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07/08/2003 FILL CO ' Py GRAND TERR CE July 8, 2003 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-2600 CITY OF GRAND TERRACE Fax(909)783- 6 , tee Ann Garcia Mayor CRAXITY COUNCIL - Alaryetta Ferrc Mayor Pr;Tern REGULAR MEETINGS ➢Lerman Hilkey DoiiLarkin 2N�- AND 4TH ,Tuesdays - 6:30_ p.m. Bea Cortes Council Members ' Thomas J.Schwab City Manager Council-Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JULY 8,2003 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road i THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-26-2003 Minutes Approve 2. Resolution-Richard Rollins Park/Terrace Hills Middle School Approve Renovation Project Loan ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approval of Check Registers Dated July 8,2003 B. Ratify 07-08-2003 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 06-26-2003 Minutes Approve COUNCIL AGENDA 07-08-2003 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. 2003-04 Disadvantaged Business Enterprise Program Goal Approve F. Resolution to Direct.Collection of Delinquent Sewer User Adopt Fees on San Bernardino County Tax Roll 2003-2004 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a.Minutes of June 2,2003 Accept 2. Emergency Operations Committee a.Minutes of June 3,2003 Accept B. Council Reports 6. PUBLIC HEARINGS A. Resolution-Tentative Parcel Map No. 03-01 (County Approve Number 16249)and E-03-04 to divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt.Vernon Avenue into Two Commercial Parcels of 46,068 Square Feet and 15,524 Square Feet 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Policy For Naming Public Facilities B. Appoint Voting Delegate and Alternate for League of Appoint California Cities Annual Conference C. Resolution-Richard Rollins Park/Terrace Hills Middle Approve School Renovation Project Loan D. Solid Waste Management Rate Adjustments for 2003-04 Approve E. Legislative Update 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JULY 22,2003 AT 6:30 P.M. ......................................... AGENDA ITEM REQUESTS FOR THE 07-22-2003 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-17-2003. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-.DUNE 26,2003 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 26, 2003 at 6:00 p.m. c PRESENT: Lee Ann"Garcia, Chairman Mary"etta Ferr6,Vice-Chairman Herman Hilkey,Agency Member Don Larkin, Agency Member Bea Cortes,Agency Member Tom Schwab,Executive Director ` Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander,Building &Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff s-Department ABSENT: John Harper, City Attorney APPROVAL-OF 06-12 2003 MINUTES CRA-2003-23 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER CORTES,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to approve the June 12, 2003 Community Redevelopment Agency Minutes. Chairman Garcia temporarily adjourned the CRA Meeting at 6:05 p.m. Chairman Garcia reconvened the CRA Meeting at 8:02 p.m. CLOSED SESSION-REAL ESTATE NEGOTIATIONS APN# 0276-202-77 Chairman Garcia announced that the Agency met in Closed Session to discuss Real Estate Negotiations APN#0276-202-77 and that there was no reportable action taken. Chairman Garcia adjourned the Community Redevelopment Agency Meeting at 8:50 p.m., in Memory of Jim Roddy,until the next CRA/City Council Meeting scheduled to be held on Tuesday, July 8, 2003, at 6:30 p.m. CRA AGENDA rmM NO. Community Redevelopment Agency Minutes June 26,2003 Page 2 SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN'of the Community Redevelopment Agency of the City of Grand Terrace STAFF'REPORT CRA ITEM (X) COUNCIL ITEM( ) MEETING DATE: July 8, 2003 SUBJECT: Richard Rollins Park/Terrace Hills Middle School Renovation Project Loan BACKGROUND: In March of 2002,the Agency Board approved an agreement between the Agency and the Colton Joint Unified School District(the"School District")for the use and improvements to Richard Rollins Park (the "Project"). The School District has agreed to allow the Agency to use $1,600,000 of tax increment pass-through payments, that 'the Agency would otherwise pay to the School District over time, for the improvements. The Agency was authorized to proceed with the design of the project and will oversee the construction of the improvements as well as identifying other financing sources including the use of grant funding. The estimated costs of the project and the source of funds to pay for the improvements are: Project Costs Design $117,650 Construction and other costs 2,120,*00 Total Estimated Costs of $2,238,550 Improvements Funding Sources Grant Funds $528,550 Agency Cash on Hand 400,000 Total Funding Sources $928,550 Financing needed $1,310,000 A portion of the Project will need to be financed because of the timing of-the receipt of the grant funds and the timing of the receipt of tax increment revenues. The Agency's financial advisor, C.M. de Crinis & Co., Inc. has assisted staff evaluate options for financing the project. Financing alternatives included a public sale of securities, a bond issue, and a loan agreement with a bank. Given the small size of the loan and costs associated with the public sale of securities, Agency staff feels that the bank loan is an attractive alternative when all costs are considered. CRA AGENDA ITEM NO. Z r Recommendation: Staff, recommends that the Agency Board approve the resolution approving the loan agreement with Zion's First National Bank in the amount of$1,310,000. RESOLUTION NO. 2003- RESOLUTION OF THE GRAND TERRACE REDEVELOPMENT AGENCY, AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT AND PROMISSORY NOTE PERTAINING TO THE RICHARD ROLLINS PARK / TERRACE MIDDLE SCHOOL RENOVATION PROJECT, THE PLEDGE OF TAX ALLOCATION FUNDS RELATED THERETO AND THE AUTHORIZATION OF CERTAIN ACTIONS IN CONNECTION THEREWITH WHEREAS, the Grand Terrace Redevelopment Agency ("Agency") is a redevelopment agency (a public body, corporate and politic) duly created, established and authorized to transact business and exercise its power, all under and pursuant to the Community Redevelopment Law (Part 1 of Division 24 commencing with Section 330000) of the Health and Safety Code of the State of California) and the powers of the Agency include the power to enter into a loan agreement for any of its corporate purposes: and, WHEREAS, for the corporate purposes of the Agency, the Agency deems it necessary to enter into a loan agreement in the amount of$1,310,000.00 and a promissory note in connection therewith and pledge surplus tax allocation revenues, as defined in the Loan Agreement-for re- payment thereof; and, WHEREAS,the Agency intends to utilize the proceeds of the Loan Agreement, combined with other available funds for the Richard Rollins Park / Terrace Middle School Renovation �-' Project. NOW, THEREFORE, BE IT RESOLVED BY THE GRAND TERRACE REDEVELOPMENT AGENCY AS FOLLOWS SECTION 1. The Loan Agreement by and between the Agency and Zions First National Bank is hereby approved in a form,substantially as that attached hereto as Exhibit "A" and the Mayor is authorized hereby to execute the final version of said Loan Agreement. SECTION 2. The Promissory Note is hereby approved in the form substantially as that attached as Exhibit "B" hereto. The Mayor is authorized hereby to execute the final version of the Promissory Note. SECTION 3. The City Manager, City Attorney, City Clerk, Bond Counsel and other designated staff are hereby authorized to execute any and all necessary documents related to the Loan Agreement and Promissory Note. PASSED, APPROVED AND ADOPTED this 81h day of July, 2003. Chairman ATTEST: Brenda Stanfill, Secretary Approved as to Form and Content John R. Harper, City Attorney State of California ) San Bernardino County )ss. City of Grand Terrace ) I, Brenda Stanfill, Secretary for the Grand Terrace Redevelopment Agency, for the City of Grand Terrace, do hereby certify that the foregoing Resolution, being Resolution No. was regularly introduced and adopted by the Grand Terrace Redevelopment Agency, City of Grand Terrace, California, at a regular meeting thereof held on the day of , 2003. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Grand Terrace, California this day of , 2003. Brenda Stanfill, Secretary [SEAL] Check Register Dated July 8, 2003 vchlist Voucher List Page: 1 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51920 6/19/2003 001206 ARROWHEAD CREDIT UNION May/June May/June VISA charges 23-200-12-00 613.55 23-200-14-00 210.47 10-110-270-000-000 1,308.38 10-120-210-000-000 19.95 10-120-270-000-000 663.43 10-125-222-000-000 82.58 10-180-218-000-000 27.24 10-180-245-000-000 70.03 10-180-268-000-000 35.00 10-180-272-000-000 128.21 10-180-701-000-000 110.95 10-190-210-000-000 64.41 10-440-219-000-000' 134.67 10-450-246-000-000 323.20 32-200-210-000-000 23.90 34-400-210-000-000 10.09 Total: 3,826.06 51921 6/23/2003 001907 COSTCO#478 047811013230 CHILD CARE SUPPLIES 10-440-220-000-000. 39.20 Total : 39.20 51922 6/24/2003 010164 GREAT-WEST 063003 - DEF COMP FOR JUNE 2003 10-022-63-00 6,897.46 10-022-64700 30.34 Total : 6,921.80 . 51923 6/26/2003 005702 PUBLIC EMPLOYEES RETIREMENT 062003 PERS FOR PAYROLL END 6/20/03 10-022-62-00 4,215.75 Total : 4,215.75 51024 6/26/2003 010097 NEXTEL COMMUNICATIONS 410575025009 Apr/May Cell/Radio Service 10-180-240-000-000 410.62 10-440-235-000-000 66.57 Total : 477.19 s�- - - - - - --- - - - -- Page: 1 COUNCIL AGENDA ITEM NO.� f vchlist Voucher List Page: 2 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51927 7/1/2003 001685 CALIFORNIA JOINT POWERS Option#1 2003-04 Gen. Lia./Work Comp/Environ. 10-190-260-000-000 95,392.00 Total : 95,392.00 51929 7/8/2003 001040 ADDINGTON, MATTHEW June 2003 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 51930 7/8/2003 001381 BARHAM CONSULTING SVCS 53017 Consulting serv. 5/28/03-6/12/03 46-200-264-000-000 300.00 44-200-255-000-000 375.00 44-200-620-000-000 100.00 47-100-250-001-000 150.00 34-700-750-000-000 500.00 Total : 1,425.00 51931 7/8/2003 010070 BEARDSLEY, KEVIN 05222003 Council camera operation 12/02 to 10-125-250-000-000 275.00 06302003 June council video services 10-125-250-000-000 60.00 Total : 335.00 51932 7/8/2003 010084 BIDNEY, ROBERT June 2003 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 51933 7/8/2003 001456 BOISE CASCADE OFFICE PRODUCTS 562647 Toner/office supplies 10-140-210-000-000 144.14 Total : 144.14 51934 7/8/2003 010190 BONELLI CONSTRUCTION INC. 2632 REHAB 22565 FRANKLIN - 34-700-769=000-000 8,380.00 Total : 8,380.00 51935 7/8/2003 001494 BURTRONICS BUSINESS SYSTEMS 354989 Blk Riso Ink 10-190-212-000-000 150.18 Total : 150.18 Page: 2 vchlist V ;her List Page: 3 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51936 7/8/2003 010221 CHANCE, CASSIE 06182003 Swim Class Refund 10-430-30 56.00 Total : 56.00 51937 7/8/2003 001840 COLTON, CITY OF 06302003 WASTEWATER TREATMENT SERVICES 21-570-802-000-000 100,405.83 06302003a April/May Wastewater treatment 21-570-802-000-000 57,964.85 Total : 158,370.68 51938 7/8/2003 001867 COMMERCIAL LANDSCAPE SUPPLY Ord#117795 Trash bags/rakes 10-180-245-000-000 175.60 10-180-245-000-000 10.09 Total : 185.69 51939 7/8/2003 010086 COMSTOCK, TOM June 2003 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50:00 51940 7/8/2003 001930 DAILY JOURNAL CORPORATION B544447 LEGAL ADVERTISING 10-125-230-000-000 52.50 B549203 LEGAL ADVERTISING 10-125-230-000-000 192.00 B549840 LEGAL ADVERTISING 10-125-230-000-000 249.75 Total : 494.25 51941 7/8/2003 001942 DATA TICKET INC. 8111 PROCESS PARKING TICKETS 10-140-255-000-000 100.00 Total : 100.00 51942 7/8/2003 010211 ED SERVICE 92156 Repair council chamber camera power 10-180-245-000-000 95.00 Total : 95.00 51943 7/8/2003 002740 FRUIT GROWERS SUPPLY 32055517 Maint supplies 10-450-245-000-000 22.43 Page: 3 vchlist Voucher List Page: 4 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51943 7/8/2003 002740 FRUIT GROWERS SUPPLY (Continued) 32055733 Sprinkler controller 10-450-710-000-000 100.75 Total : 123.18 51944 7/8/2003 010222 HOGUE, HELEN 06262003 Refund Swim Class fees 10-430-30 56.00 Total : 56.00 51945 7/8/2003 003210 HOME DEPOT 2301138 CREDIT-RET. MERCH. REC.#610/918151 6/23 10-440-245-000-000 -4.57 - 3310217 CREDIT-RET.,MERCH. REC.#610/918151 6/23 10-180-245-000-000 -10.74 442/3291640 Paint 10-180-245-000-000 6.44 446/2050220 -C. Care maint supplies 10-440-245-000-000 9_28 451/6020383 Small Tools/supplies 10-180-218-000-000 8.16 458/6291275 Supplies 34-800=210-000-000 25.27 479/3090990 Maint supplies 10-440-245-000-000 4.57 10-808-246-000-000 7.52 10-180-245-000-000 30.97 480/6021919 PARKS HARDWARE SUPPLY 10-450-245-000-000 46.88 480/9010215 Maint supplies 10-180-245-000-000 50.10 495/0292013 Beautification &maint supplies 10-180-245-000-000 29.43 10-450-710-000-000 22.40 10-180-245-000-000 2.28 10-450-710-000-000 1.74 Total : 229.73 ' --� Page: 4 vchlist VuLiUher List Page: 5 . 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51946 7/8/2003 003224 HYDRO-SCAPE PRODUCTS INC. 2875858-00 LANDSCAPE SUPPLIES 10-450-245-000-000 34.66 Total : 34.66 51947 7/8/2003 003850 JANI-KING 06030133 JANI-KING 34-400-246-000-000 150.00 Total : 150.00 51948 7/8/2003 003856 JON'S FLAGS & POLES F29751 G.T. Days hand held flags 23-200-12=00 352.99 Total : 352.99 51949 7/8/2003 010191 K&L PROFESSIONAL PAINTING 130/130-A PAINT INT. OF CHILD CARE CTR 10-440-704-000-000 6,380.00 Total : 6,380.00 51950 7/8/2003 003863 KAPLAN COMPANIES 734607 CLASSROOM REMODEL 10-440-704-000-000 809.70 10-440-704-000-000 122.74 736562 CLASSROOM REMODEL 10-440-704-000-000 24.95 10-440-704-000-000 1.93 Total : 959.32 51951 7/8/2003 010210 LILBURN CORPORATION 03-0641 - OUTDOOR ADVENTURE CENTER 32-600-205-000-000 7,617.10 Total : 7,617.10 51952 7/8/2003 004620 MCI TELECOMMUNICATIONS 09420229 May/June phone charges 10-190-235-000-000 36.83 10-440-235-000-000 321.26 10-450-235-000-000 16 J9 10-805-235-000-000 36.76 Total : 411.64 51953 7/8/2003 005584 PETTY CASH 06302003 Replenish petty cash Page: 5 ; - vchlist Voucher List Page: 6 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51953 7/8/2003 005584 PETTY CASH (Continued) 10-180-272-000=000 6.45 10-440-245-000-000 15.09 10-450-246-000-000 25.00 23-200-12-00 56.00 10-180-245-000-000 31.00 10-180-246-000-000 2.44 10-180-268-000-000 37.00 Total : 172.98 51954 7/8/2003 005586 PETTY CASH 06302003 Reimburse petty cash 10-440-228-000-000 78.91 10-440-223-000-000 45.12 Total : 124.03 51955 7/8/2003 010171 REPUBLIC ELECTRIC 29338 MO SIGNAL MAINTENACE 16-510-255-000-000 280.00 29339 MO SIGNAL MAINTENACE 16-510-255-000-000 62.00 29340 MO SIGNAL MAINTENACE 16-510-255-000-000 280.00 29341 MO SIGNAL MAINTENACE 16-510-255-000-000 455.00 61087 MO SIGNAL MAINTENACE 16-510-255=000-000 280.00 61088 MO SIGNAL MAINTENACE 16-510-255-000-000 804.00 Total : 2,161.00 51956 7/8/2003 006199 RIVERSIDE BLUEPRINT 158148 Copies Mt.Vernon/G.T./Canal 20-200-704-000-000 167.18 Total : 167.18 51957 7/8/2003 006335 ROQU_ET PAVING INC. 0603-04 STREET REPAIR 20-200-704-000-000 1,087.60 0616-03 STREET REPAIR 20-200-704-000-000 68,544.00 Page: & 1 j vchlist V ;her List Page:_ _ _ 7 _ _ 07103/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51957 7/8/2003 006335 ROQUET PAVING INC. (Continued) Total : 69,631.50 51958 7/8/2003 005529 SBC CALIFORNIA June June directory listing 10-190-235-000-000 1.68 May/June C. Care Phone line 10-440-235-000-000 15.97 Total : 17.65 51959 7/8/2003 010068 SEIBERT SECURITY SERVICE INC. 12430 G.T. Days security service 23-200-12-00 175.00 Total : 175.00 51960- 7/8/2003 006720 SO.CA.EDISO_N COMPANY June June Electricity 10-450-238-000-000 1,079.88 16-510-238-000-000 283.06 10-190-238-000-000 3,621.21 34-700-769-0007 000 10:61 10-440-238-000-000 ' 1,130.40 34-700-771-000-000 3.54 15-500-601-000-000 17.49 34-400-238-000-000 99.16 10-175-238-000-000 36.06 10-172-238-000-000 45.07 Total : 6,326.48 51961 7/8/2003 006898 SYSCO FOOD SERVICES OF L.A. 3061813014 C. Care food supplies 10-440=220-000-000 658.80 3062513753 C. Care Food supplies 10-440-220-000-000 650.75 Total : 1,309.55 51962 7/8/2003 001102 T.-Y.LIN INTERNATIONAL-MCDANIEL 0306084 BRIDGE 47-100-250-001-000 14,629.84 Total : 14;629:84 51963 7/8/2003 010091 TELEPACIFIC COMMUNICATIONS 413274-0 June phone usage/service charges 10-190-235-000-000 1,001.84 - _ Page: 7 . vchlist Voucher List Page: 8 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51963 7/8/2003 010091 TELEPACIFIC COMMUNICATIONS (Continued) Total : 1,001.84 51964 7/8/2003 010140 THE OUTBACK REPTILE CO. 252800102 Apr-June C. Care animal food 10-440-228-000-000 59.80 Total : 59.80 51965 7/8/2003 007036 TRAFFIC SPECIALTIES INC. 902987 REPLACE STOLEN CONES 16-900-220-000-000 577.50 16-900-220-000-000 44.76 Total : 622.26 51966 7/8/2003 007034 TRANSPORTATION ENGINEERING 364 May professional services 10-370-255-000-000 1,698.66 46-200-266-000-000 645.00 Total : 2,343.66 51967 7/8/2003 007539 VALLEY TIRE COMPANY 70552 Sweeper flat tires repair - 16-900=254-000-000 50.00. Total : 50.00 51968 7/8/2003 007803 WEARGUARD WORK CLOTHES 51203716-1 SHIRTS, JACKETS ETC 10-180-218-000-000 141.19 Total : 141.19 51969 7/8/2003 007843 WEST COAST ARBORISTS INC 28570 TREE REMOVAL/MAINT 16-900-260-000-000 1,434.00 Total : 1,434.00 51970 7/8/2003 007880 WEST GROUP 804560090 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Total : 133.61 51971 7/8/2003 007905 WHITLEY, BRIAN June 2003 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 51972 7/8/2003 007920 WILLDAN 062-6476 DESIGN SERVICES 46-200-264=000-000 1,375.00 Page: 8 vchlist V.,.,.,her List Page: 9 07/03/2003 8:18:30AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51972 7/8/2003 007920 WILLDAN (Continued) 062=6484 Plan review& inspection services 10-172-250-000-000 2,031.62 34-400-251-000-000 315.00 Total : 3,721.62 51973 7/8/2003 007925 WILSON, DOUG June 2003 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 51974 7/8/2003 007987 XEROX CORPORATION 096214361 XEROX DOWNSTAIRS COPIER 10-190-700-000-000 530.01 096214362 MAY XEROX DC460 PAYMENT 10-190-246-000-000 70.60 096214362a LEASE OF XEROX 460 DIGITAL COPIER 10-190-700-000-000 247.62 Total : 848.23 52 Vouchers for bank code: bofa Bank total : 402,249.98 52 Vouchers in this report Total vouchers : 402,249.98 I certify that, to the best of my knowldge, the afore—listed checks for. payment of City and Community Redevelopment Agency liabilities have been audited by fine and are necessary and appropriate expenditures for the operation of the City wid Agency. /)�gff�tJ Larry Ronnow, Fiance Director Page: 9 Check Register Dated July 8,, 2003 vchlist Voucher List Page: 1 07/03/2003 8:43:55AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51925 7/1/2003 010085 CARDAROPOLI, NORMALISA 071003 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 51926 7/1/2003 003200 HILKEY, HERMAN 07012003 2003-04 Council insurance benefit 10-110-142-000-000 1,800.00 Totak 1,800.00 51928 7/1/2003 001205 HASLER INC. 070203 1ST QT MAIL RENTAL 10-190-211-000-000 240.98 Total : 240.98 3 Vouchers for bank code : bofa Bank total : 2,090.98 3 Vouchers in this report Total vouchers : 2,090.98 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Zg ffa- v fl'b,/ Larry Ronnow, Finance Director Page: 1 V-22L1%D (_1-72r' COUNCIL APP MAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JUNE 26, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 26, 2003, at 6:00 p.m. PRESENT: Lee Ann Garcia,Mayor Maryetta Ferre,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Mayor Pro Tem Ferre, followed by the Pledge of Allegiance led by Councilwoman Bea Cortes. SPECIAL PRESENTATIONS A. Soccer Club Presenting Check to Council for Rollins Park Concession Stand Dan Nagel, Grand Terrace Community Soccer Club, presented a check in the amount of $6,500.00 to the City Council to help pay for the new concession stand at Richard Rollins Park. On behalf of the Council,Mayor Garcia thanked the Grand Terrace Community Soccer Club for the donation. B. Proclamation- Safe Summer Campaign 2003 Councilmember Hilkey read a Proclamation proclaiming"Safe Kids Summer 2003" in the City of Grand Terrace and urge all citizens to support this campaign by closely supervising children, helping them to Ride Safe, Swim Safe, Wheel Safe, Walk Safe and Play Safe all summer activities. COUNCIL AGENDA ITEM NO.' t_ J Council Minutes June 26,2003 Page 2 Susan Taylor, San Bernardino County Children's Network thanked the Council for their support of the campaign and provided them with some material. 