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06/26/2003 FILE' COPY", . , ctTY , o GROND TER tE June 26,2003 22795 Barton Road ' Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629' Fax(S09),783-2600 CITY 0E GRAND "T]ERRACE Lee Ann.Garcia - r Mayor - C-", CI.TY COUNCIL Maryetta Ferre Mayor Pro Tern - ' GULAR MEETINGS Herman Hilkey Bea Car Cortes e 2ND Bea AND 4TH Thursdays - 6:00 p.m. Council Members. Thomas J.Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton'Road-` Grand`Terrace, CA.92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS TUNE 26, 2003 GRAND TERRACE CIVIC CENTER 6:00 PM 22795 Barton Road IftIECIT VO`F AMERICANS WITH DNAWLiTIESACT OF 1990.1F I YOV "GRAND TERRACEC OMPLIESVITH THE 'RE�,UIkE1SPkCfAL ASSISTANCE S ANCE TO FX SIST 'kTjCj�PAfh,`jN THIS ET'ING,P -TIM. ',C E19 LEASh C 'CITY, L "' :AT P LEAST T 48:11OURS, R161kib.TBE.MEETING. J C, 'N'UNDERxt IF Y OU RE TO ADDRESS!T11K-C-11, DURING'-1"N �-TIIE`MEETING, PY-COUNCIL bT- HEP—THJA L y PEAK F( HE- '0 z COMMENT; U-s' -A�WEIA,TO PLEASE: E AT T ' Y R�W hhVi)6N;By THEUMAWRAT- -ENTRANCE AND PRESENTITTO.THE CITY CLERK.'SPEAKERS BKCAL �THEAiP.RopkiiTilTIME. • Call to Order- Invocation- Pledge of Allegiance- Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-12-2003 Minutes Approve 2. Closed Session-Real Estate Negotiations APN#0276-202-77 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Soccer Club Presenting Check to Council for Rollins Park Concession Stand B. Proclamation-Safe Summer Campaign 2003 C. Grand Terrace Days Sponsors 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register Dated June 26,2003 Approve COUNCIL AGENDA 06-26-2003 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Ratify 06-26-2003 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of June 12,2003 Minutes Approve E. Resolution-Fiscal Year 2003-2004 Appropriations Limit Adopt F. Resolution in Support of the Use of Cleaner Vehicles, Adopt Including Zero and Near-Zero Emission Vehicles ) 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Crime Prevention Committee a.Appoint Regular Member(Bennett) Appoint b.Appoint Alternate Members(Reagan/Smith) Appoint c.Accept Member Resignation(Rollins) Accept d. Minutes of May 12,2003 Accept B. Council Reports 6. PUBLIC HEARINGS A. Resolution Confirming FY 2003-2004 Landscape and Approve Street Lighting District 89-1 - 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. City Council Continued Benefits B. Resolutions Adjusting the Salary Ranges for the Approve Employees of the City of Grand Terrace 9. CLOSED SESSION A. Personnel Negotiations ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JULY 8,2003 AT 6:30 P.M. .......... ........................................................................ AGENDA ITEM REQUESTS FOR THE 07-08-2003 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-02-2003. PENDING C R A APPROVAL .CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 12, 2003 A regular meeting of the Community Redevelopment Agency, City,of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 12, 2003 at 6:00 p.m. PRESENT: Maryetta Ferre, Vice-Chairman Herman Hilkey, Agency Member Bea Cortes,Agency Member Tom Schwab,Executive Director Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander,Building& Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriffs Department ABSENT: Lee Ann Garcia, Chairman r ` Don Larkin, Agency-Member John Harper, City Attorney APPROVAL OF 05-22-2003 MINUTES CRA-2003-21 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER CORTES,CARRIED 3-0-2-0(AGENCY MEMBER LARKIN AND CHAIRMAN GARCIA WERE ABSENT), to approve the May 22, 2003 Community Redevelopment Agency Minutes. PUBLIC HEARING-MID-TERM REVIEW OF FIVE YEAR IMPLEMENTATION PLAN FOR THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT Gary Koontz, Community Development Director indicated that the Health and Safety Code requires that the Agency review the Five Year Implementation Plan for the Grand Terrace Redevelopment Project between the second and third year following the adoption of a new revised plan. Staff has reviewed the most recent adopted plan to determine the status of proposed implementation programs and identification of new programs that should be incorporated in the Plan and provided the information to.the agency for acceptance. Vice-Chairman Ferr6 opened the Public Hearing for discussion of the public, there being none she returned discussion to the Agency. CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes June 12,2003 Page 2 CRA-2003-22 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER HILKEY, CARRIED 3-0-2-0 (AGENCY MEMBER LARKIN AND CHAIItMAN GARCIA WERE ABSENT); to accept the Mid-term Review of Five Year Implementation Plan for the Grand Terrace Community Redevelopment Project. Vice-Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday,June 26,2003,at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN-of the Community Redevelopment Agency of the City of Grand Terrace p E kl F 1 f 1 �j F It 1:1�tS V V-1 J, V C 14L , Aip kr v-4R JM6 11- MR- 41" P;V- SAFE KIDS SUMMER 2003 ` WHEREAS, the City of Grand Terrace joins with San Bernardino County Board of v. Supervisors,Children's Network,County Fire and Public Health Department,Loma Linda University Children Hospital SAFE KIDS Coalition, and 4R Kids Sake to declare a"Safe Kids Summer2003;"and WHEREAS,summer is-atime for families.to gather around pools,lakes and streams to enjoy �Z=7zi�---'; recreational time together;it is also,a time for parents and caregivers to run errands in hot weather t som etinies forgetting the most important cargo, the child in the back seat;and A WHEREAS, the National SAFE KIDS Campaign is the first and only national organization dedicated solely to prevention of unintentional childhood injury,the leading killer of children ages 14 and under. Through the network of more than 300 state and local SAFE KIDS coalitions in all 50 states, the District of Columbia and Puerto Rico, many more children are protected through awareness;and WHEREAS, it takes an entire community to make the summer safe,for our children. This Z,�t�I includesparents and caregivers,fire and housing agencies,law enforcement,schools,hospitals,health workers, child cariproviders,libraries, community based organizations and businesses. It will take everyone that influences