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08/05/1985 12-8.1043 GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING AUGUST 5, 1985 The adjourned regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, CA 92324 on August 5, 1985, at 7:00 p.m. by Chairman Norman T. Caouette. PRESENT: Norman T. Caouette, Chairman Jerry Hawkinson, Vice-Chairman Gerald Cole, Commissioner Ray Munson, Commissioner Sanford L. Collins, Commissioner John McDowell, Commissioner Joseph Kicak, Planning Director Ivan Hopkins, City Attorney Lynn Halligan, Planning Secretary ABSENT: Vern Andress, Commissioner Excused William DeBenedet, Commissioner Excused Pledge of Allegience: Led by Vice-Chairman Jerry Hawkinson I. MINUTES Minutes of July 1, 1985 PCM 85-70 Motion by Commissioner Collins, seconded by Commissioner Munson, and passed by a 6-0 vote to approve the minutes of July 1, 1985, as submitted. Commissioner Collins requested a copy of minutes for the Joint Planning Commission/City Council meeting held on July 8, 1985. Joseph Kicak, Planning Director, responded that the Planning Department will distribute these minutes for Planning Commission approval, at their next regularly scheduled meeting of August 19, 1985. II. Site and Architectural Review SA 85-10, approve single family residence at 12660 Sandburg Way. The applicant is sir. J. Wilson. Joseph Kicak, Planning Director, presented the Staff Report to the Planning Commission. Staff recommended approval of SA 85-10 subject to the conditions of approval. Chairman Caouette opened discussion on this item, asked if there was anyone in favor of or in opposition to this project. Chairman Caouette felt that a tile roof should be included as part of the conditions of approval. Commissioner Collins felt the individual homeowner-builder is always required to put in tile roofs, while Griffin Homes can build 85 homes without a tile roof. PCM 85-71 Motion by Chairman Caouette, seconded by Vice-Chairman Hawkinson, and passed by a 5-1 vote to include Condition No. 7 for SA 85-10, indicating that the structure shall have a tile roof as approved by the City Engineer. Commissioner Collins voted against the motion. PCM 85-72 Motion by Commissioner Collins and seconded by Vice-Chairman Hawkinson, and passed by a 6-0 vote to approve Site and Architectural Review SA 85-10, including the findings as written in the staff report and the conditions recommended by Staff. II-B Site and Architectural Review SA 85-12, approve single family residence at 12670 Sandburg Lay. The applicant is Mr. Victor A. Yanasheski. Mr. Kicak, Planning Director, presented the Staff Report to the Planning Commission, noting that the house would have a tile roof. There being no comments from the public or the applicant, Chairman Caouette closed the public hearing. PCM 85-73 :Motion by Commissioner Munson, seconded by Commissioner Cole, and passed by a 6-0 vote to approve SA 85-12, including the findings as written in the Staff Page 2 8-5-85 P.C. Minutes Report and the conditions recommended by Staff. II-C Lot Line Adjustment, Lots 21 and 23 Tract 9772 requested by Griffin Homes. Mr. Kicak, Planning Director, explained the proposed lot line adjustment to the Commission and stated that both lots would meet minimum City requirements. Chairman Caouette opened the Public Hearing and asked if anyone wanted to speak in favor of or in opposition to the proposal, there being no response the Public Hearing was closed. PCM 85-74 Motion by Vice-Chairman Hawkinson, and seconded by Commissioner McDowell, and passed by a 6-0 vote 'to approve the Lot Line Adjustment for Lots 21 and 23 of Tract 9772, including the findings and recommendations of Staff. II-D Site and Architectural Review SA 85-13, Building addition to the Korean SDA Church at 12408 Mt. Vernon. Requested by Mr. Frank Lee. Mr. Kicak, Planning Director, explained to the Commission that the Korean Church is planning to construct a new building on the existing site, adding approximately 9600 sq. ft. to be used for classrooms and social functions. He also explained that the Korean Church has a reciprocal agreement with the adjoining Baptist Church for each to use each others parking lot. Since services are held on different days, parking is not a problem. Commissioner McDowell expressed concern about the appearance of the buildings, the lack of landscaping and asked if an archi- tectural review could be used to upgrade the property. Mr. Kicak, Planning Director, referred the question to the City Attorney, pointing out that the Staff Report stated that the landscaping does not comply with current City standards. Mr. Ivan Hopkins, City Attorney, informed the Commission that a new condition was not necessary, but the Commission should Page 3 8-5-85 P .C . Minutes direct the Staff to enforce the