KTUA Amendment 2 Active Transportation Plan-2018-53 AMENDMENT NO. 2
TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND KTUA
This AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND,KTUA ("Amendment No.2") by and
between the CITY OF GRAND TERRACE ("City") and KTUA, ("KTUA"), a California
corporation("Consultant") is effective as of the 291h day of November 2018.
RECITALS
A. WHEREAS, the City and the Professional entered into an Agreement for
professional services ("Agreement") on February 28, 2017; and
B. WHEREAS, the executed Amendment No. 1 extending the Term of the
Agreement to November 30, 2018; and
C. WHEREAS, the parties wish to Amend Section 2 (Term of the Agreement) to
extend the term of the agreement to June 30, 2019.
TERMS
1. Contract Amendments. The Agreement is amended as provided herein
a. Section 2. Term.
This Agreement shall be effective and commence on the date first written
above and the Agreement shall remain in effect until June 30, 2019,
unless otherwise terminated pursuant to the provisions herein
Continuing Effect of Agreement. Except as amended by this Amendment No. 2,
all provisions of the Agreement, as amended by Amendment No. 2, shall remain unchanged and
in full force and effect. From and after the date of this Amendment, whenever the term
"Agreement" appears in the Agreement, it shall mean the Agreement, as amended by
Amendment No. 2.
2. Affirmation of Agreement; Warranty Re Absence. of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement -is currently an effective, valid, and
binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No.
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
01173.0001/515555.1
City represents and warrants to Consultant that, as of the date of this Amendment No. 2.,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
3. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. �.
4. Authority. The persons executing this Amendment No. 2. on behalf of the
parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Amendment No. _?, on behalf of said party, (iii) by so
executing this Amendment No. y, such party is formally bound to the provisions of the
Agreement, as amended and (iv) the entering into this Amendment No. 2-does not violate any
provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
01173.0001/515555.1
IN WITNESS WHEREOF,the parties hereto have executed this Amendment No.2 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a mu 'cip corporation
G. ar uffey, i Manager
AT-TEST:
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & DER, L
Adrian R. Guerra, City Attorney
CONSULTANT:
KTUA
By:4ee
e: Michael Singleton
Title: Vice President
Address: 3916 Normal Street
San Diego, CA 92103
NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY.
01173.0001/515555.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF S
Sam o e p C
n
�M�yg�Qr Notr+ �b\C
On �L.2as� , 2018 before me,I Iy�e personally appeared µ;ckce%s�.,S►et
proved to me on the basis of satisfactory evidence to be the persono whose names(o is/afo-
subscribed to the within instrument and acknowledged to me that he/sley executed the same
in his/herMmir authorized capacity(il?s), and that by his/hekkeir signature(,$) on the instrument
the person, or the entity upon behalf of which the persons) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
ELYCE MARIE MARTINEZ
WITNESS my hand and official seal. DONKLEeERCER
a - Commission No.2167523 z
a NOTARY PUBLIC-CALIFORNIA
SAN DIEGO COUNTY t
Signature: €
g Commission Expires..ocmiae►28,'2W,
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
pvr,e�uNe.,l- 1.�0•'Z To 4�5�-.P.�ti.2r-F.�.
TITLE(S) TITLE OR TYPE OF DOCUMENT
❑ PARTNER(S) ❑ LIMITED e°`"t"_ � v%.i cis teat-, e.. �c:�
❑ GENERAL 6"�.`-`'L` �e v�,a;.ce G� lcT-�
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S) NUMBER OF PAGES
❑ GUARDIAN/CONSERVATOR
❑ OTHER
SIGNER IS REPRESENTING: DATE OF DOCUMENT
(NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED
ABOVE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT ("Agreement") is made as of this 28th day of February, 2017
by and between the CITY OF GRAND TERRACE ("City")and KTUA ("Consultant").
1. CONSULTANT'S SERVICES. Consultant'agrees to perform during the term of
this Agreement, the tasks, obligations, and services set forth in the "Scope of
Services" attached to and incorporated into this Agreement as Exhibit A (the
"services").
2. TERM OF AGREEMENT. The tern of this Agreement shall be from the effective
date pursuant to Paragraph "38" of this Agreement and shall end on May 30,
2018 or when the work is satisfactorily completed, whichever occurs first, unless
extended by the City Manager, not to exceed an additional six months, by an
amended agreement.
3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant
warrants that
(1) It has thoroughly investigated and considered the work to be
performed, based on all available information.
(2) It carefully considered how the work should be preformed, and
(3) It fully understands the difficulties and restrictions attending the
performance of the work under this Agreement.
(4) It has the professional and technical competency to perform the
work and the production capacity to complete the work in a_timely
manner with respect to the schedule included in the scope of
services.
4. PAYMENT FOR SERVICES. City shall pay for the services performed by
Consultant pursuant to.the terms of this Agreement, the compensation set forth
in the "Schedule of Compensation" attached to and incorporated into this
Agreement as Exhibit B. The fees for services shall not exceed the authorized
amount of$250,733.00'(Two Hundred Fifty Thousand and Seven Hundred and
Thirty Three Dollars), as set forth in Attachment"B," unless the CITY has given
specific advance approval in writing.
5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this
Agreement until (a) Consultant furnishes proof of insurance as required under
Paragraph "8"of this Agreement. All services required by Consultant under this
Agreement shall be completed on or before the end of the term of the
Agreement.
Page 1 of 11
6. DESIGNATED:REPRESENTATIVE. Consultant hereby designates John
Holloway as the Consultant Representative, and said Representative shall be
responsible for job performance, negotiations, contractual matters, and
coordination with the City. Consultant's professional services shall be actually
performed by, or shall be immediately supervised by, the Consultant
Representative.
7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect,
indemnify and hold City and its employees, officers and servants free and
harmless from any and all losses, claims, liens, demands and causes of action of
every kind and character including,.but not limited to, the amounts of judgment,
interests, court costs, legal fees and other expenses incurred by the City arising
in favor of any party, including claims, liens, debts, personal injuries, including
employees of the City, death or damages to property (including property of the
City) and without limitation by enumeration, all other claims or demands of every
character occurring or arising directly out of the negligent acts, recklessness or
willful misconduct of Consultant in the performance of its services under this
Agreement. This provision is not intended to create any cause of action in favor
of any third party against Consultant, or the City or to enlarge in any way the
Consultant's liability but is intended solely to provide for indemnification of the
City for liability for damages or injuries to third persons or property arising from
Consultant's negligent performance hereunder.
8. INSURANCE. Consultant shall procure and maintain at all times during the term
of this Agreement insurance as set forth in Exhibit"C" attached hereto. Proof of
insurance shall consist of a Certificate of Insurance provided on IOS-CGL form
No. CG 0001 1185 or 88 executed by Consultant's insurer and in a form approved
by, the City's City Attorney and City's Legal Counsel.
9. LICENSES, PERMITS, AND FEES: Consultant shall obtain a City of Grand
Terrace Business License and any and all other permits and licenses required for
the services to be performed under this Agreement.
10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that
Consultant, in performing the Services herein specified, shall act as an
independent Contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to
be performed for other entities while under contract with City. Consultant is not
an agent or employee of City, and is not entitled to participate in any pension
plan, insurance, bonus or similar benefits City provides for its employees.
Consultant shall be responsible to pay and hold City harmless from any and all
payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
Page 2 of 11
rid
shall be null aent to
rohibited an this Agreern_
tten royal of City is Pents due under
Agreement with t'*" tan tmay assign p
except thatursuant to this
void; Institution. rendered P aril
a finar►. . services to be.