our children's safety to come together to make this summer a safe one;and 1---r WHEREAS, San Bernardino County's "Safe Kids Summer 2003 campaign is intended to YJ'—mf �Z� raise public awareness to reduce drownings and near-drowning, reduce or eliminate the number of children left unattended in vehicles,andlosignificantly impact otherpreventable accidents that result in serious injury and sometimes death;. NOW, THEREFORE,I,Lee Ann Garcia,Mayor of the City of Grand Terrace, on behalf of the City Council,do herebyproclaim "Safe Kids Summer 2003 in the City of Grand Terrace and urge all citizens to support this campaign by closely supervising children,helping them to Ride Safe,Swim Safe, Wheel Safe, Walk Safe and Play Safe during all summer activities. Mayor of the City of Grand Terrace And of the City Council thereof. CZZI This 26'day of June, 2003. ;J v- D U VI Uf A Check Register Dated June 26, 2003 I vchlist Voucher List Page: 1 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher 'Date Vendor Invoice Description/Account Amount 51846 6/6/2003 005584 PETTY CASH 060603 PETTY CASH REIMBURSE 23-200-12-00 31.93 10-180-246-000-000- 10.55 10-370-210-000-000 4.84 10-450-246-000-000 8.60 10-804-220-0007000 27.14 Total : 83.06 51847 6/6/2003 003858 J.Z.'S PARTY CHARM 05082003 G.T. Days table/chairs rentals 23-200-12-00 1,920.02 Total : 1,920.02- 51848 6/6/2003 010216 UC REGENTS 06022003 UCR Pipe,Band-G.T. Days Parade 6/7/03 23-200-12-00 500.00 Total : 500.00 51849 6/6/2003 001907 COSTCO#478 47817010626 GT DAYS SUPPLIES 23-200-12-00 229.00 Total : 229.00 51850 6/10/2003 010164 GREAT-WEST MARTINEZ2 LOAN REPAY#2 10-022-63-00 855.92 Total : 355.92 51851 6/11/2003 003200 HILKEY, HERMAN June 2003 June Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total . 400.00 51852 6/11%2003 001038 VERIZON WIRELESS-LA 1769399614 MAY CELL PHONE CHARGES 34-400-235-000-000 75.80 Total : 75.80 51853 6/11/2003 005702 PUBLIC EMPLOYEES RETIREMENT 060603 PERS FOR PAYROLL END 6/6/03 10-022-62-00 4,271.86 Total : 4,271.86 Page: 1 RM, �9 COUNCIL AGENDA ITE ®: Jjq i vchlist Voucher List Page: 2 06/18/2003 3:26:32PM CITY OF GRAND TERRACE 'Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51854 6/17/2003 005529 SBC CALIFORNIA May/June DSL & phone service 10-450-235-000-000 53.33 10-440-235-000-000 51.42 10-380-235-000-000 179.55 Total : -284.30- 51855 6/17/2003 006720 SO.CA.EDISON COMPANY May, 2003 Electricity-Street lights & Sr. Ctr 16-510-238-000=000 4,178.25 10-805-238-000-000 729.66 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 5,0157.31 51856 6/26/2003 010063 BALLOON TEAM PROMOTIONS 06092003 G.T. Days Balloons 23-200-12-00 415.50 Total : 418.50 51857 6/26/2003 010053 BEAR ICE COMPANY 235753 G.T. Days Ice/Delivery 23-200-12-00 155.00 Total : 155.00 51858 6/26/2003 001456 BOISE CASCADE OFFICE PRODUCTS 359218 Xerox paper& chairmat 10-190-212-000-000 88.80 10-140-210-000-000 28.07 10-190-212-000-000 6.88 10-140-210-000-000 2.17 Total : 125.92 51859 6/26/2003 010195 BOULDER ROCK LANDSCAPE CONST. 06062003 ROLLINS PARK RESTROOMS 32-600-207-000-000 59,784.39 Total ; 59,784.39 51860 6/26/2003 001713 CA. DEPT. OF TRANSPORTATION 163954 May 1-215 signal maint/energy 16-510-238-000-000 206.68 Total : 206.68 51861 6/26/2003 '010217 CALIFORNIA OVERNIGHT 3959971 DOCUMENT DELIVERY SERVICE ] Page: 2 vchlist Vi :her List Page: 3 06118/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51861 6/26/2003 010217 CALIFORNIA OVERNIGHT (Continued) 10-190-211-000-000 13.65 Total : 13.65 51862 6/26/2003 010218 CHEVRON 789819195730 Fuel-City vehicles 10-180-272-000-000 30.09 Total : 30.09 51863 6/26/2003 001750 CHILDCRAFT EDUCATION CORP. P19574901017 CLASSROOM REMODEL 10-440-704-000-000 1,845.54 10-440-704-000-000 124.37 Total : 1,969.91 51864 6/26/2003 010147 CORTES, BEA June 2003 - June Council &AgencV Stipends 32-200-120-000-000 150.00 10-110-120=000-000 250.00 - Total : 400.00 51865 6/26/2003 001907 COSTCO#478 47821021831 CHILD CARE SUPPLIES 10-440-220-000-000 63.71 Total : 63.71 51866 6/26/2003 001930 DAILY JOURNAL CORPORATION B539447 LEGAL ADVERTISING 10-125-230-000-000 74.36 B544446 LEGAL ADVERTISING 10-125-230-000-000 75.00 B545585, Public Hearing Notice 10-370-230-000=000 -50.25 B546372 Public Hearing Notice- 10-370-230-000-000 .87.75 Total : 287.36 51867 6/26/2003 001937 DANKA OFFICE IMAGING COMPANY 72286442 DANKA USAGE 10-172-246-000-000 19.99 10-175-246-000-000 24.99 34-400-246-000-000 54.98 Total : 99.96 Page: 3 vchlist Voucher List Page: 4 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date )Vendor Invoice Description/Account Amount 51868 6/26/2003 002082 DISCOUNT SCHOOL SUPPLIES P87019200014 CLASSROOM REMODEL 10-440-704-000-000 713.56 10-440-704-000-060 , 48.09 P8701920002 CLASSROOM REMODEL 10-440-704-000-000 922.11 10-440-704-000-000 - 62.14 Total : 1,745.90 51869 6/26/2003 010020 DRIVER ALLIANT INSURANCE, SPECIAL 759726 PERMIT FOR GRAND TERRACE DAYS 23-200-12-06 781:25 Total : 781.25 51870 6/26/2003 010055 EMPIRE DEVELOPMENT SOLUTIONS 2003.14 COMMERCE WAY REDEVELOPMENT CONSULT 32-600-205-000-000 7,415.00 Total : 7,415.00 51871 6/26/2003 002280 EVER READY EMBROIDERY 8559 COUNCIL LOGO SHIRTS 10-110-210-000-000 205.30 10-110-210-000-000 15.91 Total : 221.21 51872 6/26/2003 002301 FEDEX 4-721-96152 Courier service 34-400-220-000-000 32.98 Total ; 32.98 51873 6/26/2003 002450 FERRE', MARYETTA June 2003 June Council &Agency Stipends 32-200-120-000-000 150.00 10-116-120-000-000 250.00 Total : 400.00 51874 6/26/2003 002727 FREEMAN COMPANY, J R 242710-0 OFFICE SUPPLIES-TONER FOR FAX MACHINE 10-190-210-000-000 103.23 10-125-210-000-000 7.97 242745-0 OFFICE SUPPLIES 10-125-210-000-000 43.37 10-125-210-000-000 3.36 Page: 4 r i vchlist L'%.iher List Page: 5 06/1812003 3:26:32PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51874 6/26/2003 002727 FREEMAN COMPANY, J R (Continued) 242980-0 OFFICE SUPPLIES 10-125-210-000-000 43.37 10-125-210-000-000 3.36 Total : 204.66 51875 6/26/2003 002740 FRUIT GROWERS SUPPLY 32055096 Trimmer string 10-450-245-000-000 8.35 32055138 Gas Echo Trimmer 10-450-245-000-000 303.52 32055313- Repair supplies - 10-180-245-000-000 26.61 Total : 338.48 51876 6/26/2003 0027.95 GARCIA, LEE ANN June 2003 June Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 51877 6/26/2003 010153 GCS WESTERN POWER & EQUIPMENT X64942 MAINTENANCE ON STREET SWEEPER 16-900.254-000-000 279.08 Total : 279.08 51878 6/26/2003 010148 GRAND TERRACE SENIORS June 2003 Larkin June Stipend-Donation 10-110-120-000-000 250.00 Total :. 