existing conditions. A discussion followed between the Commission and the Applicant concerning future expansion plans of the Church. PCM 85-75 Motion by Commissioner McDowell and seconded by Vice-Chairman Hawkinson and passed by a 5-1 vote, to direct the Planning Staff to implement and enforce the current Planning conditions and requirements for SA 85-13. Commissioner Collins voted against the motion. Chairman Caouette opened the Public Hearing and asked if anyone wanted to speak either for or against the project, there being no response, the Public Hearing was closed. PCM 85-76 Motion by Commissioner Collins, seconded by Commissioner Cole, and passed by a 6-0 vote to approve Site and Architectural Review SA 85-13, including the findings and recommenda- tions written in the Staff Report. Commissioner Collins voted against the motion. III-A Discuss Report to City Council On General Plan Chairman Caouette asked the City Attorney if the matter could be continued for two weeks without opening the public hearing. Mr. Ivan Hopkins, City Attorney, informed the Commission that it was not necessary to open the Public Hearing, if the Commission wished to continue the matter. PCM 85-77 Motion by Chairman Caouette, and seconded by Commissioner Cole and passed by a 5-1 vote, to continue the Report to the City Council on the General Plan, until the August 19, 1985 Planning Commission Meeting. Commissioner Collins voted against the motion. Page 4 8-5-85 P.C . Minutes III. B School Impaction Study Chairman Caouette opened the discussion by noting the Commission had received the Impaction Report from the Colton School District along with supplemental information from the City Staff. Mr. Addison Colvert, from the law firm of Parker and Colvert, 1901 E. 4th Street, Suite 312, Santa Ana, CA. , was the Attorney representing the Colton Unified School District. Mr. Colvert addressed the School Impaction issue and the impact that future housing development will have on the School District. Mr. Colvert introduced Mr. Daniel Carrasco, Director of Administrative Services for the Colton Unified School District. Mr. Carrasco was available to answer any questions regarding the School Impaction Report. Mr. Colvert stated that this is not an unusual situation, since school fees are being required from other cities within San Bernardino County. The Planning Commission asked Mr. Carrasco several questions. PCM 85-78 Motion by Commissioner Collins and seconded by Commissioner Munson and passed by a 5-1 vote to recommend to the City Council that a School Impac- tion be considered. Commissioner McDowell voted against the motion. III. C. Traffic Study & Speed Zone Survey Mr. Kicak, Planning Director, presented the Staff Report to -the Planning Commission. Mr. Kicak informed the Planning Commission that a Traffic Study of various City Streets was conducted by the San Bernardino County Road Department Traffic Division. This study, which is conducted every 5 years, was undertaken, so that the Sheriff's Page 5 8-5-85 P .C. Minutes Department could enforce the posted speed limits. PCM 85-79 Motion by Commissioner McDowell and seconded by Chairman Caouette and passed by a 6-0 vote, to accept the Traffic Study and Speed Zone Survey and recommend to the City Council that such report be accepted by the City Council. III. D. announcement and discussion of Funds Available to Planning Commission Members for attending Educational Seminars. Before this item was discussed, Chairman Caouette asked Mr. Kicak to inform the City Council that September 28, 1985, was an acceptable date for a joint City Council/Planning Commission workshop. Mr. Kicak, Planning Director, informed the Planning Commission that there is approximately $2,000 in this year's budget that the Planning Commissioners may use to attend various educational activities. III. E. Funds Available for Undergrounding Electrical Lines Mr. Kicak, Planning Director, informed the Planning Commission that under Rule 20, based on electrical meters, the City of Grand Terrace is allocated a certain amount of funds for undergrounding existing overhead electrical lines. The City has thus far accumulated $85,000. Staff recommended that the City continue to accumulate these funds at least for another year. PCM 85-80 Motion by Commissioner Collins and seconded by Commissioner McDowell and passed by a 6-0 vote, to save 1985 Rule 20 Allocations until enough is available to do a significant project, and sometime within the next year select an area for the first under- grounding. III. F. Resolution requesting Action on Proposed Amendment to Page 6 8-5-85 P .C. Minutes Title 18 - Municipal Code Dealing with Appeal Procedures. Mr. Ivan Hopkins, City Attorney, informed the Planning Commission that the appeal procedure as set forth in the City of