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01/21/1993 GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING TANUARY 21, 190 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California, on January 21, 1993 at 7:20 p.m. by Chairman Dan Buchanan. PRESENT: Dan Buchanan, Chairman Jim Sims, Vice-Chairman Stanley Hargrave, Commissioner Moire Huss, Commissioner Ray Munson, Commissioner Fran Van Gelder, Commissioner Doug Wilson, Commissioner Patrizia Materassi, Planning Director Maria C. Muett, Associate Planner Maggie Alford, Planning Secretary ABSENT: None. -- PLEDGE: Stanley Hargrave, Commissioner PLANNING COMMISSION WORKSHOP CONVENED AT 6:40 P.M. Congestion Management Plan: The Planning Director stated that the City was represented at the 1992 SANBAG meetings to develop the CMP. However, this final draft has been significantly altered through the EIR process and may contain items that she is not aware of. She stated that at the next Planning Commission Meeting, she will request from the Commission (1) to understand what is being required from the cities, since they are the body who will set mitigation measures, and (2) review model ordinance and give feedback (to follow or alter the model), as they can always submit another draft, and (3) thresholds. She said they will also be looking at thresholds. She stated that today's workshop was basically for questions from the Commissioners. ^' 1 Commissioner Van Gelder stated that Councilman Carlstrom felt that due to the size of the City, this is an educational/informational process rather than practical. The Planning Director stated that Councilman Carlstrom attended the last TCM meeting and was reporting on it. The TCM ordinance would be part of the CMP and is an implementation tool for the Air Quality Element and will be made out of the TCMs each city chooses. She stated that a lot of TCMs are mandatory to implement. She said most measures are directed toward large employers, so the City will have to enforce a lot of other measures since there are not many large employers in this city to make an impact and reduce trips. She stated that the CMP uses TCM Ordinances, which have a lot to do with transportation from perspective of air quality, i.e. electric cars. In case all cars in the freeway-are replaced by electrical cars, it would reduce the problem of air pollution but not of moving traffic. Congestion of electric cars is no different. She said according to SANBAG, traffic would be congested anyway, and they have the goal of moving traffic. The Planning Director continued to read the staff report to the Planning Commission. She said that cities have addressed traffic impacts on a local level only, and this program requires traffic impact reports to measure project impacts on other jurisdictions. She said individual projects will have mitigation measures and the developer will be required to pay, but if the developer will not or can not pay, the City will have to. She stated that ISTEA funds would be lost if the CMP was not adopted. The Planning Director then read the resolution. She said regional agencies will be checking every time there are transportation issues, and mentioned SANBAG will help us on this effort. She said cities should participate or this will be imposed on them anyway through new governance. She then discussed Levels of Service, i.e. waiting period until crossing an intersection. She said in case we are at Level C on an intersection and go below Level F, a deficiency plan would need to be done. Commissic,nar Hargrave asked who would do Traffic Impact Analysis Reports if the City doesn't. The Planning Director said SANBAG is required to provide a conformance report at the end of the year to SCAG, and that deficiency plans may be required of us at this time. Vice-Chairman Sims said a consultant could be hired. 2 The Planning Director said the review and recommendations need to be f provided prior to meeting for each project. Vice-Chairman Sims said this is geared for big developments. The Planning Director said CMP thresholds are very high, and each city can determine their own methodology, but SANBAG is supposed to give-all the help we need. Commissioner Van Gelder asked how they can mitigate Barton/Mt. Vernon. The Planning Director said it is now at an acceptable level of service, but if levels of service become low, the City will have to do a deficiency plan. She said the City would have to analyze the situation and if the impact is from other jurisdictions, we would charge the other jurisdictions. Commissioner Van Gelder felt they should not discourage people from coming into our City from other jurisdictions in order to promote local business. Commissioner Hargrave asked how they would do traffic counts, stating they would almost have to have someone stand there and ask people where they are coming from. The Planning Director stated that counts have been collected from all over the region, and there is sophisticated information on database that will show trends. Commissioner Hargrave felt the database may have weaknesses, i.e. the size of our City; they will have to prove that the City of Grand Terrace is not average. Vice-Chairman Sims said if they accept the thresholds, they may never see a project. He said they haven't really seen congestion here yet and asked if this applies to a City this size. He said that local problems