1982-16 RESOLUTION NO. 82-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING ITS RULES AND
REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL
MATTERS PURSUANT TO ARTICLE II, SECTION 1, OF
ORDINANCE NO. 12.
WHEREAS, there has been established a need to amend the Rules and
Regulations for the Administration of Personnel Matters;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. That Section 5.7 "Administrative Leave" be added to read
as follows:
"5.7 Administrative Leave
"On July 1 of each year, beginning with the July 1 immediately
following the first anniversary of employment of the City
Manager, the City Manager shall receive ten (10) days
administrative leave in addition to all other leaves; this
administrative leave must be used during the following fiscal
year or it will be lost."
Section 2. That Section 4.11 "Overtime - General " be amended to read
as follows:
"4.11' Overtime - General "
"Any employee, except those employees specified in the annual
compensation plan as working an indefinite work week, who was
ordered because of an emergency or in the interest of efficiency
of the City, to render overtime service and, as a result, his
time worked exceeds the normal work week for his class, shall be
paid overtime or shall receive compensatory time off on a
straight-time basis (See Section 6.5.). A current record shall
be kept at each instance of authorized overtime work stating the
reasons therefor and by whom authorized; and also that date and
duration of each instance. The overtime service must be for
work definitely ordered or approved in advance by the appointing
authority, except in emergency conditions."
Section 3. That Section 12 "Education Incentive Policy" be added to
read as follows:
"12.1 Introduction
"The City Manager and Department Heads share joint
responsibility for employee training. However, any full -time
City employee desiring to attend classes, with the purpose of
improving job skills related to City work, is encouraged to do
so. With this policy, which is to be administered by the City
Manager, the City clearly defines its position concerning
educational opportunities and benefits for City employees. -
"12.2 Prior Approval
"Cost of tuition and books will be paid for by the City of Grand
Terrace, given the following provisions:
"12.2.1 Approval from City Manager
"All courses for which tuition reimbursement is
requested of the City must receive prior approval from
the City Manager. If no prior approval is received,
the employee is not eligible for reimbursement.
"Request for Approval of Courses must be made on 'prior
Approval for Tuition Reimbursement ' form, available
from Department Heads or the City Manager.
"Upon Completion of Course(s), employee must submit to
the City Manager a 'Request for Tuition Reimbursement '
form, with required receipts and grade slips.
"12.3 Criteria for Approval
"In reviewing courses requested by employee for tuition
reimbursement, the City Manager, in consultation with the
employee's Department Head (or immediate supervisor), shall use
the following criteria in determining if course(s) is/are
suitable for reimbursement from the City:
"12.3.1 Relatedness to City Work
"Course(s) must be directly related to employee's
present and future career goals within the public
sector.
"12.3.2 Availability of Funds
"Approval of course(s) must be based on availability of
funds. A yearly fixed budget for this purpose shall be
maintained, the amount of which shall be determined by
Council at the beginning of each fiscal year.
"12.3.3 Alternate Funding Sources
"The employee must have exhausted all other sources of
financial aid, government grants, scholarships, etc.
before requesting reimbursement for tuition. Under no
circumstances will the City forward reimbursement money
if the possibility of duplicate funding exists.
"12.3.4 Applicability to Graduate Study
"Courses of study shall be pursued at community or'
State supported schools, such as:
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"A. High Schools and trade/vocational schools;
"B. Community colleges;
"C. State colleges; and
"D. State universities.
1112.3.5 Applicability to Graduate Study
"This policy is not applicable to courses leading to
beyond a Master' s Degree.
"12.4 Employee Commitment
"All tuition costs must be advanced by the employee upon
enrollment. Reimbursement will be made by the City upon
completion of the course(s) provided:
"12.4.1 Prior Employment
"Employee must be employed full time by the City of
Grand Terrace for at least six months prior to the date
'Prior Approval for Tuition Reimbursement ' form is
submitted.
"12.4.2 Passing Grade
"In addition to providing receipts for all courses
taken, employee must present evidence of passing grade,
defined as either:
"A. Credit or pass, if course is offered on basis of
Credit/No Credit or Pass/Fail , respectively, or;
"B. A letter or numerical grade equal to or better
than a 'B' or 3.0, respectively, if graduate level
course.
"12.5 Books
"This policy shall also include the following provisions:
"12.5.1 Possession of Books
"If reimbursement for books is requested, the employee
must present all receipts; furthermore, textbooks
purchased for the course at City cost are to be placed
in the City Library upon completion of course.
However, if employee fails to qualify for tuition
reimbursement at the end of a given course, the
employee shall not be eligible for reimbursement for
the cost of books.
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"12.5.2 Food, Lodging, and Mileage
"This policy applies only to reimbursement for tuition
and books; it does not include provisions for food,
lodging, or mileage reimbursement related to
educational endeavors specified herein.
"12.6 Administration of Policy
"The City Manager has the responsibility of interpreting and
administering the provisions set forth in this policy by the
staff, and approved by the City Council . Given the employee's
position within the City, the courses specified at time of
request, availability of funds, and all other provisions of this
policy, the City Manager may approve or reject employee's
request for tuition reimbursement."
Section 4. That Section 2.6.4, "Physical Examinations" be added to
read as follows:
112.6.4 Physical Examinations
"The City shall require that all initial , permanent
employees be in such physical or mental condition to
perform the duties of their jobs and shall require an
initial medical evaluation according to job
classification. Subsequent examination(s) may be
required due to changing health conditions as directed
by the City Manager. No employee shall hold any
position in a classification in which he cannot
physically or mentally perform all the duties of the
job adequately or without hazard to himself or others.
Within the limitations indicated, the City's policy
shall be to make such efforts as are consistent with
the provisions of these rules to place physically
disabled employees in such positions as are available
in the City's service where their disabilities will not
affect their performance of duties. The employee's
length of service, nature of past performance, and the
availability of openings may be considered in placing
disabled employees."
Section 5. That Section 10.2 "Permanent Appointment Following
Probationary Period" be amended to read as follows:
"All original and promotional appointments shall be tentative
and subject to a probationary period of twelve full calendar
months. Appointment to permanent status from probationary
status of any employee shall require the written approval of the
City Manager, prior to the employee attaining such permanent
status."
ADOPTED this 25th day of March, 1982.
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ATTEST:
^ ;City-C. rk of the Citr-6-11i nd ayor the Cit errace
errac and of the Ci cil and of the C' Cou it thereof.
th-e"r6of.-
Approved as to form:
City Attorney
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY
CERTIFY that the foregoing Resolution was duly adopted by the City Council of
said City at a regular meeting of the City Council held on the 25th day of
March, 1982, and that it was so adopted by the following vote:
AYES: Councilmen Grant, Petta, Nix, Rigley;
Mayor Tillinghast.
NOES: None.
ABSENT: None.
City Clerk the City of Grand T race r-
and of th City Council thereof..
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY
CERTIFY that the above and foregoing is a full , true, and correct copy of
Resolution No. 82-16 of said City, and that the same has not been amended or
repealed.
DATED: March 25, 1982.
City Cler of the City of .Gran eqa�e
and of t City Council there„ . -'_