2020-30 RESOLUTION NO. 2020-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING AN ELECTRONIC RECORDS
AND SIGNATURE USE POLICY AND AUTHORIZING THE USE OF
ELECTRONIC RECORDS AND SIGNATURES
WHEREAS, in December 2019, an outbreak of respiratory illness due to a novel
coronavirus (COVID-19) was first identified in Wuhan City, Hubei Province, China; and
WHEREAS, the Center for Disease Control and Prevention (CDC) considers
COVID-19 to be a very serious public health threat with outcomes ranging from very mild
(including some with no reported symptoms)to severe, including illness resulting in death;
and
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a State of
Emergency for the State of California and on March 19, 2020, issued a statewide stay at
home order; and
WHEREAS, on March 11, 2020, the World Health Organization characterized
COVID-19 as a "pandemic"; and
WHEREAS, on March 13, 2020, President Trump declared a National State of
Emergency in response to increased spread of COVID-19; and
WHEREAS, as a consequence of the stay at home order, city governments are
having to conduct business electronically and remotely, including by the use of video
conferencing, telephone conferencing, and electronic transmission of records and
signatures; and
WHEREAS, in order to efficiently conduct City business, the City desires to
authorize the use of electronic records and signatures; and
WHEREAS, the use of electronic signatures on legally binding documents has
become increasingly prevalent in the private sector but has not yet become widespread
among public agencies; and
WHEREAS, pursuant to California Government Code Section 16.5, the City may
elect to use digital signatures and may accept a digital signature from another party, for
any written communications with the City in which a signature is required or used; and
WHEREAS, the California Secretary of State has issued regulations regarding the
use of digital signatures, set forth in Title 2, Division 7, Chapter 10 (Digital Signatures) of
the California Code of Regulations; and
CC Reso No. 2020-30 Page 1 of 6 July 28, 2020
8.61 $ 35.00 $ 865.76
1178171170000 22554 Pico St Grand Terrace CA $ 192.11 $ 225.53 $ 35.00 $ 452.64
1178171250000 22565 Franklin St Grand Terrace CA $ 111.08 $ 130.40 $ 35.00 $ 276.48
1178171310000 12621 Franklin Way Grand Terrace CA $ 48.71 $ 57.19 $ 35.00 $ 140.90
1178171360000 12638 Condor Ct Grand Terrace CA $ 190.50 $ 223.64 $ 35.00 $ 449.14
1178181190000 12685 Oriole Ave Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178181210000 22755 Franklin St Grand Terrace CA $ 251.79 $ 295.59 $ 35.00 $ 582.38
1178201170000 12751 Wilmac Ave Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178201320000 22635 Tanager St Grand Terrace CA $ 190.50 $ 223.64 $ 35.00 $ 449.14
1178201350000 22669 Tanager St Grand Terrace CA $ 127.66 $ 149.86 $ 35.00 $ 312.52
1178201400000 22668 Tanager St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178201610000 12727 Dutch St Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178221320000 22595 Robin Way Grand Terrace CA $ 74.62 $ 87.60 $ 35.00 $ 197.22
1178221350000 22600 Robin Way Grand Terrace CA $ 39.56 $ 46.43 $ 35.00 $ 120.99
1178221540000 22622 Robin Way Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178221570000 22656 Robin Way Grand Terrace CA $ 20.65 $ 24.25 $ 35.00 $ 79.90
1178221710000 22554 Main St Grand Terrace CA $ 244.15 $ 286.61 $ 35.00 $ 565.76
1178231070000 22820 Raven Way Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178231130000 22785 Raven Way Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178231280000 22795 Robin Way Grand Terrace CA $ 190.27 $ 223.35 $ 35.00 $ 448.62
1178231710000 22740 Main St Grand Terrace CA $ 247.17 $ 290.16 $ 35.00 $ 572.33
$ 52,610.67 $ 61,760.36 $ 8,190.00 $ 122,561.03
DELINQUENT COMMERCIAL SEWER ACCOUNT USERS
APN Service Address City State Amount
1167181140000 12438 Michigan St Grand Terrace CA $ 1,273.38
1167281010000 12667 Michigan St Grand Terrace CA $ 341.53
1178011070000 22505 Barton Rd Grand Terrace CA $ 1,689.65
1167181110000 12490 Michigan St Grand Terrace CA $ 829.04
7/28/2020 5/6
5.00 $ 87.34
1178091240000 22797 Wren St Grand Terrace CA $ 222.94 $ 261.72 $ 35.00 $ 519.66
1178091270000 22833 Wren St Grand Terrace CA $ 259.50 $ 304.64 $ 35.00 $ 599.14
1178101230000 22551 Thrush St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178101380000 22653 Cardinal St Grand Terrace CA $ 170.55 $ 200.21 $ 35.00 $ 405.76
1178101450000 22573 Cardinal St Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
7/28/2020 4/6
09.64
1167351170000 12580 Mirado Ave Grand Terrace CA $ 55.54 $ 65.20 $ 35.00 $ 155.74
7/28/2020 3/6
WHEREAS, government agencies may use all types of electronic signatures,