3C. Grand Terrace Days Sponsors Assistant City Manager Berry,thanked the following Corporate and Blue Mountain Sponsors of Grand Terrace Days and presented them with a plaque: Festival Sponsor, The Press Enterprise Wilden Pump, Corporate Sponsor Waste Management, Corporate Sponsor Valley Bank, Corporate Sponsor Grand Terrace Lion's Club, Corporate Sponsor Castle Park, Corporate Sponsor Fritts Ford, Corporate Sponsor Community Works Design, Corporate Sponsor San Manual Band of Mission Indians, Corporate Sponsor Empire Development Solutions, Blue Mountain Sponsor E.L. Yeager Construction, Blue Mountain Sponsor The Gas Company, Blue Mountain Sponsor Hinkley and Associates, Blue Mountain Sponsor Keystone Schools, Blue Mountain Sponsor Nolte Associates, Blue Mountain Sponsor Houston Harris, Blue Mountain Sponsor CONSENT CALENDAR CC-2003-68 MOTIONBY COUNCILMEMBER LARK IN,SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0, to approve the following consent calendar items with the removal of item 3F: 3A. Approval of Check Register Dated June 26, 2003 3B. Ratify 06-26-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of June 12, 2003 Minutes 3E. Resolution - Fiscal Year 2003-2004 Appropriations Limit ITEM REMOVED FROM CONSENT CALENDAR 3F. Resolution in Support of the Use of Cleaner Vehicles,Including Zero and Near-Zero Emission Vehicles Council Minutes June 26,2003 Page 3 CC-2003-69 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0,to approve a Resolution in support of the Use of Cleaner Vehicles, Including Zero and Near-Zero Emission Vehicles PUBLIC COMMENT Lupe Montoya, 22602 Miriam, stated that he works for AAA and Law Enforcement Impounds. He indicated that Code Enforcement has been out to his house with regards to his tow truck being parked at his house overnight. He stated that he works from 7 am to 12 midnight so his truck is actually only parked there 6 or so hours. Assistant City Manager Berry, indicated that the City has received complaints from his neighbors regarding his tow truck being parked at his home. The Grand Terrace Municipal Code prohibits the parking of commercial vehicles in residential areas. Lupe Montoya, stated that he has worked it out with his employer and that the only time his neighbors will hear his truck is when he leaves for work at 7 am and when he comes home at midnight. He questioned if the City can work with him on this. Mayor Garcia, indicated that Code Enforcement is complaint driven. Lupe Montoya, questioned if the City will give him a trial period to see if his new schedule will be better for his neighbors. Mayor Garcia,told Mr.Montoya that he needs to talk to Assistant City Manager Berry with regards to the specifics of his request. Lupe Montoya,stated that he and his family are new to Grand Terrace and that the home that they purchased was in bad shape. Since they have lived there they have made several improvements,however, during this short period of time code enforcement was contacting him over what he feels are petty items. Mayor Garcia, indicated that the City has codes that are enforced by the Code Enforcement Department, however, staff is very understanding and works well with the community. John Helmes, 22592 Miriam Way, indicated that he lives up the street from Mr. Montoya. He stated that he has a problem with Mr.Montoya parking his truck on the street and that he doesn't want it there. He also pointed out that the corner lot on Miriam and Arliss has oleanders that stick out to the stop sign and that cars can not see cars coming down Arliss. He also expressed his concern with the kids that are driving motorized scooters in the street. Dick Rollins,22797 Barton Road,withdrew his letter of resignation resigning as a member Council Minutes June 26,2003 Page 4 of the Crime Prevention Committee. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Appoint Regular Member(Bennett) CC-2003-70 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to appoint Donald E. Bennett as a regular member of the Crime Prevention Committee to fill an unexpired term continuing to June 30,2006. b. Appoint Alternate!,Members (Reagan/Smith) CC-2003-71 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to appoint Margaret"Pegg}'Reagan and Patricia E.Smith as alternate members of the Crime Prevention Committee to fill unexpired terms each continuing to June 30, 2006. C. Accept Member Resignation (Rollins) Mr. Rollins withdrew his resignation. d. Minutes of May 12, 2003 CC-2003-72 MOTION BY COUNCILMEMBER FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the May 12, 2003 minutes of the Crime Prevention Committee. COUNCIL REPORTS Mayor Pro Tern Ferre, thanked Grand Terrace and the City of Colton for re-paving Mt. Vernon from Grand Terrace Road to Washington. She reported that a presentation was made at the Gang and Drug Task Force Meeting at the beginning of June by the Children's Network Safe Summer Campaign 2003. Councilmember Hilkey, staff will be putting together a Use Agreement for Rollins Park for the Grand Terrace Community Soccer Club. Assistant Ci , Manager Berry, indicated that staff is working on the agreement. Council Minutes June 26,2003 Page 5 Councilmember Hilkev, indicated that he is excited about the progress of Richard Rollins Park. He saw an article in the paper regarding light sequencing from La Cadena to Loma Linda. Councilmember Cortes,responded that SANBAG approved lights from La Cadena to Loma Linda. Construction will begin in approximately 18 months. Councilmember Hilkev,reported that there is talk about a freeway over the hill from Moreno Valley to Loma Linda. Anyone interested or concerned should get involved. Councilmember Larkin, reminded everyone that the next meeting will be held on Tuesday, July 8, 2003. He feels that there is less civic involvement today. It is important to get our residents involved. He suggested that a Citizens on Bike Patrol be started. A meeting was held with the Community Foundation. He reported that the foundation will be developed'as a separate entity from the City in coordination with the City. Individuals can get involved in many different ways. He reported that non-monetary donations will be accepted. They are looking at starting up a Planning Committee of interested' individuals. He suggested that instead of calling it a Planning Committee they call it an Implementation Committee. He also suggested that it be called the Foundation of Grand Terrace. He expressed his appreciation for the re-paving of Mt. Vernon Avenue. He requested the status of the Sewer Rate adjustment. Cily Manager Schwab,responded that the City of Colton approved a$30 sewer fee that will be effective July 1, 2003, however, it will be billed to Grand Terrace residents effective August 1,2003. The City is currently negotiating the amount that will be transferred to Colton. It is very important to Colton that there is parity amongst the customers in Grand Terrace and Colton. Colton has consistently undercharge for sewer enterprise. The City of Colton needs to recapture the amount that they are currently losing in operations and they need to generate enough capital to keep the system running and be able to continue to do capital improvement so that they have a reliable system. Grand Terrace is part of their system and he feels that there is nothing we can do at this point except buy our way out of the problem. Councilmember Larkin,questioned if we are being charged by an individual user or by overall amount. City Manager Schwab,responded that we are being charged by individual user. We are entitled to 1.6 million gallons per day of flow to the plant. We are using approximately 1 million per day. The most that they can charge us is the true cost of processing and a reasonable cost of the lines and lift station and enough to maintain the capital expenditures to keep the plant-reliable. Council Minutes June 26,2003 Page 6 Councilmember Larkin, feels that we are paying for poor management and poor administration of the charges. City anager Schwab,stated that not only are the residents of Grand Terrace paying for this so are the residents of Colton. Councilmember Larkin,reported that they are looking at splitting the 909 area code. They are looking at splitting Riverside and San Bernardino Counties or doing an overlay in which everyone in the 909 area code will keep the 909 area code and anyone new will get a different area code. There will be a public hearing on it on Saturday, July 12 at the Riverside City Council Chambers at 10 am and another one on Tuesday, July 15 at 7 pm at the San Bernardino City Council Chambers. He noticed private security patrol at Terrace Crest Apartments and he hopes that they continue to keep that up. He expressed his congratulations to Don Smith the incoming,Presi dent of the Grand Terrace Lions Club and commended Gale Drews the outgoing President. He congratulated JoAnn Johnson on her distinguish service award for R.S.V.P. He reported that Jim Roddy, the former Executive Director of LAFCO passed away and requested that the meeting be adjourned in his memory. Assistant Cily Manager Berry, reported that due to the meeting changes Kevin Beardsly will no longer be able to do the Council Meetings and so therefor,this is his last meeting. Mayor Garcia, she reported that she was able to attend the recognition of JoAnn Johnson on her distinguished service award for R.S.V.P. and thanked JoAnn for all of her hard work as a volunteer. She reported that she was able to attend a State Delegation at the George Washington University Eliot School of International Relations which was paid for by the university. She questioned if there was going to be any education on fire safety with the upcoming 4`h of July Holiday. City Manager Schwab, responded that he has asked the County Fire Department to set up an enforcement program on the 41h of July and possibly the days that follow, which would involve giving out citations and confiscating illegal fireworks. Mayor Garcia, the League of California Cities has a new service called the Grant Station Insider. They have different Grants available. She attended the Sisters of St. Benedict dedication of their labyrinth. She encouraged everyone to go and enjoy it. She reported that there will be ball room dancing at the Senior Center in July. She requested an update from Councilmember Cortes on the Measure I expenditure Plan. Councilmember Cortes,responded that she will get the information to Mayor Garcia. Council Minutes June 26,2003 Page 7 PUBLIC HEARING 6A. Resolution Confirming FY 2003-2004 Landscape and Street Lighting District 89-1 Mayor Garcia opened discussion to the public,there being none, she returned discussion to the Council. CC-2003-73 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to adopt a Resolution confirming the Assessments for the Fiscal Year 2003-2004 as presented in the Engineer's Report and direct the Finance Director to file the Assessments with the County Auditor. UNFINISHED BUSINESS -None NEW BUSINESS 8A. City Council Continued Benefits CC-2003-74 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-1-0-0 (COUNCILMEMBER HILKEY VOTED NO), to eliminate Continuation of any benefits for Council Members beyond their term except for anyone that is currently eligible and/or is receiving the benefit at this time and to agendize a Resolution rescinding the prior resolutions that enabled this particular benefit. 8B. Resolutions Adjusting the Salary Ranges for the Employees of the City of Grand Terrace CC-2003-75 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0,to approve the Salary Ranges for Employees of the City of Grand Terrace which will incorporate a 10% in for the City Manager, Department Heads and the Director of the Child Care Center and to approve the adjustment of the Clerk Typist from and hourly to a monthly amount. CLOSED SESSION 9A. Personnel Negotiations Mayor Garcia announced that the Council met in closed session to discuss Personnel Negotiations and that there was no reportable action taken. ORDER OF ADJOURNMENT Council Minutes June 26,2003 Page 8 Mayor Garcia adjourned the City Council Meeting at 8:50 p.m.,in Memory of Jim Roddy,until the next CRA/City Council Meeting which is scheduled to be held on Tuesday,July 8,2003 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace 6m RAND TERR C Community Services Department Staff Report MEETING DATE: July 8, 2003 SUBJECT: 2003-04 Disadvantaged Business Enterprise Program Goal NO FUNDING REQUIRED BACKGROUND: In July 2001, the City Council approved the City's Disadvantaged Business Enterprise (DBE)Program for use in the implementation of all projects utilizing Federal Funds. The DBE program is submitted annually to the Office of Local Programs Assistance at CALTRANS. This item is requesting that the Council approve a resolution adopting our 2003-04 Goal for the City. In 2003-04 it is anticipated that we will be working on three projects which require the oversight of our DBE Program. These are the West Barton Road Bridge Project, the installation of lights at the intersection of De Berry and Mt Vernon, and the CDBG projects at Susan Petta Park. Our estimated goal is 11.7%based upon the calculation of the budgeted estimated goal and the amounts going to the DBE's. RECOMMENDATION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING A DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GOAL. COUNCIL AGENDA ITEM N0J. 3E RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GOAL WHEREAS, under Federal Guidelines, all entities, both State and Local, which receive Federal funding for transportation related projects, are.now required to begin the implementation of programs which will assist and maximize the use of Disadvantage Business Enterprises (DBE's); and WHEREAS, under Title 49 CFR Part 26,the US Department of Transportation now mandates "Participation by Disadvantaged Business Enterprises" in all projects which involvethe Federal Highway Administration (FHWA), Federal Transit Administration (FTA) and the Federal Aviation Administration (FAA); and WHEREAS, the City of Grand Terrace is in the process of implementing capital projects which will utilize federal funding which will be subject to the regulations imposed under Title 49; and WHEREAS, the City of Grand Terrace has an approved DBE Program and Policy which conforms to the regulations and will serve as the governing document for compliance for the expenditure of federal funds; and WHEREAS, the City of Grand Terrace is setting 11.7% as our estimated DBE Participation goal for the period of October 1, 2003 to September 30, 2004. NOW, THEREFORE, BE IT RESOLVED, that the City Council adopts the CITY OF GRAND TERRACE DISADVANTAGED BUSINESS (DBE) ENTERPRISE PROGRAM GOAL and authorizes submittal to the Caltrans Office of Local Programs and Assistance. PASSED, APPROVED AND ADOPTED this 8th day of July, 2003. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace 1 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2003- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 81h day of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney 2 June 20, 2003 Department of Transportation Local Assistance 655 West Second Street, 2"d Floor (Physical) 464 Fourth Street, 6th Floor (Mailing) RHnDTERR CSan Bernardino, CA 92401-1400 Mr. Louis Florez District Local Assistance Engineer CALTRANS DISTRICT 08 - ATTENTION: LANA BEALS ANNUAL OVERALL DBE GOAL INFORMATION The amount of overall goal, methodology, breakout of estimated race-neutral and race-conscious participation, and any DBE program updates are presented herein in accordance with Title 49 of the Code of Federal Regulations Part 26.45, and as described in the Local Assistance Procedures Manual. The City of Grand Terrace of the County of San Bernardino submits our annual overall goal information (and any needed updates of our DBE program) for your review and comment. We have established an annual overall DBE goal of 11.7% for the Federal Fiscal Year 2003-2004, beginning on October 1, 2003 and ending on September 30, 2004. Methodology The City has used methodology provided by CalTrans and approved by SANBAG. The result is an Overall Annual DBE Goal for FFY 2002-2003 of 11.7%. Breakout of Estimated Race-Neutral and Race-Conscious Participation. A breakout of estimated race-conscious and race- neutral minority participation has been set at 10.3% and 1.1% respectively. DBE Program Update There is no update to the program at this time. DBE Liaison Officer Date Steve Berry Attachment: Exhibit"A" -- DBE Goal-Setting and Methodology for IFFY 2003-2004 DBE GOAL-SETTING AND METHODOLOGY FFY 2003-2004 METHODOLOGY STEP 1: Establishing Data Sources To establish the City of Grand Terrace's base figure/goal of the relative availability of DBE's in relation to all comparable firms available to participate in the City's DOT assisted contract program for the Federal Fiscal Year 2002-2003, the City elected to use extractions from the following sources: City of Grand Terrace Capital Improvement Project Listing U.S. Census Bureau ZIP Code Business Patterns (NAICS) Caltrans Local Assistance Web Site — Certified DBE Firms — District 08 Caltrans Caltrans WCC — SIC— NAICS Conversion Chart Abbreviations: NAICS North American Industry Classification System WCC Work Category Code SIC Standard Industry Classification The type of businesses considered as "ready, willing and able" are all businesses, including DBE's, who regularly perform, or are capable of performing, any of the various construction or construction-related services included in this fiscal year's qualifying proposed public work projects. A listing of those Capital Improvement Program (CIP) projects for FY 2003-2004 can be found in Table 1. TABLE 1 PROJECT FEDERAL DOLLARS Safe Route to Schools Project Traffic signal/Electric $118,800.00 Concrete work/Striping $36,000.00 Design Engineering $25,200.00 TOTAL PROJECT CONTRACTING OPPORTUNITY $180,000.00 2 STEP 2: Establishing a Base Figure/Goal All appropriate WCC and the NAICS applicable in the construction.of the FFY 2003-2004 proposed CIP projects were noted. The work was broken into three (3) general categories to identify the type of work and subcontracting opportunities available in each DOT assisted contract: Table 2 provides a summary of the corresponding subspecialty work categories utilizing the U.S. Census Bureau 2000 ZIP Code Business Patterns - North American Industry Classification System (NAICS) and the applicable Work Category Codes (WCC): TABLE 2 PRIMARY WORK CATEGORY NAICS EST. FEDERAL %OF FEDERAL DESCRIPTION WCC CODES CODES DOLLARS FUNDING Traffic signal/Electric C0686 232810 $118,800.00 66% Concrete work/Striping work/Striping C7301, C8405, C8406 237310 $36,000.00 20% Design Engineering C8720 541330 $25,200.00 14% TOTALS $180,000.00 100% Based upon preliminary estimates of the quantity of each type of work for the 2003-2004 CIP Projects, a determination was made of the anticipated dollar amount of federal funds applicable to each NAICS category. A percentage-of-work factor was then assigned to each of the general categories in relation to the anticipated portion of federal dollars to be spent for each NAICS. The Caltrans DBE directory for District 08 was utilized to determine the number of "available, willing & able" DBE's within the district who currently perform the type of work included in each of the general categories (NAICS) listed in Table 2, above. A base figure for each of the three major categories was then calculated by first multiplying the determined percentage-of-work factor by the number of applicable DBE firms available in District 08. The result was then divided by the number of all "ready willing & able" contractors from the same District 08 area, as garnered from the 2000 U.S. Census data. A separate calculation was generated for each particular NAICS (and combination of related WCC), the resultant decimal factors were added together and expressed as a percentage to arrive at the final Base Figure DBE Goal of 11.7%. The calculation process is detailed in Table 3: TABLE 3 Base Figure = .66(30) + .20(75) + .14034) 725 353 394 Base Figure = .027 + .042 + .048 = .1170 Base Figure = (.1170) 100 = 11.70 = 11.7% 3 STEP 3: Adjusting the Base Figure: For Fiscal Year 2001/2002 there were no DOT assisted contracts awarded by the City of Grand Terrace,. therefore no attainment data is available to adjust the base figure. It is recommended that the base figure of 11.7%, obtained by preceding calculations, .be used for Fiscal Year 2003/2004. OVERALL ANNUAL GOAL and PROJECTION OF RACE-NEUTRAL AND RACE-CONSCIOUS PARTICIPATION: The Overall Annual Goal-reflects a determination of the level of DBE participation expected absent the effects of discrimination. Grand Terrace projects to meet 10% of the goal utilizing race-conscious methods, including making efforts to assure that bidding and contract requirements facilitate participation by DBE's and other small businesses, in conformance with new regulatory requirements of 49 CFR Part 26.45. Grand Terrace projects to meet the remaining goal utilizing race-neutral measures, including utilizing contract-specific numeric goals as necessary to achieve the overall DBE goal. The Overall Annual DBE Goal (FFY 2003-2004) for Grand Terrace's DOT-assisted contracts shall be 11.7% and is expressed as a percentage of all federally assisted funds which Grand Terrace will expend in FHWA-assisted contracts in the forthcoming fiscal year. Further,breakdown of the Overall DBE Goal of 11.7% indicates a race- conscious minority participation Goal of 10.5% and a race- neutral minority participation Goal of-1.2%. PUBLIC PARTICIPATION AND FACILITATION 1 In conformance with Public Participation Regulatory Requirements of 49- CFR Part 26.45 and Caltrans Local Assistance Procedures Manual (LAPM)-chapter 9, these goals will be reviewed by minority, women, local business chambers and community organizations within the City of Grand Terrace's- geographic market area. Additionally, Grand Terrace will publish a ,Public Notice in general circulation media announcing City's proposed Overall Annual Goal for the FFY 2003-2004 DOT-assisted contracts. Such Notice will inform, the public that the proposed goal and its rational is available for inspection at the- City Clerk's office during normal business hours for thirty (30) days following the date of publication of said Notice, and that. 'Grand Terrace will accept comments on the goal analysis for 45 days from the date of the Notice. The required public participation provisions will be fully satisfied prior to submitting Grand Terrace's DBE' Program and Overall Annual DBE Goal to Caltrans for final review and approval. 4 THE CITY OF GRAND TERRACE ' 7�75, 7RS!_ ;, 46 8 5 ;TA FAR, .f�=_�_wi ._� � � � �t�� CRA ITEM( COUNCIL ITEM(X ) MEETING DATE : July 8, 2003 AGENDA ITEM SUBJECT: RESOLUTION TO DIRECT COLLECTION OF DELINQUENT SEWER USER FEES ON SAN BERNARDINO COUNTY TAX ROLL 2003-2004 FUNDING REQUIRED NO FUNDING REQUIRED XX The County has requested resolution for specific direction to collect the City delinquent sewer user fees on the upcoming 2003-2004 property tax roll . The City Council adopted Ordinance No. 112, as amended by Ordinance No. 144 (1993) ,Ordinance 163 (1996) and Ordinance 180 (1998) , "Comprehensive Fee Schedule , , establishing the fees for taxes, permits, licenses, services, facilities and activities provided by the City of Grand Terrace. Ordinance No. 112, Exhibit "A" , Item 17 (c) , "Sewer User Charges, Lien Status of Delinquent Charges; states that "Any sewer service charges unpaid for a period of six (6) months shall cause a lien to be recorded upon the real property served . . . once the lien is placed on the real property, the delinquent amount and all penalties shall be added to the tax roll" . The Finance Department has reported 2 potential parcels in which sewer user charges are delinquent more than six (6) months. Each user and property owner, if different than the user, has been given ample notice of the potential city actions . The final number of parcels submitted may be increased if more delinquent users are found or reduced if the delinquent user pays the amount due before Staff submits the notice to apply special assessments to the tax roll to the Auditor-Controller. The final list and a Council Resolution to direct collection of delinquent sewer users is due in the Auditor- Controller' s office by August 8, 2003 . -1- COUNCUL AGENDA ITEM N01,�rr 0 THE CITY OF GRAND TERRACE Page 2 Delinquent Sewer Users Tax Roll Collection A Six month delinquency represents three regular billing cycles; a courtesy notice after the third and fifth month and a "goldenrod" notice after the six month with a copy of the ordinance. In accordance with Government Code Sec.29304 the County' s processing cost, not to exceed $2 . 00 per parcel, is added to the total assessment . The number of delinquencies has decreased from 5 delinquent accounts eligible for the tax roll last year to 2 delinquent accounts . S't=a-€f v�Recommend's�=Y:t=h'at=';�Coun-c. .3� � 1. Approve and adopt Written Report of Delinquent Sewer User Accounts containing the description of each parcel number and amount of delinquent fees. for all sewer accounts delinquent over six months . 2 . Direct staff to file such report with the Auditor/Controller of San Bernardino County for the purpose of collection of such delinquent fees, along with the general property taxes for the 2003-2004 property tax roll . -2- THE CITY OF GRAND TERRACE Page 3 Delinquent Sewer Users Tax Roll Collection Delinquent Sewer Users as of 7/2/03 : Service Name Address Amount APN Peters 22820 Minona $ 328.74 0276-242-05-0-000 Marciniak 12808 Fremontia $ 414.00 0277-421-13-0-000 $ 742.74 i -3- RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT SEWER USERS FEE AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Grand Terrace did fix reasonable sewer user fees; and WHEREAS, pursuant to Section 5473 of the California Health and Safety Code the City Council has elected to have delinquent sewer user fees of more than six months, for fiscal year 2002-2003 collected on the tax roll, in the same manner, by the same persons and at the same time as together with and not separately from, the general taxes, and has caused a written report ("Written Report") to be prepared and filed with the City Clerk containing a description of each such parcel or real property and the amount of the delinquent sewer user fee, for each such parcel for said fiscal years; and WHEREAS, the City Council has adopted Ordinance No. 180 relating to establishment of a fee and service charge. NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: 1. The Written Report filed with the City Clerk contains a description of each parcel of real property and the amount of the delinquent sewer user fees,for the fiscal year 2002- 2003 and the Written Report is therefore approved and adopted. 2. The delinquent sewer user fees, shall be forwarded for the San Bernardino County Auditor Controller and shall be collected on the tax roll for fiscal year 2003-2004 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes. 3. The Finance Director shall file with the Auditor Controller a copy of the Written Report, with a statement endorsed thereon over the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. PASSED, APPROVED AND ADOPTED this 81h day of July, 2003. Mayor of the City of Grand Terrace 1 ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2003- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 8ch day of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney 2 I. RECEIVED E JUL 0 2 2003 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT Historical & Cultural Activities Committee Minutes for June 2, 2003 The meeting was called to order at 7pm by Chairman Pauline Grant. Those present were Pauline, Ann Petta, Frances Carter, Brenda Stanfill, Colleen Edmundson and Hannah Laister. Secretary's Minutes: Minutes for May were read and approved on motion by Ann, Seconded by Colleen, all in favor. Thank you notes were sent to all those who helped with the Art Show as listed in last month's minutes.Hannah also turned in pictures of the Art Show and Volunteer Picnic May 10, 2003. Treasurer's Report: Colleen reported a balance of$528.21 in the Budget, $84.41 in Petty Cash. Frances turned in bill for punch, Shelly for balloons and Colleen for cleaning table cloth. Historical Report:Ann had no report.Frances turned in an update from the Jimmie Webb web-site. She is also working on a write up of her own family history. Colleen reported on Judy James who should be interviewed although all her pictures have been lost. The Cooley family bought the land from the Japanese who were interned in 1942. Ann will talk to Roger Cooley. Country Fair: Shelly is away but she will start on the posters, Byers, signs, advertising before the next meeting. The meeting Was adjourned at 7:30. The next meeting will be July 7, 2003. It was decided that the September meeting will be on the 8th Respectfully Submitted Hannah Laister Secretary CO U MCIL AGENDA ITEM NO. Historical & Cultural Activities Committee Addendum to June 2003 Minutes On May 13, 2003, several members of the Conunittee including Hannah Laister, Colleen Edmundson,Ann Petta,Pauline Grant,Shelly Rosenkild,met with Mayor Lee Ann Garcia regarding a TV presentation which will be made on several cities in the area, Grand Terrace being the first. Tony Petta,an expert on our history,was also invited. There were three members of the production company there also. Discussion was made on what to show,how to do this, etc. Many ideas were presented. On June 16, Ann Petta, Pauline Grant, and Hannah Laister met with Mayor- Pro- Tern Maryetta Ferre and hopefully helped her$with her part of the presentation which will be Honey Hills and the , schools. Since we were asked to participate in this project,we would like this to be a part of our minutes for future reference. RECEIVED JUL 0 2 2003 CITY OF GRAND TERRACE CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE CITY CLERK'S DEPARTMENT Regular Meeting MINUTES June 3,2003 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to order by Chairman JoAnn Johnson at 6:04 p.m. Agendas were distributed. MEMBERS PRESENT- Vic Pfennighausen,Dottie Raborn, Claire McElwee,Richard Haubert and JoAnn Johnson. MEMBERS ABSENT—None CITY STAFF—None GUESTS PRESENT—None. APPROVAL OF MINUTES of May 6, 2003 was given, with motion by Richard Haubert and second by Dottie Raborn. Approved minutes are to be sent to the Council LIAISON REPORT by Steve Berry (skipped because Steve Berry not able to be at meeting) EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Antenna will be looked into. Bid for labor and material from Communication Innovations was $1,092.24 and we have urged Steve to go ahead with it. b. Radio and auto patch are done and ready to be picked up. c. Fire Department radio is ready to be hooked up with the Fire Department. Schedule will be set up with the Fire Department for check-in times. d. Generator and other equipment functional. UNFINISHED BUSINESS a. Grand Terrace Days—June 7, 2003: JoAnn has all the flyers ready, signs are ready and the trailer will be moved the morning of the 7"'. NEW BUSINESS a. Budget stayed the same for 03-04 at $5,054.00 COUI NUL AGENDA ITEM NP0.5 R�b TRAINING/SPEAKERS a. Vic will go to Norton and pick up videos. JoAnn suggested we contact Loma Linda Hospital and Arrowhead Regional Medical Center for tours. Also to possibly go to the County again. ADJOURNMENT AT 7:00 P.M. Respectfully submitted, Claire McElwee, Secretary NEXT MEETING WILL BE TUESDAY, JULY 1. 2003 AT 6:00 P.M. FROND TERZ cE Community and Economic Development Department STAFF REPORT 1 • CRA ITEM ( ) COUNCIL ITEM (X.) MEETING DATE:, July 8, 2003 FUNDING REQUIRED NO FUNDING REQUIRED X . SUBJECT: Tentative Parcel Map No.03-01(County,Number 16249)and E-03-04 to divide,a 61,592 square foot parcel located on the northeast corner of Barton Road, and Mt. Vernon Avenue into two commercial parcels-of 46,068 square feet and 15,524 square feet. RECOMMENDATION: Open the Public Hearing on the proposed tentative parcel map; Receive any testimony; and Approve the attached Resolution calling for the approval of the tentative parcel map. .Background: On June 19, 2003 the Planning Commission held a public hearing to consider the proposal by the applicant, Christian Land Services, Inc.,to construct a 13,357 square foot drug store(Sav-on) and 3,000 square foot retail-shop building on the northeast corner of Barton Road and Mt. Vernon Avenue. The developer of the project is the Jacobson Family Holdings, LLC. The applications before the Planning Commission included Site and Architectural Review Case No.03-05(SA-03-05 for the building and site development), Conditional Use Permit No. 03-04-(CUP-03-04 for a proposed drive-thru for the drug store) and Tentative Parcel Map No. 03-01 (TPM-03-01 for a proposed division of the site into two commercial parcels). The project will consist of the drug store building, a single lane drive-thru, parking for 72 cars, bicycle staging area, a rustic architectural motif following the design guidelines of the Barton Road Specific Plan, and extensive landscaping. There was no opposition to this project; however, two of the neighbors (although they thought that, overall, the project was good for the City) had some concerns which were addressed by the Planning Commission when it unanimously approved the Site and Architectural Review for the building and Conditional Use Permit for the drive-thru. The Planning Commission also recommended to the City Council that the Council approve the proposed tentative parcel map dividing the site into two commercial parcels. The only matter that is before the City Council is the proposed tentative parcel map to divide the property into-two parcels. The applicant's proposal is shown on Exhibit 1, the blue line copy. A detailed description of the proposed project was provided in the staff report dated June 19, 2003 to the Planning Commission. A copy of this report is attached for the Council's information along with the draft minutes of the June 19th public hearing (Exhibits 2 and 3 of the Council report) 22795 Barton Road - Grand Terrace, California 92313r JN-,M A ffEm NO Parcel 1 will contain 46,068 square feet (1.12646 acres); this parcel will contain the proposed Savon Building. Parcel 2 will contain 15,524 square feet (.35638 acres); it will contain the proposed retail shop building which will be attached to the Savon building. Each proposed parcel will also contain off-street parking for the commercial use on that parcel. A reciprocal access and parking agreement to insure internal access between the parcels will be required prior to the final map approval. The final map approval by the Council will occur following the approval of the tentative parcel map. Lastly, each of the proposed parcels meets the development standards of the Barton Road Specific Plan -Village Commercial category. The reason for the division is for "tax" considerations. Sav-on wishes to be able to pay its own property taxes on the building it occupies. The developer will retain ownership of both parcels and the project has been conditioned so that the entire project is developed as one