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05/28/1987CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 28. 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28, 1987, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Ivan Hopkins, City Attorney (5:55 p.m.) Joe Kicak, City Engineer David Sawyer, Planning Director ABSENT: NONE The meeting was opened with an invocation by Pastor Salim Elias of the Azure Seventh Day Adventist Church and by the Pledge of Allegiance led by Mayor Pro Tem Pfennighausen. ITEMS TO DELETE Mayor Matteson asked if there were any items to be deleted from the agenda. The City Manager advised there were no items to delete from the agenda. SPECIAL Mayor Matteson proclaimed May 24 - 31, 1987 as "Soil PRESENTATION Stewardship Week". CONSENT Mayor Matteson asked if anyone wished to delete any items from CALENDAR the Consent Calendar. Mayor Pro Tem Pfennighausen requested that item D -- Minutes of the May 14, 1987 Council meeting -- be deleted from the Consent Calendar. Councilman Grant requested that item A -- Check Register No. 052887 -- be withdrawn from the Consent Calendar. CC-87-116 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, that the following Consent Calendar items be approved: Item B - Ratify May 28, 1987 CRA Action. Item C - Waive Full Reading of Ordinance and Resolutions on the Agenda. Item E - Appropriate $1,300.00 from the General Fund Balance and Transfer to Account 10-430-250 to Reimburse People Helper's, Inc. for their Personnel Costs. Item F - Approve the City of Colton's Request to Barricade and Close certain Streets for Approximately 1-2 hours (East of Terrace Ave. and West of Grand Terrace Road) for a 5K/10K Run thru the City of Grand Terrace and Approve all Necessary Traffic Control Safety Measures. Item G - Award and Authorize Mayor to Execute Renewal of Contract (GTC86-12) to All Pro Construction Company for Annual Street and Storm Drain Maintenance. Item H - Award and Authorize Mayor to Execute Contract (GTC87-07) for Annual Landscape Maintenance to Los Amigos Landscape. Check Register Councilman Grant asked if Voucher No. P5075, made out to the League of California Cities, and Voucher No. P5076, made out to Sacramento Convention, were for the legislative hearing. The City Manager confirmed they both related to the legislative hearing. Councilman Grant indicated the item description was confusing because it was dated May 1st. Councilwoman Crawford indicated that it should read June 1st. Councilman Grant accepted the correction. Mayor Pro Tem Pfennighausen asked what the "Academy for State Service Local Center" -- Voucher No. 16983 -- represented. The City Manager advised that it is a lobbying group affiliated with the League of California Cities. The organization keeps track of federal legislation and reports to the cities in California keeping them updated on federal legislation. CC-87-117 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, that the Check Register No. 052887 be approved. Minutes of the Mayor Pro Tem Pfennighausen questioned the following items as May 14, 1987 recorded in the minutes: Council Meeting Page 3, paragraph 5 - With regard to improvements on Barton Road, she questioned whether the City would have to install the improvements at the City's expense if the improvements were not done within the five years of the agreement. She understood this to be the case; however, the minutes do not appear to reflect this assumption. She requested that this item be reviewed on the tape. Page 5 - Mayor Pro Tem Pfennighausen indicated that, during the discussion on the landscaping of the Canal, she asked the City Attorney if property owner did not pay for this landscaping to be done and maintained could the City put a lien against the property taxes. She indicated the City Attorney had indicated yes we could and that is recorded. Then she asked him if we n Council Minutes - 5/28/87 Page 2 should do that or make preparations to do that now. She recalled that the Attorney said yes. The minutes show that the City Attorney indicated that it should not be done at this point. She requested that this item be reviewed for accuracy. Page 7 - The minutes show Mr. O'Neal advised that on May 4 and ` 5, 1987 four members from the Grand Terrace Crime Prevention Committee, he representing the Board of Supervisors and Don Miller from COMCAST attended a two-day conference. Mayor Pro Tem Pfennighausen advised he actually reported three members, one Councilmember, a member from COMCAST and a representative from the Board of Supervisors attended. That needs to be amended. Page 9 - In the discussion on recreational facilities, Councilwoman Crawford brought to our attention the fact that we need someplace for kids to safely use skateboards. Mayor Pro Tem Pfennighausen is reported as saying "the City definitely needs to make some provisions for these young people." Mayor Pro Tem Pfennighausen stated she never made that statement. Because of the number of corrections noted, she suggested that the minutes for the May 14, 1987 Council meeting be withdrawn from the agenda. Council agreed to hold the May 14, 1987 Council Meeting Minutes to the June 11, 1987 Council meeting for approval. Councilwoman Crawford requested a verbatim transcript of page 9 -- Skateboard Park discussion. PUBLIC PARTICIPATION Debbie Harber Ms. Harber indicated she would like to bring up the issue of 22032 Pico St. developing a skating area, not a skate park, in Griffin park. She has discussed this with a many young people, a number of whom are in attendance at this meeting, and numerous residents and business owners. The feedback she has received indicates that residents would like to more fully utilize Griffin Park. This appears to be the concensus of Council.It is understood that there are residents in the area who do use the park, but the park could be used more by bringing in other things. Furthermore, she has observed the use of the De Berry Street park and found that it is crowded every night. In fact, there are times when people drive away from the park because it is filled. Ms. Harber indicated she would like to work very closely with the Parks and Recreation Committee on developing a skating area. She indicated she felt a lot of residents and business owners would like to see the skateboarders off the streets because of the traffic hazard involved. If a small area was made available to them in Griffin Park, some of this traffic hazard would be eliminated. She stated that young people need something to do to keep themselves occupied. Council Minutes - 5/28/87 Page 3 Because Griffin Park is located in a residential area, it will be necessary to work closely with the residents with regards to the use of the park. She has discussed this with the young people. They are aware of this need and are prepared to abide by rules established by residents in the area. Mayor Matteson asked if the skating area Ms. Harber was considering required cement. She advised that it would need to be covered with concrete. Mayor Matteson indicated he thought this would create a great deal of noise. Ms. Harber advised that, with the new skateboard designs, noise is not a factor. Mayor Pro Tem Pfennighausen asked the Community Services Director if the City could put sidewalks and structures of this nature in the Griffin Park area since it is over an aquaduct. The Community Services Director advised that the City cannot even plant a tree in this area without a plan review by the State Department of Water Resources. Mayor Pro Tem Pfennighausen advised Ms. Harber that the Feather River Water Aquaduct traverses