09/11/2018 CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE
HOUSING SUCCESSOR AGENCY
MINUTES • SEPTEMBER 11, 2018
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center• 22795 Barton Road
CALL TO ORDER
Mayor McNaboe convened the Regular Meeting of the City Council and City Council as
the Housing Successor Agency at 6:00 p.m.
INVOCATION
The Invocation was given by Dr. Mustafa Kuko.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Richard L. Adams, II, City Attorney.
Attendee Name _ Title Status Arrived
Darcy McNaboe Mayor _ Present
Sylvia Robles Mayor Pro Tern Present
Doug Wilson Council Member Present
Bill Hussey Council Member Present
Kenneth_J. Henderson Council Member Present
ui _
G. Harold D City Manager _ Present
Debra Thomas City Clerk Present
Richard Adams City Attorney Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services Present
Director
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
Laserfiche, Document Management Imaging System Power Point Presentation - Debra
Thomas, City Clerk
J Debra Thomas, City Clerk provided an update to the City Council on its Laserfiche
Avante Content Management System and status regarding public access.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
B. CONSENT CALENDAR
Agenda Item Nos. 6, 7 and 8 were pulled for discussion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson,.Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles,Wilson, Hussey, Henderson
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes — Special Meeting — 08/27/2018
THAT THE CITY COUNCIL APPROVE THE SUBJECT MINUTES AS PART OF THE
CONSENT AGENDA.
3. Approval of Minutes — Regular Meeting — 08/28/2018
THAT THE CITY COUNCIL APPROVE THE SUBJECT MINUTES AS PART OF THE
CONSENT AGENDA.
4. Attachment to Minutes - 08/28/2018
THAT THE CITY COUNCIL APPROVE THE SUBJECT ATTACHMENTS TO
MINUTES AS PART OF THE CONSENT AGENDA.
5. Planning Commission, Historical & Cultural Activities Committee, Volunteer Emergency
Operations Committee and Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
AGENDA ITEMS PULLED FOR DISCUSSION
6. Approval of Check Register No. 08312018 in the Amount of$2,115,172.38
Jeremy Rivera, Grand Terrace expressed his concerns with the $3,500 expenditure for
the City's website.
Mayor Darcy McNaboe requested the City Manager contact Mr. Rivera and review the
City's contract for the website with him.
G. Harold Duffey, City Manager offered his contact information and explained that the
City entered into an agreement with Civic Live to develop the City's website for the
amount of$25,000. Those monthly payments are for the actual development of the site.
APPROVE CHECK REGISTER NO. 08312018 IN THE AMOUNT $2,115,172.38 AS
SUBMITTED, WHICH INCLUDES THE CHECK.REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2018-19.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles,Wilson, Hussey, Henderson
7. Future Vision for a Pedestrian Friendly Michigan Street
Mayor Pro Tern Sylvia Robles requested Agenda Item No. 6 be pulled from the consent
calendar and discussed separately.
G. Harold Duffey, City Manager gave the presentation for this item.
Mayor Pro Tern Robles is concerned that the Council has not had any discussion about
any possible.expenditures of RDA funds on Michigan Street improvements or what the
City's strategy would be.
City Manager Duffey explained the item was to accomplish the goal of notifying the
residents that Michigan Street was no longer going to be widened. Staff also wanted to
notify the residents that the City has plans for the future to improve the area and create
a pedestrian friendly street.
Mayor McNaboe would like the letter held back until such time as other areas of
concerns of the residents will be addressed such as sidewalks.
Council Member Henderson asked Council if it would be appropriate to discuss the topic
under Agenda Item No. 11 where a number of projects are being submitted.to the
Council for consideration and use of the bond proceeds.
Mayor Pro Tern Robles wants Council to be sensitive to the needs of the residents in
that particular area and would like the residents to be able to participate in the decision-
making process.
Council Member Wilson asked if there was a final design completed for the Commerce
Way extension which included the City's responsibility as well as the Lewis Group.
City Manager Duffey stated Council gave direction to move forward with a 90. percent
design completion that the City is in control of to extend Commerce Way, which has
been completed. The Lewis Group has not completed their portion of the Commerce
Way design.
Council Member Wilson would like to hold off,on the letter until the City has a final
design.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
City Manager Duffey explained that the City's CPNA with SBCTA is fully funded for
Commerce Way and Michigan Street was removed from the list. He also stated the City
will have to look at Michigan Street from a complete street design; i.e. sidewalks, safe
routes to school, lighting, storm drains and Item No. 11 discusses design that will help
the City qualify for other funding sources.
