Sheriff_Coroner_Public Administration Amendment-2021-17REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 22, 2021
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Amendment to Revenue Contracts and New Positions for Law Enforcement Services
RECOMMENDATIONS)
1. Approve amendments to revenue contracts with the following 14 cities and towns, extending
the Sheriff/Coroner/Public Administrator's provision of law enforcement services for one
year, from July 1, 2021 through June 30, 2022, for total annual revenue of $182,859,263.
a. Amendment No. 25 to Contract No. 01-1251 with the City of Adelanto in the amount of
$6,935,064,
b. Amendment No. 28 to Contract No. 94-521 with City of Big Bear Lake in the amount of
$4,504,478.
c. Amendment No. 34 to Contract No. 94-765 with City of Chino Hills in the amount of
$16,084,279.
d. Amendment No. 28 to Contract No. 94-797 with City of Grand Terrace in the amount
of $2,269,316.
e. Amendment No. 32 to Contract No. 94-937 with City of Hesperia in the amount of
$18,463,990.
f. Amendment No. 37 to Contract No. 94-522 with City of Highland in the amount of
$11,078,034.
g. Amendment No. 32 to Contract No. 94-523 with City of Loma Linda in the amount of
$6,319,404.
h. Amendment No. 24 to Contract No. 99-376 with City of Needles in the amount of
$2,935,478.
i. Amendment No. 40 to Contract No. 94-524 with the City of Rancho Cucamonga in the
amount of $44,555,918.
j. Amendment No. 29 to Contract No. 94-525 with City of Twentynine Palms in the
amount of $4,449,119.
k. Amendment No. 47 to Contract No. 94-909 with City of Victorville in the amount of
$32,467,382.
I. Amendment No. 35 to Contract No. 94-526 with City of Yucaipa in the amount of
$10.844,469.
m. Amendment No. 30 to Contract No. 94-798 with the Town of Apple Valley in the
amount of $16,148,573.
n. Amendment No. 29 to Contract No. 94-832 with Town of Yucca Valley in the amount
of $5,803,759.
2. Authorize the addition of one regular position classified as Sheriff's Sergeant, Safety
Management and Supervisory Unit, R25 ($95,805 - $138,320 annually) to fulfill contract law
enforcement service levels as requested by the City of Hesperia.
Item 95
Page 1 of 4
Amendment to Revenue Contracts and New Positions for Law �
Enforcement Services
June 22, 2021
3. Authorize the addition of six regular positions classified as Deputy Sheriff, Safety Unit, R16
($68,536 — $105,789 annually) to fulfill contract law enforcement service levels as requested
by the Cities of Hesperia and Victorville.
4. Authorize the addition of five regular positions classified as Sheriff's Service Specialist,
Technical and Inspection Unit, R37C ($38,314 - $52,707 annually) to fulfill contract law
enforcement service levels as requested by the City of Victorville.
5. Authorize the addition of one regular position classified as Crime Analyst, Technical and
Inspection Unit, R55 ($58,427 - $80,309) to fulfill contract law enforcement service levels as
requested by the City of Victorville.
(Presenter: John Ades, Captain, 387-0640)
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally -Responsible and Business -Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net
County Cost), The County will be reimbursed for the direct costs of providing law enforcement
services and for various contract administration and overhead costs. The 2021-22 contract
amendments for the 14 cities and towns totaling $182,859,263, are detailed on Attachment 1.
This amount reflects an increase of $9,706,257 from the previous year, primarily due to
negotiated salary increases and changes to service levels as requested by the cities of
Hesperia and Victorville. The Sheriff/Coroner/Public Administrator (Department) has included
revenue in the amount of $180.4 million in the 2021 22 Budget based on existing service levels
of law enforcement services contracts. Approval of the necessary budget adjustments for the
position additions/deletions referenced below are not requested at this time, but will be included
on a future countywide quarterly budget report presented to the Board of Supervisors (Board)
for approval.
BACKGROUND INFORMATION
The Department provides law enforcement services to the 14 cities and towns previously listed.
The contracts with these cities and towns are amended annually to update the costs and service
levels, as needed. The proposed amendments identified in Recommendation No. 1 reflect new
benefit rates for Safety and General employee classifications, as well as updated liability,
supplies and equipment costs. The proposed amendments include the following service level
adjustments as requested by the respective cities:
C
Additions
Deletions
1- Sheriffs Sergeant
None
Hesperia
1- Deputy Sheriff
1- Unmarked Unit
1- Motor Pool Service
Highland
2- Unmarked Units
Assistant.
Position No. 09621- Vacant
Rancho Cucamonga
1- Patrol Pick-up Truck
1- Sheriffs Service Specialist
Pick-up Truck
Victorville
5- Deputy Sheriff
None
5- Sheriff's Service Specialists
Item 95
Page 2 of 4
'Amendment to Revenue Contracts and New Positions for Law
Enforcement Services
June 22, 2021
city
Additions
Deletions
1- Crime Analyst
5- Marked Patrol Units
4- Sheriffs Service Specialist
Pick-up Trucks
The necessary new positions are typically requested outside the annual budget process and
Included in the First Quarter Countywide Budget Report of the fiscal year. Approval of
Recommendations No. 2 through No. 5 will expedite the hiring process to meet the requested
contract service level of the cities, and allow the Department to provide the services In advance
of the next quarterly budget report.
