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04/04/1996GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING APRIL 4, 1996 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on April 4, 1996 at 7:00 p.m. by Chairperson, Jimmy W. Sims. PRESENT: Jimmy W. Sims, Chairperson Doug Wilson, Vice Chairperson Ray Munson, Commissioner Fran Van Gelder, Commissioner Moire Huss, Commissioner Matthew Addington, Commissioner LeeAnn Garcia, Commissioner Patrizia Materassi, Community Development Director Larry Mainez, Associate Planner Hally Cappiello, Associate Planner Pat Peterson, Community Development Department Secretary 6:35 P.M. CONVENED PUBLIC WORKSHOP SESSION * Information from Planning Commission • Presentation by Commissioner Garcia regarding the meetings she attended recently. These include: League Leaders Conference (February 22-23, 1996); Planners Institute (March 20-22, 1996); and Regional Planning Commission Meeting (February 15, 1996). Commissioner Garcia said that Director Materassi and the City Manager have agreed to host the next Regional Planning Commission Meeting on May 16, 1996. Commissioner Garcia then solicited ideas from the commission members regarding possible topics for this meeting. Topics included: 1) downtown revitalization; 2) community identity; 3) signs; 4) what role can the planning commission play to help encourage economic development? and, 5) overflow parking caused by general assembly uses. Information to Planning Commission • Director Materassi suggested extended workshop sessions in a more informal setting to increase interaction between Planning Commissioners and compensate for decreased number of meetings. Each workshop would focus on the discussion of the issue under research by the Community Development Department and/or project being reviewed. This would allow commissioners to provide more input and earlier in the process. City Council members and the General Plan Task Force members could be invited to participate, depending on the significance of the issue in question. The Planning Commission approved the concept. Workshops to start earlier at 6:20 p.m. 7:05 P.M. ADJOURNED PUBLIC WORKSHOP SESSION K� �► 1 _�;_ ►I I s ; .I Y Il 1; ; IIAVA � ; 1 ►hlh � ulul � ► ul I► Call to Order Pledge of Allegiance by Commissioner Van Gelder * Roll Call * Public address to Commission shall be limited to three minutes unless extended by the Chairperson. Should you desire to make a longer presentation, please make written request to be agendized to the Community Development Director. PUBLIC PARTICIPATION: None. ITEM#1 PLANNING COMMISSION MEETING MINUTES - MARCH 7, 1996 MOTION PCM-96-12 PLANNING COMMISSION MEETING MINUTES - MARCH 7, 1996 Motion by Commissioner Van Gelder to approve Planning Commission meeting minutes of March 7, 1996. Motion seconded by Commissioner Munson. MOTION VOTE PCM-96-12 Motion carried. 7-0-0-0. 2 ITEM #2 CUP-95-05-R1/SA-96-02/E-95-11 CHRIST THE REDEEMER CATHOLIC CHURCH APPLICATION FOR REVISION OF EXISTING CONDITIONAL USE PERMIT AND SITE AND ARCHITECTURE REVIEW TO ADD TWO ADDITIONAL CLASSROOMS AND ACTIVITY HALL. 12745 ORIOLE AVENUE, GRAND TERRACE Staff report presented by Larry Mainez, Associate Planner. He explained the proposed changes are minor in nature and qualify per CEQA's 1995 amendments allowing an addendum to the originally -adopted negative declaration. The addendum includes verbiage changes and includes the activity center. The subject property as well as surrounding properties are zoned R-17.2. The previous application was approved in December, 1995. The new proposal is to add a total of six classrooms for religious education. Three of the six classrooms are convertible into an activity center. The activity center is proposed to be used by parishioners for the purposes of holding pot lucks, wedding receptions, etc. The applicant proposes to add 52 parking spaces, making a total available of 114 parking spaces. Applicant has assured staff there will not be concurrent uses of the church, education classes and the activity center, thus alleviating a parking shortage. Architecture style and'building materials will remain the same -stucco with Spanish style tile. Landscaping is proposed to be that of evergreen drought -resistant shrubs on all slopes. The flat surfaces will be hydro -seeded. Additional trees will be planted. An irrigation plan will be submitted at a later date. Security lighting will be installed covering the exterior of the church and parking lot. All conditions remain the same as in the original project approved in December, 1995, with the addition of #11 which is the parking agreement. Chairperson Sims asked staff if staff is aware of any future development currently planned by applicant. Mr. Mainez answered "no". There was a discussion among staff and Chairperson Sims regarding grading now for development of the additional building pad in the future. Commissioner Van Gelder suggested painting the curbs red adjacent to church property to avoid overflow parking on the street on Oriole and Pico. Commissioner Addington brought up the concern of the swale draining into the sidewalk