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04/03/1997GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING APRIL 3, 1997 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on April 3, 1997 at 7:00 p.m. by Vice -Chairperson, Fran Van Gelder 7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING PRESENT: Fran Van Gelder, Vice -Chairperson Moire Huss, Commissioner Matthew Addington, Commissioner Gerry Ellis, Commissioner Patrizia Materassi, Community Development Director Larry Mainez, Associate Planner Raul Colunga, Planning Intern Pat Peterson, Community Development Department Secretary ABSENT: Jimmy W. Sims, Chairperson Doug Wilson, Commissioner Mary Trainor, Commissioner * Call to Order * Pledge of Allegiance led by Commissioner Ellis Roll Call Public address to Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Community Development Director. [ PUBLIC PARTICIPATION: None 7:02 P.M. Commissioner Wilson joined the meeting. PLANNING COMMISSION MEETING MINUTES PAGE 2 APRIL 3,1997 ITEM#1 PLANNING COMMISSION MEETING MINUTES - MARCH 6, 1997 MOTION PCM-97-14 PLANNING COMMISSION MEETING MINUTES - MARCH 6, 1997 Commissioner Huss made a motion to approve the Planning Commission Meeting Minutes from the March 6, 1997 meeting. Seconded by Commissioner Wilson. MOTION VOTE PCM-97-14 Motion carried. 4-0-2-1. Chairman Sims and Commissioner Trainor absent. Commissioner Ellis abstained. ( ITEM #2 CUP-96-01/E-96-04 AN APPLICATION FOR CONDITIONAL USE PERMIT AND ENVIRONMENTAL REVIEW OF A BUSINESS WHICH PERFORMS SMALL ENGINE REPAIR AND SALES OF LANDSCAPING EQUIPMENT, PLUS RENTAL OF U-HAUL VEHICLES. JOHN W. OWEN (JOHN'S LAWN MOWER SHOP) 21893 BARTON ROAD, GRAND TERRACE, CA Vice -chairperson Van Gelder said the recommendation by staff is to continue to the next Planning Commission Meeting per request for the applicant. MOTION PCM-97-15 Commissioner Ellis made a motion to approve continue this item to the next Planning Commission Meeting per request of the applicant. Seconded by Commissioner Huss. MOTION PCM-97-15 Motion carried. 5-0-2-0. Chairman Sims and Commissioner Trainor absent. PLANNING COMMISSION MEETING MINUTES PAGE 3 APRIL 3,1997 ITEM #3 Z-97-02/E-97-03 AN APPLICATION FOR A ZONE CHANGE, ENVIRONMENTAL REVIEW, AND AMENDMENT OF THE CITY OF GRAND TERRACE MUNICIPAL CODE BY PROVIDING REGULATIONS REGARDING THE LOCATION AND DESIGN OF WIRELESS COMMUNICATION FACILITIES TO ENSURE THAT THE INSTALLATION OF SUCH FACILITIES WILL NOT BE DETRIMENTAL TO THE PUBLIC HEALTH, SAFETY AND WELFARE. CITY OF GRAND TERRACE COMMUNITY DEVELOPMENT DEPARTMENT CITY-WIDE Associate Planner Mainez presented the staff report. He started by saying the purpose of this hearing is to review a proposed ordinance to address the current grown in the wireless communication industry. He introduced Dave Seidel from the San Bernardino County Radio Operations Division. Staff invited Mr. Seidel to participate in the meeting to answer technical questions/concerns of the Commissioners concerning technology, as well as present and future use. The Community Development Department initiated this ordinance and no applications are pending. He explained the definition of telecommunications facilities as taken from the reference guide provided in the Planning Commissioner's packets is as follows: "Communications towers, antennas and the necessary appurtenances. A land use that sends and/or receives radio frequency signals, including antennas, microwave dishes or horns, structures or towers to support receiving and/or transmitting devices, accessory development and structures, and the land on which they all are situated. This includes the current technologies of cellular communications and Personal Communications Services. This excludes non-commercial antennas, radio television signals, and non-commercial satellite dishes." In recent years three wireless communications facilities have been approved by the Planning Commission. Staff feels it is desirable to have an ordinance in place as there will undoubtedly be additional applications in the future due to the dynamics of the industry. Staff determined the ordinance is consistent with the General Plan in terms of goals for the aesthetics. The proposed ordinance provides for re-evaluation of the CUP in three years. Staff