the area. Accordingly, the State Government will not allow development in this greenbelt since they must have direct access to the aquaduct. That is the reason we have it as a greenbelt. Mayor Pro Tem Pfennighausen advised that we are running into this problem in other areas because the aquaduct runs the entire length of Grand Terrace. She indicated she feels everyone on the Council realizes that the kids need something, but the Council must consider numerous factors such as liability. In the Griffin Park area, it's a matter of what the State of California will allow. She does not believe the State will endorse the construction of any permanent structures in the greenbelt because the park is over an aquaduct. Councilwoman Crawford questioned if it would be possible for some of the citizens to form a committee to study the type of design and area required for a skating area and discuss possible locations with the Director of Planning. Councilwoman Crawford indicated that, if a skateboard park is designed properly, it can be virtually maintenance free. The money saved in this area could be used to offset the cost of liability insurance. The Community Services Director stated that he has advised the residents in this area who have contacted him that this item is on the Parks and Recreation Committee agenda for their June 1st meeting. They may wish to attend that meeting. Mayor Matteson suggested Ms. Harber and some of her associates may wish to attend the Parks and Recreation Committee meeting to discuss this item. Ms. Harber asked, if a committee was formed within the Parks and Recreation Committee to try to do something, is the Griffin Park area totally out of the question? Council Minutes - 5/28/87 Page 4 Mayor Matteson indicated that the question could not be answered until the State has been contacted. This would be up to the Community Services Director to follow-up on. Mayor Matteson requested that the Parks and Recreation Committee develop a proposal to submit to Council. �- COMMITTEE REPORTS Parks and Mr. Rollins noted Council had copies of the Parks and Recreation Recreation Committee minutes before them for their review. Committee Mr. Rollins advised there is a plan for a skateboard unit formulated and will be presented at the Parks and Recreation Committee meeting on June 1, 1987. Skateboard units in other cities have been successful on private property. In those situations the city has no affiliation, whatsoever, with the skateboard unit. Mayor Pro Tem Pfennighausen suggested that it might be beneficial for the parents of the skateboarders to form a company and open a skateboard park. This would give the young people a place to go other than the shopping centers. Historical and The Historical and Cultural Activities Committee minutes were Cultural presented for the Council's review. A Committee report was Activities submitted recommending the appointment of Linda Lee Laufer and Kathy Harmon, to the Historical and Cultural Activities Committee. CC-87-118 Motion by Councilman Grant, second by Mayor Matteson, ALL AYES, that Linda Lee Laufer and Kathy Harmon be appointed to the Historical and Cultural Activities Committee. Crime Prevention Mr. Buchwalter was present and indicated the Crime Prevention Committee Committee recommended the appointment of Jamie Lynn Butler to Ralph Buchwalter serve as a regular member on the Crime Prevention Committee, with her term to expire June 30, 1990. Mr. Buchwalter commented on the seminar that was attended by Mayor Pro Tem Pfennighausen, Ms. Korgan, a member of the Sheriff's Department and two other volunteers. He understands it was very successful and very informative. He remarked that the Committee is functioning very well. However, they may lose another member due to a work related transfer. They also have one member, Detective Lt. Bailes, who has been hospitalized for an operation. Other than that, they are very busy and are steadily moving forward. Council Minutes - 5/28/87 Page 5 Crime Prevention Motion by Mayor Pro Tem Pfennighausen, second by Councilman Committee Grant, ALL AYES, that Jamie Lynn Butler be appointed to the CC-87-119 Crime Prevention Committee to fill the unexpired term of Mr. Foytik, with her term to expire June 30, 1990. COUNCIL REPORTS Stop Signs Councilwoman Crawford asked for a status report on her request for a stop sign at Nandina and Preston. The City Engineer advised that they have reviewed all the intersections with respect to the collectors or major streets to determine what situations exist in the City at present. He is compiling this information and is preparing a report which will be submitted to the City Manager for distribution. He anticipates the report will be completed next week. Post Office Councilman Grant advised he has received a reply from Senator Alan Cranston regarding his request for a Post Office and zip code for the City of Grand Terrace. The most Senator Cranston would say is that he will be contacting the Postal Services to request that the fullest consideration be given to Grand Terrace's application. Senator Cranston will relay any further information to Councilman Grant. Art Show Councilman Grant indicated he had the pleasure of attending the Historical and Cultural Activities Committee Art Show held May 17, 1987. There was a tremendous amount of work involved in the art show. Those who did not attend missed some beautiful art work. He felt the attendance was excellent, and he is delighted that this has now become a tradition in this community. Ernie Zampese Councilman Grant indicated he had the sad experience of attending the funeral of a fantastic man, Mr. Ernie Zampese, who has done a lot for this community and this City. The funeral was held May 21, 1987. LAFC Councilman Grant advised he had attended the LAFC meeting held May 27, 1987. At that meeting, he voted for the incorporation of the City of Highland. Mr. Arkebauer Councilman Grant advised vandals had painted over the limited parking sign in front of Mr. Arkebauer's house. Councilman Grant indicated Mr. Arkebauer is still being harassed. He stated he would just like to see whoever is harassing Mr. Arkebauer charged. In addition, that is the City's "no parking zone" and whoever is defacing the signs is in violation of the law. Mayor Pro Tem Pfennighausen indicated she is certain that every member of Council has received a telephone call from Mr. Arkebauer. She has also received some calls from people in Council Minutes - 5/28/87 Page 6 the area wanting to know how to get their curb painted green. Her response has been that if the person calling was 87 years old and somebody was bent on driving him/her crazy by harassment in front of his/her house Council would probably paint that curb green, as well. It has been suggested that Council didn't have any business doing this for one citizen. In her opinion, if this Council can do anything to grant one citizen some peace of mind, then they should do it. Mayor Pro Tem Pfennighausen made a public appeal to those who are harassing Mr. Arkebauer asking them to leave him alone. UNFINISHED BUSINESS Moratorium The matter under consideration was whether to extend or allow Ross Geller the expiration of the six-month moratorium on R-3 development Willdan west of the I-215 freeway. Mr. Ross Geller of Willdan Associates Associates was present. The City Attorney explained the reason for the moratorium and the location and terms of the moratorium. He indicated that the consultants are here, hopefully, with recommendations for Council 's consideration regarding either extending the moratorium or allowing it to expire. Mr. Geller