1tant agfees that the Ith the standards customarily
NDARD. Cons' anization_rendering
STA erformed in.accordance.rofessional or9 ices
12. competent p erform any of said sere
Agreement shall be ienCed and the City-
an exp determined by , .
provided by . Consultant shall re�P
the.same or_similar services.with standards as discussion,
t covenants that all data, documents;
Which are not in conformrtY renov ts; for
NTIALITY• Consultan.o received by Consultant or p-
13. CONFIDE.. eii or . City shall grant
nation develop re deemed confidential:C, shall not be urned
or otherinfo of this Agreement a .
performance law:All City data shall be ret
Consultant without Written Li by lawt.A y nt's covenant under this
disclosed by Agree.
Consultant
such authorization
to rrmination of this n of this Agreement.. _to city upon
Section shall survive the terming ton full a is Agreement.
INSPECTIONS
Consultant shall maintain full and accurate ht
14. RECORDS Respect to all services and matters covers herefrorn; and to inspect
With reasonable times to such records, and the.rig
records site transcripts
city shall have free access at al Sand activities. Consultant shall
proceedings hone numbers for
to examine,and audit uhrreients pand to nel and telep
all program.d p.t erson
maintain an up-to-date list of key p
m- ergency contact after normal business hours. DUCT. All.reports, documents,
e computer
ANTS
WORK PRO comp
CONSULTAN correspondence,data, informatioa�hered by
15. OWNERSHIP m plans, corresp ed andlor g
all analysis, computations, p
including reement shall be ed d sse!mi ation by
disks or other written material deve op
media, erformance of this A9 tin its use
Consultant.in the P Subject of a copyright application by
other
ropertY of City without restriction or limitation uP IS on any protect other than
p such matena unless
City. Such Material shall not be the any S be at the sole risk of City
Consultant. Any re-use by City
were prepared shall product shall be
the project for which they uest therefore•
compensate Consultant for 10)days after acwritten req .
City within ten (1 ) .
transmitted to City ies:of such products.
Consultant may retain cop reement
18 iven by persona
N be OTICES. All notices given or req
uired to be:given pursuant to this Ag
shall be in writing and may f
l delivery or by mail. Notice sent
follows:
by mail shall be addressed
City: G. Harold Duffey, City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
Page 3 of 11 .
J
,1
now
Consultant:
John KTUAHollowaY, Principal Mobi'
city Planner 3916 Normal Street
San Diego, CA 92103
If the name of the
demands or co principal representative presentative designated
notice shall be. , °►'the to receive
given within five 5 address of such person the notices,
17. TAXP � )working days of said char 1s changed, written
coin AVER IbENTIFICATIO . 9es
9 pl se Request for Taxpa N NUMBER Consultant shall provide
as issued by the hternal yer Identification
Revenue Number and Ce • Crty.with a
18. SerVice. rtrfication, Farm W_
APPLICA6
services described in c�o da AND REGU
required b accordance with all applicable
Consultant shall agrees to gall authorities g'jurisdiction over ble laws Perform all
mPly with Navin codes and re
Labor Code; Sections 177vai. wage re r the Services. Consultantlations
0, et seq, quirerments as specified in the California19. RIGHT TO UTjLIZE_OT .
work similar to the HERS City reserves the right
Services provided hereunder. to utilize others to
20. BENEFITS. perform
Consultant will not be eligible for any Paid security, state workers'
insurance Compensation p d benefits for federal
medical/dental, retirement punempl0yment insurance social
of Grand Terrace.. ERS or fringe 9. benefits offepedf by
21, PERS ELIGIBILITY INDEMNIT y the City
agent, or subcontractor of Consultant e v e
Y In the event that.Consultant or.an
claims or is determined b y employee,
Public Employees Retirement ourt Of competent
o F providing
services under this Agreement
petent jurisdiction or the Ca►ifornia
PERS as an employee of the City .ERS" .
to be eligible for enrollment in
harmless City for,the a � Consultant shall indemriif P yment of an y, defend,.and hold
PERS benefits on behalf of Consultant or its employees, agents,y employee and/or employer contributions for
subcontractors;as well.as for the a 9 s, or "
payment of any penalties and interest on such
1 contributions,,which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and
SUboontrsGt6 s providing;service under this Agreement shall not qualify for or
*Odle-entitled to, and hereby agree to waive any claims to, any compensation,
n�fit,or any incident of employment by City, including'but not limited to
be 11 nfo11 In PERS as an employee Of City and entitlement to any
be psjd V City for employer contribution and/or employee
conttib�ut anS for PERS)enefits.
Page 4 of 11
22. TRAVEL EXPENSES. Any reimbursement expenses must be pre-authorized and
shall be based upon the approved rates of the San Bernardino County.Auditor-
Controller.
23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and
Consultant shall comply with all applicable federal, state and county laws and
regulations governing conflict of interest.
24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that
pursuant to Government Code Section 87300 and the Conflict,of Interest Code
adopted by City hereunder, Consultant is designated in said Conflict of Interest
Code and is therefore required to file an Economic Interest Statement(Form 700)
with the City Clerk, for each employee providing advise under this Agreement,
.prior to the commencement of work.
25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee
of any govemmental agency or body or member of Congress in connection with
the awarding of any federal contract, grant, loan, intended to influence legislation_,
administrative rulemaking or the election of candidates for public office during
time compensated under the representation that such activity is being performed
as a part of this Agreement.
26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall'
not discriminate against any employee, subcontractor, or applicant for
employment because of race, color, creed;religion, 'sex, marital status, national
'origin, ancestry, age physical or mental handicap, medical condition, or sexual
orientation. Consultant will take affirmative action to,.ensure that subcontractors
and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap; medical
condition, or sexual orientation.
27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three
years after final payments are issued and other pending matters,
28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties..
29. WAIVER. If at any time one party shall waive any term; provision or condition of
this Agreement, either before or after any breach thereof, no party shall
Page 5 of 11
thereafter be deemed to have consented to any future failure of full performance
hereunder.
30. COVENANTS AND CONDITIONS. Each term.and each provision of this
Agreement to be performed by Consultant shall be construed to be both a
covenant and a condition.
31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
Without cause, in its sale discretion, with thirty(30) days written notice.
32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31"of
this Agreement, City shall be liable to Consultant only for work performed by
Consultant up to and including the date of termination of this.Agreement, unless
the termination is for cause, in which event Consultant need be compensated
only to the extent required by law, Consultant shall be entitled to payment for
work satisfactorily completed to date, based on proration of the monthly fees set
forth in Exhibit"B" attached hereto. Such payment will be subject to City's receipt
of a close-out billing.
33. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with laws of the State of California. In the event of litigation between
the parties, venue in state trial courts shall lie exclusively in the County of San
Bernardino. In the event of litigation in a U.S. District Court, exclusive venue shall
lie in the Central District of California.
34. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including
attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall
not be bound by any court fee schedule but shall award the full amount of costs,
expenses and attorneys fees paid and/or incurred in good faith. "Prevailing
Party shall mean the party that obtains a favorable and final judgment or order
from a court of law described in paragraph "33."This paragraph shall not apply
and litigation fees shall not be awarded based on an order or otherwise final
judgment that results from the parties' mutual settlement, arbitration, or mediation
of the dispute.
35. SEVERABILITY. If any provision of this agreement is held by a court of
competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions nevertheless will continue in full force and effect without being
impaired or invalidated in any way.
36. FORCE MAJEURE. The respective duties and obligations of the parties
hereunder shall be suspended while and so long'as performance hereto is
prevented or impeded by strikes, disturbances, riots, fire, severe weather,
government action, war acts, acts of God, or any other cause similar or dissimilar
Page 6 of 11
to the foregoing which are beyond the control of the party from whom the
affected performance was due.
37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B"
and "C" supersede any and all other agreements, either oral or in writing,
between the parties with respect to the subject matter herei n. Each party to this
Agreement acknowledges that no representation by any party, which is not
embodied herein, nor any other agreement; statement or promise not contained
in this Agreement shall be valid and binding. Any modification of the Agreement
shall be effective only if it is in,writing and signed.by all parties.
