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10/01/2012 - SP CITY OF GRAND TERRACE NOTICE AND CALL OF SPECIAL MEETING OF THE GRAND TERRACE OVERSIGHT BOARD TO THE MEMBERS OF THE OVERSIGHT BOARD AND TO THE SECRETARY: NOTICE IS HEREBY GIVEN that a Special Meeting of the Grand Terrace Oversight Board of the Successor Agency of the former Grand Terrace Community Redevelopment Agency is hereby called to be held on Monday, October 1, 2012, at 4:00 p.m. in the Council Chambers, located in the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California. Said Special Meeting shall be for: See Attached Agenda. Dated: September 27, 2012 WALT STANCKIEWTIZ, CHAIRMAN Grand Terrace Branch Library TRACEY'R-MARTINEZ CITY CLERK B Tracey R . a inez meeting. City of Grand Terrace Page 2 Updated 8/2/2012 2:53 PM he City. CITY OF GRAND TERRACE ° T` OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY OF THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AGENDA • OCTOBER 1, 2012 Council Chambers Special Meeting 4:00 PM Grand Terrace Civic Center• 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in .this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the Oversight Board during the meeting with regard to an item on the agenda, please complete a request to speak form available at the entrance and present it to the Secretary. Speakers will be called upon by the Chairman during public comment. Any documents provided to a majority of the Oversight Board regarding any item on this agenda will be made available for public inspection in the City Clerk's office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.cityofgrandterrace.org CALL TO ORDER Pledge of Allegiance Roll Call Attendee Name _ ( Present I Absent Late Arrived Chairman Walt Stanckiewitz r 1 ❑ ❑ �v ❑ Vice-Chairman Cindy Saks 0 ❑ Board Member Frank Miranda El Board Member Jacqueline Mitchell ❑ 0 Board Member Richard Shields El ❑ 0 Board Member Jess Vizcaino 0 0 1. CONFIRMATION OF AGENDA 2. SPECIAL PRESENTATIONS 3. PUBLIC COMMENT This is the opportunity for members of the public to comment on items on the agenda only. At a special meeting of the City Council, pursuant to California law, the Council will only be taking public comment on items listed on the agenda. 4. APPROVAL OF MINUTES 1. Approval of Minutes—Regular Meeting—09/19/2012 City of Grand Terrace Page 1 Updated 9/24/2012 2:51 PM or clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. City of Grand Terrace Page 1 Updated 8/2/2012 2:53 PM cognized Obligation Payment Schedule(ROPS)is to be completed by 3/1/2012 by the successor agency,and subsequently be approved by the oversight board before the final ROPS is submitted to the State Controller and State Depart .'All total due during fiscal year and payment amounts are projected. •••Funding sources from the successor agency: (For fiscal 2011-12 only,references to RPTTF could also mean tax increment allocated to the Agency prior to February 1,2012.) RPTTF-Redevelopment Property Tax Trust Fund Bonds-Bond proceeds Other-reserves,rents,interest earnings,etc LMIHF-Low and Moderate Income Housing Fund Admin-Successor Agency Administrative Allowance •-Only the January through June 2012 ROPS should include expenditures for pass-through payments.Starting with the July through December 2012 ROPS,per HSC section 34183(a)(1),the county auditor controller will make the required pass-through paym ent amounts are projected. ••'Funding sources from the successor agency: (For fiscal 2011-12 only,references to RPTTF could also mean tax increment allocated to the Agency prior to February 1,2012.) RPTTF-Redevelopment Property Tax Trust Fund Bonds-Bond proceeds Other-reserves,rents,interest earnings,etc LMIHF-Low and Moderate Income Housing Fund Admin-Successor Agency Administrative Allowance •••.