Evans Brooks Associates-2018-23 2018-23
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT("Agreement") is made as of this 120'day of June, 2018 by and
between the CITY OF GRAND TERRACE ("City") and Evan Brooks Associates
("Consultant").
9. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this
Agreement the tasks, obligations, and services set forth in the "Scope of Services"
attached to and 'incorporated into this Agreement as Exhibit A (the "Services").
2 TERM OF AGREEMENT. This Agreement shall be effective on the date above and
the Agreement shall remain in effect for 120 days, with the option to extend the
contract an additional 120 days,unless otherwise terminated pursuant to the
provisions herein.
3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant
warrants that
(1) It has thoroughly investigated and considered the work to be
performed, based on all available information.
(2) It carefully considered how the work should be performed, and
(3) lt fully understands the difficulties and restrictions attending the
performance of the work under this Agreement.
(4) It has the professional and technical competency to perform the work
and the production capacity to complete the work in a timely manner
with respect to the schedule included in the scope of services.
4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consultant
pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of
Compensation" attached to and incorporated into this Agreement as Exhibit B.The fees
for services shall not exceed the authorized amount of$33,000 (Thirty-Three Thousand
Dollars) as set forth in Attachment "B," unless the CITY has given specific advance
approval in writing,and the Cost Proposal included in Attachment "A".
5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this
Agreement until (a)Consultant furnishes proof of insurance as required under
Paragraph "8"of this Agreement. All services required by Consultant under this
Agreement shall be completed on or before September 30,2018 unless extended
by amendment.
6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Hector
Ramirez, as the Consultant Representative, and said Representative shall
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12 STANDARD. Consultant agrees that the services to be rendered pursuant to this
Agreement shall be performed in accordance with the standards customarily provided by
an experienced and competent professional organization rendering the same or similar
services. Consultant shall re-perform any of said services, which are not in conformity
with standards as determined by the City.
13. CONFIDENTIALITY.Consultant covenants that all data, documents, discussion, or
other information developed or received by Consultant or provided for performance of
this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure
is required by law. All City data shall be returned to City upon the termination of this
Agreement. Consultant's covenant under this Section shall survive the termination of
this Agreement.
14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records
with respect to all services and matters covered under this Agreement. City shalI have
free access at all reasonable times to such records, and the right to examine and audit
the same and to make transcripts therefrom, and to inspect all program data,
documents, proceedings and activities. Consultant shall maintain an up-to-date list of
key personnel and telephone numbers for emergency contact after normal business
hours.
15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all
analysis, computations, plans, correspondence, data, information, computer media,
including disks or other written material developed and.`or gathered by Consultant inthe
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Such Material shall not
be the subject of a copyright application by Consultant. Any re-use by City of any such
materials on any project other than the project for which they were prepared shall be at
the sole risk of City unless City compensate Consultant for such use. Such work product
shall be transmitted to City within ten (10)days after awritten request therefore.
Consultant may retain copies of such products.
16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be
in writing and may be given by personal delivery or by mail. Notice sent by mail shall
be addressed as follows:
City: G. Harold Duffey,
City Manager
City of Grand Terrace
22795 Barton Road Grand
Terrace, Ca 92313
Consultant: Hal Suetsugu
Evan Brooks Associates
1030 South Arroyo Pkwy, Ste. 106
Pasadena,CA91105
P-Mno Z of 1 1
24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that
pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted
by City hereunder, Consultant is designated in said Conflict of Interest Code and is
therefore required to file an Economic Interest Statement (Form 700) with the City
Clerk,for each employee providing advise under this Agreement, prior to the
commencement of work.
25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION.Consultant may not
conduct any activity, including any payment to any person, officer, or employee of
any governmental agency or body or member of Congress in connection with the
awarding of any federal contract, grant, ban, intended to influence legislation,
administrative rulemaking or the election of candidates for public office during time
compensated under the representation that such activity is being performed as a part of
this Agreement.
26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not
discriminate against any employee, subcontractor, or applicant for employment
because of race,color, creed, religion, sex, marital status, national origin_ ancestry, age
physical or mental handicap, medical condition, or sexual orientation.Consultant will
take affirmative action to ensure that subcontractors and applicants are employed, and
that employees are treated during employment, without regard to their race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental
handicap, medical condition, or sexual orientation.