phase. Please see Exhibit 4 of the Council report for an 8 Y2" x 11" reduction of the proposed parcel map. The proposed division of land was reviewed under Environmental Review Case No. 03-04 (E-03- 04) as required by the California Environmental Quality Act (CEQA). The proposed division is Categorically Exempt per Article 19, Section 15315, Class 15, of CEQA. This class allows for minor land divisions of property in urbanized areas zoned for residential, commercial, or industrial uses into four or fewer parcels when the division is in conformance with the General Plan and zoning; all services and access to the proposed parcels to local standards are available; and the parcel does not have a slope over 20%. Recommendation: Both the Planning Commission and staff believe that this project will be very good for the City of Grand Terrace. The comments made by the City Engineer and Director of Building and Safety on the tentative parcel map were incorporated into the recommended conditions of approval in the Resolution of Approval (Exhibit 5). The applicant has reviewed the Resolution of Approval and has indicated he has no problems with the conditions of approval as recommended. Therefore, the Planning Commission and staff recommend that the City Council approve the attached Resolution of Approval (Exhibit 5) for Tentative Parcel Map No. 03-01. Respectfully submitted, Approved by: Z Joh L mpe Gary L. Koontz Assoc to Planner Community Development Director GLK:JL:jl Exhibits: Exhibit 1: Proposed Tentative Parcel Map No. 03-01 (blueline) Exhibit 2: Planning Commission report by staff on SA-03-05, CUP-03-04, TPM-03-01 and E-03-04 dated June 19, 2003 Exhibit 3: Draft minutes of Planning Commission hearing of June 19, 2003 Exhibit 4: 8 '/2" x 11" reduction of the recommended Tentative Parcel Map Exhibit 5: `Resolution of Approval for TPM-03-01 c:WlyFiles\JOHN\RITEAID-SAVON\tpm03-01 council.rpt cIT Y O� GUND TERR cE Community and Economic Development Department TO: Planning Commission Members FROM: Community Development Department DATE: Thursday, June 19, 2003 SUBJECT: SA-03-05, CUP-03-04, TPM-03-01 and E-03-04 to construct a 13,357 square foot drug store with drive-thru and a 3,000 square foot retail shop building and to divide the subject site into two parcels APPLICANT: Christian Land Services,Inc.on behalf of Jacobson Family Holdings, LLC (developer) and Sav•on Drugs LOCATION: 22524 Barton Road (vacant 1.5 acre parcel on the northeast corner of Barton Road and Mt. Vernon) i RECOMMENDATION: Open the public hearing,receive the staff report and testimony, close the hearing and approve the Resolutions calling for the approval of SA-03-05, CUP-03-04, TPM-03-01 and E-03-04 subject to the recommended conditions of approval. REQUEST: The applicant has filed several applications to construct a 13,357 square foot drug store (Sav•on) with a single lane drive-thru pharmacy and a 3,000 square foot retail shop building with appurtenant facilities including landscaping and off-street parking and to divide the site into two parcels,one for the drug store and the other for the retail shop building. The site and architectural review,SA-03-05, is to construct the building and related facilities. The conditional use permit,CUP-03-04, is for the drive-thru pharmacy;and the tentative parcel map,TPM-03-01,is to divide the site into two separate parcels. The applicant has submitted a "Letter of Intent" describing the overall nature of this request EXHIBIT 2 22795 Barton Road a Grand Terrace, California 92313-5295 0 (909) 824-6621 describing the retail uses on the site including a drive-thru pharmacy and the request to operate the drug store twenty-four hours a day. Please see Attachment 1 for a copy of the"Letter of Intent." SITE AND SURROUNDING AREA: The subject site is a vacant, 1.5 acre,irregularly shaped parcel with a frontage of approximately 300 feet on Barton Road,218 feet on Mt.Vernon Avenue and 196 feet on Arliss Drive. The site slopes to the northwest with a fall of approximately 12 to 15 feet as measured from the southeast corner to the northwest corner of the property. The site had originally been occupied by a small market and two residences which were demolished in 1999 when another drug store project (Rite Aid) was proposed for this site. The Rite Aid project was approved by the Planning Commission in May of 1998. The surrounding area is developed as commercial uses to the west and south along Barton Road and the west side of Mt. Vernon. Properties to the immediate east are developed with single family residences as are the properties to the immediate north of the site. Barton Road is classified as a Major Highway on the City's Circulation Element with a planned width of 100 feet. Mt. Vernon Avenue is a Secondary Highway with a planned width of 88 feet. Arliss Drive is a 60 foot wide local street. Curbs,gutters and meandering sidewalk exists along the Barton frontage. The Mt. Vernon frontage does not have complete sidewalks although a curb and gutter exists. There is a sidewalk gap along a portion of the Arliss frontage. GENERAL PLAN AND ZONING: The site is located in the CG (General Commercial) category of the City's General Plan. It lies within the BRSP-VC (Barton Road Specific Plan-Village Commercial) category which functions as the zoning for the site. Drug stores and retail uses are permitted in this category of the Barton Road Specific Plan. Drive-thru's, however, require a conditional use permit. Other commercial sites along Barton Road and on the west side of Mt. Vernon Avenue are in the same General Plan category and Barton Road Specific Plan category. Residential parcels to the immediate north and east of the site are located in the LDR (Low Density Residential) category of the General Plan and are zoned R1 - 7.2 for single family residential uses on 7,200 square foot minimum sized lots. PROJECT DESCRIPTION: Site Plan: The site plan,marked Exhibit IA, shows the proposed development consisting of the 13,357 square foot Sav-on Drug store building located in the northeast corner of the site and of the 3,000 square foot retail shop building attached to the south side of the drug store building. The total commercial square footage for the site will'be 16,357 square feet. A 8 ''/z" x 11" reduction of the site plan is marked Attachment 2 . The applicant has indicated that the Sav-on store will be a so-called "renaissance"concept. This will be a new theme for Sav-on with a building with a lower profile and more light in the interior. According to the developer,this will be the first such Sav-on Drug store with this design theme. Parking for 72 cars will'be provided for on site. Most of this parking will be located in front of the drug store and retail shop building on the west side of the site; however, 4 spaces will be located to the rear of the retail shop building. This parking meets the standards for parking dimensions, backup distances and aisle widths of the Zoning Code. Access to the site will be provided by three driveways. The Barton Road driveway will be located in the middle of the block; the Mt. Vernon driveway will be located in the northwest corner of the site; and the Arliss driveway will serve the rear of the retail shops in the southeast'corner of the site. The applicant is proposing full turning movement from each of these driveways including left turns for both ingress and egress from the driveway on Barton Road. In order to make this possible,the City will require that this segment of Barton Road be restriped to facilitate these left turn movements. The applicant has hired a.traffic engineering consultant to prepare a restriping plan for this portion of Barton Road. This plan will be submitted to the City for review and will have to be approved and implemented to allow for the left turn movements from the Barton Road driveway from the site. A restriping plan will also be required for the Mt.Vernon segment in front of the store. Please see Attachment 13 from the City's Traffic Engineer calling for these restriping plans. In addition,the applicant is indicating that at least the Barton Road driveway will have some sort of special treatment with colored concrete or pavers to enhance the appearance of the parking area and to facilitate pedestrian movements along the street. Staff is suggesting that this treatment also be provided for the Mt. Vernon driveway entrance. The loading dock for the drug store will be located on its north side in the rear of the site. Delivery trucks will maneuver within the parking area in order to back into the loading dock area. In addition, the drive-thru for the pharmacy will be located on the west side of the building. Customers will be directed into the service lane of the drive-thru with appropriate signage at various locations within the site. The applicant in a letter to staff has described how the drive-thru operation will work. In that letter he indicated that a "drive-thru" pharmacy is a feature that is included in all new drug store plans. The purpose of the drive-thru is to add convenience for the customer by allowing them to determine if they want to enter the store or not to pickup their prescriptions. The drive-thru pharmacy will only sell prescription drugs and items normally dispensed by a pharmacist. No general merchandise will be sold at the drive-thru. Prescriptions can be dropped off within the store or at the drive-thru. The customer will be given a time when the prescription can be picked up. The customer will enter the drive-thru and speak directly with the pharmacist through a speaker in the window. No waiting will occur a the drive-thru for prescriptions to be dropped off and filled. For a detailed description of how the drive-thru will work,please see the attached letter from the applicant to staff, Attachment 3. In addition,the applicant has supplied a traffic study from a Sav•on in Anaheim which shows an average of 4 cars per hour utilize the drive thru. The average waiting time at the window is five minutes. Please see a copy of the referenced traffic study, Attachment 4. A six foot high decorative block wall is proposed along the site's northerly boundary to separate the commercial use of the site from the residential uses to the immediate north. The applicant has provided a sketch showing that the wall will consist of a split face concrete block with concrete wall cap. Please see Attaclunent 22 for this detail. This wall will be stepped down to 3 feet within the front yard area of the residence to the immediate north on Mt. Vernon. Additional low walls are proposed on the site to screen the open parking areas from the view along the public right-of-ways and to screen and separate the drive-thru from the interior drive adjacent to the drive-thru. However, since this is not shown on the site plan, staff is recommending that the low screening wall be extended to the side of the parking row which lies north of the driveway on Mt.Vernon;be extended to the back of the bicycle staging area on the corner of Barton/Mt.Vernon; and be added to the side of the parking row to the rear of the retail shop building. The City's Zoning Code requires a minimum parking ratio of I space for every 200 square feet of retail floor area. Based on this criteria, some 82 parking spaces would be required for this project. However,the site plan shows 72 parking spaces;ten less than what would normally be required. The Barton Road Specific Plan, in order to encourage innovative design, allows for parking reductions for such items as lot consolidation and pedestrian amenities. The site was created when Lot Merger 98-01 was approved in 1999 to merge the GT Market parcel with two residential lots to the immediate north. This entitles the resulting project to a 10%reduction in parking. In addition,the Barton Road Specific Plan allows for a parking reduction of one space for every 100 square feet of plaza area. A bicycle staging area is proposed at the southwest corner of the site measuring approximately 800 square feet in size. This translates into an additional reduction in required parking. Therefore, the proposed reduction of 10 spaces from the 82 required to the proposed 72 spaces is permitted by these two bonuses under the Barton Road Specific Plan. It should be noted that this same reduction in parking was approved by the Planning Commission when it approved the prior Rite Aid project on this site in May of 1998. Exhibit 1 B shows a large scale plan of that area in front of the retail shop building. It is the intent to utilize this area for the outside display of merchandise and outside seating area if one of the tenants is a restaurant or cafe. Conceptual Grading: The conceptual grading plan is shown on Exhibit 2. It shows that the site fall approximately 18 feet from the southeast corner to the northwest corner. It also shows that the height of the retaining wall along the northerly property line will have a maximum height of around 5 feet. At the time of this writing this conceptual grading plan is still being reviewed by the City Engineer and the City's Building and Safety Department. Staff hopes to have their comments available at the time of the public hearing on June 191h. In addition, a 8 '/s" x I I" reduction of the grading plan is shown on Attachment 5. Preliminary Landscaping: The preliminary landscaping plan is shown on Exhibit 3. The developer is proposing a variety of trees and shrubs for a total of approximately 15 percent coverage which includes the landscaping for the parking area. The Barton Road Specific Plan calls for 25 percent of the site to be landscaped. However,with the parking requirements for this project,the drive-thru and the loading area,which are necessary to make this project economically feasible,it would be extremely difficult to meet this standard. To compensate for this reduction in the amount of landscaping, staff requested a landscaping plan similar as that approved for the Rite Aid project with a landscape buffer along the northerly property Iine and a denser and greater variety of plant species along Arliss Drive and the corner of Arliss and Barton Road. In addition,the landscape architect for this project has provided a letter to the applicant indicating that "overall, the planting for this site is dense and the initial plantings are large in size." Please see the attached letter from the landscape architect,Attachment 21. The proposed landscaping plan is very similar to that approved for the Rite Aid project which also had 15 percent in landscaping. In addition, Staff is requiring additional landscaping be provide in front of the south side of the building along Barton Road to additional screen the trash enclosure and building facade along this frontage. A 8 %Z"x 11"reduction of the preliminary landscaping plan is shown as Attachment 6. Land Use Determination: The applicant has provided Staff with a breakdown of the sales departments within the proposed Sav•on Drug Store (Attachment 20). The breakdown is as follows: Pharmacy 1,006 s.f. Liquor 844 s.f. Employee Area 798 s.f. Cosmetics 800 s.f. Foodmart 1,800 s.f. Better Health 2,000 s.f. Greeting Cards 800 s.f. General Merchandise 3,875 s.f. Stock Room 1.434 s.f. Total 13,357 s.f. F The Barton Road Specific Plan lists a number of permitted uses in the Village Commercial District with a special" note that they have no more than 5,000 square feet of gross floor area. The Con-ununity Development Department has determined that the Sav•on Drug Store is a speciality type store which provides a number of special type retail uses under one roof. The intent of the Barton Road Specific Plan Village Commercial restriction of 5,000 square feet for a particular use is to prohibit large "big box"retail uses such as Wal-Mart and K-Mart. The types of uses are restricted to the General Commercial area of the Barton Road Specific Plan. No one of the departments of the proposed drug store will exceed the 5,000 limit. When the Rite Aid project was approved in 1998 the same determination was made to allow the 16.700 square foot Rite Aid store. Elevations: The elevations of all four sides of the building are shown on Exhibit 4. The front elevation shows that the building will have a rustic, Mediterranean, motif with the use of clay tile, exposed wood rafters, fascia, beams and columns with the extensive use of riverrock and earth tones. The front entrance to the drug store will be covered by a tower/entrance way. The pharmacy drive-thru will also be covered by a "pop out", and the front of the retail shop building will have a covered walkway. Each end of the building will be anchored by additional tower structures or"pop out"to give massing to the structure and eliminate any"box like effects." It is Staff s understanding that the architect for the project designed this building after reviewing the design guidelines ofthe Barton Road Specific Plan. The right side elevation shows what the building will look like from the Barton Road side. The retail shop building will be accentuated with rough sawn wood trellis. Additional tile accents will be located on the upper portion of the building in square patterns. It should be pointed out that the proposed trash enclosure (which will be visible from Barton Road) to the rear of the retail shop building will be screened with a wood trellis. For a detail on how this will look please see Attachment 7. Again,river rock stone veneer will be used on this side of the building. Massing will be added to the building by the use of towers at each end to add variety and depth to this side. Staff is also requiring additional landscaping be added to break up and soften the facade along this frontage. The rear elevation is that side of the building which will back up to Arliss Drive. It will be very similar to the elevation on Barton Road, again utilizing tile accents to break up the wall affect together with wood trellis and anchor tower structures. In addition,the proposed landscaping along Arliss will screen the lower portions of building from view and will break up the long wall effect. The left side which is the north side of the building will be similarly treated, but it will not be that visible or noticeable from any public street. The architect has incorporated many of the Barton Road Specific Plan architectural design principles in the design of the proposed building. Some of these architectural treatments include multi-planed pitched roofs and varied heights so form distinct massing elements. Extensive use of river rock is used around the building entrance and in other locations on the building. A