250.00 51879 6/26/2003 003152 HARPER& BURNS LLPN May, 2003 Legal Services-May,2003 10-160-250-000-000 1,310.00 Total : 1,310.00 51880 6/26/2003 003210 HOME DEPOT 422/0041584 Supplies 23-200-12-00 2.75 424/7020907 C. Care water heater supplies 10-440-245-000-000 1.61 426/7090356 C. Care plumblinq supplies 10-440-245-000-000 4.22 Page: 5 vchlist Voucher List Page: 6 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51880 6/26/2003 003210 HOME DEPOT (Continued) 449/2020443 `'G.T. Days supplies 23-200-12-00 32.28 458/0011592 Small tools 10-180-218-000-000 39.44 462/0011649 Tarps 23-200-12-00 43.04 636/9021648 Repair supplies 10-180-245-000-000 205.69 Total : 329.03 51881 6/26/2003 003224 HYDRO-SCAPE PRODUCTS INC. 2861625-00 LANDSCAPE SUPPLIES 10-450-245-000-000 16.89 2872343-00 LANDSCAPE SUPPLIES 10-450-245-000-000 48.41 _ Total : 65.30 51882 6/26/2003 010057 INLAND EMPIRE COMM. NEWSPAPERS 103501 G.T. Days Ad on 6/5/03 23-200-12-00 250.00 Total : 250.00 51883 6/26/2003 010220 J. D. ROBERTS CONSTRUCTION 05222003 Barton/G.T. Rd. qradinq 44-200-620-000-000 3,000.00 Total : 3,000.00 51884 6/26/2003 003800 JAGUAR COMPUTER SYSTEMS INC 27767 ASST CITY MANAGER'S COMPUTER 10-180-701-000-000 1,498.00 10-180-701-000-000 116.10 27920/27906 EMPLOYEE COMPUTER/MONITOR/OFFICE XP 10-022-56-00 1,804.81 28264 NOVELL LICENSES 10-380-249-000-000 3,272.91 28374 June Pmt-Eden Server 10-140-701-000-000 291.32 28375 June Pmt-Mail server 10-380-701-020-000 406.10 Page: 6 vchlist Voucher List Page: 7 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51884 6/26/2003 003800 JAGUAR COMPUTER SYSTEMS INC (Continued) Total : 7,389.24 51885 6/26/2003 003850 JANI-KING 05031915 May C. Care Carpet CLEANING 10-440-244-000-000 50.00 06030110 June C. Care cleaning service 10-440-244-000-000 615.00 10-440-244-000-000 200.00 Total : 865.00 51886 6/26/2003 010205 JIMENEZ, TOMMY 2002PD16703 AUTO THEFT BAIT CAR 10-410-701-000-000 2,921.80 Total : 2,921.80 51887 6/26/2003 003867 K. D. SALES 114308 WATERHEATER REPLACEMENT 10-440-219-000-000 220.89 Total : 220.89 51888 6/26/2003 003863 KAPLAN COMPANIES 720445 PRESCHOOL&TINY TOT SUPPLIES 10-440-219-000-000 307.84 10-440-221-000-000 166.23 Total : 474.07 51889 6/26/2003 004299 LAKESHORE LEARNING MATERIALS 031906/56858 TINY TOT SUPPLIES 10-440-221-000-000 49.90 Total : 49.90 51890 6/26/2003 004316 LARKIN, DON June 2003 June Agency Stipend 32-200-120-000-000 150.00 Total : 150.00 51891 6/26/2003 004380 LEGEND BUILDING MAINTENANCE MaV05-2003-3 JANITORIAL SERVICES 10-180-245-000-000 250.00 Total : 250.00 51892 6/26/2003 010064 MASTERTECH 5103 G.T. Days Staqe/Sound Equip. 23-200-12-00 700.00 Total : 700.00 Page: 7 vchlist Voucher List Page: 8 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51893 6/26/2003 004670 MIRACLE MILE CAR WASH 564251 VEHICLE MAINTENANCE 10-180-272-000-000 2.00 10-440-272-000-000 21..50 Total : 23.50 51894 6/26/2003 005540 PC WORLD 06112003 1 yr. renewal-Ronhow 10-140-265-000-000 19.97 Total : 19:97 51895 6/26/2003 005586 PETTY CASH 06172003 Reimburse c. care petty cash 10-440-221-000-000 85.33 10-440-220-000-000 25.19 10-440-223-000-000 74.97 Total : 185.49 51896 6/26/2003 005673 -RENTAL SERVICE CORPORATION 16547572-001 EQUIPMENT RENTAL 10-180-240-000-000 57:12 Total : 57.12 51897 6/26/2003 010171 REPUBLIC ELECTRIC 60104 LED TRAFFIC SIGNAL CONVERSIONS 10-410-701-000=000 29,639.00 L- Total : 29,639.00 51898 6/26/2003 006285 RIVERSIDE HIGHLAND WATER CO Apr/May 2003 Water/fees/assessments 10-190-238-000-000 435.30 10-440-238-000-000 66.44 10-450-238-000-000 2,936.08 26-600-239-000-000 184.42 26-601-239-000-000 60.75 10-805-238-000-000 222.27 34-700-709-000-000 9.08 34-700-750-000-000 31.48. 34-700-767-000-000 66.11 34-700-769-000-000 24.76 34-700-771-000-000 74.43 34-700-710-000-000 9.08 Total : 4,120.26 Page: 8 4 f r vchlist V, ,'-.her List Page: 9 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51899 6/26/2003 006335 ROQUET PAVING INC. 0603-03 SINK HOLE REPAIRS 16-900-255-000-000 4,897.00 Total : 4,897.00 51900 6/26/2003 006453 S.B. COUNTY AUDITOR/CONTROLLER 618 BOOKING FEES 10-410-259-000-000 958.32 Total : 958.32 51901 6/26/2003 006524 S.B. COUNTY AUDITOR/CONTROLLER 06162003 Release lien#0275-212-04-0000 21-572-210-000-000 12.00 Total : 12.00 51902 6/26/2003 006505 S.B. COUNTY FIRE DEPARTMENT 2003-03 Fuel-C. Care vehicles 10-440-272-000-000 60.59 Total : 60.59 51903 6/26/2003 006531 S.B. COUNTY SHERIFF 3801 02-03 SHERRIFFS CONTRACT 14-411-256-000-000 4,778.99 10-410-256-000-000 82,279.10 10-410-255-000-000 2,268.91 Total : 89,327.00 51904 6/26/2003 010109 SAN MANUEL BOTTLED WATER GROUP May 21334 May water/coolers-city hall 10-190-238-000-000 142.33 - 10-190-23&-000-000 63.33 May 21335 BOTTLED WATER SERVICE 10-440-238-000-000 62.50 May 21336 May bottled water/cooler-sr. ctr 10-805-238-000-000 41.25 May 21388 BOTTLED WATER SERVICE 10-440-238-000-000 15.25 May 21389 BOTTLED WATER SERVICE 10-440-238-000-000 15.25 May 22119 BOTTLED WATER SERVICE 34-400-238-000-000 35.25 Total : 375.16 Page: 9 vchlist Voucher List Page: 10 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51905 6/26/2003 006614 SCHWAB, THOMAS 06112003 Reimburse Expenses-Sacto 5/14&15/2003 32-200-270-000-000 37.00 Total : 37.00 51906 6/26/2003 006730 SO.CA.GAS COMPANY 06042003 CNG Fuel C. Care van-May 15-500-601-000-000 19.32 May, 2003 Natural qas-city facilities 10-190-238-000-000 268.65 10-805-238-000-000 16.92 10-440-238-000-000 37.93 Total : 342.82 51907 6/26/2003 006690 SOLDER JOINT INC 108216 HT ICOM REPAIR 10-808-246-000-000 175.00 10-808-246-000-000 140.00 Total : 315.00 51908 6/26/2003 006778 STAPLES CREDIT PLAN 06052003 Office supplies 10-370-210-000-000 37.06 32-370-210-000-000 51.11 10-380-210-000-000 195.48 10-180-210-000-000 22.59 23-200-12-00 15.6R Total : 321.93 51909 6/26/2003 006898 SYSCO FOOD SERVICES OF L.A. 3060319021 C. Care food supplies 10-440-220-000-000 25.38 306041329 5 C. Care Food supplies 10-440-220-000-000 628.36 3061012062 C. Care food supplies 10-440-220-000-000 13.63 3061110940 C. Care food supplies 10-440-220-000-000 644.29 3061218206 C. Care food supplies 10-440-220-000-000 25.45 Total : 1,337.11 Page: 10 1 vchlist Vi" ]her List Page: 11 