27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years
after final payments are issued and other pending matters.
28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise
affected, except by a written amendment signed by all parties.
29. WAIVER. If at any time one party shall waive any term.provision or condition of
this Agreement, either before or after any breach thereof. no party shall thereafter
be deemed to have consented to any future failure of full performance hereunder.
30. COVENANTS AND CONDITIONS. Each term and each provision of
this Agreement to be performed by Consultant shall be construed to be
both a covenant and a condition.
31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with
or without cause, in is sale discretion,with thirty (30)days written notice.
32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this
Agreement, City shall be liable to Consultant only for work performed by Consultant
up to and including the date of termination of this Agreement, unless the termination is
for cause, in which event Consultant need be compensated only to the extent required
by law. Consultant shall be entitled to payment for work satisfactorily completed to
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Dated: 1 II
By:
G. o Du y
Ci ager
Dated: w "� "CONSULTANT"
)y:
Suetsugu,
resident
APPROVED AS TO FORM
Richard L. Adams II
City Attorney
13anc 7 of 1 t
EXHIBIT "B"
SCHEDULE OF COMPENSATION
1. AMOUNT OF COMPENSATION. For performing and completing all services
pursuant to Exhibit"A" Scope of Services, is a total amount notto exceed
$33,000 (THIRTY-THREE THOUSAND Dollars) annually.
II. BILLING. At the end of each calendar month in which services are performed or
expenses are incurred under this Agreement, Consultant shall submit an invoice to the
City at the following address:
City of Grand Terrace
22795 Barton Road Grand
Terrace, Ca 92313
The invoice submitted pursuant to this paragraph shall show the:
1) Purchase order number;
2) Project name/description;
3) Name and hours worked by each person who performed services during the
billing period;
4) The title/classification under which they were billed;
5) The hourly rate of pay;
6) Actual out-of-pocket expenses incurred inthe performance of services; and,
7) Other such information as the City may reasonably require.
Ill. METHOD OFPAYMENT.PaymenttoConsultantforthe compensation specified
in Section L above,shall be made after the Executive Director or designee
determines that the billing submittedpursuant toSectionII,above, accurately
reflectswork satisfactorily performed.City shall pay Consultantwithin thirty(30)
days there from.
Pane A of 11
insurance and to charge the Consultant for any premium due for such coverage. City has the
option to deduct any such premium from the sums due to the Consultant.
Insurance is to be placed with insurers authorized and admitted to write insurance in California
and with a current A.M. Best's rating of A-:V11 or better. Acceptance of insurance from a carrier
with a rating lower than A-:Vll is subject to approval by City 's Risk Manager. Consultant shall
immediately advise City of any litigation that may affect these insurance policies.
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' • City of
Grand Terrace
Preliminary Engineering Services for the
Mt. Vernon Corridor Intersection
Improvement Project (HISPL-5421 [005])
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Qualifications and Experience
About EBA
Evan Brooks Associates, Inc. (EBA) is a strategic planning firm that provides LEGAL NAME OF FIRM
transportation and civil engineering, multimodal and urban planning, funds acquisition, Evan Brooks Associates,Inc_
and community engagement services for public agencies to assist in achieving their
desired capital program,operations efficiency and project development goals. ADDRESS
1030 Arroyo Pkwy,Suitt! 106
Established in 2010, EBA has successfully led projects worth more than $135 million, Pasadena, CA 91105
from conception, traffic analysis, funding acquisition, preliminary engineering, and YEAR ESTABLISHED
alternatives analysis,to overseeing the-implementation,construction,and completion Of 2010'
the project. Our proven ability to manage complex, multi-jurisdictional projects has
allowed EBA to work with more than 44 clients throughout Los Angeles and Orange STRUCTURE OF FIRM
County. Corporation
As a certified Small Business Enterprise (SBE), EBA has been able to work at the local CONTACT
level with the ability to relate to smaller cities. Hal Suetsugu
hal@ebaplanntng,com
Our service capabilities include: 626-799 8011 text 5
WEBSITE
• Professional expertise in all areas of civil, traffic and transportation www.ebaplanning,corn
engineering, e.g., traffic impact studies, warrant studies, traffic operations, FIRM OWNERSHIP
signal design, traffic/ pedestrian safety studies, safety improvement and Hal Suctsugu(51n/o)
implementation, street signing and striping, signal system synchronization and l inda Hui (490/6)
timing plans,etc.