tower over the store entrance helps to identify the"rustic"type of architecture and is the focal point of the store and will be used to display the "Sav•on" wall identification sign. A 8 '/z"x 11" reduction of the four elevations is shown on Attachment 8. Conceptual Sign Program: The site plan and elevations show several proposed sign locations including three monument type signs along the three streets fronting the site. The applicant has provided details of the proposed signage but for informational purposes only. Please see Attachment 9. The sign program for this project will be subject to a future review and approval by the Community Development Director. If Staff determines that the sign program does not conform to the sign standards of the Barton Road Specific Plan, it will be necessary to present the sign program to the Planning Commission. The Commission has the authority to modify the sign standards if it finds the proposed sign program is creative and innovative or is a"sign solution"to an exceptional or unusual circumstances. Color and Materials Board: A "Color and Materials" board for this project will be made available at the public hearing for the Planning Commission's information and review. According to the architect, though, the building will utilize natural appearing materials with earth tones. Tentative Parcel Map: The applicant is also proposing that the site be divided into two parcels under TPM-03-01 as shown on Exhibits 5. The County Recorder's number for the tentative parcel map is PM 16249. Parcel 1 will contain 46,068 square feet(1.12646 acres);this parcel will contain the Sav•on Building. Parcel 2 will contain 15,524 square feet(.35638 acres);it will contain the retail shop building. Each parcel will also contain off-street parking for the commercial use. A reciprocal access and parking agreement will be required prior to final map approval. In addition, each of the proposed parcels meets the development standards of the Barton Road Specific Plan-Village Commercial category. The reason for the lot split is for "tax" considerations. Sav•on wishes to be able to pay its own property taxes on the building it occupies. The developer will retain ownership of both parcels. Please see Attachment 10 for an 8 ''/z"x 11" reduction of the proposed parcel map. REVIEWING AGENCY COMMENTS: The following comments were made by various local agencies in reviewing this project: Building and Safety: Please refer to the comments made by the Director of Building and Safety/Public Works in his memorandum of June 10, 2003 (Attachment 11). City Engineer, Elroy Kiepke: Please refer to the City Engineer, Leroy Kiepke of Willdan and Associates in his memorandum of May 27, 2003 (Attachment 12). City Traffic Engineer: Please refer to the comments made by the City Traffic Engineer in his memorandum to Staff on June 11, 2003 (Attachment 13). County of San Bernardino. Fire Department. Community Safety Division: Please refer to the comments made by the County Fire Department in its letter dated June 12,2003 (Attachment 14). Countv of San Bernardino. Fire Department. Hazardous Materials Division: Please refer to the comments made by the Hazardous Materials Division of County Fire in its letter dated May 23, 2003 (Attachment 15). County Department of Public Hearth: Please refer to the comments made by the Department of Public Hearth in its memorandum dated May 22, 2003 (Attachment 16). The Gas Company: Please refer to the letter from the Gas Company dated May 22, 2003 (Attachment 17). TRAFFIC IMPACT FEE: This project will be required to pay traffic signal improvement and circulation improvement fees as set forth by Ordinance No. 190. Said fees for retail commercial are $150 per TSF-GLA for the traffic signal improvement and$890 per TSF-GLA for the circulation improvement. These fees are to be paid prior to the issuance of building permits. ENVIRONMENTAL REVIEW: This project to construct a 13,357 square foot drug store with drive-thru and a 3,000 squar foot retail shop building is"Categorically Exempt"per the California Environmental Quality Act,Article 19, Section 15332, Class 32 which allows for in-fill development meeting the following conditions: a) The project is consistent with the applicable general plan designation as well as with applicable zoning designations and regulations. b) The proposed development occurs with the city limits on a project site of no more than 5 acres. c) The project site has no value as habitat for endangered, rare or threatened species. d) Approval of the project would not result in any significant effects relating to traffic. noise, air quality or water quality. e) The site can be adequately served by all required utilities and public services. In addition,the second part of the project to divide the site into two new parcels per TPM-03-01 is Categorically Exempt per the California Enviromrental Quality Act, Article 19, Section 15315, Class 15,which allows for minor land divisions of property in urbanized areas zoned for residential, commercial, or industrial uses into four or fewer parcels when the division is in conformance with the General Plan and zoning,no variances or exceptions are required; all services and access to the proposed parcels to local standards are available;the parcel was not involved in a division of a larger parcel within the previous 2 years, and the parcel does not have an average slope greater than 20 percent. FINDINGS: Section 18.63.060 of the Zoning Code requires that specific findings be made by the Planning Commission in approving a site and architectural review application. In addition,Section 18.83.050 of the Zoning Code specifies the findings to be made in approving a conditional use permit. These findings have been incorporated into the Resolution of Approval (Attachment 18) for the site and architectural review and conditional use permit. In addition, the findings required for the approval of a tentative parcel map were based on the Subdivision Ordinance of San Bernardino County and have been incorporated into the Resolution of Approval (Attachment 19) for the tentative parcel map. CONDITIONS OF APPROVAL: Upon approval by the Planning Commission,the proposed drug store with drive-thru and retail shop building will be subject to the proposed conditions as shown in the Resolution of Approval (Attachment 18). The requested tentative parcel map will be subject to the proposed conditions as shown in the Resolution of Approval(Attachment 19)which will have to acted on by the City Council following a recommendation by the Planning Commission. RECOMMENDATION: The staff recommends that the Planning Commission approve the proposed drug store with drive- thru and retail shop building under SA-03-05, CUP-03-04 and E-03-04 as called for by the attached Resolution of Approval (Attachment 18). In addition, staff also recommends that the Plaiming Commission recommend to the City Council the approval of the proposed creation of two lots under TPM-03-01 and E-03-04 as called for by the attached Resolution of Approval for the tentative parcel map (Attachment 19). Jeally mitt' 2� gnatureGary L. oontz, unity Development Director it IA -Proposed site plan at 1" =20' scale Exhi • - Site plan for area in front of retail shop building Exhibit 2 - o ual grading plan for the site - Exhibit 3 -Pre limtna dscaping Plan Exhibit 4 -Proposed Elevatt all four sides of the building Exhibit 5 -Tentative Parcel Map to he site into two parcels Attachments: Attachment 1 - "Letter of Intent"from the applicant Attachment 2 - 8 '/2"xl 1" reduction of site plan Attachment 3 -Letter from applicant describing the drive-thru operation Attachment 4 -Reference traffic study for drive-thru Attachment 5 - 8 %2"xl 1" reduction of conceptual grading plan Attachment 6 - 8 ''/2"xl 1" of the preliminary landscaping plan Attachment 7:Detail on the proposed trash enclosure in rear of retail area Attachment 8 - 8 ''/2"xl 1" reduction of elevations of the building Attachment 9- Conceptual sign program for this project Attachment 10- 8 '/2"xl 1" reduction of proposed tentative parcel map Attachment 11 -Memorandum from Building and Safety dated 6-10-03 Attachment 12 -Memorandum from the City Engineer dated 5-27-03 Attachment 13 -Memorandum from the City Traffic Engineer dated 6-11-03 Attachment 14-Letter froth the County Fire Department dated 6-12-03 Attachment 15- Letter from County Fire-Haz-Met Division dated 5-23-03 Attachment 16 -Memorandum from County Health dated 5-22-03 Attachment 17 -Letter from the Gas Company dated 5-22-03 Attachment 18 -Resolution of Approval for SA-03-05/CUP-03-04/E-03-04 Attachment 19-Resolution of Approval for TPM-03-01 Attachment 20 -Letter from the applicant showing the breakdown of different departments within the proposed Savon store Attachment 21 -Letter to the applicant from the landscape architect regarding planting density. Attachment 22 -Northerly boundary wall detail elevation and section c:\MyFiles\JOHN\RITEAID-SAVON\commstaffsaO3-05.rpt.2 City of Grand Terrace Planning Department 22795 Barton Road Grand Terrace, CA 92313 May 15, 2003 LETTER OF INTENT Sav-on Drug Store and Retail Shop Building 22524 Barton Road, Grand Terrace, CA This project proposes a 13,357 square foot Sav-on Drug Store with a single lane drive thru pharmacy, and a 3,000 square foot retail shop building on approximately 1.5 acres of commercially zoned land. The Sav-on Drug Store will be a full service pharmacy with alcohol sales, a foodmart section, general retail, cosmetics, and sundries. We are also requesting consideration to operate the store twenty-four hours. The drive thru pharmacy will only dispense prescription drugs and items that would be handed out by a pharmacists in conjunction with the prescriptions. The 3,000 square foot retail shop building is proposing general retail to include services not found in the Sav-on Store. A large covered area is proposed in front of the shop building providing space for the tenants to display their merchandise. The overall architectural theme will be consistent between the shop building and the Sav-on Store to promote continuity on this property. ATTACHMENT 1' Avg LAND PLANNING - ENTITLEMENTS - LAND SURVEYING YOKE:714-508.1126-FAX:714.508.1115 (NRISTIAN LAND SERVICES, IN(. June 9,2003 Mr. John Lampe City of Grand 'Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 909.409.2247 RE: Proposed Sav-on Drug Store Drive Thru Pharmacy Mr. Lampe: The drive thru pharmacy is a feature that is included in all new drug store plans. The purpose of the drive thru is to add convenience to the customer by allowing them to determine if they want to enter the store or not to pick up their prescriptions. The drive thru meets the needs of mothers with sick children who don't want to bring them in to the store,the elderly, people who don't have time to come inside, and the general public who like the convenience of drive thru's. The drive thru pharmacy only sells prescription drugs and items normally dispensed by a pharmacist. No general merchandise (toys, food, alcohol, nail polish, etc.) is sold at this location. The drive thru pharmacy is governed by the State Pharmaceutical Licensing Board, which requires that a licensed pharmacist dispense all prescription drugs. Prescriptions can be dropped off at the store, phoned in by a doctor, or dropped off at the drive thru pharmacy. In all instances, the customer will be given a time when the prescription can be picked up. The customer will enter the drive thru pharmacy and speak directly with the pharmacist through a speaker in the window. Any questions will be answered and the customer will drive off. No waiting will occur at the drive thru for prescriptions to be dropped off and filled. I have attached a Traffic Study from a store in Anaheim, which indicates that an average of 4 cars per hour utilize the drive thru. The average waiting time at the window is five minutes. The study also indicated that on the day studied, 25 % of the total pharmacy customers utilized the services of the drive thru to drop off or pick up their prescriptions. Please review the report and contact me with any questions. Sincerely, I� f Daryl J:+Cliristian Christian Land Services, Inc. ATTACHMENT 3 14712 FRANKLIN AvE. - Sum A - TuSTIN. (A anRn - maiN(hristianlandcorviroc rnm FEB-28-2000 MON 10: 10 AM ALBERTSONS D&C DEF1• M NU. �UH bb44i P. 01iO3 NPV-14-1997 11:11 FROM LEADS TO 17147397891 P-002/004 X. Introduction The purpose of this study on the drive-thru was to obtain information for the stacking requirements of drive-thru prescription pick-up end drop-off for a typical Sav-on Drug Store. This lnfor=tion will be utilized in applying fora variance of the typical drive thru stacldtlg requirements in the City of Pomona. The location of the Sav-on Drug Store in study is located at 275 S. xuelid St. (Northwest corner of Buclid do Srosidway) in Anahelrn, California. rX. Study The drive-thru lanes are located at the south side of the store, adJacent to Broadway and include two driveways shared by the dcJiv_ety trucks. The lanes are away from main parking and main aGCC57. which makes the access to and from the window very convenient and well delineated, There are two lanes available for the pharmacy, one serving the window for prescription pick-up and the other serving the pneumatic tube for proscription drop-off. The length of each entire lane is approximately 200 feet, of which only 60 feet are used for stacking and 140 feet for exit_lane. Neither lane is designated for picric-up nor drop-off so the pneurnatie tube (drop-off) lane could have quite possibly not hive been used if the window (pick-up) lane was available. DriVNthru customers were obscryed and-data was taken in intervals of five (5) minutes from 9:00 am through 9:00 �-. prn (regular business hours). It was observed that during this 12 hour period, the maximum stacking was three(3) cars, onr.at the window and two Waiting. The maximum time at window was 10 minutes-10 seconds with an average time of S minutes, A total of ' t 47 customers used the drive-thru window during this period of observation. During this study only one (1) customer used the pneumatic tube lane. Site observations of number of curs per period, meximum stacking per period and time at window, are shown in the attached Table A. Conclusion Information from the attending pharrnaeLst indicates that Monday is the busiest day of the week for the pharmacy. Tuesday is considered to bo the second busiest day of the week. The pharmacy wstomor volume on the date of this study. December 17.1996 was considered by the pharmacist to be an,riverage number of ctistomers fat a Tuesday. The pharmacist estimated there were approximately 200 customers served by the pharmacy this day. Observations of the drive-thru lanes show 46 customers used the drive-tbru window and 1 (one) used the pneumatic tube. The 47 drive-thru customers accounted fbr approximately 25% of the total pharmacy customers. 1 • ATTACHMENT 4 1 2 NOV 14 '97 10: 14 602 a33 'S FEB-29-2000 09:33 2093956442 96i P.01 FEB-28-2000 MON 10, 11 AM ALBE RTSONS U&C DEFT W NO, 2UHUbb442 F. 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Ws'T r' .......... 0 D/F MONUMENT SIGN 9.0 AMPS SIDE VIEW WITH READERBOARD- 7'-0" HIGH 1/4"=1'-0" 1/4"=1'-0" TWO REQUIRED FABRICATED ALUMINUM MONUMENT SIGN&TRIM WITH TEXTURE FINISH TO MATCH BUILDING COLORS,COPY IS ROUTED OUT OF BACKGROUND "SAWON DRUGS"COPY IS 1/2"CLEAR PLEX PUSH THROUGH LETTERS WITH #3630-53 CARDINAL RED VINYL OVER'TRANSLUCENT WHITE VINYL ON LETTER FACE LETTERS ARE BACKED UP WITH WHITE PLEX "RX DRIVE-THRU"COPY IS ROUTED OUT&BACKED UP WITH#2793 RED PLEX READERBOARD-WHITE TUFF-GLASS FACES WITH 3 LINES OF 6"HIGH ZIP-CHANGE COPY DARK BRONZE MOLDINGS WITH CLEAR LE'XAN LOCKABLE COVER,HINGED AT TOP 800 M.A.FLUORESCENT ILLUMINATION BEHIND COPY&READERBOARD TENTATIVE PARCEL MAP No. 16249 OF LOTS 26, 27, AND THOSE PORTIONS OF LOTS 1, 2, 3 AND 28 IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, PER TRACT No. 3444, BOOK 45, PAGES 87, 88 AND 89 OF MAPS FILED IN THE OFFICE OF THE RECORDER OF SAID COUNTY. Legend r ---------------------------------------- — • i L�•E TAHI_P I - • Zoned RI-72 Sage Faneb' I CX*r,/F- iAW:::] i I ---------- W-44 1 Tract No.SW ,---r-. ------ i I tax f s T _ AM ul/a-YEFfi I i •Ilf''_ 1 . ... �UU::�....f:x`.innrn �.:., p 1 � 4 _ _ IY cn -171177 _.. .._.. II ....�.I � I �'I"'•n— l^r 'a-9''• w /: I ..ter I � � 1.'• / !+•r a rlr / t I�/I� I I o ur`wyMm 4r r„� I ; � I tM e /r I •��►J '� 1011rf10 1 Ir/':1 I t rar m..r,o y al'•� -----__J--�i � I o� !• /`� � ev� I ,y ;, `i ``y •l /..�. r��^"• 1 04 rNL_� � •� �4 ��t�^-S LM 79 r •• i ' __ __ ___ .a r � a E "w"I� I I ••^•:•,�� '/, I — __o-___ -A O {o- O __ o».:ra... Naga; 1 I '•Ny. y I/' Pert;el 1 I ( I ,., ,v .i I i 4ameu r 0-' e , ms sef: , � I I �' y?�� ' � ' :I rw �, �' 1.1Z��ClCd � � � tlF' 1 S•' I �'�1 _ W �� _ -110 wN oS1636f30 I� � ( I �i..-..�� •. ' ' ~ ` � r Lx 11� � � i ^ O 1 V� i�'rt.. I �wm W _ _________�-____ ___,._,___ _� __ I ^�� 1 1 , �M � I � o_w "..,.•r•:'i'u a N 81 I I I I I P. RE AILISr. y a ' P 2 , i I; i o Z ., 16,G2I Ff aa) I I 0 a i I S 5 �i ly .� .,y I I O.S6Q4B dcrxa I 1 •�::3 a __----_- I V✓.1 �rr.,y.�._:�r - I rom�eu j .Er ~ I I' �I , O WC SCAM ti U _j 1 - a wn ono-xl•a ' ' J i� � �r'�I �•,r _ I I �/ _... -..___!Y _.1 } r ..... _ -.:�tl�C...2Jaa"lµyy_ � Il m R- d :-:e.-:::-rn, ,r'4.:.a:. ... Y. '1' 1'�9�- •rti '1• '�r ..—`G'I - O h- S. ���rx2,.,x��h.'. -i F4 A "..war ehe 1•-le =� BARTON ROAD r. — . — — — — - -..- - 77 __ ••,`� `q' Sao r ------------------------------- -----_--------__- ---_----------------------------- �' AM ma mlm nrn MVfi-r i Ant 19&9 06 i nvx 10,0" Portion WJWSA RANW0 MS.t3/0 I t I 1 I Zoned Wage Commercial I _ 12-8.5359 MEMORANDUM TO: John Lampe, Associate Planner FROM: Jerry Glander, Director of Building and Safety/Public Works Ti DATE: June 10, 2003 SUBJECT: 22524 Barton Road- SA-03-05, CUP-03-04 &E-03-04 -SAV-ON Drugs The following recommendations should be considered as conditions of approval for the proposed project. A. On-site - Provide the Following: 1. Title Report. 2. Preliminary soils report. 3. Plot plan. 4. Grading and drainage plan. 5. Survey corner monuments. 6. Comply with A.D.A. requirements. 7. Provide complete set of building plans. B. Offsite - Provide street improvement plans to show the following: 1. Installation of undersidewalk drains per San Bernardino County Standard Drawing 210 and 210A. 2. Installation of standard ornamental street lights on Mt. Vernon, Barton Road and Arliss. 3. Relocate existing utility pole at north end of project on Mt. Vernon. . 