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04/24/2003 ICE COPY c.10 TY ; GRAN_D7ERR cE „ April 24,2003 22795 Barton Road Grand Terrace California 92313-5295. i y Civic Center - (909)824-6621 Fax(909)783-7629_ Fax(909)783-2600 CITY OF GRAND_ TERRACE Li.e Ann Garcia ` Mayor -- CRAXITY COUNCIL Maryetta Ferre Mayor Pro Tern _ REGULAR MEETINGS Herman Hilkey DonLarldn " 2ND AND 4Tx_ Thursdays - 6:00' P.M Bea Cortes, _ Council Members Thomas J.Schwab _City Manager - - -- - Council Chambers Grand Terrace.Civic Center _ 22795-Barton Road = -Grand Terrace,-CA 9231�3-5295 7 _ CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS APRIL 24, 2003 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road 7-� ` „THE CITY OF GRAND TERRACE COMPLIES;WITII-,THE,,AM,,ERICANSWITH DISABILITIESACT OFJ990.'IF YOU IN-TWS-N& PLEASE C 'THEIUTY,OLERWS.,-, �REQUIRE,SFEC�"� ETING; 4-6 21-AT PRIOR- TIN • LEAST 48.00 IF 09)-82 'YOU.14')ES1RET&- RES8,,THE-;CITY.-COUNCIL DURING THE.MEETING; OTHER-7HAN,UNDER'PUBLIC 'PLEASE"'COW -AI4kAT-TJW- sCOMMENT YOUAM— KAS"Ii, 0j" 4PLETE4-REQ1JE9T'T0.'.SPEAK F0 AVAJ[L ENTRANCE`AND PRESENT IT TO;THE CITY,-:CLERK:,SPEAMR$WILL BE`CALLEVUPON,BY THE MAYORAT VK T SAP OP J Call to Order- Invocation- Pledge of Allegiance- Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE ONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 04-10-2003 Minutes Approve 2. Appropriation for Land Appraisal Appropriate ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Home of Distinction Award 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register Dated April 24,2003 Approve B. Ratify 04-24-2003 CPA Action C. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA 04-24-2003 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION D. Approval of April 10,2003 Minutes Approve E. Section 125 Benefits Plan Restatement Approve 4. PUBLIC COMMENT 5. ORAL REPORTS 1 A. Committee Reports 1. Crime Prevention Committee a. Minutes of January 12,2003 and February 10,2003 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Review the Conceptual Design Plan for Blue Mountain Gardens at Petta Park B. Designation of Voting Delegate and Alternate for a Special Appoint Meeting of the League of California Cities General Assembly-May 15,2003 9. CLOSED SESSION-None ADJOURN THE NEXT CRAXITY COUNCIL MEETING WILL BE HELD ON THURSDAY,MAY 8,2003. ....................................................................................................................... AGENDA ITEM REQUESTS FOR THE 05-08-2003 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 05-01-2003. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-APRIL 10, 2003 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on April 10, 2003 at 6:00 p.m. PRESENT: Maryetta Ferr6,Vice-Chairman Herman Hilkey,Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Jerry Glander,Building&Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff s Department ABSENT: Lee Ann Garcia, Chairman Bea Cortes,Agency Member Steve Berry, Assistant City Manager John Harper, City Attorney APPROVAL OF 03-13-2003 MINUTES CRA-2003-13 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER LARKIN, CARRIED 3-0-2-0(CHAIRMAN GARCIA AND AGENCY MEMBER CORTES WERE ABSENT), to approve the March 13, 2003 Community Redevelopment Agency Minutes. Vice-Chairman Ferr6 adj oumed the Community Redevelopment Agency Meeting at 6:25 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday,April 24,2003 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace I CRA AGENDA ITEM NO. ��Ty - STAFF REPORT O GRAND TERR C City Manager's Office CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE: April 10, 2003 SUBJECT: Appropriation for Land Appraisal FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) As the Agency Board is aware,the Agency Staff is working in conjunction with the School District to acquire certain parcels for the assembly of land needed for a high school. We are currently in discussion with several property owners and find that it may be necessary for us to obtain summary appraisals of the property to help in the negotiation process. Staff feels an adequate summary appraisal could be obtained for approximately $10,000. `i RECOMMENDATION: STAFF RECOMMENDS AGENCY BOARD TO AUTHORIZE APPROPRIATION OF $10,000 FROM THE REDEVELOPMENT AGENCY FOR THE PURPOSE OF CONDUCTING ANY NEEDED APPRAISALS ON THE HIGH SCHOOL SITE PROPERTY. CRA► AGENDA ITEM NO. .2 vchlist Voucher List J Page: 1 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51502 4/2/2003 005702 PUBLIC EMPLOYEES RETIREMENT 032803 PERS FOR PAYROLL END 3/28/03 10-022-62-00 4,283.11 Total: 4,283.11 51503 4/2/2003 004587 MANAGED HEALTH NETWORK 032803 MANAGED HEALTH NETWORK 10-120-142-000-000 23.82 10-125-142-000-000 23.82, 10-140-142-000-000 35.73 10-172-142-000-000 5.96 10-175-142-000-000 4.76 10-180-142-000-000 35.74 10-370-142-000-000 16.68 10-380-142-000-000 11.91 10-440-142-000-000 309.66 10-4.50-142-000-000 11.91 21-572-142-000-000 11.90 32-370-142-000-000 4.76 34-400-142-000-000 51.21 34-800-142-000-000 23.82 Total : 571.68' 504 4/2/2003 005452 PACIFICARE OF CALIFORNIA 32803 PACIFICARE HEALTH INS 0 z 0 M z R1 O E rs W. Page: 1 vchlist Voucher List Page: 2 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51504 4/2/2003 005452 PACIFICARE OF CALIFORNIA (Continued) 32-370-142-000-000 130.36 34-400-142-000-000 1,040.31 34-800-142-000-000 166.53 10-022-61-00 166.53 10-022-63-00 5,820.51 10-120-142-000-000 427.48 10-125-142-000-000 378.30 10-140-142-000-000 1,350.21 10-1727 142-000-000 162.96 10-175-142-000-000 130.36 10-180-142-000-000 616.63 10-370-142-000-000 456.26 10-380-142-000-000 213.74 10-440-142-000-000 . 427.48 10-450-142-000-000 189.15 21-572-142-000-000 213.74 Total : 11,890.55 51505 4/2/2003 006772 STANDARD INSURANCE COMPANY 032803 STANDARD INS-LIFE AND DISABILITY -10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 " 89.75 10-450-142-000=000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 20.19 34-800-142-000-000 10.50 10-022-63-00 1,190.07 Total : 1,410.07 Page: 2 l l vchlist Voucher List Page: 3 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51506 4/2/2003 004630 METLIFE (METROMATIC) 032803 METLIFE 10-022-63-00 235.97 Total : 235.97 51507 4/2/2003 003420 INLAND COUNTIES INSURANCE SVCS 032803 DENTAL&VISION 10-022-63-00 1,089.54 Total : 1,089.54 51508 4/3/2003 001206 ARROWHEAD CREDIT UNION March,2003 Feb/March VISA Expenses 23-200-63-00 157.89 10-110-270-000-000 338.00 10-120-270-000-000 24.45 10-125-210-000-000 357.25 10-140-270-000-000 23.90 10-180-272-000-000 130.91 10-180-701-000-000 91.57 10-380-249-000-000 127.15 10-440-219-000-000 84.38 10-440-246-000-000 75.41 16-900-254-000-000 424.57 32-200-210-000-000 23.90 Total : 1,859.38 51509 4/7/2003 006315 ROLLINS, RICHARD Mar.2003 March open/close/clean parks 10-450-245-000-000 1,147.00 Total : 1,147.00 51510 4/7/2003 002901 G.T.AREA CHAMBER OF COMMERCE 3217 NEWSLETTER 10-125-213-000-000 620.75 3217a MO COMM CALENDAR 10-125-213-000-000 500.00 Total : 1,120'.75 51511 4/7/2003 006720 SO.CA.EDISON COMPANY Mar. 2003 Electricity-signals/c. care/sr. ctr Page: 3 vchlist Voucher List Page: 4 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51511 4/7/2003 006720 SO.CA.EDISON COMPANY (Continued) 16-510-238-000-000 461.16 15-500-601-000-000 17.67 10-450-238-000-000 28.94 10-440-238-000-000 628.07 10-805-238-000-000 611.08 Total : 1,746.92 51512 4/7/2003 005451 PAPA 032003 S.B. seminar 5/13/03 & 10-180-270-000-000 55.00 10-180-265-000-000 30.00 Total : 85.00 51513 4/9/2003 001260 AYALA AND SONS INC 6127 BICYCLE STAGING AREA GT ROAD 44-200-620-000-000 38,591.83 Total : 38,591.83 51514 4/10/2003 003210 HOME DEPOT 2301875 RETURN MERCH. ORIG. REC.#61000259614 10-370-246-000-000 -44.93 399/5029674 BARTON RD BEAUTIFICATION 10-450-710-000-000 45.13 447/2010634 Maint supplies 10-140-219-000-000 3.78 10-440-245-000-000 6.47 10-370-246-000-000 89.99 492/6020600 Maint supplies 10-180-245-000-000 138.57 537/1014911 Fence Repair supplies-C. Care 10-440-246-000-000 189.02 677/3024287 Maint supplies/small tools 10-370-246-000-000 65.95 10-140-219-000-000 7.49 10-180-245-000-000 56.84 10-440-245-000-000 14.34 10-180-218-000-000 186.60 Total : 759.25 = Page: 4 vchlist- V'�ui�her List Page: 5 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51515 4/14/2003 010194 HINKLEY&ASSOCIATES, INC. 02202003 ROLLINS PARK/TERRACE HILLS SCHOOL 32-600-207-000-000 17,407.47 - Total : 17,407.47 51516 4/17/2003 001038 VERIZON WIRELESS-LA Ia4865534032 Cell phone service 34-400-235-000-000 222.24 Total : 222.24 51517 4/24/2003 010161 A.C.T. GIS, INC. 2003-289 CONSULTING SERVICES 10-370-250-000-000 1,520.00 Total : 1,520.00 51518 4/24/2003 001365 BARBU, DRAGOS S. 040303 Reimburse mileage�expense 10-380-271-000-000 56.21 Total : 56.21 51519 4/24/2003 010094 BEKAERT SPECIALTY FILMS, LLC 10-0197309 Window film/equipment 10-180-706-000-000 547.74 Total : 547.74 51520 4/24/2003 ,001456 BOISE CASCADE OFFICE PRODUCTS 388841 Office supplies-EOC boxes 10-808-247-000-000 , 73.98 452066 Office supplies 10-370-210-000-000 27.45 556004 Copy paper 10-190-212-000-000 47.84 604364 Office supplies 10-140-210-000-000 22.66 10-440-210-000-000 163.00 10-140-210-000-000 1.76 10-440-210-000-000 12.63 Total : 349.32 51521 4/24/2003 010190 BONELLI CONSTRUCTION INC. 2582 REHAB 22565 FRANKLIN 34-700-769-000-000 9,066.18 Total : 9,066.18 51522 4/24/2003 010195 BOULDER ROCK LANDSCAPE CONST. 