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07/21/2005 AR Community and Economic Development (ALHORNIA Department 22795 Barton Road Grand Terrace GRAND TERRACE PLANNING COMMISSION California 92313-5295 MINUTES OF REGULAR MEETING (909) 824-6621 July 21, 2005 The reaular meetinq of the Grand Terrace Planninq Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on, July 21. 2005. at 7:03 p.m., by Chairperson Douq Wilson. PRESENT: Doug Wilson, Chairperson Matthew Addington, Vice Chairperson Brian Whitley, Commissioner Robert Bidney, Commissioner Tom Comstock, Commissioner Gary Koontz, Community Development Director John Lampe, Associate Planner Michelle Boustedt, Planning Secretary ABSENT: None 7:03 P.M. CONVENE SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING • Pledge of Allegiance led by Commissioner Bidney • Roll Call PUBLIC PARTICIPATION: Jim Seeley- Executive Director of The Terrace - 22325 Barton Road Mr. Seeley greeted the Commission and reported that he is a newly appointed executive director of the Terrace. Mr. Seeley wanted to share some concerns with regard to the future development of the Town Square Project. Mr. Seeley reports that citizens are coming in to the Terrace and are reporting that the City of Grand Terrace has purchased the property directly in front of the Terrace and are planning the Town Square Project directly in front of them. Mr. Seeley would like to know from the City what plans are being made and where. 1 Chair Wilson replied that a specific application has not been received with regard to a specific project within the area. However, the area is a part of the.Barton Road Specific Plan, and there are some plans to relation to the Plan. It is the responsibility of the Planning Commission to review applications once they are-submitted. At this time, it would be best if the Staff were to answer Mr. Seeley's question. Planning Director Koontz replied that there have been numerous different design concepts that have been seen over the passed year and to,date, nothing formal has been filed with the Planning Department. It is the responsibility of the Planning Department to review a Specific Plan with a focused EIR on the project. There has been casual discussion with regard to the property located in front of the Terrace project. The Town Square Project is not a City project. This project is not owned by the City, nor does the City wish to own that portion of property in front of the Terrace. The developer has shown an interest in working with the corporate office to do a land swap. The City has nothing to do with such transaction. The previously proposed fast food restaurant will not be placed in that area, and has been moved further down in the area. Chair Wilson recommended that Mr. Seeley speak to the City Council, along with the Mayor and the City Manager. They may be able to shed more light on the project, as they seem to have more information with regard to the Town Square Project. -Mr. Seeley asked Planning Director Koontz who was the person who went onto the Terrace property to do test sampling or drilling prior to the Miguel's project was proposing the front parcel. Whoever it was, the company came in and, damaged the front of the Terrace property and destroyed a portion of the landscape. Mr. Seeley would like to know who to contact so that he may have the area repaired. Planning Director Koontz suggested to Mr. Seeley that he contact the Developer, Mr. Jacobsen. ITEMS: 1. Planning Commission Meeting Minutes of June 16, 2005 Vice Chair Addington had two corrections with regard to the Planning Commission Meeting minutes. The first correction was with regard to errors on pages 14 and 15. MOTION PC-28-2005: Commissioner Bidney made a motion to approve the minutes with the above noted corrections. Vice Chair Addington seconded the motion MOTION VOTE PC-28-2005: Approved 4-0-0-1 Commissioner Whitley Abstained Chair Wilson Absent Commissioner Whitley Absent 2 2. SP-04-02 SA-04-02 SA-04-03 SA-04-06 TTM-04-01 E-04-01: Continuation of the project that will consist of an approximately 2 acre vacant area consisting of two parcels located on the north side of De Berry Street between the Gage Canal on the west and Mt. Vernon Avenue on the east. APPLICANT: Massaro and Welsh, Civil Engineers LOCATION: Northerly section of De Berry Street between the Gage Canal on the west and Mt. Vernon Avenue on the east. RECOMMENDATION: Re-open the public hearing and receive the staff report. Review a new and revised tentative tract map and provide comments and guidance to the Son of the developer. Continue the public hearing to the meeting of Thursday, August 18, 2005. Planning Director Koontz wanted to inform the Commission that Staff was unaware of the overhead projector lamp being burned out. There will not be any projection slides at this meeting, and will be sure to have a new bulb by the next Planning Commission. Associate