38. EFFECTIVE DATE. The effective date of this Agreement is the date the Notice to
Proceed is received.by Consultant, and shall remain in full force and effect until-
amended or terminated.
Dated: Ll "CITY"
By:
G. ro Duffey
CitIry agar
Dated: 2 "CONSULTANT'
By:
APPROVED AS TO FORM
Richard L. Adams II
City Attorney
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EXHIBIT"A"
SCOPE OF SERVICES
Page 8 of 11
KTUA Scope of Work
Task 1: Project Management
Before all tasks begin, a kick off meeting will be scheduled with;designated City staff, pertinent
stakeholders, consultant team and grantors.The purpose of the kick=off meeting will be to
establish communication protocols, discuss goals and objectives, review the scope of work,
begin data collection and initiate discussion on workshop and outreach options. KTUA will
prepare the agenda and produce the subsequent meeting minutes.
KTUA recommends up to three project status meetings or conference calls throughout the
duration of the project for any needs,feedback, data and general coordination. One meeting
can be in-person, and the remaining two as conference calls or webinars.
Invoicing and progress reports will be prepared with the appropriate backup material and
submitted to the client on a monthly basis.As part of this process, KTUA will prepare and
maintain all the required documents for grant reimbursement.
Task 2. Existing Conditions Report
Proposing consultants must present their own approach and develop schedule for the delivery
of the preceding items and consider State and Federal Active Transportation Program
information and guidelines. Establishing methodologies, tasks and schedules are the obligation
of the consultant.
Existing Plan Review
The KTUA team will research and analyze existing City planning efforts.and those of other local
and connected jurisdictions. It's important to incorporate planned.bikeways that connects or
travel through Grand Terrace to garner additional points when funding opportunities become
available. It will be critical to reduce any redundant planning efforts, designs or analysis for
bikeways that have already been identified and studied.A matrix of plans will be created to
summarize various components that are relative to the ATP plan. Some of these plans include:
• San Bernardino County Non-Motorized Transportation Plan
• . SANBAG Access to Transit
• SBCTA Safe Routes to School Plan
• SBCTA Pedestrian Point of Interest Plan
• Grand Terrace General Plan Elements
• Barton.Road Specific Plan
• Colton Active Transportation Plan
Data Collection
KTUA will collect GIS data from SBCTA, San Bernardino County and SCAG and will
supplement that with the City's.data. Once data needs have been established, KTUA will begin
to collect, create and assemble GIS mapping of existing bicycle paths, lanes and routes;
connections to current trails; bicycle parking facilities;transit service network; demographics,
key community destinations(schools, libraries, parks,_pedestrian districts, community centers,
churches, employment centers, etc.); and the important connections between these alternative
transportation networks and the destinations where City residents live,work and play, both
locally and regionally.
Conduct Existing Conditions Mapping
With the data collected, KTUA will create base maps for initial field work,analysis and identify
any data gaps or other needs to complete the project. These datasets are essential for field
1
work, presentations, analysis, public workshops and the report. Our long-term experience has
required familiarity with relevant State and federal laws, especially as they apply to bikeways
and trails. KTUA will prepare the necessary maps to satisfy State requirements for active
transportation plans. To expedite agency review, KTUA includes a California Active
Transportation Program requirements checklist in the final document.
Identify Other Modes of Transportation within City
The focus of this task will be on the identification and documentation of the range of travel
modes available within the City of Grand Terrace,with emphasis on the identification of local,
regional and inter-regional transit services from Omnitrans and the Omn0o Shuttle Service.
In this task, all transit routes, stations and stops will be identified graphically on a map of the
City. This map can then be overlaid on the bicycle network map developed in subsequent tasks
to identify and strengthen connections between the planned bicycle network and transit services
to address first and last mile connectivity. Information related to service frequency, boardings
and alightings, destinations and connections served, and span of service will also be
documented in a matrix will be used as part of the network development and evaluation
process.
At this time, base data will be updated as needed and existing condition maps and data will be
collected, organized and produced to begin analysis.This task will help guide the anticipated
tasks and analyses needed to create the active transportation plan.
Demographic Snapshots and Benefits of Health and Active Transportation
KTUA will use SCAG regional forecasts,American Community Survey data and other Census
data to estimate existing bicycle commuters and other mode shares to get a snapshot of the
City's demographics. Formulas based on increasing bicycle mode shares will be utilized to .
estimate Grand Terrace's future bicycle commuter increase. Estimation of other mode shares,
vehicle miles reduced, and air quality benefits will also be included as required by SB 375.
There are many benefits to active transportation and KTUA regularly updates and reports these
statistics not only in reports but for public workshops, commission and council meetings.
Infographics are the simplest and effective way to show these benefits which help garner
additional support for plans such as this. KTUA will conduct initial research using the data
sources previously mentioned and use the results to create Infographics that will support the
need for active transportation facilities.
Through the public outreach process, many of the survey questions can be tailored to get a
better understanding of the health and active transportation status of its residents to provide a
snapshot of the City's trends. These results will be included in the final report while general
region-wide trends will be included in the existing conditions report.
Pedestrian and Bicycle Crash Analysis
KTUA will collect and analyze the City's bicycle and pedestrian-related collision data to identify
particularly where education may improve driver/cyclist/pedestrian issues. Data will be collected
through the California Highway Patrol's Statewide Integrated Traffic Records System (SWITRS)
and UC Berkeley's SafeTREC Transportation Injury Mapping System (TIMS). Collision data
provide insight into patterns of unsafe bicycling and pedestrian environments. Patterns in time of
day,time of year and how they relate to location can highlight specific behaviors and roadway
conditions..A high number of morning or afternoon collisions involving youth may call for
increased education for students riding or walking to and from school, for example. Additionally,
a pattern of locations like mid-block versus intersection crashes may be evidence of localized
problems with visibility, engineering or driver education.A pattern of crashes resulting from
2
wrong=way bicycle riding would suggest additional cyclist education programs focused on
correcting this dangerous behavior.
Analysis may include,aspects of Caltrans' latest safety planning program as part of its Highway
Safety Improvement Program (HSIP) Systematic Safety Analysis Report Program (SSARP).
This program uses available collision data to identify areas of improvement with
countermeasures to help cities implement road safety improvements for all cars, bicyclists and
pedestrians. By utilizing some of these techniques, the City may better position itself for these
funding opportunities while strengthening the safety needs of areas through this ATP.
Task 3: Administrative DraftATP
KTUA will prepare an administrative draft plan for review by City staff. The plan will include
tasks such as analysis, bicycle and pedestrian chapters, public workshop results,ADA
coordination and Safe Routes to School (SRTS). To assist with future implementation, planning
level cost estimates will be developed for the changes.included in the recommendations.The.
plan will also contain a chapter on potential funding sources and an implementation plan.The
following sections below will highlight the various analysis tasks and products that will.be part of
this and subsequent drafts.
Pedestrian Plan Chapter
KTUA will employ GIS analysis to delineate pedestrian walksheds and to provide a streamlined,
defensible analysis for identifying deficiencies in the pedestrian network and developing
improvements around key destinations, primarily parks, schools,transit and retail. Schools will
have a more-in depth focus as part of the Safe Routes to School chapter. KTUA will focus on
prioritizing projects within a quarter-mile of these destinations,summarizing the.needs of each
destination's walking environment.While not a new method, using a network-based walkshed
analysis provides a much more accurate representation of how a person navigates a street
network than the traditional radius method. It results in a more refined study area conducive to a
quarter-mile-walkshed (or 5-minute walk time)for data collection and analysis. This method also
allows for cumulative walksheds from multiple key destinations so that multiple benefits derived
from multiple destinations can be identified.