Grand Terrace Municipal Code does not comply with the requirements of the law. The law gives the right to adjoining property owners to appeal unfavorable decisions. The law does give property owners that right, therefore, Staff recommends that this section of the Grand Terrace Municipal Code be made in compliance with State Law. A public hearing must be set by the Planning Commission before this Amendment to the Municipal Code is approved. PCM 85-81 Motion by Vice-Chairman Hawkinson and seconded by Commissioner Cole and passed by a 6-0 vote, to set a public hearing on the first Planning Commission meeting in September, 1985. The intent of the public hearing is to consider the proposed amendment to Title 18 of the Municipal Code dealing with Appeal Procedures. III. G. Resolution requesting Action on Proposed Amendment to Title 18 - Municipal Code Dealing with Banner Signs. Mr. Hopkins, City Attorney, informed the Planning Commission that the City Council had received a great deal of input from local merchants and businessmen regarding the use of temporary banner signs. Based on this input Staff recommends that the Planning Commission set a public hearing date to consider an amendment to Title 18 - Grand Terrace Municipal Code. The proposed amendment would change the time limit for special signs from forty-five days a year to thirty days twice a year. PCM 85-82 Motion by Vice-Chairman Hawkinson and seconded by Commissioner Collins, and passed by a 6-0 vote, to set a public hearing on the first Planning Commission meeting in September, 1985. The intent of the public hearing is to consider the proposed amendment to Title 18 of the Municipal Code dealing with Special Event Signs. Page 7 8-5-85 P .C . Minutes Chairman Caouette requested a short break at 8:40 p.m. and the Planning Commission reconvened at 8:55 p.m. IV. Unfinished Business IV. A. Corrected Meeting Minutes of May 20, 1985. Continued from the July 15, 1985 Planning Commission Meeting. PCM 85-83 Motion by Commissioner Collins and seconded by Vice-Chairman Hawkinson and passed by a 6-0 vote to approve the corrected Planning Commission minutes of May 20, 1985. IV. B. Barney Karger - Site and Architectural Review SA 84-15/ Buffer Zone Variance; 2- two story office buildings located at 22220 Barton Road. Mr. Kicak, Planning Director, presented the Staff Report to the Planning Commission. The applicant, Mr. Barney Karger, 11668 Bernardo Way, Grand Terrace, addressed the Commission and answered questions regarding his project. PCM 85-84 Motion by Commissioner Munson and seconded by Chairman Caouette and passed by a 6-0 vote, to approve a variance for SA 84-15 that will modify the requirements of Section 18.48.060 (M) of Title 18 from a 25 ft. buffer zone to a 4 ft. buffer zone. Require a 6 ft. masonry wall along the north property line and waive the wall requirement along the remaining property lines for SA 84-15. Allow the number of required parking spaces for SA 84-15 to be based on gross floor area. Adopt the Negative Declaration and approve Site and Architectural Plan 84-15, including the findings as written in the Staff Report and the conditions recommended by Staff, subject to ratification of the Negative Declaration by the City Council. IV. C. T.J. Austyn, Inc. - Terrace Hills Tentative Tract Map No. Page 8 8-5-85 P.C. Minutes 13050/Specific Plan 85-10, construction of 176 detached single family units on 44.3 gross acres, located at the eastern terminus of Van Buren Street adjacent to Blue Mountain. This item was continued from the July 15, 1985 Planning Commission meeting. Mr. Kicak, Planning Director, presented the Staff Report to the Planning Commission. After much discussion among the Planning Commissioners, the applicant was given an opportunity to speak in behalf of his project. The applicant Mr. Bill Storm, T.J. Austyn, Inc. , 800 N. Newport Blvd. , Newport Beach, CA. , agreed with all the conditions of approval, with the exception of three items. The first item was on wording, which has since been corrected. The second item was Observation Drive, which Mr. Storm has committed to full width from where it ends at the Griffin Tract to Van Buren Street. The applicant will be improving that 1/2 portion that was not a requirement but will solve drainage problems and improve traffic circulation. The third item was the waiver of the 6 ft. perimeter wall. The applicant indicated that this requirement would be very expensive and provide little benefits to the property. After much discussion, Chairman Caouette opened the public hearing. Anyone in favor of this project was asked to come forward. Mr. Barney Karger, 11668 Bernardo Way, spoke in favor of this project. Chairman Caouette asked if there was anyone who wished to speak in opposition to this proejct. Since no one spoke