Planner Lampe greeted the Commission and presented his staff report. This is a continuation of this project to construct a single-family residential project consisting of two acres on the north side of De Berry Street. The project has been heard three prior times by the Planning Commission. Just before the last meeting, in which this project was discussed, the Applicant and the Developer showed up with a revised tract that the staff did not have an opportunity to put into the package for the Planning Commission. The revised map showed 14 single family lots and on the easterly end next to Mt. Vernon Avenue, a 12,000 square foot open spaced lot will be set aside and would not be developed. As the Staff needed additional time to analyze the latest revised design, the Commission continued the Item to this meeting with instructions to the Applicant and the Developer to come back with the various requests that the Commission had with regard to this project. Following the Meeting of May 18, 2005, the Staff did receive a revised Specific plan with the latest revised map. The map was distributed to the various County Agencies and City Departments for review and comment in early June. Some time afterwards, the Staff was informed that the Son of the Developer was going to take over the project and it was his intentions to modify the map by adding an additional single family lot. This lot would be located next to the undeveloped open space lot facing Mt. Vernon. A second map was presented to Staff which it showed 15 single family lots with a 5,600 square foot open space lot at the east end next to Mt. Vernon. A revised specific plan was also received and was distributed to various agencies and City departments for review and comment. Two lots located at Mirado Street will face onto Mirado Street with garages in the front. The rest of the lots will face De Berry Street. The garages will front an existing alleyway in the back. Most.of the lots are 54 1/2 feet wide. One side yard has been widened out to 9 1/2 3 feet to_ reflect the Commission's input with regard to the side yards being widened out to 10 feet. The County Fire Department was contacted with regard to fire access from the existing alleyway. The Applicant met with Mr. Doug, Crawford of the San Bernardino County Fire Department, in which he had four comments that he would like proposed on the map. A fire flow with 1,250 gallons per minute, along with a new hydrant on De Berry, and the alleyway posted as one way rather than two ways. The Staff contacted Waste Management with regard to trash pick up for the area. Waste Management had no problems with the proposed residences and indicated it will be able to service the area without problems. The initial study was completed and a Negative Declaration for the project was proposed. Under CEQA, the City is required to provide public notice that the document is available for public review. No documentation or comments from the general public were received. It is Staffs recommendation that this item be continued to August 18th under the assumption that rio changes will be made to the proposed tract map. If there are any changes, the staff is recommending a 60 day continuance to review any changes. Associate Planner Lampe concluded his staff report. Chair Wilson opened the Public Hearing and asked if the Planning Commissioner's had any questions or comments. Vice Chair Addington remarked that the proposal looked a lot better than what was originally presented. Is the open space area going to be irrigated with a lawn? Planning Director Koontz replied that it is the City Manager's interest in acquiring the piece to construct and maintain a small pocket park. Commissioner Comstock wanted to know who will maintain the alleyway. Associate Planner Lampe replied that the Department of Public Works would need to come up with an agreement along with the Developer, to make sure that the alleyway is properly maintained. Vice Chair Addington asked if the alleyway was considered public or private. Associate Planner Lampe reported that the former Public Works Director, Virgil Barham had informed Mr. Lampe that the alley was publicly dedicated but that the City had never accepted the maintenance.for the alleyway. Chair Wilson also.agreed with the revised plan and is looking forward to moving forward with the project. Chair Wilson invited the Applicant to come forward. Jason Karger 19236 Dandelion Court t. Mr. Karger thanked the Commission for their comments and is looking forward to moving forward with the project. 