made a presentation reviewing the relationship between the General Plan, the zoning, and the actual physical development of the City. The General Plan, in relationship to development of the City, establishes goals and objectives: long term land use policy, and long term land use designation for the community in general. The zoning ordinance, by way of being an implementation measure, sets out permitted land uses by zones, development regulations, and specified density limits for those zones. This leads to the land use and development standards which the Planning and Engineering Departments review to ensure that the project adheres to the requirements of the Zoning Ordinance. This relationship is very important. Mr. Geller advised the City of Grand Terrace General Plan has two basic residential categories: low density residential, which allows development of one to four dwelling units per acre; medium density residential, which allows four to nine dwelling units per acre. Low density relates directly to the R-1 zone. In the medium density category a split occurs. The R-2 zone is a two family dwelling unit zone and the R-3 zone is a the multi -family zone. Mr. Geller indicated that he believes the General Plan concerns can be dealt with in a relatively quick fashion. However, the majority of the problems that exist in terms of the development through the City is the relationship between the.General Plan and the Zoning Ordinance as it relates to residential districts. State law requires that the General Plan and the Zoning Ordinance be in substantial conformance. On the surface, the Grand Terrace General Plan and Zoning Ordinance conform, but, in the development standards, there are inconsistencies. The low Council Minutes - 5/ 28/ 87 Page 7 density zone does relate to the R-1 residential with the minimum lot size for a single-family lot in this community being 7,200 square feet. This correlates to six dwelling units per acre. However, there are variations in the R-2 and R-3 zones. The R-2 zone in Grand Terrace does not have any relationship to lot size to the number of units. Most traditional zoning ordinances do. There is a standard of 1,200 square feet of lot area per unit. Standards must be devloped to ensure there is a relationship between the physical lot size and the number of units allowed. For example, there is no R-3 criteria established to detenni ne whether the development of fourteen units would be more beneficial than ten units. Mr. Geller advised the issues he has been addressing are zoning issues. In terms of a General Plan, his proposal is to create a new category that relates directly to two dwelling units in the R-2 zone. After the General Plan is adopted, further work needs to be done in the zoning ordinance to specify when a duplex is allowed and under what conditions. He proposes to use the R-1 residential designation and raise it from one to six units per acre, create a new General Plan category of medium -low density, which will deal with duplex, triplex, and fourplex development and have a density of seven to fourteen units per acre. Medium density will be for multi -family projects and would be fourteen plus units. Mr. Geller presented a map showing the existing land uses in the area. Most of the existing land use in the moratorium area are single-family units on large lots. The present General Plan shows multi -family development on the east side of Grand Terrace Road, east and west of Grand Terrace Street; multi -family to the east side of Barton Road; single-family, large lot units on the west side of Grand Terrace Road; and industrial to the north. Mr. Geller noted that the indications at the public hearing were that property owners in the moratorium area appreciate the fact they have 1 a rge 1 of s which wi l l allow them to build a second family unit if they so choose. The proposal for the General Plan is to upgrade the area on the east and west side of Grand Terrace Road to medium -low residential district. That would allow for duplex, triplex, and fourplex development, depending on the size of the lot. Mr. Geller advised the mobilehome parks are consistent with the new proposal. Councilman Grant asked if he is substituting the medium -low for the medium density in his proposal. In other words, you are eliminating medium density from that area. Mr. Geller advised there is no medium density existing in the area under discussion, therefore, the legend does not show medium density which is an error on his part. There will now be three residential General Plan categories. The one to six, seven to fourteen and fourteen plus. Council Minutes - 5/28/87 Page 8 In terms of a time frame for the General Plan Amendment, at least for the area west of 215 freeway, Mr. Geller presented a time schedule. He stressed that, although we take care of the General Plan portion of this program, there is still the problem of zoning ordinance and the performance standards that must be addressed. Unless we address those problems, the problems existing in this area will continue. Revising the General Plan will not take care of the problems existing in the community at this time. The proposed time schedule for the General Plan Amendment is, within two weeks, prepare any modifications that Council would like and then prepare the environmental documents including the initial study and negative declaration. From that, the consultant would circulate the negative declaration in anticipation of the Planning Commission meeting. This will be concurrent with the ten-day public notice of the Planning Commission meeting to discuss the item. The Planning Commission meeting will then be held on July 6, 1987. If Council wishes to expedite the procedures they could advertise for the City Council meeting before the Planning Commission takes action. Another option is that Council could wait until the Planning Commission determination. If Council choses to wait for the Planning Commission hearing and the Planning Commission recommendation, the consultants will be before Council, at the latest, by July 28, 1987. Councilman Grant asked if the recommendations presented reflect the feelings of the people who attended the public meeting. Mr. Geller advised this appears to be the desire of the majority of those who attend the public meeting. It also represents somewhat of a compromise to the project that was discussed sometime ago. The area would not be a single-family area, but some low density development could occur. Mayor Matteson questioned what would happen if a duplex was developed in an R-2 zone and the animals were close to the property. Mr. Geller indicated this would have to be addressed in the zoning ordinance. Councilman Evans requested a clarification on the comments in Mr. Geller's letter with regards to basic inconsistencies that seem to have contributed to some of the confusion within the western portion of the City. Mr. Geller indicated this is what he was referring to in his earlier presentation. Councilman Evans indicated what Mr. Geller was showing the present zoning as basically R-1 residential. However, he is proposing what he calls the medium low residential for the entire area. Councilman Evans asked for an explanation. Mr. Geller indicated this seemed to reflect the desire of the homeowners in this area, as expressed at the public hearing. Councilman Evans indicated that when Mr. Geller said additional units it is assumed you mean for other family members. Council Minutes - 5/28/87 Page 9 Councilman Evans indicated the City have something that is referred to as the "Granny Ordinance" where property owners can