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03-01-2019 CITY OF GRAND TERRACE PARKS &RECREATION ADVISORY COMMITTEE GOALS AND OBJECTIVES WORKSHOP SPECIAL MEETING March 1, 2019 - 3:00- 7:00 p.m. City Hall Community Room—North 22795 Barton Road MINUTES CALL MEETING TO ORDER: Chairman Brian Phelps convened the Parks &Recreation Advisory Committee Goals and Objectives Workshop at 3:25 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Vice-Chair Karen Suarez ROLL CALL: Present: Committee Members Firnkoess, Rivera; Vice Chair Suarez; Chairman Phelps Absent: Committee Member Freund 1. Public Comments None. 2. Staff Presentation G. Harold Duffey, City Manager reviewed the City's 2030 Vision, Goal#4: Develop and Implement Successful Partnerships. He also asked each Committee Member what goals they have for the City's Parks: Chairman Phelps Use City's Tax Dollars to provide and maintain safe, relaxing or active places for our community to enjoy and be proud of. Vice-Chair Suarez Connect community to parks and activities; voice ideas for more activities for youth, families and pets; and give back by volunteering time. Minutes Parks Et Recreation Advisory Committee March 1, 2019 Committee Member Firnkoess Assist in the implementation of youth programs, update existing parks, create new safe places and a waterpark. She would also like to see after school programs similanto those programs that the REC Center provides and create a large usable space for youth groups to meeting. Bring Hai to the community. Committee Member Rivera To ensure our parks are preserved for the community to enjoy. 3. Goals and Priority Workshop (1 1/2 hours) a. Individual Visioning Exercise City Manager Duffey asked each Committee Member what they liked about the current parks: Chairman Phelps Are varied and well used by our community. Vice-Chair Suarez Open spaces to gather and play, unique spaces, and peaceful. Committee Member Firnkoess Our parks are accessible, diverse and offer different areas of interest; i.e. dog park, fitness park and play areas. Committee Member Rivera For a city our size, we have more than other cities that are bigger. City Manager.Duffey asked what each Committee Member would like to improve in the City's parks: Chairman Phelps Improve maintenance and repair damaged facilities in a timelier manner. Minutes Parks it Recreation Advisory Committee March 1, 2019 Vice-Chair Suarez Not enough parking, add playground equipment for kids with special needs, adopt a park program for community groups,more shade and open a skate park. Committee Member Firnkoess Build a community center at one of our parks,more swings with upgraded equipment for special needs, more shade at Veteran's Park and add a new water park. Committee Member Rivera Maintenance. City Manager Duffey provided the Committee with the following Community Pride Events managed by the City, as well as supported by the City as follows: Rabies Vaccination Clinic Bulky Item Pickup Walk on Blue Mountain Summer Recreational Activities American Red Cross Blood Drive Movies in the Park Community Cleanup Day/Wall Painting Halloween Trunk or Treat State of the City Country Fair Art Show Veterans Day Community Day Light Up Grand Terrace Memorial Day , City Birthday Potluck City Manager Duffey asked each of the Committee Members which of the events listed above would they like to see the City continue Chairman Phelps Walk on Blue Mountain, Community Cleanup Day, Community Day, Veterans Day and all current events. Vice-Chair Suarez All events however she would like to add special classes; i.e. knitting, painting, how-to classes and spelling bee. Committee Member Firnkoess Community Clean Up Day, Summer Recreational activities, Movies in the Park, Veteran's Day and Light Up Grand Terrace—All Events. She would also like to include a 5K, Bike Race, Parade, Women's Day event, Hero's Day and a spelling bee. Minutes Parks Ft Recreation Advisory Committee March 1, 2019 Committee Member Rivera All events. b. Capital Improvements in existing Parks (Park Study) A review of the Existing Parks Assessment was conducted of each individual park and the following additional opportunities were suggested by the Committee to enhance each park: Grand Terrace Fitness Park Cameras, plants, gorilla grass, fitness equipment shading and playground sails. Griffin Park Dog waste station,maintenance. Gwenn Karger Park Removal of a palm tree that does not belong and trimming. Veteran's Freedom Park Add sport turf. Richard Rollins Park Update some plants, add special needs swings and create an amphitheater. Susan Petta Park Seating shade. T.J. Austin Park Replace wood chips in play area. c. Additional Items No discussion. Minutes Parks Ft Recreation Advisory Committee March 1, 2019 d. Prioritization No discussion at this time. Break- Dinner 4. New Parks (30 minutes) a. Blue MountainNature Trail City Manager Duffey provided information to the Committee regarding the Blue Mountain Trail Head conceptual design, scope of services and a review of the completed new parks; Soccer Field Renovation, Swimming Pool and Dog Park. b. Community Meetings City Manager Duffey stated that the City will reach to the residents regarding community meetings to be held in the near future regarding the design and scope of services for the Blue Mountain Trail Head. 5: Recreation and Special Event Activities (45 min) a. Resource Allocation i. Recreation Activities City Manager Duffey asked each of the Committee Members what kind of recreational programs they would like to see implemented by the City to sponsor or partner with another agency: Chairman Phelps More communication and cooperation with existing youth groups; date night. Vice-Chair Suarez Partner with the REC Center on arts programs and parent and me activities. Dance/exercise programs, sports for adults (adult leagues), after school programs, game night and open mic events. Committee Member Firnkoess After school care, racquetball, tennis, swimming club, tutoring,knitting, dance,music and karate. Minutes Parks Et Recreation Advisory Committee March 1, 2019 Committee Member Rivera 5k walk/run, GT Classic Bike, after school program partnered with CJUSD and pickleball. Additional suggestions were increased resident participation at the Senior Center for their game night and creating a book club. ii. Special Event Activities Please see discussion above. 6. 2019 Activities Guide (15 min) No discussion at this time as the guide was not available. 7. Committee Member Comments (30 min) None. 8. Staff Summary-next steps Staff will address those items that can be completed with the resources which are readily available. 9. Adjournment Chairman Phelps adjourned the Parks and Recreation Advisory Committee Goals and Objectives Workshop at 6:40 p.m. Brian PfieflCrman Debra Thomas, Committee Secretary Next Meeting Date: April 11, 2019 @ 4:00 p.m. Managed by City/ Community Events Date Provide Support Expense Rabies Vaccination Clinic 16-Jan-1 9 Managed by City Revenue Neutral ar abagpf , �T, i n,....... 