personal relationship skill: c a low key approach to problem soiving, and listening to client input and feedback to develop practical solutions t E concerns and questions that may arise during the course of a project. As a principal with the firm, he has complet access to multiple facets of each of WEBB's department resources which avails to clients the entire firm's talents an capabilities to meet their needs over a vast array of disciplines. Wally has maintained relationships with multiple client since his tenure at WEBB and serves as district engineer to several agencies. o c 3 L A summary of his planning, design, construction, and firm-wide experience and responsibilities ar c as follows: • Oversaw the construction, inspection, and construction management services for $200 million of improvement v within Assessment Districts 159 and 161 for the County of Riverside, the largest assessment district projects i p California. Responsibilities included coordinating construction activities with contractors, utility companies, an m other public and private entities, and the inspection of roadway improvements,storm drains, sanitary sewers,wate v system improvements, landscape and irrigation systems, and traffic signals N * Oversaw various projects within the City of Fontana including three large municipal engineering projects; Villag of Heritage, Southridge Village Phase III, and Hunters Ridge, totaling over$190 Million of improvements. The pla checking of record maps, street, sewer, and storm drain plans, and inspection of these facilities were the service a provided for these major developments • Liaison with various parties including public works, planning, building and safety, RDA,the development communit a and public for the City of Fontana work • Facilities Engineer for the Village of Heritage,a$125 million public infrastructure Community Facilities District(CDF Responsibilities included review of plans and specifications, monitoring of public bidding and contract award Q review of agency agreements, and oversight of all master developer construction management activities • Oversees CFD infrastructure projects for the $150 million "Preserve" development within the City of Chino whit includes the preparation of cost reimbursement packages • Management of the audit of public financing reimbursement packages for several public agencies Packet Pg. 331 G.11.b 1 ' Reed Chilton, PE, QSP EDUCATION 1 Construction Management and Inspection MS,Civil Engineering 9 p Brigham Young University Department Assistant Director BS,Civil Engineering Registered Civil Engineer C 83827(CA) Brigham Young University 1 Reed Chilton, PE, is Assistant Director of the Construction Management and Inspection Department at WEBB. Reed has worked on a variety of private and public projects and has established a strong foundation in the engineering 0 and construction management profession. His project experience includes sewer lines, drainage facilities, water lines, a ' recycled water lines, wastewater treatment facilities, dry utilities, street improvements, street lighting,traffic signals,and landscaping. Specifically, his involvement with these projects includes preparation of specifications and bid documents, v contract management and administration, permitting,submittal and RFI review and coordination, leading meetings,field investigations, project documentation, review and approval of change orders and pay estimates, project close-out, and managing day-to-day needs for the Owner and Contractor. m w � c • Construction Manager for the$5.2 million Sky Country Trunk Sewer project for Jurupa Community Services District. The project includes over 8,000 LF of 8-inch to 18-inch PVC and VCP pipe through Jurupa Valley including high traffic areas of Limonite Avenue. The pipe installation is 20FT 30FT deep and includes open cut, no-dig VCP, and jack and bore methods • Contract Manager for approximately $15 million worth of CFD Backbone Infrastructure for the Chino Preserve with Lewis Operating Corp. with improvement projects consisting of sewer improvements, drainage facilities, water lines, L recycled water lines, street improvements,street lighting,traffic signals, parks, and landscaping = ' • Construction Manager of a $1.3 million Headworks upgrade for the City of Imperial. Improvements included 0 , headworks modifications, installation of fine screens, micro screens, splitter box, piping, shade structure, and v ` electrical modifications = + Oversight of engineering support services during the construction of the Western Riverside County Regional 0 Wastewater Authority's$55 Million(14 MGD)Plant Expansion Project in Eastvale.This project includes improvements a to the headworks, fine screens, grit chamber, primary clarifiers, bio-reactors, secondary clarifiers, equalization tank, r disc filters,chlorine contact basin, digesters,thickeners, centrifuges, and solar drying beds y , • Construction Manager of a$1.6 million off-site street improvement,traffic signal, and landscaping project in the City < of Hemet ( ; • Oversight of Jurupa Community Services District (JCSD)development project inspectors who inspect all sewer and a water improvements for JCSD • Construction Manager for a $9 million backbone water, recycled water, and dry utility infrastructure for Conestoga Q Residential Development Project in the County of Riverside. The project continues to grow with Reed as the Construction Manager including in-tract grading, sewer, storm drain, water, recycled water, d utility, street, and E 9 g � 9 9� Y dry tl+� E � traffic signal improvements , • Construction Manager of a$2.5 million off-site street improvement,traffic signal,and landscaping project in the City a ' of Perris • Design Engineer to develop WQMP Plans and reports and Hydrology and Hydraulics reports for water quality basins and storm drain facilities for various residential, commercial, and industrial land development projects 1 • Previous job experience includes Field Engineer for the Riverside Regional Water Quality Control Plant.Responsible for the coordination, installation,and testing of over 40,000 LF of underground piping ranging in diameter from 1-inch to 72-inch.Pipe materials include ductile iron,PVC,RCP,stainless steel,and cast iron in gravity and pressurized systems A21. Packet Pg. 3 2 G.11.b Phillip J. Lemoine, CET Construction Manager/Inspector Phil Lemoine is a Construction Manager with WEBB's Public Works and Construction Service Division. He was instrumental in providing construction management and inspection fc F improvements of Assessment District Nos. 159 and 161 and CFD 88-4 for the County of Riversid in the Murrieta/Temecula area. His responsibilities included on-site inspection and constructic management of live bridges in Assessment District Nos. 159, 161, and CFD 88-4 for the County c Riverside. He also provided construction management services for the widening of the Rancho California Road bridg crossing over the 1-15 for the City of Temecula. Phil is also providing CFD contract management for The Preserve CF No. 2003-3 for the City of Chino. o 40 IL William T. Malone, PE, PMP Registered Civil Engineer 47569(C, 6 Vice President PMP No.14387E o N d U William T. Malone (Bill), Vice President at WEBB, is a specialist in water and wastewater project ' ranging from planning and design to construction. Bill's experience includes, but is not limite v)) to major water transmission mains, water distribution mains, sewer trunk lines, sewer collectio d mains, water pump stations, water wells, sewer lift stations, major water turnout metering facilities E sewer metering and monitoring stations, water storage reservoirs, and water and sewer syster e� r master plans. _0 Bill's planning and design responsibilities include hydraulic analysis of sewer and water systems, master facility plan.- engineering feasibility studies, preparation of design drawings and project specifications, preparation of construction N and project cost estimates.As a contract administrator and construction manager,Bill reviews bid proposals,contractor' c submittal drawings, coordinates with clients, contractors, and inspectors regarding engineering decisions durin v construction, reviews and processes construction progress payments, and executes contract change orders. Due t v Bill's extensive background in a variety of disciplines,he serves as the Director of our Municipal Engineering Departmer 0 overseeing the firm's resources and focusing on developing strong teams of consultants to meet the needs of our client! N d Dave Algranti, PE Registered Civil Engineer 26817(C N + Chief Design Engineer a d Dave Algranti, Chief Design Engineer at Albert A.Webb Associates(WEBB), has more than 40 year a of experience in the planning, design,and construction of water resources projects.With such dee - knowledge of water-related systems, he assists as technical advisor for all WEBB teams handlin a such projects for clients. Dave helped develop WEBB's quality management program, enablin j.; him to coordinate and directly perform project quality control and assurance - making sure projec technical issues are recognized early and resolved efficiently by an expert in the firm. He has provided design and supervisory services for a wide range of water systems projects that provide reliabl Q infrastructure to improve communities. These include water storage reservoirs, major water pumping plants, surge an water hammer control equipment, water treatment plants, water wells, and water transmission mains. Clients also loo to Dave for his experience with pressure station and metering facilities, utility relocation projects for state freewa projects, Clean Water Grant sewer construction projects, Department of Water Resources and U.S. Department c Agriculture Rural Development-funded water and sewer system upgrade projects, and sewage lift stations and forc mains. In addition, he is well-versed in all aspects of construction management - ensuring projects proceed smooth], remain on-schedule, and stay within budget. Packet Pg. 333 G.11.b Shane Bloomfield, PE Registered Civil Engineer 77435 Senior Engineer As a Senior Engineer in the Municipal Engineering Department at WEBB, Shane Bloomfield specializes in the design of public works projects consisting of major pumping plants, groundwater pumping wells, sewer collection system design, wet well rehabilitation, water distribution system design,wastewater treatment plant design, and hydraulic system modeling using various computer models. He has engineering design responsibilities for several projects for public works agency ` clients including the City of Ontario, City of Riverside, Jurupa Community Services District, Eastern Municipal Water w District, and Crestline-Lake Arrowhead Water Agency. ' 0 L r a Siming Zhang, PE Registered Civil Engineer C 60156(CA) U' Senior Engineer `o r G1 ' Sinning Zhang, a Senior Engineer at WEBB's Public Works Department, assists clients in managing 2 and designing a wide array of public works projects including water storage reservoirs, water y r transmission pipelines and booster stations, major trunk sewer mains, sewer collection pipelines r and sewer lift stations,and water booster stations. E 4r As a Project Manager who leads a team of engineers and designers, Sinning has been a key advisor on many important matters that help determine the success of land developments, including master drainage plans, hydrology/hydraulic studies, and storm drain designs, as well as Conditional Letters of Map Revision (CLOMR) and Letters of Map ° r Revision (LOMR). L Nr Clients depend on Siming's ability to fulfill a broad range of project goals, including assistance with engineering design, 0 bidding, construction administration, coordination with local agencies, sewer and water master facility plans,feasibility v studies, construction drawings and specifications, construction and project cost estimates, and coordination with = government agencies to secure approvals and permits. 0 r m Bradley Sackett, PE Registered Civil Engineer C 65862(CA) y r Senior Engineer a � } Q Bradley Sackett,a Client Leader and Project Manager at WEBB,specializes in assisting major public 3 agencies with a wide variety of water resource projects. Clients seek his expertise with pumping facilities, water pipeline design, gravity sewer main design, water and sewer system master plans, hydraulic modeling analysis and sewer resource plans for Specific Plan Environmental Impact a Reports(EIRs), among other projects. CD Brad has been instrumental in assisting both water districts and cities with in-house projects and also representing them ' with their constituents as an on-site consultant. Throughout his career, he has been intimately involved in the design, a management and construction of projects for such clients as Eastern Municipal Water District,Western Municipal Water District, and Lake Arrowhead Community Services District. His detailed approach ensures each project integrates flawlessly into master plan requirements from concept through construction.Brad also has strong expertise in operations take-over and systems integration with a focus on cost-effective and efficient transitions. A4 Packet Pg. 3 47 It G.11.b California Dept.of P Ernesto Vergara Distribution Operator Grade D4/Grade T2 Certified Public Infrastructure Inspectors-CP" Construction Inspector NACE International CIP Level 1 Certified 206� For more than 27 years, Ernesto Vergara has assisted with a variety of complex underground construction project including the installation of water, sewer and storm drain pipelines. Early in his career he worked as a constructie laborer for a variety of companies in the San Diego area including Cameron Bros. Construction, TC Construction Cc Cass Construction Co., and Tresize Construction Co. He worked his way up from laborer, equipment operator, an lead-man to foreman. Ernesto also ascended the ranks at Helix Water District,where he began his employment as a utility worker 21 years agc He advanced to the Surveying/Locating Department before being promoted to the Construction Inspection Departmen c where he has worked for 12 years. a. U Dan DeLao Certified Competent Person for Trenching and Excavatic California State Contractor's License(1987)(Class A and C-8,#56324 " Construction Inspector Vice President of the Board of Directors,Nuevo Water Compar Dan DeLao, a Construction Inspector in WEBB's Construction Management & Inspection Department, has more tha 30 years of experience in the construction industry, assisting extensively with capital improvement projects as a fiel = 11 superintendent for Albert W. Davies Inc.and W.A. Rasic Construction Inc.Clients benefit from his expertise with difficu water and sewer projects including complex shoring systems, dewatering, bypassing, utility relocations, and traffi control. Dan has completed projects for many water and sewer agencies including Eastern Municipal Water Distric Irvine Ranch Water District,Valley County Water District, Coachella Valley Water District,the City of San Diego,the Cit of Newport Beach, Orange County Sanitation District, Los Angeles County Sanitation District, Los Angeles Departmer of Water and Power, and the Metropolitan Water District of Southern California. i v, Dan Littman AWS Certified Welding Inspector#0906185 t0 C-60 Welding CA Slate Contractor#76271 Construction Inspector Confined Space Certification#CA 989E u Dan Littman,a Construction Inspector at WEBB,has worked for three decades as a welding contractor and inspector fc 0 highly complex capital improvement projects involving deep excavations,complex shoring,dewatering,utility relocation., a and street upgrades. He has assisted the Los Angeles Department of Water and Power(LADWP), Metropolitan Wate District (MWD)and Irvine Ranch Water District(IRWD)on water and sewer projects that improve safety and reliability c w services for communities. a d California Water Resources Control Boar Water Treatment Operator-Grade 2 - No.1715 a Water Distribution Operator-Grade 3- No.490 't Ed N lund International Municipal Signal Association(IMSI .0 y Traffic Signal Senior Field Technician III -No 9768 a Construction Inspector Fiber Optics Technician I- No.CS150fi0 E Ed Nylund has 27 years experience in all aspects of public works inspection. He was responsible for managemer u and inspection of public works projects such as water and sewer improvements, storm drain improvements, dry utilit construction and street improvements including grading, paving, sidewalk construction, traffic signals, street lightinc Q stormwater pollution prevention, and landscaping to ensure compliance with specifications and approved plans. Ed i responsible for documenting construction progress, reviewing contractor change order requests, tabulating quantities and coordination with utility agencies on site.Ed has extensive experience in coordinating work and resolving complaint on public projects with citizens, business managers, neighboring cities, county, Caltrans,school district,transit agency waste collection,postal service,and outside utility agencies. Ed has had direct experience in administering maintenanc contracts for traffic signals, street lighting, landscaping, building maintenance, and laboratory sampling/analysis. Ed i also experienced in the Right-of-Way Encroachment Permit issuance process. Packet Pg. 335 E" Charles Wilson Certified Landscape Irrigation Auditor- 57152 Construction Inspector Coachella Valley Fugitive Dust Control- CV11-07-4531 1 Charles Wilson, a Construction Inspector in WEBB's Construction Management and Inspection Department, has 1 18 years of experience specializing in on-site construction inspection and observation. He has assisted with computer aided design(CAD)through final construction inspection.As a public works inspector,he conducted field inspections for 1 capital improvement projects,development projects,grading permits and construction permits.He provided construction 1 inspection services for city right-of-ways, public improvements, underground utilities, streets, sidewalks, driveways, 1 and curbs and gutters. Charles also has experience inspecting water and sewer lines, storm drains, street and traffic N 1 lights, bridges, and other public works structures and facilities to ensure compliance with municipal agency standard U specifications, safety standards,codes, ordinances and regulations. 0 1 al � 1 American Construction Inspectors Association `0 1 Registered Construction Inspector,Division 1 y Dennis R California Office of Emergency Management yan 1 Certified First Responder-Damage Assessment Construction Inspector OSHA 30Hr Certificate y Dennis Ryan,a Construction Inspector in WEBB's Construction Management and Inspection Department,has more than = mr 35 years of experience as an inspector,supervisor,construction administrator and project representative.He has assisted E d with water production, distribution, and treatment projects as well as numerous wastewater and other environmental projects in California and Virginia. His project expertise also includes reconstruction and rehabilitation of roadways, 1 bridges and pump stations,as well as subway tunneling.Dennis is well-versed in DWR plans and specifications,Caltrans = plans and specifications,standard specifications for public works construction,standard specifications for various local W agencies, contract documents and water pollution control,and special provisions. E ' Clients also benefit from Dennis'deep knowledge of construction practices and procedure and his background conducting 0 ' jobsite safety audits. He has worked with a variety of regulatory agencies including the Regional Water Quality Control v ` Board, Hampton Roads Sanitation District, South Coast Air Quality Management District, Environmental Protection o Agency,and U.S.Army Corps of Engineers.He uses his knowledge of several computer programs,including Word,Excel W and Primavera Project Planner, to assist with projects. Dennis' strong communication skills, his extensive experience 0 managing prime contractors and subcontractors, and his professional relationships with public agency inspectors and o P project engineers also enable him to help clients achieve their goals. y ' a Confined Space Certification � Michael Gradillas CCR Title 8 Section 5156-5158 a Construction Inspector CSRMA Construction Safety Training - Michael Gradillas,a Construction Inspector in WEBB's Construction Management and Inspection Department,has more a than 30 years of experience with many of the types of civil works projects WEBB handles, having started his career with Lake Arrowhead Community Services District (District) in 1984. His extensive public agency background with projects E including water and sewer pipelines enables him to provide WEBB clients with effective, highly detailed management , and inspection services. a , As an inspector for the District beginning in 1991, Michael completed water and sewer pipeline projects ranging from 6-inch to 27-inches in diameter. He took on other challenging assignments such as four sewer treatment plant upgrade projects which included tertiary and recycled water treatment elements. He also retrofitted several water tanks and built two, one-million gallon reservoirs, constructed several sewer pump stations and a recycled water pump station, and completed sewer rehab of thousands of feet of pipe also ranging from 6-inch to 27-inch. He also upgraded more than 1,000 manholes. Ag I Packet Pg. 336 U G.11.b APPENDIX B. EXAMPLE CM&f DOCUMENT A L B E R T A. 49 1 A s s o c I A T E s Project Status Report Thur February 21,2014 Engineering District Project Designation: E22 c m Project Name: 870 PZ Wineville Transmission Pipeline[DPN 35241 a. 0 1. Summary of work performed last period v Submittals in progress • Contractor has mobilized (D Potholing operations are complete m c Contractor has installed all of the RCP Storm Drain Piping and connected them to the well sites. Contractor E awaiting permit from RCFCWCD to perform the final tie-in to the Day Creek Channel. a� 2. Budget Status/Extra Work Encountered None o c 3 L 3. Deliverable Schedule Status—Attached (variance/corrective action) Initial construction schedule submitted. No change in schedule at this time. U 4. Forecast of activities during next period 9 c . Continue processing submittals 0 . Perform tie-in to Day Creek Channel r • Resolve 4" gas line conflict at Cantu Galleano Ranch Rd. and Wineville Ave. 0 5.Action Item SummaryFollow Up Target Completion Actual Completion Q Action Items Responsibilities Initial Date Date Date 1.4-inch Gas Line Conflict AAWA(Siming) 1/23/14 2/3/14 a E U During potholing operations it was identified that the gas line was not shown on the plans accurately and is in close r proximity to the proposed waterline(3' +/-). The Contractor and AWWA(Siming) met to discuss the conflict on Q 1/23/14. AAWA will investigate further and provide a solution. Packet Pg. 337 A L 8 E RT A. L'w a 00J 10 1 A S S 0 C | 4 T E S FEE SCHEDULE RATES � Principal || ----------'--------...... ....................... 240.00 0 Principal I ---_-----''--- ... ............................................................. 220D0 -- SeniorU)--.............................. ................ --- ................................................................... 200.00 Senkorx '--- -................... .~'~. —. 190.00 Seniorl........................................................................................................................................ 100.00 C0 Aw%wUte III ...................................................... ..........................--.-----....................... 270.00 AsmcdatwU.........................................................----------------.--,-,,,.,.,.,... 255.00 Assmdate| .........--.,--........................................................................................ ----..,'... 145.00 AssistantV....-..............,......................,............................ ......... ................................................ 130.00 Assistant IV %2��� m -,-,',-,',-,.,.,.....,,,.,.',-,',.,',',.,.,.,.,.,-------------------..,~'-, . AssistantU6.- ..................... ...........................................................................-- ....................... 208.00 AssistantU......---- ........--------,-, ......................................................................... 88.00 Assistant|.........--.--....... ...... ...........___ -,.,..................................................................... 73^00 Survey Serwky 2-PersonSumy Party.......................................-......... ,.,.,.,.,.,-,.,.,-,.,.,.......,.,-.-..--- 220.00 ~ %-Pemnm Survey Pasty.....................___........................ -- .......,--,.,..............,..................... 160.00 |nspcctmr(Non'Pmo*mN)ng Wmse)-- ......................---------.- ............ ................... 110.00 |nspcctor(Prevailing Wage)...................~................................. .......... ... . ...~--._.~.~~.'~. 120.00 CD prmK�ct -- .............. '-..........--~- ``^~-~~~-..~'~ 90.00 u- Administrative Assistant III................... ...................-------...............,-..............,.......... 80.00 Administrative An4ntamtU .......... -------....... ------,-,-,-,-,--,.,..,.,..,-,.,.,.,. 70.00 20 Administrative Assistant)................................... ......... ------ ...........,-,---,.,-,-.... 55.00 Other Direct Ex2finses Incidenca|CharQ�� Cost � ',,.,.,.,.,.,',-,-..,~-,.~.--------------'.--,-,',.,'-,,,',.,',..,~ ................... ........... -----...................................... Cost Special Cxmmubnt~.~..~.'.~-~...~.... ... ........................................ -____... ... ...~......_.. 325.00/Huur Suhcxntsacted SwMcew........................--- .......................------..,...........,................... Cost+1SY6 Sunvey/»spwwtion Per Diem................... ----- ............,.,.,-,............................................ 100.00/Day StpnVey/»»pedion,Veh)de----........ ....... -----,',',,',.,',',.,',.,,',,,,,_~.,.,'_,____.. 0.81/M||e um Mileage........................... ............................ ........____........................................................ 0.72/M||e LU NOTE: All rates are subject m change based on annual inflation and cost of living adjustments. *AnWAmCECHARGE of Iemper month(1mmper year)will uo added m any unpaid amount commencing thirty(30)daysfrommvoice date. A � mechanic's lien may uofoleu/v,any invoice remaining unpaid after thirty(30)umys/ron invoke date. SCN 38(07/01/2014) G.11.d PROFESSIONAL SERVICES AGREEMENT U L 0 THIS AGREEMENT ("Agreement") is made as of this 23rd day of January, 2018 by and between the CITY OF GRAND TERRACE ("City") and HR Green California dba HR Green Pacific. ("Consultant"). cn r c a� 1. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this E Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement CU as Exhibit A (the "Services"). 0 2. TERM OF AGREEMENT. This Agreement shall be effective on the date above and L the Agreement shall remain in effect for three years, with the option to extend the c contract twice by one (1) year each,unless otherwise terminated pursuant to the 0 U provisions herein. — U 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant p warrants that r c a� (1) It has thoroughly investigated and considered the work to be performed, based on all available information. (2) It carefully considered how the work should be performed, and o (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement. Cl) 0 U (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. x 4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consulant c pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of E Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees L for services shall not exceed the authorized amount of$40,000 (Forty Thousand Q Dollars) annually as set forth in Attachment "B," unless the CITY has given specific a advance approval in writing,and the Cost Proposal included in Attachment "A". L a� 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a)Consultant furnishes proof of insurance as required under o Paragraph "8" of this Agreement. All services required by Consultant under this y Agreement shall be completed on or before January 23,2021 unless extended 0 L by amendment. a r 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Steve Loriso, E P.E., as the Consultant Representative, and said Representative shall Q Page 1 of 11 Packet Pg. 339 G.11.d be responsible for job performance, negotiations, contractual matters, and coordination with the City. Consultant's professional services shall be actually performed by,or ci shall be immediately supervised by, the Consultant Representative. ° N V 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless cn from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court aEi costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the CU City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts,recklessness or willful misconduct of L Consultant in the performance of its services under this Agreement. This provision is c not intended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance 0 hereunder. r c a� 8. INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance shall consist of a Certificate of]Insurance provided on IOS-CGL form No.CG 0001 11 85 or 88 executed by Consultant's insurer and in a form approved by,the City's City o Attorney and City's Legal Counsel. Cn 9. LICENSES, PERMITS,AND FEES. Consultant shall obtain a City of Grand Terrace o Business License and any and all other permits and licenses required for the services to c? be performed under this Agreement. a� ,L^ V 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and = shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under E contract with City. Consultant is not an agent or employee of City, and is not entitled L to participate in any pension plan, insurance, bonus or similar benefits City provides for Q its employees. Consultant shall be responsible to pay and hold City harmless from anyCn and all payroll and other taxes and interest thereon and penalties,therefore, which may become due as a result of services performed hereunder. in c 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as g .N set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null C and void;except that Consultant may assign payments due under this Agreement a r to a financial institution. a E Q Page 2 of 11 Packet Pg. 340 G.11.d 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by v L an experienced and competent professional organization rendering the same or similar ,° services. Consultant shall re-perform any of said services,which are not in conformity with standards as determined by the City. a� Cn 13. CONFIDENTIALITY.Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of E this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this c Agreement. Consultant's covenant under this Section shall survive the termination of 0 this Agreement. L f+ Cn 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records 0 with respect to all services and matters covered under this Agreement. City shall have — free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, 0 documents, proceedings and activities. Consultant shall maintain an up-to-date list of r key personnel and telephone numbers for emergency contact after normal business hours. E a� a� �a c 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, c including disks or other written material developed and/or gathered by Consultant inthe performance of this Agreement shall be and remain the property of City without L restriction or limitation upon its use or dissemination by City. Such Material shall not c be the subject of a copyright application by Consultant. Any re-use by City of any such v materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use. Such work product L shall be transmitted to City within ten (10)days after a written request therefore. Consultant may retain copies of such products. _ 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be E in writing and may be given by personal delivery or by mail. Notice sent by mail shall L be addressed as follows: °1 Q Cn a) City: G. Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 0 .N N Consultant: Steve Loriso,P.E. c HR Green California,Inc. a 1260 Corona Pointe, Suite 305 Carna,CA92M Q Page 3 of 11 Packet Pg. 341 G.11.d If the name of the principal representative designated to receive the notices, demands or v L communications, or the address of such person, is changed, written notice shall be ,0 ch given within five (5) working days of said changes 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a Cn complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. E a� 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to 0 comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq. N c 0 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform v work similar to the Services provided hereunder. c 0 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal ,social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental,retirement PERS or fringe benefits offered by the City of Grand E Terrace. �a c 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims 2 or is determined by a court of competent jurisdiction or the California Public L Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an c employee of the City,Consultant shall indemnify, defend, and hold harmless City for v the payment of any employee and/or employer contributions for PERS benefits on behalf of Consukant or its employees, agents, or subcontractors, as well as for the L payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. _ a0i Notwithstanding any other agency,state or federal policy,rule, regulation, law or E ordinance to the contrary, Consultant and any of its employees, agents, and 0 subcontractors providing service under this Agreement shall not qualify for or become Q entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any a incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. c 0 22. TRAVEL EXPENSES.Any reimbursement expenses must be pre-authorized and shall y be based upon the approved rates of the San Bernardino County Auditor- Controller. c L 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential c conflict of interest shall be fully disclosed prior to execution of contract and E Consukant shall comply with all applicable federal,state and county laws and regulations governing conflict of interest. Q Page 4 of 11 Packet Pg. 342 G.11.d U L 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that ,0 ch pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Cn Clerk,for each employee providing advise under this Agreement, prior to the c a� commencement of work. E a� 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of c any governmental agency or body or member of Congress in connection with the 0 awarding of any federal contract, grant, ban, intended to influence legislation, L administrative rulemaking or the election of candidates for public office during time n compensated under the representation that such activity is being performed as a part of 0 this Agreement. U 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not p discriminate against any employee, subcontractor, or applicant for employment r because of race,color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed,religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. L 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received c from City and make them accessible for audit or examination for a period of three years v after final payments are issued and other pending matters. c a� a� L 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise = affected, except by a written amendment signed by all parties. a� E 29. WAIVER. If at any time one party shall waive any term,provision or condition of L this Agreement, either before or after any breach thereof, no party shall thereafter �+ Q be deemed to have consented to any future failure of full performance hereunder. a 30. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be cn both a covenant and a condition. 0 .N 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sale discretion,with thirty (30)days written notice. o a r 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant E up to and including the date of termination of this Agreement, unless the termination is a for cause, in which event Consultant need be compensated only to the extent required Q Page 5 of 11 Packet Pg. 343 G.11.d by law. Consultant shall be entitled to payment for work satisfactorily completed to date,based on proration of the monthly fees set forth in Exhibit "B" attached hereto. L Such payment will be subject to City's receipt of a close-out billing. .° N O 33. GOVERNING LAW.This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the cn parties, venue in state trial courts shall he exclusively inthe County of San Bernardino. c In the event of litigation in U.S.District Court,exclusive venue shall he in the Central E District of California. ai 34. LITIGATION FEES. Should litigation arise out of this Agreement for the _ performance thereof, the court shall award costs and expenses, including attorney's fees, 0 to the prevailing party. In awarding attorney's fees, the court shall not be bound by any L court fee schedule but shall award the full amount of costs, expenses and attorney's fees n paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a 0 favorable and final judgment or order from a court of law described in paragraph "33." — This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or p mediation of the dispute. r _ a� 35. SEVERABILITY.If any provision of this agreement is held by a court of E competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way. _ O 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall L be suspended while and so long as performance hereto is prevented or impeded by c strikes, disturbances, riots,fire, severe weather, government action,war acts, acts of v God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. L 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B" and = "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party,which is not embodied herein,nor any L other agreement; statement or promise not contained in this Agreement shall be valid and Q binding.Any modification of the Agreement shall be effective only if it is in writing and a signed by all parties. a� U) _ O .N N O O L _ c� C V Q Page 6 of 11 Packet Pg. 344 G.11.d U L O "CITY" Dated: m r c m E m a� By: G. Harold Duffey c City Manager ° U L O tU U O Dated: "CONSULTANT" c m E as a� c c O U By: N George A. Wentz,P.E. O Vice President c) c m m /L^ NVN LPL APPROVED AS TO FORM = c m E a� d L Q N V Richard L. Adams 11 d co City Attorney c O .N N N O L- a. d E V Q Page 7 of 11 Packet Pg. 345 v � Q x o y rt CQ G.> 3 Q °' Attachment: Professional Services Agreement- HR Green (Construction Management) (On-Call Construction Management Services for City G.11.d EXHIBIT "B" _ U L SCHEDULE OF COMPENSATION ° N O V AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit"A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollars) annually. II. BILLING. At the end of each calendar month in which services are performed or CU expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: ° L City of Grand Terrace c 22795 Barton Road Grand 0 Terrace, Ca 92313 — U The invoice submitted pursuant to this paragraph shall show the: 0 r 1) Purchase order number; 2) Project name/description; 3) Name and hours worked by each person who performed services during the billing period; f° 4) The title/classification under which they were billed; o 5) The hourly rate of pay; 6) Actual out-of-pocket expenses incurred in the performance of services; and, 7) Other such information as the City may reasonably require. c O U Ill. METHOD OFPAYMENT.PaymenttoConsultantforthe compensation specified in Section 1, above,shall be made after the Executive Director or designee determines that the billing submittedpursuant toSectionII, above, accurately reflects work satisfactori lyperformed.City shall pay Consultant within thirty(30) _ days there from. E O aD L Q N V L O .N N O O L E V a.+ Q Page 9 of 11 Packet Pg. 347 G.11.d EXHIBIT "C" U L 0 N The Consultant shall maintain throughout the duration of the term of the Agreement, liability c°', insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, Cn r employees, volunteers, or consultants, as additional insured against any and all claims resulting in a injury or damage to persons or property (both real and personal)caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any c claims related to or as the result of the Consukant's work. Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, Cn r officers, agents, employees, volunteers,or consultants shall be non-contributory. c 0 U Professional Liability Insurance $1,000,000/$2,000,000 U General Liability: o r a. General Aggregate $2,000,000 b. Products Comp/Op Aggregate $2,000,000 C. Personal & Advertising Injury $1,000,000 d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $ 50,000 0 f. Medical Expense (any one person) $ 5,000 L Cn Workers' Compensation: 0 U a. Workers' Compensation Statutory Limits b. EL Each Accident $1,000,000 C. EL Disease-Policy Limit $1,000,000 = d. EL Disease - Each Employee $1,000,000 r c a� Automobile Liability 0 (D L 0) a. Any vehicle, combined single limit $1,000,000 Q Cn a� The Consultant shall provide thirty(30) days advance notice to City in the event of material 3 changes or cancellation of any coverage. Certificates of insurance and additional insured cn endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this 0 .N Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if o such insurance is canceled and not adequately replaced, City shall have the right but not the duty a r to obtain replacement E Q Page 10 of 11 Packet Pg. 348 G.11.d insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. U 0 4- N Insurance is to be placed with insurers authorized and admitted to write insurance in California c(', and with a current A.M. Best's rating of A-:Vll or better. Acceptance of insurance from a carrier with a rating lower than A-:Vll is subject to approval by City 's Risk Manager. Consultant shall Cn r immediately advise City of any litigation that may affect these insurance policies. a E a� CU _ O V L f+ Cn _ O U U O r _ m E a) a� �a _ _ O 0 L Cn _ O U_ _ a� a� ,L^ NV _ 4) L Q N 0) V L _ O N N O O L _ E V Q Page 11 of 11 Packet Pg. 349 a. n Proposal Management Prepared Submifted By �Preene f Corona Pointe Court, Corona, i i Packet Learn more at HRGreen..corn 1� G.11.e HRGREEN.COM D 1260 Corona Pointe Court I SuIte305 I Corona,CA 92879 Main 855.900.4742 + Fax 855,641.5877 HRGreen May 11, 2017 Adreane Freeman Public Works Department City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 a 0 L Subject: 1. Cover Page!Letter: Construction Management Services U Dear Adreane and Other Selection Committee Members: CD N With our corporate headquarters located in Riverside County and a policy of exclusively serving public agencies, we have served 15+ Inland Empire agencies. HR Green California, Inc. (HR Green)is well-positioned to work d collaboratively with City staff and help you deliver services benefitting your community. �' 46 CD Our proposed staff has provided construction management and support services to 15+agencies in Riverside d County, assigning qualified registered resident engineers,office engineers,construction managers, and inspectors who have worked as government agency employees or been embedded at public agency offices as an extension of government staff. We also incorporate best management practice reporting tools to facilitate construction management/delivery, streamline communication, and build consensus on CIP projects/programs. 3 Our Construction Management team can help you stay on top of your diverse CIP projects. We bring specialized c experience in the delivery of street rehabilitation projects, including slurry seal and full depth replacement. HR V Green brings 100+years of service to public agencies and our core values align well with yours by offering exceptional customer service, honesty and integrity, innovation, creativity, mutual respect, and a positive = and productive work environment. With 450+employees, HR Green is ranked as a top 500 design firm and top o 100 construction management firm in the country by ENR. _ L c� 0 We acknowledge receipt of Addendum#1,dated May 4, 2017. Our primary point of contact(Project Manager) _ during the proposal evaluation period is Steve Loriso, PE, QSDIQSP; 1260 Corona Pointe Court, Suite 305, Corona, CA 92879; 855,900.4742; (cell) 909.630.2577; sloriso@hrgreen.com. I, George A.Wentz, PE, (Principal- CD in-Charge)am authorized to negotiate and contractually bind our firm. I also certify that HR Green complies with s nondiscrimination requirements of the State and Federal Government. a My contact information is: 1260 Corona Pointe Court, Suite305, Corona, CA 92879; (main)855.900.4742; (cell) 714.287.2275; gwentz@hrgreen.com. As your local,full-services consultant, our mission is to provide the City high quality, responsive, cost effective, and customer-oriented public services. Si erely,,� G rge A. n- , PE Vice President 11111111111161 Packet Pg. 3 1771 City of Grand Terrace Construction Management Services Table of Contents 1. Covet Page I Letter Table of Contents 0 2. Introduction/Information ............................................................................ 1 L a v 3. Methodology .............................................................................................4 0 N N 4. Approach to Communicating CD CD 5. Qualifications E CD 6. Labor Hours _ 7. Schedule .............................................................................. 13 L _ 0 V 8. Compensation/Fee Schedule.................................................................. 13 9. References L c� 10. Insurance .............................................................................. 15 _ E 11.Conflict of Interest .............................................................................. 16 a 12.APPENDIX - Resumes HRGreen Packet Pg. 352 G.11.e City of Grand Terrace Construction Management Services 0 2. Introduction 1 Information Statement of Understanding The City is seeking qualified California-licensed civil engineers and Resident Engineers for public works construction management services, including but not limited to coordinate the pre-construction meeting, address RFIs, review and process contractor submittals, address field issues, process payments based on work progress, provide final payment documents, and prepare the"Notice of Completion" package. Typical projects include, but are not limited to, projects listed under the CIP from slurry seal to full depth replacement. Example: KeyConsiderations on Slur Seal Projects Slurry J a The following areas are critical to deliver a successful slurry seal project. Our experienced inspectors will observe, monitor, and document these elements: L ■ Safety and Traffic Control It is important that the slurry surface has had adequate time to cure prior to reopening to traffic. Many times drivers assume that the slurry surfacing is drivable despite the warning signs/barricades. Consequently, Cn damage can be caused to the fresh placed slurry treatment. Also, it is important to apprise residents and the traveling public in advance nd thorughout the operations on how to accommodate the construction activities. E 0 ■ Equipment Requirements The slurry equipment should be properly calibrated and meet standard specifications. c ■ Stockpile/Project Staging Area Requirements Ideally,the staging area will be secure and within close proximity to the project area. N Surface Preparation 0 It is critical to restore pavement structural integrity and functional performance characteristics and establish a clean pavement surface(sweeping/high power pressure washing, removal of rubber crack sealant and thermo- plastic markings, and covering utility inlets with heavy paper or roofing felt). o " Application Conditions Weather conditions are important and require humidity of 60%or less,temperature of 50 degrees and rising, c� sunlight, and slight breeze. Operations cannot begin if rain is expected. _ " Types of Applications l Quality Issues E All starts, stops, and handwork on turnouts should be done on roofing felt to ensure sharp, uniform joints and edges. Care should be taken with longitudinal joints(e.g., straight or curve with travel lane, usually 3 passes r on a 2-lane road,etc.),traverse joints(e.g., start on roofing felt and should be smooth at joints to avoid a creating a surface bump, do not over wet which can cause poor texture/scarring), edges and shoulders(e.g., edge of spreader box should be outline line of pavement, use edge boxes when shoulders are covered). If the mix is uneven due to too much water or not enough cement, segregation and delamination will occur. If the mix is too stiff or the spreader box is incorrectly set up, washboarding can occur. Usually,the road can be opened to traffic when the slurry seal has turned black. Page 11 HRGreen Packet Pg. 353 G.11.e City of Grand Terrace Construction Management Services • Post-Construction Treatments Pneumatic rollers can limit the amount of stone loss. Prior to opening the road to traffic, sweeping should be done as well as at periods determined by the level of stone loss to avoid windshield damage. Also,sanding can reduce the times that cross streets or intersections are closed. • Post-Construction Conditions As stated earlier, avoid placement before rain events. Heavy traffic combined with rain will most likely damage , the slurry surfacing. y t � Below are sample pages from our checklists associated with slurry seal and street rehabilitation projects. o, a n ChdlKrbYYY U ' ❑ Rw■.a.P+.rpYwaW u..Yn Q LM■a..CM16Y.II..+r lgrCMl�.r wM r+t�M R.Ittl � , ..K.wnl.�sr.e,ra+r.ra.n+en...rwlwrer.r�..-+... fl u•w•ao•.�.++• G' O A.r...r Q a..s...w.r..rw.r lrl O n aw.wl.lw •E 4 ❑ wrau r».r1....wn7Yntr,rr..ra■ ❑ a.n.w..r..r.Y.l.rwrw7701w1w...n. y Q Ilar ps...�'..-.rt�.r b...l..l Q ►Irwtlwrr.w.q... CD ' ❑ Is.,r.r.lrr rnrry,...r.r� ❑ L+.w.r Y.r./w Yr..y ❑ 5.r..tr rwl.cY.nn....1+.■a..l rrr Q nw..wwrt.wl a+w.r I ' O O wo r r.rr+.l..rr. lC Q O ❑ Artt■en.IPNiTnrl..YrlYvta.wYR n rw.wr.rr..e...:r...v-...+ O ...r.lr..rrw•..r.r....wwn ❑ Ir.ar..l ; , ❑ G...rrMr'r rwr Q iw.M.1M.IMr....y►rY.brlr,r wrr.rr..... 0 Yr.ry yam+ , Q 6...n.v r.Mw..lm.ar r.pt,..wr � ❑ a.... C r ❑ •..Y ❑ r..r..u..rn..•n wv rhNT w.rw V O O O V _ a 4) 6f. n ra.....Y.rww.w■rl.. L Q •.e+a.r M Y..a....yn...q.pp i.+ w ltw.r.y #n..l_ RT•1 M. ". ❑ aA..r.Yr.,...r r..rr/.M M. LL 1 Q s...eG.■r O u.w.l.rl.rrrrtYe.r.ew�.rrlr.Wrw..+ Y.trq r.i n Q IwYw.Ib NM MI Ms■�3-.wr..r+rr.r./.l = ❑ . ..w...r1 rx...rYr CD , n tw.ra.... O a..■....wr...r.Ir.r+..e1..1�F., S O V O : ❑ LW Iliw176r 47 . ❑ ■..gMIr.IMI CI El Q Q 7....r/.Y..■IP..r.rlw rwt.a r.at�,rr..n r,rl.,w...l.■.r N..H I.,M N".1.1.4 , Q .L....1...F Vl Q ...w■Il..rrwJrWMr.N..lr r..rM 7. O IoNOw.wrOtlw....tr..rn Y.rl..r,..rr Mr Ir...r w Y..r,r r IwY..n N 3 m , ..nY Q 7..r.IW row rn S.Y.r.Yr.+O.t.l..r1'N.M 0 r..I rtr�rrrlrr.i W-.] ]M O II...erw7.w1 Ysl n n ■,,,q r O ❑ Mp.p.PY'.ir.IMrM O IY►LCn..1"Iwr/Ler , n WYrw rwwrwr.W lr wp 3■11■ n l.wrrrlMYrYM.Nlrr. Q 3 ❑ d.tl hr 1tl73 ❑ IhM,a,..,r...r..rrrre31111 Q C.Yka.ILrpw.r[pw n a«LrOw..I�I I■11.1111 Page 2 _ HRGreen Packet Pg. 354 G.11.e City of Grand Terrace Construction Management Services Accomplishment of the Scope of Services HR Green consistently looks at optimal ways to deliver services. Based on the specific assignment,we will work with the City to gain concurrence on scope, schedule, budget, and the appropriate approach to accomplish the project in a quality, timely, and cost-effective manner. Any proposed alternative approaches to meet the City's technical requirements will be thoroughly explained and discussed with the City based on the project-specific goals, constraints, key issues, etc. Under the direction of our Construction Manager, we make sure that all requirements are understood and adhered to,that milestones are met, and that the completed project is as specified in the plans. HR Green staff takes care of all the paperwork related to the construction contract, handles bid advertising and pre-bid meetings, analyzes bids, o and makes the contract award recommendation. HR Green will review requests for progress payments, verifying a that work was done in accordance with requests. In closing the contract, we make certain the work is complete before final invoices are paid. We also make sure that the contractor is in compliance with bonding, insurance and 2 L labor requirements and regulations and that all warranties are honored. ° N Our staff will prepare a Construction Management Plan CMP for each project. The CMP is a project-specific plan PP 9 (CMP) P1 pJ P P that serves as a guideline for the execution of all construction-related activities. The purpose of the plan is to Cn facilitate smooth coordination and communication among all parties involved, including the designers and the City staff, and to establish protocols for effective execution of the project requirements. We propose to divide the CMP E into two sections-the Management Plan and the Administrative Procedures, The draft CMP will be prepared immediately after our mobilization and updated continually as a project matures. A partial list of the activities and procedures covered in the CMP includes: c Section One-- Management Plan Section Two--Administrative Procedures ■ Project Description ■ Records Management ■ Key Project Success Factors ■ RFI Management ■ Directory of Participants Submittal Management ■ Organization Chart ■ Meeting Management ■ Responsibility Assignment Matrix Scheduling o ■ Emergency Response Plan ■ Change Orders ■ Safety Plan Pay Applications ■ QAllnspection Plan Monthly Reports ■ Disputes/Claims Management Plan ■ Correspondence = 1 ■ Punch Lists ■ Closeout U Firm Name & Contact Information r HR Green California Inc. a Office Location: 1260 Corona Pointe Court, Suite 305, Corona, CA 92879 Phone: 855.900.4742 Key Contacts Steve Loriso, PE, QSDIQSP; Project Manager, 855.900.4742; (cell)909.630.2577; sloriso@hrgreen.com George Wentz, PE; Principal-in-Charge, 855.900.4742; (cell)714.287.2275; gwentz@hrgreen.com. 1� Page 13 HRGreen Packet Pg. 355 G.11.e City of Grand Terrace Construction Management Services It 3. Methodology i CONSTRUCTION MANAGEMENT ASSISTANCE Constructability Assist City with project Kick- Schedule 8 Construction Materials , Review Advertisement Off Meeting Submittal Observation Testing &Award Review � , m 04 ri = 4 V , Construction Progress Assist City with � Payment Punchlisl Recommend Final Quality Payment Project Close N Recommendation Review Approval m Assurance Review Out v , o , c , d E The following table details our typical construction management and support services approach: CD, c , Phase Item Description Benefits Deliverable Provides documentation of existing N 4 Photograph and Take pre-construction photos conditions in the event of site Photos,dated, with Videotape Site and video damage or other issues with claims labels, and a video _ potential Pre-Construction Review contractor's submittals 0 of project schedule, SWPPP, Provides understanding of Comments and = ' Submittal contractors work plan. Confirms recommendations. d Review and haul routes, permits, notices, design intent and addresses Meeting minutes and Meeting etc. Meet with contractor and constructability issues. actions. engineer. x ContractAdministration c E Track quantities of completed Provides records for payments, list of quantities, Track Quantities work for payment, and"force change orders, and claims, thereby tentative agreements account"work minimizing disputes over quantities for force account a 4 Review Contract Review proposed CCOs. Ensures only necessary CCOs are 4 Change Orders Recommend needed CCOs. issued, eliminating unnecessary Change orders and a 4 Track cash flow for CCOs. costs; ensures CCOs comply with CCO log (CCOs} Write CCOs. applicable contract requirements Page 14 ® 4 HRGreen Packet Pg. 356 I G.11.e City of Grand Terrace Construction Management Services Task 11—Contract Administration - •. Review all submittals(shop Allows timely approval of all Process drawings, samples, mix submittals needed to maintain the Submittal approval Submittals designs,etc.)for completeness schedule log and con structability Monitor for compliance with Documentation of Environmental environmental regulations and Ensures compliance with compliance with N Compliance contract requirements, such as environmental laws and regulations environmental SWPPP. Follow City BMPs. regulations o Monitor for compliance with the >% Labor labor laws and contract Verified certified L) Compliance requirements(e.g., prevailing Ensures compliance with labor laws payrolls, employee L wage interviews wage requirements). y Progress Review contractor's payment Ensures contractor is paid only for Certified payment d requests. Verify completed W Payments quantities. completed, acceptable work request Maintain filing system for a, Meets needs of oversight agencies. Project organizing and tracking all Ensures ease of document retrieval Electronic files, Documentation project documentation. Use for dispute resolution. project files/logs filing system conforming to City. c 40 Answer questions from the Public Relations public about the project. Assists the City with public relations Answers to questions N Participate in public meetings from the public U Project Coordinate between City staff, Ensures effective lines of Project files and Coordination utility companies, stakeholders, communication documentation = and other governing agencies o Inspection Phase d L Inspect work to monitor Daily inspection Quality compliance with contract = Assurance documents and codes. Reject Monitors that all work complies with reports; Notices of Inspection unacceptable work in writing, contract, and applicable standards Noncompliance and the Deficiency Log using the Deficiency Log. s Take pictures to document Provides proper project a Progress Photos contractors progress and any documentation in the event of a Pictures, labeled, with problems. Videotape as dispute a log necessary. Page 15 HRGreen Packet Pg. 357 ew G.11.e City of Grand Terrace Construction Management Services Task III— Inspection Phase •. Have all materials tested for Files of material test compliance with contract Satisfies oversight agency reports and Materials Testing documents. Receive/file requirements and that materials certificates of required Certificates of comply with contract. Compliance and truck tickets. compliance Monitor that contractor complies Monitors that the project is a good Documentation on with noise level,dust mitigation, Public Relations and hour requirements of the neighbor, and will minimize working hours and o ' contract. complaints noise levels a Inspect contractor's traffic control systems. Verify systems Monitors safe traffic control meet requirements of contract complying with contract documents and WATCH Manual or Caltrans Daily inspection Traffic Control documents. Review detours Traffic Control Manual. Provides reports and 4 and other activity related to co 4 documentation in event of an photographs public health and safety daily, accident and protects public health documenting the status in daily and safety. E reports and pictures. y Coordinate activities of the Field contractor, utility companies, Ensures effective communications in Files of written = , Coordination the field correspondence o survey, and others. , Task IV— Projeci Compleflon Wrap-Up Phase W � Conduct a final inspection/walk Monitors work complies with the 0 � Final Inspection through. contract, with proper documentation Punch lists g as proof � Notice of Assist City in filing the Notice of Establishes the lien period and o Notice of Completion = Completion Completion payment retention period Review Contractor's red line L c� "As-Built" drawings, and submit to Provides documentation for changes As-built red line = Drawings designer to the plans, a permanent record drawings = , Claims briefs, Dispute Assist in resolving disputes Monitors that claims are resolved negotiation and Resolution (e.g., claims documentation, quickly and fairly litigationlarbitration a (upon request) negotiations, litigation support) support Deliver all project files including Provides project records(digital and Project files, including Project Files photographs hard copy) electronic files Page 16 HRGreen Packet Pg. 358 G.11.e City of Grand Terrace Construction Management Services Quality Assurance/Quality Control Program Our Quality Assurance/Quality Control program will provide a framework for project requirements; risk management; project controls; value engineering; and Quality Assurance/Quality Control(QAIQC).These include: ■ Critical Path Schedule Updates ■ Environmental Document Reviews ■ Meeting Agendas/Action Items N Value Engineering 0 Cost Control ■ Progress Reports ■ Risk Management ■ Plan 1 Constructability Reviews Cost Control and Schedule Management: By developing an independent CWQC Measures estimate of project costs prior to construction contract advertising, HR Green a Quality Control Management provides you with greater confidence in the adequacy of funds and cash flow ✓ projections. We will create a Program Master Schedule and Work Plan for Plan 5 each project in your program to ensure cost-effective, and on-time ✓ Regularly Update Schedules 4° construction. ✓ Internal Resource Allocation U) Meetings ✓ Risk Management Matrices Our proposed staff members are proficient in managing the construction of ✓ Action Item Lists local, federal, state, and regionally-funded projects and possess a detailed ✓ Progress Meetings and knowledge of the Caltrans Local Assistance Procedures Manual(LAPM), the Reporting Caltrans Construction Manual, and"Greenbook"construction practices, and ,v' Meeting Follow-Up other Federal Highway Administration(FHWA) requirements. ✓ Value Engineering ✓ Budget Tracking Our staff members have a long and successful history supporting California o public agencies in all facets of delivering the construction of capital projects ✓ Peer/Constructability Reviews which tap into a wide variety of funding sources(e.g., Gas Tax, TUMF, HSIP, r SB 821, HBRR,ATP, CDBG, STIP, CalRecycle,TRIP, DIF, CFD, etc.). Our staff has coordinated extensively with Caltrans Local Assistance and regional officials related to funding requirements and processing procedures from planning to design and construction of capital projects. U We have a proven track record of successfully complying with the MS4 Permit and stormwater regulations with the o Regional Water Quality Control Board. Our goal is to provide helpful design standard insight, responsiveness, and collaboration early and often during construction while leveraging a construction management and inspection process, timely and comprehensive = RFI/RFC responses, and electronic reporting to maximize efficiencies, promote project transparency, and save time and money. E Our Quality Control program will provide a framework for project requirements; organim risk management; project controls; value engineering; and Quality A a Assurance/Quality Control (QAIQC). We have worked with hundreds of public tnprow Execute agencies to enhance quality control procedures that address specific agency needs for a full life lifecycle (concept planning, master planning,design, project management,construction, operations and maintenance). ccic Evaluate Page 17 HRGreen Packet Pg. 359 G.11.e City of Grand Terrace Construction Management Services Constructability Review: HR Green will obtain and review all applicable plans, permits,conditions of approval and perform an extensive constructability review to determine if any deficiencies are present. Possible alternatives will be suggested to the City which will proactively affect the schedule and budget. In addition, we will evaluate the project's master schedule. Documentation will be prepared and filed, including material submittal logs,cut sheets, sampling results, etc. Risk Management: We will hold a meeting with a team of experts and stakeholders to discuss potential project , issues and risks that may have an impact on the proposed schedule, budget, and success of the project. Project — 4 issues may involve buyoff from uninvolved 3rd parties or agencies, geotechnical issues, rising construction costs, permitting, and/or other work going on in the project area. Once issues/risks are identified, a plan will be put in 0- 4 place and incorporated into the construction project management plans and schedule to manage, monitor, and a when needed, elevate these issues in order to reduce/eliminate possible risks. '. 