041503 ROLLINS PARK RESTROOMS Page: 5 vchlist Voucher List Page: 6 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51522 4/24/2003 010195 BOULDER ROCK LANDSCAPE CONST. (Continued) 32-600-207-000-000 42,655.50 Total : 42,655.50 51523 4/24/2003 001713 CA. DEPT. OF TRANSPORTATION 163383 Feb. 1215 maint&energy 16-510-238-000-000 162.23 Total : 162.23 51524 4/24/2003 001685 CALIFORNIA JOINT POWERS 0798 OSHA Record keeping-Berry-1/29/03 10-180-270-000-000 50.00 Total : 50.00 51525 4/24/2003 001739 CENTRAL CITY SIGN SERVICE 25810 TRAFFIC SIGN MAINTENANCE AGREEMENT 16-900-220-000-000 97.35 16-900-220-000-000 64.28 25816 TRAFFIC SIGN MAINTENANCE AGREEMENT 16-900-220-000-000 130.38 Total : 292.01 51526 4/24/2003 010147 CORTES, BEA Apr 2003 April Council &Agency stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 51527 4/24/2003 001907 COSTCO#478 4781801927 CHILD CARE SUPPLIES 10-440-220-000-000 57.33 4781801937 CHILD CARE SUPPLIES 10-440-220-000-000 7.11 Total : 64.44 51528 4/24/2003 002165 DRUG ALTERNATIVE PROGRAM 3553 LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 51529 4/24/2003 010055 EMPIRE DEVELOPMENT SOLUTIONS 2003.8 COMMERCE WAY REDEVELOPMENT CONSULT 32,600-205-000-000 2,530.00 Total : 2,530.00 Page: 6 vchlist V _:her List - Page: 7 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51530 4/24/2003 002301 FEDEX 4-670-31598 Document Delivery Service 10-190-211-000-000 66.38 Total : 66.38 51531 4/24/2003 002450 FERRE', MARYETTA Apr 2003 April Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 51532 4/24/2003 002740 FRUIT GROWERS SUPPLY 32053345 Ear plugs 10-450-245-000-000 26.94 32053450 Beautification supplies 10-450-710-000-000 12.49 32053476 Roundup&tree stakes 10-450-710-000-000 363.66 32053489 Tree ties &stakes 10-450-710-000-000 131.99 Total : 535.08 51533 4/24/2003 002901 G.T.AREA CHAMBER OF COMMERCE 3216 Band-spring mixer 3/17/03 23-200-63-00 100.00 Total : 100.00 51534 4/24/2003 002906 G.T. CHILD CARE CENTER Mar 2003 Mar. C. Care Def. Comp Benefits 10-022-63-00 305.73 Total : 305.73 51535 4/24/2003 002795 GARCIA, LEE ANN Apr 2003 April Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 51536 4/24/2003 010153 GCS WESTERN POWER& EQUIPMENT X64130 Serv. Chq 16-900-254-000-000 6.36 Total : 6.36 51537 4/24/2003 010181 GOPHER PATROL 30850 GOPHER CONTROL 10-450-245-000-000 350.00 _ Page: 7 vchlist Voucher List Page: 8 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51537 4/24/2003 010181 GOPHER PATROL (Continued) 30851 GOPHER.CONTROL 10-450-245-000-000 375.00 30936 GOPHER CONTROL 10-450-245-000-000 750.00 30964 GOPHER CONTROL 10-450-245-000-000 750.00 30965 GOPHER CONTROL 10-450-245-000-000 187.50 30967 GOPHER CONTROL 10-450-245-000-000 350.00 Total : 2,162.50 51538 4/24/2003 010181 GOPHER PATROL 30852 GOPHER CONTROL 10-450-245-000-000 187.50 Total : 187.50 51539 4/24/2003 010148 GRAND TERRACE SENIORS Apr 2003 Larkin Apr. stipend donation 10-110-120-000-000 250.00 Total : 250.00 51540 4/24/2003 003020 GREENWOOD'S UNIFORM COMPANY 96755 UNIFORMS 10-180-218-000-000 38.63 Total : 38.63 51541 4/24/2003 003152 HARPER&.BURNS LLPN March 2003 March legal services 10-160-250-000-000 287.50 Total : 281.50 51542 ' 4/24/2003 003200 HILKEY, HERMAN Apr 2003 April Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 51543 4/24/2003 003210 HOME DEPOT 413/0021062 EOC closet materials 10-808-246-000-000 53.94 Page: 8 f vchlist VvuGher List - Page: 9 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51543 4/24/2003 003210 HOME DEPOT (Continued) Total : 53.94 51544 4/24/2003 003224 HYDRO-SCAPE PRODUCTS INC. 2751243-00 BARTON RD BEAUTY 10-450-710-000-000 2,708.12 Total : 2,708.12 51545 4/24/2003 003858 J.Z.'S PARTY CHARM C15863 SPRING MIXER 23-200-63-00 332.54 Total : 332.54 51546 4/24/2003 003800 JAGUAR COMPUTER SYSTEMS INC 27312 April Eden server pmt 10-140-701-000-000 291.32 27313 April mail server pmt 10-380-701-000-000 406.10 Total : 697.42 51547 4/24/2003 003850 JANI-KING 02031847 Feb. C. Care carpet cleaning 10-440-244-000-000 50.00 03030141 JANI-KING - 34-400-246-000-000 150.00 04030113 April C. Care Cleaning 10-440-244-000-000 815.00 Total : 1,015.00 51548 4/24/2003 003867 K. D. SALES 111698 PLUMBING SUPPLIES 10-440-245-000-000 14.98 Total : 14.98 51549 4/24/2003 004316 LARKIN, DON Apr 2003 April Agency Board Stipend 32-200-120-000-000 150.00 Total : 150.00 51550 4/24/2003 004320 LAWNMOWER CENTER 28195 TORO LAWNMOWER 10-450-704-000-000 999.98 28196 LAWNMOWER REPAIRS 10-180-246-000-000 16.16 Total : 1,016.14 _ Page: 9 vchlist Voucher List Page: 10 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51551 4/24/2003 004350 LEAGUE OF CALIFORNIA CITIES, INLA 040303 5/14/03 League Dinner-SACTO 10-110-220-000-000 90.00 32-200-270-000-000 30.00 Total : 120.00 51552 4/24/2003 004370 LEL-AND NURSERY 43729 BARTON ROAD BEAUTIFICATION 10-450-710-000-000 1,808.58 Total: 1,808.58 51553 4/24/2003 004670 MIRACLE MILE CAR WASH 564227 VEHICLE MAINTENANCE 10-180-272-000-000 2.00 10-440-272-000-000 2.00 Total : 4.00 51554 4/24/2003 010041 NOLTE ASSOCIATES INC. 7306010 PREPARE TOPO ETC 34-700-750-000-000 1,764.00 7307002 150-ACRE REDEVELOPMENT PROJECT 32-600-205-000-000� 752.42 7307005 PREPARE TOPO ETC 34-700-750-000-000 4,900.00 Total : 7,416.42 51555 4/24/2003 005584 PETTY CASH 040303 Reimburse Petty Cash 23-200-63-00 21.33 10-140-210-000-000 1.91 10-140-268-000-000 17.00 10-172-210-000-000 4.33 10-180-245-000-000 3.23 10-180-246-000-000 19.81 10-180-268-000-000 35.00 10-180-272-000-000 17.19 10-190-210=000-000 3.22 10-450-245-000-000 21.76 10-808-246-000-000 15.05 16-900-254-000-000 19.90 21-573-602-000-000 34.23 32-200-210-000-000 14.99 Page: 10 j ' r vchlist Vw wwher List Page: 11 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51555 4/24/2003 005584 PETTY CASH (Continued) Total : 228.95 51556 4/24/2003 005586 PETTY CASH 041503 Reimburse petty cash 10-440-221-000-000 88.46 10-440-223-000-000 251.67 Total : 340.13 51557 4/24/2003 005673 RENTAL SERVICE CORPORATION 15689053-001 Rental-1-man post hole auger 10-180-240-000-000 82.98 15756621-001 Binder Chain 10-180-218-000-000 59.25 15787257-001 DEMO HAMMER 10-180-245-000-000 754.24 Total : 896.47 51558 4/24/2003 006199 RIVERSIDE BLUEPRINT 144847 10 sets-Rollins Park plans 32-600-207-000-000 208.17 Total : 208.17 51559 4/24/2003 006335 ROQUET PAVING INC. 0308-03 MANHOLE RAISE 21-573-250-000-000 650.00 Total : 650.00 51560 4/24/2003 006557 S.B. COUNTY DEPT. PUBLIC WORKS FC 242/03 FLOOD CONTROL SERVICES 12-903-701-000-000 1,600.00 Total : 1,600.00 51561 4/24/2003 006505 S.B. COUNTY FIRE DEPARTMENT 2003-02 Feb. & Mar Fuel-Child care van 10-440-272-000-000 49.10 Total : 49.10 51562 4/24/2003 006531 S.B. COUNTY SHERIFF 3642 02-03 SHERRIFFS CONTRACT 14-411-256-000-000 4,778.99 10-410-256-000-000 82,279.10 10-410-255-000-000 2,268.91 Total : 89,327.00 51563 4/24/2003 006559 S.B. COUNTY VEHICLE SERVICES GG 02/279 Cold Patch SUPPLIES - Page: 11 vchlist Voucher List Page: 12 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51563 4/24/2003 006559 S.B. COUNTY VEHICLE SERVICES (Continued) 16-900-220-000-000 331.92 Total : 331.92 51564 4/24/2003 010192 SAME DAY SIGNS 9511 SIGN FOR RICHARD ROLLINS PARK 32-600-207-000-000 172.40 Total : 172.40 51565 4/24/2003 010109 SAN MANUEL BOTTLED WATER GROUP Mar 21334 BOTTLED WATER SERVICE 10-190-238-000-000 216.16 Mar 21336 BOTTLED WATER SERVICE 10-805-238-000-000 62.25 Mar 21388 BOTTLED WATER SERVICE 10-440-238-000-000 20.50 Mar 21389 BOTTLED WATER SERVICE 10-440-238-000-000 20.50 Mar 22119 BOTTLED WATER SERVICE 34-400-238-000-000 39.91 Mar. 21335 BOTTLED WATER SERVICE 10-440-238-000-000 102.58 Total : 461.90 51566 4/24/2003 005529 SBC CALIFORNIA Mar 2003 DSL Service 10-380-235-000-000 516.03 Total : 516.03 51567 4/24/2003 006720 SO.CA.EDISON COMPANY Mar. 2003 Electricity-Street lights 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 56.10 16-510-238-000-000 4,177.53 10-450-238-000-000 21.03 Total : 4,347.96 51568 4/24/2003 006730 SO.CA.GAS COMPANY Mar. 2003 Natural Gas-City Facilities Page: 12 i vchlist Vvu�her List Page: 13 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51568 4/24/2003 006730 SO.CA.GAS COMPANY (Continued) 10-440-238-000-000 50.50 10-805-238=000-000 30.81 10-190-238-000-000 483.52 15-500-601-000-000 13.04 Total : 577.87 51569 4/24/2003 006778 STAPLES CREDIT PLAN 18073002 Office supplies 10-380-219-000-000 4.73 10-380-210-000-000 7.53 18073003 Office chair cushion 10-380-219-000-000 45.05 3719844001 File cabinet/office supplies 10-380-219-000-000 124.81 10-380-210-000-000 188.52 3719844011 Office supplies 10-380-210-000-000 4.65 3719844022 RETURN FILE CABINET 000399139 10-380-219-000-000 -96.96 3719844023 File cabinet 10-380-219-000-000 75.41 3874969001 Office supplies _ 10-380-210-000-000 92.32 3874969003 Office supplies 10-380-210-000-000 66.41 3916457001. Office supplies 10-370-210-000-000 233.47 65728 Office supplies 14-411-210-000-000 122.27 Total : 868.21 51570 4/24/2003 006898 SYSCO FOOD SERVICES OF L.A. 3040207668 C. Care FOOD SUPPLIES 10-440-220-000-000 593.43 3040916011 Child Care FOOD SUPPLIES 10-440-220-000-000 602.17 Page: 13 vchlist Voucher List Page: 14 04/17/2003 5:36:44PM - CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51570 4/24/2003 006898 SYSCO FOOD SERVICES OF L.A. (Continued) Total : 1,195.60 51571 4/24/2003 010167 TAPCO 176760 CROSSING GUARD SUPPLIES 17-910-701-000-000 49.10 17-910-701-000-000 3.81 Total : 52.91 51572 4/24/2003 006980 TEXACO/SHELL 800020968730 .Fuel-Vehicles &street sweeper 10-180-272-000-000 713.45 16-900-254-000-000 174.07 Total : 887.52 51573 4/24/2003 010140 THE OUTBACK REPTILE CO. 2 Animal food 10-440-223-000-000 70.75 Total : 70.75 51574 4/24/2003 007034 TRANSPORTATION ENGINEERING 332 Nov. Prof. Services 10-370-255-000-000 6,853.53 337 Dec. Prof. Services 10-370-255-000-000 2,500.00 Total : 9,353.53 51575 4/24/2003 007402 U S POSTAL SERVICE 040303 POSTAGE METER 10-190-211-000-000 2,000.00 Total : 2,000.00 51576 4/24/2003 007539 VALLEY TIRE COMPANY 69307 3 tires-Ford F250 10-180-272-000-000 399.24, 10-450-246-000-000 46.16 Total : 445.40 51577 4/24/2003 007795 WAXIE 56798812 Cleaning supplies 1 0-1 80-245-000-000 75.52 56798812 rpi MAINTENANCE SUPPLIES 10-180-245-000-000 718.62 57784670 03 MAINTENANCE SUPPLIES 10-180-245-000-000 299.02 Page: 14 vchlist Vvutaher List Page: 15 04/17/2003 5:36:44PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51577- 4/24/2003 007795 WAXIE (Continued) 57784688 03 MAINTENANCE SUPPLIES 10-180-245-000-000 2.05 Total : 1,095.21 51578 4/24/2003 -007854 WESTERN EXTERMINATORS CO 152179 PEST CONTROL 10-180-245-000-000 80.00 10-440-245-000-000 35.00 10-805-245-000-000 28.00 34-400-246-000-000 32.00 10-180-245-000-000 15.00 Total : 190.00 51579 4/24/2003 007938 WIRZ&COMPANY 32749 Bus. Cards-Megna, Berry,Albretson 32-370-210-000-000 37.71 10-180-210-000-000 64.65 Total : 102.36 51580 4/24/2003 007984 YOSEMITE WATERS 209019691 Coffee service 10-190-210-000-000 32.00 Total : 32.00 #� 4/15/2003 007400 U.S. BANK TRUST N.A. Apr 2003 MO LEASE PAYMENTS 33-300-206-000-000 23,194.94 Total-: 23,194.94 80 Vouchers for bank code: bofa Bank total : 300,427.54 80 Vouchers in this report Total vouchers : 300,427.54 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. 6201�pwolv_ Larry Ronnow, Finance Director - Page: 15 CITY CITY OF GRAND TERRACE COUNC1 APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-APRIL 10, 2003 A regular meeting of the City Council of the.City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on April 10, 2003, at 6:00 p.m. PRESENT: Maryetta Ferr6,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Jerry Glander,Building& Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriffs Department ABSENT: Lee Ann Garcia,Mayor Steve Berry, Assistant City Manager John Harper, City Attorney The meeting was opened with invocation by Councilmember Herman Hilkey,followed by the Pledge of Allegiance led by Mayor Pro Tem Maryetta Ferr6. SPECIAL PRESENTATIONS 2A. Proclamation-National Community Development Week 2003 Mayor Pro Tem Ferr6 read a Proclamation proclaiming April 21-27, 2003 as National Community Development Week in the City of Grand Terrace urging all citizens to join in recognizing the Community Development Program and the importance it serves to our Community. CONSENT CALENDAR CC-2003-43 MOTION BY COUNCILMEMBER HICKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER CORTES WERE ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register Dated March 27, 2003 and April 10, 2003 3B. Ratify 04-10-2003 CRA Action Council Minutes April 10,2003 Page 2 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of March 13,2003-and March 25, 2003 Minutes 3E. Resolution Authorizing the City Manager to Apply to the State Department of Parks and Recreation for Land and Water Conservation Funds 3F. Selection of City Auditor for Fiscal Years 2002-2003',2003-2004,2004-2005 3G. Reject Liability Claim GTLC-03-01 (May) - 3H. Travel Authorization-Mayor, Mayor Pro Tem, Councilmembers, and City Manager to the League of California Cities Annual Legislative Action Days, May 14-15, 2003 in Sacramento, California 3I. Resolution Endorsing the Grant Application Under the Mobile Source Air Pollution Reduction Review Committee by 2002-03' Local Government Match Program PUBLIC COMMENT Deirdre Taylor,22238 Van Buren Street,thanked the Council for the swift action on the Blue Wave Swim Program with the YMCA and encouraged the Council to approve the program for the children of Grand Terrace. Lori Shearer,Grand Terrace Branch Library,gave a brief presentation on the"Kiss the Cow" r�` event that will be held on April 30, 2003 starting at 11:00 am, which will be a spaghetti luncheon. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of March 3, 2003 CC-2003-44 MOTION BY COUNCILMEMBER LARKIN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER CORTES WERE ABSENT),to accept the March 3, 2003 minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of March 4, 2003 CC-2003-45 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER CORTES WERE ABSENT),to accept the March 4,2003 minutes.of the Emergency Operations Committee. 'Council Minutes April 10,2003 Page 3 COUNCIL REPORTS Councilmember Larkin, indicated that he will not be attending the Meeting on April 24, 2003,he will be out of town. Mayor Pro Tem Ferre, reported that she attended the San Bernardino County Gangs and Drugs Task Force Meeting as well as the IEEP-Board of Directors Meeting. She thanked the Sisters of the St. Benedict Holy Spirit Monistary for the Labyrinth. PUBLIC HEARING-None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Establish the Blue Waves Swim Program at Terrace Hills Middle School Contracted through the YMCA for the Summer of 2003 CC-2003-46 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER CORTES WERE ABSENT), to contract with the YMCA to provide swimming lessons at the Terrace Hills Middle School pool for Summer 2003. 8B. Resolution Changing Council Meeting Day CC-2003-47 MOTION BY COUNCILMEMBER LARK-IN, SECOND BY MAYOR PRO,TEM FERRE, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER CORTES WERE ABSENT),to approve a Resolution changing the Council Meeting days to the 2"d and 4t'Tuesday of each month beginning at 6:30 p.m. effective July 2003. 8C. Schedule a Workshop to Discuss the Formation of a Grand Terrace Foundation CC-2003-48 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 4-0-1-0 (MAYOR GARCIA WAS ABSENT), to schedule a Workshop to discuss the formation of a Grand Terrace Foundation on May 8,2003 at 4:30 p.m. CLOSED SESSION-None ORDER OF ADJOURNMENT Council Minutes April 10,2003 Page 4 Mayor Pro Tem.Ferr6 adjourned the City Council Meeting at 7:00 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, April 24, 2003 at 6:00 p.m. CITY CLERK of the City of Grand Terrace _. MAYOR of the City of Grand Terrace Finance Department c1Ty , GRAD TERR c Staff Report CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE: April 24, 2003 AGENDA ITEM SUBJECT: SECTION 125 BENEFITS PLAN RESTATEMENT FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION: During the course of reviewing the City's cafeteria benefit plan in conjunction with the recent selection of a new benefits broker, it was determined by staff that certain requirements needed to be accomplished to update our plan and allow it to continue to qualify as a cafeteria plan under Section 125 of the Internal Revenue Code of 1986, so that the benefits provided under the Plan remain eligible for exclusion from Federal and State income tax. The purpose of the Plan is to allow employees to select among cash and certain non-taxable benefits that are provided by the City. These include medical, dental and vision insurance coverage. The attached resolution implements the cafeteria plan for the interim period of May 1 through October 31, and then henceforth, for all plan years of 12 month periods beginning with November 1, 2003. This will allow our benefits open enrollment period to coincide with the beginning of each plan year, and will restrict employees to making elections once a year at that time, unless they qualify for a change in family status exception. A copy of our restated plan, entitled City of Grand Terrace Premium Conversion Plan, is attached for your review. RECOMMENDATION: That the City Council adopt a Resolution implementing the Premium Conversion Plan for the employees of the City of Grand Terrace, commencing May 1, 2003, and then renewing annually on November 1. COUNCIL AGENDA F EM 'Eo- RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IMPLEMENTING THE PREMIUM CONVERSION PLAN FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE, COMMENCING MAY 1, 2003 AND RENEWING ANNUALLY ON NOVEMBER 1 WHEREAS, on this date, the City Council of the City of Grand Terrace did meet to discuss the implementation of The City of Grand Terrace Premium Conversion Plan to be effective May 1, 2003; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE does hereby resolve, declare determine, and order as follows: SECTION 1. The form of Cafeteria Plan, as authorized under Section 125 of the Internal Revenue Code of 1986, presented to this meeting is hereby adopted and approved and that the proper officers of the Employer are hereby authorized and directed to execute and deliver to the Plan Administrator one or more copies of the Plan; SECTION 2. The initial Plan Year shall be forthe period beginning May 1,2003 and ending October 31, 2003. All subsequent Plan Years shall be for a 12 month period beginning November 1. SECTION 3. The Employer shall contribute to the Plan amounts sufficient to meet its obligation underthe Cafeteria Plan, in accordance with the terms of the Plan Document and shall notify the Plan Administrator to which periods said contributions shall be applied; SECTION 4. The proper officers of the Employer shall act as soon as possible to notify employees of the adoption of the Cafeteria Plan by delivering to each Employee a copy of the Summary Plan Description presented to this meeting, which form is hereby approved; SECTION 5. Attached hereto as Exhibits A and B respectively are true copies of The City of Grand Terrace Premium Conversion Plan Document, and Summary Plan Description approved and adopted in this Resolution. PASSED, APPROVED AND ADOPTED this 24th day of April, 2003. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace EXHIBIT A PREMIUM CONVERSION PLAN FOR City of Grand Terrace Prepared by: Benefits Resource May 1,2003 i Advice of Legal Counsel should be obtained before amending or altering this plan document format. TABLE OF CONTENTS ARTICLE 1 -AMEND AND RESTATE 1.1 Creation and Tide 1.2 Effective Date 1.3 Purpose ARTICLE II-DEFINITIONS ARTICLE III-PARTICIPATION 3.1 Eligibility 3.2 Commencement to Participation 3.3 Term of Participation 3.4 Participation by Rehired Employees 3.5 COBRA Continuation Coverage 3.6 Family Medical Leave Act ARTICLE IV-CONTRIBUTIONS 4.1 Source of Contributions 4.2 Change in Participant's Benefits Enrollment 4.3 Increases or Decreases in Premium 4.4 Maximum Contribution 4.5 Nondiscrimination ARTICLE V-PARTICIPANTS'ACCOUNTS AND PAYMENT OF BENEFITS 5.1 Participants'Benefit Accounts 5.2 Premium Account 5.3 Payment of Benefits ARTICLE VI-PLAN ADMINISTRATION 6.1 Plan Administrator 6.2 Plan Administrator's Duties 6.3 Information to be Provided to Plan Administrator 6.4 Decision of Plan Administrator Final 6.5 Review Procedures 6.6 Extensions of Time 6.7 Rules to Apply Uniformly 6.8 Indemnity ARTICLE VII-GENERAL PROVISIONS 7.1 Amendment and Termination 7.2 Nonassignability 7.3 Not an Employment Contract 7.4 Participant Litigation 7.5 Addresses,Notice and Waiver of Notice 7.6 Required Information 7.7 Severability 7.8 Applicable Law 1 City of Grand Terrace PREMIUM CONVERSION PLAN ARTICLE 1 AMEND AND RESTATE 1.1 Amend and Restate. The Employer hereby Amends and Restates a cafeteria plan under the terms and conditions set forth in this document The Plan is to be known as City of Grand Terrace Premium Conversion Plan. 1.2 Effective Date. The provisions of the Plan shall be effective as of May 1,2003 1.3 Purpose. The purpose of the Plan is to allow employees to select among cash compensation and certain nontaxable benefits,namely coverage under one or more benefits programs maintained by the Employer. The Employer intends that the Plan qualify as a cafeteria plan under Section 125 of the Code, and that the benefits provided under the Plan be eligible for exclusion from Federal and State income tax. ARTICLE II DEFINITIONS As used in this Plan document,the following terms shall have the following meanings: 2.1 "Affiliated Employer"means any employer which adopts the Plan with the approval of City of Grand Terrace. r 2.2 "Benefits"mean cash and the various qualified benefits under Section 125(f)of the Code sponsored by the Employer and made available by the Employer through the Plan,including,but not uunited to, health insurance,group term life insurance,disability insurance,AD&D and vision. 2.3 "Benefit Accounts"mean the accounts established by the Plan Administrator under the Plan for each Participant's Benefits for purposes of administering the Plan. 2.4 "Benefits Enrollment Form"means the form or forms,including a Salary Reduction Agreement, evidencing an Eligible Employee's selections from among the various Benefits and the amount to be contributed towards various Benefits for a Plan Year or portion of a Plan Year. 2.5 "Code"means the Internal Revenue Code of 1986,as amended from time to time. 2.6 "Compensation"means all of the earned income,salary,wages and other earnings paid by the Employer to a Participant during a Plan Year,including the amounts contributed by the Employer pursuant to a salary reduction agreement which are not includable in gross income under Sections 125,402(a)(8),403(b) or 457(b)of the Code. 2.7 "Dependent"means an individual who is a dependent within the meaning of Section 152(a)of the Code of a Participant or a former Participant in the Plan. 2.8 "Effective Date" shall be May 1,2003. 2.9 "Eligible Employee"means an Employee who has met the Eligibility requirements of the Plan set out in Section 3.1. 2 2.10 "Employee"means an individual employed by the Employer who regularly works at least 30 hours per week,except for: (1)employees covered by a collective bargaining agreement, (2)employees who are nonresident.aliens who receive no earned income from the Employer which constitutes income from other sources within the United States,and(3)employees who are self-employed individuals in Section 401 (c) of the Internal Revenue code. 2.11 "Employer"means City of Grand Terrace or any of its affiliates,successors or assigns which adopt the Plan. 2.12 "Entry Date"means for each Eligible Employee,the first of the month following 90 days of consecutive full time employment. 