3 American Red Cross Blood Drive 6-Mar-1 9 Provide Support 500.00 V 0ppq.1 'd 4 MM State of the City TBD Provide Support 300.00 an' e t Ag t Wil", Community Day TBD Managed 'by City 5,000.00 P Y. '27 P Memo ,.i,a'[- D" Bulky Item Pickup TBD 'Managed by City 1 ,000.00 fl TBD�P� C n1m, c e Pgeq A- Y Movies in the Park TBD Managed by City 2,000.00 QP lq� 1 1. ? �j 0 '0 run 'Hal k.,,,,' 'Halloween Country Fair 2-Nov-1 9 Managed by City 1 ,000.00 0 q�� P 'r a Y, ort 91v Veterans: P- Light Up Grand Terrace TBD Managed by City 10,000.00 -i- t Y Birthday Man d15 Y,­A9A-- Total: 28,500.00 ATTACHMENT III i CITY OF GRAND TERRACE existing parks assessment- GRAND TERRACE FITNESS PARK GRIFFIN PARK GWENN KARGER POCKET PARK VETERANS FREEDOM PARK NOVEMBER 2016'1-REPORT RICHARD ROLLINS COMMUNITY PARK 5 SUSAN PETTA PARK T.J. AUSTIN PARK 3 i • 1 introduction CITY OF GRAND TERRACE EST 1978 A60`rTtie'cITY.' CAUFORNIA .: y Population_12;33TQ01A �6,6tibn:_1,06 :feet:Ci3uerage).:: . DESCRIPTION OF-THE CITY "' "• Grand Terrace is a city in San Bernadino County, California, '.Sle:::8 502sgiiar .iIles incorporated in 1978. Settlers date back to the 1800s. The : City is nestled between two mountain ranges,Blue Mountain to the east, and La Loma Hills to the west. As a part of the California sun belt, the area has a rich agricultural heritage, well known for citrus(Blue Mountain brand)and honey.Today; the City is known for its safe neighborhoods and thriving businesses.Grand Terrace boasts a natural beauty and many recreational opportunities. SCOPE OF WORK 1) To collect and review information on the City`s existing park facilities,. and provide a,quantitative and qualitative evaluation thereof. 2)To conduct two(2)community focus groups to determine key issues,priorities and perceived community facility needs. 3) To prepare an existing conditions assessment report to summarize the results of the existing park review,evaluation and analysis activities. 2 I CITY OF GRAND TERRACE PARKS ASSESSMENT 2016 � r^x��i,+1 yt,�� � '�6��x ��'�'2� �� �t r'��s'i�y,;zf.•�+•�wt � "St+`�u '� �r, lr XI#1 ; �`�r. "Y'.r' i .�. „ �f� ��y.• . 1 y.�Q....�Y gg T,�" ry T.oa`���'` +"�# fir"�•� .a R��i�i 'in v ,t� ;� 3 P�-r�' i .i.Y M�y,y��+ •-i�yi s;�' `��. ' ���w5��,.r- w"a�; � •.+`""# '�Xr�„�� C;. t �d v".� -.' 9 �� '�'•i'., r "�.. tn���;�''�', �4 �` ` ,r iY,.,».,,,,.r��'• r ,�j tom' r �^" ��,,2,,���T L� �r..'� "���` �� '�f�� ;s••.S` :.. aA W "",i'h'Aa3t'''i✓" � . fir frr w * AG •�.7 y xtk'r +fr„ `'�, ?' . ' � ,. � •t.,4! t _�I��""� SF•�,..u- ,.� �� iX„ 'Y1^E.�A'���t ti,��r �� 1'i}, )t•P �P,i '�•�'•� t ,ki'�,,,�" >,•F, •ia,r�jj p r'� t '" ;-�t;k-•,' :i � �� .. ;�+ 4M�'+.�'wr", - nyrt�;�`�,��x 15.'�ti�$�rJ��"••�!r� t � ».:'N ?� "�xr=itt+;i �;.rY,s yj'� y r �,��'t ^ � R,�r �t ' 1,... .. �e +�+� a r�'•=,!' f t,r 1IXY; f �s.Y"rr r s,:✓_p 1s ;r •. ' af • i ai d - p`� tYY'`'k"' 44 " `ri ,'It ,y rl� '; "• tJ r a/+.i.y. r• �'�.� ,µ �fis ' Im RVLti 4 OR '�.. 04*� #!a�+d' Aq'F aa<,bi Rl�'� "yF,k.n^1 r..{.•� x ,k ti�.F ,t� r a .a* :. _+'Jfi,, tr"��'" �y�h t+''Y ^'Y. �'''�`y �ia�i� "* � I �� A•�. �",�y�w� K>rr1°•" r.t'^2 ,1 •f F*• j f'4( CB�jpr.�/F a ^: R�t r��i ,ete'/'� �• ,,;x� l�•.��$i'� ANY d .,y �r� � ~` + '''"• Z,• ��.,Y � Ali •' —`'y�x` Y �9r�1�:Q`i'�1fia{�'i�r.,�F4•.u�*�r r`��#it'i y} �'� j �� �. -41 1:'Y 'r)a vsy v ; .4 S 4'rLfyy� f;�7Nr;..l • i �. r^ iA­ "3 � n � t `F �T�1'""- 4 f a. •"A.7l 7 l 1'�Si ..i R !' �. i. j}0.M ✓ i ;''i'L i f to y'7 •':•7,j f'fJ / i / y e +' ►'. k Y#YµW�T{ice i �T,*i MX f cr .r-„.+' _ ��'Y } � �3��, S -�+��t�.rtit�I»'�i�� FRS ..��i�N'�;§���� �'a��•��, 3 x* �*�t:,��0.n�.��' 'Y•�,1 �"X� t� ,�,� �•. :k..i�Yt+r rr:i. }�yyyt tr - rY a•• grand tarraCe fitness park GRAN® TERRACE FITNESS PARK EST 2013 , 21937 GRAND TERRACE ROAD I OPEN DAWN TO DUSK SIZE ' 2.55 acres CLASSIFICATION Y4 j Neighborhood Park DESCRIPTION OF PARK FACILITY Grand Terrace Fitness Park is a 2.55-acre neighborhood park adjacent to single-family residences, as well as a mobile home park to the south of the park.The City of Grand Terrace owns, maintains and operates the park, which features a iZ' tennis court, two children's play areas, two shade structures with picnic tables, a single-stall restroom building, parking, r solar-powered pedestrian lighting, a fitness loop with fitness stations, accessible walkways and ample bench seatingr throughout. �ti a CURRENT CONDITIONS •°"`""'" „-,,.. �� +� ' Grand Terrace Fitness Park is a relatively new addition to the City's parks. It is well maintained and is in good condition overall. The drought-adapted plant palette and fitness- focussed plan of the park is well-suited for the needs of the community. The plant material appears healthy and suggests that the irrigation is well-programmed for drought conditions and the plant selection, in general. A few plants exhibit stress. Other plaques identified plants that need to be replaced. Thus, diligent monitoring of irrigation and plant health is recommended for continued success of plantings. There is a distinct lack of tree plantings to provide natural. shade for the fitness loop and play areas.A large open space r' to the northwest of the park, currently covered with mulch provides opportunity for future phased, and additional fitness elements. OPPORTUNITIES • More natural shade • Additional fitness elements - CAM/,Cps �QI'U LLB}' (�nASS • Fr�+,i.li ,v im�,t,6,,J;/b • �c�K rQ2o ut�i� �5A-i LS 4 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 0 b f � grand terrace fitness park EXISTING SITE:AMEN,ITIES: ' a -Two(2)children'pIay areas_(2 to 5 years old;5.'to'.12 years' _ 'old);rubberized surfacing;Accessible S J ,°C• •; Two(2)shreds shelters with two(2)pimic tables each,solar= powered lighting;Accessible •• Concrete walkways;Accessible Fitness loop.decomposed granite ="'"°' T} ;s,' ; 9 F_ �� • Fitness stations'(5) - �. One(1)tennis court f • One(1)restroom;Accessible . • On-site parkin.g.(2 spaces);One(1)accessible parking space. •: One(1)bike rack f, • Solar-powered.security lighting• " b` .,.rA Y �� " •. Two(2)seatwall planters •. Bench seating(14) " 1) inking fountains 1 • Trash'receptacles(2) ' •. Drought-adapted landscaping r 11l - lnterpretive Automatic•irrigation system �a r �.+r',tee-o.��,'v_ ?:.n•,1•;�.{ ',��. ";�,,rl'.'i..,YN•r .. r_'�<`_�'�'.x-. �' �:>}��,;,''''•i.:.�';;'„tire J``.<.;��r�4�r,;,',r�,+r,:r °' � ?'f" � r _ --_"'»,c-ter ..�'r�ri. '�S;!�;�'�}L''Y•y.J°'�y�,,l':r�J.;':.l''.: H,.r d,a•i. q, ',: �-- � r':";�. �- �r ri:,��';':'r'rr'��.�1:�.•�c',.'r ,,�c'r•r DJ'�f2`fj'f�n' .'.: •`. ,� J,� 's�> �g< <t . - .,�`_-v�p'�';` 4i5'dy,''A ,il,, ;f('`:r l; '- �r'r><Ir,r•'1fJ.J:°�e t}'',�aIt,rY✓r p!k..-:'.'y f t:acy eJ /Kt't'rJy ., - .-.,.....;:,:.^.,.?-,fie,'^�-,•-, '.�'. e'a..j,'x.rb.;i its ^i°:Jyf;��3'�?�f��• ,+�5'" '%�� `•+':�"Nk:..,,r"r Tf.