4. Install curb taper on Mt. Vernon, north end of project. 5. Additional right-of-way is required at the street intersection of Barton Road and Mt. Vernon Avenue to accommodate street improvements for a 35' curb radius with a corner cut off. 6. Install new sidewalk ramp with a corner cut off on Barton Rd. and Mt. Vernon Ave., per San Bernardino County STD 110D. 7. All driveway approaches shall comply with A.D.A.requirements for sidewalk crossing. 8. Remove curb along Arliss Drive, install new 8" curb and gutter per San Bemadino County STD. 115. Page 1 of 2 ATTACHMENT 11 June 10, 2003 12-8.5359 9. Remove and replace broken, uneven sections of sidewalk to eliminate trip hazard. 10. Remove and replace curb and gutter on Barton Road and Mt. Vernon Avenue. 11. Install new sidewalk on Mt. Vernon Ave. and Arliss Dr. as necessary. ' 12. Provide for a bus stop turnout between Arliss and new driveway on Barton Rd by moving the curb and gutter over 7ft. (No additional dedication required) C. General 1. Pay capital improvement fees. a. Sewer b. Street C. Parks d. Storm drain e. Circulation improvement f. Signal improvement g. Any unpaid special assessments. 2. Provide will serve letter from Riverside Highland Water Company. 3. All utilities shall be run underground. 4. Pay school impaction fees. 5. Pay all plan check, permit and inspection fees. 6. All improvements shall be designed by persons registered and licensed to perform such work pursuant to the State of California Business and Professions Code, which shall comply with all applicable requirements of the 2001 California Building Code, 2001 California Electrical Code, 2001 California Plumbing Code, 2001 California Mechanical Code, American Disabilities Act, Title 24 California Energy Requirements and the Grand Terrace Municipal Code. Page 2 of 2 ,MA].27'2003 13:85 46339 P.0C2/005 MEMQF'J NDLIM To: John Lampe, associate Planner, From, Elroy kiepke, City Engineer Date: May 27, 2003 Re: TENTATIVE PARCEL MAP NO, 03-01, SA 03-05, CUP 03-04, E 03-04 and MD 03-03 all located at 22524 Barton Road. Attached for your consideration are the City Engineer's recommended conditions of approvals for the referenced project. Attachment ATTACHMENT 12 ' ifhY.2, 12003 13:45 46339 F.003/005 City Engineer's Recommended Conditions of Approval for Sav-On Drugs at 22524 Barton Road Page 1 GENERAL 1. Details shown on the plans are not necessarily approved. Any details which are inconsistent with requirements of Ordinances,general conditions of approval,or City Engineer's policies must be specifically approved in the renal map or improvement plan approvals. 2. A final parcel map prepared by, or under the direction of a Registered Civil Engineer authorized to practice land surveying, or a Licensed Land Surveyor, must be processed through the City Engineer's office prior to being filed with the County Recorder. 3. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final parcel map is released for filing with the County Recorder. 4. Monumentation of parcel map boundaries, street centerline and lot boundaries is required for a map based on a field surrey. 5. Final parcel map shall be filed with the County Recorder and one (1) mylar copy of filed map shall be submitted to the City Engineer's office prior to issuance of building permits. 5. Comply with ail requirements of the Subdivision Map Act. 7. Approval for filing of this land division is contingent upon approval of plans and specifications mentioned below. If the improvements are not installed prior to the filing of this division, the developer must submit an Undertaking Agreement and a Faithful Performance and Labor and Materials Bond in the amount estimated by the City Engineer guaranteeing the installation of the improvements. S. The City reserves the right to impose any new, plan check and/or permit fees approved by City Council subsequent to tentative approval of this map. DRAINAGE AND GRADING 9. Prior to the recordation of the final map, grading and drainage plans must be approved to provide for contributory drainage from adjoining properties as approved by the City Engineer, including dedication, of the necessary easements. ti^AY 2-'2003 13:4F. #6339 F-004/005 City Engineer's Recommended Conditions of Approval for Sav-On Drugs at 22524 Barton Road Page 2 10. Developer shall prepare a covenant, subject to City Engineer's approval, to allow cross lot drainage. 11. Sur-ace water generated from Lot 1 shall not drain over the sidewalk or driveway into the gutter on hot. Vernon Avenue. ROAD 12. Plans for street improvements and street light layout far the proposed street shall be submitted to the City Engineer and must be approved prior to fling the final map. Mt.Vernon Avenue shall have full curb gutter and sidewalk improvements. Barton Road shall have plans for the proposed access point. Arliss Drive shall have full curb gutter and Sidewalk improvements. 13. New drive approaches shall be constructed at least 5'on arterial streets from any above-ground obstructions in the public right-of-way to the top of 'Y' or the obstruction shall be relocated. 14. Existing drive approaches on Mt. Vernon Avenue and Arliss Drive shall be closed with full curb, gutter and sidewalk. 15. Damaged curb, gutter and sidewalk along Barton Road shall be reconstructed. 16. Developer shall construct a wheelchair ramp per City standards at the corner of Arliss Drive and Barton Road. SEWER 17. Approval of this land division is Contingent upon providing separate house sewer laterals to serve each lot of the land division. 18. The developer shall consult the City Engineer to determine the sewer location and design requirements. UTILITIES 19 Power. telephone and cable television service shali be underground. 20. Any utilities that are in conflict V��itl� the development shall ire relocated at the devoiciper's expense. ` ,1-!AY.:_'7'2CO3 13:4"i ,%3'Y9 ?.Oi)5iC05 City Engineer's Recommended Conditions of Approval for Sav-On Drugs at 22524 Barton Road Page 3 WATER 21. All lots shall be served by adequately sized water system facilities, which shall include fire hydrants of th�e.size,type and location as determined by the Fire Chief. 22. The;water rnains shall be of sufficient size to accornmodaie the total domestic and Pre flow required for the land division. Domestic flows required are to be determined by the City Engineer. Fire flows required are to be determined by the Fire Chief. ' 23. Plans and specifications for the water system facilities shall be submitted for approval to the water company serving this land division. The subdivider shall submit: an agreement and other evidence, satisfactory to the City Engineer, indicating that the subdivider has entered into a contract with the servicing water purveyor guaranteeing payment and installation of the water improvements. 24. Prior to the fling of the final map, there shall also be filed with the City Engineer, a statement from the water purveyor indicating subdivider compliance with the Fire Chiefs fire flow requirements. Wednesday,June 11,2003 8;40 AM Craig S.Neustaedter 949 552 4357 p.01 TEP sw P.O. Box 18355 phone:,949 552 4357 Irvine CA 92M fax: 909494 4408 e-mall: cepirvinelgewthilnk:net moblie: 909 283 0383 Date: June 11, 2003 To: John Lampe, Associate Planner, City of Grand Terrace From: Craig S. Neustaedter - � , Registered Traffic-Engineer (TR1433) Subject: Comments on Sav-on Drive-thru Pharmacy Location: 22524 Barton Road File No: $A-03-05, CUP-03-04, TPM-03-01, E-03-04 The proposed project may have traffic impacts on Barton Rd. Specifically, left turn egress and ingress to the project site from Barton Road could conflict with on street traffic. In addition, striping and signal modifications (loop detectors) will need to be made in order to accommodate full access to the project site. In response to these concerns, the following conditions of approval are recommended: 1. Prior to the issuance of a building permit, the applicant shall submit signing, striping, and signal modification plans for Barton Road and Mt. Vernon Av. to provide left turn ingress and left turn egress to the project site. The plans shall be subject to the review and approval of the City Community Development Director. - 2. If the City Community Development Director determines that left turn ingress and/or left turn egress cannot be provided in a safe manner on Barton Road, the applicant shall construct a barrier median to prevent the unsafe movements. The applicant shall bond for the construction of a barrier median for a period of five (5) years following occupancy, should the City Community Development Director determine that left turns cannot be safely made subsequent to occupancy of the project site. Transportation Engineering and Planning, Inc. ATTACHMENT 13 i i C04TY OF SAN BERNARDINO EPONOMICIENT COUNTY FIRE DEPARTMENT � AND PUBLIC ERVIDEVEiOFt�GRO _,,.co;!rrr.��,, - AND PUBLIC 5EAUit:ES GROUP, MIN OFFICE OF THE FIRE MARSHAL /" I PETER.R.HILLS COMMUNITY'SAFETY DIVISION Fire Chia( 620 South 'E,l Street • San Bernardino,CA 92415.0179 County Fire Warden (909)386.8400 • Fax(909)386.8460 ,TUNE 12,2003 - i CHRISTIAN LAND SERVICE 22524]SARTON ROAD GRAND TERRACE,CA 92313 i FILE: MIS CT03/7409 LOCATION:22524 BARTON ROAD—GRAND TERRACE. PROJECT TYPE: RETAIL STORE SQUARE FOOTAGE: 16,357 PLANNER:JOHN'LAMPE Dear Applicant. With respect to the'conditions of approval regarding the above referenceA project,the San Efernardino �f County Fire Department requires the following fire protection measures to be provided in a�cordance with applicable local ordinances, codes.-and/or recognized fire protection standards. - i The following information of this document sets forth the 11RE C:ONDITI0,MS and GUIDELINES which ;are applied to this project. ❑Approved [R Approved w/conditions E]Not Approved i ,FIRE CONDITI01% Jarisdiction. The above referenced project is under the jurisdiction of the: San Bernardino County Fire Department herein("Fire Department"). Prior to any construction occurring op any parcel; the applicant shall contact the Fire Department for verification of current fire protection requirements. All new construction shall comply with the current Uniform Fire Code .r&lui)-ements and all applicable statutes, codes, ordinances and standards of the Fire Department..[F-1 I i _Water System. Prior to any land disturbance, the water systems shall be desi 'led to meet the required fire flow for this development and shall be.approved by the Fire Depar_me it. The required fire flow shall be determined by using Appendix 1IIA of the Uniform Fire Code, The Fire]Flow for this project small be: � 3500 GPM for a 214our duration at 20 psi residual operating pressure, Currently the project.: ❑ Meets Fire Flow ❑ Does not meet Fire F10% Except f (, or individual single family residences, the zpplieant shall submit four i4) copies of the water system improve-merit plans to the Fire 'Department for review and appro�'al_ New water systems shall have niinimuni eight (8) inch mains, six (6) inch laterals, six 0) rnch riser and an approved six(6) inch fire h:?drant. Standard_903.1 111-51 ATTACHMENT 14 i ili'IIS GT03/7409 j JUNE 12,2003 I P=`ge 2 I Fire Fee. The required fire fees(currently$103.00)shall be paid to the Fire Depai tment. [F-40al ! Access. The development and each phase thereof shall have a minimum of 2 po(ints of vehicular j s.ecess. These are for firelemergency equipment access and for evacuation routes. Standard [F41] Combustible Protection. Prior to combustibles, being placed on the project lite an approved paved road with curb and gutter and fire hydrants with an acceptable water ;system shall be installed. The topcoat of asphalt does not have to be installed until final inspecttol and occupancy. [F-44] I Water system. A waxer system approved and inspected by the Fire Department�s required. The system shall be operational, prior to any combustibles being stored on the site, IIThe applicant is required to provide a minimum of one new six (6) inch fire hydrant assembly wits two(2)two and one half(2 112)inch and one(1)four(4)inch outlet. All fire hydrants shah be spaced no more than three hundred (300)feet apart and no more than one hundred fifty(ISO)feet from!any portion of a structure. Detached single family residential developments may increase the spacing between i hydrants to be no more than six hundred(600)feet and no more than three hundred(300)feet any portion of a detached single family structure.Standard 901.4 [F-54 I i Hydrant Marking. Blue reflective pavement markers indicating fire hydrant locations shall be installed as specified by the Firo Department. In areas where snow removal occurs or non-paved roads exist,the blue reflective hydrant marker shall be posted on an approved post!along the side of the road, no more than three (3) feet from the hydrant and at least six (6) fee high above the adjacent road. Stand.rd 901.4.3. [)i<80] I ! Non-R"identlal_Addressint. Commercial and industrial developments of 100,b00 sq. ft or less shall have the street address installed on the buildin- with numbers that are a 111inimutn six (6) inches in height and with a three quarter (3/4) inch stroke. The street address shall be visible from the street. During the hours of darkness, the numbers shall be electrically iilurnibated (internal or external). Where the building is two hundred (200) feet or more from the roadway, additional non- illuminated contrasting six (6) inch nornbers shall be displayed at the property access entrances. Standard 901.4.4 [F82_I i I j Sincerely, ! I j LD0&U(fC!RACPRD Planning&Engineering Supervisor DC Js j i i i i j i r , COUNTY OF SAN BERNARDINO ECONOIC DEVELOPMENT COUNTY FIRE DEPARTMENT AND PUBLIC SERVICES GROUP SAN B[ANAMINO OFFICE OF THE FIRE MARSHAL ""''� PETER R.HILLS HAZARDOUS MATERIALS DIVISION Fire Chief 620 South "E" Street • San Bernardino, CA 92415-0153 County Fire Warden (909)386-8401 - Fax(909)386-8460 23 May 2003 City of Grand Terrace lisc E I V L Community and Economic Development Department 22795 Barton Road Ay 2 2-0015 Grand Terrace, CA 92313-5295 ATTENTION: JOHN LAMPE, ASSOCIATE PLANNER FILE NO: SA-03-05, CUP-03-04; MD 03-03, TPM-03-01 AND E-03-04 APPLICANT: CHRISTIAN LAND SERVICES,INC. LOCATION: 22524 BARTON ROAD Dear Mr. Lampe: The San Bernardino County Fire Department Hazardous Materials Division has the following conditions for the above-mentioned project: PRIOR TO OCCUPANCY: 1. Operator shall submit a Business Emergency/Contingency Plan for emergency release or threatened release of hazardous materials and wastes or a letter of exemption. Contact Office of the Fire Marshal, Hazardous Materials Division at (909) 386-8401. 2. Applicant shall be required to apply for one or more of the following: a Hazardous Materials Handler Permit, a Hazardous Waste Generator Permit, an Aboveground Storage Tank Permit, and/or an Underground Storage Tank Permit. For information, Office of the Fire Marshal, Hazardous Materials Division at (909) 386-8401. Should you have any further questions, comments, or concerns,please feel free to contact me at (909) 386-8401. ISTEN RIEGEL, MPH, REHS ATTACHMENT 15 Ifl2 Accident Prevention Program sf•!,`i i4 ,.. .., "�„_. 1t . . _ .. _ ,. ':.._..t, ...;�->'Z>§1?C�vWf i, ;t1,� Ira" I :=11a,_ ':S I;-',�i:.,. ,. .., .. C�X:t Diu isCe ail:D •.±L7,c,>:i":-`', .. _�.. _ Y`a isi5tr3C: CLC•51�F?�sF:. �2 `3S4;:E42=:.. �ti.: Ii �f:t:.""'-•g; �?4V::� ......-.. .,oe ..`I+Y'7G: MEMO Department of Public Health , Environmental Health Services Division SAN BERNARDINO DATE: May 22, 2003 PHONE: 387-4666 MAIL CODE: 0160 FROM: Mike Farrell, REHS Land Use Section, EHS afif Poo" TO: John Lampe,Associate Planner MAIL CODE: 0181 22795 Barton Rd Grand Terrace, CA 92313 Sjb &-C8. CUP 03-04 All food facilities must be constructed to meet compliance with the California Uniform Retail Food Facilities Law. Have the applicant contact the Plan Check Section of Environmental Health Services (909) 387-3047 for review and approval of food facilities construction plans. ATTACHMENT 16 r , Southern California Gas Company 1981 W.Lugonia Avenue Redlands,CA 92374-9720 The Gas Mailing Address: Company° PO Box 3003 Redlands,CA 92373-0306 A Sempra Energy°amity May 22, 2003 Gas Co. Reference: Site: 22524 Barton Rd. City of Grand Terrace Attn: John Lampe 22795 Barton Road Grand Terrace, CA 92313-5295 Re: SA-03-05, MD-03-03, TPM-03-01 and E-03-04 Thank you for the opportunity to review your plans for the referenced project. We have no continents or recommendations to submit on this particular development project. If you need any additional information,please call Gertman Thomas at (909).335-7733. Sincerely, Ro elio Rawlins Technical Supervisor ATTACHMENT 17 RESOLUTION NO. 03- RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING SITE AND ARCHITECTURAL CASE NO. 03-05, CONDITIONAL USE PERMIT NO. 03-04 AND ENVIRONMENTAL REVIEW CASE NO. 03-04 FOR THE CONSTRUCTION OF A 13,357 SQUARE FOOT DRUG STORE WITH DRIVE-THRU AND A 3,000 SQUARE FOOT RETAIL SHOP BUILDING WITHIN THE BARTON ROAD SPECIFIC PLAN -VILLAGE COMMERCIAL DISTRICT ON A VACANT, 1.5 ACRE PARCEL ON THE NORTHEAST CORNER OF BARTON ROAD AND MT. VERNON AVENUE IN THE CITY OF'GRAND TERRACE t -WHEREAS., the applicant has applied for the approval of Site and Architectural Review Case No. 03-05 and Conditional Use Permit Case No. 03-04 to construct a 13,357 square foot drug store with drive-thru and a 3,000 square foot retail shop building; and WHEREAS, a properly noticed public hearing was held bythe Planning Commission on Thursday, June 19, 2003; and WHEREAS, under the California Environmental Quality. Act (CEQA) Article 19, Section 15332, Class 32 in that this project qualifies for a Categorical Exemption, Class 32, that will not have a significant effect on the environment. NOW THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, AS FOLLOWS: 1. The proposed project and uses are consistent with the intent of the Grand Terrace Municipal Code and the General Plan in that it meets the standards of the Zoning Code and proposes the construction of a 13,357 square foot drug store.with drive-thru and a 3,000 square foot retail shop building. 2. The proposed drug store with drive-thru, which requires a conditional use permit, will not be: Detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the City of Grand-Terrace because of the conditions which will be imposed on the development and operation of this project. b. Injurious to property or improvements in the neighborhood or City because of the conditions which have been imposed on the development and operation of this project. 