at the south property line. Staff said there has been a discussion regarding this issue with the Building and Safety Director and precise grading plans need to be approved by the City Engineer. However, the Planning Commission can place conditions on the grading plan as desired. Commissioner Wilson expressed concern about the timing of development of the designated future turf area on the site map in relation to a possible dust nuisance. He also said more than 11 trees should be required in the parking lot area. 7:35 p.m. OPENED FOR PUBLIC HEARING Applicant was invited to address the Planning Commission. Corinne Robinson 22145 DeBerry Grand Terrace, CA 92313 She said the total area is approximately 5 acres. At this time only the southerly '/a of the property is -being developed. She said there is a master plan which designates the comer of Pico/Oriole as the location of the future sanctuary. The area designated as "future building pad" on the site map is in phase 5 of the master plan development, if growth of the parish necessitates. Chairperson Sims asked if the church master plan has been submitted to the Community Development Department. Ms. Robinson said it has not been submitted to the City. It is a long range church working document looking ahead 15-20 years. A discussion took place between Ms. Robinson, Chairperson Sims and Commissioner Addington regarding grading of the property for drainage and landscaping purposes. Ms. Robinson clarified the intent is currently to grade and landscape the area designated as "future building area". Larry Veseley 6669 Brockton Avenue Riverside, CA Said he feels the proposed trees are in addition to existing trees and will provide adequate shading in the parking lot. Chairperson Sims asked if the proposed grading and landscaping is done with the future building in mind. Mr. Veseley said, "Yes, the grading and landscaping is planned to create an attractive, leveled area with slope for drainage and suited to meet the long range plans of the church if future building becomes a reality." 7:55 p.m. PUBLIC HEARING CLOSED Chairperson Sims reiterated his concern about the proposed grading and master plan of the church. He said it is not adequately addressed in the applicant's plans or staff report. The future building is not part of this approval, why should the pad be graded? 4 8:07 p.m. PUBLIC HEARING RE -OPENED Bill McKeever 12714 Blue Mountain Court Grand Terrace, CA 92313 He said the property currently has approximately a 4 % grade. He encouraged the Commission to approve the grading plan. The intent is to clean up the south side of the project. Weed abatement is now being done in that area. It is not currently usable. Vice -Chairperson Wilson asked if the north area will be compacted. Mr. McKeever responded that it will not be compacted. It will be a loose fill and incapable of being used as a building site as is. The southwest comer will need to be better finished as it will be landscaped. 8:12 p.m. CLOSED PUBLIC HEARING Commissioner Addington asked staff if the special conditions (Attachment D) from 1982 are still applicable. He also asked advice about condition #13, regarding the drainage course through the site. His concern was to divert the drainage around the building to prevent flooding. Although a concrete swale is proposed he feels there is a potential for flooding during a 100-year storm. Director Materassi said the Commission may either create a condition to address this concern or make a recommendation to the Director of the Building and Safety Department to look into the issue in detail. MOTION PCM-96-13 Motion by Commissioner Addington that the current drainage course specified on the site plan be diverted around the proposed new building and an emergency paved overland escape route be provided around the building to help protect it from flooding. Seconded by Chairperson Sims for further discussion. Chairperson Sims suggested amendment of the motion to direct staff to review the drainage and grading in that area and develop a plan to ensure protection of the building according to code. Motion withdrawn by Commissioner Addington. MOTION PCM-96-13 Motion by Commissioner Addington to direct staff to review the drainage and grading in that area and develop a plan to ensure protection of the building according to code. Seconded by Chairperson Sims. MOTION VOTE PCM-96-13 Motion carried. 7-0-0-0. MOTION PCM-96-14 Motion by Commissioner Van Gelder to add condition #15, to paint the curbs red adjacent to the church property on Pico and Oriole. Seconded by Commissioner LeeAnn Garcia. MOTION VOTE PCM-96-14 Motion failed. 2-5-0-0. Chairperson Sims, Vice -chairperson Wilson, and Commissioners Huss, Munson, and Addington voted no. MOTION PCM-96-15 Motion by Chairperson Sims to eliminate the indication of a building pad area from the southwest corner of the site/grading plan. Seconded by Vice -Chairperson Wilson. MOTION VOTE PCM-96-15 Motion carried. 7-0-0-0. MOTION PCM-96-16 Motion by Commissioner Addington to approve CUP-95-05-R1, SA-96-02 and addendum to negative declaration in E-95-11, as amended by the Planning Commission, with the direction to staff to address the drainage and grading issues. Seconded by Commissioner Munson. MOTION VOTE PCM-96-16 Motion carried. 