�'f.,.:'l:rr,"R;,.l'.'S ,F,`+ ' � -1','�'��•r'•�' H, yJ�y5�6 CITY OF GRANO TERRACE PARKS ASSESSMENT 2D '6 I 5 griffin park GRIFFIN PARK 22954 MERLE COURT SIZE 1.7 acres CLASSIFICATION Greenbelt Park DESCRIPTION OF PARK FACILITY Griffin Park is a 1J-acre, undeveloped greenbelt-style park located in a neighborhood at the northeastern corner of the City of Grand Terrace, immediately south of Merle Court. The park runs in a north-south direction, and measures _ approximately 260 yards in length, or 0.15 mile. The north and south ends of the greenbelt terminate at neighborhood streets, Merle Court and Paradise Street, respectively. The City of Grand Terrace owns and maintains the park which consists of mostly flat,open turf scattered with mature trees, and other opportunistic vegetation at the park edges. The park also contains a few citrus trees. A concrete V-channel trench runs the entire length of the west edge of the park to accommodate run-off during a stormwater event from the higher grade at the east of the site.The park sits above a Santa Ana Valley 9-foot diameter, high-pressure water pipeline. No recreational amenities are currently present in the park.Street parking is available. CURRENT CONDITIONS Griffin Park offers a large open turf area that can be used for open space recreational activities,dog walking,or relaxation. Surrounding mountains and hillsides provide good views from within the park. Slopes within the site show no evidence of erosion,are vegetated,and are generally in good condition. A few trees along the northern edge provide some shade for park visitors. However,there are no amenities encouraging a long-term visit to the site.The site is also not currently ADA accessible. OPPORTUNITIES • Improvements to the existing irrigation system to increase efficiency of overall water usage • .BOG AoaP .5' *'o"J 6 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 0 b griffin park •EXISTING,S.IT- -AMENITIESa • .Auto'riiatic irrigatiOn system !. .;Opera turf• : . .. ' •r �rs,r�nn{Mi4yy.�,4•r..,`y t;`�'',�q.4�{�a�'•'�$.x'�y:r,•: h, . 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 20 'h 7 gwann karger packet park GWENN KARGER PARK EST 2008 ' : 1 SIZE 5,500 square feet a. CLASSIFICATION Pocket Park DESCRIPTION OF PARK FACILITY Gwenn Karger Park is a 5,500 square foot pocket park located on the northwest corner of DeBerry Street and Mount Vernon Avenue. Single-family residences surround the park to the west and north.A busy thoroughfare, Mount Vernon Avenue, separates the park from more single-family residences to the east. Terrace Hills Middle School is across F# b the street. The City of Grand Terrace owns, maintains and operates the park, which features three murals honoring the City's heritage of both the citrus and honey trades, made of tiles individually painted by children from the community. A ' time capsule was placed in the park to be opened on the City's 50th anniversary, November 2028. The park contains a rose garden, several benches under shade trees, security ,tit cameras and lighting. The focal point of the park is a bronze sculpture commissioned by the City in 2007, "Red-Tailed Hawk Soaring Over Blue Mountain,"by artist Patrick Jewitt,a San Bernadino resident.A small mounded turf area provides for open play.Street parking is available. CURRENT CONDITIONS Gwenn Kar er ark is a well maintained pocket ark and is ' 9 P P P in good condition overall.Ample shade Is provided at bench f seating areas. OPPORTUNITIES !+ _ • Some plantings around the perimeter are in need of replacement an/or rejuvenation ` • Some tree uplights appear to be inoperable $ �, r � 4 1,i �It[t���ifil�etxr 8 I CITY OF GRAND TERRACE PARKS ASSESSMENT 0 gwenn ka►ger packet park EXISTING~SITE'AMENITIES: • eWoot'Wl'bronze sculpture; �"Red=Tailed:'Hawk,.:Soaring ' Ouer Blue Mountain,"oo.hlack granite base • Decorated the murals(3) • Time.capsule(1) Decomposed granite path.with paver raAdes'at::entry & . ., .:.. . interior seating;Accessible • Shadearees Turf mound. „ R6se garden` . . . . . . • Bench:seatirig(b) A.Trash receptacles M • 5ecuri li htin tY-Ti 9 • 24hour r'e.crirded video surveillance .. , •.Aufomatic irrigation system ' 41nW f^T�F,•� 1 Y h CITY OF GRAND TERRACE PARKS ASSESSMENT 2016 i 9 veterans freedom park VETERANS FREEDOM PARK EST 1994 21950 PICO STREET I OPEN 7AM TO DUSK SIZE 4 acres 4... cLasslFlcarwN Neighborhood Park DESCRIPTION OF PARK FACILITY Veterans Freedom Park is a 4-acre neighborhood park �� .w ::'.,.. ..tea:... _c r•"= '- ;�. located directly east of Grand Terrace High School. Single- family residences surround the south and east side of the park. Commercial property is to the north side of the park but without direct access. The City of Grand Terrace owns, maintains and operates the park which is well used,consisting of two baseball fields, two basketball courts, one shade structure with picnic tables and barbecues, a children's play area,a combined concession&restroom building, gated on- site parking, pedestrian lighting, accessible walkways and ample bench seating throughout. µ' CURRENT CONDITIONS Veterans Freedom Park is well maintained and is in good . +a: condition overall Recent improvements have been - completed, such as an accessible path to the far baseball field.An allee of trees at the parking entrance have recently been removed to improve lighting and visibility within the parking lot. Drainage to one.drinking fountain, located at the basketball courts,appears clogged. Formerly known as Pico Park, the City Council recently renamed the park to Veterans Freedom Park after the "Freedom Wall" was donated to the City by the Grand Terrace Foundation. OPPORTUNITIES • Improvements to ball fields include: bleacher seating; players' amenities in dugout such as bat racks; repair or . Potential joint use of Grand Terrace High School replace damaged benches;standard trash receptacle baseball fields • Shade shelter and other amenities such as picnic tables . Potential to add skate facility and benches need repainting,repair,and/onto be replaced • Replace sport turf • A few trees may require removal of root barriers due to improper installation within the interior of the tree well • Add,lighting to 2nd field Other trees have caused damage to paving by root intrusion and uplift. Shrubs are past maturation,and need to be replaced 10 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 2GIA l veterans freedom park EXISTING SITE AMENITIES:. • -Two:(2)baseba(i fields with Little League;fencing;ligh{ed; :: .One:(1)lighted hted scoreb66rd;-Bleacher seat'an 'Haurl ;rental 9 9 y. rates • One(11Tee-ball field W " Two(2)basketball:courts,'lighted;concrete suiface;painted striping, ' • One(1)shade shelter with six.(b):picnic:tables and two(2) barbecues;lighted;Hourly:r&AA rates;Accessible.:.; One;(1) children play area(2 to 12 years old),:rubberized surfacing;Accessible . . • One, (1) building, ,combined. concession. & restroom; Accessible On-site parking,lot with accessible parking area • Sadpturo;._3-D. letters spelling.;FREEDOM measuring approximately 4'H x 15'Ark 2'D bne(1)bike rack • Accessible concrete walkways. • Security lighting •:Single picnic tables(7: - • Bench,seating. ti - • Monument signag® .Drinking fountains.(3) • Trash receptacles(S) • 'Mature trees 24=h'our record'ed'video surveillance • Automatic irrigation system I � i _- - CITY OF GRAND TERRACE PARKS ASSESSMENT 2016 I 1'1 rchard rallins park RICHARD ROLLINS PARK EST 1994 ,; .,;� ;'► ."u' •_; 22745 DE BERRY STREET I OPEN QAM TO 'IOPM � ts• t� i�•� SIZE 12 acres '>R,.