06/28/2011 PENDING CRA APPROVAL
CITY OF GRAND TERRACE
I
COMMUNITY RED VELOPMENT AGENCY MINUTES
REGULAR MEETING -JUNE 28,2011
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on June 28, 2011 at 6:00 p.m.
PRESENT: Walt Stanckiewitz, Chairman
Lee Ann Garcia,Vice-Chairman
Darcy McNaboe, Agency Member
Bernardo Sandoval,Agency Member
Gene Hays, Agency Member
Betsy M. Adams, City Manager
Brenda Mesa, City Clerk
Bernie Simon, Finance Director
Joyce Powers, Community& Economic Development Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Ed Finneran, San Bernardino County Sheriff s Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: None
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
1. APPROVAL OF 06-14-2011 MINUTES
CRA-2011-37 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY AGENCY MEMBER
MC NABOE, CARRIED 4-0-0-1 (AGENCY MEMBER HAYS ABSTAINED),to
approve the June 14, 2011 Minutes.
2. APPROVAL OF A CONSTRUCTION CHANGE ORDER FOR ADDITIONAL
LANDSCAPING IMPROVEMENTS TO MICHIGAN STREET AND BARTON
ROAD
CRA-2011-38 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER
HAYS, CARRIED 5-0, to approve a construction change order above the original
10%change order authority in the amount of$22,460.00(5.6%)to install additional
landscaping improvements along Michigan Street south of Barton Road and on
Barton Road; and appropriate an additional $22,460.00 to the project from the
Agency's undesignated, available fund balance.
Community Redevelopment Agency Minutes
June 28,2011
Page 2
3. ADOPTION OF FY 2011-12 COMMUNITY REDEVELOPMENT AGENCY
BUDGET
CRA-2011-39 MOTION BY AGENCY MEMBER HAYS, SECOND BY AGENCY MEMBER
MC NABOE, CARRIED 5-0, to adopt the proposed FY 2011-12 Budget and
Resolution with the deletion of paragraph 5, which is a duplicate.
4. CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(GOVERNMENT CODE SECTION 54956.8)
1. Property- APN 1167-231-02 (22273 Barton Road)
Agency Negotiator- Betsy M. Adams
Owner- Jo K. Stringfield
Under Negotiation- Property Appraisal to Establish Value
2. Prop=- APN 0275-242-10 & 0275-242-11
Agency Negotiator- Betsy M. Adams
Owner- Redevelopment Agency
Under Negotiation- Property Appraisal to Establish Value
3. Prop=- 1167-181-12 & 1167-181-13
Agency Negotiator- Betsy M. Adams
Property Negotiator- Jim Towers, Towers and Associates
Under Negotiation- Property Appraisal and Negotiations to Purchase
4. Property- 1167-151-61, 1167-151-62, 1167-151-68, 1161-151-71, 1167-161-03,
1167-161-04
Agency Negotiator- Betsy M. Adams
Property Negotiator-Allan Mackenzie
Under Negotiation- Terms of Memorandum of Understanding
Mayor Stanckiewitz announced that the Agency met in Closed Session for conference with
real property negotiators. Council authorized staff to solicit proposals for appraisals on
properties listed 1 through 3 above. There is no reportable action on property number 4
above.
Community Redevelopment Agency Minutes
June 28,2011
Page 3
Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 9:20 p.m.,
until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,July 12,2011 at
6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CITY OF GRAND TERRACE
PENM CITY COUNCIL APPROVAL
CITY COUNCIL MINUTES
REGULAR MEETING -JUNE 28,2011
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 28,
2011 at 6:00 p.m.
PRESENT: Walt Stanckiewitz, Mayor
Lee Ann Garcia, Mayor Pro Tern
Darcy McNaboe, Councilmember
Bernardo Sandoval, Councilmember
Gene Hays, Councilmember
Betsy M. Adams, City Manager
Brenda Mesa, City Clerk
Bernard Simon, Finance Director
Joyce Powers, Community& Economic Development Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Ed Finneran, San Bernardino County Sheriff's Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: None
The City Council meeting was opened at 6:00 p.m. with an Invocation by Mayor Pro Tern Lee Ann
Garcia, followed by the Pledge of Allegiance led by Lt. Nina Jamsen.
ITEMS TO DELETE -None
SPECIAL PRESENTATIONS
A. Introduction ofNew Sheriff's Lt.Steve Dorsey/Recognize Outgoing Lt.Nina Jamsen
Captain Tesselaar, San Bernardino County Sheriff's Department,introduced Lt. Steve Dorsey who
will replace Lt. Jamsen in the City of Grand Terrace.
Mayor Stanckiewitz presented a Certificate of Recognition to outgoing Lt. Nina Jamsen for
outstanding service to the City of Grand Terrace from February 28, 2009 to June 17, 2011.
The Council Members thanked Lt. Jamsen for the outstanding service she provided to the City of
Grand Terrace.
B. Recognition of Azure Hills Volunteers for Wall Painting Project
Council Minutes
06/28/2011
Page 2
Council Member McNaboe presented a Certificate of Recognition to Ryan Stephens representing
the group of volunteers from Azure Hills Seventh Day Adventist Church for the wall painting project
on June 5, 2011.
Mayor Stanckiewitz presented a Certificate of Recognition to Jo Ann Johnson representing the
Foundation of Grand Terrace for the wall painting project on June 5, 2011.
Mayor Stanckiewitz read a list of volunteers who participated in the Wall Painting Project.
C. Chamber of Commerce Business of the Month
Sally McGuire, President of the Chamber of Commerce, announced and that the Business of the
Month is Tetley Law Offices.
CONSENT CALENDAR
CC-2011-50 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
SANDOVAL,CARRIED 5-0,to approve the following Consent Calendar Items with
the removal of 3C:
3A. Approve Check Register No. 06/28/2011
3B. Waive Full Reading of Ordinances on Agenda
3D. Historical & Cultural Activities Committee Minutes of 05-02-2011
3E. Community Emergency Response Team(C.E.R.T.) Minutes of 04-05-2011
and 05-03-2011
3F. Authorization to Reject All Bids for the Retrofit Lighting of Various City
Buildings and Facilities, (Request for Bid# 11-02)
3C. Approval of Minutes of 06/14/2011
CC-2011-51 MOTION BY COUNCILEMBER MC NABOE,SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 4-0-0-1 (COUNCILMEMBER HAYS ABSTAINED), to
approve the Minutes of 06/14/2011.
PUBLIC COMMENT
Nori Sagomonian-Mejia, Kingston Street, shared an exercise with the City Council on
Compassionate Leadership.
Bobbie Forbes,Burns Ave.,encouraged everyone to take advantage of the HEAL Program,
which provides free Spay/Neuter services. She has kittens that were saved from the storm
drain if anyone is interested. She has seen an increase in crime in her neighborhood, she
Council Minutes
06/28/2011
Page 3
encouraged everyone to pay attention to their surroundings. She stated that she and the
community will miss the employees that are being layed off and encouraged everyone to have
patients with those employees who are left.
Jeffrey McConnell,Walnut Ave.,commercial trucks in his neighborhood are causing damage
to the power poles and the street. He requested that the city do more to keep the trucks out.
COUNCIL REPORTS
Councilmember Gene Hays,reported that crime in Grand Terrace has gone down even with
a bad economy. He indicated that the idea that when the economy is bad crime will increase
may be a myth based on crime statistics for the City of Grand Terrace.
Councilmember Bernardo Sandoval,requested that staff trend crime statistics monthly. He
felt that Grand Terrace Community Day was a great event. He attended the Chamber of
Commerce Installation Dinner and it was a great event. He indicated that although we are
faced with tough budget decisions,he hopes the budget cuts are not permanent. The Council,
with staff, is working to create new revenues and a sustainable budget.