in opposition, Chairman Caouette closed the public hearing. PCM 85-85 Motion by Vice-Chairman Hawkinson, and seconded by Commissioner Munson, and passed by a 6-0 vote, that in the event the City does recognize impaction fees, those fees would be a condition of this project. PCM 85-86 Motion by Vice-Chairman Hawkinson and seconded by Chairman Caouette, and passed by a 6-0 vote to delete the 6 ft. perimeter masonry wall as a project requirement. Page 9 8-5-85 P .C. Minutes PCM 85-87 Motion by Commissioner Collins and seconded by Vice-Chairman Hawkinson and passed by a 6-0 vote, to amend Condition No. 16 under Conditions of Approval, to read that backyard fencing will be presented along with the Site and Architectural Review of the project. PCM 85-88 Motion by Vice-Chairman Hawkinson and seconded by Chairman Caouette and passed by Chairman Caouette, and passed by a 6-0 vote, to allow the applicant to construct full width improvements to Van Buren and allow the applicant to bond for 1/2 width improvements of Observation Drive, to the southerly boundary. Allow the applicant to improve Pico Street within the Tract boundary with 33 feet of right-of-way and curb at 22 feet north of centerline. There was a 5 minute recess at 9:45 p.m. due to tape machine difficulties. Chairman Caouette reconvened the meeting at 9:50 p.m. PCM 85-89 Motion by Commissioner Collins and seconded by Commissioner Cole, and approved by a 6-0 vote, to adopt the Planning Commission Resolution recommending to the City Council adoption of the Negative Environmental Declaration and approval of Tentative Tract Map No. 13050/Specific Plan 85-10, subject to the findings as written in the Staff Report and subject to the conditions recommended by Staff. V. New Business A. Charles Tsang - 88 Unit Senior Citizen Rest Home, located at 22325 Barton Road. Conditional Use Permit 85-9 and Site & Architectural Review SA 85-9. Mr. Kicak, Planning Director, presented the Staff Report to Page 10 8-5-85 P.C. Minutes the Planning Commission. Chairman Caouette expressed concern on approving the Conditional Use Permit and Site & Architectural Review at the same time. Mr. Kicak, Planning Director, agreed with Chairman Caouette that the applicant needed additional information such as dimensions. Chairman Caouette asked the applicant to address the Planning Commission. Mr. Charles Tsang, the applicant/developer, 1205 Ashford, Artesia, CA. , indicated that there was a need for this type of resthome in this area. The applicant agreed with all the conditions set forth by staff. Mr. Tsang answered questions from the Planning Commission. Chairman Caouette opened the Public Hearing and asked if there was anyone who wanted to speak in favor of this project. Mary Suppert, lived at the Garden Home Apaartments for 19 years, she spoke in favor of this project. Chairman Caouette asked if there was anyone else who wanted to speak in favor or in opposition to this project. Being no further public comments, Chairman Caouette closed the public hearing and referred this item to the Planning Commission for further discussion. Commissioner Munson did not want to approve the Site & Architectural Review that evening. He felt he needed additional information regarding the type of construction and the size of the buildings. PCM 85-90 Motion by Commissioner McDowell and seconded by Commissioner Collins, and failed by a 5-2 vote to approve Conditional Use Permit 85-9 and Site & Architectural Review, including the findings as written in the Staff Report and subject to conditions as recommended by Staff. Commissioner McDowell and Commissioner Collins voted in favor of the motion. PCM 85-91 Motion by Vice-Chairman Hawkinson and Page 11 8-5-85 P.C . Minutes seconded by Commissioner Cole and passed by a 5-1 vote, to approve Conditional Use Permit 85-9 only. Commissioner McDowell voted against the motion. Chairman Caouette asked that the Planning Commission address specific Site & Architectural concerns on SA 85-9. Commisioner Cole wanted to know the type of materials that were going to be used on the building. Commissioner Munson asked for additional information on the temple located on top of the building. He wanted to know the purpose of the top twenty feet of the tower. Mr. Tsang, the applicant, indicated that the tower was there for visibility purposes only and would eliminate it if the Planning Commission so desired. Mr. Tsang also pointed out that the dimensions of the rooms could be scaled out, but agreed that the Architect should have labeled the dimensions. Chairman Caouette adjourned the Planning Commission meeting at 11:00 p.m. to the next regularly scheduled meeting at 7:00 p.m. August 19, 1985. Respectfully submitted, J SEPH KICAK, Planning Director ai In, la Zing Commission Page 12 8-5-85 P .C . Minutes