4 Tracking of Review, RFC, and RFI Comments: Comments are summarized electronically by our staff, This approach has been extremely effective in resolving comments prior to and during construction, avoiding repeat 4 comments, and coordinating responses among disciplines. C54 Report Writing I Documentation: Our engineers and managers will prepare staff reports for department heads, , city council, and various committees/commissions, as requested. This will include project progress reports and E monthly/regularly scheduled meetings with the Public Works Director/City Engineer. In addition, we will provide monthly invoicing with detail in the format desired by the City. We provide a monthly progress report to cities and 4 would be amenable to sharing a copy of a report with the City. , 0 4. Approach to Communicating o We will implement a proactive communication plan with City staff and officials,other jurisdictional stakeholders, and V the public to facilitate successful delivery of assigned tasks. These methods include; 70 4 ■ meeting agendas, action items, accomplishments, and planned activities o ■ thorough documentation of correspondence d 4 ■ maintaining a list of stakeholders with contact information L ■ preparation/distribution of monthly status report to City staff and City Council • presentations to City Council = • regular updates of our master schedule and tracking critical path items = 4 = support to the City Manager and contract manager to provide staff reports on project status as well as key E ' milestones requiring City Council action(e.g., independent consultant selection, etc.) ■ tracking an archive documentation and other project deliverables project management software to provide secure, password-protected, web-based access 24/7 to key City personnel a • updated project status information on City's website/portal Page 18 a HRGreen Packet Pg. 360 G.11.e City of Grand Terrace Construction Management Services 5. Qualifications HR Green California, Inc.was founded in 1913 and ranks among the Top 500 Design Firms and Top 100 Construction Management Firms in the United States on ENR's 2016 list. The firm is a corporation with 450+ employees and 15 offices throughout the United States. With 60+staff assigned from our Inland Empire office, we are positioned well to work your staff and help you deliver services to benefit your community. Construction Management and Support Capabilities ■ Construction Administration ■ Resident Engineering a BudgeVSchedule Management ■ Quality Assurance/Quality Control ■ Project Management * Claims Avoidance ■ Multi-Agency Coordintion ■ Public Outreach ■ Document Control a ■ Constructabilit Review x Office En ineerrin y g g Inspection L Our firm has received numerous awards from APWA,ACEC, and ASCE for the design and construction management of infrastructure projects throughout the U.S. Our staff members have been recognized for using a innovative design and construction techniques, including rubberized asphalt and other recyclable materials on road rehabilitation design projects,drainage solutions and green technologies to reduce peak flows and Cn infrastructure costs, as well as electronic plan check,digital commenting, and mobile software apps for field inspection. Our knowledge of state-of-the-art BMP devices, management of City NPDES compliance programs,and ability to leverage relationships with stormwater device vendors will allow us select and implement the optimal sustainable facilities to your site-specific water quality and maintenance needs. Exclusively serving governmental agencies,we are a hands-on consulting engineering and construction o management firm ready to meet your needs. 3 City L of 1TerraceN U George Wentz,PE Principal-in-Chaige U c Jim Smith,PE Steve Loriso,PE,QSDIQSP QAIQC Project Manager (a) L LPL SupportConstruction .I' 111 Construction Inspection requested by City) Geolechnical SupportlMalerials Testing Construction Managers/Resident NR Green has JU+inspectors Construction Surveying Engineers available,if requested by City Q Marla Doyle,PE • Mike Myers,PE,QSDIQSP Young Park,PE,QSDIQSP Anne GarveyZaworksi,PE Carlos Morales,PE,QSDIQSP,CESSWI Scott Gibson,QSP,CISEC ollice_Enaineers Chase Keys,Err Carolina Fernandez,Err,LEED AP Since resumes are not part of the 10 sheet limit, we have included these in the Appendix. Page 19 HRGreen Packet Pg. 361 G.11.e City of Grand Terrace Construction Management Services City of Jurupa Valley Key Proposed Staff: Steve Loriso, PE, QSD/QSP; Mike Myers, PE, QSDIQSP; Jim Smith, PE; George Wentz, PE; 4 Marla Doyle, PE; Chase Keys, EIT; Carolina Fernandez, EIT, LEED AP; Scott Gibson, QSP, CISEC; Carlos f Morales, PE, QSDIQP, CESSWI Since 2011 City incorporation HR Green provides full departmental management and on-site staffing, including City Engineer, Public Works Director, Land Development Manager, Building Official, Public Works Maintenance 4 Supervisor,Assistant City Manager, Stormwater Compliance Manager ■ Coordinated construction with County of Riverside of award-winning $17 million Clay Street Bridge 1 Grade Separation through an encroachment permit ■ Construction management and quality assurance inspection of more than five sport parks, ball fields, and a 1 recreational facilities associated with 2,000+ new land development tracts(construction cost ranges from $400,000-$1,000,000) ■ High profile park projects include Serrano Ranch Park and Turnleaf Park(e.g., PCC basketball court, play 12 equipment, storm drain, accessibility, lighting) U 1 ■ Coordinate all aspects of the Riverside County Municipal NPDES Storm Water Permit(program oversight, •2 f inspection,documentation, etc.) ch ■ Annual inspection of industrial and commercial facilities to comply with NPDESIstormwater requirements ■ Grading and right-of-way inspections citywide tied to land development, third party agency projects within E City boundary,encroachment permits, and City CIP projects o, ■ Prepare inspection reports using the City's standard form ■ FY 15116 Citywide Pavement Rehabilitation: Construction management and inspection for$1.3 million street reconstruction, conventional overlay and Asphalt Rubberized Aggregate Membrane(ARAM)overlay with o Type II slurry seal. Duration was 60 working days. Project was completed in April 2016. 1 N 28th Street Rehabilitation: Construction management and inspection for$450,000 full reconstruction of 28th Street, conventional AC Paving and ARHM overlay. Duration was 30 working days. Project was o completed in May 2016. ■ New Traffic Signal Installation (Mission Boulevard at Wineville): Construction management and U inspection for the $295,000 installation of a new traffic signal and ADA improvements. Duration was 45 ra 0 working days. Project was completed in April 2016. 0 ■ Limonite Avenue Street Improvements(Etiwanda to Bain): Resident engineering and inspection for the $4.7 million widening of approximately 1.2-miles of Limonite Avenue. The scope of work involves masonry/poured retaining walls, RCP storm drain, CMLC water main relocation, utility coordination, extensive w PCC work(curb, gutter,ADA ramps, sidewalk,etc.), bridge widening, embankments, signal modification, and ARHM overlay. Duration is 150 working days. Project to be completed May 2017. N Citywide Pavement Rehabilitation Phase 1: Construction management and inspection for$1.3 million E street reconstruction,ARHM overlay, and signal modifications with Caltrans right-of-way under State U encroachment permit. Duration was 45 working days. Project completed in January 2017. a a Citywide Pavement Rehabilitation Phase 2: Construction management and inspection for$619,000 street reconstruction and ARHM overlay. Duration was 35 working days. Project completed in February 2017. 0 Citywide Pavement Rehabilitation Phase 3: Construction management and inspection for$695,000 street reconstruction and ARHM overlay. Duration was 35 working days. Project completed in March 2017. ■ Citywide Pavement Rehabilitation Phase 4: Construction management and inspection for$1.4 million street reconstruction and ARHM overlay. Duration is 45 working days. Project completion will be June 2017. 0 Golden West Avenue Sidewalk Improvements(Safe Routes to School): Construction management and I inspection for$450,000 installation of retaining walls, sidewalk, curb/gutter and ADA Ramps. Duration is 45 working days. Project completed in December 2016. Page 110 HRGreen Packet Pg. 362 G.11.e City of Grand Terrace Construction Management Services Cantu-Galleano Ranch Road Bridge Widening over Day Creek Channel: Construction management and inspection for$1.5 million,developer-funded 80' length span over Day Creek Channel,slab on pre-cast girder construction. Duration is 60 working days. Project completed in February 2017. City of Palos Verdes Estates Key Proposed Staff: George Wentz, PE; Mike Myers, PE, QSDIQSP;Anne Garvey-Zaworski, PE; Carolina Fernandez, EIT, LEED AP; Chase Keys, EIT; Scott Gibson, QSP, CISEC ■ Initially in 2015, HR Green provided full staffing transition services from previous, long-time consultant, including, but not limited to building and safety administration,construction management, inspection, building official, plan check,city engineering, public works engineering, transportation planning, traffic engineering, CIP o program management, grant writing/administration, and project management a a Provided interim City Engineer(this staff person was then hired by the City) 9 Provide on-site CIP Manager, project managers/engineers,construction manager, inspector, Building Official c 9 Construction management and inspection of infrastructure improvements(e.g., pavement striping and marking on various roadways; annual street resurfacing and slurry seal program;and citywide drainage improvements 2 and street repairs) ?_ ■ FY16117 Slurry Seal Project: Construction inspection for the$453,000 slurry seal of various area streets Cn using Type II slurry. Duration was 35 working days. t w FY16117 Pavement Rehabilitation: Construction inspection for$650,000 PCC ADA upgrades and ARHM overlay of area streets. Duration was 35 working days. _ Construction management of residential home reconstruction and installation of bluff top fencing/barriers and waming signage; Solano Canyon improvements; and city hall emergency generator replacement c * Coordinated with City public works maintenance staff in helping prioritize maintenance activities, catch basin cleaning, and placement of water quality BMPs due to El Nino City of Lake Elsinore 0 Key Proposed Staff: George Wentz, PE; Jim Smith, PE; Steve Loriso, PE, QSDIQSP; Marla Doyle, PE; Chase Keys, EIT; Carolina Fernandez, EIT, LEED AP = ■ Interim City Engineer 1 Managed the prioritization, programming, and delivery of a $100+million CIP program o from planning, through design and construction I Over a six month period, the capital project delivery rate a increased 150%under HR Green's leadership Constructability review of parking lot and sidewalk construction of Rosetta Canyon Sports Park Phase II e Construction management of road, drainage, traffic, and utility projects = Coordinated construction installation of gateway monument entry signage along the 1-15 freeway through Caltrans and infrastructure construction(Collier Street Rehabilitation and Lakeshore Drive Parking Lot). s 0 City of San Gabriel a Key Proposed Staff: George Wentz, PE; Steve Loriso, PE, QSDIQSP; Carlos Morales, PE, QSDIQSP, CESSWI, Scott Gibson, QSP, CISEC ■ HR Green provides construction management, inspection, and materials testing for various grant-funded CIP projects ■ Construction management to oversee critical street rehabilitation of Charlotte Avenue from Mission Road to Grand Avenue;street rehabilitation of Bradbury Drive from Las Tunas Drive to Adelyn Drive; slurry seal of two City-owned parking lots(410 McGroarty and 425 South Mission); and slurry seal of three additional streets. ■ Construction management, inspection, and testing of critical, multi-phased pavement rehabilitation of Del Mar Avenue, funded by the California Infrastructure and Economic Development Bank, Technical asp Page 111 HRGreer Packet Pg. 363 G.11.e City of Grand Terrace Construction Management Services involved the pulverization of the existing pavement section to a total depth of 8.5-inches, construction of a 2- inch minimum variable thickness leveling course, as well as a 2-inch thick asphalt surface course between West Chestnut Avenue and Mission Road.Additional site improvements included Portland cement concrete sidewalks; cross gutters; curb ramps; signing and striping; adjusting water and gas valve boxes as well as traffic signal pull box and cover to grade. City of Placentia Key Proposed Staff: George Wentz, PE; Jim Smith, PE; Marla Doyle, PE; Young Park, PE, QSD/QSP ; * HR Green provided as-needed city/civil engineering, project 1 design I construction management, and plan check ° ■ Embedded City Engineer responsible for CIP preparation, project management, and land development ;, , processing U ■ Project management I design and constructability review for$16 million Metrolink station and five award- winning railroad grade separation projects valued at over$400 million ■ Oversaw$6.5 million in street rehabilitation improvements citywide through gas tax funding Z ■ Extensive collaboration with Orange County Transportation Authority, multiple cities, utilities, and water y , agencies to facilitate permits and improvements, including construction of major capital projects = as � E City of Pomona Key Proposed Staff: George Wentz, PE; Marla Doyle, PE; Steve Loriso, PE, QSDIQSP , ■ Current HR Green contracts(as-needed consulting engineering, Gold Line project management/construction 2 phase coordination, WQMP review, plan check, Hamilton Avenue Grade Separation) c ■ Provides civil engineering plan check services for various new land development construction and t improvements citywide, reviewing street improvement plans, grading plans,drainage plans, and utility plans , HR Green staff previously provided multi-faceted consulting engineering services, including plan review, CIP c project management, sewer design oversight, and roadway design management V City of Laguna Hills Key Proposed Staff: George Wentz, PE;Scott Gibson, QSP, CISEC o ■ Current on-call engineering,construction administration, inspection, plan check, and building safety services d 4 • Provided guidance and expertise to the City staff on matters of County to City transition,contract negotiations and organizational development, as well as established departmental procedures and standard forms for efficient operations of the Engineering and Building departments = ■ HR Green staff members have provided multi-faceted consulting for the past 20+years • Currently providing construction oversight, inspection,and plan review for the major$500 million renovation s of the Five Lagunas Mall. In addition to the renovation of the existing stores, new stores and restaurants will be added. Additionally 985 multifamily residential units will be constructed on the south side of the project, adding a , needed "roof tops"to help support the mall. Retail space will grow to 878,183 square feet. A six-story parking structure will be added. Additional improvements include adding a park with a river-like water feature and a boardwalk effect between retailers. ■ Inspection of all types of infrastructure (civil center renovation, street improvements, parks) and building projects, including commercial tenant improvements (e.g., special inspection of Smart& Final store and 5 story mixed-use senior residential retirement facility), new homes up to 7,000 square feet in size, smaller permit inspections (e.g., solar and photovoltaic panels up to 8,000 watts, re-piping), and OSHPD 3 inspection for patient care facilities(e.g., dentist and doctor offices) Page 112 HRGreen Packet Pg. 364 .4 City of Grand Terrace Construction Management Services ■ Citywide Street Maintenance Project: Construction management and inspection of curb and gutter repair, installation of ADA ramps at various locations,cold planning and resurfacing of streets and slurry seal where applicable. ■ Alicia Streetscape Improvement: Construction management and landscape inspection of City-funded landscape and irrigation project, The$320,000 project consisted of one and a half miles of parkway landscape improvements along Alicia Parkway.The work encompassed two slopes, special redwood fencing (1300'+), rock cobble paving and electrical work. Traffic control along this heavily traveled street required extra effort to achieve Watch book compliance. The complicated wood fence construction was very labor intensive and required constant monitoring to achieve a good finished product. ■ Intersection Widening at Alicia Parkway and Paseo del Alicia: Construction management and c inspection for the grading, construction of a 200 foot retaining wall, road widening, curb and gutter,sidewalk, a asphalt and concrete paving, relocation of a traffic signal, signing and striping. * Clarington Park: Construction management and inspection to monitor the development of Clarington Park c involving grading, drainage, landscaping, and irrigation. ■ Cabot Road Rehabilitation: Construction management and Inspection for pavement replacement project CD involved grind and cap from !_a Paz to Oso Parkway; curb, sidewalk, and cross-gutter rehabilitation; manhole ?_ CD adjustments;traffic control; liaison with contractors, and processing of change orders. ($800,000 construction n cost) CD ■ Moulton Parkway Widening &Repaving ($1.5 million project involving one mile of roadway) d SI Toro Road Widening($3.5 million project involving one mile of roadway) ■ Avenida de la Carlota Widening: Design and construction administration of road that included two parallel design alternatives and environmental clearances to expedite the schedule, as well as a bid option alternate for the contractor to bid on both alternatives. Received permits from Caltrans and County of Orange. This allowed ° City to qualify for$400,000 in regional funding and accelerated the completion date. L N c°� 6. Labor Hours Per Addendum 1, we understand Consultant services will be on an as-needed, on-call basis throughout the term of the agreement. Once a task order assignment is provided we will review the construction documents, scope of 0 work, and City requirements in order to provide appropriate labor hours, resources, and level of effort to complete a the project in a timely and quality manner. 7. Schedule CD E Per Addendum 1,we understand Consultant services will be on an as-needed, on-call basis throughout the term of the agreement. Since each project has unique issues(e.g., residential vs. commercial project area, day vs. night a construction, slurry seal vs. full reconstruction, arterial vs. collector streets, level of utility coordination, magnitude of stakeholder coordination,environmentallgeotechnical considerations, etc.) we will establish a customized schedule and timeline showing activity and duration for each task that might be assigned. 8. Compensation 1 Fee Schedule Per directions in Addendum 1,we are including our fee schedule I consultant hourly rates in a separate, sealed J envelope. Page 113 HRGreen ID I Packet Pg. 3 57 a City of Grand Terrace Construction Management Services 9, References `HR Green has effective management controls in City of Jurupa Valley place to control costs and provide timely information M Gary Thompson-City Manager regarding project progress. The City has no hesitation t 8930 Limonite Avenue,Jurupa Valley,CA 92509 in recommending HR Green's services." i 951.332.6464 I gthompson@jurupavalley.org Gary Thompson, City Manager , City of Laguna Hills (D "HR Green staff members have provided consistent ° Ken Rosenfield, PE-Director of Public Services a 24035 El Toro Road, Laguna Hills, CA 92653 and excellent services for the City for the past 20 years. [They] are well qualified staff in implementing U 949.707.2655 I krosenfield@ lagunahillsca.gov CIP Projects from inception to completion." Ken Rosenfield, PE, Director of Public Services City of Palos Verdes Estates -- 2 Ken Rukavina, PE- Public Works Director/City Engineer O � 340 Palos Verdes Dr.West, Palos Verdes Estates, CA 90274 = , 310.378.7820 l krukavina@pvestates.org E , IM City of Lake Elsinore 1 Grant Yates-City Manager a 130 South Main Street, Lake Elsinore, CA 92530 951.674.3124 x204 I gyates@lake-eisinore.org ' City of San Gabriel Darrell Grilley, PE- Public Works Director/City Engineer 425 South Mission Drive, San Gabriel, CA 91776 0 626.308.28001 dgrilley@sgch.org " 4 d City of Placentia c� ; Damian Arrula-City Administrator = 401 E. Chapman Avenue, Placentia CA, 92870 714.993.81171 darrula@placentia.org E City of Pomona a Ron Chan-Senior Civil Engineer 505 South Garey Avenue, Pomona, CA 91766 909.620.2286 I ronald than@ci.pomona.ca. Page 114 HRGreen Packet Pg. 366 G.11.e City of Grand Terrace Construction Management Services 10. Insurance AC R O CERTIFICATE OF LIABILITY INSURANCE i`7iosn°oi6" O THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. It SUBROGATION IS WAIVED,subject to the terns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights 10 the certificate holder In Ileu of such andonemenl s. rN+ PRODUCER 1-600-300.0775 Michelle Gruis V Halms■ Murphy 6 Tusac - CA PHONE -- - d 319-11 7715 • e66-232-7022 201 first Street IN, suite 700 laehelmesmu •cos, fl INSURE AFFOROMIG COVERAGE NAIL Cedar Rapids, rA 32/01 INSURERA Zurich American insurance C=W ny 116S39 ram+ URURED INSURERS Traveler• Property Casualty Company of 125674 (•� HE Green California, Inc. INSURERC.XL SPECIALTY INS CO 137605 O 1200 Town A Country INSURER suits 1025 INSURERS:, N Orange. G 92e6e V COVERAGES CERTIFICATE NUMBER:49567523 REVISION NUMBER: THIS IS TO CERT.FY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD � INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. a•' 01 AOgl;s(I811 - -ri`6FF 0OL-CVEk0 = LTII TYPE OF POLCTNUaLR LRNTS GCl A X GOMMERCULL GENERAL LIAaILItT DIA3730f670T 01/01/17 O3/Ol/Sa 'EACHOCC"ENCE f 2.000,000 E CLAeNSa+AOE ,x,OCCUR �Ey I :3 300.000—! IED EXP - .f 10,000 PERSONAL{ADV WAIRY IS 1,000,000 GE•IL AGGREGATE LUp. RALAO APPLES PER 9LNEOREGAtE _ f 21000,000 POLICY X JFxECT X LOC PRDDLCT5-COMPIOPAGG 3 2.000,g0a� A POMOOrBILEL4181LRT t3"3730116407 01/01/17 01/01/18 COQUI EDSWOOL—L IS 2.000,000 0ANY AUTO BODILY SUURY IPN pl' )SO D SCHEDULEDIHIRED AUTOS P �O$ 0 I+RO—F'Ekr7b,+ Sf 3 C I LPP.21+FIgL_— s V B Z WIeRELLA LIM Z O�U{ SDP1406656617 01/01/17 Ol/Ol/Ie EACH OCCURRENCE 1f 151 OQ0,000 EIIGEsa I" CIAILr uADE Z.0 EGATE S 15.00�� /G OEO Z RETENTIONf 1o,000 WORRIRf COMPENSATION A I MC373096607 02/41/17 01/OI/ls X AT i R = AND EMROYERS'llAealTY ._ ANY PROPRIETOUPARTNEMEXECUTIVE TIN EL EACH ACCIDENT S 2.000,goo O OrFS:ERAIEMBER EXCLUDED? NIA (M&XWMIl NH) EL DISEASE-EA EMPLOYE S 1,DO0,oo0 ??aMs _ OFSCNIPIN]H DF OPPRAT O,bW E L DISEASE•PDIIC'/LIMIT S 1,000.000 C Professional Liability I DPRf906{6{ 01/03/17 01/01/16 r1Per Claim 5,000,00a G3 IClaLms Made Cevaragel I rAggrageto 6,000,000 S1 II DESCRIPTION OF OPERATIONS LOCAtNMI I VEHICLES(ACORD 101 AddnlwW RwnuN 1en.aul.,w.y w sycMdll IMn TPNee MnglAlNl (D G 0 t.T y., CERTIFICATE HOLDER CANCELLATION Q �L SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE �+ To Nhom It May Concert THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE VATH THE PDUCY PROVISIONS. AUTHORIZED REPRESENTATIVE i O 1988•2014 ACORD CORPORATION. All rights reserved. L ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD stl kbrewrcr 4956,1522 Page 115 HRGreen Packet Pg. 3 7 G.11.e City of Grand Terrace Construction Management Services 11 . Conflict of Interest HR Green exclusively serves public agencies. The firm has no financial, business,or other relationships with the City that may have an impact on the outcome of this contract or any resulting construction project. HR Green also has no current clients who may have a financial interest in the outcome of this contract. 4 aD o � a o N N � 4 d4 M r _ d E G1 4 IM _ i eC 1 O � 4 7 L ' VI V 0 _ 4 VNN LL 4 _ 4 d t � 4 yid Q 4 Page j 16 ® ! HRGreen Packet Pg. 368 G.11.e City of Grand Terrace Construction Management Services 12. APPENDIX - Resumes Steve Loriso, PE, QSD/QSP— Project Manager Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA#64701/Qualified SWPPP Developer/Practitioner(QSDIQSP), CA#00503 Steve has nearly 20 years of design, CIP program management, design management, plan review, NPDESIwater quality compliance, and construction management experience of municipal public improvement projects, including roads,drainage, water, sewer, traffic, grading, parks, recreational facilities, and parking lots. He has c served 20+cities, including managing the design and construction of infrastructure projects for the Cities of a Corona, Lake Elsinore,Jurupa Valley, San Gabriel, Azusa, and Pomona. For Corona he designed two parking lots: (1) Police parking lot(corner of Buena Vista and 6th Street, now used as public parking). Approximately 2.5 L) L acre site utilized for secure storage of police vehicles, including landscaping, lighting and street improvements. (2) Riverside County Courthouse/Corona Police parking (currently used as secure courthouse parking). Approximate 45 parking stall lot within the confines of existing buildings. Included the preparation of design plans to incorporate 40 security fencing,ADA compliant improvements and placement of backup generator facilities. In 2015 and 2016 for Lake Elsinore Steve provided CIP management,design project management, land development coordination, _ 49 quality assurance/quality control, and construction management to help prioritize and program CIP road and E drainage projects involving a large backlog that needed to be expedited through design and construction. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for various = municipalities; performed review of compliance documents for private and public developments, and acted as the owner's representative and liaison between design teams and general contractors on facility and infrastructure c construction projects. He has also prepared and reviewed WQMPs and SWPPPs. He has managed the design of street and parking lot projects for the City of Azusa. 