Councilmember Darcy McNaboe,She had a tour of the new Stater Brothers on June 17`h and
was impressed with the amenities they will offer and the energy saving features. The store
is scheduled to open August 24`''. She reported that the Community Day was enjoyable and
well attended. She thanked the volunteers. The Chamber of Commerce Installation Dinner
was well attended. She reported that the Chamber announced two new programs. A 3/50
program to encourage residents to shop locally and a partnership with the San Bernardino
County Workforce Development Center to find out what business are needed locally. She
commented that the Council priorities that are on the city website have not been updated
since 2009 and requested that the information be taken down until new priorities are
established. She announced that the Lions Club will have a Sight Clinic on July 30th.
Ma, o�yor Pro Tem Lee Ann Garcia,the Chamber of Commerce Installation Dinner was
a great event. Jack Brown was the speaker and he announced special programs for Grand
Terrace residents for the opening of the new Stater Bros. The Chamber of Commerce is
doing an excellent job of promoting our businesses. Grand Terrace Community Day was a
great event and it is her hope that the event continues. She encouraged the residents to stay
engaged and staff to keep website updated. State budget decisions will impact our city but
we will weather them together. She feels that we need better signs to keep trucks off our
streets. She requested that the Sheriff's Department put on quarterly informational meetings
and put information in local papers so the residents know what is happening in their
community. She requested that the list of Cooling Centers from Edison be placed on the city
website. Firework information is on the website, she reported that fines will be issued to
individuals who use fireworks in banned areas.
Council Minutes
06/28/2011
Page 4
Rick McClintock, San Bernardino County Fire, reported that fines will be issued as well as
cost recovery.
Mayor Stanckiewitz,Thanked the Chamber of Commerce for their work on the Installation
Dinner indicating that they had several elected officials in attendance. He thanked all of the
volunteers who worked on Grand Terrace Community Day. He announced that the San
Bernardino office of the DMV will be closed for renovation from October 2011 to March
2013 and requested that the information be placed on the website. He reported that he has
been contacting the state legislators regarding the State Budget vote and encouraging them
to save Redevelopment.
PUBLIC HEARINGS -None
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Adoption of FY 2011-12 City Budget
CC-2011-52 MOTION BY COUNCILMEMBER MC NABOE, SECOND BY
COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the proposed FY
2011-12 Budget and Resolution with the understanding that staff will hold written
communication to the Sheriff s Department pending decisions from the State on the
COP Grant funding.
CLOSED SESSION
9A. Public Employment- City Attorney - Pursuant to GC54957
9B. Labor Negotiations Pursuant to GC94957.6
Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Public
Employment- City Attorney-Pursuant to GC54957 and the City Council will continue the
review process and bring this item back at a later date
Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Labor
Negotiations per GC54957.6 and there was no reportable action taken.
Council Minutes
06/28/2011
Page 5
Mayor Stanckiewitz adjourned the meeting at 9:20 p.m.,until the next City Council Meeting which
is scheduled to be held on Tuesday, July 12, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
CALI'FORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item ( ) CRA Item ( X )
TITLE: Approval of a Construction Change Order for Additional
Landscaping Improvements to Michigan Street and Barton
Road
PRESENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: 1. Approve a construction change order above the original
10% change order authority in the amount of $22,460.00
(5.6%) to install additional landscaping improvements along
Michigan Street south of Barton Road and on Barton Road.
2. Appropriate an additional $22,460.00 to the project from
the Agency's undesignated, available fund balance.
BACKGROUND:
On April 12, 2011, the Agency Board awarded a construction contract to Lee and Stires,
Inc. to construct public improvements within the Michigan Street, Barton Road and La
Paix Street rights-of-way. The work is underway and scheduled to be completed by
August 1, 2011, including the new traffic light installation on Barton Road.
The original contract award of $400,431.41 also provided for a 10% construction
contingency of $40,043.14. The following change orders have been approved by staff
based on unplanned construction items:
1. Additional charge to expedite Edison street light removal $ 1,214.40
2. Night work to relocate Miguel's backflow $ 5,911.16
3. Relocation of irrigation conduits not shown on "as-built' plans $ 7,456.17
4. Modifications to Miguel's driveway approach and "pork shop"
median to preclude left turns from west driveway on to Barton Rd. $11,745.76
5. Install geo fabric in wet subgrade to prevent pavement cracking $ 1,520.00
TOTAL $27,847.49
The remaining amount of the 10% contingency is $12,195.65. Staff is not
recommending use of these remaining funds, but to reserve them for any unforeseen
CRA AGENDA ITEM NO. 2
occurrences during installation of the traffic light. Any funds not used would then be
available for other projects.
DISCUSSION:
At the time construction was bid, vertical landscaping, such as bushes and trees,
adjacent to the new northbound right turn lane on Michigan Street at Barton Road was
not included. The graded pads on the adjacent private property will be hydro-seeded
and maintained until developed. To physically improve the right-of-way area, staff has
discussed adding enhanced landscaping with the private developer, who has agreed to
provide water service and maintenance. The proposed landscaping enhancements
include low-water street trees and several types of shrubbery including; kangaroo paw,
lantana, Indian hawthorn, and coast rosemary, and would be installed north and south
of the Commerce Way extension on the east side of Michigan Street. The cost for
these improvements, with irrigation, is $17,345.00, which is a prevailing wage public
project.
Additional landscaping enhancements are also recommended for Barton Road westerly
to the Auto Zone property, which is now in poor condition. New irrigation will be
connected to the Stater Bros. project irrigation. The estimated total cost is $5,115.00,
for a total change order of $22,460.00.
Staff is recommending completion of these additional items by Lee and Stires to
improve the streetscape appearance of the area.
FISCAL IMPACT:
Staff requests an additional budget appropriation to account 32-600-323-002 of
$22,460.00 from available, undesignated Redevelopment Fund Balance Reserve (non-
housing). These funds are not included in the Agency's 2010-11 or 2011-12 budget.
The Finance Director has confirmed the availability of the funds and the Executive
Director has pre-approved the appropriation subject to the Agency's approval.
Respectfully submitted:
lfLtY44
LAML
Powers, Community and Economic Development Director
Manager Approval:
Betsy . Adams, Executive Director/City Manager
CALI'FORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item ( ) CRA Item (X )
TITLE: FY 2011-12 Community Redevelopment Agency
Budget Adoption
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Adoption of FY 2011-12 CRA Budget
BACKGROUND:
On June 14, 2011, the City Council/Agency Board conducted a workshop review of the
Preliminary Budget for the fiscal year beginning July 1, 2011 through June 30, 2012. At
that same time the City Manager also presented eight budget reduction
recommendations to City Council/Agency Board for consideration along with other
policy considerations. Council/Agency Board directed staff to incorporate budget
reduction recommendations one through six for a second budget hearing that was
conducted at a special meeting on June 21, 2011. On June 21, 2011, the City Manager
also requested Council/Agency Board to consider an amended budget reduction
recommendation seven and recommendation eight. Council directed Staff to present a
budget on June 2eh for adoption that included all recommendations, including the
revised recommendation to remove budget recommendation seven.
DISCUSSION:
Budget reduction recommendations one to eight resulted in two items affecting the
Agency and resulted in savings of $57,439 to the Community Redevelopment Agency
budget as follows:
1. N/A
2. N/A
3. Defund Management Analyst Position in Community Development-$37,928
4. N/A
5. Defund Deputy City Clerk Position -$19,511
6. N/A
7. (removed)
8. N/A
CRA AGENDA ITEM NO.
In addition, The budget reduction recommendations resulted in a credit in the overhead cost
allocation to the Agency in the amount of$79,104.