2.13 "Participant" means any Employee who has met the eligibility requirements of Section 3.1 of the Plan and has elected to participate in the Plan by providing the Plan`Administrator with an executed Benefits Enrollment Form. 2.14 "Plan"means City of Grand Terrace Premium Conversion Plan,as described herein. 2.15 "Plan Administrator"means the Employer or such other person or committee as may be appointed by the Employer to administer the Plan. 2.16 "Plan Year"means the 12-consecutive month period beginning November 1 and ending on October 31,except the first year which begins May 1 and ends October 31. 2.17 "Salary Reduction Agreement"means the agreement by an Employee authorizing the Employer to reduce the Employee's Compensation while a Participant during the Plan Year for purposes of making contributions toward Benefits under the Plan. 2.18 "Spouse"means an individual'who is legally marred to a Participant but shall not include an individual separated from a Participant under a decree of legal separation. 2.19 "Status Charge!'means a change as in one of the following examples: a. Change in Employee's legal marital status,including marriage,divorce,death of spouse,legal separation,and annulment;however, the change can only be made for the coverage consistent with the dependent causing the qualified change. b. Change in the number of dependents including birth,adoption,placement for adoption and death of a dependent; C. Change in employment status for: 1. Employee 2. Spouse 3. Dependent that is claimed as such on your Federal Income Tax; d. A Change in employment status will be considered as follows: 1. Termination or commencement of employment. 2. A strike or lockout. 3. A commencement or return from unpaid leave of absence. 4. Change in worksite that would affect the benefits offered by the employer. 5. A change in the employment status that would affect either the Employee's benefit eligibility,or,the eligibility of a dependent. (If there is no change in eligibility as a result of a change,the allocated reduction cannot be modified). 6. A dependent satisfies,(or ceases to satisfy) dependent eligibility requirements as a result of a Dependent becoming ineligible for benefits due to the attainment of an ineligible age,marriage,or loss/achieving of student status; 3 i 7. Residence change where the change affects the eligibility of coverage for Employee and/or eligible dependent; 8. Commencement or termination of adoption proceedings for a dependent 9. Any change consistent with a qualifying event is eligible. The general uniform rule applies so that changes can only be made that are consistent with the qualified status change raking place. 10. Change in coverage in employer sponsored plans. 11. Addition or deletion of coverage option by employer. 12. Change in coverage affecting the Employee at their Dependent's place of employment Gender and Number. Except when otherwise indicated by the context,any masculine terminology shall also include the feminine and the definition of any term in the singular shall also include the plural. ARTICLE III PARTICIPATION 3.1 Eligibility. Each employee shall be eligible to participate on the first of the month following 90 days of consecutive full time employment Each Eligible Employee shall be eligible to become a Participant as of his or her Entry Date. 3.2 Commencement of Participation. An Eligible Employee shall become a Participant in the Plan after providing the Plan Administrator with an executed Benefits Enrollment Form setting forth the Benefits to be made available to the Eligible Employee for the immediately following Plan Year or remaining portion of the Plan Year. As part of the Benefits Enrollment Form,the Participant shall also execute a Salary Reduction Agreement,which authorizes the Employer to withhold from the Participant's Compensation an amount the Participant elects to have contributed to the Plan. The Participant must,before the end of the first Plan Year of participation and,before the end of each subsequent Plan Year,provide the Plan Administrator with a newly executed Benefits Enrollment Form. Each new Benefits Enrollment Form shall specify the type and amount of Benefits to be made available to the Participant for the immediately following Plan Year or remaining portion of the Plan Year. For the initial Plan Year only,if a Participant fails to execute a valid Benefits Enrollment Form before the Plan's original Effective Date,the Participant shall be deemed to have elected to continue to receive the same benefits that the Participant received under all plans sponsored by the Employer which became available under the Plan as of the Effective Date. In addition,the Participant shall be deemed to have executed a valid Benefits Enrollment Form for purposes of determining the source and amount of contributions to the Plan pursuant to Article IV of the Plan. Should a Participant fail to execute a valid Benefit Enrollment Form for any Plan Year before the start of the Plan Year,the Benefits Enrollment Form for the immediately preceding Plan Year shall be deemed to be effective for the subsequent Plan Year. 3.3 Term of Participation. Each Participant shall be a Participant in the Plan for the entire Plan Year or the portion of the Plan Year remaining after the Participant's Entry Date,if later than the first day of the Plan Year. A Participant shall cease to be a Participant in the Plan on the earliest of: a. the date the Participant dies, resigns or terminates employment with the Employer, subject to the provisions of Section 3A. b. the date the Participant fails to make required contributions under the Plan. C. the end of the plan year the Participant ceases to be an Employee;or d. the date the Plan terminates. 4 3.4 Participation by Rehired Employees. A Participant whose employment terminates and who is subsequently re-employed more than 60 days from the initial termination date may not re-enter the Plan as a Participant prior to the first day of the first Plan Year following the date of re-employment. 3.5 COBRA Continuation Coverage. Under COBRA,This section 3.5 shall not apply to any group health plan of the Employer for any calendar,year if all employers maintaining such plan normally employed fewer than 20 employees on a typical business day during the preceding calendar year. Notwithstanding,any other provisions in this Article III, any Participant, Spouse or Dependent eligible for continuation of coverage under the Plan under the Consolidated Omnibus Budget Reconciliation Act of 1985 C'COBRA')shall be allowed to continue to participate in the Plan,so long as such Participant,Spouse or Eligible Dependent complies with the provisions set out in COBRA. The Employer shall adopt rules relating to continuation coverage,as provided under Section 4980B of the Code or applicable state law, as may be required from time to time, and shall advise affected individuals of the terms and conditions of such continuation coverage. 3.6 Family Medical Leave Act:. Under the FMLA, the provisions of this -section 3.6 shall not be available to Employees for such Plan Years in which the Employer has 50 or fewer Employees. Plan Years in which the Employer has more than 50 Employees, the Employer must make FMLA leave available to Employees for up to 12 weeks in connection with the birth or adoption of a child,or to care for a close relative,or because of a serious health condition of the Employee. Payment Options for coverage while on unpaid Family Medical Leave Act leave for group plans: a. Pre-pay before commencement of leave through pre-tax or after-tax Salary Reduction Agreement from any taxable compensation,including cashing out of.unused sick or vacation days,provided all other plan requirements are met. b. Pay-as-you-go. Employees may pay their share of premium payments on the same schedule as payments would,be made if the employee were not on leave, or under another schedule permitted under Department of Labor regulations. The Employer shall not be required to continue the health coverage of an Employee who fails to make required premium payments while on FMLA leave. However,if the Employer chooses to continue the health coverage of an Employee who fails to make required premium payment while on FMLA leave,the Employer is entitled to recoup those payments after the Employee returns from FMLA leave.C. Catch-up-option. Under this payment option the Employer shall advance the Employee's share of group health premiums while the Employee is on FMLA leave and thereafter shall be entitled to recover such advanced amounts when the Employee Returns from FMLA leave. ARTICLE IV CONTRIBUTIONS 4.1 Source of Contributions. The Employer shall contribute amounts deemed necessary to meet its obligations under the Plan. Contributions to the Plan for the Plan Year shall be limited to the amounts determined by the Benefits Enrollment Form entered into by Participants for the Plan Year. Contributions to the Plan shall be made to, and all Plan assets shall be held in such accounts or funds as the Employer deems appropriate. r 5 4.2 Change in Participant's Benefits Enrollment. No Participant shall be allowed to alter or discontinue the Participant's elected Benefits under the Plan Year unless there is a change in the Participant's family status. A Change in Family Status means a change as in one of the following examples: a. marriage; b. divorce; C. death of a spouse or dependent; d. birth or adoption of a child; e. termination or commencement of a spouse's employment; f. the employee',s or spouse's taking of an unpaid leave of absence; g. the employee's or spouse's change from part-time to full-time or full-time to part-time employment status; h. a significant change in the health coverage of the employee or spouse attributable to the spouse's employment;or i. other similar,events determined by the Employer in its sole discretion to be changes in family status,but that do not affect ERISA regulations. Upon the occurrence of any of the aforementioned events,or such other event as may qualify as a change in family status in the option of the Plan Administrator,the Participant may file a new Benefits Enrollment Form,within 90 days of such change in family status,which will serve to revoke the Participant's previous Benefits Enrollment Form. The new Benefits Enrollment Form shall be effective prospectively and apply only to those Benefits accruing to the Participant,the Participant's Spouse or the Participant's Dependents after the effective date of the new Benefits Enrollment Form. The Participant's Benefits.Enrollment Form for a given Plan Year shall terminate and Benefits under the Plan shall cease upon the date a Participant is no longer eligible to participate under the terms of the Plan. 4.3 Increases or Decreases in Premiums. Should a third party benefit provider, such as an Insurance Company,increase or decrease premiums for any health benefits being offered under this Plan during the Plan Year, any Participant participating in such benefit shall have his contributions increased or decreased automatically in an amount sufficient to pay for such increase or decrease. However,in the case of an increase in premium if there is a similar benefit offered under the Plan at the time of said increase,the Participant may select such similar benefit rather than pay the increase. No new Benefits Elections or termination of existing Benefits Elections may be elected as a result of an increase or decrease in premium by a third party benefit provider. 