Mayor Pro Tern Robles believes it's okay to send a letter to the residents stating the
street will no longer be a four-lane roadway and she believes it would be okay to have a
discussion during Agenda Item No. 11 about RDA expenditures. The City will have to
have another meeting where everything is noticed.
Mayor McNaboe would like the residents on Michigan to know that they have not been
totally forgotten, there will be improvements and they will be noticed at the appropriate
time.
Council Member Wilson asked if the City knows everything .that is going. to be
constructed on Michigan Street from the City border up to Barton Road. He believes it is
premature for the City to announce tentative plans for the area.in case an issue may
trigger a change.
City Manager Duffey explained there are various issues on Michigan, but the City's goal
is to turn Michigan Street into a standard residential neighborhood with standard
residential traffic.
Council Member Henderson believes as a result of the discussion Council is holding,
and the concerns expressed about the impacts, it would be appropriate to take this item
up under Agenda Item No. 11 or on a separate date and time.
PUBLIC COMMENT
Bobbie Forbes, Grand Terrace encouraged the City Council to provide information to
the residents on Michigan Street only that information will not change. She is happy to
hear that the area is not going to expect heavy traffic.
Council Member Wilson moved, and Council Member Henderson seconded that the ,
City refrain from sending the letter to the residents along Michigan Street.
1. RECEIVE THE REPORT ON THE CITY'S STRATEGY FOR MICHIGAN STREET;
AND
2. DIRECT STAFF TO MAIL THE ATTACHED LETTER TO RESIDENTS ALONG
MICHIGAN STREET
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
RESULT: APPROVED [4-1]
MOVER: Doug Wilson, Council Member
SECONDER: Kenneth J. Henderson, Mayor Pro Tern
AYES: Darcy'McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson
NOES: Sylvia Robles
8. Parks and Recreation Advisory Committee Appointment - Jeremy Rivera
Richard L. Adams, II, City Attorney informed Council that the City Manager has
requested Agenda Item No. 8 be removed from the consent calendar and acted upon
separately.
Debra Thomas, City Clerk gave the staff report presentation for this item.
Council.Member Hussey expressed his understanding that the term for an appointee to
the Parks &,Recreation runs with the appointors term. When an appointer no longer sits
on the Council, the appointee's term ends with that of the appointer.
Council Member Henderson was also of the understanding that the term of the
appointer and the appointee would run consistent with one another. Otherwise
appointees outlive their appointing authority. Generally, City's tie the appointments with
the terms of the appointing authority.
Mayor Pro Tern Robles would like to see all of the City's committees and commission
appointees run concurrent with the terms of the Council Members.
City Manager Duffey. stated Staff will bring back an item to address the terms of
appointees to align with'the Council's wishes.
REVIEW APPLICATION SUBMITTED BY JEREMY RIVERA AND APPOINT HIM TO
FILL AN UNEXPIRED TERM ON THE PARKS AND RECREATION ADVISORY
COMMITTEE CONTINUING TO JUNE 30, 2020.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles,Wilson, Hussey, Henderson
C. PUBLIC COMMENT
Bobbie Forbes, Grand Terrace stated the new Code Enforcement Officer is giving out a
lot of tickets to property owners in the community for tumbleweeds. She believes the
officer needs to ticket the City. She has noticed that City owned properties have a large
amount of tumbleweeds.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
Jeff Allen, Grand Terrace, as an appointed official, does not want to behold to any one
single individual on the City Council. It's important for commission members to retain a
portion of independence and the ability to speak freely without risk or fear. He is more
comfortable when the entire Council picks a committee or commission member.
D. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
No comments.
Council Member Bill Hussey
Council Member Bill Hussey reflected on that tragic day of September 11, 2001. His
thoughts and prayers are with those military men and women still fighting today, those
first responders, and the families who lost loved ones that day. He looks forward to the
day that war will be over, and everyone can live in peace.
Council Member Doug Wilson
No comments.