The above changes are now reflected in the FY 2011-12 Community Redevelopment
Agency Budget consisting of the Capital Projects Fund, Debt Service Fund, CRA Low Mod
Income Housing Fund and the CRA Trust Fund as follows:
FY 2011-12 Budget Revenue Recap— TABLE 1
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to#8
Capital Project 1,124,630 1 837,000 0 0 1,837,000
Debt Service 7,062,662 6,052,858 0 0 6,052,858
Low Mod Hs . 1,650,715 1,280,560 0 0 1,280,560
CRA Trust 0 0 0 0 0
Total Revenue 9,838,0071 9,170,418 01 0 9,170,418
FY 2011-12 Budget Expenditure Recap— TABLE 2
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to# 8
Capital Project 31757,291 1,818,070 49,635 62,891 1,705,544
Debt Service 6,408,555 7,082,960 0 113,285 7,196,245
Low Mod Hs . 1,458,010 1,267,687 7,804 129,498 1,130,385
CRA Trust 0 241,500 0 0 241,500
Total 11,623,856 10,410,217 (57,439) (79,104) 10,273,674
Expenditure
FY 2011-12 Net Budget TABLE 3
Revenue Expenditure Net Budget
Prelim FY Prelim FY Prelim FY
2011-12 2011-12 2011-12
06/28/11 06/28/11 06/28/11
Capital Project 1,837,000 1,705,544 131,456
Debt Service 6,052,858 7,196,245 1,143,387
Low Mod Hs . 1,280,560 1,130,385 150,175
CRA Trust 0 241,500 241,500
Total 9,170,418 1 10,273,674 1,103,256
Total overall CRA Budget for FY 2011-12 consists of proposed expenditures of$10,273,674
supported by estimated revenues of $9,170,418 and use of fund balance reserve as
needed. The FY 2011-12 combined CRA Budget results in a net budget deficit of
($1,103,256).
Changes in Fund Balance Reserves are calculated as follows:
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE — FY 2011-2012 —TABLE 4
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Capital Project 0 1,837,000 1,705 544 0 131,456
Debt Service 1,251,673 6,052,858 7,196,245 0 108,286
Low Mod Hs . 0 1,280,560 1,130,385 0 150,175
CRA Trust 0 0 0 01 0
Total 1,251,6731 9,170,418 10,032,174 01 3,424,862
CHANGES IN DESIGNATED FUND BALANCE RESERVE — FY 2011-2012—TABLE 5
CRA Funds Revenue Expend.
Debt Service Bond debt & 2,168,335 0 0 2,168,335
Fund Other
Debt Service Pass through 1,836,429 0 0 1,836,429
Debt Service SERAF Loan <448,636> 0 0 <448,636>
Low Mod Pass through 459,107 0 0 459,107
Low Mod LM ro'ect 417,946 0 0 417,946
CRA Trust CRA Econ. 1,207,500 0 (241,500) 966,000
Fund Agreement
Total CRA 5,540,681 0 (241,500) 5,299,181
Desig Funds
CRA Bond CRA Projects 18,528,672 0 0 18,528,672
Proceeds-
Total CRA— 24,069,353 0 (241,500) 23,827,853
includg. Bond
Proceeds
FISCAL II"ACT:
Adoption of CRA Budget will result in:
• CRA Capital Project Fund Revenue $1,837,000
• CRA Capital Project Fund Expenditures and Transfer Out $1,705,544
• Change in CRA Capital Project Fund Balance Reserve of$131,456
❖ CRA Debt Service Fund Revenue $6,052,858
❖ CRA Debt Service Fund Expenditures and Transfer Out $7,196,245
❖ Change in CRA Debt Service Fund Balance Reserves of($1,143,387)
✓ CRA Low Mod Income Housing Fund Revenue/Transfer in of$1,280,560
✓ CRA Low Mod Income Housing Fund $1,130,385
✓ Change in CRA Low Mod Income Housing Fund Reserves of 150,175
❖ Overall CRA combined Revenue and Transfer in of$9,170,418
❖ Overall CRA combined Expenditures and Transfer out of$10,273,674
❖ Overall Change in CRA combined Fund Balance Reserve of($1,103,256
❖ Projected Overall available CRA combined Fund Balance Reserve at 6-30-2012 of
$3,424,862
❖ Projected Overall Designated CRA combined Fund Balance Reserve at 6-30-2012 of
$23,827,853.
Respectfully submitted:
Bernie Simon, Finance Director
Manager Approval:
Betsy WAdaes, City Manager
ATTACHMENTS:
FY 2011-12 CRA Budget Resolution
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE,CALIFORNIA,ADOPTING A BUDGET
FOR FISCAL YEAR 2011-12
WHEREAS,the Community Redevelopment Agency of the City of Grand
Terrace(the Agency)Board of Directors desire to adopt a budget for the subsequent
fiscal year using estimated revenues and proposed expenditures;and
WHEREAS,the Agency operates on a fiscal calendar year beginning on July 1'
of each year and ending on June 3&of the next year, and
WHEREAS,the source of redevelopment revenue is primarily property tax
increment by virtue of the establishment of the agency and redevelopment project area
for which such funds would have otherwise been allocated to other overlapping taxing
agencies; and
WHEREAS,the staff has presented an operating and capital budget containing
the redevelopment funds,to meet the needs of the citizens of the City of Grand Terrace,
the objectives of redevelopment plan, and to improve the supply and preservation of low
and moderate income housing in the project area and in the City;and
WHEREAS,the staff has presented an operating and capital budget containing
the redevelopment funds, to meet the needs of the citizens of the City of Grand Terrace,
the objectives of redevelopment plan, and to improve the supply and preservation of low
and moderate income housing in the project area and in the City;and
WHEREAS,a second reading of an Ordinance Adopting Amendment No. 6 to
the Redevelopment Plan for the Grand Terrace Community Redevelopment Project Area
was approved and adopted on May 1 lth, 2010, which amended the effectiveness dates for
both the Original Project Area and the Added Project Area to September 27, 2022 and
July 14, 2024, respectively; and
WHEREAS,the Agency adopted Resolution CRA 2011- on April 26, 2011
when the Board determined that it may not have the necessary funds to pay the required
SERAF payment of$448,636 on May 3, 2011 from non-housing redevelopment funds
and resolved to borrow the funds at no interest from the CRA Debt Service Fund. Under
the Health and Safety Code,the Agency has a time period of five years to repay such loan
to the CRA Low Mod Income Housing Fund; and
WHEREAS,on April 12, 2011,the Community Redevelopment Agency and the
City of Grand Terrace entered into a loan agreement acknowledging that the City owes
the Community Redevelopment Agency of Grand Terrace $3,388,091 and that the City
desires to make annual payments to the Agency subject to available funds of the City in
2
each fiscal year. No payment is due in fiscal year 2011-12 and the next payment is due
July 1, 2012; and
WHEREAS,the basis of the proposed agency budget is the continuance of the
agency itself to meet the needs of the citizens of the City of Grand Terrace and legal
requirements for redevelopment agencies under the Health and Safety Code; and,
NOW THEREFORE,the Board of Directors of the Community Redevelopment
Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows:
Section 1. The budget for Fiscal Year 2011-12, a copy of which has been filed in the
City Clerk's office, is hereby adopted with projected beginning
(combined)CRA fund balance reserves of$24,317,770,total expenditures
of$10,273,674, including transfers-out, all to be funded by estimated
revenues of$_9,170,418 and the use of available CRA Low Mod Fund
Balance Reserve. A summary of the CRA Budget by fund is referenced in
"Exhibit A"
Section 2. The Agency board authorizes the Agency Director to make budget
adjustments to the adopted budget to reallocate appropriations between
departmental activities. Only the Agency Board,by motion and
affirmative majority vote, by minute action or by resolution, may make
increases and decreases in estimated fund revenues and fund
appropriations.
Section 3. Designate Reserves as indicated on Schedule A.
