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07/18/1996GRAND TERRACE PLANNING COMMISSION NIINUTES OF REGULAR MEETING JULY 18, 1996 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on July 18, 1996 at 7:00 p.m. by Chairperson, Jimmy W. Sims. 6:20 P.M. CONVENED PART I OF PUBLIC WORKSHOP SESSION - IN CITY MANAGER'S CONFERENCE ROOM UPSTAIRS PRESENT: Jimmy W. Sims, Chairperson Fran Van Gelder, Vice -Chairperson Doug Wilson, Commissioner Moire Huss, Commissioner Matthew Addington, Commissioner Mary Trainor, Commissioner Gerry Ellis, Commissioner Patrizia Materassi, Community Development Director Larry Mainez, Associate Planner Hally Cappiello, Associate Planner Pat Peterson, Community Development Department Secretary ABSENT: Doug Wilson, Commissioner * 6:20 - 6:55 p.m. What is the Barton Road Specific Plan? (P. Materassi) Overview of City General Plan vs. Zoning Map (L. Mainz) Presentations were made, followed by a question and answer period. 6:55 P.M. ADJOURNED PUBLIC WORKSHOP SESSION 7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING * Call to Order * Pledge of Allegiance by Commissioner Addington * Roll Call - All commissioners present. * Public address to Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Community Development Director. PUBLIC PARTICIPATION: None. ITEM#1 PLANNING COMMISSION MEETING MINUTES - JULY 29 1996 MOTION PCM-96-37 PLANNING COMMISSION MEETING MINUTES - JULY 2, 1996 Motion by Commissioner Van Gelder to approve Planning Commission Meeting minutes of July 2, 1996. Seconded by Commissioner Huss. Director explained Commissioner Huss advised the Community Development Department of a needed corrections to page 4, paragraph 4. The word "feet" has been substituted for "fee". MOTION VOTE PCM-96-37 Motion carried. 7-0-0-0. ITEM #2 CUP-85-09-Al EMERITUS CORPORATION APPLICATION TO REVISE ONE CONDITION OF APPROVAL OF A PREVIOUSLY APPROVED CONDITIONAL USE PERMIT FOR THE TERRACE RETIREMENT HOTEL RELATING TO CONSTRUCTION OF A BLOCK WALL ALONG THE SOUTH PROPERTY LINE. 22325 BARTON ROAD, GRAND TERRACE Staff report presented by Larry Mainez, Associate Planner. He explained the amendment was originally heard by the Planning Commission on June 6, 1996. At that meeting condition #12 was added and approved by the Planning Commission, requiring applicant to build a 6-foot block wall along the common property line of the hotel parcel and the parcel to the south, also owned by N Emeritus. On July 1, applicant submitted a letter to the Community Development Department requesting condition #12 be altered to delete the requirement of a block wall. Applicant suggested the existing wooden fence be allowed to remain with the understanding that applicant will routinely maintain the wooden fence in good repair. Staff supported applicant's request to alter condition # 12. Staffs analysis of the foot traffic indicates there is a lesser amount of pedestrians going through the broken fence area between the two Emeritus parcels than that traveling through the unfenced area from the south parcel to and from Gage Canal. Staff is willing to work with Gage Canal to establish pedestrian and bicycle access from the residential area through Canal property to the village area, consistent with Barton Road Specific Plan requirements if recommended by the Planning Commission. Staff prepared a list of seven alternatives to the block wall, including costs, for consideration by the Planning Commissioners. Alternative #7 was recommended by staff to repair and maintain the wooden fence in good condition; paint it and install chain link fencing along the property lines of Reed and the Gage Canal. Applicant has indicated to staff they are in agreement with alternative #7 and has also agreed to resolve issues of code enforcement. Chairperson Sims expressed concern about possible City liability regarding public access to Gage Canal property. Staff said it is the responsibility of Gage Canal to fence their property. Code enforcement will be pursued if necessary. Commissioner Van Gelder asked if staff contacted the Gage Canal with the idea of creating a pedestrian/bikeway. Director Materassi said Gage Canal will be contacted if the Commission feels that is an area they wish to pursue. Chairperson Sims asked if staff intended to use stain or paint in alternative #7. Chairperson Sims began an extended discussion regarding the use of stain vs. paint on the fence and the actual need to have a fence between the two parcels. He discouraged the use of paint because of peeling and deterioration. Staff said paint was suggested to avoid the patchwork effect of covered graffiti which has been a historical problem in that area. Commissioner Trainor observed at her site visit that the other fences in the area were generally not painted, but were left as natural wood. Perhaps the dark wood is not so attractive for graffiti. There was also general agreement to her other suggestion that the fence is a containment/safety factor to keep the elderly residents from wandering into the undeveloped southerly parcel. 