� r�,,r;=•i CLASSIFICATION Community Park s" DESCRIPTION OF PARK FACILITY Richard Rollins Park is a 12-acre community park located ` '`>; ,y 'x- a. directly east of Terrace Hills Middle School. A steep slope separates the single-family residences to the east. A lesser slope allows access to the park by private gates from several homes at the south. De Berry Street, directly north of the park, separates the remaining homes from the park but features two crosswalks for pedestrian access.'The City of Grand Terrace owns, maintains and operates the park which , is populated with mature trees in key areas, and consists of entry signage, a gated parking area with several accessible parking areas, one stand-alone restroom facility, a separate restroom area combined with a concession stand for weekend events,two children play,areas,four separate shade shelters _ ;f with picnic tables,barbecues,two with lighting and electrical outlets, a small accessible concrete loop path, and several multipurpose fields where there is minimal tree coverage. CURRENT CONDITIONS Richard Rollins Park is a popular destination for the surrounding community for people of all ages. Overall, the b park appears to be well maintained and in good condition. A:9 The hillsides are in good condition but minor erosion was present after recent rains and may need to be addressed before progressing. Embedded boulders are leaching onto adjacent sidewalks causing discoloration.A larger pedestrian loop may be accommodated around the far fields. OPPORTUNITIES • Shade shelter and other amenities such as picnic tables and benches need repainting,repair,and/orto be replaced • New paint is needed in the parking area,especially at fire curb 12 I CITY OF GRAND TERRACE PARKS ASSESSMENT 2016 richard rollins park EXISTING SITEiAMENITIES: Three (3) rnuitipurpose,fells;`lighted; Hci4dj-rental• rates • Four A-shade shelterss each with four(4)'pichic tables. ' and 6'w,(tj_barbecue, lighted;;--Two;.of the shelters ; have etectirical outlets;Hourly rental rates;;Accessible '4 Qr p(1)children pioy;aree(O,ta 4 years old) 'enginee"Qd k wood-fiber surfacing;Accessible. `. :. ^y• ^L' • .One(1)children play.area(5t6 12years old),engineered of ;wood fiber surfacing;Accessible , ¢ •' One(1)restroom building;Accessible.:. • One(1):building, combined concession & restroom -Accessible;Open.only.for events • On=site.parking.tot with accessible parking area: ' Accessible concrete walkways. • 'Seci.rrity Lighting B+rrich seating. . s; =w 4. �cg ' �•: • Monumeht signage •'Drinking fountains(2) s Trash receptacles(7) = • Mature t(ees.in•parking lot,and around play areas • '24hour recorded video suweillance •: Automatic irrigation system: f I ,i Sports fields are under a Joint Use Agreement with the Colton Joint Unified School District CITY OF GRAND TERRACE PARKS ASSESSMENT 2`J96 I 13 susan petta park SUSAN PETTA PARK I EST 2010 22627 GRAND TERRACE ROAD I OPEN SAM TO 5PM 512E 2.60 acres CLASSIFICATION Neighborhood Park DESCRIPTION OF PARK FACILITY Susan Petta Park is a 2.6-acre neighborhood g park located v. -, directly adjacent to the Blue Mountain Senior Villas community center on Grand Terrace Road,just east of Mount Vernon Avenue. The City of Grand Terrace owns the land ' on which the park resides but it is maintained and operated by the Corporation for Better Housing which owns the Blue _ Mountain Senior Villas. Ownership of the community center as well as the park will revert back to the City of Grand TerraceI �( «► : in 2067. The park is well populated with mature trees and w '° ornamental vegetation. At the entrance, the park features i a meditative, drought-conscious water feature surrounded by a decorative circular concrete seatwall with mosaic tiles. i f The park also offers a community garden for residents, as { well as chess tables, and art sculptures. Pedestrian lighting, accessible walkways and ample bench seating are present ^`* throughout the park. Parking is limited to availability at the senior center where a parking pass is required.Street parking is not available.A bus stopis available immediate) outside Y the park. ,•.t., " CURRENT CONDITIONS ; i,' ,�4p '' ' n I Ny r. ' Susan Petta Park is well maintained and is in good condition � �• ;r�^> •�„ . overall. In general,the plant selection offers a rich sensory experience (visual and olfactory),and appears lush and healthy. Much of the bench seating along the pathways is shaded. One drinking fountain was observed leaking and in need of r repair. r w'` :gem • ^� OPPORTUNITIES • A fewtrees and several of the shrubs,especially the agaves, are mature and may need to be replaced • Several seating areas need shading: at the water feature, at the labyrinth, and at the chess tables The plant palette, overall, is considered medium to high water use including several open turf areas,and may need to be reassessed for current municipal water use standards 14 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 201 r'-.J-'-s e Susan petta park :EXISTING SITE;AMENITIES: •• one(1)ftai&canscf66i.awafer featuie-.0ith suricunding' , 6eilchseating • (One(i)�cairimu»rt}i garden;33.piots(28"�x 4B'--'W z 48"LJ.; ,,� a. • Dedication placjues.in planting'beds,:or at bench seating;- cfii{dren's painted Yiies' • Ohe • One(1}flagpole •.M'sculptures:honey:la*',P);abstract(1): _• _.,,. . Accessible concrete walkways, . . • Security lighting , ®. Tvi6-(2)chess tables with:&6cl chair seabrig Bench seating(8) Drinking:fountains(2) Trash receptacles:(4) Nfature trees . •. .: �'�!to, �I • 24-hour reoorded video survelliatiee:::: : •.Automatic irrigation systbM CITY OF GRAND TERRACE PARKS ASSESSMENT 2975 ! 15 J t.j. austin park T.J. AUSTIN PARK I iw, .. ;, 22760 RAVEN WAY SIZE 1.5 acres CLASSIFICATION Greenbelt Park DESCRIPTION OF PARK FACILITY = TJ: Austin Park is a 1.5-acre, partially developed greenbelt- a .^ style park nestled in a neighborhood on the eastern edge of the City of Grand Terrace, east of Oriole Avenue. The park runs in a north-south direction,and spans the length of three neighborhood blocks,crossing two streets,Raven Way and Robin Way. The park features an accessible path which1�" measures approximately 225 yards in length, or just over 0.1 mile, The north and south ends of the greenbelt terminate tl "f at undeveloped land which sits above a Santa Ana Valley £ 3 9-foot diameter, high-pressure water pipeline. The City of Grand Terrace owns and maintains the park which consists of mostly flat, open turf areas scattered with mature trees, and w' A,?'+. .''„ ' Yr;. -`• :.;..:t .,:•,- other opportunistic vegetarion at the park edges,ges, abutting ��� t�rr,�:. . ��•^'i., �� .;, fencing separatingresidents from the Park. The park offers t��'�,","" �"��',�'�;" rt. .��•.: W Vi#e,• �E°,�; y,p"" •; �«;t it"$'>rsF.1:,t'C.4a�?aarv,r�,, p.43. .: .;;_;" one accessible children play area which includes one play structure and a 2-bay swing set(4 swings). Street parking is available. CURRENT CONDITIONS r T.J° Austin Park provides a paved path through the le{rgth # «:• " of the park and one children play area, but otherwise isu-"+ made up of a majority of undeveloped turf area,Views of the surrounding landscape are noteworthy. However, there are . no amenities such as drinking fountains or areas for picnic tables. Shade along the pathway and at the play area are -» Practically non-existent. OPPORTUNITIES `, '" • Existing benches need repainting, repair, and/or to be replaced ® The number of trash receptacles is inadequate • Improvements to the existing irrigation system to increase efficiency of overall water usage 16 1 CITY OF GRAND TERRACE PARKS ASSESSMENT 2 16 ' ti austin park EXISTING SITE'4MENITIES • .One,(1f .children play area' (2-to- '12,.years old): gngineered wood fibeF surfacing;Accessible.' • Orie(1)two-bay swing•set:(4 swings) .:.: . • Open tiirf areas: Accessible pathAre11- �' Bench seating:(4) • Trash.receptacle(1) Au iomatic irrigatfori