Section 4. No repayment of the CRA Low Mod Fund loan for the FY 2010-11
SERAF payment will be made in FY 2011-12. The Agency will look to
repay the five year loan over the next four years.
PASSED, APPROVED, AND ADOPTED this 28th day of June, 2011.
Attest:
Secretary of the Grand Terrace Community Chairman of the Grand Terrace
Redevelopment Agency Community Redevelopment Agency
3
Approved as to form;
Agency Counsel
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE COWAUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE,CALIFORNIA,ADOPTING A BUDGET
FOR FISCAL YEAR 2011-12
"EXHIBIT A"
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE — FY 2011-2012—
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Capital Project 0 1,837 000 1,705,544 0 131,456
Debt Service 1,251,673 6,052,858 7,196,245 0 108,286
Low Mod Hs . 0 1,280,560 1,130,385 0 150,175
CRA Trust 01 0 1 0 0 0
Total 1 1,251,6731 9,170,418 1 10,032,174 0 3,424,862
CHANGES IN DESIGNATED FUND BALANCE RESERVE — FY 2011-2012—
CRA Funds Revenue Expend.
Debt Service Bond debt& 2,168,335 0 0 2,168,335
Fund Other
Debt Service Pass through 1,836 429 0 0 1,836 429
Debt Service SERAF Loan <448,636> 0 0 <448,636>
Low Mod Pass through 459,107 0 0 459,107
Low Mod LM project 417,946 0 0 417,946
CRA Trust CRA Econ. 1,207,500 0 (241,500) 966,000
Fund Agreement
Total CRA 5,540,681 0 (241,500) 5,299,181
Desig Funds
CRA Bond CRA Projects 18,528,672 0 0 18,528,672
Proceed
Total CRA— 24,069,363 0 (241,500) 23,827,853
includg. Bond
Proceeds
pEM MrG CITY COUNCIL APPROVAL
CALI'FORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item (X) CRA Item ( )
TITLE: Check Register No. 06-28-2011
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve
BACKGROUND:
The Check Register for June 28, 2011 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and CRA.
Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account].
Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary
clearing accounts which do not have budgetary considerations.
DISCUSSION:
A total of $865,391.16 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Check Register. Payroll costs for the period amounted to $72,126.18 and are
summarized below.
Some of the non-routine items include:
66874 J.Z.'s Party 2011 Community Day Equipment Rental $2,757.55
Charm Trust Account: 23-200-12-00
66879 Mister Twister 2011 Community Day Balloon Entertainment $210.00
Balloon Enter. Trust Account: 23-200-12-00
66896 Municipal Municipal Code Supplement $5,910.12
Code Corp
66914 WIldan Winter Storm Damage— Barton Road $420.00
Account: 10-190-702-001-000
COUNCIL AGENDA ITEM NO.
Some the larger items include:
668662 Zions Bank June HVAC Payment $14,409.50
66863 City of Colton Sewer Connection Fees 4/08-11/10 $320,400.00
66875 Chaparral 2009 Yamaha Rhino ATV-Homeland Security $12,602.00
Motorsports Grant
66877 City of Colton Sewer Connection Fees 4/08-11/10 Correction $19,800.00
66880 Albert Webb Multiple Invoices, Services Provided through May $29,250.01
Associates Barton Plaza/Town Square
66883 City of Colton April & May Wastewater Treatment Advance $198,000.000
66902 Rosenow General Fund Sustainability Model Project/ $31,035.00
Spevacek Grp Professional Services-Pass Through Error
66905 S. B. County June Law Enforcement Services $166,993.00
Sheriff
Payroll costs processed for period ending June 10, 2011:
Date Period Payroll and payroll costs
06/10/11 Biweekly $72,126.18
FISCAL IMPACT:
All disbursements are made in accordance with the adopted budget for FY 2010-11,
Respectfully submitted,
Bernie Simon
Finance Director
Manager Approval:
Betsy*A. Adams
City Manager
ATTACHMENTS:
Check Register—June 28, 2011
vchlist Voucher List Page. 1
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66859 6/7/2011 011194 AMERICAN FIDELITY ASSURANCE CO A670168 June EMP PAID ACCIDENT/SUPP LIFE/SUPP STD INS
23-250-20-00 54546
Total. 545.46
66860 6/7/2011 011195 AMERICAN FIDELITY ASSURANCE CO 684185A June JUNE EMP PAID FLEX SPENDING/DEP CARE
23-250-10-00 1,411 66
Total. 1,411.66
66861 6/9/2011 011199 KEENAN &ASSOCIATES, PRUDENTIAL MUNI,May 0000338643 MAY EMP LIFE/SHORT/LG TERM DISABILITY
10-022-66-00 1,501 55
Total 1,501.55
66862 6/13/2011 010697 ZIONS BANK June 2011 June HVAC Payment
10-195-257-000-000 14,409 50
Total 14,409.50
66863 6/16/2011 001840 CITY OF COLTON 06162011 Sewer Connection Fees 4/08-11/10
21-022-00-00 320,400 00
Total. 320,400.00
66864 6/16/2011 006778 STAPLES 29833 Office Supplies
10-380-249-000-000 4467
Total: 44.67
66865 6/16/2011 010664 SHELL FLEET MANAGEMENT 8000209687106 May Vehicle Fuel
10-175-272-000-000 93534
Total: 935.34
66866 6/16/2011 006720 SO CA.EDISON COMPANY May 2011 May Energy Usage
26-601-238-000-000 41 50
26-602-238-000-000 58 10
16-510-238-000-000 5,56860
26-600-238-000-000 4980
Total: 5,718.00
66867 6/16/2011 011138 SPARKLETTS 9637116 060111 May Bottled Water
Page 1
vchlist Voucher List Page. 2
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code. bofa
Voucher Date Vendor Invoice Description/Account Amount
66867 6/16/2011 011138 SPARKLETTS (Continued)
10-190-238-000-000 9595
10-450-238-000-000 1037
10-805-238-000-000 1037
10-440-238-000-000 65.27
Total: 181.96
66868 6/17/2011 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 4-29-11 Contributions for PRend 4-29-11
10-022-62-00 17,200 19
Total. 17,200.19
66869 6/20/2011 001907 COSTCO#478 0478 11 0078 11 C CARE SUPPLIES
10-440-220-000-000 192.21
Total 192.21
66870 6/20/2011 006730 SO CA.GAS COMPANY May 2011 May Natural Gas Usage
10-190-238-000-000 42414
10-440-238-000-000 5956
Total . 483.70
66871 6/20/2011 001206 ARROWHEAD CREDIT UNION May/June May/June Visa Charges
10-120-210-000-000 Refreshments-Closed Session Council Mtg 1956
23-200-14-00 C Care Teacher Appreciation/Supplies 18688
10-440-220-000-000 C Care Supplies 3248
10-440-228-000-000 C Care Fathers Day Event/Supplies 19911
10-440-223-000-000 C Care Supplies 7574
10-625-246-000-000 Storm Drain Grate 492.36
10-380-249-000-000 HP ScanJet-City Clerk 10000
10-125-246-000-000 HP ScanJet-City Clerk 26649
Total . 1,372.62
66872 6/20/2011 011071 STANCKIEWITZ,W June 2011 June Health Ins Reimbursement
10-110-142-000-000 41500
Total: 415.00
66873 6/20/2011 011029 COBRA SIMPLE 112 May COBRA Administration Fee
10-190-220-000-000 5000
Page 2
vchlist Voucher List Page: 3
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code. bofa
Voucher Date Vendor Invoice Description/Account Amount
66873 6/20/2011 011029 COBRA SIMPLE (Continued) Total: 50.00
66874 6/20/2011 003858 J.Z.'S PARTY CHARM SB-7223 GT Community Day Equipment Rental
23-200-12-00 2,75755
Total . 2,757.55
66875 6/20/2011 011202 CHAPARRAL MOTORSPORTS Deal#3328419 2009 Yamaha Rhino ATV 4 x 4
10-410-701-009-000 12,602 00
Total. 12,602.00
66876 6/21/2011 010447 STUDIO 33 PRODUCTIONS 6489 Community Day Sound Stage Equipment
23-200-12-00 10000
Total: 100.00
66877 6/21/2011 001840 CITY OF COLTON 06212011 Sewer Connection Fees 4/08-11/10 Corr