-Administrative Cost Allowance caps are 5%of Form A 6-month totals In 2011-12 and 3%of Form A 6-month totals In 2012-13. The calculation should not factor in pass through payments paid for with RPTTF in Form D. . - - - - - - Totals-Bond Proceeds 21,491,152 2,008,695 80,000 80,000 80,000 130,000 105,000 1,105,000 1,580,00 Totals-Other 463,167 463,167 - - - - - 463,167 463,16 Grand total-This Page 21,954,319 2,471,862 80,00D 80,000 80,000 130,000 105,000 1,568,167 2,043,16 • The Preliminary Draft Recognized Obligation Payment Schedule(ROPS)is to be completed by 3/1/2012 by the successor agency,and subsequently be approved by the oversight board before the final RODS is submitted to the State Controller and State Depart ••All total due during fiscal year and payment amounts are projected. •••Funding sources from the successor agency:(For fiscal 2011-12 only,references to RPTTF could also mean tax increment allocated to the Agency prior to February 1,2012.) RPTTF-Redevelopment Property Tax Trust Fund Bonds-Bond proceeds Other-reserves,rents,interest earnings,etc LMIHF-Low and Moderate Income Housing Fund Admin-Successor Agency Administrative Allowance $ - 28) - $ - 29) - $ - 30) $ - 31) $ - 32) Totals-This Page(RPTTF Funding) $ 50,777,174 $ 5,446,351 N/A $ 9,276 $1,947,759 S 33,090 $ 30,090 $ 39,090 $1,780,471 $ 3,839,776 Totals-Page 2(Other Funding) $ 21,954,319 $ 2,471,862 N/A $ 80,000 $ 80,000 $ 80,000 $130,000 $105,000 $1,568,167 $ 2,043,167 Totals-Page 3(Administrative Cost Allowance) $ 13,765,000 $ 594,075 N/A $ 49,508 $ 49,508 $ 49,508 $ 49,508 $ 49,508 $ 49,506 $ 297,046 Totals-Page 4(Pass Thru Payments) $ 80,317,466 $ 2,385,000 N/A $ - $ - $ - $ - $ - $1,305,000 $ 1,305,000 Grand total-All Pages $ 166,813,959 $10,897,288 N/A $138,784 $2,077,267 $ 162,598 $209,598 $193,598 $4,703,144 $ 7,484,989 • The Preliminary Draft Recognized Obligation Payment Schedule(ROPS)is to be completed by 3/1/2012 by the successor agency,and subsequently be approved by the oversight board before the final ROPS Is submitted to the State Controller and State Depart ••All totals due during fiscal year and payment amounts are projected. •••Funding sources from the successor agency: (For fiscal 2011-12 only,references to RPTTF could also mean tax Increment allocated to the Agency prior to February 1,2012.) RPTTF-Redevelopment Property Tax Trust Fund Bonds-Bond proceeds Other-reserves,rents,interest earnings,etc LMIHF-Low and Moderate Income Housing Fund Admin-Successor Agency Administrative Allowance r Agenda Oversight Board October 1, 2012 5. UNFINISHED BUSINESS 6. NEW BUSINESS A. Due Diligence Review-Authorization to Contract with Auditor and Appropriation of Funds 7. PUBLIC HEARINGS 8. BOARD MEMBER REPORTS 9. CLOSED SESSION ADJOURN The Next Oversight Board Meeting will be held on Wednesday, October 10, 2012, at 4:00 PM. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. • City of Grand Terrace Page 2 Updated 9/24/2012 2:51 PM 2 WALT STANCKIEWTIZ, CHAIRMAN Grand Terrace Branch Library TRACEY'R-MARTINEZ CITY CLERK B Tracey R . a inez meeting. City of Grand Terrace Page 2 Updated 8/2/2012 2:53 PM he City. • AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss. CITY OF GRAND TERRACE ) I, TRACEY R MARTINEZ, City Clerk of the City of Grand Terrace, being first duly sworn, depose and say: That I, at all times herein mentioned, was and now am the duly qualified City Clerk of Grand Terrace, State of California; that on the 27th day of September, 2012, caused to be posted in three conspicuous places, as required by law, the following: Notice of Special Meeting of the Oversight Board of the Successor Agency of the former Grand Terrace Community Redevelopment Agency that was called to be held on Monday, October 1, 2012. (1) City Hall (2) Child Care Center (3) Grand Terrace Branch Library TRACEY R MARTINEZ CITY CLERK _ Traceyyy Martinez e 2 Updated 8/2/2012 2:53 PM he City.