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51910 6/26/2003 010219 TERRACE CREST BAPTIST CHURCH 06162003 Sewer refund-12366 Mt.Vernon 21-570-802-000-000 678.00 Total : 678.00 51911 6/26/2003 006980 TEXACO/SHELL 800020968730 Fuel-City Vehicles 34-800-272-000-000 17.99 16-900-254-000-000 121.86 10-180-272-000-000 675.15 Total : 815.00 51912 6/26/2003 006983 THIERRY, CHRISTIE 06162003 Reimburse mileage 10-140-271-000-000 13.14 06172003 Reimburse local mileage 10-140-271-000-000 11.34 Total : 24.48 51913 6/26/2003 007005 TOM & KATHY'S ANY HOUR 101197 Knox box keys 10-180-245-000-000 12.93 Total : 12.93 51914 6/26/2003 007795 WAXIE 58597543 03 C. Care JANITORIAL SUPPLIES 10-440-228-000-000 98.30 58862541 03 Cleaning supplies 10-180-245-000-000 190.98 Total : 289.28 51915 6/26/2003 007843 WEST COAST ARBORISTS INC 28341 TREE REMOVAL/MAINT 16-900-260-000-000 474.00 Total : 474.00 51916 6/26/2003 007854 WESTERN EXTERMINATORS CO 158623 May pest control services 10-805-245-000-000 - 8.00 10-180-245-000-000 95.00 10-440-245-000-000 35.00 10-805-245-000-000 20.00 34-400-246-000-000 32.00 Total : 190.00 Page: 11 vchlist Voucher List Page: 12 06/18/2003 3:26:32PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51917 6/26/2003 007920 WILLDAN 062-6416 May Plan check services 10-172-250-000-000 1,314.38 GT-1255853 GT-1255853 CREDIT ON 5/20/03 062-6416 10-172-250-000-000 -278.81 Total : 1,035.57 51918 6/26/2003 007938 WIRZ & COMPANY 33363 STATIONARY SUPPLIES 10-190-210-000-000 396.00 10-1907210-000-000 30.69 Total : 426.69 51919 6/26/2003 007984 YOSEMITE WATERS 209021806 Coffee 10-190-210-000-000 32.00 Total : 32.00 6/12/2003 007400 U. S. BANK TRUST N.A. 06122003 MO LEASE PAYMENTS 33-300-206-000-000 23,194.94 Total : 23,194.94 75 Vouchers for bank code : bofa Bank total : 265,975.39 75 Vouchers in this report Total vouchers : 265,975.39 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. (; elf Larry Ronnow, Finance Director Page: 12 li F+-+.bN;D GX'v.7 C8 U t CITY OF GRAND TERRACE COUNCIL APPROvb-;. CITY COUNCIL MINUTES REGULAR MEETING-JUNE 12, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 12, 2003, at 6:00 p.m. PRESENT: Maryetta Ferr6, Mayor Pro Tem Herman Hilkey, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff's Department ABSENT: Lee Ann Garcia,Mayor Don Larkin, Councilmember John Harper, City Attorney The meeting was opened with invocation by Councilman Herman Hilkey, followed by the Pledge of Allegiance led by Councilwoman Bea Cortes. ITEM TO DELETE City Manager Schwab indicated that he would like to delete item 9A. Personnel Negotiations and that it will be placed on the June 26, 2003 Agenda. SPECIAL PRESENTATIONS Assistant City Manager Berry gave a presentation on Grand Terrace Days and thanked all of the Sponsors and Volunteers for helping make it a great event. CONSENT CALENDAR CC-2003-64 MOTION BY COUNCILMEM 3ER HILKEY,SECOND BY COUNCILMEMBER CORTES, CARRIED 3-0-2-0 (COUNCILMEMBER LARKIN AND MAYOR GARCIA WERE ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register Dated June 12, 2003 3B. Ratify 06-12-2003 CRA Action COUNCIL AGENDA ITEM NO* J Council Minutes June 12,2003 Page 2 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of May 22, 2003 Minutes 3E. Council/City Manager Attendance at the League of California Cities Mayors and Councilmembers Executive Forum, July 16-18, 2003 in Monterey, CA PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Activities Committee a. Minutes of May 5, 2003 The Council accepted the Historical & Cultural Activities Committee Minutes of May 5, 2003. 2. Emergency Operations Committee a. Minutes of May 6, 2003 The Council accepted the Emergency Operations Committee Minutes of May 6, 2003. COUNCIL REPORTS Councilmember Cortes,thanked Assistant City Manager Berry for doing an outstanding job on Grand Terrace Days. She reported that she attended the Chamber of Commerce's Installation Dinner and felt that it was a good event. Maor Pro Tem Ferre, reported that she attended Grand Terrace Days and enjoyed it very much and is looking forward to next year. She thanked staff for doing a wonderful job. She shared a letter that the Council received from RSVP indicating that JoAnn Johnson is the recipient of the Distinguished Service Award for her nine years and 16402 hours of service with the Grand Terrace Senior Center, Sheriff's Station Crime Prevention Unit and the Emergency Operations Center. She congratulated JoAnn Johnson on her award. PUBLIC HEARING -None UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City of Grand Terrace,California,Amending the Grand Terrace Municipal Code by Establishing a Fee for the Recovery of Costs Associated with the Towing of Vehicles by Sheriff's Deputies and City Code Council Minutes June 12,2003 Page 3 Enforcement Officers CC-2003-65 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER HILKEY, CARRIED 3-0-2-0 (COUNCILMEMBER LARKIN AND MAYOR GARCIA WERE ABSENT), to approve the second reading of an Ordinance of the 1 City of Grand Terrace, California,Amending the Grand Terrace Municipal Code by Establishing a Fee for the Recovery of Costs Associated with the Towing of Vehicles, by Sheriff's Deputies and City Code Enforcement Officers NEW BUSINESS 8A. Landscape and Lighting District 89-1 F.Y. 2003-2004 Levy of Assessment CC-2003-66 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER CORTES, CARRIED 3-0-2-0 (COUNCILMEMBER LARKIN AND MAYOR GARCIA WERE ABSENT), to adopt a Resolution ordering the City Engineer to prepare Plans,Specifications,Cost Estimates,Diagram and Assessment(Engineer's Report), adopt a Resolution approving Engineer's Report and adopt a Resolution of Intention for Landscape and Lighting District 89-1 F.Y. 2003-2004 Levy of Assessment. 8B. Request for Temporary Street Closure for Block Party-Royal Avenue CC-2003-67 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER CORTES, CARRIED 3-0-2-0 (COUNCILMEMBER LARKIN AND MAYOR GARCIA WERE ABSENT), approve the closure of the 12700 block of Royal Avenue on July 4, 2003 for the purpose of a block Party. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Pro Tem Ferr6 adjourned the City Council Meeting at 6:30 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 26, 2003 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE .::.::::.::........... .✓.._:.r..._._._._.__..r....._.