4.4 Maximum Contribution. The Maximum Contribution any individual can make under this Plan is an amount equal to the sum of the costs for each of the highest cost premium-type Benefit Options offered under the Plan in each Benefit Category. The term"Benefit Option"refers to any category of Benefits offered under this Cafeteria Plan in which the Participant has the opportunity to choose one benefit from several different Options in that category. The term "Benefit Category" refers to any category of Benefits offered under this Plan and may include (but is not limited to)Health Insurance, Group Tern Life Insurance or Disability Insurance. 4.5 Nondiscrimination. The Plan is intended to not discriminate in favor of highly compensated individuals as to eligibility to participate, contributions and benefits in accordance with applicable provisions of the Code. The Plan Administrator may take such actions as excluding certain highly compensated individuals from participation in the Plan or limiting the contributions made with respect to certain highly compensated participants if, in the Plan Administrator's judgment, such actions serve to assure that the Plan does not violate applicable nondiscrimination rules. 6 ARTICLE V PARTICIPANTS'ACCOUNTS AND PAYMENT OF BENEFITS 5.1 Participants'Benefit Accounts. The Plan Administrator shall establish separate Benefits Accounts based on the Benefits selections made by each Participant Contributions shall be credited to the proper Benefits Accounts of each Participant. Each Benefits Account shall be designated as a "Premium Account". 5.2 Premium Account. A"Premium Account"is an account established with the intent of paying for premium-type Benefits pursuant to an insurance policy issued by an insurance company to provide medical, dental, vision, psychological or psychiatric, prescription drugs, group-term life insurance, disability insurance or other qualified benefits under Section 125. For purposes of City of Grand - Terrace Premium Conversion Plan,the following premiums are eligible: Medical,Dental,Vision. 5.3 Payment of Benefits. The Plan Administrator shall pay the Benefits authorized under the Plan other than insurance benefits administered by a third-party benefit provider. Payment shall be made by the Employer, (or the designated Plan Administrator), in a timely manner upon receipt of a Premium Notice from the Benefit Provider providing such benefit. ARTICLE VI PLAN ADMINISTRATION 6.1 Plan Administrator. The Plan Administrator shall be responsible for the administration of the Plan. 6.2 Plan Administrator's Duties. In addition to any rights, duties or powers specified throughout the Plan,the Plan Administrator shall have the following rights,duties and powers: a. to interpret the Plan,to determine the amount,manner and time for payment of any benefits under the Plan and to construe or remedy any ambiguities, inconsistencies or omissions under the Plan; b. to adopt and apply any rules or procedures to insure the orderly and efficient administration of the Plan; C. to determine the rights of any Participant, Spouse, Dependent or beneficiary to benefits under the Plan. d. to develop appellate and review procedures for any Participant, Spouse, Dependent or designated beneficiary denied benefits under the Plan; e. to provide the Employer with such tax or other information it may require in connection with the Plan; f. to employ any agents,attorneys,accountants or other parties (who may also be employed by the Employer) and to allocate or delegate to them such powers or duties as is necessary to assist in the proper and efficient administration of the Plan,provided that such allocation or delegation and the acceptance thereof is in writing, g, to report to the Employer, or any party designated by the Employer, after the end of each Plan year regarding the administration of the Plan,and to report any significant problems as to the administration of the Plan and to make recommendations for modifications as to procedures and benefits,or any other change which might insure the efficient administration of the Plan. However, nothing in this paragraph is meant to confer upon the Plan Administrator any powers to amend the Plan or change any administrative procedure or adopt any other procedure involving the Plan without the express written approval of the Employer regarding any amendment or change in administrative procedure, or Benefit Provider. Notwithstanding the preceding sentence,the Plan Administrator is empowered to take any actions he sees fit to assure that the Plan complies with the nondiscrimination requirements of Section 125 of the Code. 7 6.3 Information to be Provided to Plan Administrator. The Employer, or any of its agents, shall provide to the Plan Administrator any employment records of any employee eligible to participate under the Plan. Such records shall include, but will not be limited to, any information regarding period of employment, leaves of absence, salary history, termination of"employment, or any other information the Plan Administrator may need for the proper administration of the Plan. Any Participant or Dependent or any other person entitled to benefits under the Plan shall furnish to the Plan Administrator his correct post office address,his date of birth,the names, correct addresses and dates of birth of any designated beneficiaries,with proper proof thereof, or any other data the Plan Administrator might reasonable request to insure the proper and efficient administration of the Plan. 6.4 Decision of Plan Administrator Final. Subject to applicable State or Federal law,.and the provisions of Section 6.5, below,any interpretation of any provision of this Plan made in good faith by the Plan Administrator as to any Participant's rights or benefits under this Plan is final and shall be binding upon the parties. Any misstatement or other mistake of fact shall be corrected as soon as reasonably possible upon notification to the Plan Administrator and any adjustment or correction attributable to such misstatement or fact shall be made by the Plan Administrator as he considers equitable and practicable. 6.5 Review Procedures. In cases where the Plan Administrator denies a benefit under this Plan for any Participant, Spouse or Dependent.or any other person eligible to receive benefits under the Plan,the Plan Administrator shall furnish in writing to said party the reasons for the denial of benefits. The written denial shall refer to any Plan or section of the Code upon which the Plan Administrator relied in making such denial. The denial may include a request for any additional data or material needed to properly complete the claim and explain why such data or material is necessary,and explain the Plan's claim review procedures. If requested in writing, and within 30 days of the claim denial, the Plan Administrator shall afford any claimant whose request for claim was denied a full and fair review of the Plan Administrator's decision, and within 30 days of the request for review of the denied claim, the Plan Administrator shall notify the claimant in writing of his final decision on the reviewed claim. With respect to the denial of any claim for benefits from an insurance company or other third-party benefit provider, paid for-as a premium-type Benefit under the Plan, the review procedures of the insurance company or other third-party benefit provider shall apply. 6.6 Extensions of Time. In any case where the Plan Administrator determines special circumstances apply,the Plan Administrator may extend the amount of time any Participant, Spouse,Dependent or designated beneficiary may need to appeal a claim,upon proper application to the Plan Administrator. 6.7 Rules to Apply Uniformly. The Plan Administrator shall perform his duties-in a reasonable manner and on a nondiscr*n;natory basis and shall apply uniform rules to all Participants similarly situated under the Plan. 6.8 Indemnity. The Employer does hereby agree to indemnify and hold harmless, to the extent allowed by law and over and above any liability coverage contracts or directors and officers insurance, any officer or director of the Employer, designated by the Employer or the Plan Administrator who has been employed,hired or contracted to assist in the fulfillment of the administration of this Plan. In addition, the Employer agrees to pay any costs of defense or other legal fees incurred by any of the above parties over and above those paid by any liability or insurance contract. ARTICLE VII 8 GENERAL PROVISIONS 7.1 Amendment and Termination. The Employer may amend or terminate this Plan'at any time by legal action of the authorized agents of the Employer, subject to the limitation that no amendment shall change the terms'and conditions of the payment of any benefit a Participant,Spouse,Dependent or designated beneficiary was or'might have been entitled to under the Plan at the time of the amendment or termination. The Employer may also make amendments apply retroactively to the extent necessary so that the Plan remains'in compliance with Section 125 of the Code or any other provision of the Code applicable to the Plan. 7.2 Nonassignability. Any benefits to any Participants under this Plan shall be nonassignable and for the exclusive benefit of Participants, Spouses,Dependents and designated beneficiaries. No benefit shall be voluntarily or involuntarily assigned,sold or transferred. 7.3 Not an Employment Contract. By creating this Plan and providing benefits under the Plan, the Employer in no way guarantees employment for any employee or Participant under this Plan. Participation in this Plan shall in no way assure continued employment with the Employer. 