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06/17/1999GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING JUNE 17, 1999 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on June 17, 1999 at 7:00 p.m. by Chairwoman, Fran Van Gelder. PRESENT: Fran Van Gelder, Chairperson Doug Wilson, Vice -Chairperson Matt Addington, Commissioner Mary Trainor, Commissioner Don Larkin, Commissioner John Lampe, Planner Pat Peterson, CEDD Secretary Dragos Barbu, GIS Specialist 6:23 P.M. CONVENED PUBLIC WORKSHOP SESSION • Information to Commissioners - Economy vs. Ecology or Economic Development vs. Sustainability Mr. Lampe reviewed highlights of the pamphlet What I Learned in the Rainforest by Tachi Kiuchi, Managing Director of Mitsubishi Electric. The brochure provides background information about economic development and the role of private industry, capitalism and the economy of the world. Natural processes in the rain forest are related to the business world and human progress. A organization of 500 companies entitled The Future 500 is working to deal with some major problems the world is facing, i.e., the world's population is growing by 1 billion people every decade. Chairwoman Van Gelder said the pamphlet is well done. Tobacco Settlement & Tobacco Advertising Regulation Mr. Lampe explained the memorandum enclosed in the packet is from an organization named the Technical Assistance Legal Center funded with State funds to provide assistance to Local Agencies. Their goal is to restrict the use of tobacco products by young people by developing local regulation of tobacco advertising. Restricted outdoor advertising (billboards) is one way to reduce exposure to young people. • Information from Commissioners Chairwoman Van Gelder referred to an article on page 2 of the recent League of California Cities Planning Newsletter. The Subdivision Map Act article is by Daniel J. McHugh, City Attorney of Redlands. She said Mr. McHugh is a former Grand Terrace resident and a former Planning Commissioner. Chairwoman Van Gelder reminded everyone to speak directly into the microphone and speak clearly and distinctly. Commissioner Larkin asked about the status of the Food Connection. Mr. Lampe said staff has not heard any news since our last meeting update in May. To date there have been no building permits issued and no inspection requests made. 6:59 P.M. ADJOURNED THE PUBLIC WORKSHOP SESSION 7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING Call to Order Pledge of Allegiance by Vice-chairman Wilson Roll Call Public address to Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Community Development Director. PUBLIC PARTICIPATION: None ITEM#1 PLANNING COMMISSION MEETING MINUTES OF APRIL 15, 1999 MOTION PCM-99-11 Motion by Commissioner Larkin to approve Planning Commission Meeting Minutes of April 15, 1999. Seconded by Commissioner Addington. PLANNING COMMISSION MEETING MINUTES Page 3 June 17, 1999 MOTION VOTE PCM-99-11 Carried. 4-0-0-1. Commissioner Trainor abstained. ITEM #2 PLANNING COMMISSION MEETING MINUTES OF MAY 20, 1999 MOTION PCM-99-12 Motion by Commissioner Trainor to approve Planning Commission Meeting Minutes of May 20, 1999 Seconded by Commissioner Addington. MOTION VOTE PCM-99-12 Carried. 4-0-0-1. Vice-chairman Wilson abstained. ITEM #3 SA-99-01 AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW TO BUILD A SINGLE FAMILY RESIDENCE OF APPROXIMATELY 2,600 SQUARE FEET, REPLACING THE CURRENT STRUCTURE ON THE PROPERTY. STONEWOOD CONSTRUCTION COMPANY FOR PROPERTY OWNERS JAMES L. AND NORMA JO RAY 21969 VIVIENDA AVENUE, GRAND TERRACE, CA Staff report was presented by Planner John Lampe. The subject property is zoned R-2, Low Medium Density Residential with a minimum lot size of 10,000 square feet and a maximum density of 9 dwelling units per acre. Surrounding parcels on Vivienda are also zoned R-2 and developed with 1-story, single family residences. A small, older home is currently located on subject property. Applicant proposes to demolish the old house and replace it with a 2,488 square foot 1-story, single family home with a 2-car garage. Vivienda is a local street with right-of-way of 60' and paving of 24', with no curbs, gutters or sidewalks, except 3 parcels west of subject site which have curbs and gutters. There are no sidewalks