system ..... _ ten•—�9AmE lY6�llr CITY OF GRAND TERRACE PARKS ASSESSMENT 2-16 17 v However, the City of Grand Terrace passed the Quimby Act which requires developers to pay for or donate open space and parkland to maintain a targeted balance of open space and 4.1 acres of parkland per 1,000 residents. Quimby Fees are collected on alit' new development projects and.are restricted to expansion or development of new open space and parkland. Quimby Fees are a great way for cities to maintain quality of life standards by insuring residents access to passive and active open space within a city. The City of Grand Terrace has a current balance of approximately$303,000 in Quimby Fees as of June 30, 201.5 (Attachment II). DISCUSSION: Staff proposes the City Council use Quimby Fees in the following manner: 1. Insure existing City Park facilities are in compliance with State and Federal laws and; 2. Provide assessment of existing City parks and open space and engage the community on the existing park system's ability to meet current and future recreation needs; 3. Design, and develop cost estimates for three new parks and recreation facilities (Dog Park, Skate Park and Blue Mountain Nature Trail) to facilitate their ability to qualify as "shovel ready" projects and receive, grants.funding for construction from private and government agencies. 1. Compliance Richard Rollins and Pico Park both have snack bars where focal sports groups sell snacks to spectators during little league and soccer games. County Environmental Health recently inspected both facilities and determined that a number of upgrades are necessary for the snack bars to be in, compliance with the latest food prep standards (Attachment Ill). Although the facilities are operated by the leagues, the facilities are City owned. Therefore it is staffs opinion, the facilities need to be upgraded to meet Environmental Health requirements or the City should no longer allow the facilities' to operate. If the facilities continue to operate without meeting all Environmental Health standards, the City could be exposed to future liability. The leagues are currently complying by limiting the products they sell. Limiting the products for sale, because of health restrictions, is impacting overall profits from the snack bars. These sales generate money for athletic uniforms and league necessities. Staff estimates the overall cost to bring both snack bars into compliance is approximately$20,000. In addition to the snack bar issue, Pico Park's new T-Ball field has significant Packet Pg.S1 travel path. issues._ The field was recently constructed after the foss of one baseballs diamond with the development of the high school. The field is placed on the North/East end of the park without a concrete travel path. Access to the field is difficult and nonexistent for anyone who' would-need' to be accommodated! under the Americans Disabilities Act (ADA). Staff has received initial estimates and believes a concrete-path that meets ADA requirements can be designed and constructed for approximately$20,000. Total cost for this component of the entire project is estimated at approximately$40,000. 2. Existiria Parks for Recreation The City of Grand Terrace has a small administrative staff, the current functions of Parks and Recreation Services are assigned to the Community Development Department. City Parks are maintained by Public Works maintenance staff. and contractors. There are no Park and Recreation managers, planners or 1 administrators on staff to address the park planning issues outlined in this report. Therefore, staff engaged MIG Inc. to assist the City with assessment of existing City parks,facilitation of community engagement and the design and'planning for the development of new City Parks. The City's Purchasing Policy (Policy No. 3.01 Section VI C L allows the City to Sole Source Professional Service Contracts when the services provided by a specific company are unique in quality, performance or use specification. Staff, believes MIG Inc. fits this criteria based on their ability to supplement city staff on the various phases and components of this project A comprehensive proposal from MIG Inc. (Attachment IV) is included, it highlights their innovative planning and design solutions on park and recreation projects throughout California. Although the City owns and maintains park facilities it does not officially sponsor any recreational programs. It is only through, its robust community leagues that the City is able to maintain its active and robust recreation programs. In addition to the sports leagues, the City also partners with the Colton Unified School District (CJUSD) through a joint use facility agreement. The agreement is with the CJUSD and the City and the City allows the leagues to utilize CJUSD facilities through.its agreement. The City is currently working with CJUSD on a new agreement. Therefore, before the City embarks on any construction projects or expansion of existing recreations facilities, staff would like to engage the community to assess our existing facilities (including CJUSD) ability to meet existing and future league programs. Staff proposes a, series of community meeting facilitated by MIG Inc. —Total estimate of this component of the project is estimated not to exceed $12,735. 3. New Parks For more than a decade, the City has discussed the development of a Dog Park, community members raised over $12,000 for a, Dog Park and the City Council Packet Pg.82 recently accepted former redevelopment property as the site for a City Dog Park (Attachment V). Staff would like to utilize the planning and design service of MIG Inc. to engage the community, design and prepare construction plans for the Dog Park. MIG Inc. will be charged with delivering, a "shovel ready" project. The City will then seek grant funds from public and private agencies for construction of the Dog Park. Total costs of this component of the: project including engineering services is estimated not to exceed $46,500, Over the last several years the community discussed the possibility of developing a Skate Park in Grand Terrace. Azure Hills Seventh Day Adventist Church most recently established a committee and has a potential site for a Skate Park. In the. past, there has, been some concern about liability of a City if it owned a Skate Park, however many communities throughout the nation own Skate Parks. Staff proposes to move forward with the design of a Skate Park that can be housed on public or private land. There are a number of different designs for a Skate Park. Staff believes the City can effectively design one of the following Skate Parks: a) Skate Dot(can support 3-5 concurrent users, one at a time). b) A Skate Spot(usually has a number of structures on 2,500 to 5,000 square feet); and c) Finally the Neighborhood Skate park (approximately 10,000 square feet which has clear and distinct boarder). MIG consultants will design one of the three options above. MIG's complete project design will include the design and cost for above ground structures to be placed on property owned by the City. However, the plans, once completed can be used on private property, if it is determined that a city owned Skate Park is not feasible, a partnership could also be developed where the plans could be used on