46 Program 1 Construction Management, City of Lake Elsinore, CA. Provided CIP management, project c°� management, quality assurance/quality control, and construction management to help prioritize and program of CIP road and drainage projects involving a large backlog that needs to be expedited through design and construction. o Municipal Engineering, City of Jurupa Valley,CA. Deputy City Engineer responsible for managing City's Capital L Improvement budget, plan checking of land development projects, overseeing the design and construction of all capital projects,facilitating the MS4 Permit and stormwater quality compliance requirements, and grant = writing/administration. Del Mar Avenue Pavement Rehabilitation, City of San Gabriel,CA. Project Manager for the construction management and inspection of a critical, multi-phased pavement rehabilitation of Del Mar Avenue. This project was the first of three phases of pavement rehabilitation on Del Mar Avenue funded by the California Infrastructure a and Economic Development Bank. Project involved pulverization of existing asphalt concrete pavement and placement of new ARHM. Also, oversaw soils and materials testing services. > Program Management, City of Pomona,CA. Contract Program Manager for the City's Utility Services Department responsible for the design and construction of various sewer and water projects. Handled project analysis, RFP preparation and evaluation, project coordination, and City Council award and advertisement of bid packages. Page 11 HRGreen Packet Pg. 369 G.11.e City of Grand Terrace Construction Management Services Valley Boulevard Street Rehabilitation, City of Walnut, CA. Project Manager for the design, construction management,contract administration, and labor compliance of approximately one mile of road reconstruction and widening, including removal and replacement of existing asphalt concrete pavement, construction of center median,curb, gutter, sidewalk, bus turnouts, and traffic signal improvements. Project required extensive coordination between the Cities of Walnut and Industry, and the County of Los Angeles. Public Works Maintenance Facility, City of San Gabriel, CA. Program Manager for the development and , construction of a new Public Works Maintenance Facility to accommodate the Police Department's y expansion. The project was separated into two phases of construction 4 rough grading of an existing trash d transfer facility and the final facility construction. The rough grading project involved the overexcavation and o recompaction of the 2.5 acre site in order to provide a solid surface to construct the new$7.1 million public a works facility. ' v , Oak Park Cemetery Expansion,City of Claremont, CA. ProjectlConstruction Manager for the expansion of the Oak Park Cemetery which required the installation of new infrastructure(e.g.,street expansion, irrigation improvements, plot configuration, and construction of a niche wall for placement of urns). The project was completed within budget and schedule. o CD E CD , 0 t / of c O_ _ m VN d t , V , a � Page 2 Packet Pg. 370 G.11.e City of Grand Terrace Construction Management Services George Wentz, PE - Principal-in-Charge Master, Public Administration/Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA, #43273 George serves as Vice President in the Governmental Services Business Line of HR Green,which offers a comprehensive suite of services to help local agencies function more effectively and efficiently. He brings more than 35 years of administrative, management, and local government related experience, focused on delivering consulting support to public agencies. He has served as City Manager,Assistant City Manager, Public Works Director, City Engineer, Building Official, Planning Director, Traffic Engineer and Economic Development Manager. c George has directed and administered projects which range from on-call support to full city contract services. His a responsibilities have ranged from accountability for day-to-day completion of activities associated with a contract to t Principal-in-Charge of particular projects. His managerial experience and high level of success is well documented L) and recognized by the cities he has served. N He is recognized in the field as having a unique talent in working well with City Councils, boards, commissions, committees, ad-hoc groups, managers and staff to achieve desired agency results. He has focused on the master � planning and implementation of high-profile, revenue-producing developments, golf courses, and mixed-use resort = communities. Moreover, he has served as a development manager, responsible for identifying specialty designers, E contractors, and operators; preparing and maintaining documentation; incorporating applicable procedures and CD, standards into design and construction documentation;coordinating closely with agency,developer, city departmental staff, approving agency, and community stakeholders;facilitating community outreach; and coordinating project management, estimating,constructability, and scheduling efforts, c On-Call Consulting,City of Laguna Hills, CA. Principal-in-Charge for provision of various engineering, building safety, construction oversight, and inspection services on a task order basis as well as managing the Building and Safety operations. c°� Building Plan Check and Inspection,County of Orange,CA. Principal-in-Charge for building and civil plan V review, inspection, and planning efforts for the 23,000-acre Ranch Plan(Rancho Mission Viejo), the County's o largest development. a i As-Needed Building Inspection, County of Orange, CA. Principal-in-Charge for as-needed building inspection of residential and commercial building facilities throughout the County. x Building &Safety and Public WorkslEngineering, City of Palos Verdes Estates, CA. Principal-in-Charge overseeing Building and Safety, Public Works, and Engineering operations, Man agement/Operations, City of Jurupa Valley, CA.Assistant City Manager responsible for oversight of a Planning/Community Development, Engineering, Public Works, Building& Safety, Code Enforcement, Development Services, IT, E-government, Inspection, and Counter Services. Under George's leadership, HR Green, Inc. provides all City Engineering, Public Works, Building/Safety and Code Enforcement contract services to the City. HR Green, Inc. was responsible for transitioning all services away from Riverside County. Since the transition, permitting processing costs and inspection fees to applicants has been reduced by 35% (while enhancing services). In addition, we have maintained 100%success rate for on-time plan reviews and inspections; garnered more than $4 million in grant funding; achieved full cost recovery for departmental services; and delivered 200% more in roadway construction projects. Recently, he oversaw the relocation and consolidation of all city departments under a Page 13 HRGreen Packet Pg. 371 G.11.e City of Grand Terrace Construction Management Services compressed schedule to a renovated multi-story building which involved major tenant improvements to accommodate all city staff. Program I Construction Management, City of Lake Elsinore, CA. Principal-in-Charge for CIP management, project management, quality assurancelquality control, and construction management to help prioritize and program of CIP road and drainage projects involving a large backlog that needs to be expedited through design and construction. Del Mar Avenue Pavement Rehabilitation,City of San Gabriel,CA. Principal-in-Charge for the construction management and inspection of a critical, multi-phased pavement rehabilitation of Del Mar Avenue. This project o was the first of three phases of pavement rehabilitation on Del Mar Avenue funded by the California Infrastructure a and Economic Development Bank. Project involved pulverization of existing asphalt concrete pavement and 1 placement of new ARHM. Also, oversaw soils and materials testing services. c Program Management,City of Pomona, CA. Principal-in-Charge for the plan check and construction support for CIP and land development projects, including the Gold Line. O ' Project Management, City of Moreno Valley, CA. Project Manager responsible for the oversight of CIP projects CD during period of rapid growth. E , c , Jim Smith, PE--QAIQC Manager Masters, Business Administration/Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA w #42977 For nearly 30 years Jim has served as Public Works Director/City Engineer for nearly 10 Southern California cities, 0 , including Lake Elsinore, Jurupa Valley, Moreno Valley, Indio, Placentia, Yorba Linda, Calimesa, San Bernardino, _ Norwalk, and Garden Grove. He has established design and construction standards for capital projects, reducing overall public construction costs 20%; analyzed and implemented municipal information management systems;guided the preparation of grant applications for capital projects, realizing subsequent revenues in excess of$3 o 0 million per year from external sources; administered multi-year Capital Improvement Programs,completing d municipal improvements for large projects totaling in excess of$800 million; planned and organized special ballot elections,generating annual revenues for parks, landscaping, police services, street lighting, and other infrastructure; and negotiated engineering and real property contracts for agencies. He has also managed all facets = ' of CIP programs, including construction management. E a � Page14 HRGreen Packet Pg. 372 G.11.e City of Grand Terrace Construction Management Services Marla Doyle, PE—Construction Manager 1 Resident Engineer Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA#35086 Marla has more than 30 years of public works administration, city engineering, civil engineering, infrastructure design, water quality, and construction management experience involving road, bridge,water, open space, trail, grade separation, water quality, drainage, building, traffic, and utility projects. Marla serves as Construction Manager for various CIP projects, including the$5 million Limonite Avenue Widening for the City of Jurupa Valley. As Lake Elsinore's CIP Design I Construction Manager she oversaw infrastructure projects, including gateway monument entry signage along the 1-15 freeway, processing land development projects, and managing infrastructure design and construction(Collier Street Rehabilitation and Lakeshore Drive Parking Lot). As City c Engineer she has overseen the design and construction of CIP projects for the Cities of Placentia, Pomona, a Oceanside, Rancho Palos Verdes, and Newport Beach. As Pomona's Project Manager for the$40 million Mission Boulevard/SR 71 Grade Separation project, she facilitated extensive community involvement; coordinated L) L phased detouring of traffic during multi-year construction timeframe; and worked closely with businesses to maintain ingress/egress during business hours. She also served as Culver City's Construction Manager for a major downtown streetscape project. For While with HR Green she has also reviewed plans for the Counties of Orange and Imperial as well as the Cities of Placentia, Lake Elsinore and Jurupa Valley. Cn City Engineering, City of Lake Elsinore, CA. CIP Manager for overseeing various infrastructure projects, including construction oversight of gateway monument entry signage along the 1-15 freeway and managing CD, infrastructure design and construction (Collier Street Rehabilitation and Lakeshore Drive Parking Lot). _ City Engineering,City of Placentia, CA. City Engineer responsible for managing and directing the Engineering c Division of the Public Works Department, including traffic engineering, land development, capital improvement project design and construction, water quality, pavement management, and asset management. Oversaw i development and implementation of the City's Capital Improvement Program. c Construction Management, City of Jurupa Valley, CA. CIP Manager for overseeing the design and construction of various infrastructure projects, as well as support to help coordinate land development projects,grant applications, and staff reports. Construction Manager for$5 million Limonite Avenue Widening project. o _ City Engineering,City of Pomona,CA. Deputy Public Works Director/City Engineer responsible for managing L and directing the Engineering Division of the Public Works Department, including traffic engineering, land development, capital improvement project design and construction, water quality, pavement management, and x 9 asset management. Oversaw development and implementation of the City's 5-year Capital Improvement Program ($232 million funded over a five-year period). Served as Project Manager for$40 million Mission Boulevard/SR 71 Grade Separation project, which transformed an existing at-grade crossing into a grade-separated overpass. This project involved extensive community involvement(e.g., monthly meetings during construction). Coordinated phased detouring of traffic during multi-year construction timeframe. Also,worked closely with a businesses to maintain ingress/egress during business hours. City Engineering, City of Oceanside, CA. Deputy Public Works Director/City Engineer responsible for managing and directing Engineering Division of the Public Works Department for five years, including land development, CIP design and construction, pavement management, and asset management. Oversaw development and implementation of the City's 5-year Capital Improvement Program. Project Manager for El Corazon Senior Center, San Luis Rey River Maintenance Project(US Army Corps of Engineers as lead agency), and Pacific Street Bridge project. Oversaw the design and construction of 1.5 mile Rancho del Oro roadway, a new backbone roadway Page 15 ` HRGreen Packet Pg. 373 G.11.e City of Grand Terrace Construction Management Services with landscaped medians, meandering sidewalks, and side slopes to support new development and senior center. City Engineering,City of Rancho Palos Verdes, CA. Deputy Public Works Director/City Engineer responsible for managing and directing Engineering Division of the Public Works Department, including traffic engineering, CIP design and construction, and pavement management program. N Municipal Engineering, City of Newport Beach, CA. Senior Civil Engineer responsible for the supervision of engineering and support staff in the design and construction of capital improvement projects. Implemented y Pavement Management Program. Served as Public Works representative on all projects and issues relative to the Upper Newport Bay. o a Various Construction Engineering and Management Projects, Southern California. Project Manager responsible for the supervision of engineering and support staff in the construction of capital improvement projects c for public sector clients. Handled constructability reviews of proposed project plans and specifications as well as N construction management of public agency capital improvement projects. Downtown Streetscape, City of Culver City,CA. Construction Manager for main thoroughfare, bordering City o Hall and involving the realignment of Culver and Washington. The project narrowed the roadway and widened sidewalks to enhance walkability in the downtown district. Coordinated new City Hall construction as well as E extensive public art installations. Project involved the complete reconstruction of roadway. Removed old, buried railroad tracks. Added decorative hardscape and landscaping. Interfaced with local businesses on a daily basis and coordinated heavy traffic flow that had to be detoured through the project area following a major earthquake which made a neighboring freeway impassable until repairs could be made. o t � Mike Myers, PE, QSDIQSP—Construction Manager/ Resident Engineer Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA#30702/Qualified SWPPP Developer — and Practitioner(QSD/QSP), CA#20362 � Mike has more than 30 years of public sector engineering experience, including CIP project management, design, o , and land development management for 15+cities. He also possesses extensive project and construction a management knowledge coupled with strong subdivision processing and interpersonal communication skills. Mike has managed street and CDBG-funded improvement projects; new traffic signals,signing and striping; storm drainage projects; sewer pipeline projects; state highway crossings, and bridge projects. For Jurupa Valley, _ Moreno Valley, and Palos Verdes Estates he served as Project Manager responsible for a full range of CIP project and land development management projects, including capital project identification, scope definition and s initial budget estimates for various annual and 5-year capital projects; identification of and application for various alternate local, State and Federal funding sources; preparation of scopes of services, solicitation of proposals, and a selection of consultants for project design, survey, inspection and construction management; monitoring design consultant's progress including consultants monthly invoices, review of progress submittals of improvement plans, and value engineering; processing CEQA and NEPA environmental documentation; utility coordination; plan review; and bid processing. Recently, he has designed numerous street rehabilitation projects involving the innovative use of recyclable materials. For Jurupa Valley, he has: 1 ■ Facilitated MOU with UPRR for encroachment permit issuance for$17 million Clay Street Grade Separation Developed, budgeted, administered, and managed City's initial capital improvement program, including engagement of capital project civil design consulting services 1 Page 16 HIRGreen Packet Pg. 374 i G.11.e City of Grand Terrace Construction Management Services Utility coordination, management and issuance of excavation permits in the public right-of-way p Attended Planning Commission meetings and serving as the primary City representative to facilitate the processing, approval, and construction of land development projects(2,000+ units). Mike has also handled a broad range of municipal consulting services(federal grant funding, design, CIP management, plan review, assessment engineering, counter services, and construction management) for the Cities of Azusa, Apple Valley, Moreno Valley, Rancho Palos Verdes, Palos Verdes Estates, Diamond Bar, San Dimas, Hidden Hills, and Moorpark. He also has been involved in the land development design and processing of projects throughout Riverside County, including Moreno Valley and Indio. 0_ .o L Young Park, PE, QSDIQSP—Construction Manager/ Resident Engineer ? Master of Science, Civil Engineering,Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA L #54477/Qualified SWPPP Practitioner/Developer,#01155 N For 20 years Young provided a broad range of municipal I construction engineering, management, and plan check to the City of Corona(reviewed Specific Plan and EIR for large scale developments, which consisted of Cn master infrastructures, including sewer system capacity analysis, water transmission/distribution demand analysis, _ storm drain improvements, water quality measures, roadway system, mass grading, and all other necessary E provisions; processed entitlements for private subdivision projects; plan check street, sewer,water, storm drain, a� grading, erosion control plans, hydrology/hydraulics reports, WQMPs, legal descriptions, and cost estimate; _ coordinated with the field staff to resolve various field complexes during construction of public improvements; prepared RFPs for hiring consulting engineers for City water distribution/transmission line and sewer conveyance c line improvements; prepared CDBG grant fund application; and monitored construction activities and materials to comply with special provisions for water and sewer standards. Overall, Young has nearly 30 years of diverse civil L engineering and project/construction management experience for various 15+California cities, including 5 Inland Empire agencies. He has prepared Requests for Proposals to select consulting engineers; recommend the selection of consulting engineers; negotiated design, and modified fees. Young has administered the public bidding process; contract award; notice-to-proceed; performed complex design tasks and solves major design problems; pre-construction meetings; mix design review; monitored construction schedules; handled material changes during o the entire course of work; and maintained chain of command for change orders, public safety and traffic control for = public works projects. He has represented the City Engineering Division in meetings with developers and agencies. L c� CIP Engineering,City of Lawndale, CA. Senior Civil Engineer managing various CIP projects, including = monitoring of construction phases, contract administration, project plans, and preparation of RFPs to hire the consulting engineer. Developed and maintained project budgets and schedules. Reviewed private development improvement plans, including street, sewer and grading plans. Supervised engineering staff. r Florence Avenue Resurfacing, City of Bell, CA. Oversaw contract bidding,award and construction under a E76 authorization, which included various administration forms associated with the Local Assistance Procedure Manual(LAPM) until Final Inspection was filed. Project ran from Walker Avenue to the Los Angeles River Bridge and used STP-L funds(390K). Page 17 HRGreen Packet Pg. 3 57 I G.11.e City of Grand Terrace Construction Management Services Anne Garvey-Zaworski, PE—Construction Manager! Resident Engineer 0 Bachelor of Science, Civil Engineering/Registered Civil Engineer, CA,#57278 Anne brings more than 30 years of municipal engineering and project management experience of public works capital projects and programs from conceptual planning through construction; plan review; public counter assistance; and a successful track record procuring federal, state, and regional grant funding. She has managed the design/bidding/construction of City CIP projects(contract value: $50K-$24M). Projects ranged from street ^ improvements(Palos Verdes Estates), removal and replacement of an 80-year old 8MG buried potable water concrete reservoir with new passive park on top(on a very confined site in Beverly Hills); seismic retrofit of above- grade steel potable water reservoirs; internal lining of a 50-year old 4MG concrete potable water reservoir; a new o $7M sports complex in Bell Gardens and a$9M downtown improvement project in Montebello; a 10,OOOSF a expansion to the Palos Verdes Interpretive Center; new softball fields; storm drain construction on a bluff; p reroofing of City buildings; street reconstruction/overlay; reconstruction and acceptance of private streets; bridge c widening; new storm drains; new street lighting; new traffic signals and interconnect; traffic signal modification; N 4 electronic marquee signs; new ball fields;water mains; road reconstruction; new retaining wall for an eroding slope; F; new sewer, water main and road; new ADA ramps; new City gateway monuments and park improvement 4 construction. Anne has also reviewed/conditioned/approved private and commercial development projects, co 4 performing grading plan checks, permit issuance and follow-up grading inspections on private and commercial (D ' development projects. Provided assistance at the public counter with information regarding: legal descriptions of E parcels, address verification, property ownership, tax assessors parcel numbers, easements,flood zone status, public right-of-way, property jurisdiction and assessment districts. She has managed the development of a county- wide GIS; identified infrastructure priorities and issues and researched new and developing infrastructure rehabilitation technology in addition to green building and grant research and applications. c t � Carlos Morales, PE, QSD/QSP, CESSWI—Construction Manager/ Resident Engineer Bachelor of Science, Civil Engineering;Registered Civil Engineer, CA#84822; Certified Erosion, Sediment, and Storm Water Inspector(CESSWI), CA#3128;Certified Qualified SWPPP Developer/Practitioner 0 (QSD/QSP), CA#25747, Confined Space training = 0 Carlos brings more than five years of diverse construction management, inspection,water quality and environmental services for public agencies. He has inspected and overseen street rehabilitation and slurry seal projects. Carlos is well versed in Caltrans required documentation for project authorization as well as the Construction General Permit for Storm Water Quality requirements; is familiar with applying the new MS4 Permit = requirements to inspections; is efficient in AutoCADlCivil 3D design and able to read engineering drawing; performs storm water sampling, coordinates with labs for analysis, and reviews storm water quality data; is proficient in Microsoft Office, AutoCAD, and has experience with ArcGIS; possesses outstanding analytical and problem solving skills for calculating quantities and creating estimates; and provides excellent customer service while being bilingual a , in Spanish. 4 Del Mar Avenue Pavement Rehabilitation, City of San Gabriel,CA. Construction Manager and Inspector for a critical, multi-phased pavement rehabilitation of Del Mar Avenue($850,000 construction cost for phase 1). This project has involved three phases of pavement rehabilitation on Del Mar Avenue funded by the California Infrastructure and Economic Development Bank. Project involved pulverization of existing asphalt concrete pavement and placement of new ARHM. Also,oversees soils and materials testing services. , Page 18 HRGreen Packet Pg. 376 G.11.e City of Grand Terrace Construction Management Services Great Streets, City of San Gabriel, CA. Construction Manager to oversee critical$500,000 street rehabilitation of Charlotte Avenue from Mission Road to Grand Avenue; street rehabilitation of Bradbury Drive from Las Tunas Drive to Adelyn Drive; slurry seal of two City-owned parking lots(410 McGroarty and 425 South Mission); and slurry seal of three additional streets. Limonite Avenue Street Improvements (Etiwanda to Bain),City of Jurupa Valley,CA. Resident Engineer for the$4.7 million widening of approximately 1.2-miles of Limonite Avenue. The scope of work involves masonry/poured retaining walls, RCP storm drain, CMLC water main relocation, utility coordination, extensive PCC work(curb, gutter,ADA ramps, sidewalk,etc.), bridge widening, embankments, signal modification, and ARHM overlay. Duration is 150 working days. Project to be completed May 2017. 0 L a Construction Inspection and NPDES Compliance,City of Jurupa Valley,CA. Environmental Programs Inspector. Updated the database for all commercial/industrial facilities and all active construction sites within the L) City.All active construction sites have been inspected to verify contractors are meeting the minimum storm water requirements. Completed inspections on all commercial and industrial facilities to meet the MS4 Permit requirement. NPDES Compliance, City of El Monte, CA. Lead Inspector for all commercial/industrial inspections and Cn completed a total of 500 inspections. Performed inspections,distributed educational materials, documented storm water BMP deficiencies, prepared notices of violation, reported IC/IDs, and scheduled follow-up inspections. Completed screening of all outfalls in the City's jurisdiction and recorded all dry weather flow. Completed sampling = to meet permit requirements and reviewed lab data. c NPDES Compliance, City of Covina,CA. Lead Inspector helping complete a total of 400 inspections.Assisted in managing the database of all businesses that were inspected and worked with owners to ensure compliance was L achieved. Visited locations that had citizen complaints and stopped non-storm water discharges. NPDES Compliance, Los Angeles Unified School District, CA. Environmental Project Engineer responsible for c0 the review of the District's Storm Water Technical Manual and Permeable Paving contract special provisions. Participated in a performance review of post construction BMPs at three school project sites and prepared reports on the findings of BMP efficiency. o _ NPDES Compliance,Caltrans District 7. Team Lead for Caltrans TMDL monitoring in District 7. Installed a automated sampling equipment for three locations in Los Angeles County to collect flow weighted samples. During 0 rain events, organized teams to collect and deliver water samples to labs for analysis. Completed reports for each = event and analyzed the constituent's results to give an overall result for the event. Provided the"End of Season" report comparing all TMDL sites throughout California and summarized findings on all locations. NPDES Compliance, University of California, Los Angeles, CA. Worked as a third party inspector for all UCLA construction projects to ensure all projects met Construction General Permit requirements. Reviewed sampling a data, inspections, REAPs, and BMPs. Provided an inspection report to summarize compliance of contractor to UCLA. Page 19 HRGreen Packet Pg. 3 7 G.11.e City of Grand Terrace Construction Management Services Scott Gibson, QSP, CISEC —Construction Manager College Coursework(Construction Technology) Qualified SWPPP Practitioner(QSP),#23160; Certified Inspector Soil and Erosion Control(CISEC), #0106; Trenching and Excavation Competent Person;Confined Space Competent Person;California Landscape Contractors License,#724119; California Licensed Journeyman Electrician,#122757;ACl Concrete Technician,#01130439; California Underground Storage Tank Installer(UST),#5113105-U1;California Underground Storage Tank Operator(UST)#5113105-UC;40-Hour HAZWOPER;First Aid&CPR;SCAQMD ^ 1 PM 10;Former U.S. Marine and Combat Veteran aD 1 Scott brings 24 years of experience in the construction industry, serving as a Construction Manager/Senior o Inspector on a variety of infrastructure and federally funded capital improvement projects for agencies throughout a. p1 Southern California, including the County of San Bernardino; the Cities of Jurupa Valley, Banning, Fontana, Rancho v Cucamonga, Indio, Riverside County Transportation Department, March Joint Powers Authority, and Morongo Band c of Mission Indians. His experience includes paving,concrete structures, steel structures, Underground Storage N 1 Tanks(UST), pipeline, electrical, and landscape construction. Related projects include road, highway and bridge Widening; pavement reconstruction/rehabilitation; fiber optic installation; water and sewer replacements;grade 1 separations; and bridge retrofits. For the City of Banning's Electrical Utility Scott provided inspection during co 1 Verizon's FTTP fiber optic installation throughout the City, both above and below ground. E Public Works and Land Development Projects, City of Jurupa Valley, CA. Construction Manager and � 1 Inspector for CIP infrastructure(pavement rehabilitation,street widening,drainage, bridge, utilities), land 1 development, and encroachment permit projects. Most permits are related to utility work, such as gas services, Edison pole replacement, residential driveways, as well as roadways and landscaping.The 301h Street Pavement 2 ; Rehabilitation project required a Caltrans encroachment permit. W4 South Fork Lyttle Creek Bridge Replacement Project,County of San Bernardino,CA. Construction Inspector c for the installation of culverts, temporary roadway crossing of creek, and diversion of the entire South Fork of Lyttle - 1 Creek. Inspected structural steel, forms and concrete for bridge abutments and wingwalis of this precast girder 4 bridge. 