in the area. Utilities are all overhead. Subject site is approximately 1.2 acres and is fairly flat. The proposed residence will be located 25' south of Vivienda, and 15' east of the westerly property line. Mr. Lampe explained the proposed development meets all development standards of the R-2 zone. PLANNING COMMISSION MEETING MINUTES Page 4 June 17, 1999 Living area of the residence is proposed to be 1,680 square feet, with 3 bedrooms and 2 baths. Architecturally the house will be ranch style with a strong Spanish influence. The house will have a gable roof with red -brown concrete tile. The stucco will be tan with dark brown facia trim. Applicant proposes to add landscaping in the front yard area consisting of a tree, shrubs and ground cover to supplement the existing lawn and 2 mature trees. Mr. Lampe said applicant has requested street improvement waivers. Staff recommended the following after a discussion among City management, department heads and staff: a. Defer street lighting; b. Waive side walk requirement; C. Requirement for grading plan to cover only the northerly 160' of the property; and d. Requirement for underground utilities be waived; and e. Defer paving, curb & gutter. Mr. Lampe explained applicant also requested waiver of some capital improvement fees. Applicant was informed only City Council has authority to waive capital improvement fees. Mr. Lampe gave Commission Members a "revised" page 2 of the Planning Commission Resolution. Condition #3 was revised to reflect staffs recommendation of waiver of underground utilities. Staff recommended approval of SA-99-01 subject to conditions of approval by approval of the resolution. 7:07 P.M. PUBLIC HEARING OPENED Corrine Robinson Stonewood Construction 22145 DeBerry St. Grand Terrace, CA 92313 She said Mr. Lampe covered the project well and she would answer questions of Commission Members. She said Stonewood has been building homes for many years. The plan chosen by the Rays fits well in their area. Mr. and Mrs. Ray want to replace their old farm house with their "dream" house. Jo Ray 21969 Vivienda Grand Terrace, CA 92313 She said she and her husband appreciate the efforts by staff and other agencies to review and evaluate their proposed project. Stonewood Construction has worked with applicants to stay within their project budget and she appreciated the recommendations of staff for waivers and deferrals. PLANNING COMMISSION MEETING MINUTES Page 5 June 17, 1999 There was a general discussion among applicant, staff and Commission Members about applicant's request to waive the sewer connection fee. Mr. Lampe explained he spoke with applicant about the process of requesting such a waiver from City Council. Commissioner Addington questioned Mr. Lampe if street improvements are conditioned to be constructed. Mr. Lampe responded the paving, and curbs and gutters are recommended to be deferred until such time as the City asks the property owner to do the installation. Installation of sidewalks is recommended to be waived because of the rural character of the neighborhood. Commissioner Addington asked about mitigating drainage. Mr. Lampe said applicant will submit a grading and drainage plan. Mrs. Robinson said she met with City Engineer Bill Addington and her surveyor Jerry Erby to discuss the drainage and grading. The grading plan was done pursuant to recommendations of Bill Addington. Commissioner Addington asked Mr. Lampe details about undergrounding the utilities. Mr. Lampe said service to the house will be put underground. Staff did not feel it would be fair to require the applicants to underground utilities running parallel to the street because of the associated cost and no other residence utilities in the area are underground. Commissioner Larkin asked for clarification regarding payment of the sewer fee. Mrs. Robinson said Mr. and Mrs. Ray paid the original fee when their home was connected to the sewer system many years ago. The Building and Safety/Public Works Dept. has recommended the Rays not be required to pay sewer fees again since they are replacing the old home with a new one. Mrs. Robinson asked Planning Commissioners to recommend waiver of the sewer fees to City Council. Mr. Lampe assured Commission Members that he was told at a recent meeting with Mr. Barham, the