7.4 Participant Litigation. In any action or proceeding against the Plan,or the administration thereof, employees or former employees of the Employer or any other person having claiming to have an interest under the Plan shall not be necessary parties to such action or proceeding. The Employer,the Plan Administrator, or their registered representative shall be the sole source of service of process against the Plan: Any final judgment which is not appealed or appealable shall be binding on the Employer and any interested party to the Plan. 7.5 Addresses, Notice and Waiver of Notice. Each Participant shall furnish the Employer with his correct post office address. Any communication,statement or notice addressed to a Participant at his last post office address as filed with the Employer will be binding on such person. The Employer or Plan Administrator shall be under no legal obligation to search for or investigate the whereabouts of any person benefiting under this Plan. Any notice required under the Plan may be waived by such person entitled to such notice. 7.6 Required Information. Each Participant,Spouse or Dependent shall furnish to the Employer such documents, evidence or information as the Employer considers necessary or desirable to ensure the efficient operation and administration of the Plan and for the protection of the Employer. 7.7 Severability. In any case where any provision of this Plan is held to be illegal or invalid, such illegality or invalidity shall apply only to that part of the Plan and shall not apply to any remaining provisions of the Plan,and the Plan shall be construed as if such illegal or invalid provision had never existed under the Plan. 7.8 Applicable Law. The Plan shall be construed under the laws of the State of California, to the extent not.preempted by any Federal law. Executed this day of ,20 EMPLOYER City of Grand Terrace (Officer) 9 ffiIBIT B City of Grand Terrace Premium Only Plan SUMMARY PLAN DESCRIPTION Your employer has established a Premium Only Plan within the meaning of Section 125'of the Internal Revenue Code of 1986, designed to offer a choice among benefits to employees. The Premium Only Plan has been established with the intent that participants will not have to include as taxable income the amount of compensation they have foregone to pay for their contributions to eligible benefits offered by your employer. This Summary Plan Description (SPD) describes the benefits, terms, and conditions of the Plan as it applies to employees of your employer on or after their effective date(s) for participation. This SPD is a summary of the Premium Only Plan and is not meant to interpret, extend or change the Premium Only Plan in any way. We suggest you read the SPD carefully so that you may understand the Premium Only Plan's operation and its benefit to you. However, the provisions of the applicable Plans can be determined more, precisely by consulting the plan documents themselves, which are available from your benefits administrator.. In the event of any, inconsistencies between this SPD and the actual provisions of the Plan(s), the terms of the applicable Plan Document will govern. Plan Name: City of Grand Terrace Premium Only Plan Plan Effective Date: May 1,2003 Plan Year: Shall be the 12 consecutive month period beginning November 1 and ending October 31, except the first year which begins May 1 and ends October 31. Plan Administrator/Sponsor: Larry Ronnow City of Grand Terrace 22795 Barton Rd. Grand Terrace,California 92313 909-824-6621 Employer's Identification Number(EIN): 95-3316135 Plan Identification Number: 501 Agent for Service of Legal Process: City of Grand Terrace 22795 Barton Rd. Grand Terrace,California 92313 909-824-6621 Summary of Benefits: Medical, Dental,Vision. Who can.participate in the Premium Only Plan? An employee of the employer regularly performing services at least 30 hours per week shall become eligible to participate following 90 days of consecutive employment. What happens when I elect to contribute to the Pre-Tax Premium portion of the Premium Only Plan? - r As a participant in the Premium Only Plan, you can make your insurance premium contributions on a pre-tax basis, instead of after-tax. To do this, your,regular insurance contribution is deducted from your gross income for reach payroll period, and your employer pays your insurance premiums. Your new gross income is your income less the pre-tax contributions to the insurance plans. , Are there any other ways that my election can be modified in the middle of a plan year? The Premium Only Plan is required to meet certain nondiscrimination provisions as outlined by the Internal Revenue Code. Your employer reserves the right to modify the amount of any benefit elections of the shareholders, officers, owners, and other highly compensated employees by the amount necessary to allow the Plan to satisfy these nondiscrimination requirements. What happens if I terminate employment? _ If you terminate employment, you will no longer be eligible to participate in the Premium Only Plan. Typically, your pre-tax contributions will continue through your last regular payroll period. Please contact your benefits administrator for more information regarding pre-tax contributions if your employment terminates. Termination of participation in the Premium Only Plan will not affect any rights you may have to continue participation in certain health plans. Your benefits administrator will give you information on how to continue coverage under the health plans, if this is appropriate. Can I change my decision to participate? The decision to participate will be binding for the full Plan Year. You may change this election only under the following circumstances: a. You may change your participation election prior to the beginning of each new Plan Year. The election you make will be binding for the new Plan Year. b. You may change your election to participate during the Plan Year if you experience a"change in family status". The election change should be consistent with and as a result of the change in family status. Changes in family status include: 1. Change in Employee's legal marital status, including marriage, divorce, death of spouse, legal separation, and annulment; however, the change can only be made for the coverage consistent with the dependent causing the qualified change. 2. Change in the number of dependents including birth, adoption, placement for adoption and death of a dependent; 3. Change in employment status for: Employee Spouse Dependent that is claimed as such on your Federal Income Tax; A Change in employment status will be considered as follows: a. Termination or commencement of employment. b. A strike or lockout. -" C. A commencement or return from unpaid leave of absence. d.. Change in worksite that would affect the benefits offered by the employer. e. A change in the employment status that would affect either the Employee's benefit eligibility, or, the eligibility of a dependent. (If there is no change in eligibility as a result of a change,the allocated reduction cannot be modified). 4. A dependent satisfies (or ceases to satisfy) dependent eligibility requirements as a result of a Dependent becoming ineligible for benefits due to the attainment of an ineligible age, marriage, or loss/achieving of student status, S. Residence change where the change affects the eligibility of coverage.for Employee and/or eligible dependent; 6. Commencement or termination of adoption proceedings for a dependent. 7. Any change consistent with a qualifying event are eligible. The general uniform rule applies so that changes can only be made that are consistent with the qualified status change taking place. 8. Change in coverage in employer sponsored plans. 9. Addition or. deletion of coverage option by employer. 10. Change in coverage affecting the Employee at their Dependent's place of employment. If you experience a change in family status and would like to change your election, .please contact your benefits administrator as soon as possible. Are there other ways that my partidpation in the Premium Only Plan can be terminated? If you,no longer meet the eligibility provisions of the Premium Only Plan or your employer terminates the plan, your participation will be terminated. " Are the benefit contributions to the Premium Only Plan reported as income on my Form W-2? The amounts that are contributed to the Premium Only Plan are not considered taxable wages by the IRS in most States. As a result"wages, tips and other compensation"reported for federal income, state income (except New Jersey and Pennsylvania), and FICA on your W-2 will be your gross income less any benefit contributions to the Premium Only Plan. How do Premium Only Plan contributions affect my Social Security benefit? Participation in the Premium Only Plan reduces your gross taxable income and may affect your Social Security benefit by reducing the total taxable income used to calculate your Social Security benefit. In most instances, the current tax savings under the Premium Only Plan will outweigh the slight impact on future Social Security benefits. Can my employer terminate or amend the Premium Only Plan? The Premium Only Plan can be amended or terminated, in whole or in part at any time, by your employer or its Board of Directors (if applicable) in the same manner as the plan was — adopted. Consent of any participant, employee or any other person referenced in the Plan is not required to terminate the Plan. How can I appeal a claim decision made under the Premium Only Plan? If you, as a Participant in the Premium Only Plan, or your beneficiary believe you are entitled to a benefit under the Premium Only Plan that is different from the amount that has been paid, you may file an appeal with the Plan Administrator. This appeal must be made in writing to the Plan Administrator and must contain the following information: The reason(s)for making the appeal; The facts supporting the appeal; The amount claimed; and The name and address of the person filing the appeal (claimant). The Plan Administrator will generally make a decision within 90 days after receiving the appeal and must mail a copy of the decision to the claimant promptly. The decision must give specific reasons and references to the Premium Only Plan provisions, which support the Plan Administrator's decision. If an appeal is denied, in whole or in part, the claimant may seek a review of the Plan Administrator's decision. The request for review must be submitted in writing to the Plan Administrator within 60 days of the date the written denial was received. The Claimant will be given an opportunity to review any Premium Only Plan documents involved and may submit written comments. The review will be conducted by either the employer's Board of Directors or an officer of your employer. Unless special circumstances arise, a written decision will be given to the claimant within 60 days of the date the request for a review was received. Are there special rules that apply if this plan is being offered as part of a collectively bargained (union) agreement? If this Plan is maintained in accordance with a collectively bargained agreement, you or your beneficiaries have the right to examine or obtain a copy of the agreement upon written request to the Plan Administrator. Pre-Tax