4 Mr. Karger asked if the Commission had wished to have several elevations insofar as the setbacks are concerned, or to vary the setbacks between two and three feet. Chair Wilson replied that the staff will work with Mr. Karger with regard to what will be feasible, and will bring it before the Commission in the future. Vice Chair Addington felt that a variance of the front elevations would be feasible and would look presentable. Also to reduce the front setback to less than 20 feet. Also, to increase the setback in the rear yard next to the driveways. Chair Wilson closed the public hearing. MOTION PC-29-2005: Motion was made by Vice Chair Addington to continue the item to the September 15, 2005 meeting. - Commissioner Whitley seconded the motion. MOTION VOTE PC-29-2005: Approved 5-0-0-0 3. SA-04-21, CUP-04-10 E-04-12: Construct a completely new auto service station with convenience market, car wash, delicatessen and freeway sign APPLICANT: RAMCAM Corp., on behalf of business owner, Mr. Fahim Tanios LOCATION: 22045 Barton Road (Approximately .66 acre parcel located on the south side of Barton Road just east of the 1-215 Freeway off- ramp. This site was operated as a Texaco and Shell fueling station in the past.) RECOMMENDATION: Open the continued Public Hearing, receive the staff report and public testimony, if any, provided guidance to staff and applicant on the proposed redesign and continue to the next meeting of August 18, 2005. Associate Planner Lampe presented his staff report. The project was continued from the meeting of May 19, 2005. . Specifically, the project was continued to allow for a redesign of the proposed gas station/mini-market building to reflect the California Craftsman style of the Outdoor Adventures Center Specific Plan. The original design did not comply with the style of architecture for the area. There were two other issues related to the project with regard to the color scheme of the canopy and also the freeway signage. The Applicant met with the staff and presented a revised architectural style. Staff felt that the design did not have enough of the California Craftsman design features. The Applicant was then asked to submit another proposal. On July 13, 2005, a second design proposal was received from the applicant that has been presented at this meeting. 5 The staff and applicant would like to have input from the Planning Commission with regard to the latest building design that was presented. The Applicant is currently working on a revised freeway sign as well as a mandatory color scheme for the canopy as dictated by the Valero Company. The assumption of continuing this item to the August 18, 2005 meeting would be considered an agreement of-what has been submitted and presented at this meeting. Associate Planner Lampe completed his presentation. Alex Irshaid-RAMCAM Corp. 670 E. Parkridge - Corona Mr. Irshaid greeted the Commission and presented another design package to the Commission. Mr. Irshaid presented to City Staff a rendering containing California Craftsman features into the new design and also some of the existing features that are currently along Barton Road. Staff did not feel that it was a feasible design. A third design was submitted to City Staff which is the current revision that has been presented to the Commission. Mr. Irshaid felt that the second design would be considered more economical and feasible to the site. Mr. Irshaid feels that the design that was presented before the Commission is more feasible for a residence rather than a gas station. Vice Chair.Addington does not feel that what was given to the Commission originally by the Applicant would fit architecturally for the area, and for the Outdoor Adventures Center. The latest design that was submitted by the Staff for the meeting seems to fit into the area a lot better. Commissioner Comstock remarked that he was in favor of design three. Commissioner Whitley was also in favor of design three Chair Wilson favored design three, but was in favor of a California Craftsman rather than a Cape Cod design. MOTION PC-30 2005: Commissioner Comstock made a motion to Continue SA-04-21, CUP-04-10 and E-04-12 to the meeting of August 18, 2005. Commissioner Bidney Seconded the motion MOTION VOTE PC-30 2005: 5-0-0-0 4. CUP-04-08: - Application to extend the time limit and to expand the hours of operation for the K & M Raceway so as to continue and expand its operation including the number of hours it is open. APPLICANT: Extreme RPM c/o Bobby Haney LOCATION: 22474 "A" Barton Road, Grand Terrace, CA 92313 RECOMMENDATION: Open the public hearing, receive the Staff report and testimony, close the hearing and approve the Resolution calling for the 6 approval of CUP-05-04 subject to the recommended conditions of approval. Associate Planner Lampe presented his staff report. The Applicant is requesting and approval for extended hours of operation. The Applicant submitted a letter of intent indicating that he wanted to expand the hours of operation and the life of the raceway. Currently, the Applicant runs practice hours on Monday, Tuesday, and Thursdays; in which the hours of operation start at 4 PM. On the other days, in which racing is allowed, practice type of activities was allowed before 3 PM. The Applicant, Mr. Haney has