Data collection for these tasks will begin with a desktop exercise, identifying missing sidewalks
within a quarter-mile.walkshed around key destinations.These will then be mapped and used to
verify the data while conducting the walk audits for efficient data collection.
KTUA's experience with First Mile/Last Mile concepts, along with safe routes to school,.parks .
and transit techniques for plan and project development will be utilized to evaluate pedestrian
needs.This technique will be presented and refined with City staff for approval before being
implemented in further analysis.
Develop GIS-based Bicycle and Pedestrian Priority Model
KTUA developed_and regularly updates a GIS-based Bicycle and;Pedestrian Priority Model for
complete streets planning. This model provides an.objective tool to assist in recommending and
ranking projects.This model looks at land use, demographics, social equity, improved safety,
encouraging the development of a cohesive network of complete streets, bicycle-pedestrian
connectivity to transit and other destinations such as schools, parks, beaches and identifies
areas of smart growth placemaking,just to name a few.While many cities and private firms
have emulated this model since its inception, KTUA is constantly building on it with regression'
techniques customizing it to meet each client's needs.
Pedestrian Level: of Comfort (PLOC)
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Pedestrian Level of Comfort identifies various characteristics that encourage walking based on
sidewalk and roadway conditions. Examples of these characteristics include presence of a
sidewalk, sidewalk,buffer,traffic volumes, traffic speeds, number of travel lanes, additional
separation such as bike lanes or on-street parking and roadway width. This analysis will help
highlight areas that have good or bad walking environments.This is analysis differs from the
Bicycle-Pedestrian Priority Model in that is looks that the characteristics of the roadway, not the
demand of use.
KTUA employed a very.similar PLOC for Santa Ana's Downtown Complete Streets Plan which
highlighted corridors for improvement.This analysis helped highlight these corridors for
additional discussion during workshops where participants were able to provide input and
recommendations.
The KTUA team intends to employ the Bicycle-Pedestrian Priority Model,the PLOC other
models under the Bicycle Facilities Chapter, to strengthen the objective and data driven
approach, along with public input,to create a defensible bicycle and pedestrian network.
Walkway Typology and Treatment Types
Different neighborhoods require differing levels of pedestrian improvements based on adjacent
streets, levels of use,topography and land uses. KTUA will include a section defining the
walkway typologies for the entire City such as downtown, collector and neighborhood walkways
where the level of infrastructure improvements needed for each type would vary.While
pedestrian projects will be the highlight of this chapter,the City may need some additional
guidance on recommendations for other corridors or spot treatments that are not associated
with a project.
Safe Routes to School Chapter
Pedestrians particularly around schools, are usually accommodated due to ADA regulations and
conditions of development. Many pedestrian projects are also"spot treatments"where perhaps
one or two curbs or a short segment of sidewalk needs to be installed. Typically,these
improvements are included on a City's CIP list, especially if the routes experience heavy
pedestrian travel. Our methodology for SRTS projects and prioritization stems from a similar
approach as the pedestrian analysis. Due to obesity rates amongst U.S. children at an all-time
high, it is important to get them walking or bicycling to school. Studies have showed that parents
are willing to let their kids walk to school, or in many cases,the kids have to, but are
discouraged because of the walking environment. Schools in Grand terrace are located along
City designate Secondary Highways that have wider right-of-ways. Typically, these streets will
also have higher vehicular speeds and volumes. Sidewalk connectivity and curb access are
common issues for people who walk, and not just around schools.
Our methodology for SRTS projects and prioritization stems from a similar approach as the
pedestrian analysis.With the required four schools to be audited as part of this project,the team
will focus on prioritizing projects a quarter-mile from schools, summarizing the needs of each
schools'walking environment.The quarter-mile walk sheds may also determine walking routes
for the walk audits and help prioritize projects that are closer to the school.The findings from the
SRTS analysis, along with the pedestrian projects around parks, transit and retail will provide
overlapping recommendations that can help streamline data collection and highlight multiple
benefits of certain projects.
Routine accommodations for bicyclists is still a challenge for many cities, such as striping
bicycle lanes when streets are being resurfaced or narrowing lanes to install bicycle lanes.
Providing safe bicycle facilities for all ages will be a key component of both this Safe Routes to
School and Bicycle Facilities Chapters. Bicycle, pedestrian and Safe Routes to School chapters
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will be developed together to:provide a comprehensive non-motorized network throughout
Grand Terrace.
KTUA is aware that Grand Terrace has conducted school walk audits at Grand Terrace
Elementary School in:2015.This chapterwill build upon the results of that effort, as_well as
those-form the SBCTA Safe Routes to School Plan to strengthen the Pedestrian Chapter and
Safe.Routes to School needs of the City. KTUA will also include a section on the methodology
of that plan so the.City will have guidance on continuing Safe Routes to School planning for the
future.
Using the Bicycle-Pedestrian Priority model, collision-rates and other factors, the KTUA team
will rank each school based on these factors and identify suggested improvements within each
school's walk zone.
Bicycle.Facilities Chapter
This Chapter will provide the analysis, recommendations and cost estimates for bicycle
recommendations. As part of this chapter;the existing and planned bikeways-from the San
Bernardino County NMTP and City's General Plan will act as the building block of the City's
bikeway network. The focus will start with this network and connections Will.be identified through
the Bicycle-Pedestrian Priority Model and the following tools.,
Level of Traffic Stress Analysis
Among the tools we incorporate into our prioritization process is a Level of Traffic Stress
analysis(LTS), sometimes also called Level of Comfort. LTS modeling addresses perceived
safety related.to traffic speed, number of lanes and existing bikeway facility type. In addition to
serving as an effective proxy for safety, bikeway LTS rating is a measure of existing network
suitability.We will develop an LTS model for Grand Terrace as part of this phase to assist in
determ.ini.ng corridors suitable for bicycle facilities.This analysis is helpful in.objectively
assessing the comfort level for cyclists throughout the City.
While not a standalone assessment of any street's potential to support a bicycle facility, LTS is
an important planning tool when developing a complete and comfortable:bicycle network. For
example,when KTUA developed an LTS model for the City of Moreno Valley while developing
their bicycle master plan, it highlighted several particularly low stress corridors that also
happened to provide direct access to several schools. Because these routes provided superior
neighborhood connections where none previously existed, the city supported the
recommendation to make them bicycle boulevards,which benefits biking and walking,as well
as overall neighborhood character. In this case, the value of LTS analysis was that it highlighted
opportunities for inclusive facilities that would not likely have been evident without employing
this modeling technique.
Connectivity to Regional- Pedestrian and Bicycle Network
Connectivity is important for a complete bikeway and pedestrian network. A bikeway needs to
be complete to provide the connectivity between regional bikeways such as the Santa Ana River
Trail(SART)and other regional destinations. These connections typically consist of larger
arterial roads such as Barton Road, Mt Vernon Avenue, and Main Street. However, providing
connections to these potential routes into the neighborhoods will be as critical as the regional
connections themselves.
Open space trails are also important connections not only for recreation but for transportation as
well.We are seeing more and more people using trails for commuting to bypass busy arterials
and to connect with nature.With the Blue Mountain Trail adjacent to the City,there may be
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some opportunities to provide additional connections to these trails along Palm Avenue and
Westwood Street.
The Gage Canal, is an opportunity to develop a multi-use recreational trail that travels north-
south through the City as identified in the San Bernardino County Non-Motorized Transportation
Plan. While it connects to Canal St at Barton Road,there is potential to make a connection to
the Santa Ana River Trail via Newport Ave which crosses 1-215 with an interchange. From there,
potentially making connections to Vivienda Avenue to Terrace Avenue then eventually to the
SART.While some of these streets may not include a multi-use path, they would provide a.
backbone for connection to the SART. Opportunities for connections through the John W.North
Water Treatment Plant easement is also another possibility.