are addressed by other studies and mitigation measures. The Planning Director stated that the Air Quality Management District's role is to establish acceptable mitigation measures, i.e. work hours, traffic signals, bicycle lanes, which would provide credits to developers. Vice-Chairman Sims stated you can't make people use bike trails. �' 3 The Planning Director stated with regard to being a small city that we do not produce much traffic, and we will most likely be helped as the program will be heavy on generators of traffic instead. She stated that according to her proposed thresholds, the current review process would not change. The City Engineer does traffic review, and it will be left up to the Planning Director and City Engineer if a TIA is required. She also stated that the CMP must be updated every two years, and that our thresholds could be changed even more often, since they will be adopted by resolution only. PLANNING COMMISSION WORKSHOP TEMPORARILY ADJOURNED AT 7:20 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:20 P.M. PUBLIC PARTICIPATION: None. ITEM #1 PLANNING COMMISSION MEETING MINUTES - JANUARY 7, 1993 MOTION PCM-93-10 PLANNING COMMISSION MEETING MINUTES - JANUARY 7, 1993 r , Chairman Buchanan made a motion to approve the January 7, 1993 minutes. Commissioner Munson seconded. MOTION VOTE PCM-93-10 Motion carries. 6-0-1-0. Commissioner Hargrave abstained. ITEM #2 CUP-92-05 GRAND TERRACE LAWNMOWER REPAIR-MERLE NEWLAN AND RICHARD ARANT (HENRY JAY - PROPERTY OWNER) 22181 BARTON ROAD G.T. AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A LAWNMOWER REPAIR SHOP IN THE GENERAL COMMERCIAL SUBAREA OF THE BARTON ROAD SPECIFIC PLAN 4 MOTION PCM-93-11 CUP-92-05. Chairman Buchanan made a motion to continue CUP-92-05 to the February 4, 1993 Planning Commission Meeting. Commissioner Hargrave second. MOTION VOTE PCM-93-11 Motion carries. 7-0-0-0. PLANNING COMMISSION MEETING ADJOURNED AT 7:23 P.M. SITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 7:23 P.M. ITEM #3 SA-91-21 GRAND TERRACE LAWNMOWER REPAIR-MERLE NEWLAN AND RICHARD ARANT ' (HENRY JAY - PROPERTY OWNER) 22181 BARTON ROAD G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF CUP-92-05 MOTION PCM-93-12 SA-91-21 Commissioner Wilson made a motion to continue SA-91-21 to the February 4, 1993. Commissioner Sims seconded. MOTION VOTE PCM-93-12 Motion carries. 7-0-0-0. SITE AND ARCHITECTURAL REVIEW BOARD ADJOURNED AT 7:24 P.M. 5 1. PLANNING COMMISSION WORKSHOP RECONVENED AT 7:24 P.M. Chairman Buchanan stated that if the Commission decides a TIA is appropriate and the Planning Director and City Engineer feel it is not, he would prefer the Planning Commission's discretion not be foreclosed. The Planning Director stated that the developer has a right to know up front ,all his major requirements due to the Permit Streamline Act. Chairman Buchanan suggested having Level 1 and 2 TIAs. He used the example of Coast Development, a 115 unit.subdivision, and how they would get onto highways, and in comparison, a 6 lot subdivision would not need a full-blown TIA. Vice-Chairman Sims asked if Level 1 TIAs would have to be reviewed by SANBAG, to which the Planning Director responded in the negative. Chairman Buchanan was concerned about the City staff having full control over CMP implementation. Vice-Chairman Sims said they need to reduce thresholds. The Planning Director agreed and said if they adopt this, they are already complying,but thresholds should be lower if the intent is to protect ourselves. r' Vice-Chairman Sims was concerned they may be creating a,burden for developers. The Planning Director stated that the issue is how much lower the threshold should be and how much discretion staff should have. Vice-Chairman Sims suggested reviewing what area is left to be developed in the City. Chairman Buchanan stated they have to look at what could happen in the City . and how it could have an impact on traffic. He said that cities are in a role now of promoting/encouraging development. The Planning Director said she would check the Housing Element and how much commercial area there is on Barton Road still to be developed. Commissioner Hargrave stated this must be resolved by 3-1-93. 6 The Planning Director agreed they will have to act quickly, but they just ;y received the final document last week. Commissioner Hargrave asked if they could request an extension. The Planning Director said they could not. Commissioner Hargrave asked if this would apply to projects that request extensions/pending projects. The Planning Director said it depends on the City Attorney's opinion. In this City, applicants face new conditions only if the applicants are willing, unless a major issue is raised. Commissioner Hargrave asked if they could get a list of projects approved that have not yet applied for permits, to which the Planning Director responded in the affirmative. The Planning Director read City responsibilities from the report, and the workshop was concluded. Staff was directed to provide research material at the next meeting to facilitate discussion on thresholds. ' PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:51 P.M. NEXT PLANNING COMMISSION MEETING TO BE HELD ON FEBRUARY 4, 1993. Respectfully submitted, Approved by, Patrizia Materassi Dan Buchanan Planning Director Chairman, Planning Commission 01-26-93:ma c:\wp51\planning\minutes\01-21-93.m �' 7