• Traffic, parking and circulation impact analysis and mitigation planning for SPECIAL DESIGNATIONS
new developments Small Business Enterprise
Highway and transit network planning,design and analysis (SBE)
• Transportation modeling,analysis and application
• Transportation demand management planning and monitoring Disadvantaged Business
Enterprise(DBE)
• Supervision and management of traffic data collection, traffic counts, speed
classification counts, radar surveys, parking inventory, data analysis and Community Business
evaluation
Enterprise (CBE)
• Technical assistance in preparing PS&E documents in accordance with
applicable standards,procedures and conventions
Review and/or preparation of traffic impact and parking demand studies
• Roadway design,median improvements,signal modification
• Construction area traffic control and detour plans
Consultant City traffic engineer services
• Municipal engineering, State, Federal and Local fund application,
management, compliance and reimbursement request preparation and capital
improvement project management services
• Resident Engineer services for public work construction projects,construction
management, supervision and inspection services
non M�y4aas
Proposal to Provide Prelirninary Engineering Services, City of Grand Terrace
Engineering and Design for Safe Routes to School (SR2S) &FT Bus Shelter, San Fernando, CA
In addition to providing funds management,EBA managed the City of San Fernando's Cycle 7 Safe Routes to School
(SR2S) grant program, from inception to completion. This included engineering design services, day-to-day
management and reporting, coordination of contracted consultants, funds and grants administration, project delivery
and schedule adherence, bid package, and financial and quarterly reporting. Our goal was to move the SR2S funded
project Iocations from (1) pre-engineering concept plans to (2) baseline and before/after analysis to (3) design
engineering and (4) construction. We achieved this goal, successfully delivering the project within budget and on time.
The project commenced in September 2016. Reference: Patsy Orozco, Civil Engineering Assistant II 1 (818) 898-
1222 I PAOrozco2@sfcity.org
Maine Avenue at Ramona Redesign,Baldwin Park, CA
The City received SAFETEA-LU transportation funding to widen Maine Avenue in order to reduce congestion at
Ramona and to also increase safety for both pedestrians and motorists. Initially the City wished to purchase land near
the intersection in order to expand the roadway; however, the City was unable to successfully acquire the land.
Therefore, EBA successfully managed to develop new design plans that widened Maine Avenue between Bogart and
Ramona within existing City-owned right of way, install landscape medians along Maine Avenue and improve
pedestrian crossings at Maine Avenue and Pacific. Our work included: (1) street improvements design, planning, and
traffic warrants; (2) striping plan; (3) engineer's cost estimate; (4) special provisions for the project specifications; (4)
preparation of the project specifications; and (5) a traffic safety control measure plan. Project completed in 2014.
Reference:David Lopez,Associate Engineer 1 (626) 813-5255,ext 458 1 dlopez@baldwinpark.com
Preliminary Engineering-Design-Plans for Lower Azusa, Rosemead, CA --
Comprehensive project management and engineering services for the City of Rosemead's Lower Azusa Road project
was provided by EBA.This included traffic engineering, traffic counts, traffic project plans/coordination, analysis and
final submittal. Utilizing Caltrans design standards and phasing,a set of traffic control plans and traffic signing/striping
plans for the project limits was established. The plan included new locations for loop detectors and final signing and
striping. Per the City's request, we also provided a part time traffic engineer in order to work with Caltrans on the
City's behalf to review plans to ensure approval as per Caltrans PEER requirements. Field investigation and lane
configuration/peak hour traffic volume analysis,in addition to final coordination with Caltrans permit office were also
included. Reference:Jeff Allred, City Manager (former) I Currently President/CEO of San Gabriel Valley Economic
Partnership 1 (626) 856-34001 jallred@sgvpartnership.org
Neighborhood Traffic Calming Improvement Study, Rosemead, CA
Traffic concerns along Ivar Avenue (from Marshall Street to Valley Boulevard) became apparent after a large swath of
citizens voiced concerns over motorists speeding along the corridor. As a result, EBA provided an in depth safety
analysis, including surveying and SWITRS analysis of collision data, and community outreach to gain insight into user
corridor concerns.After careful analysis,EBA recommended the following countermeasures:installation of new speed
limit signs and street markings, installation of speed warning signs, installation of speed radar feedback signs at mid-
block locations along Ivar Avenue, and installation of additional sidewalks Cm locations that would not result in
significant impact to adjacent properties). Design plans which would encourage safe driving along this corridor and
local neighborhood were developed,along with cost estimates for the proposed improvements. Reference:Jeff Allred,
City Manager (former) I Currently President/CEO of San Gabriel Valley Economic Partnership 1 (626) 856-34001
jallred@sgvpartnership.org
Proposed Consultant Team
Our team members have a rich history of working together to deliver projects for similar-sized cities.As a result,EBA
provides a cohesive group of experts who work well together and understand what it takes to complete traffic analyses
and engineering reports on-time and within budget.