Project Feasibility Table
As part of every bikeway master planning effort, the KTUA team utilizes a.feasibility table that
provides analysis on roadway conditions. Rather than just putting lines on a map, KTUA looks at
existing right-of-ways of proposed projects to identify if the route is suitable for a facility and if
the route has available right-of-way for typical bicycle lanes, buffered bicycle lanes or even
protected bicycle lanes. Utilizing Complete Street practices,the preliminary analysis provides
the additional detail not typically found in bicycle master plans, This table also helps to
determine whether the route should be a shared bicycle facility or a separated one, based on
available right-of-way.
Performance Measures
k.
There are numerous measurement methods in active transportation planning today that it can
be quite mind-boggling. From Pre-and Post-evaluation, establishing Analysis Zones, and Self-
Assessment Metrics, many of the inputs that go into these models are very similar. Conducting
pre-and post- bicycle and pedestrian counts at improved projects, quantifying decreases in
collisions rates and percent of streets with sidewalks are examples that can be included in a
multimodal measurement and monitoring system.
Data gathering options such as bicycle-pedestrian counts and conducting bicycle-pedestrian
level of service analysis can then supplement the measurements. KTUA will work with the City
to identify which elements are important,feasible and within the realm of the City's resources
and scope of an active transportation plan.The final product could entail a menu of possible
items, measurements, metrics and eventually a report card or project sheet for the top ten (or
fewer)unfunded projects.
Economic Efficiency
This method measures the financial benefits associated with the corridor, normalized by the
number of anticipated users(in turn a product of the facility type and length), and divided by
rough order of construction cost estimates.
Using NCHRP Report 552 methods, quarter, half and one mile buffers will be drawn around
each proposed corridor to obtain an American Community Survey(ACS)population and
journey4o.=work mode share data. An extrapolation of all bicycle trips will be made and
estimates of potential ridership developed based on Class 1 path or Class 2 bicycle.lane
attractiveness functions defined in the NCHRP research. Using the existing and estimated
ridership, annual mobility, health, recreation and reduced auto use, cost saving benefits will be
calculated for each project.
Because the collection of data can be time-consuming and expensive,the walk shed and
Economic Efficiency strategies utilize readily available data, as well as assumptions based on
previous research, can provide baseline metrics such as diversity of land uses within a 5/10/15
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—minute walk, number of jobs.within a certain walking and bicycling distance, and population
and employment densities:Using readily available data allows the City to re-run analysis
methods as updated information becomes available from SCAG; US Census,CA Statewide
Integrated Traffic Records System; at a low cost and fairly quickly.
Prioritization
These GIS-based analysis components for bicycle and pedestrian project identification are
important for two reasons. First is that the ability to objectively.prioritize proposed projects
supports effective bicycle and pedestrian facility planning and implementation.The second is
that it also directly supports future City grant applications because grantors-generally require
evidence that prioritization was considered when ranking grant applications.The prioritization
process will therefore include the results from the Bicycle-Pedestrian Priority Model, the Level of
Traffic Stress analysis and other.related metrics such as system gaps,collision rates and safety
concerns, as well as City staff and stakeholder input. Data gathered from public input will be
addressed in this task. KTUA will mine the data collected from workshops and the online survey
to identify locations and issues resident point out.These locations will be included in the
analysis,along with the modeling results.
ADA In Chapter
It is understood that this chapter will not be developing an ADA transition plan since the City
already has one.To fully utilize the transition plan and develop coordination between regional
entities, KTUA proposes the following tasks for this chapter.
ADA Task 1:.Review existing ADA plans within San Bernardino County.and nearby Riverside
County cities.
Highlight the various elements, goals of the City's.Transition Plan with those of the region and
find consistency between them. This will provide a framework for upcoming tasks.
ADA Task 2:: KTUA will use the Bicycle-Pedestrian Priority Model to provide priority areas for
ADA improvements. This model can be slightly modified to increase the weighing for public
destinations and to trip generators where either young families live or where aging populations
maybe located. The two ends of the human spectrum are where limited mobility, skills and
agility are found, so.a concentration of the very young and seniors will be prioritized.
To further refine the priority areas, KTUA will work with the City to develop tiered system of
inventory areas. Tier 1 would be areas that have high walking rates such as near retail, schools,
parks and transit. Tier 2 would be areas such as residential and industrial areas and Tier 3
comprising the rest of the City. Creating:tiers provides a systematic and data driven approach to
survey high need areas efficiently..
These tiered areas will help the City to concentrate its efforts on making improvements where
it's most beneficial. The model and tiers.can also help with existing CIP projects and.future
development to survey the streets around them for ADA improvements that maybe programmed
into those projects.
ADA Task 3:These tasks will be refined to create a methodology to highlight issues for.regional
cooperation.The end goal will be to provide cities a tool to prioritize areas for ADA
improvements when funding becomes available. Since funds are competitive and always a
factor for implementation, a systematic approach may help other cities in the region adopt a
similar methodology for their needs.
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Cost Estimate and Funding Chapter
California Streets and Highways Code section 891.2 compliance includes a requirement for"...a.
description of past expenditures for bicycle facilities and future financial needs for projects that
,improve safety and convenience for bicycle commuters in the plan area." KTUA will compile the
necessary financial information provided by the City and combine it with the implementation
plan cost estimate and prioritization to fulfill this requirement and provide the City with a
practical template to begin planning to fund the recommended bicycle projects.
KTUA regularly updates our funding sources as new ones are created and older programs
expire. This is especially importantps California folds several former programs into a
comprehensive Active Transportation Program. Not only does our updated funding database
provide the City with the latest information for planning and construction grants, it also identifies
other funding sources for projects that incorporate stormwater and other green infrastructure.
The KTUA team has successful grant writing experience and can work the City with writing a
grant at the end of the project.
Implementation plan
KTUA will identify implementation strategies and priorities for future bicycle and pedestrian
facilities, including coordination with new and maintenance projects. KTUA will recommended
changes to existing City standards and/or ordinances to implement the plan.
KTUA will develop a list of prioritized projects to include opportunities and constraints,
improvements and cost estimates.The prioritization process includes results from the Bicycle
and Pedestrian.Priority Model and other,metrics such as system gaps, collision rates and safety
concerns. Depending on the project and its needs, cost estimates can include improvements
such as painted lane treatments, intersection controls and additional signage.
When the prioritized projects are.approved for each facility type, an implementation process can
be developed. This process can include:
• Utilize the City's General Plan implementation steps
• Propose a phasing strategy to implement on-street bicycle lanes and walkways
incrementally
• Identify high demand/priority routes and destinations that should be implemented first
• Identify existing infrastructure projects already approved to incorporate bicycle and
pedestrian facilities
• Prioritize the remaining routes to be built after high priority routes are completed
• Identify national, state and local funding sources available to implement bicycle and
pedestrian facilities
• Identify other funding ideas/mechanisms being utilized in other communities
• Strategize ways to market cycling as a means of transportation and incentivize
developers to incorporate bicycle friendly design into their developments
• Future steps for the ATP
Green Street Design Toolbox Chapter
A Green Street is a street that is transformed and designed to intercept rainwater and runoff,
clean that water through soil and vegetation, and allow the water to percolate and return to the
earth naturally. KTUA has been at the forefront of Green Streets planning having completed an
award winning Urban Greening Plan for the San Diego neighborhood of City Heights and is
currently completing Pico Rivera's.With the State's drought issues and needs to capture storm
and rainwater for irrigation and other needs, KTUA will include a chapter on the best practices
for Green Street design.This toolbox will have many of strategies to implement Green Streets
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for future street and placemaking designs. In addition, by implementing Green Street designs,
the City will open another avenue of funding opportunities through stormwater grant programs.