build on R-1 lots for a family member. The City Planner advised the current ordinance has the "second family unit provision" which allows for the"granny" unit which is provided for by State law. Councilman Evans indicated the citizens desire for the ability to construct a second family unit on their property is already covered in the "Granny Ordinance" and it is not necessary at this time. The City Attorney indicated the "Granny Ordinance" is limited in size of unit that can be constructed. Councilman Evans indicated he understood that, but it appears that an increase in population is being built in with this provision. Mr. Geller advised he understood the people in that area saw some economic value to their property. Although they didn't like the proposed high density project, they had no problem with low profile multi -family residential devel opment. He had responded to an interest on property owners part to better utilize their property for the long term. Ray Bicnell Mayor Matteson invited input from the public. Mr. Bicnell, one 8959 Chaplin Ave. of the owners of the property on the east side of Grand Terrace Garden Grove Road, advised he objected to the General Plan change in this particular situation because, when he bought the property, it was zoned R-3, which permitted multi -family use. They went through the planning stages and had a project approved for about thirty-one units on this property. Since acquiring the property, they have paid taxes on it as R-3 with the idea that they would ultimately be able to develop it for that use. They sold the property to the potential developer as an R-3 property. With the recommended change in the General Plan, the zone will be changed. It will change the value of the property. It also appears to him to be good planning to allow multi -family development next to commercial development. He suggested that, if we are going to change the zoning, the parcel to the north which is now commercial and the property where the mobilehome park is located should be included in the changes. Elsa DeBald Ms. De Bald presently owns a duplex and a single house next door 21953 Grand to her property. In the meeting with the people of the area, Terrace Road they all felt they could live with an R-2 designation. They did not feel they could live with the high density of an R-3 designation because of possible double story construction. It seems the people who are thinking about developing this area do not have to live in the area. The developers do not have to live with the high density and the problems that go along with it such as increased traffic and increased crime. Ken McClellan Mr. McClellan advised the property owners in that area were all 21882 Grand in agreement with the proposal the consultant made. It was a Terrace Road compromise on their part to change from an R-1 to an R-2 which would allow people who have a large parcel of property to add a duplex or perhaps a triplex on their property. Their Council Minutes - 5/28/87 Page 10 U opposition last fall was that the property owners did not want to live across the street from a forty unit development. Mr. McClellan indicated it appears to be a question of who has the most right, the person who can make the most money or the people who live in the area. Mr. Bicnell Mr. Bicnell indicated it appears the people on the west side of Grand Terrace Road wish to upgrade the zoning of their property and downgrade the zoning of his property. His understanding of zoning is that it normally progresses from commercial to medium density to low density. That is, the progression that is in existence. It would probably be logical proceed with an R-2 designation on the west side of the road. Mr. Bicnell asked why the designation on the east side of the road should be downgraded. It seems logical that the west side of the road could be upgraded to R-2, but that the east side remain as it is - R-3. Mr. Bicnell indicated the mobilehome park, which is adjacent to his property, is in an R-3 zone and he cannot understand why his property would not be considered R-3, as well. Mr. Geller indicated that Mr. Bicnell was correct. At this point in time, the R-3 zone is the only zone allowing for mobilehome parks. However, if the zoning ordinance is updated, this could well change. Mr. Geller indicated that, based on development standards developed for the zoning ordinance, there is an opportunity to realize some rental property in this area. But it will be of a lesser overall density to what has been proposed. Lois Pierce Ms. Pierce asked if any changes have been made to the access to 21845 Grand the lot in question in order to allow multi -family residential. The City Engineer advised, if she is referring to Terrace Road the project that had been denied, there has been no additional work done on the project such as proposing improvements to the streets or access to the site. Ms. Pierce asked if any consideration is being given to the placement of those lots to be able to get into them. The City Engineer indicated he did not think it would be. The City is considering the General Plan Amendment. It is the Zoning Ordinance that really sets out the development standards. The meeting that has taken place has not addressed specific projects. Ms. Pierce asked, if there were a lot of people going into this area, would this have a bearing on the zoning of the area. Councilman Evans indicated we are only looking at a general use of the land. Part of the General Plan Update will have to incorporate circulation, which is streets and traffic. As the General Plan process proceeds, they will have to examine the kind of impact the medium -low density designation will have on the traffic going in and out of the area and, if there is a possible problem, they may have to adjust the land use. t Council Minutes - 5/28/87 Page 11 Mayor Pro Tem Pfennighausen indicated, as a result of the moratorium, a project proposed for a small piece of property has been impacted for over six months. This piece of property doesnot effect the area under the moratorium. As the moratorium was put on everything this side of the freeway, the people who were going to develop this small piece of property lost funding they had arranged. The development was put on hold. If the moratorium is to be continued, Mayor Pro Tem Pfennighausen asked that this small piece of property be excluded from the moratorium. Mayor Matteson indicated that if one parcel was excluded from the moratorium, then the same priviledge should be extended to other property owners in that area. He feels that we should look at the whole area at one time. Councilman Grant asked what was the project? Mayor Pro Tem Pfennighausen indicted the proposed development was an apartment complex of fourteen to fifteen units per acre. At the time, it was consistent with the zoning. CC-87-120 Motion by Mayor Matteson, second by Councilwoman Crawford, that the moratorium on the R-3 development west of I-215 freeway be extended to July 28, 1987. Mayor Pro Tem Pfennighausen indicated she is sympathetic with the people on Grand Terrace Road. She understands they have a specific problem. She had voiced her opinion on the project that she voted against. She does not feel that moratoriums are the solution to the problem. We have had a moratorium for six -months and nothing has been resolved. Extending the moratorium for another six -months is no guarantee that we will resolve anything, either. She indicated she would vote against the moratorium hoping we can find some solution to the problem other than extending it for another six -months and tying everything