private property. It is also suggested.that the Skate Parks mentioned above have certain amenities (Attachment VI). Total cost of this component of the project is estimated not to exceed $22,060 The final new park project is the Blue Mountain Nature Trail. Residents of the "Blue Mountain City" currently don't have legal year round access to the Blue Mountain. People are currently accessing the Blue Mountain from various points, some of which are negatively impacting neighborhoods. The goal of this project is to develop a Blue Mountain Nature Trail that consists of approximately 120 acres. The City currently owns 20 acres, which will act as the Trail Head of the Blue Mountain Nature Trails. The Trail Head is envisioned to include parking, restrooms and other amenities to allow residents and visitors legal and safe access to the Blue Mountain. The goal is to develop the 120 acre Blue Mountain Nature Trail that can eventually be expanded to 500 acres and tie into other trails. In addition to developing legal access to the Blue Mountain, staff is also hoping that this project will reduce negative impacts to existing neighborhoods. Total cost for this component of the project is estimated not to exceed $28,420. Packet Pg.$3 FISCAL IMPACT: This project has no impact on the City's General Fund. Staff proposes to use Park DIF Development Impact Fees) Fund - Fund 13 which consists of Quimby Fees that cant only be used for the improvement and acquisition of new parks and open space. The current balance of this Fund is $303,000 and staff recommends. that $40,000 be appropriated to address Environmental and. Regulatory issues at Richard Rollins and Pico Park and $110,000 be used for a Professional Services contract with MI' Inc (Attachment VII). The total amount, of Quimby Fees requested for this project is $150,000, leaving a balance of$153,000 in Fund 13. Ap ro riation: Fund-No. &Title Account No. &Title Proposed Appropriation, Amount 13—Park Fund 13-640-250 Park $150,000 Improvements—Professional . Services ATTACHMENTS: • Attachment I - Existing Parks (PDF) • Attachment If -Quimby Fee Balance (PDF) • Attachment Ill-Environmental Health Report (PDF) • Attachment IV- MIG Proposal for Grand Terrace (PDF) • Attachment V- Resolution Acquiring 22720 Vista Grande Way (PDF) • Attachment VI -Types of Skate Parks (PDF) • Attachment VII -MIG Agreement (PDF) APPROVALS: G. Harold Duffey Completed 09/15/2015 8:20 PM Finance Completed 09/15/2015 8:43 PM. City Attorney Completed 09/16/20.15 8:41 AM City Manager Completed 09/16/2015 12:40 PM City Council Pending 09/22/2015 6:00 PM' PaaketP. ,84'. A� 1 1 j ATTACHMENT 1 s. Open Space and Conservation Element r7;"' 4.2 EXISTING CONDITIONS 4.2.1 Improved Recreational Resources ®pen space in the City.of Grand Terrace comes in many forms. These include the undeveloped hillside of Blue Mountain,existing public parks and school playgrounds;public utility corridors, and the Santa Ana River floodptain. Improved open space within the City is primarily limited to 3 public parks and school sites. The existing facilities are summarized in Table 4.1 and identified = in Exhibit 4-1. E a+ ° Table 4.1 Exi n Parks and School Sites Richard Rollins Park 5.4 acres Pico Park 5.0 acres N Susan Pe_tta Park(undeveloped) 2.6 acres: o Griffin Park(partially developed) 1.6 acres U) T.J.Austyn Park(partially developed) 1.6 acres c Grand Terrace Wilderness Park(undeveloped) 25.0 acres a` Park Total 41.2 acres. Terrace Hills Junior High School 9.0 acres ° Grand Terrace Elementary School 5.0 acres o Terrace View ElementarySchool 5.0 acres CL 2 High School#3( fanned) 40.0 acres School.Total 59.0 acres a LVI U) L 4.2.2 Biological Resources c m In addition to improved recreation areas,certain areas remain within the City limits that have not been impacted by human occupation. This includes the steep hillside areas of Blue Mountain. w Presently,there are approximately 600 acres of undeveloped area within the City. The majority of this area is located on the west slopes of Blue Mountain,an area that may support a wide range of plants and animal life. Table 4.2 summarizes potential sensitive species that may inhabit this hillside area or other undeveloped lands within the City limits. u c• d E .s R IV-3 Grand Terrace General Plan Adopted April 27,2610 Resolution No.201`0-10 Packet Pg;S5 City of Grand Terrace - Project Site 5-7 7fS -M1, ads 4 � '� Legend `CARDINAL'ST.' - c Project Site .fi try 4 €.. k _ � , CARDINAL - _ vt`. i +,s e , •a-nl , , JY' � cx : y .«.,�-,- �•.- _."„,_.� .--' '�'`�.-<Y: a.-M. ,.:- z:'c£'...�� SC? - >. ::z'Z"' :` _ 'BLUEBIRD LA, r. a. ^m+.: .4..- r:.'m ,y. .s '<c.:.aTr, •r ._".a,.t$,. - : °:s'<+ - _ ,,. `�`� , � .:#- •ra4-•�:".,�.; _sP-4s is . b: .-r.n k >: .tr- :..;.m.",+,.R- -A.< h43-- •`.�.F _ -.Yf". 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R.,., NG'FOR 20 (OECDMPOSED fTE SI RFAC G- � _- x� Y% - •, � " .EXISTI G DRAINAGE:EJ-Goo le earth t0207G.Cr�DOie M G X x' y: y i i t ; w r i x. p "I o {t • • - 0 PRELMNARY CONCEPT,CEPT PAN • ': .. «.. ' ,w 's"•-y;-",R�"`.;�„ �'.`' ,:r+. .. ..t,•"`y,.,, �St 8.tUls lkir�nfl�:rn _... , Ale r �� "'+-`yam x� .«"'=,y" = 5 ,# x'��C_ t '''� _,_. c. -� y-; � •7 r'•..• a .. § , ,`- W�J +� � -' _ � ram• +�i. <'=:. .'#.}<. "a'# k'- k � < . z y. ol 94,J .5ry art _ • _ , TP fc All. •. y oiij 4. Ilk3 , .t" ;' .. +n ,+n' + ''- '`+ '�•` 'a ran., w+. IGn < a t5+!i fa, PAC rt` x ' coa` nay,• y x , J 700 .. �� r �: ♦..'.� ,'_�`... �Y. T.`.}5 <. t $ .` �..l� _ +.�%,- a�.h� •{�, xw ,�`x',t'2 ''.v€� �i�e"� rv,lix�'+�°�.,.%.r, � .' ., =:�.Ra`ik. „�{.k�l. '.5'+`:`A�^ 'Tx:...- ^fi"'K'fn:'y�' rz'k��".�' f , - � , 11 e.8exy-St — ' 1673 EXISTING ELEV. J.��BLUE MOUNTAI TRAIL lz - r y .ram 1 k , a ....y, r: r .�fi '�. : `" ..1� 613 FXL 161 „ 3 i 5r. »• Iry ai :.,. .,�' } - • s.• „�;; •t= ,, rA�x' ' ,� + { - , y ^- a ..�, •% ;, ' ,I'{,. r� i .. .PROP S , • i'm'* .jT w a M a,wn c y. . r`"T �"■ f,.i , r' `.aY.:,, ;1Fs A t . ;� ,.. �"�„��= �:� .�__ �:� `r'f B E'MQl1NTA1 •� �I.0 "' M„�t%�'`� V ���� .�.. � '� .. :� � .. ' iC.t ^_;�.� ��� �•'fix^`• � a � `ri.. �r:s: '�� ,rr ��,�' `,..��e�m�„°���`" '��:• � �... `�'»� #�� �` r • "1+415 FAELEVATION CI-JANGE 1 HORIZONTAL.DISTANCE r +/ 512� FT. J£ ft SLOPE i. , .# Y.` ' 'sV "5•,.°#,'. /(��` . ll , xa PROy 'a.�'•Y:< ����1� •�,.-, ti f ^�a V„s S jw �i'�•�„� ,cc r«.'. .. ',n�. OS TRAIL, t WITH P NG RESTR �3� *,,,y*,a:.�,. rat�,;� �,�# '€.=.,+e`°�r '�"}R"�"" � r•` � �,tt«x'A".�*� �`�'`a'��'.`n `�"�',$, �' r';.t..� ' �� ... ''r`".�o•.. � , r S ��FC • ..,. y�4���L,ty.. � �}a^?7?, y,Y,I•r'^^'1 'f � .�i' 'r S.0 ' 4'1� - i F '�Y.'"u. �t+i++i�'.t /�i yW I,,..^� rt *� �� r ' •;` a.k:,�t39r"r•;"i'.'S' '" +. . a' . r r.,:\ � • ���-�F?'4`� �' �«.�,.x*+�`... v.�s;x,:�`..^F,. �"�:�'M .. •-..• -'p..•p�,..:,.^P.< �.,�, +� m.