Task 4: Draft and Final ATP
The KTUA team will prepare a Draft and Final Active Transportation Plan that provides
complete documentation of the project as previously described.The draft plan will include
pertinent background information, all the analysis done to date, GIS mapping of existing and
proposed bicycle facilities, goals, policies, infographics, models, cost estimates and
recommended programs for the"Six Es."These include: Engineering, Enforcement, Education,
Encouragement, Equity and Evaluation.
KTUA will deliver the two(2) hard copies each of the draft and final Active Transportation Plan
along with a digital copy in Microsoft Word for each.
KTUA's award winning experience in bicycle and pedestrian planning throughout the region will
directly benefit final bicycle and pedestrian master plan development.The:plan will have an
integration of photographs,tables, text, maps and digitally connected tables of contents, lists of
figures and indexes.The outcome is a product easy to understand, informative and, most of all,
useful.
KTUA communicates complex issues through informative graphics such as large-scale maps
and 3D models. Many of these graphics have been compiled for other projects and will allow the
team to spend time on the specifics of this scope instead of preparing materials for general
communication.This includes presentation materials and mapping, as well as tables and charts
that explain the issues and solutions related to bicycle and pedestrian facilities.
.A presentation will be prepared for City Council that will serve as a Plan synopsis or executive
summary.The exhibits prepared for the document will be incorporated into the presentation,
which can be provided in PowerPoint and PDF formats for wider distribution, if desired. KTUA
will present this to City Council.
Preliminary Design of Two Priority Projects (Added Value)
Grant funding for bicycle and pedestrian projects is very competitive, especially in today's
economy.Although not a required task for this project, KTUA recommends designing two
priority projects that would be eligible for immediate grant funding. City staff will select two
projects from the recommended project list to be designed as part.of this task which includes
preliminary conceptual design with detailed cost estimates.The City would then be able to use
these projects to apply for grants such as Caltrans'Active Transportation Program and Safe
Routes to School programs.The goal is to get projects''on the*ground"that residents.can
experience, helping to build support for further network improvements.
LLG engineers will be taking the lead on this task since they have implemented many complete
street projects and designs throughout Southern California.The KTUA and LLG team have
developed many of these types of priority projects together, most notably as part of the National
City SMART Foundation where the City secured over$9M worth of Caltrans grants from the
team's designs and cost estimates. In addition, KTUA and LLG teamed up to produce a similar
product for the City of Chino on their Bicycle and Pedestrian Master Plan which had a Safe
Routes to School component. KTUA's experience with complete street planning and design has
also secured $14M for the City of Santa Ana in Caltrans ATP grants.
Task 5 Outreach Process
The KTUA team will develop an Outreach Process, led by KPA, aimed at achieving the
following goals:
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• Inform and educate the public about the project;
• Involve the public in the.process as early as possible so their views can be
considered in decision-making;
• With technical team members, design and facilitate public workshops that lead to group
understanding and iterative design;
• Define clearly the nature, scope, expected and actual output of public participation
activities;
Develop knowledgeable and credible Project Champions who can support the
project so it can proceed on schedule and within budget.
Community Meetings
The KTUA team will schedule and conduct three community meetings and up to two City
Counciumanning Commission workshops_These meetings will be as follows:
• The first meeting will occur at the project start-up to lay out the project framework such
as gathering additional data, setting milestones and workshop dates, project overview
and goals;
Workshop#1 may consist of a short presentation about the project and then an open house
where attendees can talk one-on-one with the consultant team and City staff. Existing condition
maps such as bicycle and pedestrian facilities, land use,traffic data;collision data(if approved
by City)and other pertinent information that needs public input will be prepared. Large table
maps will be provided so attendees can place their comments wherever they wish. Other data
gathering boards will be provided such as"What type of bicyclist are you?," "What type of
bikeway facility do you prefer?,""What is the most common pedestrian barrier that prevents you
from walking more?"This allows us to better plan for the needs of the City's residents by
understanding their concerns and preferences at the beginning of the project.
• The second meeting/workshop will be to review the summary of community workshop
comments, draft goals, needs, and recommendations;
• The third meeting/workshop will be to review final draft plan with project priorities and
recommendations
The City Council/Planning Commission workshops will be conducted in similar fashion but may
be planned right after the first and second workshops so officials will get an understanding of
the public's needs and input provided. KTUA will be in charge of the meeting materials and will-
develop the necessary presentation materials, including PowerPoint presentations, graphic
exhibits and large scale aerial color maps. As part of one of these workshops, KTUA also has
the resources to install a temporary protected bicycle lane to demonstrate this type of bicycle
facility.
Encouraging attendance is a key consideration. We have found that conventional public
meetings scheduled on weekday evenings are often not well attended.While public involvement
generally includes some type of public workshops, instead of conventional meetings,they could
be conducted as on-site events.or as part of other scheduled city events to help boost
attendance. KTUA has successfully employed this technique for recent trail and mobility
projects such.as setting up booths as part of annual local outdoor events.At most of our recent
events, over a hundred citizens stopped by our booth during a morning or afternoon. A recent
KTUA blog post by project manager Joe Punsalan addressed our public outreach techniques:
h ttp://www.ktu a.com/b log/2016/04/18/po p-u p-event-best-practice s/
If public workshops are the preferred venue, workshop agendas will include a brief orientation
presentation addressing the overall project study area and goals.This short overview will allow
the remainder of workshop time to be devoted to public input..The analysis team will be
10
prepared to compile attendees' suggestions and any other comments regarding the study
segments. Spanish translation and materials will be provided as needed.
For these workshops, KTUA plots detailed large-scale maps with aerial photo backgrounds on
which comments can be placed.We plot such maps in-house using our large format color
plotter, which is mainly used.to produce public outreach products like this.
Conveying new or unfamiliar ideas to decision-makers, public officials and concerned citizens
requires clear visual communication.To do this, KTUA utilizes.the latest technology and
techniques available:'We continually strive to find ways to make complex issues and-concepts
comprehensible to all through the use of easily understood graphics. This particularly applies to
the graphics and mapping we produce for public meetings, much of which often appears`in•the
project document.
Online Survey
An online survey will provide an important baseline for driving, walking, transit use and cycling
behavior and preferences throughout the City. Our experience has shown that these online
methods are efficient ways to gather relevant information because they allow those who cannot
attend the public workshops or are hesitant to speak in public to voice their opinions, ideas and
concerns.Along with the survey, a link will be provided to interactive asset and opportunities
maps for participants to add additional information to inform development of viable alternatives.
School District Coordination and Pedestrian Audits/Bike Tours
KPA is currently working with several school districts and know quite well the Districts'.employ a
"top-down"approach, meaning that approval must be secured first from the Superintendent's
office to then communicate with principals., parents and students—in that order. If directed, on
behalf of the City, KPA will draft a letter to Superintendent explaining the goals and benefits of
the project for students and families, asking for support of the project and permission to conduct
walk audits and bike tours with students and families at each of the school sites. Upon receiving
permission,we will then call each principal from each school to seek their assistance in sending
flyers home inviting participation to school-site walk audits, bike tours and if the schedule
permits, upcoming meetings and workshops.
KPA will coordinate the meeting dates and times with school district personnel to ensure optimal
participation from parents, students and school administrators and staff, also.As noted in the
addendum, Grand Terrace has four schools where the walk audits/bike tours will be conducted.
In coordination with KTUA, KPA will develop and lead walk audits at the four schools with KTUA
leading the bike tours. For each pedestrian and walk audit, we will select dates and times with
City staff and School District as previously discussed.
Due to the various time constraints many parents have to participate in these audits,they will be
focused:and relatively short, somewhere in the 30-min range. Since the bike tours will cover
more ground,the routes may overlap with other schools. The bike tour routes will be determined
ahead of time highlight areas where bicycle collisions have.occurred and to stay on schedule.