All of the law enforcement contracts provide for termination by either party upon one-year
advance written notice.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Jamie Ryan, Deputy County Counsel, and
Richard D. Luczak, Deputy County Counsel, 387-5455) on June 2, 2021; Human Resources
Department (Gina King, Division Chief, 387-8304) on May 28, 2021; and County Finance and
Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on June 2, 2021.
Item 95
Page 3of4
Amendment to Revenue Contracts and New Positions for Law
Enforcement Services
June 22, 2021
Record of Action of the Board of Supervisors
County of San Bernardino
APPROVED (CONSENT CALENDAR)
Moved: Joe Baca, Jr. Seconded: Dawn Rowe
Ayes: Col. Paul Cook (Ret.), Janice Rutherford, Dawn Rowe, Curt Hagman, Joe Baca, Jr.
Lynna Monell, CLERK OF THE BOARD
BY
DATED: ne 22, 2051
cc: Sheriff - Ades wlagrees
Contractor - CIO Sheriff wlagree
File - wlagree
CCM 06/30/2021
Item 95
Page 4 of 4
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
SAN BERNARDINO
COUNTY
Contract Number
94-797 A-28
SAP Number
NIA
Sheriff/Coroner/Public Administrator
Department Contract Representative John Ades, Captain
Telephone Number (909) 387-0640
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
City of Grand Terrace
G. Harold Duffey, City Manager
(909) 824-6621
07/01/2021 through 06/30/2022
$2,269,316
$2,269,316
4413151000
AMENDMENT No. 23
Effective July 1, 2021, Contract No_ 94-797 to provide law enforcement service to the City of Grand Terrace is
hereby amended by replacing Schedule A referred to in Section Il_ CONSIDERATION, with the Schedule A
attached hereto and incorporated by reference
Except as amended, all other terms and conditions of this contract remain as stated therein,
Standard Contract Page 1 of 4
[With the exception of signatures, this page is intentionally left ,blank].
COUNTY OF SAN BERNARDINO
IN. A��
Curt Hagman, an, oa pervisors
Dated;
SIGNED AND CERTIFI Y OF THIS
DOCUMENT HAS I.�DELIVYRED THE
CHAIRMAN OFT BARD
"r na Maa,4-
By
City of Grand Terrace
(Pent or type name of corporation. company, cost tar, etc.)
By - }
Name
or type name
Title MAAJA6 [!:!,?=
(print or Type)
Dated: 5- f'7 - s t
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Z
,t,t Address 22795 Barton Load
Grand Terrace, CA 92313-5207
Approved as to Legal Form Reviewed far Contract Compliance RevlewedfAf by Department
Richard . Luczak. Deputy County Counsel John Ades. Captain
-e
0
Date R 3 t Date Date L 5-11 ItA471
Revised 7/'15119 Page 2 of 4
SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2021-22
ROLLOVER TIER 2 RATE
LEVEL OF
SERVICE
0.21 -
Lieutenant
0.90 -
Sergeant
0.56 -
Detective/Corporal (20 hours per week)
5.76 -
Deputy Sheriff (208 hours per week)
1.26 -
Office Specialist
0.14 -
Motor Pool Services Assistant
3.00 -
Marked Unit
0.60 -
Unmarked Unit
0.50 -
Command Staff Vehicle
1.00 -
Ford Escape (COP)
Dispatch Services
9 -
HTs (Amortization, Access & Maintenance)
7 -
Taser Replacement (Amortized over 5-years)
Administrative Support
Office Automation
Services & Supplies
Vehicle Insurance
Personnel Liability & Bonding
Workers' Comp Experience Modification
Law Enforcement Experience Modification
County Administrative Cost
FY 2021-22
COST
73,3301
268,4781
140,2441
1,233,821 1
102,0331
12,8711
51.8072
4,1132
4,9722
6,3662
110,2341
12,881
2,352
10,400
31,032
11,376
27,963
65,369
6,654
26.8223
66,397
Cost for FY2021-22 $ 2,269,3161
Monthly Payment Schedule
1" payment due July 15, 2021:
2"d through 12t` payments due the a of each month:
$189,117
$189,109
t Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes
in salary and benefit costs YAR be billed to the City on a quarterly invoice.
2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of ail
contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County win
be billed to the City on a quarterly invoice.
3 No replacement cost is included for grant funded or donated vehicles.
Revised 7/15/19 Page 3 of 4
SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2021-22
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items.
• increases to salaries and benefits resulting from Board of Supervisors -approved changes to Memorandums of
Understanding with the County's various employee organizations.
• Actual overtime cost.
• Actual on -call cost (on call pay for safety employees for 2021-22 is $195 per week).
• Actual cost of vehicle fuel, repair and maintenance, including the cost of collision repair.
• Professional services from private vendors and other services, supplies and personnel costs above the contract
formula.
LEVEL OF SERVICE SUMMARY
SAF
Lieutenant
- 0.21
GENERAL
Once Specialist - 1.26
Sergeant
- 0.90
Motor Pool Service Assistant - 0.14
Detective/Corporal
- 0.56
Dispatchers - 0.94
Deputy Sheriff
- 5.76
2.34
7.43
Marked Patrol Units - 3 Radar Trailer - 1 *
Unmarked Units - 1 Yamaha UN - 1 *
Citizen Patrol - 1 2 *
Donated Vehicles -Ins Only - 2
7
* (included for insurance costs only)
Revised 7/15119 Page 4 of 4