up. Councilman Grant asked Mr. Geller if his time table requires the extension of the moratorium in order to complete the General Plan Update, as outlined. Mr. Geller indicated it would be helpful to have a moratorium in place. To Mayor Pro Tem Pfennighausen's question as to why the extension of the moratorium would be helpful , Mr. Geller indicated that, without the moratorium, it is possible that developments could proceed that would conform to the present General Plan and Zoning Ordinance but may not conform to the General Plan and Zoning Ordinance as amended. Mayor Pro Tem Pfennighausen indicated nothing develops in Grand Terrace in less than a year so having a moratorium in place probably is not going to do a great deal in that respect. Council Minutes - 5/28/87 Page 12 J Mr. Geller indicated his time frame would take care of the General Plan Update; however, it doesn't do anything for the development standards. He indicated the General Plan Update and the Zoning Ordinance update must be done together to be effective. Mayor Pro Tem Pfennighausen questioned whether the City could apply a moratorium without a specific time frame indicated. The City Attorney advised it will be necessary to apply a specific time frame to any moratorium that is adopted. Mayor Matteson asked how long it will take to complete the zoning update. The City Attorney advised it will be necessary to have a number of public hearings and first and second reading of an ordinance. The Zoning Ordinance update will take at least as long as the General Plan update. However, the study time is not required as that is being done concurrently with the General Plan update. The City Planner advised the Planning Commission is considering the Title 18 Committees' recommended revisions at their meeting of June 1, 1987. If Council wishes, the Planning Commission can be directed to consider the review of the Zoning Ordinance in the same manner the General Plan update is being reviewed. Councilman Grant indicated he had mixed feelings about extending the moratorium because he is reluctant to put an arbitrary impediment in the way of people who wish to develop their property. At the same time, he feels that if the moratorium is not extended to some extent, it will jeopardize what the consultant is attempting to do with the General Plan review and the Zoning Ordinance update. Therefore, he is going to support the continuation of the moratorium, with some degree of reluctance. Councilman Evans indicated that his position has been that Grand Terrace has lacked good planning since incorporation. Councilman Evans indicated he strongly supports an in-house Planner and he feels we have someone who is actively working toward solving the problems facing the City of Grand Terrace. He does not feel the moratorium will solve any of the problems facing the City. Councilman Evans indicated he could not support the moratorium. He indicated he would probably support the low -medium density but, in his opinion, there is another problem that must be addressed and that is traffic. Councilman Evans notes there appears to be some inconsistency with regards to industrial zones. He feels the City will be faced with some really serious problems, but he cannot continue with the moratorium at this time. The city attorney requested a clarification as to the date of the extension of the moratorium. Council Minutes - 5/28/87 Page 13 Mayor Matteson asked the city planner if the amendments to the Zoning Ordinance could be processed by July 28, 1987? The City Planner indicated he will schedule the revisions of the Zoning Ordinance so that it will be before Council by July 28, 1987. Mayor Matteson advised the date of the moratorium is July 28, 1987. Motion CC-87-120 was carried with Mayor Pro Tem Pfennighausen and Councilman Evans voted NOE. PUBLIC HEARING AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, Licensing CA, RESCINDING ORDINANCE NO. 101 AND ESTABLISHING A Ordinance COMPREHENSIVE STUDY SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE. This ordinance was submitted for a second reading. Mayor Matteson opened the meeting to a public hearing at 7:00 p.m. As there was no public participation, Council reconvened at 7:03 p.m. CC-87-121 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, that Council approve second reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ORDINANCE 101 AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE. Council recessed at 7:05 p.m. and reconvened at 7:20 p.m. Moratorium A gentleman from the audience asked whether the moratorium could be extended beyond July 28, 1987. Mayor Matteson indicated this would have to be discussed with the city attorney. Volunteer The city clerk advised that, since incorporation, the City has Recognition depended a great deal on volunteers. The volunteers donate Program their time with little or no recognition. Staff and some councilmembers feel that a recognition program should be established for these volunteers. The staff report made three suggestions. It was pointed out that these were suggestions presented for Council's discussion. The suggestions were: (1) present awards to volunteers at a Council meeting (2) A Council sponsored banquet for volunteers and their spouses, (3) A Council sponsored banquet for volunteers and their spouses at which time awards would be presented. It was indicated the awards being suggested were lapel pins with the word "volunteer" inscribed on the vertical portion of the "t" and sapphires and a diamond embedded in the pin as an indicator of the number of terms the volunteer had completed. Council Minutes - 5/28/87 Page 14 -11 Mayor Matteson indicated he feels a recognition program is a good idea. Mayor Pro Tem Pfennighausen enthusiastically supported the suggestion of a volunteer recognition program, indicating she feels it is something that has long been needed. She noted that there are some volunteers who have served on the committees since the incorporation of the City. They deserve some recognition for their dedication. Mayor Pro Tem Pfennighausen indicated she would support a banquet and, further, she would support an award system suggesting a progressive award system. Councilman Grant agreed with the recognition program, but suggested it not be only for current members, but members who have served and are no longer serving. Councilman Grant indicated he would support a combination of the recommendation -- a banquet and an award showing appreciation for their service. Councilwoman Crawford indicated she likes recommendation number 2 - a Council sponsored banquet and awards. Councilman Evans asked the city manager if any action had been taken on his suggestion that the planning commission, volunteers, and staff members be given City Pins. The City Manager advised that this is being looked into at this time although no definite action has been taken. New city pins will be ordered in the near future. He feels all committee members should have a city Pin. CC-87-122 Motion by Councilman Evans, second by Councilman Grant, that Council adopt a recognition program as follows: a pin be presented to volunteers in recognition of years of service at a Council sponsored banquet for volunteers and their spouses. Mayor Matteson indicated he felt volunteers should be recognized for one year of service. Mayor Pro Tem Pfennighausen advised that, currently, all volunteers receive a letter of appreciation annually. She suggested that perhaps for year two of service, a certificate could be presented; for year three a plaque could be presented; for year four the pins, as recommended by staff, could be presented. She further indicated she would like to see the banquet an annual affair. Councilman Evans indicated he could support an annual banquet. Councilman Grant, the second, concurred. For clarification, Mayor Pro Tem Pfennighausen indicated that the city would pay for the banquet for the volunteers and their spouses. Motion CC-87-122 carried ALL AYES. Law Enforcement Mayor Matteson indicated we will now consider another item of unfinished business. Mayor Pro Tem Pfennighausen has requested that Council reconsider the law enforcement contract. Council Minutes - 5/28/87 Page 15 Mayor Pro Tem Pfennighausen advised this matter is being carried over from an adjourned budget session. In reviewing a' verbatim transcript of the discussion regarding law enforcement, Mayor Pro Tem Pfennighausen did not feel that Council had achieved what they indicated they wanted from their law enforcement. Therefore, she has requested the item be presented for further discussion. 