04/16/1998GRAND TERRACE PLANNING COMMISSION
MINUTES OF REGULAR MEETING
APRIL 16, 1998
The regular meeting of the Grand Terrace Planning Commission was called to order at the
Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on April 16,
1998 at 7:00 p.m. by Chairwoman, Fran Van Gelder.
PRESENT: Fran Van Gelder, Chairperson
Moire Huss, Commissioner
Matthew Addington, Commissioner
Mary Trainor, Commissioner
Don Larkin, Commissioner
Patrizia Materassi, Community and Economic Development Director
Larry Mainez, Associate Planner
Pat Peterson, CEDD Secretary
ABSENT: Doug Wilson, Commissioner
Gerry Ellis, Commissioner
6:30 P.M. CONVENED PLANNING COMMISSION WORKSHOP - SESSION I
• Planning Commission Procedures
O
Director Materassi asked Commissioners to open their Procedure Handbooks.
This workshop session was prompted by a memo from Chairwoman Van Gelder
to Director asking for clarification on two points as follows:
1. A determination of "quorum" when there are abstentions
City Attorney, John Harper, responded "Quorum (4) is established at the
beginning of the meeting. Subsequent abstentions don't affect quorum
once established. Majority of votes casts sufficient to pass motion."
2. A determination of the term "consensus"
"'Consensus' normally means that there are no objections. If not
unanimous, there should be a formal motion and vote."
In summary, formal votes may be taken during a workshop session; there
is no public input during workshop items; if Commissioners feel a
workshop item should be discussed/input received from the public they
may request the topic be moved to the general meeting calendar. The
chairperson may allow public comment during the workshop however
there is no public comment time agendized.
Director and Chairwoman Van Gelder agreed that if future Planning Commission
meetings are disrupted by those in the audience, the Chair will warn that
disruptions will not be tolerated. If it should continue the Chair will then ask them
to leave. The Sheriffs Department may also be called to escort out the
disrupters. The meeting could also be recessed until control is regained or
adjourned to a later date.
PLANNING COMMISSION MINUTES
APRIL 16,1998
PAGE 2
Director Materassi read Section 7.3, on page 18 of the Planning Commissioner's
Procedure Handbook, Failure to Vote. That section deals with reasons for not
voting and the effects of not voting.
Director Materassi told Commission Members she will research any other
procedure issues and bring them to the next meeting. There were no requests.
She said she recently received a book regarding conflicts of interest and she will
research any questions from Commission Members.
Zoning Administrator Proposal
Director Materassi informed the Commission Members that staff will be exploring
ideas to streamline procedures to expedite the process for developers, make our
department more efficient and allow more time for the Commission Members to
review more significant work affecting the City's long range planning. Upon
completion of an evaluation by staff Commission Members will receive a report to
consider and make recommendations to City Council. Examples of future work for
the Commission are review of the General Plan Elements, and review of the
Capital Improvement Plan, the City's transportation plan for the future. Most
O Commissioners agreed with the proposal in concept. Commissioner Addington
needs more details and Commissioner Larkin stressed the need for clear project
thresholds triggering different procedures.
7:00 P.M. RECESSED PLANNING COMMISSIONER WORKSHOP
7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/
PLANNING COMMISSION MEETING
Call to Order
Pledge of Allegiance by Commissioner Huss
Roll Call
Public address to Commission shall be limited to three minutes unless
extended by the Chairman. Should you desire to make a longer
presentation, please make written request to be agendized to the Community
Development Director.
PUBLIC PARTICIPATION: None
PLANNING COMMISSION MEETING MINUTES Page 3
April 19, 1998
ITEM#1
PLANNING COMMISSION MEETING MINUTES - MARCH 19, 1998.
MOTION
PCM-98-10
PLANNING COMMISSION MEETING MINUTES - MARCH 19, 1998
Motion by Commissioner Larkin to approve Planning Commission Meeting
Minutes of March 19, 1998.
Seconded by Commissioner Trainor.
Commissioner Addington noted two typographical errors for the record and
indicated he felt the minutes of the telecommunication workshop on page 1 were
too brief.
MOTION
VOTE
PCM-98-10
O Motion carried. 3-1-2-1. Commissioner Addington voted "no". Commissioner
Huss abstained and Commissioners Wilson and Ellis absent.
ITEM #2
ORAL REPORT BY COMMISSIONER LARKIN
Commissioner Larkin gave an oral report on the League of California Cities Planner's
Institute he attended on March 6, 1998. "Creating Communities for the 21st Century".
He shared a 5-page outline with staff and other Commission Members.
He suggested: 1. Concierge concept put to use in our downtown city center area; 2.
Traffic flow to slow people down going through Grand Terrace; 3.
Make downtown a destination point for people to travel to, not pass
through; and 4. Create experiences people will enjoy (i.e.
coffeehouses).
7:14 P.M. ADJOURNED PLANNING COMMISSION/SITE AND ARCHITECTURAL
REVIEW BOARD
7:14 P.M. RECONVENED PLANNING COMMISSION WORKSHOP - SESSION II
• Zoning Administrator (cont'd) Mr. Mainez explained he will evaluate Grand Terrace
review processes against those of other cities and make recommendations which
will best suit the needs of our City and the public.
PLANNING COMMISSION MEETING MINUTES PAGE 4
April16,1998
Director Materassi told Commission Members that she has spoken with
Commissioner Ellis and he told her he anticipates he will be resigning from the
Planning Commission due to personal reasons.
7:23 P.M. ADJOURNED PUBLIC WORKSHOP SESSION
NEXT PLANNING COMMISSION MEETING TO BE HELD ON MAY 21 1998
Respectfully submitted,
Approved by,
C .
Patrizia Materassi Fran Van Gelder
Community and Economic Development Director Chairperson, Planning
Commission
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