and the Planning Commission are required to make findings. General and special standards are set forth in the ordinance to provide guidance to potential applicants. The City Attorney reviewed the proposed Ordinance and has approved same. The ordinance provides that facilities in the public right of way, parks or other facilities which fall under the jurisdiction of the City are subject to payment of a fee as negotiated by the City Manager on a case by case basis. PLANNING COMMISSION MEETING MINUTES PAGE 4 APRIL 3,1997 Mr. Mainz summarized the Telecommunications Act of 1996 which allows local government the authority to regulate the placement and construction of telecommunications facilities in terms of zoning standards. It prohibits discrimination against applicants and mandates compliance with radio frequency standard requirements. He discussed the Aesthetic Comparison chart of various cities which was included in the staff report. Photos of the "palm tree" monopole in Upland were taken by Commissioner Huss and passed to the Planning Commissioners. 7:15 P.M. Chairman Sims joined the meeting Comments from PacBell on the proposed ordinance were read into the record as they were received after distribution of the packets. - Page 4, paragraph 5, addressing accessory wireless equipment - PacBell said under grounding the transceiver stations is not feasible because they are prefabricated for above ground use. Staff recommended deletion of the under ground requirement and proposed that each project be addressed on a case by case basis. - Page 5, paragraph 5, addressing minimum distance between ground mounted facilities - Pac Bell said many cities are deleting this minimum distance requirement. Staff recommended deletion of the minimum distance requirement for concealed antennae only, and again suggested each application be considered on a case by case basis, considering the architecture, topography and landscaping. - Page 6, paragraph 2, addressing applicant's lease with the property owner - PacBell's concern is that information contained in the lease is proprietary. If the lease were filed with the City it would then be a matter of public record, disclosing confidential information which they do not want to disclose to competitors. Staff recommended applicants be required to submit a letter to staff briefly outlining the content of the lease. - Page 7, paragraph 1, addressing zoning - PacBell said some of the best potential sites are in residential zones (church towers, schools, park light standards etc.) Staff recommended wireless communications be prohibited in residential districts except concealed antennae on non-residential uses. - Page 8, paragraph 5 regarding zoning - PacBell said these facilities are categorically exempt per CEQA. Staffs recommendation is to treat application on a case by case basis. Page 9, paragraph 1 regarding processing fee requirements - PacBell wanted all fees listed in the ordinance. Staff recommended the ordinance state "all applicable fees shall apply". - Page 9, paragraph 3 regarding the master plan - PacBell had the same concern in submitting their master plan to the City as with the lease. They do not want their master plan to be public record for the benefit of competitors. Staff suggested applicant be required to submit a letter and plan for the immediate City area. PLANNING COMMISSION MEETING MINUTES PAGE 5 APRIL 3,1997 Planning Commissioners had the opportunity to voice questions or concerns about each section of the proposed ordinance as Vice -Chairperson Van Gelder announced each section topic. Chairman Sims asked the typical size of transceiver units. Mr. Mainez stated the typical size is 25' to 30' by 20' to 25' wide by 8' to 10' high. Section 18.71.050 Special Standards for Ground Mounted Structures: After extensive discussion the consensus was that only non -ground -mounted antennas which are completely concealed may be permitted in the Barton Road Specific Plan area. Vice -chairperson Van Gelder turned the chairmanship over to Chairman Sims. Section 18.71.070 Zoning: Commissioner Addington asked why the ordinance provides for review of the CUP every three years. Staff said the proposed ordinance was drafted by JoAnn Lombardo who reviewed such ordinances from