7-0-0-0. C1 Commissioner Munson suggested item #4 be heard before item #3 on the agenda. ITEM #4 COMMUNITY DEVELOPMENT DEPARTMENT, CITY OF GRAND TERRACE PROPOSED MONUMENT SIGN AT TERRACE TOWN CENTER ASSOCIATED WITH THE GRAND TERRACE REDEVELOPMENT AGENCY (CRA) SIGN SUBSIDY PROGRAM. 22545 BARTON ROAD, GRAND TERRACE This project was previously presented to the Planning Commission as Item #3 on the March 7, 1996 agenda. On March 7, the Planning Commission unanimously denied the design concept proposed by staff. On April 4, 1996, staff report was presented by Larry Mainez. He explained the Community Development Department has a program to assist centers in the Barton Road Specific Plan area to conform with the sign requirements of the specific plan. The Terrace Town Center was chosen for this project because of the number of potential tenants and the poor identity and visibility problem. The budget for this project is $4,089. 50% will be paid by the Redevelopment Agency, with the balance to be paid by the tenants. The five new design concepts are a combination of monument and directory signs allowed in the Barton Road Specific Plan. Staff proposed the existing monument sign be removed upon installation of the new sign. Staff recommended the Planning Commission support staff's proposal to combine the monument and director -type signs and select one design concept for further evaluation and the bidding process. Commissioner Munson said he would prefer not to have any monument sign at the center, but better individual signs• above each business. Vice -Chairperson Wilson asked what the rationale was in the placement of the current monument sign. Associate Planner Mainez said the placement of the sign did not appear to be an issue in approval of the original project, according to his review of the old files. Commissioner Addington asked if the current monument sign will be removed. The Associate Planner explained the specific plan allows two signs, but the new design concepts proposed incorporate two sign styles into the one sign -monument and directory. The staff recommends removal of the existing monument sign. 8:55 p.m. PUBLIC HEARING OPENED Phyllis Sternberg 12161 Dos Rios Grand Terrace, CA 92313 She said she is the leasing/sales agent for the Terrace Town Center. She said the two most important features of a new monument sign, in her opinion, are that the sign be illuminated and that the center's address be visible to on -coming traffic. She said there is no street lighting adjacent to the center to provide illumination. Several of the 22 7 tenants are small businesses and may not renew leases because the current signage does not benefit their businesses. She cautioned against an expensive project as the owner of the property will only contribute a certain sum, with the balance to be paid by the tenants. 9:01 p.m. PUBLIC HEARING CLOSED Chairperson Sims suggested polling the Planning Commissioners to determine which of the five design concepts the majority prefers to direct staff to further evaluate and begin the bidding process. Commissioner Huss: Commissioner Munson: Vice -Chairperson Wilson: Chairperson Sims: «D„ None of the concepts proposed «B„ "B„ Commissioner Van Gelder: "C" Commissioner Addington: "C" Commissioner Garcia: "C" The Planning Commission directed staff to pursue concept "C" for evaluation, development and bidding. 9:07 p.m. Five Minute Break 9:18 p.m. Reconvened Meeting ITEM #3 CITY OF GRAND TERRACE REVISIONS TO BUSINESS/COMMERCIAL VEHICLE POLICY FOR HOME OCCUPATIONS. CITY-WIDE Chairperson Sims set a time limit of 9:45 p.m. to complete this item and adjourn the meeting. Staff report by Larry Mainez, Associate Planner and Director Materassi. He stated the Parking Policy of the Home Occupation Permits is more strict than the recently -approved City Ordinance on commercial vehicles. The HOP Policy states only one commercial vehicle is allowed and it cannot be parked on the street. These commercial vehicles have a maximum capacity of less than one ton. The new City Ordinance #158 lists commercial vehicles prohibited from parking in the front and side yard areas of residences, however it does not prohibit parking on the street. Staff recommends the HOP policy remain in place limiting the number of commercial vehicles to one but allowing street parking for such vehicles. Commissioner Addington recommended review of the proposed changes to HOP Parking Policy by the City Attorney. MOTION PCM-96-17 Motion by Commissioner Addington to adopt the proposed revised HOP Commercial/Business Policy. Seconded by Vice -Chairperson Wilson. MOTION VOTE PCM-96-17 Motion carried. 7-0-0-0. 9:30 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING NEXT PLANNING COMMISSION MEETING TO BE HELD ON MAY 2, 1996. Respectfully submitted, 1'1�4& aL�� - - Pa izia Materassi Community Development Director 04-25-96:pp Approved by, Jimmy W . Chairperson, Planning Commission C:\OFFICE\WPWIN\WPDOCS\PLANNING\MINUTES\4-04-96. min