G.12 - Professional Services AgreementPlanning Commission
Professional Services Agreement Between the
City of Grand Terrace and Interwest
Consulting Group
January 25, 2022
2030 Vision Goals
1.Ensure Our Fiscal Viability
-Commit to a Balanced Budget
-Identify Additional Revenue Sources
-Review Expenditures and Seek Savings
-Explore Creative Means to Provide Services
-Ensure Appropriate Cost Recovery for Services
Background
•The City’s budget includes a part time Building Official in the
Planning and Development Services Department and the City
has contracted for building services,with Code Enforcement
and Maintenance support if needed
•On June 13,2017,the City Council approved a contract with
Interwest Consulting Group for building/public works plan
checking and inspection services.
Background
•On January 9,2018 and on October 22,2019 the City Council
amended the contract to revise the scope and compensation
of the contract to include building official and plan checking
services,not to exceed 16 hours per week.
•On September 20,2021,the Building Official position was filled
in-house by city staff.
Agreement
•The City entered into a subsequent agreement with Interwest
dated October 13,2020 for the same services,which provides
for an initial one (1)year term with two (2)one year
extensions.The contract expired last year on October 13,2021.
•During the months of November and December 2021,
Interwest Consulting continued to perform building and public
works plan checking services for the City to assist staff with
pending projects that were in plan check review prior to
contract expiration.
Recommendation
•Staff requests that the City Council extend the Agreement to
January 28,2022 and increase the agreement amount from
$117,000 to $122,767.50 so that staff may pay remaining
outstanding invoices for building and public works services
provided in November and December 2021 by Interwest
Consulting.
Fiscal Impact
•$2,050 of the outstanding invoices is already budgeted in the
2021-2022 budget and the remaining $5,767.50 will come
from the General Fund.
Planning Commission
Professional Services Agreement Between the
City of Grand Terrace and Interwest
Consulting Group
January 25, 2022