including digital signatures, in accordance with the Uniform Electronic Transactions Act
(UETA), under California Civil Code section 1633.1 et seq.; and
WHEREAS, the use of electronic signatures has the same legal effect as manual
or"wet" signatures; and
WHEREAS, the benefits of electronic signatures include, but are not limited to,
reductions in the use of paper, time, and costs associated with transmitting, approving,
and executing physical documents; and
WHEREAS, electronic signature technologies have been developed to address
concerns with verifying the identity of the person affixing his or her electronic signature;
WHEREAS, the City desires to implement industry best practices using electronic
records and electronic signatures to effectively manage documents in accordance with
California state law; and
WHEREAS, the City desires to use electronic records and electronic signatures to
the fullest extent allowed by law without compromising security.
NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Recitals. The foregoing recitals are true and correct and are
incorporated herein by reference as findings of fact.
SECTION 2. Electronic Records and Signature Use Policy. The City
Council hereby approves and adopts the Electronic Records and Signature Use Policy,
authorizing the use and acceptance of electronic records and electronic signatures,
including digital signatures, attached as Exhibit A to this Resolution.
SECTION 3. Severability. If any section, subsection, sentence, clause,
phrase, or portion of this Ordinance, or the application thereof to any person or
circumstances, is, for any reason, held invalid or unconstitutional by any court of
competent jurisdiction, such invalidity or unconstitutionality shall not affect the application
of any other section, subsection, sentence, clause, phrase, or portion of this Ordinance,
and to this end the invalid or unconstitutional section, subsection, sentence, clause,
phrase of this ordinance are declared to be severable. The Grand Terrace City Council
hereby declares that it would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses, phrases, parts or portions thereof be
declared invalid or unconstitutional.
SECTION 4. Certification and Effective Date. The City Clerk shall certify to
the adoption of this Resolution. This Resolution and the adopted policy shall take effect
immediately.
CC Reso No. 2020-30 Page 2 of 6 July 28, 2020
48.61 $ 35.00 $ 865.76
1178181210000 22755 Franklin St Grand Terrace CA $ 251.79 $ 295.59 $ 35.00 $ 582.38
1178201170000 12751 Wilmac Ave Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178201320000 22635 Tanager St Grand Terrace CA $ 190.50 $ 223.64 $ 35.00 $ 449.14
1178201350000 22669 Tanager St Grand Terrace CA $ 127.66 $ 149.86 $ 35.00 $ 312.52
1178201400000 22668 Tanager St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178201610000 12727 Dutch St Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178221320000 22595 Robin Way Grand Terrace CA $ 74.62 $ 87.60 $ 35.00 $ 197.22
1178221350000 22600 Robin Way Grand Terrace CA $ 39.56 $ 46.43 $ 35.00 $ 120.99
1178221540000 22622 Robin Way Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178221570000 22656 Robin Way Grand Terrace CA $ 20.65 $ 24.25 $ 35.00 $ 79.90
1178221710000 22554 Main St Grand Terrace CA $ 244.15 $ 286.61 $ 35.00 $ 565.76
1178231070000 22820 Raven Way Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178231130000 22785 Raven Way Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178231280000 22795 Robin Way Grand Terrace CA $ 190.27 $ 223.35 $ 35.00 $ 448.62
1178231710000 22740 Main St Grand Terrace CA $ 247.17 $ 290.16 $ 35.00 $ 572.33
$ 52,610.67 $ 61,760.36 $ 8,190.00 $ 122,561.03
DELINQUENT COMMERCIAL SEWER ACCOUNT USERS
APN Service Address City State Amount
1167181140000 12438 Michigan St Grand Terrace CA $ 1,273.38
1167281010000 12667 Michigan St Grand Terrace CA $ 341.53
1178011070000 22505 Barton Rd Grand Terrace CA $ 1,689.65
1167181110000 12490 Michigan St Grand Terrace CA $ 829.04
7/28/2020 5/6
5.00 $ 87.34
1178091240000 22797 Wren St Grand Terrace CA $ 222.94 $ 261.72 $ 35.00 $ 519.66
1178091270000 22833 Wren St Grand Terrace CA $ 259.50 $ 304.64 $ 35.00 $ 599.14
1178101230000 22551 Thrush St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178101380000 22653 Cardinal St Grand Terrace CA $ 170.55 $ 200.21 $ 35.00 $ 405.76
1178101450000 22573 Cardinal St Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
7/28/2020 4/6
09.64
1167351170000 12580 Mirado Ave Grand Terrace CA $ 55.54 $ 65.20 $ 35.00 $ 155.74
7/28/2020 3/6
PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of
the City of Grand Terrace, held on this 28th day of July 2020.