21-022-00-00 19,800 00
Total. 19,800.00
66878 6/21/2011 010218 CHEVRON &TEXACO CARD SERVICES 30197305 May Vehicle Fuel
10-440-272-000-000 6835
10-175-272-000-000 39997
34-800-272-000-000 4202
Total 510.34
66879 6/21/2011 011204 MISTER TWISTER BALLOON ENTER. 1006 Community Day Balloon Entertainment
23-200-12-00 21000
Total• 210.00
66880 6/28/2011 011143 ALBERT A.WEBB ASSOCIATES 110533 FEB PROFESSIONAL SERVICES-TOWN SQR CNTR
32-200-250-000-000 6,17641
111168 APR BARTON PLAZA TRAFF RPT/PROJ REVIEW
23-302-80-10 2,58610
111556 MAY BARTON PLAZA TRAFF RPT/PROJ REVIEW
23-302-80-10 97500
111564 MAY TOWN SQUARE CONSTRUCTION MGMT SRVS
32-600-323-003-000 19,512 50
Total. 29,250 01
Page 3
vchlist Voucher List Page: 4
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66881 6/28/2011 010293 AVAYA, INC 2731111245 June/July Phone&Voicemail Maint
10-190-246-000-000 18346
Total: 183.46
66882 6/28/2011 011031 CINTAS CORPORATION#150 150378924 C CARE PAPER GOODS& SUPPLIES
10-440-228-000-000 19030
150388055 C CARE PAPER GOODS& SUPPLIES
10-440-228-000-000 19030
Total. 38060
66883 6/28/2011 001840 CITY OF COLTON Apr/May 2011 APRIL/MAY WASTEWATER TREATMENT ADVANCE
21-570-802-000-000 198,000 00
Total 198,000.00
66884 6/28/2011 010403 CITY OF REDLANDS AR133075 May CNG Fuel
34-800-272-000-000 14866
Total. 148.66
66885 6/28/2011 001930 DAILY JOURNAL CORPORATION B2096846 NOTICE OF HEARING-HABITAT FOR HUMANITY
10-125-230-000-000 20940
10-125-230-000-000 261 40
B2110277 Notice of Hearing-Landscape/Lighting
26-601-250-000-000 61380
Tota I: 1,084.60
66886 6/28/2011 001950 DATA QUICK B1-1929951 April Subscription
10-370-250-000-000 4350
10-380-250-000-000 4350
34-800-220-000-000 4350
Total. 130.50
66887 6/28/2011 002301 FEDEX 7-524-60909 May/June Document Delivery
10-140-210-000-000 3482
10-120-210-000-000 8380
10-370-210-000-000 4504
10-125-210-000-000 2534
Tota 1: 189.00
Page 4
vchlist Voucher List Page 5
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66888 6/28/2011 011203 FOWELL, MINDY 06022011 Park Reservation Refund-Rollins 4/20/11
10-450-01 5000
Total 50.00
66889 6/28/2011 002740 FRUIT GROWERS SUPPLY 90791133 MAINT SUPPLIES
10-450-245-000-000 3062
Tota 1 30.62
66890 6/28/2011 002901 G T AREA CHAMBER OF COMMERCE 6502-RDA MAY CONSULTANT SERVICES
32-370-213-000-000 86000
6513-RDA JUNE CONSULTANT SERVICES
32-370-213-000-000 86000
Total . 1,72000
66891 6/28/2011 003152 HARPER& BURNS LLPN May 2011 May Legal Services
32-200-251-000-000 4,24437
10-160-250-000-000 4,24438
Total. 8,488.75
66892 6/28/2011 003170 HdL COREN & CONE 0017005-IN Apr-Jun 2011 Property Tax Contract
32-370-255-000-000 62500
Total: 625.00
66893 6/28/2011 003850 JANI-KING OF CA., INC LAX06110964 JUNE C CARE JANITORIAL SERVICES
10-440-244-000-000 97500
Total: 975.00
66894 6/28/2011 010773 KELLAR SWEEPING INC 5933 MAY STREET SWEEPING SERVICES
16-900-254-000-000 4,200 00
Total: 4,200 00
66895 6/28/2011 004350 LEAGUE OF CALIFORNIA CITIES, 1 06152011 IE Division Dinner 7/14/11-Adams
10-120-270-000-000 4000
06162011 IE Division Dinner 7/14/11- Stanckiewitz
10-110-270-000-000 4000
Total. 80.00
66896 6/28/2011 011062 MUNICIPAL CODE CORPORATION 00206913 Municipal Code Supplement
Page 5
vchlist Voucher List Page: 6
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code bola
Voucher Date Vendor Invoice Description/Account Amount
66896 6/28/2011 011062 MUNICIPAL CODE CORPORATION (Continued)
10-125-250-000-000 5,910 12
Total 5,910.12
66897 6/28/2011 010097 NEXTEL COMMUNICATIONS 410575025-105 Apr/May Wireless Service-Maint/C Care
10-440-235-000-000 4901
10-175-240-000-000 23764
Total: 286.65
66898 6/28/2011 005400 OFFICE DEPOT 566417770001 C Care Office Supplies
10-440-210-000-000 72214
566419874001 C Care Office Supplies
10-440-210-000-000 61.25
Total: 783.39
66899 6/28/2011 005586 PETTY CASH 06202011 Replenish C Care Petty Cash
10-440-210-000-000 16.33
10-440-228-000-000 68.27
10-440-272-000-000 2048
Total. 105.08
66900 6/28/2011 010171 SIEMENS INDUSTRY INC RR-111750 MAY ROUTINE SIGNAL MAINTENANCE
16-510-255-000-000 451 68
RR-111751 April Response Call-outs
16-510-255-000-000 5040
Total . 502.08
66901 6/28/2011 006285 RIVERSIDE HIGHLAND WATER CO 2290 Feb/Mar Sewer Billing
21-572-255-000-000 2,46769
Total: 2,467.69
66902 6/28/2011 006341 ROSENOW SPEVACEK GROUP INC 06152011 General Fund Sustainabity Model Project
33-140-250-000-000 25,000 00
06162011 Professional Services Pass-through Error
33-140-250-000-000 6,03500
Total: 31,035.00
66903 6/28/2011 006451 S B COUNTY ASSESSOR 104460 Monthly Assessors Parcel Map Revisions
Page 6
vchlist Voucher List Page: 7
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66903 6/28/2011 006451 S B COUNTY ASSESSOR (Continued)
10-370-210-000-000 16.50
Total. 16.50
66904 6/28/2011 006510 S B COUNTY INFORMATION 11573 May Pager Access
10-175-240-000-000 900
Total. 9.00
66905 6/28/2011 006531 S B COUNTY SHERIFF 10926 JUNE LAW ENFORCEMENT SERVICES
14-411-256-000-000 8,33300
10-410-256-000-000 154,136 00
10-410-255-000-000 4,52400
Total 166,993.00
66906 6/28/2011 006681 SMART& FINAL Tran#275 Ref#13: C CARE KITCHEN SUPPLIES
10-440-220-000-000 345.21
Total: 345.21
66907 6/28/2011 006898 SYSCO FOOD SERVICES OF L.A. 1060819636 C CARE FOOD&SUPPLIES
10-440-220-000-000 69761
1061504286 C CARE FOOD& SUPPLIES
10-440-220-000-000 59414
Total. 1,291.75
66908 6/28/2011 007102 T Y LIN INTERNATIONAL 1106124 APR/MAY ENG SRVS-BARTON RD BRIDGE
47-400-250-001-000 2,902.90
Total: 2,902.90
66909 6/28/2011 007034 TRANSPORTATION ENGINEERING 1123 April Traffic Engineering Services
10-175-255-000-000 1,43000
Total. 1,430.00
66910 6/28/2011 007220 UNDERGROUND SERVICE ALERT 520110285 May Dig Alert Tickets
16-900-220-000-000 4500
Tote 1: 45.00
66911 6/28/2011 010693 UNITED WAY PR End 5/27&6/1 PR End 5/27/11 &6/10/11 Donations
10-022-65-00 12500
Page 7
vchlist Voucher List Page: 8
O6/21/2011 4.23:13PM CITY OF GRAND TERRACE
Bank code bofa
Voucher Date Vendor Invoice Description/Account Amount
66911 6/28/2011 010693 UNITED WAY (Continued) Total: 125.00
66912 6/28/2011 007880 WEST GROUP 823016050 May/June CA Code Updates
10-125-250-000-000 541 84
Total. 541.84
66913 6/28/2011 007854 WESTERN EXTERMINATORS CO 564694 MAY PEST CONTROL SERVICES
10-195-245-000-000 12500
10-805-245-000-000 3300
Total. 158.00
66914 6/28/2011 007920 WILLDAN 002-11313 A MAY INSPECTION SERVICES
10-172-250-000-000 1,78500
002-11313 B MAY PLAN CHECK SERVICES
10-172-250-000-000 1,65000
002-11314 MAY PLAN CHECK/ENG SRVS
10-175-255-000-000 7000
26-600-257-000-000 7000
26-601-257-000-000 7000
002-11315 Winter Storm Damage-Barton Road
10-190-702-001-000 42000
Total: 4,065.00
56 Vouchers for bank code. bofa Bank total: 865,391.16
56 Vouchers in this report Total vouchers 865,391 16
Page 8
I certify that to the best of my knowledge, the afore-listed checks for payment of City and
Community Redevelopment Agency liabilities have been audited by me and are necessary and
appropriate for the operation of City and Agency.