7:30 P.M. PUBLIC HEARING OPENED TOM MULLINS EMERITUS CORPORATION 3131 ELLIOTT AVENUE, SUITE 500 SEATTLE, WASHINGTON 98121 Applicant is agreeable to substituting alternative #7 for the previous condition #12, but would prefer not to paint the fence. He suggested they will keep extra repair materials and make the repairs promptly as damage occurs. He said they agree to the chain link fence along the east and west property lines of the southerly parcel and will put in gate access for fire and 3 property maintenance purposes. There are no known plans in the immediate future to develop the south parcel. CARL IRWIN IRWIN ARCHITECTURAL GROUP 7400 CENTER AVENUE, SUITE 215 HUNTINGTON BEACH, CA 92647 He said the chain link fence he proposed is 6 feet high on Reed. An 8-foot fence may be obtrusive to the neighbors across the street. He said the wood fence is recommended to be natural to be compatible with neighboring fences. He said he anticipates the chain link fences will be high maintenance and encouraged the City to develop public access down Gage Canal. He said the wood fence is necessary for the feeling of security to the hotel residents. 7:40 P.M. PUBLIC HEARING CLOSED Commissioner Wilson began a general discussion about the need for a buffer zone between the R-3 and General Commercial zones. Director agreed that when there are two completely different uses a buffer is needed. However, from the analysis done she felt the hotel is an approved use and will remain there indefinitely. The hotel use with current Residential Care Facility License, although zoned General Commercial, is considered by staff to be residential and therefore it is not necessary to have a buffer. She said the Barton Road Specific Plan does not require a buffer between conforming compatible uses. At Chairperson Sims's request Director gave several examples of Obuffer types required by other cities to separate incompatible uses. Commissioner Huss said she is not in favor of requiring a block wall at this time since there are no plans to develop the south parcel. She felt we can revisit the issue when the lot to the south is developed. Commissioner Addington said he cannot support alternative #7, but could accept alternative #5. MOTION PCM-96-38 MOTION PCM-96-38 Motion by Commissioner Huss to amend alternative #7 to include a stipulation for graffiti removal within 48 hours of notice from the City. Seconded for discussion by Chairperson Sims. Staff indicated it was O.K. for the commission to add this requirement. After considerable discussion this motion was withdrawn. Motion by Commissioner Huss to remove the requirement from alternative #7 that the fence be painted. Seconded for discussion by Chairperson Sims. 4 MOTION VOTE PCM-96-38 Motion carried. 6-1-0-0. Commissioner Addington voted "no". MOTION PCM-96-39 Motion by Commissioner Huss to amend alternative #7 to indicate the height of the chain link fence bordering the east and west property lines of the south parcel be 6 feet in height with gate access from Reed. Motion seconded for discussion by Chairperson Sims. MOTION VOTE PCM-96-39 Motion carried. 5-1-1-0. Commissioner Addington voted "no" and Commissioner Wilson abstained. MOTION PCM-96-40 Q Motion by Commissioner Huss to approve alternative #7 as amended. Seconded by Commissioner Ellis. MOTION VOTE PCM-96-40 Motion carried. 5-1-1-0. Commissioner Addington voted "no" and Commissioner Wilson abstained. 8:10 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING * Information to Commissioners • Request from Director Materassi that a motion be made to add an item to the agenda. Specifically, this item would address selection of a Planning Commission representative and alternate to the General Plan Task Force. Commissioner Ellis asked staff to describe the necessary commitment. Director explained her expectations. k, MOTION PCM-96-41 MOTION VOTE PCM-96-41 Motion by Commissioner Addington to add the nomination and selection process of the task force representative and alternate to the agenda. Motion seconded by Commissioner Van Gelder. Motion carried. 7-0-0-0. Chairperson Sims volunteered to represent the Planning Commission on the General Plan Task Force. NOMINATION BY MOTION PCM-96-42 Commissioner Van Gelder nominated Commissioner Trainor as alternate representative to the task force. Nomination seconded by Commissioner Addington NOMINATION VOTE PCM-96-42 Vote. 7-0-0-0. NOMINATION BY MOTION PCM-96-43 Commissioner Ellis nominated Chairperson Sims as Planning Commission representative to the task force. Nomination seconded by Commissioner Addington. NOMINATION VOTE PCM-96-43 Vote. 7-0-0-0. no • Director asked for a volunteer to attend the League of California Cities Economic Development/Downtown Revitalization Conference on August 22-23, 1996 in Sacramento. City to pay for conference registration and air fare. Commissioner Trainor volunteered to attend. • Director told the Planning Commission a current roster is provided in front of each of them. • A copy of an article on the railroad merger was shared with the commissioners. • Director explained Commissioner Huss would like the commission members to consider changing the Planning Commission meetings to hold them on the first and third Tuesdays of each month. Tuesdays and Wednesdays were not convenient alternate days for various commission members so there was no further discussion of changing the meeting day. 8:30 P.M. PUBLIC WORKSHOP SESSION H ADJOURNED NEXT PLANNING COMMISSION MEETING TO BE HELD ON AUGUST 1. 1996, Respectfully submitted, 2gL'tw� - Patrizia Materassi Community Development Director 08-01-96:pp c:\offlce\wpwin\wpdocs\planning\minutes\07-18-96. min Approved by, Jimmy Sims Chairperson, Planning Commission 7