�..,� .Goa Ei .I r EXHIBIT "A" SCOPE OF SERVICES I. Consultant will perform the following Services: SERVICES A. Consultant shall provide the following Services (detailed further in the phases provided below): i. Consultant shall provide the design, engineering and construction management of the Blue Mountain Trailhead and Trail Project, which includes a new Trail Head, Parking Lot, Trail and identified amenities, located at the site depicted in Exhibit"A-1" ("Project"). ii. Contractor shall perform all the necessary professional landscape architectural and engineering services in a timely and professional manner consistent with the standards of the profession. iii. Contractor shall provide overall Project management,Project scheduling and consult with all parties and team members throughoutthe entire length of the project. iv. Contractor shall also meet with City Staff, and others as directed to establish communications and formulate working relationships. v. Contractor shall participate in consultations and conferences with City Staff and other agencies having jurisdiction over the Project that maybe necessary for the completion of the Project. Such consultations and conferences shall continue throughout the project duration. Communication will include a combination of email, telephone and in person meetings at City Hall and/or project site. vi. Contractor shall provide advice and assistance in detenmining the feasibility of the Project, analyze the type and quality of materials and construction methods to be selected, and other initial planning matters. vii. Contractor shall use its best judgment in determining the balance between the size, type and quality of construction to achieve a satisfactory solution to maintain the City's stated budget. 01247.0005/532644.6 2/5/2019 A-1 PHASE I B. Task 1 -Administration i. This task includes the project management services including the requirements for meeting documentation,project schedules,progress reports, invoicing, and administration of Consultant work. ii. Consultant shall coordinate with the City to schedule a kickoff within 3 working days of the Task Order/Notice to proceed to review Project objectives and requirements,receive initial information from City/Utilities, establish the communication plan and protocols,baseline delivery schedule, and address other issues as necessary to ensure successfiul Project initiation. iii. Consultant Deliverables:Project Schedule,Progress Reports,MeetingNotes and invoices. iv. Consultant shall manage the Proj ect tasks as provided in this Exhibit in,-order to complete the design work within the approved Project schedule milestone dates.as provided in the Schedule of Perfonnance. C. Task 2 - Preliminary Design i. Consultant shall review existing data, such as as-builts, pertaining to the Project. ii. Survey—Consultant shall conduct a survey of the Project site as follows: 1. AREA - This Project covers the Blue Mountain Trail site in Grand Terrace, California.The snapping limits are provided in Exhibit"A- 1." 2. GROUND CONTROL- Consultant will acquire the necessary aerial ground control. The horizontal control will be tied into the street . monumentation. The vertical control will be based upon Mean Sea Level datum tied to local government benchmarks. A total of seven (7) aerial control points will be required. See the attached imagery in Exhibit"A-1" for the control point layout. 3. AERIAL PHOTOGRAPHY-The aerial photography will consist of one (1) flight line and four(4) exposures at an approximate scale of 1"=3 00'.The aerial photography will be flown with a precision aerial mapping camera,using black and white film. 4. TOPOGRAPHIC MAPPING - The topographic mapping will be prepared at a scale of 1"=40'showing a one(1)foot contour interval in the southwest corner of the site.The mapping for the remainder of 0 1247.0005/53 2644.6 2/52019 A-2 the site will be delivered at 1"=40'scale with a two (2) foot contour interval. The aerial mapping will be field completed on the southwest portion of the site only, showing the utilities, sidewalks, street curb and gutters on both sides of Observation Street and the street centerline, fences,walls,trails,parking area and other planimetric details that are not visible on the aerial photography. Delivery will include a digital black and white orthophoto in the form of a JPEG file suitable for viewing at a scale of 1"= 20'. The aerial mapping will meet or exceed National Map Accuracy Standards for a 1"=40' scale map with a one (1) foot contour interval. 5. SURVEY DELIVERY ITEMS Item 1: One (1) set of uncontrolled pdf files of the aerial photography scans. Item 2: One(1) set of control data and field cornpletion used on the Project. Item 3: One(1)set of digital(AutoCAD)data of the above described DTM and mapping data Item 4: One (1)black and white digital orthophoto in the form of a JPEG file. Consultant shall carry out the following tasks in creating such orthophoto: (i) Photo document existing conditions (ii) Conduct Site Analysis to identify opportunities and constraints of the Project site. (iii) Obtain and review preliminary,utility information and prepare and send utility notifications to all utility companies known to operate within the Project area to identify the type and locations of utilities'for the Project. (iv) Develop provisions to accommodate existing and new utility facilities(e.g.,maintained in place,removed,adjusted, abandoned, or installed). (v) Effectively identify utilities locations and resolve conflicts on proposed plans to keep Project on schedule. Consultant shall prepare Utility Conflict Sheet to summarize conflict and resolution. 01247.0005/532644.6 2/5/2019 A-3 1 (vi) Notify responsible utility owner of necessary facility relocation or adjustment. (vii) Ensure significant utility impacts shall be reflected in the Project schedule and coordinated to not conflict with the design work. (viii) Prepare a Geotechnical Report as follows: -Review soils, geologic data and maps - Visit park site to observe existing conditions.and Hand Auger and collect soil samples as well as perforin infiltration test. - Field engineer to log excavation and collect soil samples - Laboratory testing of select soils' samples for moisture density,sieve analysis,sand equivalents and corrosion potential (pH, resistivity, chlorides and water soluble sulfates). (ix) Conduct first community presentation to introduce Project scope, schedule and process. Listen to concerns and comments the public has related to the Project. City provided design concepts as well as 'Google Earth images and site photos will be used to describe the Project. (x) Prepare Conceptual Design plan utilizing the forinal survey as the base sheet. The provided preliminary design shall be the basis of the conceptual design. Verify the preliminary plan horizontal and vertical control is achievable. Provide design alternates as needed to site the proposed required amenities is relationship with existing grades and ADA accessible code requirements. (xi) Obtain restroorn design proposals from (3) manufacturers for review and comparison. (xii) Obtain bridge design proposals from (2) manufacturers for review and comparison. (xiii) Obtain manufacturer options for solar lighting, hydration station, fencing, tables and chairs, parking lot materials, trail materials, landscape plantings and irrigation equipment/materials. r 01247.0005/532644.6 2/5/2019 A-4 (xiv) Prepare preliminary constriction cost estimate. (xv) Meet with City Staff to review design concept and estimate. Revise as needed based on input received. (xvi) Provide design boards of concepts and amenities to present to the community at second meeting for review and comment. Include digital presentation of concepts and renderings. (xvii) From input received, revise design concepts as necessary. (xviii) Provide design