Bernie Simon, Finance Director
City of Grand Terrace
Warrant Register Index
FD No. Fund Name Dept No. Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES
11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN
12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT
13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES
26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES
47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES
34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING
802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS
804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE
805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT
807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
CALIFORNIA AGENDA REPORT
MEETING DATE: June 28,2011 Council Item(X) CRA Item ( )
TITLE: Authorization to reject all bids for the retrofit lighting of various
City buildings and facilities, (Request for Bid# I 1-02).
PRESENTED BY: Richard Shields,Director of Building& Safety/Public Works
RECOMMENDATION: Reject Request for Bid# 11-02, Lighting Retrofit.
BACKGROUND:
Through the American Recovery and Reinvestment Act, the California Energy Commission was
awarded funds to establish the Energy Efficiency and Conservation Block Grant (EECBG)
program to provide funds to small cities and counties within the State to assist in the
implementation of various energy conservation measures. Staff requested authorization from the
City Council to submit a grant application to the CEC at the January 12,2010 meeting.
On August 3, 2010, the City received the authorized grant in the amount of$69,649.00. The
grant will be used to fund various lighting and HVAC system retrofits located in the City Hall
Annex, Public Works shop buildings, Child Care Center and Fire Station. In addition, staff has
identified exterior lighting around the Civic Center complex that may be replaced with Light
Emitting Diode (LED) lighting. Staff conducted an energy survey to identify and quantify the
lighting and HVAC systems that could be replaced under this grant program. As a result, in
some lighting locations, up to 40% reductions in energy consumption may be realized, with
corresponding savings to future utility bills.
The City prepared and released Request for Bid #GTB 11-02 for lighting retrofit of various
buildings and facilities on or about February 27, 2011 and conducted a mandatory pre-bid
meeting on Thursday,March 17, 2011 which was attended by nineteen(19)prospective vendors.
Originally the bid opening was scheduled for Monday, March 28, 2011. Prior to the bid opening,
the City had only received one bid for the project and subsequently elected to continue the bid
opening date to April 28, 2011 in order to revise the bid specification and to revise the engineer's
estimate for the lighting retrofit from $30,000 to $60,000 and to break out the interior lighting
retrofits as a base bid and to establish a separate alternative bid for all the exterior lighting
retrofits. This was done due to a concern that the actual costs for some of the exterior lighting
retrofits would exceed the grant budgets.
COUNCIL AGENDA ITEM NO-
On Thursday, April 28, 2011, staff received and opened two bids, one from J.Kim Electric, Inc.,
of Fullerton, California and the second from Avram Electric of Corona California. Both
companies submitted responsive bids for the base and alternative bids.
A second component of the grant was the replacement of older Heating, Air Conditioning and
Ventilation (HVAC) systems within the Child Care Center, the Civic Center Annex and the Fire
Station. According to the grant terms, the grant would fund up to $1,000 per ton of replacement
HVAC systems. As staff discussed energy programs with other cities performing similar work
in much greater volume, it became apparent that the $1,000 limit per ton set forth in the grant
may be too low and that similar replacements were running approximately $1,500 per ton of
HVAC. Given the potential for additional expenses at a time when available funds within the
city are of concern, staff began looking for additional funding sources to complete the project
and potentially achieve greater program outcomes.
On Wednesday, June 8, staff and consultant met with a representative from Southern California
Edison who identified a variety of energy grant funding programs which, if combined into a
comprehensive energy conservation approach, may actually have the potential to provide greater
funding and savings to the city. As a result of this new information, staff feels that it would be
more prudent to reject the current bids for the lighting retrofit and to work with SCE in
developing a much more comprehensive energy conservation strategy which may allow the city
to fund more effort through the combination of the grant funds and the SCE incentive programs.
DISCUSSION:
At the time of the grant award and development of the solicitation for the lighting retrofit of
various buildings and facilities, staff was not aware of the additional program resources available
through Edison, and had not determined that there was a potential of needing supplemental
funding from the General Fund in order to accomplish the grant program objectives. Through
the work of the City's Contract Energy Grant Manager, the Southern California Edison Program
was identified as a potential source of supplemental funding for a more comprehensive energy
program that may result in greater energy savings to the city in the future, while being able to
fund energy efficiency improvements through a combination of both the energy grant and SCE
incentive programs. Staff met with a representative from Edison on June 8, 2011 and
subsequently identified several additional programs which may provide various incentives for
lighting, HVAC controls and other energy savings which include actual cash payments to the
City from SCE for cost savings.
Therefore the staff is recommending that the City reject both bids that were received for the
lighting retrofit without prejudice, and that the Council direct the staff to work with SCE to
identify and develop a comprehensive energy efficiency and conservation strategy that uses both
sources of funding to maximize the results and to develop and release any appropriate bid
specifications to achieve this effort.
FISCAL IMPACT:
Funds for this project in the amount of$69,646.00 are provided through the California Energy
Commission, if approved. Staff will continue to work with the City's energy providers, Southern
California Edison and Southern California Gas to identify any additional incentives or rebates
that may be applicable to these projects.