__..:._.r._.:._... ... ':'t't:i.ii.:m i=i:t''t t': -- -- - .__.r._.._.r..:..:......_...._�::....n.h... ...r...h. .. ....r. 'r.—r— n.:.+.rhu_:..i:i..'' .1..}_r_�:;: :. Nii::•�'�.' . .... .. .. .:.._..-.a.._-.__ _._ — ._.._. ._<:. ...-. .i.i.tt4•:ttt'..}.r.i.+.t;::fvt:.-i•i.:._:';Yi�' - - xF:t::t•�?:i';Y',�;+:.'..' ::.• _ '.". ___.•_—-....r:..9.'r.'rx'...i...... ...r.'r....+...}.... ....r....rn.?.:.:.:.:.'.:.x....... 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Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity in the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. Redevelopment is not subject to appropriations limit. The intent is to provide certain limitations and controls on government spending at all levels of government in the State, but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services . The appropriation limit of the City is the "proceeds from taxes", as defined, adjusted annually by changes to the population, cost of living, or nonresidential new construction. The Department of Finance shall notify each local agency, no later than May 1st of each year, of the change in cost of living or change in California per capita personal income, whichever is less, and the population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit . These changes allow that the Population Factor may be the change in population of the City or the change in population of the County. Proposition Ill also changed the Price Factor to be a choice of the change in California per capita income or the change in the local assessment roll due to the addition of local nonresidential new construction. - 1 - COUNCIL AGENDA ITEM NO.�� CITY OF GRAND TERRACE Appropriations Limit Page 2 The appropriations limit can be adjusted at a later date. Council must make their selection annually on each option by recorded vote. At present, an appropriation cushion of $5,271, 179 exists before the limitation would impact the City. This is an increase of 4 .168% over last year. Accompanying this staff report is the Appropriations Limit Resolution calculations for the City of Grand Terrace with supporting documentation. FACTORS: FY 2003 - 2004 A) Per Capita Personal Income Change (California) 2 .31% or B) % Change in Local Nonresidential Construction n/a C) Population Change for Grand Terrace (DOF) 1 .69% or D) Population Change for San Bernardino County 2 .59% FACTORS USED A) % Change in Per Capita Personal Income 1.0231 Expressed as a Ratio D) County Population Change,Expressed as a Ratio 1.0259 Prior Year(FY 2002-03) Appropriation Limit $ 6 , 807 , 177 New APPROPRIATION LIMIT FY 2003 - 2004 APPROPRIATION LIMIT (see SCH 1) S 7 ,144, 813 2 - i CITY OF GRAND TERRACE Appropriations Limit Page 3 a:= R.S:ta�ff�rRecoirimends�:�Couric =hc .aw 1) , SELECT THE COUNTY POPULATION CHANGE FOR FISCAL YEAR 2003-2004 OF 2..59-W IN APPROPRIATION LIMIT CALCULATION. 2) SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME FOR FISCAL YEAR 2003-2004 OF 2.31% IN APPROPRIATION LIMIT CALCULATION. 3) ADOPT RESOLUTION ESTABLISHING THE FY 2003-2004 APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT $ 7,144,813. - 3 - RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 2003-2004 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910 WHEREAS,Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE,DECLARE, DETERMINE,AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 2003-2004 Appropriations Limit pursuant to article XM-B of the State Constitution as required by California Government Code Section 7910. Section 2. That the limits determined on Exhibit"A" attached hereto and incorporated herein by reference is the established limit for Fiscal Year 2003-2064. Section 3. That the City of Grand Terrace, as shown in said Exhibit"A',has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 2003-2004. ADOPTED this 26`'day of June, 2003. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof. CITY OF GRAND TERRACE EXHIBIT A �f CITY OF GRAND TERRACE Appropriations Limit Page 4 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 2002-2003 (prior year) $ 6, 807, 177 Maximum permitted growth rate per Proposition 111 x (Per Capita Personal Income Change Ratio multiplied by County Population Change Ratio) 1 .0231 X 1. 0259 FACTOR = 1 . 0496 New 2003-2004 Appropriations Limit $ 7,144,813 FY 2003-2004 estimated Proceeds from Taxes (SCH 2) $ 1, 873, 634 (AMOUNT OF APPROPRIATIONS SUBJECT TO LIMITATION) AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT (Cushion before the limit would affect the City) $ 5,271,179 SCHEDULE 1 CITY OF GRAND TERRACE Appropriations Limit Page 5 Schedule 2 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES BUDGETED REVENUES FOR FY 2003-2004 (Fees,etc. ) Proceeds Non-Proceeds from other than Taxes Taxes Property Taxes 397, 225 Homeowner' s Property Tax Relief 7, 159 Real Property Transfer Tax 24, 230 Sales Taxes 630, 781 Franchise Fees 379, 528 Business Licenses 81, 795 Recreation Fees 8,330 Child Care Fees 873, 091 Planning Fees 29, 959 Engineering & Building Fees 81, 821 Interest- (Allocated 52%/48%) 24, 750 20,250 Motor Vehicle-in-Lieu 707, 694 CDBG GRANT 45, 000 Misc. Non-Taxable (Schedule 3) 86,206 Fines & Parking Citations 13 ,450 l TOTAL GENERAL FUND ($3 , 304,458) 1, 873 , 634 1, 537, 635 Street Fund - Fees and Interest 8, 100 Storm Drain Fund - Fees and Interest 16, 853 Park Fund-Fees, Grants, Interest 1,300 AB3229 COPS Allocation 127, 000 Air Quality Fund -DMV Subventions 14,725 Gas Tax Fund (A) & Interest 280, 000 Measure "I" Fund (B) 164, 750 Waste Water Fund - User Fees 1,224, 785 Landscaping & Lighting District-Assmts . 15,217 Barton Bridge Project Fund 1,451, 660 Traffic Safety Fund, Court Fines 49,200 OTHER FUNDS ($2, 001, 952) 0 3 , 353 ,590 TOTALS $ 1, 873 , 634 4, 891,225 (A) Exemption under $ .09/Gallon Cities receive approx. .0339/Gallon from Gas tax (B) Exempted from calculation SCHEDULE 2 CITY OF GRAND TERRACE Appropriations Limit Page 6 Schedule 3 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES MISC NON-TAXABLE ITEMS (PER 2003-2004 BUDGET) YARD AND GARAGE SALE 919 SIGN PLACEMENT PERMITS 520 MISC PERMITS 378 HOME OCCUPATION PERMITS 650 HOUSEHOLD HAZARDOUS WASTE 7, 582 PARK LIGHT .