boards of revised concepts to City Staff for review and comment. (xvix) Prepare final design concepts and cost estimate intended to be presented to City Council. (xx) Attend City Council: Meeting to present the revised/selected concept/estimate to finalize aesthetic design choice and receive approval. (xxi) Conduct a Soils/Geotechnical Report and Infiltration test (xxii) Review existing Project site power plans and determine if existing power is available to power splash pad system. iii. Task 2.A - Consultant shall develop design alternates/concepts for a trail marker at the terminus of the upper trail located at the peak. Consultant shall work with City Staff, Community Members and Council to identify commonalities in interests for the feature. Consultant shall prepare design exhibits featuring source images of inspiration,form features and scale.Such exhibits shall be_combination of 2 dimensional plan and elevation views as well as 3D sketch up model. iv. Consultant Deliverables:Preliminary Design Concept Drawings and estimate (AutoCAD version compatible with City and PDF).Renderings of the design concept and amenities exhibit featuring photos of proposed materials (PowerPoint and Photoshop). Site Survey (AutoCAD version compatible with City and PDF). Preliminary Grading Plan (AutoCAlj version compatible with City and PDF).Preliminary Wet/Dry Utility Plan(AutoCAD version compatible with City and PDF). Soils/Geotechnical and Infiltration Test Report. Supporting Documentation 01247.0005/532644.6 2/5/2019 A-5 D. Task 3 - Construction Documentation Consultant shall develop and assemble Contract Construction Bid Documents("Bid Documents") for advertisement and bidding the Project for constriction consistent with applicable law and regulations, including local and California law and regulations. Plans shall depict all property/right-of-way lines and all existing improvements such as,but not limited to,curb and gutter, curb returns,cross gutters, sidewalk, access, and utilities as shown the existing topographic snap.Any removals and possible relocations shall be shown on a-demolition plan. The Bid Documents shall in include all necessary Civil, Landscaping and Strluctural (Solar Light Pole Footings only) Construction Plans and supporting documentation for a complete biddable set. Furthenmore, Consultant shall provide Technical Specifications and Cost Estimates associated with the design plans. All Bid Documents shall be prepared and stamped by a California licensed Landscape Architect and Professional Engineer with the appropriate license per each disciplines of work. The design shall comply with.all latest applicable codes, guidelines, and standards with respect to each design category (i.e. mechanical, plumbing, structural, civil, building, etc.). Plans shall be drawn at 1"=20' and include the following: i. Title/Index Sheet ii. Demolition Plan iii. Site/Grading Plan (Civil Engineer shall provide Storm Water Pollution Prevention Plan SWPPP/Notice of Intent NOI) iv. Construction Plans and Details v. Bridge schematic and provided installation details vi. Pad and utility stub requirements for placement of the prefabricated building vii. Utility Plans (sanitary sewer, storin sewer). viii. Site Solar Lighting/Photometric Plan ix. Technical Specifications x. Probable Constriction Cost Estimates with back-up/support information on quantities and unit prices. xi. The Plan format, standard construction notes, and sheet borders shall be commensurate with City standards. xii. Consultant Deliverables: 1. 75% Full Set Construction Set Drawings (AutoCAD version compatible with City and PDF)'(3 hardcopy sets) 01247.0005/532644.6 2/5/2019 A-6 2. 75%Contract Technical.Specifications(Word and PDF)(3 hardcopy sets) 3. 75% Engineers Estimate (Excel and PDF) (3 hardcopy sets) 4. Supporting Design Documentation/Calculations (Word, Excel, and PDF) (3 hardcopy sets) 5. All applicable plans, technical specifications and constriction cost estimates shall conform to City templates,provided that the Contract Officer may authorize deviations from City templates. Consultant shall submit an anticipated plan list with the proposal.All submittals shall be thoroughly checked as part of the Consultants QA/QC program, inclusive of any independent plan check process. All redlines shall be attached to each re-submittal with a summary matrix of comments, edits, and responses provided noting where the revisions have been incorporated into the specific deliverable as necessary. E. FINAL DESIGN DELIVERABLE FORMAT i. Final Bid Package Submittal (100%PS&E): ii. Full Construction Bid Ready Plans (1 PDF file for City duplication and printing and Autocad files) iii. Specifications (PDf and DOC file formats) iv. Project Cost Estimate (Excel file, and PDF) v. All Supporting Documents(PDF and/or DOC) F. City Responsibilities i. The City shall provide the following to assist the Consultant with the Project: ii. Existing Utility as-builts for the adjacent streets and utilities. iii. Sample contract specifications package (boilerplate) iv. CEQA Environmental Document v. Pay for all printing,mailing, overnight transmittal at cost. vi. In addition,the City shall be responsible for advertising the Project,holding a pre bid meeting, receiving contractors' bids, printing plans and specs for bidding purposes, conducting the bid opening, preparing the Notice of Award, scheduling and conducting the pre-construction meeting, preparing 01247.0005/532644.6 2/5/2019 A-7 and distributing the pre- constriction meeting agenda and minutes, and construction management and oversight. vii. The City shall provide all existing documentation it has on file for the Project that may include existing utility locations and depths, survey/boundary infonnation, copies of easement documentation, list of agencies having jurisdiction over the Project, and the contact person for the agency, street improvement plans and storm drain plans.Consultant shall snake a good-faith effort to verify the accuracy of such infonnation and utilize it in the preparation of the final working drawings and specifications. II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A. In addition to the tangible work products provided above, Consultant shall provide such other tangible work products as may be required by the City from time to time. III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports: A. In addition to the status reports provided above, Consultant shall provide such other status reports as may be required by the City from time to time. IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. V. All of the above described documents and additional reports, plans, and specifications will be organized in accordance with the City requirements. They will be boxed in storage boxes and submitted to the City as permanent City records. VI. Consultant will utilize the following personnel to accomplish the Services: A. Charles E. Foley, Vice President &Director of Projects 01247.0005/532644.6 2/5/2019 A-8 PROJECT DOCUMENTS 0 111 . . 1 ' • New Parks ,Rv "��m+7d• u��l'E?::'4� " .i�N '•.,�`.: f'S •'#R1:Lc.!^ari.�}�` Soccer`Field i + Renovafion: Veterans FreO6&Pari< Remodel, Skate Pari<' . 'Swirnming. � P06L g' ` • Blue Nitn, NatureTraiIt l ! Dog'Park'. 1. Dog Park 2. Swimming Pool 3. Blue Mountain Trail 4. Skate Park