Darc Mc
Mayor
ZEST:
Debra L. Thomas
-City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
CC Reso No. 2020-30 Page 3 of 6 July 28, 2020
City Clerk, at the regular meeting of said City Council
held on the 28th day of July 2020, and that the same was passed and adopted by the
following vote:
AYES: Council Members Allen, Hussey; Robes; Mayor Pro Tern Wilson;
Mayor McNaboe
NOES: None.
ABSENT: None.
ABSTAIN: None.
Executed this 29th day of July 2020, at Grand Terrace, California.
e ra L. Thomas --
City Clerk = -
City Clerk = `"
0 A-6
EXHIBIT A
CITY OF GRAND TERRACE ELECTRONIC RECORDS
AND SIGNATURE USE POLICY
I. Purpose and Intent.
This Policy is intended to enable the City of Grand Terrace to use electronic
records and electronic signatures, including digital signatures, to the fullest extent allowed
by law, and does not limit the City's ability to use electronic records, electronic signatures,
or digital signatures in any way. Any use of electronic records, electronic signatures, and
digital signatures by the City shall be in accordance with all applicable laws and City
administrative policies and procedures, as may be amended from time to time by the City
Manager. This policy does not supersede any laws that require a handwritten signature,
nor does it limit the right or option of the City to conduct any business or transaction on
paper or in non-electronic form.
II. Definitions.
The following definitions shall apply to this Policy:
(1) "Digital signature" has the same meaning as in section 16.5 of the California
Government Code, as amended.
(2) "Electronic record" has the same meaning as in section 1633.2 of the
California Civil Code, as amended.
(3) "Electronic signature" has the same meaning as in section 1633.2 of the
California Civil Code, as amended. Unless otherwise specified, the term electronic
signature shall include digital signatures.
(4) "UETA" means the Uniform Electronic Transactions Act, commencing at
section 1633.1 of the California Civil Code, as amended.
III. Use of Electronic Records and Signatures.
(1) Use of Electronic Records and Signatures. The City authorizes the use
and acceptance of electronic records and electronic signatures in any internal or external
City business, documents, and transactions when it is operationally feasible, where
technology permits, and when it is otherwise appropriate at the discretion of the City
Manager, in accordance with the UETA and section 16.5 of the California Government
Code.
CC Reso No. 2020-30 Page 4 of 6 July 28, 2020
id or unconstitutional section, subsection, sentence, clause,
phrase of this ordinance are declared to be severable. The Grand Terrace City Council
hereby declares that it would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses, phrases, parts or portions thereof be
declared invalid or unconstitutional.
SECTION 4. Certification and Effective Date. The City Clerk shall certify to
the adoption of this Resolution. This Resolution and the adopted policy shall take effect
immediately.