0 1 Public Works Projects, City of Fontana, CA. Served as Public Works Inspector related primarily to construction 1 of housing tracts(KB Homes, Lennar, Pulte, etc.) involving storm drain, curb and gutter, pavement, as well as 1 commercial construction in the City's right of way. 1 x Cactus Avenue Bridge Widening, March Joint Powers Authority, Riverside County, CA. Assistant Resident / Engineer for the construction of the Cactus Avenue Bridge Widening. The work involved the inspection and Quality E / Assurance of all construction related activities for the new bridge over the BNSF Railway. The new bridge was a 4 box girder/post tensioned concrete structure. Adopted the Caltrans Construction Manual and the Caltrans Bridge Construction Records and Procedures Manual, and provided all observation and record keeping services per these a 1 standards. State Route 79 Widening, Riverside County Transportation Department,CA. Resident Inspector responsible for the inspection of all aspects of roadway construction(excavation, grading, paving,storm drain, retaining wall { structures, and striping). This federally-funded project was administered by Caltrans and extended 12 miles from Domenigoni Parkway to Pourroy Road. ` i Page 110 ® 1 HRGreen Packet Pg. 378 G.11.e City of Grand Terrace Construction Management Services Wastewater Force Main, Morongo Band of Mission Indians,CA. Provided construction observation and project management for the installation of a 5,300' 8" HOPE force main from the Nestle Waters bottling facility to the Tribe's wastewater treatment plant. The work involved the inspection of the pipeline, trenching, HDPE"butt fusion"joints, lift station installation, and discharge structure. Key to project completion involved the installation of 400'of double wall HDPE pipe through a"jack and bore"30"casing under the 1-10 Freeway near Cabazon, CA. Verizon FTTP Fiber Optic Installation, City of Banning(Electric Utility),CA. Provided Public Works Observation to City's Electric Utility during Verizon's FTTP installation project. The work involved the inspection of r fiber optic installation throughout the City both above and below ground. Verizon brought fiber optic service to approximately 70%of the City's residents. Monitored construction and restoration per the City's standard and a interfaced with residents of the City to maintain access and safety. ° a Westside Water and Sewer Main Replacement,City of South Gate, CA. Provided construction observation for L) $4.8-million project which involved the replacement of 26,000 LF of water main and over 3,000 LF sewer main throughout the west side of South Gate. Much of the work took place on main arterials: Firestone Boulevard, Long iv Beach Boulevard, and Imperial Highway. ° Water Treatment System for Well 27, City of South Gate, CA. Provided construction observation for$870,000 Cn project which involved the installation of an Iron and Manganese Treatment System at the City's Well 27 site. E d Water Main Replacement, City of Pomona, CA. Public Works Observer for City's water main project on White Avenue involving the installation of over 8,000 LF of 12"to 8"water main, hydrants, water services, and other ° appurtenant work. Duties included tracking project budgets,change order negotiation, submittal and RFI review, daily inspection of the work, labor compliance, and utility coordination. Dillon Road Widening Improvements, City of Coachella, CA. Provided construction management/observation for$4,000,000 federally-funded project involving the widening Dillon Road between the 1-10 Freeway and the SR- ° V 86S Highway. Work involved the relocation of electrical transmission lines, roadway excavationtembankment, grading, paving, installation of 12"water main, three traffic signals, and street lighting. o _ Chase Keys, EIT—Office Engineer L Bachelor of Science, Civil Engineering,Engineer-in-Training, CA x Chase has well-round experience preparing plans and specifications, processing permits, responding to public inquiries and utility concerns, reviewing various utility plans, and has utilized permitting and database software to track public works and development activity through a GIS interface. His experience includes a multi-faceted involvement with Engineering, Public Works, and Building and Safety Departments as well as NPDES compliance operations. Chase has provided program-level budgeting for city-wide street rehabilitation programs, calculates a engineer's estimates for various engineering projects, prepares staff reports for City Council agendas and action, researches right-of-way requirements for capital projects, generates data and graphics showing engineering, maintenance, permitting, and inspection activity citywide for monthly and annual progress reports, and preparing Requests for Proposals and Bids for professional consulting and contractor services. Moreover, he has assisted in both the office and field on construction projects, and processed paperwork through Caltrans and RCTC. He has served as an Assistant Engineer on-site for the City of Jurupa Valley and has also assisted the Cities of Lake Elsinore,Azusa, and Palos Verdes Estates with design management and construction management assignments. Page 111 HIRGreen Packet Pg. 3 9771 ■ G.11.e City of Grand Terrace Construction Management Services _ Carolina Fernandez, EIT, LEEP AP—Office Engineer Bachelor of Science, Civil Engineering/Engineer-in-Training, CA;LEED Green Associate Carolina brings diverse office engineering,sustainability,grant application, labor compliance, and civil engineering services to public agencies. She has working knowledge of both AutoCAD and MicroStation. A member of the American Society of Civil Engineers, Carolina is bi-lingual(Spanish �English). Recently, she has served as an Office Engineer for the Cities of Lake Elsinore,Jurupa Valley and Palos Verdes Estates, responsible for field construction coordination, project design drafting for street improvements, plan review,counter support,consultant and multi-agency coordination, permit coordination, and planning entitlement processing support. Also, she has provided plan review services for the County of Orange and the City of Moreno Valley. For the City of Diamond 0- 4 Bar, she has assessed contractors, designers,and property owners in safety and standard requirements for permit a ' issuance for small and large projects; verified compliance of City code and California building code and issued permits; assisted City inspectors performing inspections of structures under construction; and assisted in the c 4 consideration of safety of unpermitted structures. N 4 W E4 y , c , d E4 cv _ 4 ev c O v ' 7 L4 �O♦ 4 V V , 0 C 1 4) /L 4 VN LL , _ 4 E 4 t 04 yid Q 4 4 4 4 4 4 1 Page 12 ® I HRGreen Packet Pg. 380 G.11.f ORIGINAL p 1260 Corona Pointe Court I Suile305 I Corona,CA 92879 HRGREEN.COM Main 855 900 4742 - Fax 855 641 5877 HRGreen Construction Management - Fee Schedule I Hourly Rates Personnel Classification Non-Prevailing Wage Rate Prevailing Wage Rate a Project Manager $175-200 L ° Principal-in-Charge $205-225 QA/QC Manager $165-185 aD Construction Manager/Resident Engineer $165-185 rn Office Engineer $100-130 E a� Senior Inspector $120-150 $130-180 _ Inspector $100-140 $120-170 _ Technician 1 Project Administrator $75-90 ° Note: ' 1. Other disciplines are available based upon the needs of the City. c Professional Reimbursement/Hourly and Overtime Rates: The Dourly billing rates include the cost of salaries of the HR Green employees, plus sick leave, vacation, holiday ? and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). O All employees classified as"non-exempt" by the U.S. Department of Labor will be compensated at 1-112 times N salary, as per state and Federal wage and hour for overtime hours. Billing rates will be calculated accordingly for overtime hours. s co Prevailing Wages: 4) Please note that for prevailing wage projects the total project cost can be higher than HR Green would otherwise a charge. Overtime, weekend, holiday, and other special pay rates defined by the State of California Department of L Industrial Relations Group 2"Construction Inspector and Field Soils and Materials Tester"will be multiples of the straight hourly rates shown. Overtime and Saturday work will be billed at 1-112 times that shown above. Sunday = and State Holidays will be billed at 1-314 times that shown above. The rates provided are based on the prevailing m wage determination at the time of the proposal. In years marked with a double asterisk(**)by the Department of Industrial Relations,the rates will be adjusted on the effective dates established by the State and pursuant to the X pre-determined escalation rates. w d Reimbursable Expenses and Subconsultants: E Reimbursable expenseslsubconsultants will be at cost plus 10%. a All rates and costs shall be effective through December 31, 2017, and may be adjusted annually thereafter based on the CPI for San Bernardino County, or as negotiated and agreed to by the City. Packet Pg. 3 1771 G.11.g PROFESSIONAL SERVICES AGREEMENT w U L 0 THIS AGREEMENT ("Agreement") is made as of this 23rd day of January, 2018 by and between the CITY OF GRAND TERRACE ("City") and Interwest Consulting Group L ("Consultant"). cn c a� 1. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this 0 Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services 0 set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services"). 0 w 2. TERM OF AGREEMENT. This Agreement shall be effective on the date above and L the Agreement shall remain in effect for three years, with the option to extend the contract twice by one (1) year each,unless otherwise terminated pursuant to the 0 provisions herein. — U 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant 0 warrants that c a� (1) It has thoroughly investigated and considered the work to be E performed, based on all available information. (2) It carefully considered how the work should be performed, and 0 r (3) It fully understands the difficulties and restrictions attending the L r performance of the work under this Agreement. _ 0 U (4) It has the professional and technical competency to perform the work N and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. ? c 4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consulant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of E Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees L for services shall not exceed the authorized amount of$40,000 (Forty Thousand Q Dollars) annually as set forth in Attachment "B," unless the CITY has given specific advance approval in writing,and the Cost Proposal included in Attachment "A". a� U) 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a)Consultant furnishes proof of insurance as required under o Paragraph "8" of this Agreement. All services required by Consultant under this Agreement shall be completed on or before January 23,2018 unless extended o by amendment. a r c a� 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Chris A. Vogt, E P.E., as the Consultant Representative, and said Representative shall r a Page 1 of 11 Packet Pg. 382 G.11.g be responsible for job performance, negotiations, contractual matters, and coordination w with the City. Consultant's professional services shall be actually performed by,or cL shall be immediately supervised by, the Consultant Representative. ° a� 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, L indemnify and hold City and its employees, officers and servants free and harmless cn from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court E costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without c limitation by enumeration, all other claims or demands of every character occurring ° w or arising directly out of the negligent acts,recklessness or willful misconduct of L Consultant in the performance of its services under this Agreement. This provision is not intended to create any cause of action in favor of any third party against ° U Consultant, or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or �? injuries to third persons or property arising from Consultant's negligent performance O hereunder. c a� 8. INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance shall consist of a Certificate of]Insurance provided on IOS-CGL form No.CG 0001 11 85 or 88 executed by Consultant's insurer and in a form approved by,the City's City o Attorney and City's Legal Counsel. L 9. LICENSES, PERMITS,AND FEES. Consultant shall obtain a City of Grand Terrace c Business License and any and all other permits and licenses required for the services to c i be performed under this Agreement. N a� 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under E contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for Q its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties,therefore, which may .2 become due as a result of services performed hereunder. cn 7i c 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as ° set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null ° a and void;except that Consultant may assign payments due under this Agreement r to a financial institution. r a Page 2 of 11 Packet Pg. 383 G.11.g 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this w Agreement shall be performed in accordance with the standards customarily provided by v L an experienced and competent professional organization rendering the same or similar ,0 services. Consultant shall re-perform any of said services,which are not in conformity with standards as determined by the City. > L 13. CONFIDENTIALITY.Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of E this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of 0 w this Agreement. L N 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records 0 with respect to all services and matters covered under this Agreement. City shall have v free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, o documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. E a� a, 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant inthe performance of this Agreement shall be and remain the property of City without L r restriction or limitation upon its use or dissemination by City. Such Material shall not = be the subject of a copyright application by Consultant. Any re-use by City of any such v materials on any project other than the project for which they were prepared shall be at N the sole risk of City unless City compensate Consultant for such use. Such work product shall be transmitted to City within ten (10)days after a written request therefore. ; Consultant may retain copies of such products. c 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be E in writing and may be given by personal delivery or by mail. Notice sent by mail shall L be addressed as follows: Q N City: G. Harold Duffey, City Manager City of Grand Terrace cn 22795 Barton Road Grand i Terrace, Ca 92313 0 Consultant: Chris A. Vogt, P.E. o Interwest Consulting Group a 431 S. Palm Canyon Drive Pawn Sprngs,CA92262 E r a Page 3 of 11 Packet Pg. 384 G.11.g w If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be ,o given within five (5) working days of said changes 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a aD complete Request for Taxpayer Identification Number and Certification, Form W-9, as c issued by the Internal Revenue Service. E aD a� 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to 0 comply with prevailing wage requirements as specified in the California Labor Code, 3 Sections 1770, et seq. y c 0 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform v work similar to the Services provided hereunder. O 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal ,social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental,retirement PERS or fringe benefits offered by the City of Grand E Terrace. c R 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims 0 or is determined by a court of competent jurisdiction or the California Public L Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City,Consultant shall indemnify, defend, and hold harmless City for v the payment of any employee and/or employer contributions for PERS benefits on N behalf of Consukant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency,state or federal policy,rule, regulation, law or a ordinance to the contrary, Consultant and any of its employees, agents, and L subcontractors providing service under this Agreement shall not qualify for or become Q entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for a, employer contribution and/or employee contributions for PERS benefits. y 7i c 0 22. TRAVEL EXPENSES.Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor- Controller. o a 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consukant shall comply with all applicable federal,state and county laws and regulations governing conflict of interest. a Page 4 of 11 Packet Pg. 385 G.11.g w U 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that ,o pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is L therefore required to file an Economic Interest Statement (Form 700) with the City in Clerk,for each employee providing advise under this Agreement, prior to the c commencement of work. E E aD a, 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the 0 w awarding of any federal contract, grant, ban, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time y compensated under the representation that such activity is being performed as a part of 0 this Agreement. — U 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not O discriminate against any employee, subcontractor, or applicant for employment because of race,color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will E take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed,religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. L 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years v after final payments are issued and other pending matters. N a� 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. aD E 29. WAIVER. Fat any time one party shall waive any term,provision or condition of L this Agreement, either before or after any breach thereof, no party shall thereafter Q be deemed to have consented to any future failure of full performance hereunder. 30. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be cn both a covenant and a condition. 0 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sale discretion,with thirty (30)days written notice. a r 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is CU r for cause, in which event Consultant need be compensated only to the extent required a Page 5 of 11 Packet Pg. 386 G.11.g by law. Consultant shall be entitled to payment for work satisfactorily completed to w date,based on proration of the monthly fees set forth in Exhibit "B" attached hereto. L Such payment will be subject to City's receipt of a close-out billing. ,0 a� 33. GOVERNING LAW.This Agreement shall be governed by and construed in L accordance with laws of the State of California. In the event of litigation between the cn parties, venue in state trial courts shall he exclusively inthe County of San Bernardino. c In the event of litigation in U.S.District Court,exclusive venue shall he in the Central E District of California. a, c 34. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, 0 w to the prevailing party. In awarding attorney's fees, the court shall not be bound by any 3 court fee schedule but shall award the full amount of costs, expenses and attorney's fees y paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a 0 favorable and final judgment or order from a court of law described in paragraph "33." — This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or O mediation of the dispute. c a� 35. SEVERABILITY.If any provision of this agreement is held by a court of E competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way. 0 r 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall L be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots,fire, severe weather, government action,war acts, acts of v God, or any other cause similar or dissimilar to the foregoing which are beyond the N control of the party from whom the affected performance was due. a� c 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement E acknowledges that no representation by any party,which is not embodied herein,nor any other agreement; statement or promise not contained in this Agreement shall be valid and Q binding.Any modification of the Agreement shall be effective only if it is in writing and signed by all parties. a� c 0 m 0 L r E V R a Page 6 of 11 Packet Pg. 387 G.11.g v L O "CITY" aNi v Dated: m U) c a� E m By: G. Harold Duffey c City Manager O :r L r N C O U U O Dated: "CONSULTANT" m E m c ca c O By: r James G. Ross, a Public Works Group Leader c� a� a� c APPROVED AS TO FORM c m E m m L a N N V Richard L. Adams 11 U) City Attorney c O .y N d O L a- E V Q Page 7 of 11 Packet Pg. 388 v � Q x o y rt CQ G.> 3 0 t° Attachment: Professional Services Agreement- Interwest (Construction Management) (On-Call Construction Management Services for City G.11.g EXHIBIT "B" w U L SCHEDULE OF COMPENSATION ° a� L AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit"A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollars) annually. a� II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: O w L City of Grand Terrace n 22795 Barton Road Grand o Terrace, Ca 92313 U The invoice submitted pursuant to this paragraph shall show the: p 1) Purchase order number; 2) Project name/description; E 3) Name and hours worked by each person who performed services during the billing period; 4) The title/classification under which they were billed; 5) The hourly rate of pay; 2 6) Actual out-of-pocket expenses incurred in the performance of services; and, r 7) Other such information as the City may reasonably require. _ 0 U Ill. METHOD OFPAYMENT.PaymenttoConsultantforthe compensation specified N in Section 1, above,shall be made after the Executive Director or designee determines that the billing submittedpursuant toSectionII, above, accurately reflects work satisfactori lyperformed.City shall pay Consultant within thirty(30) days there from. W E a� a� L a N O V d R C O N d O L r E V R a Page 9 of 11 Packet Pg. 390 G.11.g EXHIBIT "C" w U L 0 0 The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in a injury or damage to persons or property (both real and personal)caused by any aspect of the aEi Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consukant's work. Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, L r officers, agents, employees, volunteers,or consultants shall be non-contributory. 0 U Professional Liability Insurance $1,000,000/$2,000,000 U General Liability: O a. General Aggregate $2,000,000 E b. Products Comp/Op Aggregate $2,000,000 C. Personal & Advertising Injury $1,000,000 d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $ 50,000 0 f. Medical Expense (any one person) $ 5,000 L Workers' Compensation: o U a. Workers' Compensation Statutory Limits b. EL Each Accident $1,000,000 C. EL Disease-Policy Limit $1,000,000 d. EL Disease - Each Employee $1,000,000 c a� Automobile Liability aEi m L a. Any vehicle, combined single limit $1,000,000 a N 0 The Consultant shall provide thirty(30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured cn endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this •2 Agreement entitling City to any and all remedies at law or in equity, including termination of this 4 Agreement. If proof of insurance required under this Agreement is not delivered as required or if 0 such insurance is canceled and not adequately replaced, City shall have the right but not the duty a r to obtain replacement E r a Page 10 of 11 Packet Pg. 391 G.11.g insurance and to charge the Consultant for any premium due for such coverage. City has the w option to deduct any such premium from the sums due to the Consultant. U 0 4- 0 Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:Vll or better. Acceptance of insurance from a carrier with a rating lower than A-:Vll is subject to approval by City 's Risk Manager. Consultant shall U) immediately advise City of any litigation that may affect these insurance policies. a E aD a, c c O w L N C O U R U O c aD E m a� c R c O r L O U N a2� C a� c c O E d d L Q N (D V d U) R C O N d O L r E V Q Page 11 of 11 Packet Pg. 392 - May 11, 2017 PREPARED FOR THE • • COTY OF GRANDTERRACCE • • • PROPOSAL TO PROVIDE: • CONSTRUCTION MANAGEMENT SERVICES - • � tr M1.a� e b Y • I � • I . • _ `�GpFSP4ggT 80 ti r� G.11.h - May 11, 2017 PROPOSAL TO PROVIDE Construction Management Services s V d +. O f a U L V - --- ' - E C� C PREPARED FOR THE ° r City of Grand Terrace N ° U Adreane Freeman — Public Works Department c 22795 Barton Road 0 Grand Terrace, CA 92313-5295 N a� a� c r c BY Interwest Consulting Group a 431 S. Palm Canyon Drive,Suite 200 Palm Springs, CA 92262 760.417.4329 office 951.616.4925 Mobile www.interwestgrp.com Packet Pg. 394 A C I NTERWIEST May 11, 20'17 CONSULTING GROUP C Adreane Freeman I Public Works Department 22795 Barton Road Grand Terrace, CA 92313-5295 RE: Proposal to Provide Construction Management Services U Dear Ms. Freeman: ° a We understand the City is seeking proposals from qualified firms to provide professional On-Call Construction Management Services for Public Works Projects. Our proposal is crafted and submitted for `o the purpose of demonstrating our ability to provide the specific services outlined in the RFP. We are large N enough—over 300 employees—to serve all of your city engineering needs, yet small enough to ensure that we maintain focus and are responsive to the needs of Grand Terrace. We currently serve over 200 cities, counties and state agencies including the Cities of Wildomar, Bell, Eastvale, La Quinta, Rancho Mirage, Palm Springs, and Riverside County. E Interwest is an excellent choice to provide Construction Management Srvices to the City of Grand Terrace for the following reasons: c . Sensitivity to neighborhood issues s Our know-how and experience in serving with cities in seamlessly providing engineering services ; • Proven ability to deliver in complex municipal environments N Small firm focused customer service, big firm resources 0 We thoroughly understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with numerous California cities. Our staff includes former Public Works Directors, City Engineers, City Traffic Engineers, Capital Projects Managers, 0 Construction Managers, Plan Check Engineers, Construction Managers, Construction Inspectors, and Chief Building Officials. This background and experience is important since serving in the capacity of the "owner," especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects E positively on the cities we serve. Interwest Consulting Group has the staff and experience to perform the services outlined in the RFP which a we understand to include, but not limited to, the coordination of pre-construction meetings, addressing RFIs, reviewing and processing contractor submittals, and addressing "Notice of Completion" packages. -continued— INTERWEST CONSULTING GROUP Packet Pg. 395 GA 1.h Each of the staff members proposed for this assignment was carefully selected based on our understanding of the scope of the project. Mr. James G. Ross is the Public Works Group Leader for the Southern California area and will serve as Principal in Charge. He is an authorized representative of Interwest Consulting Group with the authority to sign all necessary agreements. Mr. Chris A.Vogt, P.E. is the Regional Manager of the Coachella Valley/Inland Empire branch of Interwest Consulting Group, and will serve as the Project Representative and the management contact to the City of Grand Terrace. r r James G. Ross Chris A.Vogt, P.E. r 431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200 0- Palm Springs, CA 92262 Palm Springs, CA 92262 a r 714.899.9039 Office 760.417.4329 Office 714.742.1551 Mobile 951.616.4925 Mobile r ross mterwest com evo t mterwest r com ° r j @� 90'• 9 @� 9 P• y � r Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region and y r the Inland Empire. We appreciate the opportunity to present our qualifications for your review and E r consideration. This proposal remains valid for a period of 120 days from the due date. We understand that E r the selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements =r with the City of Grand Terrace. Interwest Consulting Group has no issues with the City's Professional Services Agreement Contract or Insurance requirements. Additionally, we acknowledge and are in receipt c r of Addendum 1. We are available to meet with you to discuss our approach in more detail at your r convenience. Please call if you have any questions or would like additional information. N r = r 0 t� Sincerely, r J _ = r I1 � �� ' r O i W v d r Ja es G.Ross Chris A.Vogt = r Kuublic Works Group Leader Coachella Valley Regional Manager r Er s � r w ar r r r r INTERWEST CONSULTING GROUP Packet Pg. 396 G.11.h Table of Contents Cover Letter Introduction 1 Information .................................................................1 CompanyInformation..........................................................................................................1 Affiliations............................................................................................................................2 Resources...........................................................................................................................2 r Statement of Understanding L- a. Methodology Approach &Methodology....................................................................................................3 `o Construction Management Services................... Approach to Communicating..........................................................10 Qualifications......................................................................................10 E Work Experience & References.................................................. ...10 °°1 KeyPersonnel...................................................................................................................15 BriefBiographies...............................................................................................................15 c o Labor Hours/Schedule.............. ..................17 N References ° Insurance..............................................................................................17 0 v Conflict of Interest N Compensation 1 Fee Schedule.......Provided in separately sealed envelope_ E Appendix Certificate of Insurance a Team Resumes INTERWEST CONSULT;NG GROUP Packet Pg. 397 G.11.h Introduction 1 Information COMPANY INFORMATION The seamless integration of municipal service professionals in support of public agencies has been our purpose since Interwest Consulting Group formed in 2002. Interwest was founded by individuals with a passion for serving municipalities. We offer an Employee Stock Ownership Program (ESOP) and currently employ approximately 300 employees spanning a multitude of disciplines within city engineering, public works, traffic engineering, and building and safety departments throughout California. We currently serve over 200 cities, counties and state agencies, including the municipalities of La Quinta, Palm Springs, .o Rancho Mirage, Eastvale,Wildomar, Pomona, and Beaumont, a r We provide the following services to cities.'counties: L O ✓ Construction Management& Inspection ✓ Engineering Plan Check Services ✓ Capital Improvement Plan/Map Review and Entitlement cn ✓ Building and Safety Services E ✓ City Engineering aD ✓ Geographic Information System(GIS) ✓ Information Technology c ✓ Real Property Acquisition ✓ Traffic Engineering &Transportation Planning ✓ Transportation Program Management& Funding c Our staff has held staff, senior and executive management positions within numerous California cities including the titles of City Engineer, Public Works Director, Project Manager, Building Official, Traffic Engineer, Construction Manager, Public Works Construction Inspector, Building Inspector, Plan Check 0 Engineers and other well-seasoned personnel. This depth of experience brings a high level of expertise and sensitivity towards community and special interest group issues. We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve. Collectively, our professionals have programmed and delivered projects, and developed and implemented innovative programs and public policies recognized by the American Public Works Association, California Transportation Foundation, Solid Waste Association of North America, State of California Office of Traffic Safety, American Planning Association, and been awarded with the Leadership in Energy and a Environmental Design (LEED) Award. We furnish both technical excellence and a thorough understanding of the regulatory process to assist our clients through the sometimes daunting complexities associated with the delivery of projects, implementation of important public programs, and adoption of significant public policy. 