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02-14-2019 CITY OF GRAND TERRACE PARKS &RECREATION ADVISORY COMMITTEE REGULAR MEETING February 14, 2019 - 4:00 p.m. City Hall Community Room—North 22795 Barton Road MINUTES CALL MEETING TO ORDER: Brian Phelps, Chairman called the Parks &Recreation Advisory Committee Regular Meeting to order at 4:20 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Karen Suarez, Vice Chair ROLL CALL: Present: Committee Member Rivera; Vice Chair Suarez; Chairman Phelps Absent: Committee Members Firnkoess and Freund 1. Approve January 10, 2019 Minutes Committee Member Rivera moved, and Vice Chair Suarez seconded to approve the January 10, 2019 minutes. Ayes: Committee Member Rivera; Vice Chair Suarez; Chairman Phelps Absent: Committee Members Firnkoess and Freund 2. Public Comments None. 3. Staff Presentation 4. New Business a. Blue Mountain Hike update Jesse Smith, Executive Assistant to the City Manager provided the Committee with Minutes Parks Et Recreation Advisory Committee February 14, 2019 an update on the Blue Mountain Hike. Friends of Blue Mountain have turned over the responsibility of hosting the.annual event to the City, however the organization will be selling visors for the event. Executive Assistant Smith also described how each. participant will receive a passport type document to track their hike with information such as altitude and distance by identifying markers throughout the trail. b. Community Day Update Executive Assistant Smith informed the.Committee that the Community Day event would be held on June 1, 2019 and that a special events committee will be established to assist with organizing the event. c. Schedule Parks &Recreation Advisory Committee Workshop Debra Thomas, City Clerk asked the'Committee what day of the week works best for them to attend a workshop. The response from the Committee was Fridays and City Clerk Thomas would be emailing each member several Fridays in March to choose from to hold.the Committee's workshop. r 5. 2019 Activity Guide Executive Assistant Smith informed the Committee that the- 2019 Activity Guide is currently being updated and has an estimated March 1, 2019 roll out date. 6. New Parks a. Blue Mountain Nature Trail Sandra Molina, Planning and Development Services Director provided a PowerPoint, presentation which gave'the Committee an overview of the scope of work for the Blue Mountain Nature Trail. 7. Recreation and Special Event Activities a. Recreation Activities No discussion. b. Special Event Activities Executive Assistant Smith announced Pick, Plant and Paint, a community_ event scheduled for April 13, 2019 to Keep Grand Terrace Beautiful. 8. Committee Member Comments Minutes Parks ft Recreation Advisory Committee February 14, 2019 Vice Chair Suarez asked if members of the public can just show up for the Parks & Recreation Advisory Committee meetings and secondly, can a member of the public send in their comments to be read into the record if unable to attend. City Clerk Thomas- clarified that any member of the public can attend the Committee's meetings and if a member of the public submitted correspondence, it would be addressed at the meeting. Vice Chair Suarez asked if the City would allow participation from foundations outside of the City that could provide monetary support, expertise and volunteerism to with some of the City's community events such as pick, paint & plant. Executive Assistant Smith stated he would look into that and provide feedback at the Committee's next meeting. Chairman Phelps identified some debris on Barton Road between Honey Hill and the border with the City of Colton and- asked if Public Works could remove. Executive Assistant Smith stated he would.share with Public Works Department his concerns and they will address the issue. 9. Staff Comments None. 10. Adjournment Chairman Phelps adjourned the Parks & Recreation Advisory 'Committee Regular. Meeting at 5:15 p.m. C14- Brian Phelps, a an Debra Thomas, Committee Secretary i Next Meeting Date: March 14, 2019 @ 4:00 p.m.