0 Mayor Pro Tem Pfennighausen indicated there are two things necessary to make Grand Terrace a good community. One, a good crime prevention program and two, a good enforcement program. Mayor Pro Tem Pfennighausen remarked that her review of the verbatim minutes seemed to indicate that we had to takes an either the Crime Prevention Program or an additional officer. She did not feel that was the case. The city has the money to do both. She was going to try and show that we cannot afford to be without a good crime prevention program. Mayor Pro Tem Pfennighausen advised that the Grand Terrace's Crime Prevention Program is estimated to cost about forty two thousand ($42,000.00) dollars. She noted that, in the State of California, it takes about twenty nine thousand ($29,000.00) to hold a juvenile in the California Youth Authority. It takes in excess of fifty five thousand ($55,000.00) dollars to support an adult offender in the prison program. In her opinion, it doesn't seem too big an investment to invest forty two thousand ($42,000.00) dollars to keep one or two children out of that system someday in the future. We have programs going in Grand Terrace desired by many. Through a good core of volunteers, a very active Crime Prevention Committee and a very dedicated Sheriff's Department and Community Services Officer, we have an enviable program. We cannot afford to let it go. You can't have enough officers in the city to prevent crime. You must educate young people because education against crime is in our future. If we can't stop it with the kids, then we will have to put them in prison when they grow up which we can't afford. According to reports, most of the criminals in jail were identified as potential criminals at eight years old. That is where Grand Terrace is reaching the children. We have to have the program and we need the professional officer to keep it going. The Committee is dedicated and they will work to the best of their ability but they cannot do the program without us. We must give them the professional backup. Mayor Pro Tem Pfennighausen proposed the following: One (1) full time general law patrol unit, seven days a week, two (2) forty hour general law patrol units, one to work day shift, Monday thru Friday, and one to work swing shift, Wednesday thru Sunday, one (1) forty -hour Detective Unit, one Community Services Officer for our Crime Prevention Program and one half of mark unit Sergeant, for a total of six hundred sixty thousand six hundred ninety seven ($660,697.00) dollars if the radar unit is included on both shifts. Council Minutes - 5/28/87 Page 16 Otherwise it is six hundred fifty nine thousand seven hundred ninety five ($6599795.00) dollars. Councilman Evans indicated he could only echo Mayor Pro Tem Pfennighausen's comments in this regard. Law enforcement, to him, means both prevention and enforcement. He feels that the problems we have with crime starts in the home, is carried over to the type of school system we have, into the churches and into the community as a whole. We need to tie all of those together. This can be done by having both an effective crime prevention program and a law enforcement program. What had originally been proposed was to retain the same type of service we had last year with the exception that we would convert what we call the Traffic Officer to a General Law Officer who would be within the City eight hours a day, five days a week. He would not be shared with the City of Loma Linda, as is done currently. Councilman Evans indicated the following statistics were provided for Councils' consideration. Average response time on emergency calls is eight minutes and response time in routine situations is twenty-three minutes. He feels with the proposal presented by Mayor Pro Tem Pfennighausen, Council will see these response times reduced substantially. With regard to calls requiring multiple responses, he suggested this would require two officers to be present on the scene. By having two officers in the City for an eight -hour day you will see a decrease in that area. Two areas being targeted for next year are burglary, residential as well as commercial. Having two officers in the city will show show a definite decrease in the number of burglaries taking place. Councilman Evans suggested we would see a decrease of traffic offenses as a result of having two officers in the City on a full-time basis. Councilman Evans indicated he could support Mayor Pro Tem Pfennighausens' proposal. Councilwoman Crawford indicated she was pleased that Mayor Pro Tem Pfennighausen brought this back for consideration because she felt Council had done a disservice to the City in its proposal. She did not like the idea of not having a radar unit in town. Mayor Pro Tem Pfennigh�ausens' proposal will increase the law enforcement budget by almost one hundred thousand ($100,000.00) dollars. She questioned how this money will be obtained. The City Manager advised the proposed budget, without any salary adjustments, has an unappropriated fund balance of four hundred two thousand (402,000.00) dollars. The increase in law enforcement services could be funded through the unappropriated general fund. Council Minutes - 5/28/87 Page 17 Councilwoman Crawford asked how long we could sustain this type of budget. The City Manager replied this would depend upon the level of reserves we continue to build. From a budgetary standpoint, the city could probably afford the hundred thousand ($100,000.00) dollars per year. Councilwoman Crawford questioned whether or not this could cut into our program for parks. The City Manager responded he did not feel it would. Councilwoman Crawford remarked she feels we could compromise by letting the Crime Prevention Committee assume responsibility for the crime prevention in the City. She recommended that Council go with Mayor Pro Tem Pfennighausen's proposal minus the Community Services Officer, which would bring the total cost down to six hundred twenty thousand (620,000.00) dollars or less. Mayor Pro Tem Pfennighausen noted the statement was again made, as it was last time, that the Crime Prevention Committee could carry on the program all alone. The Chairman of the Crime Prevention Committee was in the audience and Mayor Pro Tem Pfennighausen suggested Council ask him whether or not the Committee could carry on the program, effectively, without the Crime Prevention Officer. Mr. Buchwalter, Chairman of the Crime Prevention Committee, provided Council with information on his background in the security business. In connection with his business, Mr. Buchwalter indicated he has addressed a number of Councils in