& USE FEES 6, 675 RETURNED CHECK FEES 200 SB90 MANDATED COST REIMB 15, 000 EMPLOYEE MORTGAGE REIMB 11, 544 MISC REVENUE 41, 238 SALE OF MAPS AND PUBS 1, 500 Total Misc - Non Taxable $ 86, 206 (to Sch 2) SCHEDULE 3 CRA ITEM COUNCIL ITEM (X) MEETING DATE: June 26, 2003 SUBJECT: RESOLUTION IN SUPPORT OF THE USE OF CLEANER VEHICLES, INCLUDING ZERO AND NEAR-ZERO EMISSION VEHICLES The City Council has received a request from the American Lung Association of California(ALAC) for approval of a resolution to support the use of-cleaner vehicles,-including zero and near-zero emission vehicles. Since 2001, the American Lung Association of California has received a yearly grant from the Energy Foundation to promote state and local programs to promote the use of cleaner vehicles. In recent months, ALAC has been working with its associations in conducting outreach to local governments to advocate the adoption of resolutions that direct local government staff to purchase the cleanest vehicle available for municipal fleets. 'Local governments throughout the state have already adopted thirty-eight clean vehicle resolutions and ordinances. Recommendation: City Council consider adopting a Resolution to support the use of cleaner vehicles, including zero and near-zero emission vehicles. -7 COUNCIL AGENDA ITEP& NO. RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF THE USE OF CLEANER VEHICLES, INCLUDING ZERO AND NEAR-ZERO EMISSION VEHICLES WHEREAS, more than 2/3 of Southern California's air pollution comes from mobile sources, such as cars, trucks, and buses; and WHEREAS, Conventional gasoline-powered cars, even the newest cleanest cars, degrade with use and become serious sources of pollution. As our population grows, the gains we have made in cleaning our air with cleaner new cars and trucks will inevitably erode; and WHEREAS, "Upstream emissions" from gasoline, including those from refineries and from diesel trucks delivering the fuel and from evaporating and spilled fuel are significant contributors to unhealthy air; and WHEREAS, a wide variety of low emission vehicles in many applications are now available from a variety of manufacturers in ultra-low emission (ULEV), super-ultra-low- emission (SULEV), and zero-emission (ZEV) configurations. Some of these vehicles are gasoline-powered, some natural gas-powered, some hybrid electrics, and some are battery-powered electrics; and WHEREAS, Zero emission vehicles especially offer the promise of assuring clean air now and for many decades to come; and WHEREAS, reducing air pollution is a shared responsibility, requiring the cooperation and participation of all communities and their community members; and WHEREAS, cities can and should play a significant role. Cities are significant users of vehicles and equipment that cause air pollution. They regularly purchase new vehicles and equipment to meet the needs of their community members; and WHEREAS, as public institutions cities have a responsibility to serve the public interest and avoid creating air pollution themselves whenever possible; and WHEREAS, cities can and should lead by example so that residents and businesses will also willingly participate in clean air programs; and WHEREAS, one of the most important things that a city can do is to help build the market for very low and zero-emission vehicles; and WHEREAS, significant incentive funding is now available through local Air Districts 1 and the California Air Resources Board for cities to acquire ULEVs, SULEVs, and ZEVs. These monies will make the cost of acquiring these vehicles comparable to purchasing conventional vehicles; and WHEREAS, in addition, cities are provided special funding each year through AB 2766 funds that can only be spent on reducing air pollution; and WHEREAS,many cities have leased or purchased ULEVs, SULEVs,and ZEVs and use them in their fleets on a day-to-day basis. Their experience has been uniformly, positive; and WHEREAS, despite limited availability, the ZEVs have received rave reviews from drivers and fleet operators. Operating costs are much lower with ZEVs than conventional vehicles; and WHEREAS, some cities have shown special leadership and have adopted procurement,polities that give preference to the cleanest available vehicles suitable for each ,application. ULEVs, SULEVs, and ZEVs are preferred wherever available, practicable and cost competitive. Exemptions are provided for public safety or emergency vehicles; NOW, THEREFORE, BE IT RESOLVED, that the City of Grand Terrace shall identify and give preference in its vehicle procurement to the acquisition of the lowest emission vehicles available, practical,and reasonably cost competitive with other vehicles appropriate for that application or where funding is available to assure that such vehicles are reasonably cost competitive. Public safety and emergency vehicles shall be exempt from this policy. PASSED, APPROVED AND ADOPTED this 261h day of June, 2003. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace 2 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2003- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 261h day of June, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney 3 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 12 JUNE 2003 COMMISSION/COM10'IITTEE: CRIME PREVENTION r �1 DATE : 9 JUKE 2003 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS ONE REGULAR MEMBER VACANCY. ALTERNATIVES: CONTINUE WITH THE VACANCY. .�' SOLUTION: 1. AN APPLICATION FOR REGULAR MEMBER HAS BEEN RECEIVED FROM DONALD E. BENNETT. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF: 1. WE REQUEST THAT THE COUNCIL ACCEPT DONALD E. BENNETT AS REGULAR MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR LEE ANN GARCIA PREPARE A LETTER TO MR. BENNETT REGARDING THIS ACTION. COUNCIL AGENDA ITEM NO. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 12 JUNE 2003 COMMISSION/COMMITTEE: CRIME PREVENTION DATE : 9 JUKE 2003 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS TWO ALTERNATE MEMBER VACANCIES WHICH HAVE EXISTED FOR A NUMBER OF MONTHS. ALTERNATIVES: CONTINUE WITH THE VACANCIES. SOLUTION: WE HAVE RECEIVED APPLICATIONS FOR ALTERNATE CRIME PREVENTION COMMITTEE MEMBER FROM MARGARET "PEGGY" REAGAN AND PATRICIA E. SMITH. WE RECOMMEND THAT MARGARET REAGAN AND PATRICIA E. SMITH BE APPOINTED TO THE ALTERNATE VACANCIES AND THAT MAYOR LEE ANN GARCIA PREPARE LETTERS REGARDING THESE ACTIONS. COIJNCIL AGENDA ITEM 0.5R b June 10, 2003 City of Grand Terrace City Council 22796 Barton Road Grand Terrace, CA 92313 Dear Members of the Council: I would like to take this opportunity to announce my resignation as a member of the Crime Prevention Committee as of this date. There are some rather significant reason why I have chosen to do so after nearly 14 years serving this committee. 