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Sylvia Robles attended the September meeting of the Omnitrans Board
of Directors and discussed the following:
Management Plan Strategic Initiatives and Key Performance Indicators Fiscal
Year 2018 Fourth Quarter Reports
o Operating Cost Reduction
o Special Transit Services
o Safety and Security
o Rebuild Ridership
o Technology Optimization
o Passenger Rail
o Employee Advancement
Mayor Pro Tern would like to adjourn the Council meeting in memory of Cora Hidalgo
Holland. Ms. Holland is a San Bernardino native and a friend to many residents of
Grand Terrace who grew up in San Bernardino. She shared Ms. Holland's story that
placed her on the plane that day. She perished in the first plane strike to hit the World
Trade Center and Mayor Pro Tern Robles will always remember her at this time each
year.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the SBCTA Board Meeting on September 5, 2018 and
discussed the following:
Closed Session:
o Conference with Legal Counsel - Existing and Anticipated Litigation
Received a Customer Based Ridesharing and Transit Interconnectivity Study
Approve Allocation of Senate Bill 1 Local Partnership Program Funds
Received a Presentation on the Vision4Safety Campaign
Received a 2017 Community Indicators Report
Approved a Memorandum of Understanding with Local Government
Commission, a non-profit organization, for the placement of a CivicSpark Fellow
under the direction of SANBAG.
Mayor McNaboe has been looking at two City intersections regarding safety. The City
has received a Highway Safety Improvement Program grant and she is hoping that it
will address some of the safety issues with Mt. Vernon and Barton Road, as well as Mt.
Vernon, Grand Terrace Road and Canal Street.
Alan French, Public Works Director stated that the HSIP Program will enhance the
safety features of those intersections.
Mayor McNaboe also commented on several recent accidents at the intersection of
Preston Street and Barton Road, as well as incidents of running the red light in both
westbound and eastbound directions. She is wondering if the. City can install the
flashing advance warning signs that a signal light is up ahead.
Director French informed the Mayor that the City is getting ready to conduct a speed
survey in the area and the recommendation from the contractor is speed feedback signs
which seem to have a better affect.
E. PUBLIC HEARINGS NONE
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
G. NEW BUSINESS
9. Resident Request to Place Several Items on a Future City Council Agenda
G. Harold Duffey, City Manager requested that Agenda Item No. 9 be pulled from the
agenda.
DISCUSS RESIDENT'S REQUEST TO PLACE VARIOUS ITEMS ON AN UPCOMING
AGENDA AND PROVIDE DIRECTION TO STAFF.
RESULT: NOT DISCUSSED
10.Implementation of Homeless Outreach Program to Connect Homeless Individuals with
Resources to Help Them.Transition from Homelessness, While Supporting the Quality
of Life of the Residents of Grand Terrace
G. Harold Duffey, City Manager and Lieutenant Doug Wolfe, San Bernardino County
Sheriffs Department gave the Power Point presentation for this item.
PUBLIC COMMENT
Jeff Allen, Grand Terrace commented on the homeless rate statistics and believes the
funding requested to designate a deputy to address the homeless is too high. He also is
concerned that the cost of the agreement exceeds the City Manager's authority to
execute on behalf of the City. Mr. Allen also suggested that the Sheriff's Department
contact the San Bernardino County Veterans Administration and obtain information on
how it accomplished eradicating the homeless who are veterans.
City Attorney Adams explained that the City Manager.has the authority to approve
contracts up to $10,000 that he does not have to bring to Council. The City Manager
has brought this item to the Council to make the decision on the expenditure and
authorize the City Manager to sign on its behalf.
Jeremy Rivera, Grand Terrace believes the City's homeless population is out in the
community around daybreak and suggested that the deputy assigned to the HOPE
Program might want to look for homeless earlier in the morning. He also stated it
appears the cost for this deputy is less expensive than that of a regular deputy.
Vice Chair Robles clarified that the City Manager is asking for an appropriation of
funding for a pilot program that will run from October 1, 2018 through November 30,
2018 and will return to the Council in December with a report.
Board Member Henderson explained the funds for this program come from
Redevelopment Low-Moderate Income Housing funds. It can only be used to improve
and/or increase the supply of affordable housing to eligible households. The use of Low-
Moderate Income Housing funds'for the HOPE Program took special legislation.
