07/02/1996GRAND TERRACE PLANNING COMMISSION
MINUTES OF REGULAR MEETING
JULY 2, 1996
The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand
Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on July 2, 1996 at 7:00
p.m. by Chairperson, Jimmy W. Sims.
PRESENT: Jimmy W. Sims, Chairperson
Doug Wilson, Vice -Chairperson
Fran Van Gelder, Commissioner
Moire Huss, Commissioner
Matthew Addington, Commissioner
Mary Trainor, Commissioner
Gerry Ellis, Commissioner
OPatrizia Materassi, Community Development Director
Larry Mainez, Associate Planner
Hally Cappiello, Associate Planner
Pat Peterson, Community Development Department Secretary
6:20 P.M. CONVENED PART I OF PUBLIC WORKSHOP SESSION - IN CITY
MANAGER'S CONFERENCE ROOM UPSTAIRS
* 6:20 - 6:35 p.m. Cookies, punch and socialization to welcome new members.
6:35 - 6:55 p.m. Introductions of staff and commissioners.
Overview of Orientation Program and Materials
6:55 P.M. ADJOURNED PUBLIC WORKSHOP SESSION
7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/
PLANNING COMMISSION MEETING
* Call to Order
* Pledge of Allegiance by Commissioner Van Gelder
* Roll Call
* Public address to Commission shall be limited to three minutes unless extended by the
Chairman. Should you desire to make a longer presentation, please make written
request to be agendized to the Community Development Director.
' N-_ y. Lei 14141FIRIWL
ITEM
PLANNING COMMISSION MEETING MINUTES - JUNE 6, 1996
MOTION
PCM-96-33
PLANNING COMMISSION MEETING MINUTES - JUNE 6, 1996
Motion by Commissioner Addington to approve Planning Commission Meeting minutes of
June 6, 1996.
OSeconded by Vice -Chairperson Wilson.
Commissioner Van Gelder asked how the revised pages of minutes distributed at the meeting
differ from those first given to the Commissioners in Item #1.
Director explained Commissioner Huss phoned the Community Development Department
with corrections/additions.
Community Development Department secretary said the names of those absent at the meeting
of June 6, are now listed on page 1. At the top of page 5, the name of the speaker at the
podium was corrected to read Ginna Slocum instead of Janice Logan as originally noted.
MOTION
VOTE
PCM-96-33
Motion carried. 5-0-2-0. Chairperson Sims and Commissioner Van Gelder abstained.
ITEM #2
NOTES OF RUNE 20, 1996 DISCUSSION WITH THE CITY ATTORNEY.
Director Materassi explained there was no quorum at the June 20 meeting so there was no
meeting and no minutes to review. However, those who were present wished to discuss the
issues of conflict of interest and the Brown Act with the City Attorney. Subsequently, notes
from the discussion were prepared, reviewed and approved by the City Attorney. Director
1)
suggested Planning Commissioners read and file these notes for future reference. She said
there were issues discussed which will impact current operations. Areas impacted are as
follows:
1) The project review sessions during workshops prior to the public hearing on projects
will be discontinued. The City Attorney felt such "evidence" provided before the
public hearing was improper. Workshops will now be used to conduct training for
Planning Commissioners.
2) The City Attorney said according to recent changes to the Brown Act, the Task Force
should be operating under the guidelines of the Brown Act since the General Plan
Task Force members are appointed by the City Council.
3) Regarding the block wall condition at the Retirement Hotel, the City Attorney said
there will never be a quorum of those commissioners who voted for the block wall
due to the nature of the vote count and the fact that there are now two new planning
commissioners and there were two commissioners absent from the meeting. City
Attorney suggested re -noticing a public hearing to discuss revision of the block wall
condition.
Director said the City Attorney suggested Planning Commissioners contact him only in case
they have a doubt about abstaining due to conflict of interest. On all other
questions/concerns Director instructed the commissioners to contact her directly.
MOTION
PCM-96-34
Motion by Chairperson Sims to read, accept and file notes of the June 20, 1996 discussion
with the City Attorney.
Motion seconded by Commissioner Addington.
MOTION
VOTE
PCM-96-34
Motion carried. 7-0-0-0.
ITEM #3
SA-95-14/E-96-06
ARCO STATION, ALI YASIN, OWNER
APPLICATION FOR SITE AND ARCHITECTURAL REVIEW AND ENVIRONMENTAL
REVIEW TO EXPAND EXISTING ARCO STATION. (CONTINUED FROM MEETING
OF JUNE 6,1996.)
22087 BARTON ROAD, GRAND TERRACE, CALIFORNIA
Director said applicant has requested an appointment to speak with staff regarding options
available to him in this project before returning to the Planning Commission with revised
3
proposal. She said the process will be more expeditious for applicant if the commission continues
the public hearing.
MOTION
PCM-96-35
Motion by Chairperson Sims to continue public hearing on this agenda item to the meeting
of August 1, 1996.
Motion Seconded by Commissioner Addington.