The KTUA team will pre-ride these routes to make sure participants can easily navigate the
streets for safety purposes and safely get through intersections. The walk audit routes will be
determined by the attendees and what they feel is important to them to make safety
improvements.
Data collection and analysis is an essential part of tracking SRTS projects. Data collected can
be helpful for building public support and applying for grant funding. Many state and federal
grant programs require data collection and analysis to implement projects and not just
programs. KTUA has the capabilities to collect this information digitally through the mobile app
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ArcGIS Collector to allow participants to post geo-coded comments and photos.This will also be
available on a website so they can add more comments once they get home.The KTUA team
has two League of American Bicyclists League Certified Instructors, including Joe Punsalan,the
project manager,to get participants prepared and make sure rule of the road are followed.The
KTUA team will also encourage others such as City officials and City staff to participate.
KTUA and KPA staff have experience conducting field workshops for walking and biking, and
are familiar with the logistics necessary to facilitate a successful event. The KTUA and KPA
team have conducted several walk audits and bike tours most recently in Santa Ana.As part of
the SBCTA Safe Routes to School Program, KTUA:Ied 15 walk audits throughout San
Bernardino County. The KTUA team will provide the following services in preparation for the
walk audits and bike tours at each school.
Coordinate with staff and the school principals to set dates and times for conducting the walk
audits.
• Prepare flyers to advertise the events
• Prepare walk audit work sheets and maps.These materials will be provided for
participants so they can take notes and for the KTUA team to transcribe existing
conditions and participant feedback
• Provide sign in sheets for collecting contact information '
• Provide Liability release forms for participants
Walk audit and bike tour summary reports will be prepared after each event has been
conducted.This reports will summarize the event, and identify and map opportunities and
constraints.All written and digital comments will be included in each report. The summaries in
these reports will be incorporated into the Safe Routes to School Chapter.
Employer and SART Surveys
KPA will coordinate with the City to identify the top 10 employers. In some case,there will be a
transportation coordinator, or human resources staff persons whose responsibility is to organize
events, transportation or marketing. KPA will contact each of the large employers and ensure
we talk to the right person. Using a City-approved phone script, KPA will coordinate with the
employers to identify the best method to distribute the surveys(hard copy or online)and to
subsequently collect them. KPA will document each phone call,and follow up with a City-
approved email with the survey attached, emphasizing the importance of the survey.
As part of the Colton ATP team, KTUA conducted the SART surveys at the South La Cadena
Drive/SART staging area in the Spring of 2016.The KTUA team will provide project surveys for
trail users to fill out and provide refreshments. Our experience conducting these types of
surveys, especially along busy multi-use paths, trail users, especially bicyclists,tend not to stop.
For those that do, but don't wish to take the time to fill out a survey at that moment, KTUA will
provide post cards with the online survey address for them to fil out at their convenience.The
KTUA team will then prepare a summary report to document the results and highlight significant
observations.
Media Outreach
KTUA will implement online engagement through clear, concise, accessible and visually rich
engagement materials. Maps, graphics and visual simulations will be used to help communicate
information when possible. KTUA also can prepare materials to reach different audiences—
including in-house capabilities in English and Spanish, and developing materials that can be
used online and in print as needed.
Tactics we will employ include:
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• Conduct a stakeholder analysis with staff input of key stakeholders(individuals and
community based organizations), which would include school district, parents'and youth
groups.Through our analysis, we will also identify large employers in the area to engage
in community meetings and in providing input from their employees via,an online survey;
• Develop an Outreach Plan identifying outreach strategy matched to stakeholders'
communication needs, the appropriate level of engagement, and timing of engagement.
• Develop Key Messages
• Develop a database of stakeholders' contact info
Then,when meeting dates have been established and flyers developed:
• Disseminate Meeting Notice Flyers, electronically via e-blasts, as much as possible,
to neighborhood associations, community-based organizations, youth groups,
schools, and churches for distribution to their.members, per our Outreach Plan
• Place phone calls up to 16 local organizations, key individuals, and large employers
to encourage their support in promoting and attending the meeting and in
distributing.the notices to their members and placing'the notice on their websites
and social media
• E-blast notices at least three times to contacts on the project database
• Develop and submit press releases to the City for review and input, and upon
approval, KPA shall submit the releases to local traditional and online media.
• Provide promotional materials, flyer or press release, to be used on the City's
existing channels of information, such as public access stations, etc.
• Develop social media messages, such as Twitter, Facebook, Instagram,for
dissemination according to City protocol
A key component of engagement, whether online or through public workshops, is branding the
project:While there are numerous components for this ATP,they are all still part of the same
project.A project logo or branding that brings continuity between these components is important
to 1) be easily identifiable throughout the duration of the project and, 2)provide continuity for the
different components of the project.
It is also important to notify organizations in adjacent cities along with biking, walking and
community oriented advocacy groups of these events to garner additional attendance from
people that visit the city on a regular basis. KTUA will be responsible for drafting, designing and
printing other engagement materials for workshops.
These will include:
• Project logo
• Project Facebook and Twitter sites
•Project overview and introductory descriptions
• Project timeline and milestone opportunities for public input
• Project vision, goals, and supporting objectives(includes an initial draft based on Advisory
Group input and final versions influenced by public input received)
• Formats, message and timing of press releases
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EXHIBIT"B"
SCHEDULE OF COMPENSATION
I. AMOUNT OF COMPENSATION. For performing and completing all services
pursuant to Exhibit"A" Scope of Services, is a total amount not to exceed
$250,733.00 (Two Hundred Fifty Thousand and Seven Hundred and Thirty Three
Dollars), plus reimbursable expenses which will be charged at cost.
II. BILLING. At the end of each calendar month in which services are performed or
expenses are incurred under this Agreement, Consultant shall submit an-invoice
to the City at the following address:
City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
The invoice submitted pursuant to this paragraph shall show the:
1) Purchase order number;
2) Project name/description;
3) Name and hours worked by each person who performed services during
the billing period;
4) The title/classification under which they were billed;
5) The hourly rate of pay;
6) Actual out-of-pocket expenses incurred in the performance of services;
and,
7) Other such information as the City may reasonably require.
III. METHOD OF PAYMENT. Payment to Consultant for the compensation
specified in Section I, above, shall be made after the Executive Director or
designee determines that the billing submitted pursuant to Section II, above,
accurately reflects work satisfactorily performed. City shall pay Consultant
within thirty (30)days there from.
Page 9 of 11
LLO-
City of Grand Terrace 1. PSI PI S l P► r ram '6Vrf sA�«,.,y1`61
Active Transport e
r •� anon Plan A� ��r �� D�qr� ��.. Nw�r. rFa�:
.. :Jdn . ,ba...I:Diana. .. Alan.BoweI ,ZWwar - .San ;Thelma -
. - }btaxay -Punsdan .SMth ,Jacob L'een.KdsOn61e0o' KC Ya6apu &*ad:. tylka Cx6w 'analxly/. _Ha[em CerCf Sao Type
175I IS115.1 .. 125 .'"3115 A tln5 S216' S17U $t33 165 J 9145 •-5135' t5x• '
11 jCoodfaknMe 14 :.. 3 24 :,:'1•.' - 16
1.7 linvckingaM GeneraiPnged Management- 24. . . 8, 4
Eu6-Idol Homs<:- 8 54' �30 . .0.. 0 14 .. 16 .i 0 111 0 0: i -0 }. Materials' $200.:: .