Our organization chart is presented in Figure 1. Only staff with direct responsibility to this project are included,
however,an experienced CADD Designer,Technician/Surveyor, and administrative personnel will also be involved (in
a very limited capacity).We also have the ability to support additional tasks when/if needed,utilizing our in-house GIS
cartographers and administrative/clerical support staff.
Proposal to Provide Preliminary Engineering Services. City of Grand Terrace
Equipment Marine tasked with assembling,inspecting and maintaining all survival gear essential to completing training
and mission specific operations.Hector will serve as the Project Manager and the City's single point,of contact.He will
ensure plans are compliant with State and Federal regulations and provide day-to,day management and reporting
M.Yunus Rahi, PhD, PE,TE
Senior Traffic Engineer
Registered Transportation Engineer
M. Yunus Rahi has more than 29 years of professional experience in the areas of traffic engineering, transportation
planning and engineering, civil engineering, and municipal engineering. He has authored numerous traffic.impact
studies and designed technically sound traffic control and detour plans. Yunus is an expert in street design and
planning and has served as project manager for multiple transportation and engineering plans. He has extensive
experience working with cities and has represented city projects at public hearings, community meetings, planning
commissions and to city councils.Additionally,Yunus has led capital improvement project programs for local agencies,
including applications for project funding,reimbursement requests, federal and state fund obligation,and project close-
out reports. With his experience, Yunus will serve as the Project Engineer and develop all necessary engineering
documents and plans. He will also sign and stamp the engineering design plans.
Full resumes included on the following pages.
Proi)osai to Provide Preliminary Engineering Services, City of Grand Terrace 6
the originally planned bus tunnel to the regional Metro Bus Station terminal in
El Monte. Work included, review of existing conditions, SWIM collision
records and mapping, traffic count collection, land use, methodologies
applied to determine alternatives, and cost estimations for proposed
alternatives.
City of Garden Grove/Santa Ana, Streetcar Project: Hal was contracted
by the City to assist with project management duties during the pre-
construction phase of the Santa Ana to Garden Grove Streetcar project. EBA
provided environmental review and compliance services and served as the
project coordinator for regulatory and transportation planning purposes.
Because much of the pre-construction work was being guided and'funded by
the Orange County Transportation Authority (OCTA), Hal assisted with the
funding requirements set by OCTA.
ADDITIONAL EXPERIENCE
• Project Management,OCTA's SR-91 Origin Destination Analysis
• Project Management,Lawndale's Congestion Management Plan
• Advisor,Regional Surface Transportation Program
• Advisor,State Transportation Improvement Program
Proposal to Provide Preliminary Engineering Services, City of Grard Terrar;e 8
M.YUNUS RAHI, PE,TE, PhD., Senior Traffic Engineer
EDUCATION SUMMARY
M.Yunus Rahi has more than 29 years of professional experience in the areas
of traffic engineering, transportation planning and engineering, civil
• PhD;MS, BS, Civil engineering, and municipal engineering. He has authored numerous traffic
Engineering,Washington impact studies and designed technically sound traffic control and detour
State University plans. Yunus is an expert in street design and planning and has served as
project manager for multiple transportation and engineering plans. He has
extensive experience working with cities and has represented city projects at
REGISTRATION public hearings, community meetings, planning commissions and to city
councils. Additionally, Yunus has led capital improvement project programs
• Registered Civil Engineer for local agencies, including applications for project funding, reimbursement
• Registered Traffic Engineer requests, federal and state fund obligation,and project close-out reports.With
• Certified by the Institute of his experience,Yunus will lead the field investigative work,develop the traffic
Transportation Engineer as pact analysis, and work with the City to develop mitigation measures for
a Professional Traffic any anticipated increases in traffic volume. He will also sign and stamp the
Operations Engineer final report.