Premiums What happens to my Pre-Tax Premium election if I drop my insurance during the middle of the Plan Year? The decision to elect to pay your insurance premiums pre-tax through the Premium Only Plan is binding for the full Plan Year, unless you are eligible for a change allowed by the IRS. If you drop your insurance coverage in the middle of the Premium Only Plan-Year without an allowable reason (i.e., change in family status), you may be required to continue to have the premium amounts deducted from your gross income under the Premium Only Plan. Can my employer modify my Pre-Tax Premium election under the Premium Only Plan? If the amount of your required premium contributions(s) increases or decreases as a result of a rate adjustment required by an independent third party (such as an-insurance company), your employer will automatically increase or decrease the amount of your Pre-Tax Premium election(s). Can I change my Pre-Tax Premium election under the'Premium Only Plan? You may change your pre-tax premium election only under the following circumstances: • In coordination with each new plan year If you experience a change in family status(as previously described) • If your coverage under the eligible insurance benefits is significantly modified or ceases, or there is a significant increase in premium costs, you may revoke your election and elect coverage under another insurance benefit with similar coverage, if one is available under the Premium Only Plan. Statement of Rights As a participant in the Premium Conversion Plan, you are entitled to certain rights and protections under the Employee Retirement Income Security Act of 1974, ERISA provides that all Plan participants shall be entitled to examine,,without charge, at the Plan Administrator's office and at other specified locations (such as work sites and union halls), all plan documents, including insurance contracts, collective bargaining agreements and copies of all documents filed by the Plan with the U.S. Department of Labor (such as detailed annual, reports and Plan descriptions); obtain copies of all Plan documents and other Plan information upon written request to the Plan Administrator. The Administrator may make a reasonable charge for the copies. You are also entitled to receive a summary of the Plan's financial report, if applicable. The Plan Administrator is required by law to furnish each participant with a copy of the summary annual report,with certain exceptions. In addition to creating rights for Plan participants, ERISA imposes duties upon the people who are responsible for the operation of the Premium Only Plan. The people who operate your Plan, called"fiduciaries"of the Plan have a duty to do so prudently and in the interest of you and other Plan participants and beneficiaries. No one, including your employer or any other person may fire you or otherwise discriminate against you in any way to prevent you from obtaining a welfare benefit or exercising your rights under ERISA. If your claim for a welfare benefit is denied in whole or in part you must receive a written explanation of the reason for denial. You have the right to have the Plan Administrator review and reconsider your claim. Under ERISA, there are steps you can take to enforce the above rights. For instance, if you request materials from the plan and do not receive them within 30 days, you may file a suit in federal court. In such a case, the court may require the .plan administrator to provide the materials and pay you up to $100 a day until you receive the materials, unless the materials were not sent because of reasons beyond the control of the administrator. If you have a claim for benefits which is denied or ignored, in whole or in part, you may file suit in a state or federal court. If it should happen that plan fiduciaries misuse the plan's money, or if you are discriminated against for asserting your rights, you may file suit in a federal court. The court will decide who should pay court costs and legal fees. If you are successful the court may order the person you have sued to pay these costs and fees. If you lose, the court may order you to pay these costs and fees, for example, if it finds your claim frivolous. If you have any questions about your plan, you should contact the plan administrator. If you have any questions about this statement or about your rights under ERISA, you should contact the nearest Area Office of the U.S. Labor-Management Services Administration, U.S. Department of Labor, listed in your telephone directory or the Division of Technical Assistance Inquiries, Pension and Welfare Benefit Administration, U.S. Department of Labor, 200 Constitution Avenue N.W., Washington, D.C. 20210. CITY OF GRAND TERRACE 011 Y OF GRANS►��jf,� ` CRIME PREVENTION COMMITTEE APR 16 2003 Regular Meeting MINUTES January 12, 2003 ?�' - The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Vice Chairperson, Dottie Raborn, Claire McElwee, Lewis Neeb and Dick Rollins. MEMBERS ABSENT: None CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Sheriff Service Specialist GUEST PRESENT: Bob Stewart, Citizen Patrol, Patricia Smith, Citizen Patrol, Margaret Reagan, citizen, AGENDA: JoAnn Johnson made the motion to accept the agenda, Claire McElwee made the second and the motion carried. MINUTES: JoAnn Johnson made the motion to accept the minutes of November 13, 2002 as written with Claire McElwee making the second. The r motion carried with no further discussion. PUBLIC COMMENT: No public comments CORRESPONDENCE: There had been no correspondence submitted to the committee during the prior month. BUDGET: Dottie Raborn reported that there remained $7,540.13 in the Committee's budget. UNFINISHED BUSINESS: Tanya Cahill spoke of the difficulty in obtaining any new members not only for the committee but the Citizen Patrol as well. Many patrol members were now serving double shifts and more than one day a week as well. The difficulty in obtaining new members has become all- pervasive among nearly all citizen organizations. Most younger people; are too busy,too consumed with their own endeavors and family matters that claim they simply don't have the time these days. The Committee members spoke at length in regard to the lack of programs that the Committee used to sponsor and were active in such as: The Neighborhood Watch program along with Earthquake Preparedness programs;the Grand Terrace days program which now the City itself sponsors. The Blue-Dot program which was very successful identified COUNCIL AGENDA ITEM N10& 10 , the locations of fire hydrants along the city street for the Fire Department truck drivers to spot at night when making emergency calls. The Committee members along with members of the Womans Club went virtually door-to-door soliciting a$4.00 fee for each hydrant location which the Department then installed. Today only a few of the blue reflectors are still in place..Now days it seems that the only viable crime prevention activity other then the Sherilfs Dept. is the Citizen Patrol. NEW BUSINESS: Dick Rollins brought to the attention of the committee members that under the Megan's Law(Federal)that the California Department of Justice mandates that all law enforcement agencies serving jurisdictions of 200,000 or more and many-more law enforcement agencies maintain for public access a data base of the locations.of persons that are , required to register pursuant Section 290.4 of the Penal Code. The database is to be updated on a quarterly basis and a source of information about the presence of these individuals in any neighborhood. The Department of Justice also maintains a Sex Offender Identification Line through which inquiries about such individuals may be made. There is a"900" number service. Callers must have specific information about any individual they are checking on. Information regarding neighborhoods is NOT available through the "900" telephone emergency service. Notably not is the problem and expense of law enforcement agencies to research the locations of such individuals into their data base basically because of the vast number of cases and the lack of qualified personnel. Dick Rollins suggested that we obtain more information from the Sherifs Department in,regard to this matter and how it deals with information to the citizens of Grand Terrace. This is something that perhaps.-this committee can get involved with. Inclosing the committee had not been supplied with an update of the hours of time served by the Citizen Patrol for the prior month. There being no further business to discuss the meeting was adjourned at 1945 hours. Respectfully submitted RICHARD ROLLINS Recording Secretary CITY OF GRAND TERRACE Gi i OF GRAND TERR1-',t`;-4 CRIME PREVENTION COMMITTEE Regular Meeting A P R 16 2003 MINUTES February 10, 2003 G!by OLIE:-RK The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Vice Chairperson, Dottie Raborn, Claire McElwee, Lewis Neeb and Dick Rollins. MBERS ABSENT: None CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Sheriff Service Specialist GUEST PRESENT: Bob Stewart, Citizen Patrol, Don Bennet. Margaret Reagan,Nickie Smith and Patricia Smith(potential new members) AGENDA: The Agenda for this meeting was reviewed by the members present. Dottie Raborn made the motion to accept with Clarie McElwee making the second. The motion carried. MINUTES: The Minutes of the meeting of January 12, 2003 were distributed among the members present for their approval. JoAnn Johnson made the motion to accept as written with Claire McElwee making the second. The motion carried.. PUBLIC COMMENT: Pat Smith reported an updated"scam list"in regard to recent unlawful activities reported by the media primarily within the computer communication area. CORRESPONDENCE: The committee had received no written or any verbal communication or correspondence during the month of January.. ti BUDGET: Dottie Raborn reported that there remained $7,540.13 in the Committee's budget. UNFINISHED BUSINESS: Discussion by Phil Spisak and Pat Smith regarding Crime Prevention efforts and what this committee could look forward to any new accomplishments. Bob Stewart reported that 276 hours of pa{#ol time had been logged by the, Citizen Patrol for the month of December. There being no further business to discuss the meeting was adjourned at 1905 hours. Respectfully submitted RICHARD ROLLINS Recording Secretary c1Tr . RANDaIRIC Community Services Department Staff Report MEETING DATE: April 24, 2003 CRA ITEM ( ) COUNCIL ITEM (X) f SUBJECT: REVIEW THE CONCEPTUAL'DESIGN PLAN OF BLUE MOUNTAIN GARDENS AT PETTA PARK NO FUNDING REQUIRED PROJECT DESCRIPTION: Blue Mountain Gardens at Petta Park, located adjacent to the Grand Terrace Senior Center, will be a 4.2 acre visionary park providing passive recreation opportunities with a strong focus on senior activities. It will feature a series of innovative garden settings with different themes, all designed to engage visitors while offering social, recreational, educational, meditative and cultural experiences. Visitors will, stroll along walking paths graded to accommodate seniors and to meet" all ADA requirements. As they explore the park, they will discover a number of unique environments satisfying all the senses, including: • Outdoor Area with a grassy slope area large enough to accommodate classes and ceremonies such as graduations, etc. • Japanese Teahouse and Zen Garden will feature an authentic teahouse which could host cultural events and celebrations as well as educational activities about Japanese culture and traditions. The Zen kock Garden will complement this cultural experience. • Rose Garden will provide a peaceful setting. The garden will boast a wide variety of roses making it a wonderful gathering spot for garden clubs and an inspiration to garden enthusiasts. • Topiary Garden will enchant visitors with fascinating living sculptures. "How to" classes and demonstrations in the art of topiary will be offered. • Sensory Garden will showcase plants from around the world that make use of the smell, touch and seeing senses. This section will be built with the handicapped in mind as the garden beds will be above ground.