- Rubblal Cosisi f1,S75:" S74]0 .'53750 "- 'o `SO•': -.S3024 1 62643 SO I S2970 $0 50' Laocr:, 52199T
Total for Item 1: f22197-
Existing Conditions dafal
2.1 Dcatmenl Review - 8 " „W' 18
2.3 Existlrrq W16fons Dab Collection wxdMapping _-- - 8 .84 - 24.
2.1 Bicydo and Pedestrian Collision Analysis. _ :.. 32 24 ": - :.. -- - -
Subtotal Hours:- .0 20 •80 32-- 72 - 0 - s '0:'-. 0 0 ---0''" 0' -D "Materials so-
Sub-totalC016. f0 $Z900 °f10000 $3680 $7 0 "- so" f0 $O t0 $0,7. - "fll' Labor $24140
Total for item 2: $24140
-4 A�a1Ys!s,;apdAd.mjni`stratW�ir
4.1 Pedesman Chapter _ -8'• 40 -
3.2 Sale Routes to Sdiod Chapter' r
-li 18 ...32 ':. •,' 6. _ -.
3.3 Bicycle Faolibes Chapter 8 24 24 "
3A ADAChaptr 6 92 :16:: -
33 Palarmence Measures l Priority Pro(ect Cut Sheets B '40 16 24 ,:4 8 16
33 Cost Estimates I Funding Chapter 4 t4 '` B" •""'32
!.7 Imptementa6on Plan 4. :.12 -
7.6 Grem SOeds Toolbox 4 _ .'t8 .
L 3.9 Produce ADm;eistra dive 0ralt 6 24- '16 24.: 24 .. .:6 ,;:: - -.S200 ..
"Sutrtdel HOUrs:,.' 0 .74 143 s0 "154.,. 4. .. '24. =-46 01 Materials: $200 .
g Subtotal Costs: $1,D50 $f0730 .'$1e500 1 $900 $16340' `f46,1 SQ12 S&314 1 10 1+$11160.1 ID I :f0: Labor. $68540
Total for Hem 3: $68 740
r r
l Draft Plan .• _ - .-8 40. 24 .. 48'. 48 '4 - 4 8. - SZ00"
I 4.2 Final Plan : 8 24 12i - ..:18,.. '"'18 4 ".'.4'.
{� 4.3 Present Final AT Plan to Ci Court 16.� � $200
2 4.4 Two Prioritzed Project Desi -•12•_ .ZB 4 31 160'. - ...
. ... :. Sub total Hours: �:12 ..:92 7 i 36 i'40
'•92 -12 32' 168ks,13.
.:' ^,.'�0,.' 0' .4..'.... Matemals $600
I Ruhtoml Costs: $2,100 $15340 500: f9460:,.- SL592.- 696 - '3M ::.SO; .t0 , 7.30 Labor $68.912
' Total for Item 4: $69 12
F.-
40 ;24, 14'"' - 16.:,.' _ 16 32 :`,32utreachlOnMo Survey - 4 8 24 4' B32 32 32 $1,000
yee Surveys '4 :..16 24"anning Commis4on.Waritshops CA 16 :16::. 18_,.� 18 `16 $200
.l Sub-total Hours: 0 "44..: ? 23 $0 24 0'' 32 16 m :; - W_ 52 --..46"- Matatwl $3,100
! Subotal Costs: SO VA-V $3,500 $9200 _' S20- "-SO - Salo KL126-4 17920-'f�$tt 400 $7020. •.53600i' Labor.' $63,044..
. - TaWIfo 44 rltem5: $661
Total Hours;.•_27 1 308 -1 U2 i 2 344" 30 1 ' 232 1..74 1 88-• .-2._ - 43 Materaa $4100' -
g Tdd Costs,` 7 29 3 - 3 Labor: 24863J .
1 ,19 •$55,848 $35.590 Total 250733
LaborTotals: KTU+k LLG 0),.
'Expenses Totals: .52,350, 5400 •::St,IWO $4,150
i
t
1
,f[
c{�
EXHIBIT"C"
The Consultant shall maintain throughout the duration of the term of the Agreement,
liability insurance covering the Consultant and, with the exception of Professional
Liability Insurance, designating City and City including its elected or appointed officials,
directors, officers, agents, employees, volunteers, or consultants, as additional insured
against any and all claims resulting in injury or damage to persons or property (both real
and personal) caused by any aspect of the Consultant's work, in amounts no less than
the following and with such deductibles as are ordinary and reasonable in keeping with
industry standards. It shall be stated, in the Additional Insured Endorsement, that the
Consultant's insurance policies shall be primary as respects any claims related to or as
the result of the Consultant's work. Any insurance, pooled coverage, or self-insurance
maintained by the City and City, its elected or appointed officials, directors, officers,
agents, employees, volunteers, or consultants shall be non-contributory.
Professional Liability Insurance $1,000,000/$2,000,000
General Liability:
a. General Aggregate $2,000,000
b. Products Comp/Op Aggregate . $2,000,000
C. Personal &Advertising Injury $1,000,000
d. Each Occurrence $1,000,000
e. Fire Damage (any one fire) $ 50,000
f. Medical Expense (any one person) $ 5,000
Workers' Compensation:
a. Workers' Compensation Statutory Limits
b. EL Each Accident $1,000,000
C. EL Disease - Policy Limit $1,000,000
d. EL Disease - Each Employee $1,000,000
Automobile Liability
a. Any vehicle, combined single limit $1,000,000
The Consultant shall provide thirty (30)days advance notice to City in the event of
material changes or cancellation of any coverage. Certificates of insurance and
additional insured endorsements shall be furnished to City thirty(30) days prior to the
effective date of this Agreement. Refusal to submit such certificates shall constitute a
material breach of this Agreement entitling City to any and all remedies at law or in
equity, including termination of this Agreement. If proof of insurance required under this
Agreement is not delivered as required or if such insurance is canceled and not
adequately replaced, City shall have the right but not the duty to obtain replacement
Page 10 of 11
insurance and to charge the Consultant for any premium due for such coverage. City
has the option to deduct any such premium from the sums due to the Consultant.
Insurance is to be placed with insurers authorized and admitted to write insurance in
California and with a current A.M. Best's rating of A-:VII or better. Acceptance of
insurance-from a carrier with,a rating lower than A-:VII is subject to approval by City's
Risk Manager. Consultant shall immediately advise City of any litigation that may affect
these insurance policies.
Page 11 of 11
2018 - 19
AMENDMENT NO. 1 TO: THE PROFESSIONAL SERVICES AGREEMENT FOR
PREPARATION OF. THE GRAND. TERRACE ACTIVE TRANSPORTATION PLAN
BETWEEN THE CITY OF GRAND TERRACE AND KTUA.
THIS AMENDMENT ("Amendment 1") is made'and entered into this 180 day of-May
2018, by and between the CITY-OF GRAND TERRACE ("City"), a: Municipal
Corporation, and KTUA("Consultant'):
WHEREAS, the City and the Professional entered into:.an Agreement for professional
services(aAgreement")on February 28;2017;and
WHEREAS,the parties wish to Amend Section 2.(Term of the Agreement)to extend the
term of the agreement to November 30, 2018; and
NOW THEREFORE, in consideration of the foregoing and for other good and valuable
consideration,the receipt-and sufficiency of which are hereby acknowledged,the parties
hereto agree to.amend the Agreement as follows:
Section 1.TERM is hereby amended to read.as follows:
This Agreement shall be effective and commence on the date first written above and the
` Agreement shalt remain in effec'funtii November 30, 2018 unless otherwise
i
terminated pursuant to the provisions herein. „
Section 2.All other terms of the Original Agreement shall remain in full force and effect.
IN WITNESS THEREOF, the parties hereto have caused this Amendment Number'I to
be executed by and through their respective authorized officers, as of the date first
above written
THE CITY OF GRAND TERRACE,
A Municipal Corporation
By: By:
G. Duff ohn olioway
City ages Princ pal Mobllity Planner ,
APPROVED AS TO FORM:
By:
Richard L.Adams
City Attorney