1 NTERWEST cagey CONSULTING GROUP Packet Pg. 398 GA 1.h AFFILIATIONS Education and certification are at the very core of our company. We support and encourage staff to r participate in and contribute to the many associations important to the industry knowing that technical , excellence and proficiency is vital to public service. Attending specialized training classes, seminars and , industry-related conferences is part of our dedication to the industry. Many of our staff holds or have held key positions within the groups listed below: League of California Cities ✓ American Public Works Association N ✓ California Association of Building Officials ✓ International Code Council A ; ✓ County Building Officials of California ✓ Institute of Transportation Engineers a ]CC Chapters of. Los Angeles Basin, Coachella, ✓ California Water Environment Orange Empire, Foothill, East Bay, Peninsula, Association c Sacramento Valley, Shasta Cascade ✓ California Storm Water Quality y ✓ SEAOSC Association 2 ✓ City/County Engineer's Association Inland ✓ City Engineer's Association of Orange y Empire County d 4 � as ADDITIONAL RESOURCE LOCATIONS Services will be directed from our Palm Springs office. This proximity allows us to quickly and efficiently c serve the needs of the City. We have a complete team of professionals in the Southern California region 2 providing support to clients on a daily basis. , SOUTHERN CALIFORNIA NORTHERN CALIFORNIA 0 15140 Transistor Lane 9300 W.Stockton Blvd.,Suite 105 — ' Huntington Beach.CA 92649 Elk Grove,CA 95758 714.899.9039 Office 916.683.3340 Office 9519 Chamberlain Street 1613 Santa Clara Drive,Suite 100 0 Ventura,CA 93004 Roseville,CA 95661 y 805.659.00W office 916.781.6600 Office 1 431 S.Palm Canyon Drive,Suite 200 6280 W.Las Positas Blvd.,Suite 220 ; ' Palm Springs,CA 92262 Pleasanton,CA 94588 5 760.417.4329 Office 925.462.1114 Office COLORADO CENTRAL CALIFORNIA t ' 1218 W.Ash Street,Suite A 1171 W.Shaw Avenue,Suite 102 Windsor,CO 80550 Fresno,CA 93711 970.674.3300 Office 559,201,63810ffice Q 1505 Patton Drive NEVADA Boulder,CO 80303 4815 W.Russell Road,Suite 11K 303.444.0524 Office Las Vegas,NV 89118 702.476.2200 Office 1 1 fINTERWEST �3z CONSULTING GROUP Packet Pg. 3 9771 STATEMENT OF UNDERSTANDING We understand that the City of Grand Terrace looking to retain a qualified firm to provide professional on- call Construction Management Services for Public Works Projects. This is to include, but not limited to the coordination of the pre-construction meeting, address RFls, review and process contractor submittals, address field issues, process payments based on work progress, provide final payment documents, and prepare the "Notice of Completion" package. This contract will also cover the duties of a "Resident Engineer"including the checking and verifying of submittals and progress payments. N r V Methodology U APPROACH & METHODOLOGY o 0 Interwest Consulting Group works exclusively for Public Agencies such as Cities and Counties. As such, Interwest has not completed any projects or studies for the private development community in Grand Terrace. However, we U) have worked very closely with the private development community in other Cities in order to facilitate their projects and their schedules so they may r E succeed in their development. We treat them as a partner to the City, protecting the City's interests while at the same time, remaining sensitive to their needs to deliver a quality project within their time frames and budget. c r Interwest also fully understands the challenge that Cities face due to limited staff and budget. Interwest can help alleviate or minimize this staffing resource burden and at the same time provide a high level of customer service in a cost-effective manner and we possess the ability to adjust service levels as needed. Interwest fully understands these resource demands, has experience in successfully providing Construction U Management Services under these conditions, and is committed to working for the City. We propose to 0 provide the City the following fundamental elements: Customer service. One of the keys to the success of your department is providing your customers with excellent service. We are committed to providing a level of service to you, the development community, and your residents that will meet or exceed your expectations. r Budget-conscious approach and implementation. Our services are provided in a cost-effective E manner and will be adjusted to remain within the City's budget constraints. We will monitor and evaluate our areas of responsibility and make recommendations for additional cost savings to the a City where possible. Timely turnaround service. We work with you to develop the most responsive schedule to meet the time constraints placed on your design community. Interwest Consulting Group will meet or exceed our proposed turnaround times. Effective Coordination with other City Departments. Our people are trained in promoting collaboration and cooperation with other departments and agencies. Effective communication is a INTERWEST Page CONSULTING GROUP Packet Pg. 4 0771 G.11.h key component and we have multiple communication solutions available which can be adjusted to address the unique needs of the City. J ✓ Ability to adjust service levels to meet your needs. We can quickly fine-tune our staffing levels to match changes in activity to ensure a high level of customer service is maintained. In addition, r we are skilled at assessing time commitments, developing an accurate work plan and applying ' dedicated, professional personnel. Our approach is to provide seasoned Construction Management and Inspection professionals to work as- needed. Services will be directed from our Palm Springs Office which is approximately a 60 minute drive AD away. This will provide the efficiency of a quick response to last minute meetings and issues that may arise during the times that we are not "in-house". Our close proximity also allows the use of our valuable resources in our Palm Springs Office. We look forward to the opportunity to refine this scope based on the L City's specific direction so that it may be incorporated into a professional services contract. Interwest 12 Consulting Group fully understands what is required for "On-Call" Construction Management Services as 2 ' we serve a number of municipalities in Southern and Northern California in a similar capacity. The CD I seamless integration of municipal service professionals in support of public agencies has been our purpose c since Interwest Consulting Group formed in 2002. As the demands for project delivery are increased, Cities are faced with the challenge of providing capable and experienced individuals to manage and inspect as 0 those projects to ensure proper completion according to the local, state and federal specifications and = plans. The projects must be properly tracked to ensure completion on time and within budget. Plan constructability review must take place prior to bidding the project to identify possible design conflicts. This c , will minimize surprises during construction, further protecting the City from costly and sometimes time- 3 consuming change orders. N During construction, full inspection and communication is needed. Bringing the successful contractor on U and treating the contractor as a "member of the team" has proven to be a very successful approach to public contracting. Adherence to the California Contract Code, the City's Municipal Code and Ordinances,the Greenbook, Caltrans standards, and all regulations tied to the type of project funding is of high o 0 i importance throughout all stages of the project to ensure that all funding may be utilized. , At the conclusion of the construction, a complete "punch list" of outstanding items of work must be completed and pursued prior to the acceptance of the project. A final adjusting change order will then be — developed to bring the project funding into final balance. These "basics" must be followed and well E documented for all construction projects to be successful. CONSTRUCTION MANAGEMENT SERVICES Q Interwest is experienced and highly skilled at providing services in the three main phases of capital projects: 1) Pre-Construction, Bidding & Award, 2) Construction, and 3) Project Close-out. Successful integration of the roles — project manager, construction manager and construction inspector— throughout these phases is critical to the success of any project. These services will be tailored to fit the needs of the ' City of Grand Terrace. _ INTERWEST Pane4 CONSULTING GROUP Packet Pg. 4 1771 G.11.h Construction Management Tasks Attend pre-construction meeting and provide assistance in responding to all questions in a timely manner. ✓ Assist City's Representative in conducting and coordinating field meetings with contractors and act as the City's liaison for coordination and communication with other agencies, engineers, and architects as needed. ✓ Assist and participate on regular basis in the project progress meetings, take minutes and respond to all questions. N ✓ Coordinate with design engineers and project managers on design issues encountered during construction. ✓ Provide public outreach services as required. >, ✓ Review the project contract documents and perform a constructability review. L ✓ Provide project status and overall health of construction projects, to include cost, budget and schedule. ✓ Review contractor's submittals in accordance with the requirements of project specification and the City's requirements prior to final approval. y ✓ Review and respond to RFIs in a timely manner. E ✓ Prepare, process, and monitor contract change orders with the City's approval. ✓ Review extra work invoices. _ ✓ Identify and issue notice to contractor of safety concerns and violations. ✓ Review and approve punch lists. o ✓ Participate and assist in conducting final inspection,testing and release of facilities. ✓ Review and approve record drawings at project completion. ✓ Assist in preparation of daily pay estimates in accordance with the inspection daily report. C ✓ Assist in preparation of contractors monthly pay estimates. ✓ Report all unresolved issues and potential claims to the City's Representative in writing on daily basis. O ✓ Constructability Review CD ✓ Other construction management duties as necessary to support E City projects in construction. Interwest staff begins the coordination process by working with the City's Management staff to define and fully t understand the assigned projects, city goals, and all funding sources for E the assigned projects. Interwest will then complete all steps of the assignment taking care to keep within the guidelines required by each a specific funding source. All local, state and federal laws will be followed to ensure there are no issues throughout the duration of the assignments. Our goal is to ensure there are no surprises and no lost opportunities for the City. Detailed Plan for Public Works Construction Management PRE-CONSTRUCTION 1 BIDDING 1 AWARD PHASE Constructability I Contract Document Review I Bid Support: Review of the construction plans and contract documents prior to bidding and report to the City any areas where there may be an opportunity to INTERWEST Pages CONSULTING GROUP Packet Pg. 4 2 I� G.11.h save money or find areas that can be corrected prior to the bid, resulting in more competitive bids and fewer construction change orders. This assistance is provided during the bidding process. Pre-Project Photographs I Video: The Construction Inspector will document the condition of the project as well as the adjacent areas prior to the contractor mobilizing, thus minimizing any dispute that may arise regarding existing vs, construction damage. Pre-Construction Meeting: We will organize or attend the pre-construction meetings prior to the Notice to Proceed being issued. Meeting notes and a list of invitees and attendees will be distributed. -. Plans, Specification & Estimate (PS&E): The PS&E package is essentially the contract document from AD , 0 which the contractor will bid and build the project. The project engineer, in consultation with the a construction manager, takes the approved project and begins the formal design process, Every effort must be made to stay within the scope of the approved project, and adhere to the environmental document c constraints. Any changes to the scope must be approved by the city; changes to the scope during the y PS&E phase will likely increase construction costs, may require additional environmental studies, and possibly delay the schedule. As the PS&E package develops, a bigger emphasis is made on y , constructability, traffic handling and staging.All can significantly impact construction costs. , d E Potential Pitfalls: Resulting in: Interwest Solutions: •Poorly prepared plans, -Extended review period -Review the PR and specifications and estimate -Delays in the permitting Environmental Document at , (inconsistency in plan process the beginning of the PS&E o sheets,unclear plans, -High contractor bids phase 3 incomplete or incorrect -Contract change orders .Implement Quality N information) (CCOs}and/or claims Assurance/Quality Control c -Extended construction -Poorly written specifications period Plan t� that are inconsistent with the Traffic delays •Perform Constructability and - plans or missing items Bidability Reviews v -Potential for right-of-way c -Having plans/specifications delays O that do not adhere to the i Environmental Document , -Having poor staging and traffic control Bidding and Construction Support During the bidding process, if so directed, the Interwest Team will be available to answer bidders' Q � questions, prepare drafts of addenda or clarifications to the PS&E and assist in reviewing bids and recommending a contract award. During construction, we will provide supplemental support to the City and construction management section for construction inquiries.This supplemental construction support includes: a Reviewing and preparing responses to RFI's o Reviewing Contractor submittals and shop drawings for compatibility with design o Reviewing and providing recommendations of change order proposals INTERWEST Page CONSULTING GROUP Packet Pg. 403 G.11.h o Performing final review/evaluation and assisting with the preparation of punch list for work deficiencies o Preparing record drawings of the completed projects based upon the redlined set of as- built plans provided by the Contractor. Potential pitfalls: Resulting in: Interwest Solutions: - Having bidding - Delays in bidding and - Utilize experience to build realistic documents which are not construction which project schedules that properly consistent with City can lead to higher account for all reviews and y standards costs approvals (D Inadequate time allotted -Misinterpreted - Respond expeditiously to Contractor 0 for PS&E approvals by contract documents RFI's and other requests to a City Engineer and City which can lead to minimize CCO's and delay claims r Attorneys office CCO's and delay Utilize constructability and v L -Slow response time to claims specification reviews by ,0 Contractor RFI's and other experienced staff to identify the requests most efficient construction methods and to minimize CCO's c a� CONSTRUCTION PHASE Project Schedule I Submittal Review: A realistic schedule that meets the requirements of the contract 0 documents is critical to the success of the project. Our team will constantly monitor the schedule, noting and making the City aware of any critical path slips, as well as any opportunities to compress the schedule that may arise. Further, timely and thorough submittal review is critical to a project. Examples of activities o include: L) • Coordinate, review and approve the Contractor's proposed CPM schedule for completion of L) project. o Review contractor's schedule, update submittals for conformance to master schedule and contract documents. S Document Control: We use the proven method of controlling documents through the system developed r and used by Caltrans. We will apply consistent procedures to track all documentation, regardless of project size and location. Doing so will result in a standard documentation and filing system across the board for capital projects. As a result, records retrieval will be quick and efficient. Work activities include: a Maintain all project documents, drawings, contract change orders, contractor submittals, shop drawing and correspondence in electronic form and hard copy. Maintain at the project site in an "as current" basis a record copy of all contracts, drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction.We track documents, including all correspondence. Ensure an office engineer is available for projects with significant document control needs, and all files will be set up by our office engineer, regardless of size. INTERWEST Pagel CONSULTrNG GROUP Packet Pg. 4 47 1 1 Maintain a digital photographic library&significant activities. • Maintain RFI, submittal and change order logs. Ensure consultants and engineers respond within contract time frames. We track the number of days submittals are outstanding and with a particular , party on a weekly basis and report this information to the appropriate staff. , Monitor Contractor and the sub-contractors regarding compliance with prevailing wage rates and , affirmative action requirements applicable to the project including a Labor Compliance Program in ' accordance with SB854, AB 1506 and the Davis-Bacon Act. Our inspectors and office engineers N are trained on the appropriate forms and techniques necessary to conduct these compliance activities. 0- Collect and review, for compliance with all State and Federal regulations, certified payroll records requirements. c Weekly I Monthly Construction Meetings: We would attend and chair weekly or monthly project meetings with the contractors and 2 stakeholders. We can prepare the agenda and discuss schedule, y budget, changes, safety issues, etc. This has proven to be an important step to getting the project on schedule early. 1P(1 E as Change Order Review/Dispute Resolution: Our team will review _ any requests for contract change orders to verify the work is , necessary and outside of the contract, and we will negotiate the best way from the City perspective to pay o for the work, whether that is time and materials, unit prices, or a negotiated amount. We will advise City as to their effect on the contract time and cost. We can perform independent estimates of proposed change order work when necessary or when directed by the City. The Construction Manager will then make a recommendation for approval, which according to the City policy, will ultimately need approval by the Public Works Director. Materials Testing Management: We will coordinate and schedule the materials testing services to acquire 0 the necessary services, and reports, in the most efficient manner. Compaction Control: We will coordinate compaction testing with the soil engineering firm to verify all compaction conducted meets all requirements and specifications. Progress Payment Processing: We will review progress payments and verify quantities/unit prices, E amount due, certified payroll, appropriate rates,etc. If the review shows the progress payment is accurate, we will then recommend payment and circulate it to Project Manager for additional review, signature and Q approval. Agency Coordination: We will coordinate any work with other agencies to maximize contractor efficiency , and keep the project on schedule. PROJECT CLOSE-OUT PHASE Punch List Completion: Our Inspector will generate and make the contractor aware of deficiencies as they occur in the field. We will encourage the contractor to repair or replace work that does not meet the specifications when it is identified. Interwest will oversee the complete performance of all punch list items INTERWEST Page CONSULTING GROUP Packet Pg. 405 G.11.h and final clean-up before contractor moves off-site. Each punch list item is personally signed off by a member of our team, and all items must be signed off before the construction manager signs the list as complete. Record Drawings and Other Documents: Our Construction Manager will review the record drawings with the Inspector for accuracy and completeness prior to acceptance of the project. This is monitored weekly. l At the end of the project, we will obtain from contractor all record (as-built) drawings: 0 & M materials, attic stock, contract required documents, lien releases, and written warrantees. Geotechnical Report: Ensure that the Geotechnical sub-consultant will complete a geotechnical report r with all test results, logs, and correspondence. °' 0 L Final Report: Our team will prepare a final report for the project that recaps the costs, schedule, successes, and lessons learned to the City and the Project Manager for use in preparing the City Council Notice of Acceptance Staff Report. An inventory of the"wrap up"tasks for construction management activities include: ✓ Administer post-construction training of custodial, maintenance,operations and grounds staff for all cn new equipment, systems and finish materials. We intend to invite the appropriate City maintenance = personnel to the final walk-through of the project so they may ask questions and review the work. E We understand that the project is built for the end-user, which is usually the maintenance department on behalf of the citizens. ✓ Coordinate final testing,documentation and regulatory inspections. We require all materials testing o and special inspection documentation to be in a final report in chronological order. ✓ Advise on substantial and final completion and liquidated damages. 0 ✓ Evaluate any contractor claim, negotiate and resolve claim issues. Recommend approval or denial L) by the City. L) ✓ Establish a warranty process and schedule six(6)months and eleven(11) months warranty walks. 0 ✓ Oversee the complete performance of all warranty repair items. Document Archive: Once the project is complete,we will turn over all project documents in archive form to the City. E E a I NTERWEST CONSULTING GROUP Packet Pg. 406 G.11.h 1 Approach to Communicating 9 Our philosophy for communication is open and honest. We believe in direct person to person I communications to ensure we have a complete understanding of the issues, and we provide clear and 0 complete information and services.We back up these communications with memorandums andior e-mail if 0 necessary to memorialize what was discussed. At all times we are courteous and professional. Any 0 communications received from the City Council is reported directly to the Public Works Director/City .00 Engineer or his/her designee. If a Council Member asks for detailed information,this to will be discussed c, with the Public Works Director/City Engineer or his/her designee prior to proceeding.At the discretion of the a` , Public Works Director/City Engineer, the information requested by one City Council Member may be provided to the entire City Council, so that all have access to the same information and issues. Regarding c staff, we believe that the exchange of information must be complete,accurate, and timely. This is essential y to the efficiency of the City Team. The same is true with communications with the development, business, and residential community, y c ' d ( � as Qualifications 0 O WORK EXPERIENCE & REFERENCES 31 Because our staff primarily serves public agencies, we understand the importance and challenges of municipal government. Below are a few samples of our relevant experience as well as the associated references. City of Palm Springs o Interwest Consulting Group began serving the City of Palm Springs in d March 2015. We were selected to provide the services listed below on projects identified in the City's Capital Improvement Plan and on = commercial and residential development projects. We currently provide the following services: a E ✓ Public Works Inspection r Q , ✓ Construction Management ✓ Project Management Marcus Fuller ✓ Engineering Support Services Assistant City ManagerlCity Engineer ✓ Building Inspection 3200 E.Tahquitz Canyon Way P.O.Box 2743 ' Palm Springs,California 92263-2743 (760)322-8380 1 4 INTERWEST Page10 CONSULTING GROUP Packet Pg. 4 7 HIGHLIGHTED PROJECTS James 0. Jesse Desert Highland Community Center Outdoor Stage and Sports Lighting Project — Construction Management and Inspection for the re-grading of an existing baseball field, installation of an outdoor stage with bleachers, and the installation of outdoor sports lighting for the field. (Summer 2016, Ryan Shultz—Construction Manager) Mesquite Avenue Street Rehabilitation and Widening — Construction Management and Inspection for the rehabilitation and widening of Mesquite Avenue. This included grinding and overlay, full depth construction of the widened areas, curb, sidewalk and ADA ramp construction, cross gutter construction, r and street pavement re-striping. (Summer 2016, Ryan Shultz—Construction Manager) 0 L Hermosa Drive Street and Storm Drain Construction—Construction Management and Inspection for the a improvements to Hermosa Drive including roadway reconstruction to change road grade, street widening, and the installation of new storm drain.