CC Reso No. 2020-30 Page 2 of 6 July 28, 2020
48.61 $ 35.00 $ 865.76
1178181210000 22755 Franklin St Grand Terrace CA $ 251.79 $ 295.59 $ 35.00 $ 582.38
1178201170000 12751 Wilmac Ave Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178201320000 22635 Tanager St Grand Terrace CA $ 190.50 $ 223.64 $ 35.00 $ 449.14
1178201350000 22669 Tanager St Grand Terrace CA $ 127.66 $ 149.86 $ 35.00 $ 312.52
1178201400000 22668 Tanager St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178201610000 12727 Dutch St Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178221320000 22595 Robin Way Grand Terrace CA $ 74.62 $ 87.60 $ 35.00 $ 197.22
1178221350000 22600 Robin Way Grand Terrace CA $ 39.56 $ 46.43 $ 35.00 $ 120.99
1178221540000 22622 Robin Way Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178221570000 22656 Robin Way Grand Terrace CA $ 20.65 $ 24.25 $ 35.00 $ 79.90
1178221710000 22554 Main St Grand Terrace CA $ 244.15 $ 286.61 $ 35.00 $ 565.76
1178231070000 22820 Raven Way Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178231130000 22785 Raven Way Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178231280000 22795 Robin Way Grand Terrace CA $ 190.27 $ 223.35 $ 35.00 $ 448.62
1178231710000 22740 Main St Grand Terrace CA $ 247.17 $ 290.16 $ 35.00 $ 572.33
$ 52,610.67 $ 61,760.36 $ 8,190.00 $ 122,561.03
DELINQUENT COMMERCIAL SEWER ACCOUNT USERS
APN Service Address City State Amount
1167181140000 12438 Michigan St Grand Terrace CA $ 1,273.38
1167281010000 12667 Michigan St Grand Terrace CA $ 341.53
1178011070000 22505 Barton Rd Grand Terrace CA $ 1,689.65
1167181110000 12490 Michigan St Grand Terrace CA $ 829.04
7/28/2020 5/6
5.00 $ 87.34
1178091240000 22797 Wren St Grand Terrace CA $ 222.94 $ 261.72 $ 35.00 $ 519.66
1178091270000 22833 Wren St Grand Terrace CA $ 259.50 $ 304.64 $ 35.00 $ 599.14
1178101230000 22551 Thrush St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178101380000 22653 Cardinal St Grand Terrace CA $ 170.55 $ 200.21 $ 35.00 $ 405.76
1178101450000 22573 Cardinal St Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
7/28/2020 4/6
09.64
1167351170000 12580 Mirado Ave Grand Terrace CA $ 55.54 $ 65.20 $ 35.00 $ 155.74
7/28/2020 3/6
(2) Electronic Transactions and Communications. In any transaction or
communication with the City for which the parties have agreed to conduct the transaction
or communication by electronic means, the following provisions apply:
(A) When a record is required to be in writing, an electronic record
satisfies that requirement, if it is in accordance with the UETA.
(B) When a signature is required, the parties may agree that either:
(i) An electronic signature satisfies that requirement if it is in
accordance with the UETA; or
(ii) A digital signature satisfies that requirement, if it is in
accordance with section 16.5 of the California Government Code.
(3) Digital Signatures. Any use of digital signatures pursuant to this policy
shall conform to the requirements set forth by the California Secretary of State in Title 2,
Division 7, Chapter 10 (Digital Signatures) of the California Code of Regulations, as
amended.
(4) Accurate Reproduction. All electronic records and electronic signatures
used in any internal or external City business, documents, or transactions, shall be
capable of retention and accurate reproduction by all parties or persons entitled to retain
the record, transaction, or other document.
(5) Records Retention. All electronic records and electronic signatures in any
internal or external City business, documents, or transactions shall be retained by the City
in accordance with applicable law and the City's records retention policy.
(6) Improperly Executed Records. Any use of an electronic record or
electronic signature that is not in accordance with City administrative policies and
procedures, or any unauthorized signing of any contract, record, or other document, shall
render such contract, record, or other document invalid as not fully and properly executed
by the City.
(6) Delegation. Authority to sign or execute contracts, records, or other
documents via electronic signatures or digital signatures may be delegated by the City
manager to other City department heads or designated City staff members. The act of
delegation of electronic signature authority by the City Manager or other City department
head must be memorialized in writing, including, but not limited to, memorandum, City
form, e-mail, or delegation process recorded within electronic signature software.
(7) Prohibited Uses of Electronic Signatures. Use of electronic signatures is
prohibited in the following situations:
(i) Transactions for which electronic signatures are not enforceable by law;
and/or
CC Reso No. 2020-30 Page 5 of 6 July 28, 2020
y shall take effect
immediately.