3. The locations and configuration of all structures associated with this project are visually harmonious with this site and surrounding sites and structures, that they do not interfere with the neighbors' privacy, that they do not unnecessarily block scenic views from other structures and/or public areas, ' ATTACHMENT 18 and are in-scale with the townscape and natural landscape-of the area. The design and appearance of the drug store and retail shop building will be consistent with existing commercial development in the area and the City. In addition, the site will be appropriately landscaped to blend in with existing development and the one-story nature of the project will minimize any adverse impacts to scenic views. 2. The architectural design of the structure, its materials,,and colors utilizing earth tones are visually harmonious with surrounding development and natural landforms; are functional for the proposed project; and are consistent with the Grand Terrace Municipal Code.' Said materials will match existing materials-and colors within the City's commercial areas. 3. The plan for landscaping and open spaces provides a functional and visually pleasing setting for the structures on this'site and is harmonious s with the natural landscape of the area and nearby commercial developments. The proposed landscaping of the site will be minimize any visual impacts to the surrounding area. 4. Because the site is vacant with no natural vegetation and is not part of a hillside, there will be no indiscriminate clearing of property, destruction of trees or natural vegetation orthe excessive and unsightly grading of hillsides. Thus the natural beauty of the city, its setting and natural landforms will be preserved. v. 5. The design and locations of all signs associated with this project will be subject to the approval of a sign program to .insure that the signs will be. consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with the Grand Terrace Municipal Code. 6. Conditions of approval for this project necessary to secure the_purposes of the Grand Terrace Municipal Code and General Plan are made a part of this- approval as set forth in the accompanying Resolution of Approval. BE IT FURTHER RESOLVED that SA-03-05 and CUP-03-04 are-hereby approved subject to the following conditions:' Conditional Use for the Drive-thru: 1. The drive-thru shall be used exclusively for pharmacy type transactions, such as picking up or dropping off of prescriptions, and/or similar type of products for medicinal purposes that are sold by the pharmacy department. No food, beverages (including alcoholic) and other items not associated with the pharmacy department shall be sold through the drive-thru facility. 2. Any drive-thru generating equipment such as speakers must meet the noise standards associated with residential uses which is not to exceed 55 dbl as measured at the nearest residential property line to the drive-thru. Any drive-thru 2 speaker shall be internally located either within the building or a drive-thru pedestal if used. 3. The drive-thru facility may be used by customers whenever the drug store is open for business. Site and Architectural Review: 4. The proposed drug store and retail shop building project shall be maintained in conformance with the Site and Architectural Review as approved by the Planning Commission on June 19, 2003. All plans shall be consistent in terms of property lines and other measurements. Minor changes or clarifications may be made by the Community Development Director or his designee. 5. The proposed colors and materials to be employed shall be in substantial conformance with the color and materials board exhibited at the public hearing on June 19, 2003. 6. The proposed drug store may be opened 24 hours per day as requested. 7. Pay all applicable development fees, park fees, and school impact fees. 8. All construction activity related to this project shall comply with the City's noise ordinance as stipulated in Chapter 8.108 of the Municipal Code. 9. All construction debris shall be collected and placed in appropriate containers on a daily basis, and the construction site shall be maintained in a neat and orderly manner. t 10. All mechanical equipment shall be screened from public view, and all rooftop ^ mechanical equipment will be screened from view by either the architectural features of the building or by screening to be approved by the Community Development Director. 11. The applicant shall comply with all recommendations listed in the memorandum from the Director of Building and Safety/Public Works/Housing in his memorandum dated June 10, 2003. All off-site improvements shall be completed prior to the occupancy of either the drug store or the retail shop building. 12. The applicant shall comply with the requirements in the letter from the County Fire Department, Community Safety Division, it its letter dated June 12, 2003. 13. The applicant shall comply with all requirements in the letter from the County Fire Department, Hazardous Materials Division, in its letter dated May 23, 2003 14. A six foot high decorative block wall shall be.built along the northerly property line as shown on the site plan. Where adjacent to the front yard of the home fronting on Mt. Vernon, it shall be stepped down to 3 feet in height. The design and appearance of the wall shall be in substantial conformance with sketch labeled "Attachment 22" in the staff report. 15. All food sales on the site must conform to the requirements of the Environmental Health Service Division, Department of Public Health as discussed in its 3 memorandum dated May 22, 2003. 16. The applicant and/or developer must comply with all recommendations of the City Traffic Engineer listed in his memorandum dated June 11, 2003 17. All parking areas shall be screened by a low wall as shown on the site plan to be no lower than 2 feet, nor higher than 3 feet. It shall be constructed with a river rock veneer and suitable cap: The"design 'of the wall shall, be approved ,by the Community Development Director. 18. The low screening wall in front of the parking areas shall be extended to screen the parking lying along the northerly boundary and north of the driveway on Mt.Vernon; it shall be extended to the back,of the bicycle staging area on the corner of Barton and Mt.Vernon, excepting for a break to allow for pedestrian access; and it shall be extended to the side of the parking row lying in the rear of the retail shop building. 19. An additional landscaping area at least 5 feet in width shall be provided-at the base of the southerly elevation of the building between the trash enclosure and the east property line. The purpose of this landscaping is to provide additional screening of the trash enclosure and to screen the lower portion of the southerly elevation as seen from Barton Road. 20. The Mt. Vernon and Barton driveway entries shall have special stamped and colored concrete paving to add to the aesthetic appearance of the site and to enhance public safety by helping define pedestrian and vehicular paths. 21. The trash enclosure in the rear of the retail shop building shall be constructed in substantial conformance with the plans shown on Attachment 7. 'The gates, walls and trellis shall be painted to match the building. 22. The trash enclosure to be located along the northerly property line shall be roofed as required by the Zoning Code for any trash enclosure within 40 feet of a residential zone. The plans for this trash enclosure showing the construction details including the roof shall be approved by the Community Development Director. 23. Three copies of landscaping and irrigation plans shall be submitted to the Community Development Director for review and approval. Said plans to be, submitted prior to the issuance of building permits for the new construction. All landscaping and irrigation facilities shall be installed prior to the final occupancy of the proposed drug store and retail shop building. 24. It shall be the responsibility of the property owner and/or tenants to maintain the landscape parkways within the adjacent public right-of-way. 25. All proposed signs for this project shall be subject to a separate sign program application to be reviewed and approved by the Community Development Director. 26. All parking areas shall be surfaced and maintained with asphalt, concrete or other permanent,impervious surfacing material as required by Section 18.60.040 B of the Zoning Code. 27. Night lighting for the building and parking area shall be designed to reflect away from nearby residential areas and public roadways. Light standards on'the site shall 4, not exceed eighteen feet in height as measured from the finished grade of the parking surface. 28. The public sidewalk on Mt. Vernon shall be meandering to match the west side of Mt. Vernon. 29. The developer shall pay the appropriate traffic impact fees as required by City Ordinance No. 190 prior to the issuance of building permits. 30. All contractors working on this project shall acquire a valid City business licence. PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting held on the 19th day of June, 2003. AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED AS TO FORM: Brenda Stanfill, Doug Wilson, City Clerk Chairperson, Planning Commission c:\MyFiles\JOHN\RITEAID-SAVON\SA-03-05CUP-03-04resolution.2 5 RESOLUTION NO. 03_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA,APPROVING TENTATIVE PARCEL MAP NO. 03-01 (TPM 16249) WHEREAS,the applicant,Christian Land Services,has applied for the approval of Tentative Parcel Map No.03-01 (TPM 16249) to divide one (1) commercial property into two (2) separate, commercial parcels; and, WHEREAS, a properly noticed public hearing was held by the Planning Commission on June 19, 2003; and WI1EREAS ,under the California Environmental Quality Act(CEQA),Article 19, Section 15315, Class 15 -Minor Land Division of four or fewer parcels,this request is Categorically Exempt; and. WHEREAS,the Planning Commission recommended approval of Tentative Parcel Map No.03-01 (TPM 03-01)to the City Council at its meeting of June 19,2003; and WHEREAS, a properly noticed'public hearing was held by the City Council on .2003 -- regarding the approval of Tentative Parcel Map-03-01 (TPM 16249). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: 1. That the site is physically suitable for BRSP-VC (Barton Road Specific Plan - Village Commercial) development. 2. That the design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage. 3. That the design of the subdivision or type of improvements is not likely to cause serious public health problems or cause a threat to life and property. 4. That the proposed subdivision,together with the provisions for its design and improvements are consistent with the City's General Plan and Development Codes. 5. That the proposed subdivision, its design, density and type of development and improvements conform to the conditions imposed by the regulations of the City's Development Code and the regulations of the City of Grand Terrace. BE IT FURTHER RESOLVED THAT Tentative Parcel Map No. 03-01 (TPM 16249)is hereby approved subject to the following conditions: ATTACHMENT 19 General Conditions of Approval: 1. Details shown on the tentative parcel map are not necessarily approved. Any details which are inconsistent with requirements of ordinance, general conditions of approval, or City policies must be specifically approved in the final map or improvement plan approvals (Condition No. 1 of the May 27,2003 memorandum from the City Engineer). 2. Comply with all requirements of the Subdivision Map Act(Condition No.6 of the May 27, 2003 memorandum from the City Engineer). 3. The City reserves the right to impose any new plan check and/or permit fees approved by the City Council subsequent to the tentative approval of this map (Condition No.8 of the May 27, 2003 memorandum from the City Engineer). Conditions Prior to Final Map Approval: 4. Upon approval of these conditions and prior to becoming final and binding, the applicant must agree to and sign the"Acceptance of Conditions"letter. The letter form and content to be prepared by the Community Development Department. 5. Provide a"will serve"letter from the Riverside Highland Water Company(Condition No. C-2 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). 6. Monumentation of parcel map boundaries, street centerline and lot boundaries is required for the final map based on a field survey (Condition No. 4 of the May 27, 2003 memorandum from the City Engineer). 7. A final parcel map prepared by, or under the direction of a Registered Civil Engineer authorized to practice land surveying, or a Licensed Land Surveyor, must be processed through the City offices prior to being filed with the County Recorder(Condition No.2 of the May 27,2003 memorandum from the City Engineer's office). 8. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final parcel map is released for filing with the County Recorder (Condition No. 3 of the May 27, 2003 memorandum from the City Engineer's office). 9. Pay all required fees for the processing and approval of the final parcel map. 10. Prepare and provide a reciprocal access and parking agreement to be reviewed and approved by the Community Development Department and City Attorney prior to final map approval. 11. Plans for street improvements and street light layout for the proposed street shall be submitted to the City and must be approved prior to the filing of the final map. (Condition No. 12 of the May 27,2003 memorandum from the City Engineer). 12. If the improvements are not installed prior to the filing of the final map, the applicant/developer must submit an"Undertaking agreement"and a"Faithful Performance and Labor and Materials Bond" in the amount estimated by the City guaranteeing the installation of the improvements(Condition No.7 of the May 27,2003 memorandum from the City Engineer). 13. Developer shall construct a wheelchair ramp per City standards at the corner of Arliss Drive and Barton Road (Condition No. 16 of the May 27, 2003 memorandum from the City Engineer). 14. Developer shall provide separate building sewer laterals to serve each lot of the land division. (Condition No. 17 of the May 27, 2003 memorandum from the City Engineer). 15. "The developer shall consult the City to determine the sewer location and design requirements(Condition No. 18 of the May 27,2003 memorandum from the City Engineer). 16. Installation of undersidewalk drains per San Bernardino County Standard Drawing 210 and 210A(Condition No.13-1 of the June 10,2003 memorandum from the Director of Building and Safety). 17. Installations of standard ornamental street lights on Mt.Vernon, Barton Road and Arliss Drive(Condition No.B-2 of the June 10,2003 memorandum from the Director of Building and Safety). 18. Relocate existing utility pole at north end of project on Mt.Vernon(Condition No.B-3 of the June 10,2003 memorandum from the Director of Building and Safety). - 19. Install curb taper on Mt.Vernon,north end of project(Condition No. B-4 of the June 10, 2003 memorandum from the Director of Building and Safety). 20. Additional right-of-way is required at the street intersection of Barton Road and Mt.Vernon Avenue to accommodate street improvements for a 35' curb radius with a corner cut off (Condition No.B-5 of the June 10, 2003 memorandum from the Director of Building and Safety). 21. Install new sidewalk ramp with a corner cut off on Barton Road and Mt.Vernon Avene per San Bernardino County STD 110D(Condition No.B-6 of the June 10,2003 memorandum from the Director of Building and Safety). 22. Remove Curb along Arliss Drive,install new 8:curb and gutter per San Bernardino County STD. 115 (Condition No. B-8 of the June 10, 2003 memorandum from the Director of Building and Safety). 23. Remove and replace broken,uneven sections of sidewalk to eliminate trip hazard(Condition No. B-9 of the June 10, 2003 memorandum from the Director of Building and Safety). 24. Remove and replace curb and gutter on Barton Road and Mt. Vernon Avenue(Condition No. B-10 of the June 10, 2003 memorandum from the Director of Building and Safety). 25. Install new sidewalk on Mt.Vernon Avenue and Arliss Dr.as necessary(Condition No.B- 11 of the June 10, 2003 memorandum from the Director of Building and Safety). f 26. Provide for a bus stop turnout between Arliss and new driveway on Barton Road by moving the curb and gutter over 7 feet(No additional dedication required)(Condition No.B-12 of the June 10, 2003 memorandum from the Director of Building and Safety). Conditions After the Final Map Approval: 27. Final parcel map shall be filed with the County recorder and one(1)mylar copy of the filed map shall be submitted to the City offices prior to the issuance of any building permits (Condition No. 5 of the May 27,2003 memorandum from the City Engineer). 28. Prior to the recordation of the final map, grading and drainage plans must be approved to provide for contributory drainage frm adjoining properties as approved bythe City Engineer, including dedication of the necessary easements (Condition No. 9 of the May 27, 2003 memorandum from the City Engineer). Conditions Prior to Grading: 29. Provide grading and drainage plans(Condition No.A-4 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). 30. Applicant and/or developer shall prepare a covenant, subject to the City Engineer's approval,to allow cross lot drainage(Condition No. 10 of the May 27,2003 memorandum from the City Engineer). Conditions at the Time of Development of the Parcels: 31. New drive approaches shall be constructed at least 5' on arterial streets from any above- ground obstructions in the public right-of-way to th top of"x" or the obstruction shall be relocated(Condition No. 13 of the May 27,2003 memorandum from the City Engineer). 32. Comply with the requirements of the Riverside Highland Water Company. 33. Power,telephone and cable television service shall be underground(Condition No. 19 ofthe May 27, 2003 memorandum from the City Engineer). 34. Any utilities that are in conflict with the development shall be relocated at the developer's expense (Condition No.20 of the May 27,2003 memorandum from the City Engineer). 35. All plans shall be designed and improvements performed by person registered and licensed to perform such work pursuant to the State of California Business and Professions Code, which shall comply with the requirements of-the Americans with Disabilities Act, 1997 U.B.C.and the Grand Terrace Municipal Code (Condition No. C-6 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). 