(Summer 2016, Ryan Shultz—Construction Manager) ,o City of Rancho Mirage Interwest Consulting Group began serving the City of Rancho Mirage in May 2016. We were selected to E provide the services listed below on projects identified in the City's Capital Improvement Plan and on 0 commercial and residential development. We currently provide the following services: Construction Management o Construction Inspection 3 L HIGHLIGHTED PROJECTS N o Frank Sinatra Drive/Bob Hope Drive Intersection Improvements: Construction Management and Inspection for the rehabilitation and ci widening of the intersection of tow major arterials, Frank Sinatra Drive o and Bob Hope Drive, in Rancho Mirage. This included grinding and �. overlay, full depth construction of the widened areas, curb, sidewalk Mark Sambito,P.E. Public Works Director/City Engineer and ADA ramp construction, cross gutter construction, and street 69-825 Highway 111 pavement re-striping. This also Included much coordination with Rancho Mirage,California 92270 Utilities, adjacent property owners, and other agencies. (Summer/Fall (760)770-3224 2016, Ryan Shultz-Construction Manager and Inspector) a City of Eastvale Since incorporation of the City of Eastvale on July 1, 2010, Interwest Consulting Group has created and implemented necessary systems and processes to provide the following services: City Engineering • Program Management fINTERWEST Page11 CONSULTING GROUP Packet Pg. 408 11� G.11.h ✓ Construction Management I Public Works Inspection ✓ Engineering Support Services ✓ Building Department Administration ✓ Building Plan Review, Inspections and Permit Counter ✓ Building and Safety Code Compliance ✓ NPDES—Storm Water Compliance Support Services N r ✓ Grant Writing Services Michele Nissen0. o ✓ Development Engineering and Entitlements City Manager 12363 Limonite Ave, Suite 910 ✓ Transportation Planning Eastvale,CA 91752 CL (951)361-0900 0 ✓ Traffic Engineering Services mnissen@eastvaleca.gov d ✓ Drainage Engineering 2 ✓ Geographic Information Systems d ✓ Real Estate Acquisitions Services E as HIGHLIGHTED PROJECTS = ' After completing the City's Pavement Management Program, Interwest identified a priority list of preventive o maintenance projects to further the design life of the pavement. The budget in FY 2013/2014 includes more W than$2 million of thin overlays,crack seal,and slurry seal projects. The City's Capital Improvement Program expenditures for FY 2013-2014 total more than $13.6 million in 0 r over the next five years. The CIP identified Measure "A°, Gas Tax and AB2766 Funds to program and - r advance projects consistent with Council direction. The CIP includes resurfacing arterial streets, implementing Pavement Management Program, preparing grant applications for SR2S and SB 821 to fund o i schools safety project and synchronizing traffic signals along Limonite Avenue. The budget also includes y $100,000 to prepare a Citywide Bicycle and Pedestrian and a Truck Route. r Hellman Ave and Schleisman Road — This development project consisted of 354 new single family = r homes on the southeast corner of Schleisman Road & Hellman Avenue. Upon completion, Interwest r inspectors will have inspected approximately 3.15 miles of new residential roadway pavement (19 new E r streets), 6.3 miles of sidewalk, curb and gutter, .85 mile of arterial roadway pavement, 0.85 mile of r sidewalk, curb and gutter on the major roadway and all traffic control devices. Q r Archibald Ave and Schleisman Road — This development project consisted of 173 new single family r homes. Project includes approximately 1.3 miles of new residential roadway pavement(8 new streets); 2.6 r miles of sidewalk, curb and gutter; 1.5 miles of arterial roadway pavement; 1 mile of sidewalk, curb and r gutter on the arterial roadway and all traffic control devices associated with the improvements. r River Road West of Archibald Avenue — Project required repairs due to pavement failure at several locations caused by sewer line failure. River Road was excavated on a section and re-compacted to avoid INTERWEST P CONSULTING GROUP Packet Pg. 4 9771 w G.11.h future settlement of the roadway. Interwest provided inspections and oversight of the trench excavation and all traffic control associated with this work. This work was part a total project with 290 homes. City of Wildomar Since incorporation of the City of Wildomar on July 1, 2008, Interwest Consulting Group has created and implemented necessary systems and processes to provide the following services: ✓ CityEngineering 9 g 0 ✓ Project Management L_ ✓ Development Engineering and Entitlements _ . ✓ Transportation Planning ✓ Construction Management ° ✓ Public Works Inspection I ✓ Traffic Engineering Services ✓ Building Department Administration Gary Nordquist ✓ Building and Safety Code Compliance City Manager 23873 Clinton Keith Road, ✓ Building Plan Review and Inspections suite 201 ✓ Code Enforcement Wildomar,CA 92595 ✓ Drainage Engineering (951)677-7751 gnardquist@cityofwildomar.org ✓ Geographic Information Systems o ✓ Information Technology ✓ Real Estate Acquisitions Services ✓ Grant Writing Services c HIGHLIGHTED PROJECTS V c Safe Routes to School Sidewalk Project- Interwest was responsible for the design and management of o sidewalk and roadway improvements to two existing elementary schools - Wildomar Elementary School and Ronald Reagan Elementary School. Improvements included new sidewalks, handicap-accessible ramps,curb and gutter,and roadway widening along selected routes to each school. r The projects were funded by bicycle and pedestrian safety grants. The Wildomar Elementary improvements were approximately 1.5 acres in size and the Ronald Reagan improvements consisted of approximately 0.5 a acres. This project involved coordination with the police department and School District to bring to fruition and -4 received extensive coverage in the local _ news. Interwest provides oversight for the City's participation in the WRCOG Transportation Uniform Mitigation Fee (TUMF) Program and assisted the City in evaluating a regional effort to consider TUMF reductions.. There were multiple unique challenges associated with each site. The Wildomar Elementary INTERWEST Page13 CONSULTING GROUP Packet Pg. 410 rr� G.11.h improvements had several challenges including maintaining multiple existing driveway access points, meandering the sidewalk to avoid existing trees and utilities, and minor drainage improvements along the affected area. The biggest challenge associated with the Ronald Reagan improvements was acquiring the additional right-of-way required to construct the roadway and sidewalk. Interwest services provided included Transportation Planning, Capital Project Management, Grant Writing, and Traffic Engineering.The project was made possible by two grants written and secured by Interwest for the City. City's first Capital Improvement Program, totaling over $8 million in revenue over the next five ^ years. The CIP identified Measure"A", gas tax, and air quality revenue (AB 2766) to advance projects and W programs consistent with Council direction. The CIP included the traffic signal program, the unpaved o P L roadway program, the slurry seal program, and accessibility program which involved Interwest collaboration a , with Riverside County, City Council, and the public. We also secured and administered over $1 million dollars in grants from the Riverside ,,, ,_ x,,,, ,,,, fill, ti.i ,� County Transportation Commission's SB • r, ,�,? '�,, ,� � ' 821 program, Caltrans Safe Routes to School Program, and the Caltrans . Highway Safety Improvement `, r .. ' `` ,: ►- , Program. These funds leveraged existing E Measure "A" revenues to bring in state and federal funds, significantly ="=R-- �, ,� �.4�• �'.Y augmenting the City's Capital Improvement Program budgets. Hoover Ranch: This project consisted of a Tentative Subdivision Map, Zone Change, General Plan Amendment and an Environmental Assessment to evaluate the impacts of the project for a 51 lot subdivision map in a proposed gated community, The site required the extension of street infrastructure to provide access to this parcel. Additionally, this site is adjacent to a creek and was to provide emergency � access through an existing park. Interwest reviewed the tentative subdivision map, the proposed site plan o 0 and how it interfaced with the surrounding infrastructure and land use, water quality plan and hydrology y study. Due to the urgency of the project, conditions were generated to deal with the inadequacies of the submittals as well as the required infrastructure to make this a feasible development. Canyon Plaza: This project consisted of a Conditional Use Permit for a gasoline service station with carwash, three drive-thru restaurants, and two retail buildings totaling approximately 37,000 square feet of E floor area, a Tentative Parcel Map to subdivide two existing parcels into 6 commercial parcels and 1 reciprocal access parcel, and an Environmental Assessment to evaluate the impacts of the project. Q Interwest provided review of the tentative map, commercial site plans and how it interfaced with the surrounding infrastructure and land use, review of the water quality plan, hydrology study. Traffic was ' evaluated to determine if the project impacted the surrounding area. Study comments were provided to have the Applicant for study revisions to address the various issues. INTERWEST CONSULTING GROUP Packet Pg. 411 G.11.h KEY PERSONNEL We propose James G. Ross serve as Principal-in-Charge and authorized representative to negotiation and contractually bind the firm and Chris Vogt as Project Manager and Primary Contact for the City of Grand Terrace. In addition to James and Chris, we have selected a qualified team that individually, excels in each of their ' backgrounds. As a team, they possess the professional capability to innovatively create and implement effective solutions with your agency and the community's interests in mind. Interwest will not be utilizing sub-consultants to serve the City. Brief biographies are below and detailed resumes which include specific t qualifications and experience are included in the Appendix of this proposal. c L James G. Ross I PR.NCIPAL IN CHARGE a, Jim brings 45 years of experience in serving a number of jurisdictions throughout Southern California with 34 of those years in the Executive Management level. James was the recipient of the James Martin Award y for Excellence and Service to the League of California Cities, Public Works Profession. James was also chosen Top Leader of the Year in 2004 and Nominated for the National Top 10 Director of the Year in 2008, both for the American Public Works Association National and Southern California Chapter. Jim has supported municipalities and public agencies at an executive management level for the past 34 years, E specializing in Public Works and Water Departments. His experience includes successfully managing staffs of over 400 people and Capital Improvement Program budgets of approximately$200 million dollars. He has served on the Board of Directors and has been President of the Public Works Institute for the League of California Cities. s Chris A. Vogt, PE I PROJECT MANAGER I PROJECT REPRESENTATIVE KEY CONTACT N Chris has nearly 32 years of successful planning, implementing, and administering public works projects and programs. He brings a solid history of successful management with over 20 years as a Public Works Director/City Engineer. He brings an exemplary work ethic focusing on continuous process improvements = while maintaining the ability to effectively navigate through politically sensitive environments. 0-- 410 He has managed an operational budget over $39 million and a comprehensive Capital Improvement d Program in excess of$1.6 billion. Supporting cities in Southern California, Chris has a wealth of knowledge in budget preparation; infrastructure maintenance; professional and construction contract negotiations; organizational development; project management; water, sewer and electrical utility operations and construction; engineering design; staff development; training and mentoring; complex engineering studies such as Development Impact Fees and assessment engineering; and public informational and collaborative meetings. Chris has been Project Manager over a number of Municipal Design/Build construction projects a including the first City Hall for the City of Chino Hills, a locker room/restroomloffice facility for a public pool project in La Quinta, the renovation of the Pomona Fox Theater and a 25 megawatt electric utility substation in Moreno Valley. Chris is a professional who brings solutions to our clients. He is flexible and open with his communications and fosters a teamwork atmosphere in resolving challenges. He is committed to serving the needs of the client through strong leadership and a collaborative approach. 1NTERWEST Page15 CONSULTING GROUP Packet Pg. 2 • G.11.h Ryan Shultz I CONSTRUCTION MANAGER I CONSTRUCTION INSPECTOR Ryan is a public works and construction professional with over a decade of relevant industry experience, often serving in the role of project manager.As such, he is well-versed in current construction methods and standards, and has expertise in cost-control and contract management. He has worked on public works projects of various sizes and budgets, from $250k up to $30M. Ryan has experience in time-management ' and a talent for fostering effective communication between the Client, General Contractor, Utilities, ' subcontractors, and other agencyfbusiness representatives involved in the project. He is a collaborative .. person with strong communication, interpersonal, and critical thinking skills to effectively motivate and lead a diverse group of individuals '� a Tom Marnocha, CESSWI, QSP I CONSTRUCTION MANAGER , L Tom brings more than 29 years experience in the areas of construction management, inspection, planning, schedule analysis, project management, billings and payments, contract administration and compliance, field engineering, quality assurance, and materials testing for a variety of public works, residential and transportation projects. He also has Coachella Valley experience by working as a Construction Manager on n w a number of projects for Palm Desert and Rancho Mirage. He possesses a vast array of certifications, including his certifications in QSP (Qualified SWPPP Practitioner) and CESSWI (Certified Erosion, 0 i Sediment, and Storm Water Inspector). These two certifications allow Tom to serve as an inspector, monitoring Storm Water Prevention Plans ensuring they are adhering to all California rules and regulations. Tom's diverse background allows him to bring a deep understanding and expertise to cities and c government agencies on large, complex, high-value construction projects. Projects range from small city 3 projects to multi-million dollar projects including parks, fire stations, street improvements, and community N buildings. Tom is an expert in using the Contract Manager Document Control System which facilitates his ability to collaboratively work with all parties ensuring projects are well managed and brought to a — successful completion. c Steven Wright I CONSTRUCTION MANAGER 0 �i N Steve is a registered Civil and Traffic Engineer with over 30 years of experience providing a variety of 4 public works services to municipalities in Southern California. His background demonstrates his exposure c to and familiarity with a diverse range of public works disciplines including land development, capital ; projects, traffic and special projects such as waste water and storm drain systems, undergrounding of E utilities, public facilities, and park and median island improvements. w Gregory Bucknell I CONSTRUCTION MANAGER Q i Gregory brings more than 40 years of industry experience to the team His extensive background provides him a vast understanding of all facets of construction management with unique experience on all ranges of project types. Gregory is a registered Professional Engineer with a strong focus in program, project and , construction management.The majority of his experience is with public agencies.Accomplishments include directing the design, construction and expenditure on Capitol Improvement Projects amounting to over $300 million funded by Public Financed Districts and Development Fee Programs. Additionally, Gregory coordinated the development of updated master sewer and storm drainage plans and fee programs amount to over$400 million. coNS E R W�R1ou� P Packet Pg. 3 G.11.h Labor Hours/Schedule Interwest understands that services will be provided on an as-needed on-call basis throughout the term of the contract. The proposed team is available to serve the City and can adjust schedules to meet the demands of the City.Additional staff resources are available should workload demand.As further clarified in Addendum No. 1, the since this is an'on-call"contract,the labor hours and schedule will be defined on a per project basis. N r V References U Please refer to the Qualifications section beginning on Page 12 for relevant references.Additional references will be provided upon request. aD _ Insurance Interwest Consulting Group is able to and agrees to fulfill the insurance requirements contained in Exhibit C of the Professional Services Agreement.A summary of the firm's insurance coverage is included in the Appendix of this proposal. o r Conflict of Interest y o U Interwest Consulting Group, Inc. has no financial, business, or other relationship with the City of Grand Terrace that may have an impact on the outcome of a contract resulting from this proposal. Interwest also has no current clients who may have a financial interest in the outcome of a contract resulting from this 0 proposal. Compensation 1 Fee Schedule As requested in Addendum 1, one original fee schedule 1 hourly billing rate has been included in a separately sealed envelope.The fee schedule includes individual team members and their hourly billable a rate. Appendix Certificate of Insurance Resumes fINTERWEST Page17 CONSULTING GROUP Packet Pg. 414 'dw G.11.h ACO C CERTIFICATE OF LIABILITY INSURANCE °"nt "Y` 1r5r2617 1� TM C"TMA7E IS ISSUED AS A MATTER OF INFORMAT10N ONLY AND COWERS NO RIGKT5 UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY ATTEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT 697 MlIN THE ISSUING INSURER131.AUTI4=ZED REPRESMATNE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMAORTANT`. If The eerRlkalo I101dtr M An ADOFIM]NAL INSURED,the poleyltesl elms!be endorsed. If SUBROGATION IS WANED,subject to the forms and conditions of tie pobsy,certain policies MAY 1equ1»An endClowne"t.A stafernald On this certificate does net confer tights to NHe cartifiWe Mdder In YRu of such eexlorsameM s. + +�+ tawKathy Star US$C47IOTado,LLC Prof Liob F4ar11A[A F1n 0�8 8r 6V�1 P O Box 7050 Engiewood CO 10155 ACOKLM. nwMal t1A"ORONS COVERAGE rWCe ^ OMPM IA XL Speaelly Insurance Company 378a5 V LRRlrp INTERCON35 emrnxRa Traveler Indemnity Company or CT 2$662 d 1111erwast ConsuRmg Group c Travelers Property Cos Co of Amer 25674 p P Box 18330 NIaIERD L Boulder MOB CO D8 (L -36W30178 REYMON NUMBER6V TM 15 TO CERTIFY THAT TM POLICIES OF N4SleWIiCE LISTED BELOVY HAVE BEEN ISSUED TO THE II GUREO FIRMED ABOVE FOR THE POLICY PERIOD L 90CATED 00TWTHSTAI43ING ANY REOIAREMENT TERM OR CCtOTK)f1 OF A14Y CONTRACT OR OTHER DOCUL1ETrt LMTH RESPECT'r0 VNECH TICS .� CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE 9143LRAIRCE AFFCMED NY THE POIIDES DESCRIBED HIEREIIi IS SLWECT TD ALL SHE TERIZ5 (n EECLUSIOIISAIACOF0TIOt13CFSUCFIPOLICIES U%ITSSKWd1J AAY HAVE BEEPIREMICEDBYPArD(LA1NS 4) n lY►l aP IISIMLI[e AlxXaumr AurAell 116ELSV ErF POIiCI'E11p U"Is 0 x CDWKPCALGEMMALL1Aeeirr y Y GEM4441270 1171A.:Oie 11l14201T EACH Ot1L/eRERCE 1I,000,00] •� ELAIYSYAW x OCCUR '+LL1aETdfdr{1FD N r+11M-.E,stt8 rrs>a—o, 11,000,g00 y PE712111rLAA[NHIRw'/ t1,000wo CFNt AAOAESATttrYli•nP11E9 PER aEiER?L MOaET3AIE 1-.-.;Wo,om FY'uCT x jgcr x LCC wIQaY.Ti 1Y_A-OPAw lI'oogt'00 d CUER 1 a AUrOMOOLCURELRT Y 7 , OAQ.g -" 1774.2D1e i if/4�2017 '�'�,0 %Iwo 70 = x my AUTO free,T 900"11%.r.�.; S LQ ALS&rigD .17u1w p�ttYT1AAI`l,Tlrr ArTeYrRJ 1 HPRLD AurN A�IR06x1� T466EGMTr,.+uAl:FTt C 0 C x UNOML rLoa x 0.C..0 Y Y CUP13301-M 11r14,201e W14,2017 EI;,wOtC1lHRtr�C 14.00ILOD7 V fJGE4 Lu1 0.►NS-1IAtE �AC45f�0atE iA.000.OD] x gnu Q f to C APCOMa""LLLBHXV Y LlilTfTa74 fln4.:Ote 11n4,I017 a'v1•T4?L i�� .. O Ae.ryCl+tt�CylVWet1lR.[]I[txrTAY YIM [LFAll,IMtl'TI'T t1,000.0m O.,cmutwe"t=w^".`r N rR1 A V I wl'M Mro @ L 0MAIX to EWPLCTT]q I ItM OM - nr•trrrnr CarllATrrtlr..1,. EL 4AEALE MCI..' 11,000,0001 A PrMAArronN LirLllrr Y mR4PIIMI] 1Ir11,70fi 11.14.2017 Per CYrim S1.030000 U Pnttll LAP.INUNIOW AnwAiAdgw9d. $5.000OOD C DESCRI-TION Or UKPIATRQgt 1 iCCATO S iV1aiQ Ee(ACOND 1$1,AsommAl @*%so*kowdos.now I.a aamd 0 non race n rmq~i ++ An reglAred by mitten rontracc or Hrrittan a3re■"PrLt, tho f. ;Jiming prnvislons apply suillaet t- tho NZ C rxtllcy terms, conditions, 11mitatlrns and axcluatons The Cartlliaata Haider and owner are inclamad an CD Automat lc AAnitloTlal inauzaA'e *or anDoln!T And :bmplwteA o�zatl�na under Can?Mal Llabili[y1 Meity►ar..w1 Ineuraa under Automobile Liabilicy. and AAaltlonaI Insured's under Umbrella / Excess Liabillcy bat only 4) vlLh rellpect to llab:lity arlsirL3 out of the Ila:sed Insured work perLormb--1 on belmit of the ccrtlrlcatc = holder and cwncr 'Ilse Clrneral Liability, Automobile Liability. Umbrella?Rx.-nos insurance applies on a Son At.Achad r+ C CERTIFICATE HOLDER CANCELLATION IHP"ANY OF THIS ABOVE DnCMZO POLICIES 1ECAH=LLT120aIK0W For PMPDS l PlArMUSOPAT THE NIPOIATION DATE THEREOF. NOTICE wiLL ♦!E OELNgmiro IN V ACCORDANCE VRTH THI POLICY PROVISIONS, AlrtioaltEp REFRisItRAtrvE Q Y 011Y•2014ACORDCORPORATION. All rights rnerved ACORD 25 IN141011 The ACORD name and logo are mgistered marts of ACORD 114TERWEST CONSULTING GROUP Packet Pg. 5 AGENCY CUSTOMER SO,.II1TC;Xn l35 , LOC r: A o e ADDITIONAL REMARKS SCHEDULE Pag• of +6E PR Meta a WOOED RU91 Caloladj, LLC Prl,f Lidta InLetu-ML C nsulLi91!1 =,coup p O gex 1':.ID pOwv ftwaaft 6culder .-I t lift , EAWK" MalC EW( ..... , ur(EIUE mini ADDITIONAL REMARKS 4 ' TN18 AWRONAL REMARKS FORM 18 A SCIEOIILE TO ACORD FORM, V d FORM NUMBER: -"? FORM TRLE:CSPTIPICATE OF LIABILI7f IIISIt^rAUCE 0, L primary and non-ccutrltutory basis A Blanket Nerver of 5ubrogaticn applies for Gezteral Liability, d L.oma , Aubtle Liability, C�ssbrella/Ea:reae Liability and Nbrkers Coupenmation The 9=rella / Exerts Liabilitj- policy pm.,Idao excenc coverage over the Qoneral Liability, Autcraot�ile Liability and employe Liab311ey (� , Planet nato Ehit A441twnal Insured atdtus dcna not apply to Profnsalondl Liability or W)rketr' L Com7cnaeticn , to d r+ Gl d , 1) C C V ' 7 ,L N V V O N2 C ' ram+ , C C ' EI s c� w Q , 1 ACORD 101{2061111011 t:2=ACORD CORPORATION, A8 rights reserved. ' The ACORD name and logo am registered marks of ACORD INTERWEST CONSULTING GROUP Packet Pg. 6 G.11.h James G. Ross 4 Principal in Charge I N T E R W E ST James has supported municipalities and public agencies at an executive CONSULTING management level for the past 35 years, specializing in Public Works and Water GROUP Departments. James' experience includes successfully managing staffs of over www.interwostgrp.com 400people and Capital Improvement Program budgets of approximately $200 million. He has served on the Board of Directors and has been President of the Public Works Officers for the League of California Cities.James is also the recipient E x P E R T I S E of the James Martin Award for Excellence and Service to the League and Public Works Profession.James was chosen Top Leader of the Year in 2004 and nominated Program and Project Management v for the National Top 10 Director of the Year in 2008, both for the American Public m E D u C A T 10 N Works Association,California Chapter. a Masters in Public Administratlon,1985 PROJECT SPECIFIC EXPERIENCE Bachelor of Science Civil Engineering,1970 (� California State University,Long Beach Public Works Group Leader p P R O F E 5 5 10 N A 1 2015-Present Interwest Consulting Group,Inc. v A F F I L I A T I O N S Managing Public Works Staff and Clients in Southern California Regions. c League of California Cities Public Works Officers,President 11998 Special Advisor 41 Board of Directors,Member 1 2001-2003 2011-2015 Management Partners c a) James Martin Award winner for Excellence James conducted organizational assessments and provided interim support for local &Service to the League&Public works (1) Profession 12006 Governments, specializing in Public Works and Water Departments. Some 0 representative projects included the cities of Fountain Valley Public Works American Public Works Association Department review and support,San Carlos Public Works Communit Development California Chapter p Pp / Y p Top Leader of the Year Award 12004 Efficiency Study, Orange Alternative Service Deliveries Study, Glendora Water O Nominated,National Top lO Division Efficiency Study, San Juan Capistrano interim Public Works Department L) Director of the Year 12008 support, Newport Beach Municipal Operations Department Organizational Santa Ana North Rotary Club Assessment, Benicia Public Works Organizational Assessment, Long Beach y I President 12000 Organizational Assessment,and the Napa City/County Service Sharing Study. o U Interim Executive Program Manager co 2009-2011 Imperial Irrigation District U c Imperial Irrigation District {IID) is one of the largest Irrigation Districts in North 0 America, with a 3.1 million acre foot entitlement to Colorado River Water. He N managed 445 staff of the Water Department which were responsible for a 3000- mile system of irrigation and drainage canals.lames was retained under an original fi month contract by the General Manager to conduct an organizational assessment c and make recommended changes to improve customer service and operational efficiencies. Involved in implementation of the "Quantification Settlement Agreement" which makes it possible to transfer conserved water from Imperial's farming Community to urban water users in Southern California. The contract was � R renewed twice by the GM before James elected not to renew again. Q Executive Director of Public Works 1988-2009 City of Santa Ana The department had more than 200 staff members. Responsibilities included construction and maintenance of City's street,water and sewer systems. In addition to the Water Enterprise,James also created enterprise funds for Refuse,Sanitation and Sewers. Annual budget including Capital Improvement Program was approximately $200 million. Major facility projects included a $100 million Police Detention and Administration Building,the City Hall Ross Annex,a new Corporation Yard, the remodel of the Main Library and numerous Community Park Facilities. Packet Pg. 417 ih GA 1.h 1 Major Street projects included the$100 million widening of the Bristol Corridor and , 4 an innovative $100 million 5-year program to repair and rebuild the City's residential street system. He also led the development of a City Transit Plan which l N T E R W E S T envisions a Street Car from the transit terminal thru the downtown to a connection , CONSULTING with the regional express bus system. GROUP Principal Projects Manager www.interwestgrp.com 1981-1988 City of Irvine ' James supervised the City's Project Management Team of 7 staff. They were , responsible for administrating the design and construction of the City's Capital N Improvement Program. At the time, Irvine was one of the fastest growing cities in 1 California. Most of the new streets, parks and community facilities were funded by p r assessment districts which James and the Management team administered. a r Associate Engineer 1978-1981 City of Costa Mesa c r James managed the 5-member Development Section in the Public Works m r Department. He reviewed and conditioned developments, processed track maps �_ r and parcel maps,represented Department at Planning Commission Meetings. m Assistant Engineer w r 1971-1978 Port of Los Angeles r James designed and prepared specifications for major backland projects including m r co all infrastructures to accommodate new container terminals. r c Assistant Engineer r 1970-1971 City of Los Angeles = 0 James designed street maintenance projects for the City of Los Angeles. r L r N = r O V � r V = r 0 �r N � r � r C = r s r � r w Qr r r r Packet Pg. 8 G.11.h 4 Chris A. Vogt, PE Project Manager I NT E R W E S T Chris has over 34 years of successful management, planning, implementing, and CONSULTING administering public works projects and programs. He brings a solid history of successful GROUP management with over 23 years as a Public Works Director/City Engineer. He brings an exemplary work ethic focusing on continuous process improvements while maintaining w w w.i n t e r w e s t g r p.eon, the ability to effectively navigate politically sensitive environments. E Q U t A T I O N He has managed an operational budget of over$39 million and a comprehensive Capital Improvement Program in excess of$1.6 billion. Supporting cities in Southern California , r (Bachelor of Science,Civil Engineering Chris has a wealth of knowledge in budget preparation; infrastructure maintenance; University of Pittsburgh professional and construction contract negotiations; organizational development; project o Pittsburgh,PA d management;water, sewer and electrical utility operations and construction; engineering R E G I S T R A T 1 0 N S design; staff development; training and mentoring; complex engineering studies such as r C E R T I F I C A T I O N S Development Impact Fees and assessment engineering; and public informational and V L CA Registered Civil Engineerp 44250 collaborative meetings. P R 0 F E S S 1 0 N A L Chris is a professional who brings solutions to our clients. He is flexible and open with his A F F I L I A T 1 0 N S communications and fosters a teamwork atmosphere in resolving challenges. He is APWA-American Public Works committed to serving the needs of the client through strong leadership and a collaborative Association, approach. +. Southern California Chapter President C SPECIFIC EXPERIENCE tv zolz E APWA-American Public Works City Engineer I Senior Project Manager Association,Coachella Valley Branch of 2012—Present Interwest Consulting Group m CA Southern CA, President&Creator,2000—2001 Chris provides various public works director and city engineer services to jurisdictions C throughout Southern California. His responsibilities include: implementing and developing e City/County Engineers Association capital improvement programs and development impact fees; staff training, mentoring Inland Empire President,1996 and management; direction and supervision of professional, technical and maintenance staff; program management over consulting contracts (design and construction management professionals); completion of specialty projects; and coordination of issues v with public utilit;es. — Director of Public Works I City Engineer t? 2006—2011 City of Moreno Valley m CA p Managed a Public Works Department of 145 professional, technical, maintenance and t. clerical staff with an operational budget of$39 million and Capital Improvement budget of $180 million (comprehensive $1.6 billion). Public Works included seven divisions: Administration, Engineering Land Development, Traffic, Capital Improvement Projects, Maintenance (solid waste, street, storm drainage, graffiti, and fleet), Special Districts, and r the Moreno Valley Electric Utility. m Select Accomplishments: - Completed a $25 million electric sub-station project and participated on the City's bond team Q - Reorganized the new City Electric Utility I - Completed a $1.6 million Veterans Memorial project within schedule and budget by working with a citizen design committee - Directed staff In the development of a comprehensive Capital Improvement Program that reflects all projects to ultimate build-out of the City($1.6 billion) Coordinated City regional projects with Caltrans, Western Riverside Council of Governments,and the Riverside County Transportation Commission Completed a$10 million regional soccer facility(synthetic turf) Renegotiated the City's Solid Waste contract resulting in enhanced services and full indemnification under AB 939 without additional costs to the City Packet Pg. 419 G.11.h Director of Public Works I City Engineer 2001—2006 City of Pomona M CA Supervised the Public Works Department of 97 professionals, which included Administration, Engineering, Development,Traffic, Capital Improvement Projects, Streets, I NT E R W E ST Stormwater, Graffiti Abatement, Facilities Maintenance, Building and Safety, and City CONSULTING Communications. r GROUP Select Accomplishments: www.interwastgtp.com Developed a comprehensive Capital Improvement Program r Developed a bond issue with Gas Tax proceeds to complete$10 million worth of street rehabilitations and Improvements ' - Completed $2 million White Avenue beautification project fronting the L.A. County Fairgrounds a Established and implemented the City's Graffiti Abatement Program that improved removal time to 24 hours V Director of Public Works I City Engineer o ' 1996—2001 City of La Quinta®CA 0 1 Managed the Public Works Department of 20 professional, technical, and clerical staff. 