CC Reso No. 2020-30 Page 2 of 6 July 28, 2020
48.61 $ 35.00 $ 865.76
1178181210000 22755 Franklin St Grand Terrace CA $ 251.79 $ 295.59 $ 35.00 $ 582.38
1178201170000 12751 Wilmac Ave Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178201320000 22635 Tanager St Grand Terrace CA $ 190.50 $ 223.64 $ 35.00 $ 449.14
1178201350000 22669 Tanager St Grand Terrace CA $ 127.66 $ 149.86 $ 35.00 $ 312.52
1178201400000 22668 Tanager St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178201610000 12727 Dutch St Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178221320000 22595 Robin Way Grand Terrace CA $ 74.62 $ 87.60 $ 35.00 $ 197.22
1178221350000 22600 Robin Way Grand Terrace CA $ 39.56 $ 46.43 $ 35.00 $ 120.99
1178221540000 22622 Robin Way Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178221570000 22656 Robin Way Grand Terrace CA $ 20.65 $ 24.25 $ 35.00 $ 79.90
1178221710000 22554 Main St Grand Terrace CA $ 244.15 $ 286.61 $ 35.00 $ 565.76
1178231070000 22820 Raven Way Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
1178231130000 22785 Raven Way Grand Terrace CA $ 221.21 $ 259.69 $ 35.00 $ 515.90
1178231280000 22795 Robin Way Grand Terrace CA $ 190.27 $ 223.35 $ 35.00 $ 448.62
1178231710000 22740 Main St Grand Terrace CA $ 247.17 $ 290.16 $ 35.00 $ 572.33
$ 52,610.67 $ 61,760.36 $ 8,190.00 $ 122,561.03
DELINQUENT COMMERCIAL SEWER ACCOUNT USERS
APN Service Address City State Amount
1167181140000 12438 Michigan St Grand Terrace CA $ 1,273.38
1167281010000 12667 Michigan St Grand Terrace CA $ 341.53
1178011070000 22505 Barton Rd Grand Terrace CA $ 1,689.65
1167181110000 12490 Michigan St Grand Terrace CA $ 829.04
7/28/2020 5/6
5.00 $ 87.34
1178091240000 22797 Wren St Grand Terrace CA $ 222.94 $ 261.72 $ 35.00 $ 519.66
1178091270000 22833 Wren St Grand Terrace CA $ 259.50 $ 304.64 $ 35.00 $ 599.14
1178101230000 22551 Thrush St Grand Terrace CA $ 382.15 $ 448.61 $ 35.00 $ 865.76
1178101380000 22653 Cardinal St Grand Terrace CA $ 170.55 $ 200.21 $ 35.00 $ 405.76
1178101450000 22573 Cardinal St Grand Terrace CA $ 328.50 $ 385.64 $ 35.00 $ 749.14
7/28/2020 4/6
09.64
1167351170000 12580 Mirado Ave Grand Terrace CA $ 55.54 $ 65.20 $ 35.00 $ 155.74
7/28/2020 3/6
(ii) Transactions requiring a handwritten signature, such as transfers of real
property; and/or
(iii) Checks or any other forms of payment issued by the City.
(8) Electronic Record and Signature Methods. The City Manager or his or
her designee shall determine acceptable technologies and vendors that comply with
applicable laws and are consistent with industry best practices to ensure the security and
integrity of all records and signatures created and executed in accordance with this policy.
(9) Administrative Policies and Procedures. The City Manager shall have
the authority to amend this administrative policy and develop procedures to the extent
necessary to implement the terms of this policy.
CC Reso No. 2020-30 Page 6 of 6 July 28, 2020
L. Thomas --
City Clerk = -
City Clerk = `"
0 A-6
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2020-30
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, at the regular meeting of said City Council
held on the 28th day of July 2020, and that the same was passed and adopted by the
following vote:
AYES: Council Members Allen, Hussey; Robes; Mayor Pro Tern Wilson;
Mayor McNaboe
NOES: None.
ABSENT: None.
ABSTAIN: None.
Executed this 29th day of July 2020, at Grand Terrace, California.
ebra L. T as
City Clerk - _ _
-
City Clerk = `"
0 A-6