Respectfully submitted,
hard Shields, Director of Building& Safety/Public Works
Manager Approval: 644��2
Betsy MAdams
City Manager
ATTACHMENTS:
CALIFORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item ( X ) CRA Item ( )
TITLE: FY 2011-12 City Budget Adoption
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Adoption of FY 2011-12 City Budget
BACKGROUND:
On June 14, 2011, the City Council conducted a workshop review of the Preliminary
City Budget for the fiscal year beginning July 1, 2011 through June 30, 2012. At that
same time the City Manager also presented eight budget reduction recommendations to
City Council for consideration along with other policy considerations. Council directed
staff to incorporate budget reduction recommendations one through six for a second
budget hearing that was conducted at a special meeting on June 21, 2011. On June
21, 2011, the City Manager also requested Council to consider an amended budget
reduction recommendation seven and recommendation eight. Council directed Staff to
present a budget on June 2e for adoption that included all recommendations, including
the revised recommendation to remove budget recommendation seven.
DISCUSSION:
Budget reduction recommendations one to eight below resulted in savings of $533,692
to the General Fund as follows:
1. Remove Traffic Deputy Position from Sheriffs Contract-$228,714
2. Merge Rental Inspection Program into Code Enforcement-$51,465
3. Defund Management Analyst Position in Community Development-$6,496
4. Defund Community Events Program -$52,880
5. Defund Deputy City Clerk Position -$58,533
6. Reduce Parks & City Hall Maintenance -$17,200
7. (removed)
8. Share Patrol Deputy with City of Loma Linda -$118,404.
Furthermore, the budget reduction recommendations above resulted in savings of $48,946
in the Special Revenue and Enterprise Funds. However, the budget reduction
recommendations result in a change in the overhead cost allocation consisting of an
additional charge to the General Fund of $34,710 and an additional charge to the Special
Revenue and Enterprise Funds of$41,446.
COUNCIL AGENDA ITEM NO.C<?n
Council authorization to pursue the sale of the cell tower leases to Unison on June 14, 2011
will result in anticipated one time net revenue of $344,897, which is now included in the
General Fund revenue for the FY 2011-12 budget.
The above changes are now reflected in the FY 2011-12 City Budget consisting of the
General Fund, Special Revenue Funds and the Capital Funds as follows:
FY 2011-12 Budget Revenue Recap — TABLE 1
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to#8
General Fund 4,697,558 4,545,074 0 344,897 4,889,971
Spec/Ent Funds 2,686,882 2,341,408 01 0 2,341,408
Capital Pr' Funds 1,507,309 922,8201 01 0 922,820
Total Revenue 8,891,749 7,809,3021 01 344,897 8,164,199
FY 2011-12 Budget Expenditure Recap— TABLE 2
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to# 8
General Fund 4,870,961 5,098,190 533,692 34,710 4,599,208
Spec/Ent Funds 2,887,924 2,767 801 48,946 41,446 2,760,301
Capital Pr' Funds 1,602,319 922,820 0 0 922,820
Total 9,361,204 8,788,811 (582,638) 76,166 8,282,329
Expenditure
FY 2011-12 Net Bud et TABLE 3
Revenue Expenditure Net Budget
Prelim FY Prelim FY Prelim FY
2011-12 2011-12 2011-12
06/28/11 06/28/11 06/28/11
General Fund 4,889,971 4,599,208 290,763
Spec/Ent Funds 2,341,408 2,760,301 418,893
Capital Pr' Funds 922,820 922,820 0
Total 8,164,199 8,282,329 128,130)
Total overall City budget for FY 2011-12 consists of proposed expenditures of $8,282,329
supported by estimated revenues of $8,154,199 and use of fund balance reserve The FY
2011-12 combined City Budget results in a net budget deficit of($128.130)
The General Fund budget represents proposed expenditures of $4,599,208, including
transfers out, supported by estimated revenues of $4,889,971. The proposed FY 2011-12
General Fund Budget results in a surplus of $290,793 with a projected ending overall
General Fund Balance Reserve of $454,136. The overall General Fund Reserve consists
of$454,136 available funds and no designated reserves.
Potentially, there could be savings if the state COPS grant and a lower projected annual
increase in the Sheriffs contract is realized. General Fund expenditures are summarized by
department as follows:
General Fund Expenditures by Department- TABLE 4
Ex enditure Reca
FY 2010- Prelim FY Budget Other Prelim FY
11 2011-12 Reduc- Changes 2011-12
Revised 4ions REVISED
Budget #1 to # 8 06/28/11
City Council 48,100 53,880 0 0 53,880
City Manager 262,391 272,035 0 0 272,035
City Clerk 187,890 176,595 58,533 0 118,062
Finance 267,338 275,011 0 0 275,011
City Attorney 60 000 60,000 0 0 60,000
Building & Safety 131,543 137,010 0 0 137,010
Public Works 232,669 228,440 9,187 0 219,253
Comm.Events/CD 55,201 52,880 52,880 0 0
Rental Inspection 65,043 68,900 68,900 0 0
Enforcmnt. Pro . 134,039 134,569 0 0 134,569
Non-Departmental 314,315 309,230 0 0 309,230
Facilities Maint. 157,849 172,849 10,000 0 182,849
Comm Econ Dev 211,103 211,565 10,939 0 222,504
Info.S stems 74,041 79175 0 0 79,175
Law Enforcement 2,025,596 2,2391115 3471118 0 1,891,997
Child Care 867,380 863,630 0 0 863,630
Park Maintenance 174,171 171,930 (18,013) 0 153,917
NPDES 91,891 83,668 0 0 83,668
Storm Drain Maint 16,000 16,000 0 0 16,000
Planning Comm 2,500 2,395 0 0 2,395
Historical Cultural 1,200 1,200 0 0 1,200
Sen. Citizens Prg 29,588 27,000 0 0 27,000
EOC/CERT 10,320 10,320 0 0 10,320
Cost Allocation 549,207 549,207 0 34,710 5141497
Total General 4,870,961 5,098,190 (533,692) 34,710 4,599,208
Fund
The Special Revenue Fund budget represents proposed expenditures of $2,760,301,
including transfers out, supported by estimated revenues of $2,341,408. The proposed FY
2011-12 Special Revenue Fund Budget results in a deficit of ($418,893) with a projected
ending overall Special Revenue Fund Balance Reserve of $3,263.569. The overall Special
Revenue Fund Reserve consists of $2,580.809 available funds and a Waste Water
Designated Reserve of $682,760 for interagency capital funds. The Traffic Safety Fund is
projected to have a negative balance due to the "catch-up" of contract amounts owed to
Redflex for the red-light camera fines for the second straight year. Special
Revenue/Enterprise Funds expenditures are summarized as follows:
Special Revenue/Enterprise Funds - TABLE 5
Ex enditure Reca
FY 2010- Prelim FY Budget Other Prelim FY
11 2011-12 Reduc- Changes 2011-12
Revised -tions REVISED
Budget #1 to# 8 06/28/11
Street Fund 91,500 187,100 0 15,511 202,611
Storm Drain 0 0 0 0 0
Park Fund 16,629 16,629 0 1,087 17,716
AB 3229 COPS 0 0 0 0 0
Air Quality Fund 32,700 700 0 700 0
Gas Tax Fund 353,459 434,738 30,624 768 403,346
Traffic Safety 85,650 58,735 91140 2,718 52,52,308
Facilities 0 0 0 0 0
Development
Measure 1 462,007 271,974 0 14,730 286,704
Wastewater Disp 1,677,535 1,673,760 91187 9,705 1,674,278
CDBG 154,379 110,100 0 0 110,100
LLMD 14,065 14,065 0 832 13,233
Total Spec/Ent 2,887,924 2,767,801 (48,951) 41,451 2,760,301
Funds
The Capital Projects Fund budget represents proposed expenditures of$922,820, including
transfers out, supported by estimated revenues of$922,820. The proposed FY 2011-12
Capital Projects Fund budget results in revenues matching expenditures Capital Project
Fund expenditures are summarized as follows.