1 feel that there are other volunteer efforts.that I might preform that would be more productive. If there are any questions you may have I have spoken to Tom Schwab regarding this matter. Respectfully, RICHARD H. ROLLINS COUNCIL AGENDA ITER NO, I(i CITY OF GRAND TERRACE CI T Y OF GRAND TERRACE CRIME PREVENTION COMMITTEE Regular Meeting J U N 2003 MINUTES May 12, 2003 CITY CLEW The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California and was called to order at 1800 hours by Chairperson Philomena Spisak MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Vice Chairperson, Dottie Raborn, Pat Smith, Lewis Neeb and Dick Rollins. MEMBERS ABSENT: Claire McElwee (out of town) and Peggy Reagan. CITY STAFF/SHERIFF'S DEPT None present GUEST PRESENT: Bob Stewart, Citizen Patrol AGENDA: The Agenda for the meeting was distributed among the members present for approval. Motion was made by Lewis Neeb to accept with Dottie Raborn making the second. The agenda was approved. MINUTES: The Minutes of the meeting of April 14, 2003 were distributed among the members present for their approval. 'Lewis Neeb made the motion to accept as written with JoAnn Johnson making the second. The motion carried.. U PUBLIC COMMENT: None CORRESPONDENCE: None BUDGET: Dottie Raborn passed out copies of the Crime Prevention Budget indicating a balance of$7,099.32. Considerable discussion concerning the "budget" as to how this money is allocated by the City,which fund it comes out of and for what purchases that are made and allocated and who makes the decisions and what portions are those belonging to the Citizen Patrol organization. Chairperson Philomena Spisak to consult with City Manager Tom Schwab. UNFINISHED BUSINESS: Pat Smith reported on a swindle report of$2,200.00 involving the illegal .usage of a credit card and the problems involving in getting the problem solved and the warning about the security usage of all personal credit cards. NEW BUSINESS: The Committee members present, after reviewing their applications, unanimously voted on both Margaret Reagan and Patricia Smith as permanent and regular new members of the Committee. Bob Stewart reported that a total of 282 hours of patrol time had been completed by the Citizen Patrol with a total of 955 hours completed thus far for the year 2003. jN 5A )U ® LAW ENFORCEMENT REPORTS: In view of the fact that there was-no representative from the Sheriffs Department or our Sherifs Service Specialist, Tanya Cahill,the Cotimittee had no updating of any crime stats for the City. There being no further business to discuss the meeting was adjourned at 1900 hours. Respectfully submitted RICHARD ROLLINS Recording Secretary 2 STAFFWORT CRA ITEM COUNCIL ITEM (X) MEETING DATE: June 26, 2003 SUBJECT: RESOLUTION CONFIRMING FY 2003-2004 LANDSCAPE AND STREET LIGHTING DISTRICT 89-1 At the June 12, 2003 meeting theCity Council adopted a Resolution ordering the preparation of Engineer's Report for the above Assessment District. In addition, the City Council adopted Resolutions approving the Engineer's Report and a Resolution of Intention setting the public hearing for June 26, 2003. Staff has reviewed the expenditures for the last fiscal year and based on our best estimate at this time,the cost of operation and maintenance should approximately equal the assessments levied and collected. It is our estimate that these costs and assessments should remain for the coming year. Staff Recommends Council: I Conduct the public hearing 2. Adopt Resolution confirming the Assessments for the Fiscal Year 2003-2004 as presented in the Engineer's Report 3. Direct the Finance Director to file the Assessments with the County Auditor COU-FIMIL AGENDA ITEM NO ORDER OF PROCEDURE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLIC HEARING DATE: June 26, 2003 STAFF: Present ENGINEER'S REPORT, general discussion of LANDSCAPING AND STREET LIGHTING DISTRICT NO. '89-1 _j' CITY COUNCIL: See attached INSTRUCTION SHEET- PUBLIC HEARING. Adopt RESOLUTION CONFIRMING ASSESSMENT T t INSTRUCTION SHEET - PUBLIC HEARING CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLIC HEARING MAJORITY PROTEST: Any interested person may file a written protest,with the City Clerk, stating the grounds for their objection. Said protest shall contain a description of the property sufficient to identify,said property. All interested,persons shall-be afforded the opportunity to be heard at the Public-Hearing. If a written protests submitted, and not withdrawn, constitute in excess of fifty (50%) percent of the total value of the assessment, the proceedings must be abandoned. ASSESSMENT ROLL If there are to be no changes or modifications in the individual assessment amounts, then the assessment roll as previously prepared should be confirmed. A copy of the confirmed assessment should be filed in the Office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk and open for public inspection. RESOLUTION CONFIRMING ASSESSMENT The adoption of this Resolution constitutes the levy of the special assessment for the fiscal year so referred to in the assessment. COUNTY AUDITOR Immediately after the adoption of the Resolution Confirming the Diagram and the Assessment, and no later than the August 10, 2003, :the Clerk shall file a copy of the assessment diagram and the assessment, or a certified copy thereof, with the County Auditor. I would recommend that together with a copy of the diagram and assessment, a,certified copy of the Resolution Confirming the Assessment be forwarded also. FISCAL YEAR The assessment, as levied for these.proceedings, will relate to the fiscal year commencing July 1, 2003, and ending June 30, 2004. Note that an annual updating of the proceedings will be required for each subsequent fiscal year to accomplish,the levy for the ensuing fiscal year. FUTURE PROCEEDINGS Be advised that it is necessary, each year;-to update the Engineer's."Report" and approve said "Report" for the ensuing fiscal year. We should all probably mark our calendars for some. time after the first of the year to begin the process. CHANGES AND MODIFICATIONS AT HEARING During the course of the Public Hearing, or upon the conclusion of said hearing, the legislative body may order changes in the improvements, the boundaries of the District, or any zones thereof. The legislative body.may, without further notice, order the exclusion of territory from the District, but no property shall be added.to said District except upon the following terms and conditions: a. Upon written request by a property owner for the inclusion of his property; b. Upon the legislative body declaring its intention to add additional property and directing that mailed notice be given,to the property owners within the area proposed to be annexed. I would recommend that if any changes are to be considered, the matter be continued so that the proper documentation can be drafted. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY FOR A LANDSCAPING AND STREET LIGHTING DISTRICT WHEREAS, the City Council has initiated proceedings for the annual levy of the assessments for a landscaping and street lighting district pursuant to the terms and provisions of the Landscaping and Street Lighting Act of 1972", being Part 2 of Division 15 of the Streets and Highways Code of the State of California, in a district known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 WHEREAS, the City Council has ordered the preparation of a report and, the City Engineer has prepared and filed with this City Council a report pursuant to law for its consideration and subsequently thereto this City Council did adopt its Resolution of Intention to levy and collect assessments for the next ensuing fiscal year relating to the above-referenced District, and further did proceed to give notice of the time and place for a Public Hearing on all matters relating thereto; and, WHEREAS, at this time, this City Council has heard all testimony and evidence and is desirous of proceeding with the annual levy of assessments. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AS FOLLOWS: SECTION 1. That the above-recitals are all true and correct. SECTION 2. That upon the conclusion of the Public Hearing, protests filed and not withdrawn, did not represent property owners being obligated for more than fifty percent (50%) of the total assessments within the District. SECTION 3. That this City Council hereby confirms the diagram and assessment as submitted and orders the annual levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer's Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy. SECTION 4. That the diagram and assessment as set forth and contained in said Report are hereby confirmed and adopted by this City Council. SECTION 5. That the adoption of this Resolution constitutes the levy of the assessment for the fiscal,year. SECTION 6. That the estimates of costs, the assessment diagram, the assessments and all other matters, as set forth in Engineer's "Report", pursuant to said "Landscaping and Street Lighting Act of 1972", as submitted, are hereby approved, adopted.by this City Council and hereby confirmed. SECTION 7. That the maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall enter on the County Assessment Roll the amount of the Assessment and said assessment shall then be collected at the .same time and in the same manner as the County taxes are collected. After collection by said County; the net amount of the.assessment shall be paid to the City Treasurer of said City. SECTION S. Thai the City Treasurer has previously established a special fund known as the SPECIAL FUND CITY OF GRAND TERRACE, LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the y provisions of this Resolution and law and including any surplus amounts in those funds established for the existing Districts and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer. SECTION 9. That-the City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor, together with-a certified copy of this Resolution upon its adoption. SECTION 10. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk,and open for public inspection. PASSED, APPROVED AND ADOPTED this _ day of June 12, 2003. Mayor for,the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace 2 I, Brenda Stanfill, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 12`h day of June, 2003, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 12`h day of June, 2003, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] 3 LITy STAFF REPORT O GRFiHa TERR C City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: June 26, 2003 SUBJECT: City Council Continued Benefits FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) On June.11, 1991 the City Council adopted RESOLUTION 91-13 ,A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE TO PROVIDE HEALTH OR LIFE INSURANCE CONTINUATION TO COVERED OFFICIALS. This resolution provided for continued health or life insurance for any City Council Member that served 12 consecutive years of service to the City Council of the City of Grand Terrace. On June 25t' 1998 the Council further refined the medical benefit portion to read that a Council Member, in order to be eligible for health insurance continuation must reach the age of 60 with a minimum of 15 years of service and that the benefit would continue until the 65`''birthday at which time the benefit would terminate and the person would convert to Medicare. Two former Council Members were eligible for a benefit when they left office. Former Council Member Hugh Grant currently receives the life insurance benefit valued at'$1,800 per year. Former Council Member Byron Matteson elected continued medical coverage in November 2000 when he left office until February of 2002 at which time he became 65 years of age and was eligible for Medicare and our coverage ceased. One current Council Member is eligible to elect for the life insurance benefit and that is Council Member Hilkey who is currently serving in his 13'year as a Council Member. The remainder of the Council are either serving their I or 2nd term and would not be eligible for any benefit until they finished a 3'term. Council has asked Staff to place this item before the City Council for reconsideration. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL DISCUSS COUNCIL BENEFITS AND GIVE STAFF POLICY DIRECTION AS DESIRED. COW'40iL AGENDA ITEM N0 �P1