Public Works Director that he recommends waiver of the sewer fee. Commissioner Larkin asked staff if the sidewalk requirement and requirement to put utilities underground is waived how the City would ever get sidewalks installed in the neighborhood. He suggested deferral instead of waiver. Mr. Lampe said the development pattern in the area has been evaluated and staff felt a sidewalk is not appropriate for the area. The area does not have typical urban tract lots, but rather it is a semi rural area with large lots. Deferral is recommended by staff for curbs, gutters, additional pavement and a street light. The City would have the option to require installation of the deferred improvements at a later time if warranted by future development. 7:25 P.M. PUBLIC HEARING CLOSED Chairwoman Van Gelder said she is concerned about setting a precedent by waiving the sewer fees and deferring the street improvements and street light. Mr. Lampe said staff recognizes those concerns but based on the development and street improvements in the area staff feels there is a rational basis for making those recommendations. He continued to say the Rays have been asked to agree to deferments to put in street improvements for the site. The deferments would run with PLANNING COMMISSION MEETING MINUTES Page 6 June 17, 1999 the land. At some time in the future, when the City feels it is appropriate to install curb and gutter, street light and pavement the Rays, or the current property owner at that time, will be required to make the improvements. Commissioner Larkin expressed concern about waiving the sidewalk and underground utilities for all time. He suggested deferment instead. Mr. Lampe responded that staff has evaluated the area and feels sidewalks and underground utilities are not characteristic of the area and most likely will never be required for the area. Commissioner Addington said he would not support the project because of the proposed waivers and deferrals. Chairwoman Van Gelder said she shared his concerns but felt Planning Commissioners should take the advice and recommendations of staff. She said she was in support of the project in spite of condition #3. MOTION PCM-99-13 Commissioner Larkin made a motion to amend Condition #3 to defer requirements for street improvements, underground utilities and sidewalk. Seconded by Chairwoman Van Gelder for discussion. MOTION VOTE PCM-99-13 Motion failed. 2-3-0-0. Commissioners Addington, Trainor and Wilson voted "no". MOTION PCM-99-14 Motion by Vice-chairman Wilson to approve SA-99-01 with conditions of approval. Seconded by Commissioner Trainor. MOTION VOTE PCM-99-14 Motion carried. 4-1-0-0. Commissioner Addington voted "no". PLANNING COMMISSION MEETING MINUTES Page 7 June 17, 1999 ITEM #4 CUP-98-04/E-98-10 APPLICATIONS FOR CONDITIONAL USE PERMIT AND ENVIRONMENTAL REVIEW TO EXPAND THE EXISTING USE TO INCREASE PRODUCTION OF MANUFACTURED MOBILE MODULAR STRUCTURES INCLUDING PORTABLE CLASSROOMS AND OFFICE TRAILERS. AMERICAN MODULAR STRUCTURES, INC. 21516 MAIN STREET, GRAND TERRACE, CA Mr. Lampe told Planning Commission members applicant has modified his request. Applicant has met with the Colton Water Company to develop a water plan to deliver water service to the site. Staff wants the County Fire Dept. to review subject water plan and make a recommendation before the proposal comes before the Planning Commission. Based on the foregoing reasons staff requested a continuance for at least one month. MOTION PCM-99-15 Motion by Commissioner Trainor to continue CUP-98-04 and E-98-10 to the Planning Commission meeting on July 15, 1999. Seconded by Commissioner Larkin. MOTION VOTE PCM-99-15 Motion carried. 4-1-0-0. Commissioner Addington voted "no". ITEM #5 POWERPOINT PRESENTATION ON GEOGRAPHIC INFORMATION SERVICES (GIS) Dragos Barbu, GIS Specialist, narrated a PowerPoint presentation about the services provided by the GIS Department. 7:37 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING PLANNING COMMISSION MEETING MINUTES Page 8 June 17, 1999 NEXT PLANNING COMMISSION MEETING TO BE HELD ON JULY 15, 1999. Respectfully submitted, $fn Lampe lanner Approved by, rizia Materassi Fran Van Gelder Community and Economic Development Director Chairperson, Planning Commission 07-07-99: pp w:\planning\minutes\06-17-9g.min