presented his requested hours within the letter of intent with closing times of 10:30 PM every evening and further extending hours to 9:00 in the morning. The site plan is 1/3 of an acre located on Britton way lying westerly of Mt. Vernon Avenue. This site has been utilized as a remote control raceway since the early 1990's when the City Council had approved the use. At this time, nothing else is proposed to be changed other than the hours of operation. Most of the prior conditions of approval had to deal with landscaping, and noise control. At an earlier hearing, the Planning Commission had suggested that the speakers were to concentrate downwards so as to keep the noise level down. The City Code Enforcement officer was contacted in which she reported that she had received no complaints with regard to the raceway within the last year. The request was sent out to various agencies and neighbors, in which no comments had been received. The staff recommends allowing the raceway to operate until 10:00 PM rather than the requested 10:30 PM. On Mondays, Tuesday, and Thursdays, the staff is recommending that those days have practice hours only. Staff found no objections to the applicant starting his hours of operation earlier. It is also recommended that the days of racing take place, no racing will be allowed prior to 3PM. The staff also feels that this conditional use permit be extended to another two years. Associate Planner Lampe concluded his staff report. Chair Wilson invited the applicant to speak before the Commission. Bobby Haney-Applicant K&M Raceway 28111 Eucalyptus Mr. Haney greeted the Commission and thanked them for giving him the opportunity to review his conditional use permit. Mr. Haney feels that he has gone through great lengths to keep his required conditions to par with the City. Mr. Haney is in the hopes that the Commission will accept his proposed new hours of operation. 7 Don Smith 12029 Mt. Vernon Avenue Mr. Smith has been a resident of Grand Terrace for 18 years. He feels that he has been forced to live with the continued noise of the racetrack for too long. Mr. Lampe had reported that he had received no complaints with regard to the raceway. Mr. Smith felt that. he had complained about the noise from the racetrack many times. Mr. Smith reported that he feels that Mr. Haney has made an effort to be a good neighbor. Mr. Smith feels that the conditional use permit should not be extended and their hours should not be extended either. Vice Chair Addington asked Mr. Smith with regard to the hours of extension, what was his opinion of the requested earlier hours of extension? Mr. Smith replied that he understands that Mr. Haney's business is a business, but as far as the hours during Fridays, Saturdays, and Sundays, it seems as though it's too much noise to endure. Commissioner Comstock asked Mr. Smith if he was one to go to bed early. Mr. Smith replied that he is an average person, but his wife is an early to bed person. Chair Wilson closed the Public Hearing. Chair Wilson feels that the proposed hours of operation are beyond what he is comfortable with and tried to revise the Resolution. The motion died due to lack of a 2nd. Vice Chair Addington also had concerns with extending the hours into 10:30 PM. Commissioner Bidney asked if there was a 10:00 PM noise ordinance. Associate Planner Lampe replied that the ordinance.does not apply to this use and they would have to close by 1 0:00.PM. MOTION PC-31-2005: Vice Chair Addington made a motion to extend the Conditional Use Permit with the following hours: Monday: 9:00 AM - 8:00 PM (with practice sessions only) Tuesday: 9:00 AM - 8:00 PM (with practice sessions only) Wednesday: 9:00 AM - 8:00 PM * Thursday: 9:00 AM - 8:00 PM (with practice sessions only) Friday: 10:00 AM - 10:30 PM* Saturday: 10:00 AM - 10:30 PM* Sunday: 10:00 AM - 6:00 PM* *No racing shall be permitted prior to 3:00 P.M.; practice sessions only before 3:00 P.M. Commissioner Bidney seconded the motion 8 MOTION VOTE PC-31-2005: 4-1-0-0 Commissioner Comstock Voting No ADJOURN SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING 8:20 Pm CONVENE PUBLIC WORKSHOP SESSION • Information to Commissioners Future development of 12056 Preston Street Planning Director Koontz gave a report with regard to 12056 Preston Street which is currently a vacant piece of property owned by Roy Roberts. It consists of .79 acres with an existing condominium tract map attached to it: Tract 11450. The tract was originally approved in February of 1985-for 12 multi-family units with a density of 15 units per acre. The R3 Zone that this would apply to allows a normal density of up to 12 units per acre plus a density bonus which would give 15 units per acre. The Barton Road Specific Plan prohibited any sort of residential development. About a year ago, discussion was made ' with regard to the infill areas at Preston and Palm Streets. The Commission and