-There will be plants with inviting and interesting fragrances, bold visual displays and unique textures. Informative signage will give visitors details on how each plant is used, where it originated and what growing conditions it requires. • Community Christmas Tree will be the focal point of an area framed with smaller pine and spruce trees making a perfect setting for holiday celebrations such as tree lighting ceremonies, craft fairs and visits with Santa. Electricity will be available and all the trees will be lit creating a magical atmosphere. • Grand Terrace Heritage Grove will spotlight a giant Walnut Tree, which is one of the last surviving remnants from this once agricultural area. A storyboard will tell how Grand Terrace once had a thriving citrus business only to lose most of the crop to a devastating freeze in 1913. Walnut trees were planted in their place, and this is one of the last surviving trees. Local historians will be invited to compile a history of the groves with vintage photographs and citrus labels. This information will be available to visitors. The Heritage Grove will also showcase several new varieties of hybrid citrus COUNCIL AGENDA IT7__ trees that were developed at the University of California Riverside. When fruit ripens, visitors will be invited to pick and enjoy the fruit. • Raised Bed Community Garden will enable seniors to actively participate in growing vegetables, herbs and flowers. • Art and Sculpture Garden will feature kinetic wind sculptures activated by the breeze as well as other intriguing works of art_produced by local artists. • Remembrance Garden will be created with two tall Italian Cyprus trees surrounded by recycled crushed and tumbled colored glass illuminated by underground lights to signify September 11'. Other sections of the garden will remember NASA's Space Shuttle's Challenger and Columbia. There will be other areas to remember other recent disasters such earthquakes and natural disasters using twisted steel and stressed concrete. This 'inspirational living memorial will provide a thought- provoking setting for reflection and meditation. • Two labyrinths designed from ancient patterns will be a unique feature of this garden and is designed with obtaining Alzheimer's Grant funding. • Other Gardens and areas include a traditional English Garden, Bulb Garden, Contemplative Garden, Chess/Checkers tables and relaxing areas. Public restrooms with handicapped accessible facilities will be included in the project. Throughout the park there will be benches and trash receptacles made from recycled materials, in themes and colors complementing the various gardens. Park security will be,provided by wrought iron gates and chain link fencing covered with plants along with security lighting, alarm system and laser sensors. PURPOSE: The entire community of Grand Terrace is nestled on ridges of the La Loma Hills and Blue-Mountain. While this setting gives it an,appealing rural and scenic feeling, level walking surfaces are nearly non- existent. There is a strong demand, supported by aging population trends, for walking paths and other passive recreational opportunities. The median age of Grand Terrace residents has been growing older since the 1990's, while surrounding cities are attracting younger residents. The 2000 Census reported that 20.1% of the Grand Terrace population is 55 years of age or older. Successful aging requires a lifestyle that includes recreation, fitness and meaningful leisure activities. This project will serve an increasingly older population by providing opportunities for all of these. BACKGROUND: It should be noted that the original intent of the land was to build the Grand Terrace Child Care Center next to the Senior Center hence the large size of the current parking lot. That project was discontinued when the Childcare-Center was located behind Food Connection. The second intent for the land was to build a Heritage/Youth Park. It would have included a re-creation of an historical street from the 1800's. The four to five buildings would then be used to operate community youth programs. Under the Assistant City Manager, the concept was changed to a passive park,initiative. The City has partnered with Cal Poly Pomona School of Landscape Architecture's senior class to further develop the design concept. ,The students have been very innovative in adding their designs to the project. Each semester, the class develops another component to the project. r S This project provides extensive partnering opportunities with the Grand Terrace Historical Society, area garden clubs, community organizations and the Chamber of Commerce. The park will be an impetus to reactivate the Grand Terrace Garden Club under the direction of the Mayor. It will be an ideal site for many events and programs hosted by a wide variety of non-profit organizations as well as local businesses. It will also serve as an educational field trip for youth groups and local students. There is an elementary school across the street from the site,providing the possibility of intergenerational programs. PUBLIC INPUT Senior,citizens from the Senior Center have enthusiastically voiced their dream of a passive park next to the Senior Center. A'meeting was held at the center in October 2002 to gather their input. Many of their ideas have been incorporated into the current design. In addition to being regular users of this future park, seniors will are willing and able volunteers serving as park tour guides, docents and policy advisors. Landowners within 300 feet of the park were sent a letter in January 2003 inviting them to a community forum on the subject. Eight residents came to the January 28'meeting to review the project and provide , input. A majority of the residents approved of the concept of the park. There were a few who were concerned about having trees in the park. Their desire was to only have low shrubs so as not to block any views they would have from their property. On February 10, 2003,a public notification was published in the newspaper announcing this public workshop. On February 7, 2003 a letters sent to the residences within a three hundred .foot radius personally notifying these residence of this public workshop. Public Notice was posted in the San Bernardino Sun on February 10, 2003 announcing a meeting of the Grand Terrace Planning Commission. Letters were mailed out to the residents that attended the community meeting notifying them of the 'upcoming Planning Commission meeting on' Thursday, February 20, 2003. A meeting'was held with the Planning Commission on Thursday, February 20,'2003. Several residents expressed their views of the conceptual plan, similarly along the lines of the January 28'public meeting. There was no action taken since this was an informational meeting on the project. RECOMMENDATION That the City.Council solicit input from the public as well as provide input on the conceptual plan. The conceptual plan would then be approved by the council and staff would go forward on the park development. Attachments: Exhibit 1: Aerial Photo of subject site and surrounding area Exhibit 2: Conceptual Plan If;�i+: �i�. < �4�4'� ism �, r '� � r, .'�rlY s't`��•° S 3 � r 6.''�„� a�! +: 'ti'� �itf7 7�� , � '„� !, � �T �� 1��1,x"a+•,`y3' cam' � ,° �s' _�,k' � �� f s. +5. x+' .w ��.er��',,�r,'�3� �`. ,� b F!t*T,a��f�t � F �.S�"y 3 �s,krr✓"�s �,:fir Ly^ yyt •�`� � � „ ; z��`c�� '� �7L`J��'�r�„�St, '�� Y'ems.� t� ;�, s � _�r x �.. � ��•„� .,,55�.. ,'��+,yr�z#�� r�3 t '��^ f h•�,'�,',Fz �ta`«,R ,k.,`d� 't,< s° :d� ''.,•`..•.� 5,.�4 � 1 I . ''; i, • �' '.ry 4 ,=��t- "�'� ,'�,t ��, ►!3 �-'4i. �a '<� •F � ,... .aS "�'��. ;�u..„t 4�� ,s. xs .x.�� ' �i� xk N' � fit"" .�+.r• :�F� t r.N,. r7.',,�,.� � �— .. r �,• ,r :, � N ,> 3� 3 �-: , A. Xfiol �� ^~ f }', des �3 "yii ° �. f ! `r•."� ° n�' � �r'a�'a •Eb µ�•.� �7��of s�`. ��. -� ,� }t t'�:4 5I in �1 3y.. "�#F*•e 'Yl:n�. '�i �N °.F�� '$J}4"4y. .4�. `'a,'., f 3Z,Y�W �r,,e r. + o. L Y« 'L3 eq`• , a, ,j�-1ry„*'.. •tT�+�.t�EF{� � Y s,�_- f � '�z�f�`�y�'A, (fy, f` ' .t ' ' v Tt it !� � �Y' 'h a rS � # ►' tn'Aa10.1 . K . YYY 'DIY' ;� ,..; 4• NN�tr�. ' h r N v�.,��V.d�ON, ,f �• +•i-V�3,`'�,�`.,��"��r3'� Fyn x �! � <.. � jr 4�^�r}•x£l;K��''k�^4'k;-;ifi•3 ,��,y��y .�'� '°,�.. i �p,`k�k ' � :.�5+',� 'rh.� �� lr�*,+ ce "�5 4 �. 4 x�`Fj�•a�v+¢it a� _q. °' '. �``�,�.<q £s4"^,<-✓ � t• � t..a.� +a � ,'T:.,T �.:r '"'�M J i�y{�{S'��'�♦yi< �SA4k�A ��.fi 3 � <�• fa � ° � ! �� f" (� :_ 4< r_< �7�-'1,4� ! Si•' �� r''Li . Y _ W tf '"- sxcE+'` ;Y "A�y-E' �.t 1 t ��. '�, � ,. _•,rTtr �. � ,��; i y, � i 1 �'auk t ��, y'�1 t ._ '- IN �"sY lds 4' y'k ..,�+w,s,.;k„<, lr"�. a• „h,, a�. :w:,a .s ,eaa, r,.... _.�, •'S,. u• i s jr x J CONCEPTUAL MASTER PLAN NOM BLUE MOUNTAIN GARDENS AT PETTA PARK CITY OF GRAND TERRACE a „e DL(14MGAUUP �.w°.}1�:M.rh STAFF REPORT CRA ITEM() COUNCIL ITEM(X) MEETING DATE: April 24,-2003 SUBJECT: DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR A SPECIAL MEETING OF THE LEAGUE OF CALIFORNIA CITIES GENERAL ASSEMBLY-MAY 15,2003 The Executive Committee of the League Board of,Directors has called a Special Meeting of the General Assembly of the League on Thursday,May 15,2003 at the Sacramento Community Center Theater, beginning at 1:00 p.m. The purpose of this Special Meeting is to consider one or more proposals prepared by the Board of Directors concerning the state budget and state local fiscal reform. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Meeting. Each City is entitled to one vote in matters affecting municipal or League Policy. ti Staff Recommends Council: APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THE LEAGUE OF CALIFORNIA CITIES SPECIAL MEETING SCHEDULED FOR MAY 15, 2003 COUNCIL AGENDA ITEM NO. j