several cities and staff felt comfortable with it. Commissioner Addington and Vice -chairperson Van Gelder expressed the desire to retain the Master Plan requirement. Director recommended to the Planning Commission that the opinions of the experts be solicited. �j Chairman Sims invited Mr. Seidel to address the Planning Commission. David Seidel, Radio Operation Division Chief San Bernardino County 1743 Myra Way Rialto, CA Chairman Sims asked Mr. Seidel if the County reviews master plans from applicants regarding telecommunications. Mr. Seidel said he has spoken with the County Planning Dept. They have opted not to draft a specific requirement dealing with the Telecommunications Act. Each case is handled on a case -by -case basis. He said from the technical aspect the applicant reviews the market base and anticipates a small need. Due to the dynamic nature of the technology and business the applicant cannot predict their needs in five years. Chairman Sims asked if it is feasible to ask an applicant for a "siting plan" to show how applicant arrived at the proposed location, instead of a master plan. Mr. Seidel said it is reasonable to ask applicant to provide the information as best as can be provided at the time of application. A generic technological projection is done initially to cover the major thoroughfares, the market base is sampled, a computer model is prepared then they shop for who will give them the best price for the location. He likened it to a jig saw puzzle with the basic framework being established first then they fill in the locations to Cl PLANNING COMMISSION MEETING MINUTES PAGE 6 APRIL 3,1997 derive the coverage needed to provide the service required. He suggested asking applicants to project their market sample and provide a planning document projecting the market share they hope to capture. Mr. Seidel urged the Planning Commission to consider each application independently regarding placement of the transceiver base station above or below ground due to CAL OSHA and other safety/environmental concerns. Mr. Seidel said one antenna can provide 20 discreet repeaters. Each monopole can accommodate many antennae. Some jurisdictions are forcing competitors to co -location. They share development costs for one structure but are competitors in the industry so they do not go into such a venture willingly. 8:15 P.M. OPENED PUBLIC HEARING 8:15 P.M. CLOSED PUBLIC HEARING Director Materassi clarified that the Planning Commission is asked to make a recommendation of approval as (amended) of the Ordinance to City Council. MOTION PCM-97-16 Motion was made by Commissioner Addington to continue the hearing on this matter (with suggested changes made at this meeting re -written into the ordinance) for further review and analysis. Motion seconded by Commissioner Ellis. MOTION VOTE PCM-97-16 Motion carried. 5-1-1-0. Chairman Sims voted "no" and Commissioner Trainor absent. Director said staff will endeavor to have other industry representatives present to answer questions. 8:20 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING NEXT PLANNING COMMISSION MEETING TO BE HELD ON APRIL 17, 1997. PLANNING COMMISSION MEETING MINUTES PAGE 7 APRIL 3,1997 Commissioner Addington announced he will be unable to attend the meeting of April 17, 1997. • Information to Commissioners * Director pointed out the memo in front of the Commissioners regarding the status of Halstead code enforcement action. The City filed a civil injunction and criminal case prohibiting Mr. Halstead from conducting weddings and he was found guilty on 3 of 5 criminal counts. The sentence was delayed for 1 year by the court, and Mr. Halstead was instructed by the court not to violate any laws during that period. * Director invited all Planning Commissioners to attend a program on April 17, 1997, sponsored by the Inland Empire Section of the American Planning Association on "Building a Bridge Between Land Use and Transportation Planning. " The City has funds to pay for the registration fees. Chairman Sims volunteered to attend. 8:33 P.M. ADJOURNED WORKSHOP Respectfully submitted, by, TI& I - JA�T�-- Patrizia Materassi Liy�ZSims Community Development Director Chairp, Planning Commission 04-21-97:pp c:\office\wpwin\wpdocs\planning',minutes\04-03-97. min