PROFESSIONAL RELEVANT EXPERIENCE
EXPERIENCE Los Angeles International Airport Master Plan Traffic Impact Study:
--- Led the traffic engineering impact study and mitigation plan preparation team,
• Principal Traffic Engineer, evaluated alternative expansion plan scenarios,identified traffic impacts on
Evan Brooks Associates regional intersections and roadways,and developed alternative mitigation
• Principal Engineer,Traffic plans for mitigating impacts.
Design, Inc.
• Deputy City Engineer Los Angeles Unified School District South Region HS No.7 Traffic
(Consultant to Transtech), Impact Study: Prepared traffic impact study and mitigation plan, evaluated
City of Temple City alternative parking and on-street parking scenarios,identified traffic impacts
• Resident Engineer, on regional intersections and roadways and prepared safe route to school
Transtech plans,and developed mitigation plans for mitigating impacts during
construction and at school opening.
Studio City Business Improvement District Parking Study: Conducted a
parking facilities inventory and deficiency study for the improvement of
parking and business conditions,evaluated future parking requirements for
anticipated growth of business,and provided recommendations for parking
improvements.
World Trade Center Long Beach Parking Demand&Improvement
Study: Conducted a parking occupancy and inventory study,evaluated
handicap parking requirement,provided alternative parking restriping plans
for improving parking conditions.
Pasadena Convention Center Expansion Project Traffic Control Plans:
Prepared Construction Area traffic management and control plans for all
affected streets adjacent to the project,evaluated needs and regulatory
requirements for applicable traffic control devices,coordinated traffic control
efforts and planning options with City and client personnel.
Proposal in Provide Preliminary Engineering Services City of Grand TE�rrace 10
with the attached fee schedule. Preparation for meeting,waiting and travel time is charged at normal hourly rates and is
in addition to time spent at a hearing.
City Staff Involvement: The City will be required to furnish all available and applicable data related to this project
(including roadway `as-built' plans and specific cross-sections), review draft reports, and provide general input and
direction to the Project Manager when requested.
Timeline
Including one (1) week for City staff review, this project is expected to require slightly an estimated 12 weeks. A
preliminary timeline will be prepared, discussed and modified at the kick-off meeting,with changes being recorded after
the meeting and a final schedule being submitted to the City for final approval.
Budget
Ivan Brooks Associates' has estimated the cost to complete all tasks to be in a not to.exceed amount of$32,545. The
breakdown of cost per personnel and work effort is shown in the following table.
Est. Hours
Hourly Rate Required Total Cost
Project Manager $150.00 4__-- $660.60
Kick-off Meeting with City Staff Project Engineer $120.00 4 $480.00
Field Investigation,Measurements, Project Manager $150.00 11 $1,650.00
Photographs Project Engineer $120.00 20 $2,400.00
Surveying,as needed $5,000.00
CAD Design using AutoCAD and"As- Project Manager $150.00 15 $2,250.00
Builts"(Plan Submittal at 60%) Project Engineer $120.00 40 $4,800.00
Project Manager $150.00 11 $1,650.00
Specifications and Engineer's Estimate Project Engineer $120.00 20 $2,400.00
Project Meetings with City Staff(3 Project Manager $150.00 12 $1,800.00
assumed) Project Engineer $120.00 12 $1,440.00
Plan Revisions Per Comments(Plan Project Manager $150.00 11 $1,650.00
Submittal at 80%) Project Engineer $120.00 20 $2,400.00
Mylars and Copies of Plans $525.00
Travel and Expenses(LS) $541.36
Subtotal $29,586.36
_ Contingencies(10%) $2,958.64
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Proposal to Provide Preliminary Engineering Serviceti, City of Grand Terrace l