San Bernardino County. One of the things he has noticed is that, when Councils are discussing their budget allocations, the fire and police departments are usually on the short end of the City Budget. According to the 1985 FBI crime statistics, about two percent of every dollar spent every day goes to pay for crime. Mr. Buchwalter further suggested that every residence in Grand Terrace will be broken into and burglarized once within the next sixty months. He hoped Council would take these kind into consideration during their final deliberations regarding the amount of money to be invested in the business of preventing crime. He suggested that every single dollar spent will be rewarded by many dollars saved in this City. Mr. Buchwalter stated that Grand Terrace enjoys the lowest crime rate of any city in the area. He feels this is due to a diligent and dedicated effort on the part of the City of Grand Terrace since the inception of the Crime Prevention Program. We are fortunate to be in a position to expand this program. We have an active committee working in ten different programs, which are dictated by the grant we are operating on at the moment. Volunteers working in ten different programs number approximately sixty (60). If each volunteer puts in five hours Council Minutes - 5/28/87 Page 18 a month, this totals approximately three hundred hours per month of volunteer time to make the programs work. If the City had to pay for this service, it would be very costly. In the past six months, the members of the Crime Prevention Committee have had positive contact with about two thousand citizens of Grand Terrace through their programs which include neighborhood watch, crime busters, rural citizen and senior citizen programs. He emphasized that the foundation of all these accomplishments are two -fold. It rests on a resident, full-time police officer and the participation of an active Committee made up of volunteer experts. Mr. Buchwalter stated that approximately half of the members on the Crime Prevention Committee are experts in some area of crime prevention. Nearly one half of the volunteers on the City of Grand Terrace Crime Prevention Committee are employed in law enforcement in this area. The crux of the success of this program is a paid professional who promotes, guides, and regulates these different programs, maintaining control, and a continuity in the program itself. The active volunteers perform a completely separate service for the City. They provide the manpower to staff these programs on an "as needed" basis. Without the paid professional , Mr. Buchwalter believes we may not have a very viable or active program. The success of the program rests on a triangular, cooperative effort. The City of Grand Terrace would provide the funding, the full time professional officer and the volunteers. Chamber of Barbara Bayus, President of the Chamber of Commerce, spoke in Commerce support of retaining the Community Services Officer. She stated the Chamber of Commerce is in full support of the Community Services Officer as well as the rest of the law enforcement Council ensures is available. Ms. Bayus stated the Community Services Officer and the Crime Prevention Committee members, have reached more people, put on more programs and made Grand Terrace a safer, better place community. Those who attended the Safety Fair saw the results of their efforts. That was one of the best programs put together. It was informative and very beneficial to our community. The Chamber of Commerce would like to encourage Council to continue to support the program along with additional law enforcement. They feel the heart of any problem is its prevention. If we could have these additional services for the community, we would have a more healthy community. Mayor Pro Tem Pfennighausen advised Jamie Butler, who works with the Crime Buster's Program, was in the audience. As the comment has been made that the program can continue without the Council Minutes - 5/28/87 Page 19 professional Community Services Officer, Mayor Pro Tem Pfennighausen asked Ms. Butler whether or not she felt the Crime Buster Program could continue effectively without the Community Services Officer. Ms. Butler stated she did not believe the Crime Busters Program could proceed without the Community Services Officer. The programs sponsored by the Committee are put on by law enforcement people. As she is not involved in law enforcement, she would not be in a position to access these programs. The Community Services Officer does and without her these programs probably would not be provided. Mayor Pro Tem Pfennighausen commented that the Crime Busters Program has forty members. If the program was disbanded, these forty young people would not have a program available to them. Out of these forty there would be at least one young person the citizens of the city would be supporting in the prison system when they become adults if we do not reach them now. Councilwoman Crawford commended Ms. Butler on the Crime Buster's Program. She further stated she feels the Crime Prevention Officer and the Committee are doing a good job. What she could not understand is why everyone is saying the Crime Prevention Program would end if we do not retain the services of the Crime Prevention Officer. The city did have a Crime Prevention Program before we had a Crime Prevention Officer. We were also noted before then as being the city in the area having the lowest crime rates. Councilwoman Crawford supports crime prevention. She was the one who suggested obtaining the service of the Crime Prevention Officer. However, she feels we would still have the program without the Officer. She suggested we do need to make a compromise with regards to law enforcement. Mayor Pro Tem Pfennighausen indicated it's a question of whether we can afford to drop the program or whether we can't. She feels we cannot afford to drop it. Financially, she feels the City can afford to retain this program and we would not be servicing the citizens if it was terminated. Councilman Grant indicated he agreed with one of Councilman Evans comments. He does advocate the concerted effort of the community to reducece crime. The Sheriff's departments original proposal indicated that, even with the retention of the Community Services Officer, crime will increase in Grand Terrace in the coming year. In reviewing the proposal submitted by Mayor Pro Tem Pfennighausen in relation to the decision made by Council, Councilman Grant indicated he was happy with his original proposal. Council Minutes - 5/28/87 Page 20 Obviously, the Community Services Officer has been a catalyst to those people involved in volunteer work. She is one person with some degree of training and we have seen what she can do. However, she is only one person. This does not mean that other 1 people on the committee cannot do a similar job. We have heard comments that would seem to say that, without her, the whole program would come to a grinding halt. Councilman Grant indicated he could not believe this would happen. He mentioned that the Emergency Operations Committee has done an excellent job to prepare the community for possible natural disasters and they have done this without a paid staff member. Councilman Grant stated he is concerned with the deterrent value of law enforcement. Crime prevention involves society in general. He stated that the statistics, with regard to burglaries, do not show him that burglaries will be reduced if we have a Community Services Officer. He believes that having the law enforcement officer visible in the community is a viable deterrent. He