the City Council had agreed that under certain circumstances, high density residential development could 'be approved in this particular area, subject to the R3 Zoning standards under a Conditional Use Permit and the project could not have frontage on Barton Road. Mr. Roberts has been approached by various developers and individuals wanting to develop this particular piece of property. The current configuration does not lend itself to today's design and amenity packages. There have been people who have asked if the design configuration could be changed to make it work. The issue is, if the change is made, the map is being amended and will have to do a new Site and Architectural Review along with a Conditional Use Permit. Currently, the owner has two options: he can take the current footprint and try to make it work.. He would have to file for a new CUP and SA Review, but he does have a recorded map with a density. Mr. Roberts is looking for assurance that would be an improvement and he would still,be allowed to do the 15 units per acre density. Chair Wilson wanted to know what the justification was for the density bonus. Planning Director Koontz replied that it was unknown. The files were reviewed, and there was no reason as to why it was allowed. Chair Wilson seems to feel that based on the circumstances, he seems to have a vested opportunity to move forward with such a project. Has the owner given any indication as to what he is proposing? Planning Director Koontz replied that condominiums or town homes for sale have been discussed. 9 Commissioner Comstock feels that if Mr. Roberts was qualified to have such a project, then he should be able to build upon the property. As long as a good project is presented. Vice Chair Addington asked if the owner is proposing to move any of the lots or footprints. Planning Director Koontz replied that it is his expectation that there will be movement or reconfiguration of the property. If there is any movement, then the map will have to be revised and the map would have to amend. Vice Chair Addington asked how a Conditional Use Permit is applied for a residential use. Planning Director Koontz replied that per the Barton Road Specific plan has a provision for multi-family residential development in the immediate area is subject to a Conditional Use Permit, and Site and Architectural Review with no frontage on Barton Road. Manhole Builders Planning Director Koontz gave an update with regard to the Manhole Builders project. The project has been appealed to the City Council and it will go before the Council on August 25th. August 4th Planning Commission Meeting Planning Director Koontz reported that a special meeting will be held on August 4th with regard to the Senior Housing project. It is a formal public hearing and is in the hopes that all Commissioners will be at the meeting. August 18th Meeting Planning Director Koontz reported that the meeting may be controversial. There has been an application submitted for a ham radio antenna. The neighborhood is up in arms about it, and it is recommended that the Commission drive by the area to check it within the next couple of weeks. High School Workshop The EIR for the proposed high school will be received within .the next 30 days. A public hearing will not be held on it, but possibly a workshop. The school board is a State Agency, and the City has no jurisdiction over it. Outdoor Adventures Center The OAC is undergoing the exclusive right to negotiate; the developer has met and exceeded every one of the deliverable deadlines. They are moving forward and are working with Caltrans and SANBAG for the freeway improvements. Chair Wilson asked with regard to the Developer in relation to the Outdoor Adventures Center and other developments within the community. Chair Wilson asked how the developer becomes the developer. Planning Director Koontz replied that the OAC Developer who has entered into an exclusive right to negotiate is totally separate from the Town Square Developer. The Town 10 Square Developer is the same developer as the Sav on Project and how these people were selected was between the developer, City Council and the City Manager. • Information from Commissioners Commissioner Whitley wanted to know the status of the Sav on. Planning Director Koontz replied that the deadlines have been delayed. At this point, it has been mentioned that the breaking ground process will be within the next two weeks. Commissioner Whitley asked if any permits were pulled. Planning Director Koontz replied that no permits have been pulled. However, all the plans have been completed. Commissioner Bidney announced that he will be absent from the August Planning Commission Hearings. ADJOURN PUBLIC WORKSHOP SESSION 8:43 PM NEXT PLANNING COMMISSION MEETING TO BE HELD ON AUGUST 4. 2005 Respectfully Submitted, Approved By, Gary Koontz, Fanning Director ��. ou ilson� h man I ning Commission 11