Capital Project Funds-TABLE 6
Expenditure Reca
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions REVISED
#1 to# 8 06/28/11
Capitallmprov.- 652,205 828,732 0 0 828,732
Streets
Barton Bride 950,114 94,088 0 0 94,088
Total Capital Proj 1,602,319 922,820 0 0 922,820
Funds
Changes in Fund Balance Reserves are calculated as follows:
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE - FY 2011-2012 -TABLE 7
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
General Fund 163,373 4,889,971 4,599 208 0 454,136
Total 163,373 4,889,971 (4,599,208) 0 454,136
General Fund
Special Rev
Funds
Street Fund 752,411 7,000 202,611 0 556,800
Storm Drain 64,919 350 0 0 65,269
Park Fund 218,791 7,100 17,716 0 208,175
AB3229 COPS 0 0 0 0 0
Air Quality Fund 55,666 14,250 0 0 69,916
Gas Tax Fund 92,147 405,860 403,346 0 94,661
Traffic Safety 40,624 70,000 52,313 0 22,937
Facilities Dev 206,343 200 0 0 206,543
Measure 1 84,251 216,913 286,704 0 14,460
Waste Water 1,583,611 1,495,300 1,674,278 0 1,384,633
CDBG 0 110 100 110,100 0 0
LLMD 2,187 14,335 13,233 0 3,289
Subtotal Spec 2,999,702 2,341,408 (2,760,301 0 2,580,809
Rev
Capital Funds
Bike Lane Fund 0 0 0 0 0
Street Im rov 0 828,732 828,732 0 0
Barton Bride 0 94,088 94,088 0 0
Subtotal 0 922,820 (922,820) 0 0
Ca Funds
Total 3,163,0751 8,154,199 8,282,329 0 3,034,945
CHANGES IN DESIGNATED FUND BALANCE RESERVE - FY 2011-2012 -TABLE 8
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Special Rev
Funds
Waste Water 682,760 0 0 0 682,760
Total 682,760 0 0 0 682,760
TOTAL FUND BALANCE RESERVE—FY 2011-2012
Fund Beginning Revenue Expend. Reservations Ending
Available and Total
Fund Designations Fund
Balance Balance
General Fund 163,373 4,889,971 4,599,208 0 454,136
0
Spec. Revenue 2,999,702 2,341,408 (2,760,301) 0 2,580,809
Funds
Waste Water 682,760 0 0 682,760 0
Capital Funds 0 922,820 (922,820) 0 0
Total City Fund 3,845,835 8,154,199 (8,282,329) 682,760 3,034,945
Balance Reserves
FISCAL 11VIPACT:
Adoption of City Budget will result in:
• General Fund Revenue $4,889,971
• General Fund Expenditures and Transfer Out$4,599,208
• Change in Fund Balance Reserve of 290,763
❖ Special Revenue Fund Revenue$2,341,408
❖ Special Revenue Fund Expenditures and Transfer Out$2,760,301
❖ Change in Fund Balance Reserves of($418,893)
✓ Capital Project Revenue/Transfer in of$922,820
✓ Capital Project Expenditures$922,820
❖ Overall CITY combined Revenue and Transfer in of$8,184,199
❖ Overall CITY combined Expenditures and Transfer out of$8,282,329
❖ Overall Change in CITY combined Fund Balance Reserve of$810,890
❖ Projected Overall available CITY combined Fund Balance Reserve at 6-30-2012 of
$3,034,945
❖ Projected Overall Designated CITY combined Fund Balance Reserve at 6-30-2010 of
$682,790.
Respectfully submitted:
�--
Bernie Simon, Finance Director
Manager Approval:
-betsy-VAdamik, City Manager
ATTACHMENTS:
FY 2011-12 Budget Resolution
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY OF GRAND TERRACE,CALIFORNIA,
ADOPTING A BUDGET FOR FISCAL YEAR 2011-12
WHEREAS,the City of Grand Terrace is a general law city incorporated under
the laws of the State of California; and
WHEREAS,the City of Grand Terrace operates on a fiscal calendar year
beginning on July 1'of each year and ending on June 30h of the next year; and
WHEREAS,the City of Grand Terrace wishes to adopt a budget for the fiscal
year 2011-12 for expenditures based on estimated revenues and available fund balance
reserves; and
WHEREAS, staff has presented an operating and capital budget containing the
General Fund, Special Revenue Funds and Capital Funds to meet the needs of the citizens
of the City of Grand Terrace; and
WHEREAS, on April 12, 2011,the City of Grand Terrace and the Community
Redevelopment Agency entered into a loan agreement acknowledging that the City owes
the Community Redevelopment Agency of Grand Terrace $3,388,091 and desires to
make annual payments to the Agency subject to available funds of the City in each fiscal
year. No payment is due in fiscal year 2011-12 and the next payment is due July 1, 2012;
and
NOW THEREFORE,the City Council of the City of Grand Terrace does hereby
resolve, declare, determine, and order as follows:
Section 1. The budget for Fiscal Year 2011-12, a copy of which has been filed in the
City Clerk's office, is hereby adopted with projected beginning General
Fund Balance reserves of$163,373, including designated funds, total
General Fund expenditures of$4,599,208 including transfers-out,to be
funded by estimated revenues of$4,889,971 including transfers-in.
Special Revenue Fund budget is adopted with beginning Special Revenue
Fund Balance reserves of$2,999,702,including designated funds, total
Special Revenue Fund expenditures of$2,760,301 including transfers-out,
to be funded by estimated revenues of$2,341,408including transfers-in.
Capital Projects Fund budget is adopted with beginning Capital Projects
Fund Balance deficit of$_0� including designated funds,total Capital
Projects Fund expenditures of$922,820including transfers-out, to be
funded by estimated revenues of$922,820 including transfers-in.
2
A summary of the City Budget by fund is referenced in"Exhibit A"
Section 2. City Council authorizes the City Manager to make budget adjustments to
the adopted budget to reallocate appropriations between departmental
activities. Only the City Council, by motion and affirmative majority vote,
by minute action or by resolution, may make increases and decreases in
estimated fund revenues and fund appropriations.
Section 3. No payment will be made in FY 2011-12 on the loan due from the City to
the Community Redevelopment Agency.
PASSED, APPROVED, AND ADOPTED this 28a' day of June, 2011.
Attest:
City Clerk Mayor
City of Grand Terrace
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING A BUDGET FOR FISCAL YEAR 2011-12
"EXHIBIT A"
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE-FY 2011-2012-
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
General Fund 163,373 4,889,971 4,599,208 0 454,136
Total 163,373 4,889,971 (4,599,208) 0 454,136
General Fund
Special Rev
Funds
Street Fund 752,411 7,000 202,611 0 556,800
Storm Drain 64,919 350 0 0 65,269
Park Fund 218,791 7,100 17,716 0 208,175
AB3229 COPS 0 0 0 0 0
Air Quality Fund 55,666 14,250 0 0 69,916
Gas Tax Fund 92,147 405,860 403,346 0 94,661
Traffic Safety (40,624) 70,000 52,313 0 22,937
Facilities Dev 206,343 200 0 0 206,543
Measure 1 84,251 216,913 286,704 0 14,460
Waste Water 1,583,611 1,495,300 1,674,278 0 1,384,633
CDBG 0 110,100 110,100 0 0
LLMD 2,187 14,335 13,233 0 3,289
Subtotal Spec 2,999,702 2,341,408 (2,760,301 0 2,580,809
Rev
Capital Funds
Bike Lane Fund 0 0 0 0 0
Street Im rov 0 828,732 (828,732 0 0
Barton Bride 0 94,088 94,088 0 0
Subtotal 0 922,820 (922,820) 0 0
Ca Funds
Total 3,163,075 8,154,199 8,282,329 01 3,034,945
CHANGES IN DESIGNATED FUND BALANCE RESERVE - FY 2011-2012 -
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Special Rev
Funds
Waste Water 682,760 0 0 0 682,760
Total 682,760 0 0 0 682,760