is asking for an increase in the visible patrol. Therein lies the deterrenc and, with deterrence, comes crime prevention. Councilman Grant indicated he would support the increase of two, forty -hour general law patrol units, but he would not support the retention of the Community Services Officer. Councilman Evans stated he disagreed with a several points made by Councilman Grant. Councilman Evans believes crime prevention may not come to a halt. However, he did not feel we will have as effective or as excellent a program as the one at present without a full-time Coordinator. He stressed we need a good, strong effective crime prevention program. He also disagreed with Councilman Grant's second point: with deterrence you have crime prevention. He suggested he would much rather prevent crime by taking care of potential problems in their infancy. CC-87-123 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, motion defeated with Councilwoman Crawford, Councilman Grant and Mayor Matteson voting NOE, that Council adopt the proposal made by Mayor Pro Tem Pfennighausen. CC-87-124 Motion by Councilwoman Crawford, second by Councilman Grant, motion carried with Councilman Evans and Mayor Pro Tem Pfennighausen voting NOE, that Council accept Mayor Pro Tem Pfennighausen's proposal excluding the Community Services Officer. Mayor Pro Tem Pfennighausen indicated she felt the members of this Council had taken a step that will deterimentally impact this Community. Previously, we did have a Crime Prevention Committee. Every member of this committee resigned as the Council Minutes - 5/28/87 Page 21 Committee was ineffective. Sometime it is necessary to have that professional. Mayor Pro Tem Pfennighausen apologized to the people involved in the Crime Prevention Program because we have not had a chance to see this program work through short sightedness and she hopes that these people will let their voices be heard. Councilman Grant stated he hoped these people would let themselves be heard. He wants to know how these people will react to having more law enforcement to protect them day and night. NEW BUSINESS Uniform AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, CA, BY DELETING CERTAIN PORTIONS PERTAINING tO ENVIRONMENTAL HEALTH AND ADOPTING BY REFERENCE THAT PORTION OF DIVISION 3, TITLE III OF THE SAN BERNARDINO COUNTY CODE KNOWN AS THE UNIFORM ENVIRONMENTAL HEALTH CODE, WITH EXCEPTIONS THERETO. CC-87-125 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that Council approve the first reading of the ordinance pertaining to the Environmental Health Code. Staff Salary The City Manager advised the City has completed its meet and confer process for the 1987/88 fiscal year. The package they have settled on and agreed to present to Council for ratification is a six percent across-the-board adjustment of the salary ranges. This is, basically, three percent for this year and three percent for last year for which there was no adjustment made. An additional benefit is for an additional floating holiday. The City Manager recommends that Council adopt a resolution establishing the new salary ranges reflecting a six percent wage increase as well as the additional floating holiday at a total cost of twenty five thousand nine hundred and fifty six dollars and twelve cents ($25,956.12). CC-87-126 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, that Council approve a resolution to establish the new salary ranges, reflecting a six percent increase and granting an additional floating holiday. Mayor Matteson concurred with the six percent wage increase. However, he feels that employees have too many holidays; therefore, he was not in favor of the additional holiday. Mayor Pro Tem Pfennighausen noted she could go along with the compromise of the six percent wage increase without the holiday if the maker of the motion so agreed. Councilman Evans requested input from the other members. 0 Council Minutes - 5/28/87 Page 22 Councilwoman Crawford indicated she concurred with the majority of Council which meant that she would agree with the six percent wage increase and consider the request for a floating holiday at another time. Councilman Evans indicated he feels the city staff does a good job. Currently, they have only twelve holiday out of the year and other cities have thirteen, if not more, days out of the year. He feels comfortable going with the floating holiday. Councilman Grant asked the City Manager if the holidays available for City staff included a floating holiday. The City Manager advised the employees receive eleven holidays that coincide with national holidays and one floating holiday. On a survey of twelve cities, five of those cities have two floating holidays in addition to all the others for a total of fourteen. The employees for the City of Grand Terrace are looking for a total of thirteen holidays. The City Manager indicated he thinks the recommendation is being made because it is an item that does not have any direct cost to the City. The employees take the time when they choose. City Hall remains open on these days off. Mayor Matteson indicated we are approaching three week holidays plus the annual vacation and he feels this is a lot of time off. Mayor Pro Tem Pfennighausen indicated that, if the City had an abundance of staff who were not effective, she would not support the additional holiday. However, the present employees always attend to business and are handed additional responsibilities when they have what might amount to a slack time. She indicated she would like to see them have the benefit of the raise this time and the additional holiday. However, if staff made a similar request next year, she may get a little edgy. Mayor Matteson indicated we are approaching three week holidays plus the annual vacation and he feels this is a lot of time off. Councilman Grant questioned whether this reflects any study as to the change of the responsibilities of individual employees. The City Manager advised that it did not. That study, hopefully, will be brought to Council before the beginning of the fiscal year. Councilman Grant questioned whether it was conceivable that we would have a modification to this particular part of the budget. The City Manager said that is a possibility. Councilman Grant indicated he would support the motion, but suggested the employees not propose an additional holiday next year. Council Minutes - 5/28/87 Page 23 Councilwoman Crawford asked the City Manager what cities were used in the Hay Study. The City Manager advised he did not have this information available, but would provide it for Councilwoman Crawford. Councilwoman Crawford questioned whether these cities were in southern California. The City Manager advised they were all in southern California. Councilwoman Crawford asked how many holidays are provided to employees of other cities. The City Manager advised the city had done a survey and out of the twelve, five cities have fourteen days, two or three had thirteen days, and the remaining had twelve. Councilwoman Crawford indicated she would reverse her decision and support the resolution as proposed. Motion CC-87-126 carried with Mayor Matteson voting NOE. Councilman Grant asked the City Manager when he anticipated completing the job description study. The City Manager suggested the study would be completed for the first or second meeting in July. The Council meeting adjourned at 8:30 p.m. until the next regular CRA City Council meeting which will be held Thursday, June 11, 1987 at 5:30 p.m. Respectfully submitted: City Clerk APPROVED: Jall,�� May Council Minutes - 5/28/87 Page 24 11