1) APPROPRIATE $26,000 FROM THE LOW MODERATE INCOME HOUSING
ASSET FUND (LMIHAF) TO SUPPORT EIGHT (8) HOURS A WEEK ($2,600 PER
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
MONTH) OF LAW ENFORCEMENT SERVICES FOR HOMELESS OUTREACH,
AND
2) 2) AUTHORIZE THE EXECUTIVE DIRECTOR OF THE HOUSING SUCCESSOR
AGENCY TO ENTER INTO CONTRACT WITH THE SAN BERNARDINO COUNTY
SHERIFF'S DEPARTMENT'S HOMELESS OUTREACH PROACTIVE
ENFORCEMENT (H.O.P.E.) PROGRAM TO PROVIDE HOMELESS OUTREACH
SERVICES
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Wilson, Hussey, Henderson
11.Acknowledgement of the Transfer of $2,857,416 into the City's General Fund from the
2011 a and B Tax Allocation Bonds
G. Harold Duffey, City Manager and Cynthia A. Fortune, Assistant City Manager gave
the Power Point presentation for this item.
Mayor Pro Tern Robles had concerns that the information provided in the Power Point
presentation is not included in the Staff report. She was also concerned that Staff did
not address defeasement of bonds in the Staff report.
Council Member Wilson requested confirmation of his understanding that the City is
setting up the accounting structure for the redevelopment plan bond indenture and the
additional funding is being placed in a restricted account.
City Manager Duffey stated when Staff had authorization to submit its .last and final
ROPS to the Department of Finance (DOF) and the City would receive $1.9 million.
Staff, along with the City Attorney worked with the DOF and was surprised that it was
going to receive $2.8 million. City Manager Duffey wanted to inform Council it received
an additional $870,000; however, Staff is unsure if the City can keep it. The report today
is providing Council with options if it decides to give the money back.
Assistant City Manager Fortune explained when Staff. gave Council an update in
February, there were three (3) steps that needed to be taken: 1) Create the bond
expenditure agreement between the Successor Agency and the general fund; 2) Submit
the last and final to the Department of Finance defeasing the bonds and after that was
approved and the money transferred; 3) Refund the bonds.
PUBLIC COMMENT
Jeff Allen, Grand Terrace wanted to address the projects listed in the staff report and
encouraged the Council to spend the funds wisely based on the communications
received that the City's budget is tight.
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
Council Member Henderson seconded Council Member Wilson's motion with the
understanding that the process identified by Assistant City Manager Fortune is the basis
by which he is seconding the motion and prepared to vote in support of it.
RECEIVE LIST OF POTENTIAL PROJECTS ELIGIBLE TO BE FUNDED WITH
PROCEEDS FROM THE 2011 A AND B TAX ALLOCATION BONDS; AND DIRECT
STAFF TO RETURN TO COUNCIL ON SEPTEMBER 26, 2018 WITH ADDITIONAL
ELIGIBLE PROJECTS AS RECOMMENDED BY MEMBERS OF THE COUNCIL
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Kenneth J. Henderson, Council Member
AYES: McNaboe, Robles, Wilson, Hussey, Henderson
H. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager wanted to remind Council that Staff has tentatively
scheduled for discussion, an item to come back to the Council for Fire Annexation and
Parcel Tax on September 25, 2018.
He also wanted to remind Council, as part of the budget discussion, he would be
coming back with a mid-year review and part of that review we will be looking to see if
there are any additional funds to move towards law enforcement.
I. RECESS TO CLOSED SESSION
The City Council and City Council as the Housing Successor Agency recessed to
Closed Session at 7:48 p.m.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: A portion of APN 1167-231-01, -02 and 1167-311-01
City negotiator: G. Harold Duffey, City Manager
Negotiating.parties: Evergreen DevCo, Inc., a California corporation
Under negotiation: Price and terms of payment
Property: A portion of APN 1167-231-01, -02 and 1167-311-01
Housing Successor
Agency negotiator: G. Harold Duffey, Executive Director
Negotiating Parties: Evergreen DevCo, Inc., a California corporation
Under negotiation: Price and terms of payment
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Minutes Grand Terrace City Council and Housing Successor Agency September 11, 2018
RECONVENE TO OPEN SESSION
The City Council and City Council as the Housing Successor Agency reconvened to
Open Session at 8:42 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and that direction was given
to Staff.
J. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:44 p.m. in
memory of Cora Hidalgo Holland and all of those whose lost their lives as a result of the
tragedy on September 11, 2001. The Next Regular City Council Meeting will be held on
Tuesday, September 25, 2018 at 6:00 p.m.
ry
Da cy cNa oe ayor Debra L. Thomas, City Clerk
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