2 , This included Administration, Engineering, Development, Traffic, Capital Improvements and Street Maintenance. rn w Select Accomplishments: m - Coordinated the development and Implementation of La Quinta's first Development m Impact Fees , - Updated the City's $800,000/year Lighting and Landscape Assessments to conform to , Proposition 218 Completed a $500,000 community pool and locker room/office facility project within = 0 schedule and budget utilizing the design/build process , Completed a $20 million assessment Issue and coordinated the construction associated L with the assessment for public sewers, street improvements, and a downtown N 1 beautification project 0 V Director of Public Works I City Engineer 1991-1996 City of Chino Hills 0 CA V , Held multiple positions while serving the City of Chino Hills.Was the first Director of Public = Works/City Engineering when the city was incorporated in December 1991. Established O and directed the Public Works Department of 40 employees (not including consultants) under six divisions. These divisions included Administration, Engineering Design and 1 Development, Traffic and Roads, Water, Sewer, Drainage, Utility Operations, and ar , Facilities/Vehicle Maintenance and Operations. From 1992 - 1993, the Parks and 5 Landscape Maintenance Division (1972 Lighting and Landscape Act) was also under his direction including a Parks and Landscape Manager and 15 employees. t , Select Accomplishments: Completed the $10 million extension of the ultimate Improvements to Chino Hills 1 Parkway from Carbon Canyon Road(SR142)to the 60 freeway in Pomona Q , Developed the first Public Works Department for the City of Chino Hills after Incorporation Supervised a$13M/year Water Utility operational budget for the City 1 Developed the first Pavement Management System for Chino Hills - Developed and Streamlined the Final Map and Developer Entitlement process Public Works Engineer II/Project Engineer III 1986—1991 County of San Bernardino/Special Districts ■ Municipal Engineer 1983—1986 Westmoreland, Washington, Somerset, and Alleghany Counties in South Western PA Packet Pg. 4 0771 G.11.h Ryan Schultz Construction Manager j Construction Inspector I N T E R W E S T Ryan is a public works and construction professional with over a decade of relevant CONSULTING industry experience, often serving in the role of project manager. As such, he is well- GROUP versed in current construction methods and standards, and has expertise in cost-control www.interwastgrp.com and contract management. He has worked on public works projects of various sizes and budgets, from $250k up to $30M. Additionally, Ryan has experience managing his own landscaping company, giving him an appreciation for time-management and a talent for _ fosteringeffective communication between personnel, subcontractors and the project P P 1 r EDUCAT10N owner. d Associates Degree,Math Victor Valley College,2004 d PROJECT SPECIFIC EXPERIENCE Storm Water Pollution Prevention Course—Global Environmental Owner V Network,Oakland,CA 2014—2016 RS Landscaping j En-Control 2005 Ryan developed his awn landscaping company for which he performed landscape and irrigation construction, including hydroseeding and erosion control. Ryan also acted as a .2 consulting project manager on public works construction projects. Project Manager 2014-2015 Powell Construction,Inc. E Ryan's responsibilities included management of public works projects, including project 0 scheduling, project documentation (RFIs, Submittals, etc.), project communication, status c meetings with project owner and/or A/E, selection of vendors and subcontractors, �a performance of quantity take-offs, submittal of payment requests, processing of c subcontractor payment requests,and the monitoring of project costs and budget. Estimator j Project Manager 3 2004-2013 Metro Builders&Engineers Group, Ltd. c Ryan performed take-offs, solicited subcontractors, completed bid forms, and performed v estimates for public works projects up to$30M. He was responsible for the management of design and construction projects including buildings, maintenance facilities, and heavy �? civil and structural projects. His management tasks included development of project O i1 schedules, project communication and project documentation, meeting with project Owner and A/E, selection of vendors and subcontractors, fulfilling pay requests, N monitoring project costs,and closeouts. Project Engineer � 2002-2004 Metro Builders&Engineers Group, Ltd. In this position, Ryan prepared submittals, RFIs,Change Orders,subcontracts,daily project reports,and weekly safety meetings. He wrote SWPPPs,monitored compliance with safety regulations and company policies, created & updated project schedules, and monitored project costs. Additionally, Ryan assisted the Chief Estimator with take-offs, soliciting Q subcontractors,performing estimates,and estimating change orders. Packet Pg. 421 gap G.11.h 4 Tom Marnocha, CESSWI, QSP Construction Manager I N T E R W E S T Tom brings more than 35 years experience in the areas of construction management, CONSULTING inspection, planning, schedule analysis, project management, billings and GROUP p g g g payments, contract administration and compliance, field engineering, quality assurance, and www.interwestgrp.com materials testing for a variety of public works, residential and transportation projects. He possesses a vast array of certifications, including his certifications in QSP (Qualified SWPPP Practitioner) and CESSWI (Certified Erosion, Sediment, and Storm Water E D u C A T I o N Inspector).These two certifications allow Tom to serve as an inspector, monitoring Storm m Associates of Science Water Prevention Plans ensuring they are adhering to all California rules and regulations. Civil Engineering Technology IL Northwest Wisconsin Technical Institute Tom's diverse background allows him to bring a deep understanding and expertise to r 1982 cities and government agencies on large, complex, high-value construction projects. c� Projects range from small city projects to multi-million dollar projects including parks,fire o REGISTRATIONS 4- C E R T I F i C A T 10 N S stations, street improvements, and community buildings. Tom is an expert in using the CEsswl Contract Manager Document Control System which facilitates his ability to collaboratively 2 Certified Erosion,Sediment&Storm Water work with all parties ensuring projects are well managed and brought to a successful Inspector 12305 Completion. to QSP,Qualified SWPPP Practitionerl 22064 PROJECT SPECIFIC EXPERIENCE i Construction Manager (Construction Inspector (D CALTRANS 2011—Present interwest Consulting Group Post Earthquake Inspections&Safety Evaluation Provides a variety of services to clients in the Southern California region, including � construction management, public works construction management and observation, CALTRANS inspection, and SWPPP inspections. He currently provides public works construction o Sampling&Testing Construction Materials management and inspection services on a variety of projects throughout the City of Yorba Linda: } NICET,Level 11 Certification - Bastanchury Road improvement Project —Provided CM services for the road widening 0 and resurface,filterra installation, new sidewalk,curb and gutter and streetlights. Traffic U AWS,Certified Associate Welding inspector signal improvements. - Culver City, Pedestrian Improvement Project — Provided CM services for multiple �? Nuclear Density Gauge Operator locations for new handicap ramps and street corner configurations. Pedestrian crossing 0 0 Troxler Electronic Laboratories signal pole improvements. - Culver City,Washington Place Resurface—Street widening and resurface with sidewalk, P R o F E I s 10 N A L handicap ram and curb & utter installation. Signal improvements for pedestrian AFFILIATIONS p p g g p ACIA,American Construction Inspector crossings. Association - Town Center Yorba Linda — Provide oversight and CM services for the Town Center — AwS,American welding society development which is a multiple phase multi year improvement project development. National Institute for Certification - Richfield Widening Project-Approximately 500 lineal feet (LF) of new curb and gutter, .5 in Engineering Technologies sidewalk and retaining wall. Coordinated utility relocations,survey and materials testing. t fir•/ SSPC,The Society for Protective Coatings - Hidden Hills Storm Drain Lining Project-1500 LF of storm drain lining which includes the flushing,video documentation and lining installation. Q - Bastanchury Road - Project involved the installation of two intersections of new traffic signal poles and head,traffic loops, interconnect communication conduit,construction of new horse trail with fencing,sidewalk and handicap ramp construction. - Richfield/ Buena Vista Street Light Improvement Project - Project included relocating Edison power lines,installation of new traffic signal poles,signal heads and safety lighting, traffic loops and advanced loops and restriping. Packet Pg. 4 2 GA 1.h 1 - Yorba Linda Medical Office Building-Approximately 10,000 sq.ft.of medical office space. Interwest performed grading,roadwork and sidewalk improvement inspections. - Corta Bella, Heritage, Vista Vel Verdes, Amalfi and Encanto - New residential housing developments totaling more than 500 homes.Interwest performed the grading and SWPP I N T E R W E S T inspections for all three projects. CONSULTING - Traffic Signal—Provided construction management and Inspection for new construction of ' GROUP traffic signal at Richfield/Buena Vista ensuring compliance to the plans and specifications. , www.interwastgrp.com - Yorba Linda Water District Phase 1 Water Main--Replacement of 5,000 LF of 18"water , main. Provided oversight for the city which included compliance to the required traffic control and completion of the final striping to the city standards. , - Traffic Signals — $500,000 new construction project consisting of traffic signals at two d intersections. 1 a , ADDITIONAL EXPERIENCE V , Performed construction management and inspection services on a contract basis. o , Pier Avenue Streetscape-$4 million project,which had several funding sources including a$1.2 million federal ARRA Grant from the State Water Boards.The primary goals for this .2 1 project, for the City of Hermosa, was to improve the aesthetics of the street and y , improving pedestrian accessibility, parking, landscape and hardscape. Pier Avenue Is the w City's "main street" in the downtown area connecting Pacific Coast Highway to the City's , Municipal Pier and Pier Plaza. Pier Avenue is one of the few MTA Bus Routes in the City E and will include new bus shelters and other transit related improvements. Civic Center Median(City of Garden Grove)-This project Involved replacing the existing c , landscaping and irrigation on a busy road.Project also involved installing a perimeter decorative mow strip and a city monument with lighting. = 1 Garden Grove Euclid Intersection Improvement Project-This project included widening O , the right turn lane on north bound Euclid to east bound Garden Grove, including adding protective barriers at the corner. The project also included adding decorative sidewalk N 1 crosswalks and a garden wall at the NE corner of the Intersection. c Freedom Park-$10 million, 23-acre park project in the City of Palm Desert that received t0j the California Park and Recreation Society's (CPRS) Award of Excellence. Served as Construction Manager for the project, which included underground utility construction; V clearing and grubbing; irrigation and landscape installation; rough and finish grading for baseball fields, volleyball courts, tennis courts, skate park, play equipment, and soccer 0 field with an underground drainage system;concrete site improvements;curb and gutter; y asphalt parking lot; a Snack Bar and Men's/Women's Restroom facility per City of Palm 2 , Desert specifications and plans. Coordination with Coachella Valley Water District on the m placement of a future well site was a major component of the project. = 1 Palm Desert Redevelopment Agency - Served as the owner's representative on this $4 ' million, 8,200 sf Visitor Information Center project. Responsible for quality control and = d construction safety oversight. Conducted daily meetings and conferences; and received, E managed, and distributed submittals. Managed all contract administration and v compliance. Staff also provided pre-construction (including a biddability/constructability ' review)and construction management services. Q , Rancho Mirage Santa Rosa Villa Housing Project-Provided pre-construction services,and construction management and administration-related services for the City's low-income housing project.Was on site daily serving as owner's representative.Ensured construction , safety oversight, quality control, progress payments, contract administration/compliance, and document control. 1 Packet Pg. 4 3 k + ( G.11.h C 0 CI Steven L. Wright, PE, TE Construction Manager r} I N T E R W E 5 T Steve is a registered Civil and Traffic Engineer with over 30 years of experience providing a CONSULTING variety of public works services to municipalities in Southern California. His background GROUP demonstrates his exposure to and familiarity with a diverse range of public works F www.interwestgrp.com disciplines including land development,capital projects,traffic and special projects such as waste water and storm drain systems, undergrounding of utilities, public facilities, and park and median island improvements, _ N PROJECT SPECIFIC EXPERIENCE v EDUCATION y City Engineer I Assistant City Engineer I Interim Transportation Administrator o Bachelor of Science 1994—2017 City of Pasadena,CA tL Civil Engineering Steve directed and organized the work of a large and multi-disciplined team comprised of r California State Polytechnic University V Pomona,CA the Engineering, Construction, and Public Works Design Divisions. He oversaw, 1986 coordinated and supervised the work of engineers, inspectors and survey staff. Steve managed and supervised programs and activities relating to transit services, parking aNi R E G 15 T R A T 1 0 N S management and enforcement, transportation planning, and traffic engineering. He was U CERTIFICATIONS responsible for neighborhood traffic planning and analysis; design of signing and striping (D CA Registered Civil Engineer I C48650 improvements; review of traffic impact reports for new developments; conditional use CA Registered Traffic Engineer I TR1755 permits; and specific and general plan efforts. He prepared and administered consultant P R O F E S S 1 0 N A L contracts and a variety of reports for city council, commissions and the community. He E A F F I L I A T 10 N S helped prepare capital and operation budgets, monitor revenue and expenses and + Member—Institute of Transportation maintain fiscally responsible project budgets. Steve was also responsible for the Engineers recruitment,selection,training and development of department staff. Member—American Public Works C Association Traffic Engineer g Member-Amer:can Soc,etyof Civil 1993—1994 City of Chino Hills,CA 3 Engineers Steve's responsibilities included managing public works capital improvement and private N Member—City and County Engineers development projects; the inspection of road repairs and preventative maintenance Association programs; issuing encroachment permits and working the permit counter; performing v traffic signal design, signal timing and operation; designing traffic signing, striping and SPEAKING channelization; reviewingtraffic studies; performing transportation planning, street v ENGAGEMENTS g p p g � American Pub!ic Works Association lighting design, coordination of freeway construction and plan checking. Steve also p November 2007(Los Angeles,Callfornla) coordinated and supervised the work of engineer assistants, inspectors, maintenance +, City and Co-.;nty Engineers Association supervisors, laborers and clerical support. He prepared the capital and operating budgets March 2008,(Los Angeles,Californla) for the roads, construction, and traffic sections. He also prepared grant applications for American Sod etyofC'vll Engineers April state and federal funding on transportation-related improvements and programs. 2008(Arlington Virginia) American PlanningAssoc:atian April 2008 Associate Civil Engineer I Assistant Civil Engineer r (Los Angeles,California) 1988—1993 City of Pasadena,CA 4) League of California Cities Public Woks Steve designed and prepared plans, specifications, and engineer's estimates for the Officers Institute March 2010(Monterey, installation of traffic signal systems and channelization. California) American Institute of Architects August Engineer Assistant Q 2011(Pasadena,California) 1986—1988 City of Los Angeles,CA American Pub Ic Works Association Public Steve performed investigations, and analyzed and studied street traffic conditions to Works Institute October 2014(Dow nay, determine appropriate traffic control measures, which entailed responding to requests from the public, respective Council Offices, and other government agencies on traffic- American Publ!c Works Association Public related issues. Works Instltuta May 2015(Downey,Ca) Junior Civil Engineer 1986 California State Dept.of Transportation Steve performed construction inspection of freeway interchanges, retaining walls and bridges to ensure conformance to plans and specifications. He provided consultation, research and design work for the project during construction. Packet Pg. 424 G.11.h 4 Gregory J. Bucknell, PE Construction Manager INTERW EST CONSULTING Gregory brings more than 40 years of industry experience to the team His extensive GROUP background provides him a vast understanding of all facets of construction management www.interwastgrp.com with unique experience on all ranges of project types.Gregory is a registered Professional Engineer with a strong focus in program, project and construction management. The majority of his experience is with public agencies. Accomplishments include directing the y design,construction and expenditure on Capitol Improvement Projects amounting to over $300 million funded by Public Financed Districts and Development Fee Programs. m 'o Additionally, Gregory coordinated the development of updated master sewer and storm a drainage plans and fee programs amount to over$400 million. r U L PROJECT SPECIFIC EXPERIENCE E 0 U C A T 10 N Interwest Consulting Group I Construction Manager B.S.In Civil Engineering Present South Dakota Schaaf of Provides a variety of services to clients in the Southern California region, including fn Mines and Technology construction management,program management and project management. _ May 1977 d CivilSource,Inc.,Irvine,CA E Sub-consultant Project/Construction Manager R E G I S T RATI 0 N S / September 2016-January 2017 LICENCES Professional Civil Engineer Marketing experience in preparing proposal responses to public agencies' RFQ/RFP's t0 C WY License#4238 provide project/construction management, engineering, and staff augmentation services c CA License#C41550 to public agencies. 3 W.G.Zimmerman Engineering,Inc.,Huntington Beach,CA I Senior Project Manager y PROFESSIONAL September 2015-April 2016 0 V AFFILIATIONS Marketing experience in preparing proposal responses to public agencies' RFQ/RFP's to —_ American Society of Civil Engineers provide project/construction management, engineering, and staff augmentation services R U SDSM&T Alumni Association to public agencies. c City of Fontana,CA I Principal Civil Engineer February 1991-July 2009 Special Proiects - In this capacity since July 2008 until taking my option to receive a Pension in July, 2009, involved in developing updated program unit costs and processing c for development impact fee credit agreements,updating the comprehensive fee schedule, r the subdivision municipal code, standard requirements and conditions of approval for the m design advisory board processing. Member on the Website Steering,the Software LAMPS, E and GIS Browser Update Committees. Assigned a Work Program for the Engineering Department. Land Development - The previous seven Q _ p years for the City as the Principal Civil Engineer/Land Development managed the FEMA CLOMR/LOMR and land documents processing, improvements plan checking, building and safety routing, design advisory board conditions of approval, annexations, engineering public front counter, public permit issuance,and other duties as described above. Special Proiects - Capital Improvement and Public Financed Projects/Fee Assessment Programs. The prior ten years experience was on projects including interchanges, overpass, streets, pavement rehabilitation programs, multi-purpose/bike trails, street landscaping, traffic signals, sewer, storm drains, parks, fire stations, community centers, flood control including channels, basins, and levee improvements funded by capital + improvement fee programs, public financed districts, and land developers. Coordinated Packet Pg. 425 GA 1.h 1 and implemented the Public Improvement Policy and Procedure Manual for the administration of public financed project and maintenance areas as approved by the City Council. Processed the RFQ/RFP's, negotiated the fee and amendments on construction management, engineering, surveying, materials testing, and public works inspection r I N services agreements. Monitored and supervised the process for the bidding, award of CONSULTING INTER WEST E ULTINGG GROUP construction contracts, and negotiations for the construction contract change orders for r capital improvement projects funded by development fee programs, public financed r www.interwastgrp.com districts,and fee credit agreements. Processed progress and reimbursement payments to r construction contractors and developers. Supervised and participated with attorneys, N right of way agents, and appraisers on right of way acquisitions. Provided document r statements for processing and expert testimony in court on right of way acquisition and aD o' r construction claim cases. iL BSI Consultants,Inc.,San Bernardino,CA I Consultant Project Manager r May 1989/February 1991 V r L A full time consultant project manager for the City of Fontana. � r County of San Bernardino,CA Transportation&Flood Control Dept I Resident Engineer 4) April 1987/May 1989 E r m Participated in the development of a flood control fee program and the Resident Engineer y r on the Etiwanda/San Sevaine Flood Control Project amounting to$85 million. Assisted on r the development of the Assessment Fee Program. Resident Engineer for construction on E the Bledsoe Creek Flood Control Project and other transportation/flood control projects 4) r with the Contracts Division, Department of Transportation/Flood Control. = r County of San Bernardino, CA Architecture and Engineering, Facilities Management 2 r Department I Project Manager 0 May 1986/February 1987 r Directed the design and construction of architecture and engineering projects including r the Chino Airport Lockheed Secured Airport Facility, Guard Tower for the Central Jail, the = Law and Yucaipa Libraries' expansions amounting to $12 million within a nine month V r period. — r cc AMAX Coal Company,Western Division Surface Coal Mines,Gillette,Wyoming I Senior 9 Project,Resident,and Project Engineer = O July 1980/September 1985 r Provided and supervised the engineering and construction services for the expansion of 4 r two surface coal mines including haul roads, buildings and other facilities expansions, m electrical power lines and substations, railroad loop,track scales, drop structure, channels r and culverts for creek relocations, water wells, septic systems, utilities, and opening of a r new pit amounting to$10 million. As a Senior Project Engineer and Project Engineer, responsibilities included engineering t r and construction services for the Western Division. Involved in project management r which required individuals from multi-disciplines to produced concepts, designs, plans, Q r and specifications for projects in various engineering disciplines by identifying problem areas and coordinating technical solutions. Participated in the selection and supervised r contractors and consultants for mine site construction and engineering activities which averaged up to 150 personnel per year. Responsible for budgeting and planning of long- r range construction projects for capital expenditures per year for development, expansion, r and repairs. Conducted safety meetings and inspections as well as informed personnel of hazardous situations. As a Resident Engineer for the Belle Ayr Mine, duties were as described above and with additional training and experience to act as liaison between operations, design and construction, reclamation, outside contractors and consultants. Represented the mine in discussions with regulatory, non-regulatory, construction personnel, and consultants in matters concerning the operations and services to the mine. Assisted in the preparation Packet Pg. 426 G.11.h 0 of production reports which included volume of materials moved, coal depletion, 4 inventory verification, equipment statistics, long and short-range forecasts and profit plans. Supervised the Chief Surveyor and Engineering Technicians in providing pit control INTERWEST and construction surveying. Coordinator for the South Pit Development of the Belle Ayr CONSULTING Mine. GROUP www.interwastorp.com Johnson Engineering Company,Norfolk,NE I Design/Project Engineer October 1978/June 1980 Experience included surveying, subdivision layout and public improvements design and y construction, bridge inspections for load ratings, airport runway extension, taxiways, and holding aprons construction. Attended city and county planning commission and city o council meetings for approval of subdivisions. a r U Sioux Falls Construction,SD I Construction Project Engineer o July 1978/September 1978 N Construction supervision of multi-story medical building and parking ramp. D Wyoming Highway Department,Gillette I Construction Project Engineer = May 1977/May 1978 E E Construction supervision of highway projects. Conducted construction and air 0 photogrammetry control surveying. c City Engineers of Sioux Falls,SD I Engineering Aid c Summers of 1973 to 1976 3 Construction inspection and control surveying for water, sewer, streets, and grading for can i city and land development projects. Updated city plats and maps. o U R U c O N a� c E t R a 0 Packet Pg. 4 7 G.11.i INTERWEST CONSULTING GROUP FEE/RATE SCHEDULE U O Interwest Consulting Group fully understands and complies with all requirements specified under the Prevailing Wage a. laws including but not limited to registration with the Department of Industrial Relations as specified under SB854. r U Classification Hourly Billing Rate o Engineering L Principal-in-Charge,QAIQC Manager................................$160 Senior Project Manager.....................................................$145 ProjectManager.................................................................$135 Construction Manager, Resident Engineer........................$135 E Professional Engineer........................................................$130 Senior Project Engineer.....................................................$130 Project Engineer................................................................$115 Construction Inspector III.....................................................$90 0 Construction Inspector II......................................................$85 Construction Inspector I.......................................................$80 DesignEngineer................................................................$130 Storm Water Engineer.......................................................$130 U Civil Plan Check Engineer.................................................$130 76 Associate Engineer Ill........................................................$115 Associate Engineer II.........................................................$110 0 Associate Engineer I..........................................................$100 _0 Engineering in Training........................................................$90 3 Engineering Assistant..........................................................$85 CAD Designer/Engineering Technician................................$85 Administrative Assistant.......................................................$75 a� LL Reimursables: Construction Management Office/Trailer........................Cost+ 15% Administration of Sub-Consultants................................Cost+ 15% Permits...................................................................Cost+15% m Mileage, ...............Current Federal Reimbursement Rate Printing, reproduction,telephone usage,general office supplies,overhead,etc...,are included as incidental to the w charges in the"Nat-to-Exceed"fee schedule and total cost proposal. E Rates are typically reviewed yearly on July 1 and may be subject to revision unless under specific contract obligations, a Invoices are typically generated upon the conclusion of the month. 431 S.PALM CANYON DRIVE,SUITE 200 • PALM SPRINGS,CA 92262 TEL.760.417,4329 * www.interwestgrp.com Packet Pg. 428