06/02/2016 CITY OF GRAND TERRACE
PLANNING COMMISSION
MINUTES • JUNE 2, 2016
Council Chambers Regular Meeting 6:30 PM
Grand Terrace Civic Center. 22796 Barton Road
CALL TO ORDER
Chairman Comstock convened the Meeting of the Planning Commission and Site and
Architectural Review Board.
Pledge of Allegiance was led by Vice-Chairman Stephens.
Attendee Name. Title Status Arrived
Tom Comstock Chairman Present
Ryan Stephens Vice-Chairman Present
Jeffrey Allen ( Commissioner Present f
Tara Cesena Commissioner Present
Edward A. Giroux ( Commissioner ( Present I
APPROVAL OF AGENDA
RESULT: APPROVED [UNANIMOUS]
AYES: Comstock, Stephens, Allen, Cesena,,Giroux
1. Motion: Approved Planning Commission Agenda, June 2, 2016
PUBLIC ADDRESS
Jeffrey McConnell, Walnut Avenue provided a project update about the infill project on
Burns Avenue; stating he spoke with the Engineer and the corrections are being worked
on. The grading should start in about a month.
A. PUBLIC HEARINGS
2. Site and Architectural Review 15-06, Administrative Conditional Use Permit 15-07 and
Environmental 15-08 Located at 22805 Barton Road
Planning & Development Services Director, Sandra Molina presented details of the
project and answered questions regarding the limited amount of parking and ensuring
there is enough room for emergency services.
Ms. Molina identified that County Fire would service the site.
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Minutes Grand Terrace Planning Commission June 2, 2016
r Deborah Hong, applicant, responded to the Commission's concerns related to parking,
a garage, and the coffee shop and medical offices' hours.
Commissioner Giroux expressed concern about traffic visibility with the proposed
landscaping. He suggested changing condition 19B to ensure that proposed plant
material at maturity does not exceed 3 ft. above curb height.
Esmond Dee, building owner and physician, expanded on.the medical uses planned for
the site, as well as the expected customer volume and behavior for the coffee shop. He
advised that the coffee shop would be set up for to-go coffee, not for customers to stay.
Dr. Dee answered questions about the intended use for the residence.
Public Comment
Jim Miller, 22996 Palm Ave, he voiced his concern about drainage from the proposed
parking lot. Mr. Miller asked that a,curb be added on the west side of parking lot to give
any water runoff a directed place to flow.
Jeffrey McConnell, Walnut Ave, inquired whether the residence on top would make the
project mixed-use or sustainable development according to United Nations Agenda 21.
Staff clarified that the project was designated as mixed-use in the Barton Road Specific
Plan.
Bobby Forbes, 11850 Burns Ave., expressed her concerns related, to parking. She
stated that the parking.situation was horrible in that lot. She was strongly opposed to the
coffee shop and said it would cause people to linger in the parking lot,.causing more
accidents. However, she favored using the site for a doctors' office.
Commission Deliberations
Commissioner Comstock inquired to staff about the future.recourse the City would have
if parking caused traffic hazards and public safety issues. Staff responded that once the
site and architectural application for medical use was established, recourse would be
limited, but that the CUP for the coffee shop could be re-evaluated in the future by the
Commission. Staff suggested that the Public Works Director review traffic at the site and
.bring forward any recommendations.
Vice-Chair Stephens and Chairman Comstock both emphasized that their concern with
parking is only due to the coffee shop, not the medical facility.
Commissioner Giroux stated that a full traffic study was needed on the lot. Chairman
Comstock emphasized that his concern was only about eastbound lanes with low
visibility due to the curve in the road.
Commissioner Cesena pointed out that two previous coffee shops in town didn't stay
viable, so traffic to the coffee shop might not be a problem. She stated that getting rid of
the coffee shop would only allow enough room for two extra parking spaces.
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Minutes Grand Terrace Planning Commission June 2, 2016
{ Commissioner Stephens suggested that the Commission pass the CUP and then review
`- the impact of the coffee shop several months from now. He also requested adding a
condition to limit the use of the residence above the facility to physicians only, and not
allow renting.to long-term residents in the future.
City Attorney, Baron Bettenhausen, communicated that in order to revoke a CUP in
future, the City would need to make a finding that there is a nuisance. He pointed out
that the lot is zoned for a long term residence to be allowed with a CUP, but the lot
could be conditioned at the Commission's discretion.
Staff suggested that the Commission incorporate their concerns and recommended
conditions into the motion.
Motion: Adopt a RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ,ADOPTING A NOTICE OF. EXEMPTION AND
APPROVING SITE AND ARCHITECTURAL REVIEW 15-06 AND ADMINISTRATIVE
CONDITIONAL USE PERMIT 15-07 TO ESTABLISH A medical office/OUTPATIENT
SURGERY CENTER, RESIDENCE AND TAKE-OUT COFFEE SHOP, LOCATED AT
22805 BARTON ROAD (ASSESSOR'S PARCEL NUMBER 0276-202-16. Adding
conditions 1-6 as outlined by staff tonight.
Ms. Molina identified the following change to Condition 19B, adding "does not exceed 3
t
feet above curb height," to the verbiage
Ms. Molina identified the following conditions to be added:
Condition 27: Prior to the issuance of a building permit for the coffee shop, access along
Barton Road shall be reviewed by the City's Traffic Engineer and all recommendations
adhered to.
Condition 28: The proposed residence shall be used-as temporary doctor's quarters
only and shall not be occupied for period of time longer then thrifty (30) consecutive
days, or let out for rent.
Condition 29: The applicant shall submit a grading plan demonstrating that parking lot
drainage is being retained on site.
Condition 30: No later than six (6) months after issuance of a certificate of occupancy
for the coffee shop, the Planning and Development Services Director shall have the use
evaluated by the City's Traffic Engineer for traffic related impacts. If adverse traffic
impacts are identified, the Administrative Conditional Use Permit for the coffee shop
shall be reviewed, pursuant to Section 18.80.032 (Revisions or modifications)
1) CONDUCT A PUBLIC HEARING; AND
2 ADOPT A RESOLUTION 2016-13 OF THE PLANNING COMMISSION OF THE CITY
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Minutes Grand Terrace Planning Commission June 2, 2016
-OF GRAND TERRACE, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION AND
_,- APPROVING SITE AND ARCHITECTURAL REVIEW 15-06 AND ADMINISTRATIVE
CONDITIONAL USE PERMIT 15-07 TO ESTABLISH AN OUTPATIENT SURGERY
CENTER, RESIDENCE AND TAKE-OUT COFFEE SHOP, LOCATED AT 22805
BARTON ROAD (ASSESSOR'S PARCEL NUMBER 0276-202-16
RESULT: APPROVED [UNANIMOUS]
MOVER: Tom Comstock, Chairman
SECONDER: Ryan Stephens, Vice-Chairman
AYES:. Comstock, Stephens, Allen, Cesena, Giroux
B. INFORMATION TO COMMISSIONERS
None
C. INFORMATION FROM COMMISSIONERS
Vice-Chair Stephens informed the council that he tendered his letter of resignation and
this was his last meeting with the commission. He expressed gratitude to the City, staff, .
j and other commission members.
Chairman Comstock thanked Vice-Chair Stephens for his service.
ADJOURN
Adjourn to the next scheduled meeting of the Site and Architectural Review
Board/Planning Commission to be held on June 16, 2016 at 6:30 p'.m.
Tom Comstock Sandra Molina
Chairman of the Grand Terrace Planning Planning & Development Services Director
Commission
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