MOTION
VOTE
PCM-96-35
Motion carried. 7-0-0-0.
ITEM #4
CUP-96-03/E-96-10
USA CLEANERS, JOHN CHUN, OWNER/OPERATOR
APPLICATION FOR A CONDITIONAL USE PERMIT, AND ENVIRONMENTAL REVIEW
FOR A FULL -SERVICE DRY CLEANING OPERATION IN THE BARTON ROAD
SPECIFIC PLAN.
22499 BARTON ROAD, GRAND TERRACE, CALIFORNIA
Staff report was presented by Associate Planner, Hally Cappiello. She said applicant has currently
gotten the proper approvals to operate a drop-off establishment. Those approvals include the
following: tenant improvements, land use and the sign program. The proposed project is located
in the Village Commercial Area of the Barton Road Specific Plan. Proposed services include that
of a full -service dry cleaners, pressing and alterations and this requires a CUP in the Village
Commercial area.
Required parking is 1 space per 200 square feet of floor area. The 9 spaces provided to applicant
is sufficient to satisfy code requirements.
The proposed project has been reviewed by the Building & Safety Department. The equipment
utilized will be that of a standard dry cleaning establishment. An annual boiler permit is required.
Storage and use of cleaning solvents is regulated by the San Bernardino County Hazardous Materials
Division as well as City local regulations. A materials handler permit must be issued by the county
and a business plan filed for emergency planning in the event of release of hazardous chemicals.
Associate Planner Cappiello said staff supports proposed project and recommends approval of the
project along with the negative declaration based upon the mitigation measures and suggested
conditions of approval.
Chairperson Sims referred to the fire which damaged this center several years ago. He asked if there
are concerns about the possibility of fire resulting from the equipment and chemicals in use.
Director said she had received a call from Commissioner Addington regarding the same concern.
4
She said she spoke with the Building & Safety Director and was told the suites in this center have
been retrofitted with "demising" walls and "draft stops" from ceiling to underneath the roof; thus
eliminating circulation of air between tenant spaces. Chairperson Sims asked if the building is fitted
with fire sprinklers. Director said "no."
Commissioner Addington asked if a permit is required from the South Coast Air Quality
Management District. Associate Planner Cappiello said applicant has told her a permit has already
been secured.
Vice -Chairperson Wilson asked about the zoning of subject property. He was concerned with
proximity of dry cleaners to residential area. Associate Planner Cappiello explained it is located in
the General Commercial zone of the General Plan, and more specifically, in the Barton Road
Specific Plan. The proposed full -service dry cleaning plant is permitted in this zone with a
conditional use permit. Director presented zoning section of Barton Road Specific Plan to Vice -
Chairperson Wilson for his verification as desired.
Chairperson Sims asked about the compatibility of the piping materials and chemicals to be used.
Director said the Building & Safety Department has taken into consideration such concerns in their
review of the project.
7:32 p.m. PUBLIC HEARING OPENED
7:32 p.m. PUBLIC HEARING CLOSED
MOTION
PCM-96-36
Motion by Commissioner Addington to approve the project subject to conditions of approval
as recommended by staff.
Seconded by Commissioner Van Gelder.
MOTION
VOTE
PCM-96-36
Motion carried. 7-0-".
ITEM #5
ELECTIONS Chairperson and Vice -Chairperson Elections.
Director presented the revised memo regarding election procedures. Commissioners
' nominating and nominees were asked to make a purpose statement if desired.
5
NOMINATIONS FOR CHAIRPERSON,
Commissioner Huss said she feels Chairperson Sims has done an excellent job as
Chairperson during the last two years. She said Chairperson Sims mentioned four years ago
that there should be more rotation so everyone has the experience of chairing meetings.
Commissioner Van Gelder said she has been a Planning Commission for over ten years. She
previously served as Vice -Chairperson for one term and has declined nominations for
Chairperson; she sits on several boards for agencies and has more than twenty years
experience presiding over meetings; she is not employed so can give the position of
Chairperson for the Planning Commission her full attention as needed. In summation,
Commissioner Van Gelder said she feels she is very well qualified to be Chairperson.
Votes
1. Doug Wilson by Moira Huss
2. Fran Van Gelder by herself
3. Jimmy W. Sims by Matt Addington
3 ayes, 4 nos - failed
3 ayes, 4 nos - failed
4 ayes, 3 nos - passed and accepted
NOMINATIONS FOR VICE -CHAIRPERSON,
Commissioner Addington said he has served as a member of the Planning Commission for
three years. He said he would like to serve the community in a higher capacity.
Votes
1. Fran Van Gelder by Jimmy Sims 5 ayes, 2 nos - passed
2. Matthew Addington by himself
Jimmy W. Sims was elected Chairperson.
Fran Van Gelder was elected Vice -Chairperson.
ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION
MEETING
NEXT PLANNING COMMISSION MEETING TO BE HELD ON JULY 18, 1996,
Respectfully submitted,
GAS
Patrizia Materassi
Community Development Director
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