36. Pay all required fees, obtain all pennits, inspections and approval on all work to be done (Condition No. C-5 on the June 10, 2003 memorandum from the City's Building and Safety/Public Works Department). 37. Payment of the Traffic Signal and Circulation Improvement fees as established by Ordinance No. 190 of the City of Grand Terrace prior to the issuance of building permits. Y Water: 3 8. All lots shall be served by adequately sized water system facilities,which shall include fire hydrants of the size,type and location as determined by the Fire Chief(Condition No.21 of the May 27,2003 memorandum from the City Engineer). 39. The water mains shall be of sufficient size to accommodate the total domestic and fire flow required for the land division. Domestic flows required are to be determined by the City Engineer. Fire flows required are to be determined by the Fire Chief(Condition No.22 of the May 27, 2003 memorandum from the City Engineer). 40. Plans and specifications for the water system.facilities shall be submitted for approval to the water company serving this land division. The subdivider shall submit an agreement and other evidence, satisfactory to the City Engineer,indicating that the subdivider has entered into a contract with the servicing water purveyor guaranteeing payment and installation of the water improvements(Condition No.23 ofthe May 27,2003 memorandum from the City Engineer). 41. Prior to the filing of the final map, there shall also be filed with the City Engineer, a statement from the water purveyor indicating subdivider compliance with the Fir Chief's fire flow requirements (Condition No. 24 of the May 27, 2003 memorandum from the City Engineer). PASSED AND APPROVED by the City Council of the City of Grand Terrace, California at a regular meeting held on the th day of ,2003. ATTEST: City Clerk of the City of Grand Terrace and Mayor of the City of Grand Terrace and of the City Council thereof of the City Council thereof c:\MyFilesVOHN\RrMAID-SAV ON\TPM-03-O 1 resolution2 TMRONi GU 1 CA i.IRVE`(`N-G (THU)J UN! 12 2003 10:35/3'. i 0:3ai�d0. 6305599899 p 2 y s , LAND FLARNINC - f NTITLE14ENTS - LAND SURY EYING VOK:714-508.1126-FAx:714,508.1115 GtRIS IAN LAND SERUM, INC. June.12,2003 Mr,John Lampe City of Grand Temace Planning Department 22795 Burton Road � Grand'fersace,CA 92313 909.430,2247 909.783.7629 fax 1E: Area Calculation for Proposed Sav-on Dear John: The Sav-on Drug Store proposed for the northmt corner of Barton Road and Mount Vernon Avenue is 13,357 square feet in size. However,the store is divided into several departments that are normally associated with smaller retail establishments. The estimated breakdown of our store is as follows: Pharmacy 1,006 s.f. D Liquor 844 s.f. ➢ Employee Area 798 s.f. Y Cosmetics 800 SI ➢ Foodmart 1,800 s.f. > Better Health 2,000 s.f. y GreeEfiig Cards 800 51 I> General Merchandise 3,875 s.f Stock Room 1,434 0. Total 13,337 s.f. Sav-on provides a one-stop shopping experience for our customers to add convenience to their busy schedules by providing all of these eases in one location. We look forward to the opportunity to operate a new store in the City of Grand Terrace and provide a pleasnt shopping experience to the corn muntiy. Sincere] Daryl J.Christian Christian Land Services, Inc. ATTACHMENT 20 j4pz FxANwN AvE. - Sunr A a Tssttx, (A 92;8o • tnail�cbrictianlaAdservite+.com + r41,01Y.- GU I GA SURVEY i NG (T HU)J UPI 12 2003 10:36%ST. 1 G:34/NO. 6306599399 P 3 • Y LANDSCAPE ARCRITECT URl? 3 855 W.K:TjeUa,A wnuc.Suits 230 OrIW,to 92-867 Ph:24-6339-MI2/Fax 714-639-7986• L'ct,u�Nunkw:363 June 11,2003 Daryl Christian Christian band Services 14712 Franichn Ave.Stc. A Tustin, CA. 92780 Re: Sav-03 Gxaud Terrace Dear Daryl, In regards to your question regarding quaWitics and sizes,let me amwer specifically for both tree and shrubs. There are 60 trsca on this site. Over 50%are 36"Box and the mmainder is 24"Box. This calculates out to one Lrwfor every 146 sgLuuv feet of Iandscapo area. 1i tus is twice the quantity of three for a normzl retail center. The shrub density is one shrub for every 36 square feet, which is also a relatively Mgh uurnbcr. Tie F44 of slambs is 75%S-gallon size or larger. Some larger cont2 ner shrubs may be.used in areas for scte=uag utilities etc. Oveaull,the planning for-this site is dense and the Utial planting is large in size. If you$Avc.any other questions,do not hesimr,to can arse. Cordial Dave C L'resid UrO61103-Adm ATTACHMENT 21 NRON GU(7A SURVEY I NG (T H J)J UN 12 201'03 10: UST. 10:34A0, 6305599899 P 4 SPLIT FACE CMU SCREEN WALL CONCRETE T.O. CMU WALL CAP 'I.: .. .. ..'. :� 1 CMU SCREEN WALL ELEVAT16N va r-a SLOPED COPING/WALL CAP AS SHOWN °,• T.O. CMU 1211 PREFORMED • • ' JOINT FILLER AND SEALANT ` 8" SPLIT FACE CMU WHERE OCCURS , • SCREEN WALL, CONC. CURB CONCRETE SLAB WHERE OCCURS �—'� ° r OR r IN, GRADE WHERE OCCURS CONCRETE SLAB ° WHERE OCCURS~ ; - • . ° - , •• T.O. COr.`C. 5L s6a r I ° ,mil I 1\ t . -------.------- •-- . • U SCREEN W&L DETAJL ATTACHMENT 22 r_%r DRA,FT 0 ' �itino razz cE . Community'and Economic Development - Department GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING June 19, 2003 The regular meeting of the`Grand Terrace Planning-Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 19, 2003, at 7:00 p.m., by Chairperson Doug Wilson DATE: June 19, 2003 PLACE: Council Chambers, Grand Terrace Civic Center 22795 Barton Road, Grand Terrace, California 7:00 P.M. CONVENE SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING i PRESENT: Doug Wilson, Chairman I Matthew Addington, Vice Chairman Brian Whitley; Commissioner Tom-Comstock, Commissioner Robert Bidney, Commissioner Gary-Koontz, Community Development Director John Lampe, Associate Planner Michelle Boustedt, Planning Secretary 7:00 P.M. CONVENE SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING • Call to Order • Pledge of Allegiance led by Commissioner Comstock • Roll Call ' PUBLIC PARTICIPATION: None EXHIBIT 3 = 1 22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621 ITEMS: 1. MINUTES Planning Commission Meeting Minutes of May 15, 2003 RECOMMENDATION: Approval MOTION: PC-17-2003 Commissioner Bidney made a motion to approve r The Planning Commission Meeting minutes dated May 15, 2003. Commissioner Comstock seconded the motion. MOTION VOTE: PC-17-2003 Approved 5-0-0-0. 2. CUP-03-04, SA-03-05 TPM-03-04 & E-03-04 Conditional, Use Permit -NO. 03-04, Site And Architectural NO. 03-05,. Tentative Parcel Map NO. 03-01, Environmental Review Case NO. 03-04 to construct an Approx. 13,357 square foot drug store ($AVON) with a single lane drive-thru Pharmacy and an approx. 3,000 square foot retail shop building and to divide the site into two parcels, one for the r drug store and the other for the retail shop building. APPLICANT: Christian Land Services, Inc. on behalf of Jacobson Family Holdings, LLC (Developer) and Savon Drugs. LOCATION: 22524 Barton Road (vacant 1.5 acre parcel located on the northeast corner of the intersection of Barton Road and Mt. Vernon Avenue). RECOMMENDATION: Approve subject to conditions. Associate Planner Lampe reported that the Applicant had filed several applications to construct a 13,357 square foot drug store with a drive thru pharmacy and to construct a 3,000 square foot retail building with off street parking and landscaping, and to divide the subject site into two parcels: one for the Sav-On Drug Store and one for the retail shop building. The vacant ' 1.5 acre irregularly shaped parcel was previously occupied by the GT Market along with Itwo single family homes to the immediate north of the market. All of the aforementioned structures were demolished in 1999. Another drug store project was presented and approved by the Planning Commission in 1998. The surrounding area is developed to commercial uses to the immediate west in the Village Commercial Category of the Barton Road Specific Plan and to 2 the southwest and the south of the subject site. Properties to the east are' Low Density Single Family residential category. The applicant has indicated that there will be' a inew them type of store. It will be a Renaissance concept with more light and interior,within the store. The parking will a lot for 72 cars on westerly side of the building'. Three driveways will provide access to the property, one at Mt. Vernon Avenue, Barton Road, and Arliss Drive. The applicant has asked for full turning movements on the driveways. A letter from.the City's Traffic Engineer indicating that restriping plans will have to be drawn up and implemented through the,planning department for review and approval. The Barton Road driveway will be treated will colored concrete to enhance the appearance of,the parking area and to facilitate pedestrian movement along the street. The >taff has recommended that the same treatment .be applied to the Mt. Vernon driveway_ ocation. A drive thru pharmacy has been proposed at the westerly side of the building. Customers will be directed through the drive thru with appropriate signage and marking of the pavement. This will be a single lane drive thru facility with a service window at the westerly fagade of the building. A rather.detailed discussion was included in the staff report with regard to the drive thru facility worked for the pharmacy. Such drive.thru features'are found in all new drug stores and provides convenience for customers and give them a choice of utilizing pick up,and drop off without having to exit their vehicles. The applicant provided a traffic study with-a Sav-On store located in .north Orange County in which the- average of four cars an hour through the drive thru facility with an average waiting time of around five minutes. Around the boundary of the subject site will be a proposed six-foot split'block wall. This wall will provide buffering and separation between the commercial development of the subject site nd the single-family homes in the immediate north of the site. The wall will-be stepped down within three feet as it approaches Mt. Vernon as to not to block the light in the home that lies immediately north of the site. Additional "low screening" walls have been proposed•to screen the open parking from view of the public right of way. The. parking area of the west side of the building, 82 parking spaces will be required for the project. The Barton Road Specific Plan does allow for a reduction of parking through various. incentives. One would be for lot consolidation. The particular,parcel was created after two single family residential lots were demolished and merged with the commercial parcel of the GT Market site. Under the Barton Road Specific Plan, the project is entitled to a reduction of, 10% based on the incentive. Additional incentives for parking reduction are allowed for every 100 square feet for open directional plaza. or public areas such as the .proposed Bicycle• Staging area proposed at Mt. Vernon and Barton Road. A letter was included in the staff report with regard, to the breakdown as to the' sales departments within the proposed store. The staff feels that none of these departments are greater than 5,000 square feet; this project would fit into the Village Commercial Zone. The preliminary landscaping plan for the project. Once the project is approved, and actual landscaping plan will have to be submitted for review along with a theme. The landscaping plan has proven similar to the former proposed Rite Aid project. Approximately 15% of the site will be landscaped. Included in the staff report was_a letter from 'the landscape architect 3 stating that to his professional opinion that this proposed project contains more landscape than one would normally see in a commercial project. The staff is recommending that additional landscaping be provided along the southerly fagade of the building to screen and soften the south side of the building and the trash enclosure. The proposed .elevations show that the building will have a rustic motif utilizing clay the and exposed rafters, fascia boards, beams and columns with extensive use of river rock and earth toned colors. Th-e applicant supplied staff with colored elevations of the project. The architect has utilized covered entrance ways, pop-outs to give depth to the building. The architect has a copy of the design guidelines for the Barton Road Specific Plan. An application has been submitted for a tentative parcel map. It is,being proposed that the one and a`half acre site be divided into two parcels. Parcel One will cover the Sav-On building and most of the parking to the west,'and Parcel Two will cover the.retail shop building a. portion of the parking lot to the west. Staff was advised that the reason for this parcel map was for tax considerations. The developer will obtain ownership of both parcels, but the Sav-On Corporation wishes to be able to pay its own taxes .on the building it occupies. The parcel map application will be submitted to the City Council for approval. The Applicant provided Staff with the conceptual sign design. The sign program will be subject to future and additional review and approval from the Community Development Director. Two Resolutions have been included for the Planning Commission's consideration. The appropriate findings that are stipulated by the City's zoning code along with recommended conditions of approval, the first Resolution calls for the Planning Commission to approve the proposed Site and Architectural Review and Conditional Use Permit for the Sav-on, subject to the conditions of approval. The second Resolution involves a Tentative Parcel Map that the ' Planning Commission recommend to the City Council that it's body approve the Tentative Map subject to the recommended conditions. Chair Wilson invited the Applicant to speak before the Commission. Darryl Christian 1472 Franklin Avenue Tustin Ca Mr. Christian thanked Mr. Koontz and Mr. Lampe for their assistance in bringing the application before the Commission. Mr. Christian reported that the retail portion of the building will be owned by the developer. In Sav-On's history, the company has had bad experiences with retail property leasing. When Sav-On owns their own property, there is no need to rely upon someone else to be sending the correct documents for tax purposes. The buildings will be placed on the easterly side of the property. Traffic will be diverted away. from Arliss Drive to limiting the access to that driveway for employee parking only. The loading for the drug store will be located on the northerly side of the building. The proposed parking will consist of 72 full sized parking stalls. The buildings will be screened with landscaping with concrete parking diamonds to buffer the building view from the street. A single lane drive thru is proposed for the drug store to allow for patrons to be able to pick up their readily filled 4 prescriptions. The architecture of the building will consist. of Renaissance decor. This is the first proposed building of its kind for the'company", in which this location will be beneficial to try out this type of architectural concept. Mr. Christian reported' that the architect and the landscape architect were also present to answer any questions the Commission may have. Vice .Chair Addington asked how the Applicant intends to screen the delivery trucks so they, would not be seen by the existing residences to the rear of the site. Mr. Christian replied the north side will consist of a retaining wall. On top of the retaining wall will be a six foot block wall. mohair Wilson opened up the public hearing for comment .0 Leonard Tisdale 12055 Mt: Vernon Mr. Tisdale reported that he was speaking on-behalf of his Mother who lives at the address just north of the proposed parking area. Mr. Tisdale reported that he has some concerns with his Mother's property. He reported that when the old GT Market was open on the property, people used to shoplift and hop over the wall. to get away from the authorities. Mr. Tisdale is concerned that if someone were to hop the fence onto-his Mother's property, there would be- an eleven foot drop-off and would possibly sue his Mother for injuries. - Mr. Tisdale had concerns with regard to the existing fence. If and when the proposed Sav-On is built, will there be a security fence, left up for added security for the residences jusf;north of the property. Mr. Tisdale also.wanted know when the delivery trucks will be delivering merchandise to the stores. If the store is proposed to be open 24 hours, and the delivery trucks-come to deliver after 'hours, it will disturb the residences. The final concern was for the drainage on Mt. Vernon Avenue. Mr. Tisdale reported that when it rains, there.is a flood in front of his Mother's house. Mr.Tisdale talked-with City officials in which they had'reported that there was no blockage, but he'feels that something should be done for the water drainage. Raymond Hughes Corner of Arliss & Miriam Drives Mr. Hughes wanted to know if the proposed driveway on Arliss would be to serve the general public and would the applicant have parking lot sweepers cleaning up the parking lot after hours. Chair Wilson closed the Public Hearing and brought the item back to -the Commission for comment, and asked the Applicant if he would be willing to work with the delivery times. Mr. Christian replied that he had. no problem with adding a condition that there would be no deliveries between 10PM and 7AM. Chair Wilson asked the Applicant what type of parking*lot maintenance they are proposing for the site. 5 Mr. Christian replied that if differs for every store. - He also feels that there should be no problem with limiting time frame for sweeping: Vice Chair Addington asked if there will be an eleven foot drop off from the top of the wall to Mrs. Tisdale's property, and if there were any suggestions as to what can be placed at the top of the wall to deter anyone from climbing over it. Mr. Christian responded that the highest point for the wall would be five feet, making,it an eleven foot drop off on the other side of the wall. Sav-On Company has never added an additional barrier over the top of the block wall. If anything else was added to the block wall, it would add more height to the other side of the wall. Chair Wilson asked the applicant what the probability, that Sav-On Company would handle an additional insured indemnity clause for'Mrs. Tisdale's property. Mr. Christian replied that it would have to be deferred to Mr. Timbers,-who is present. Jeff Timbers 8478 Frost wood Street Anaheim CA Mr. Timbers replied that he is a representative of the developer on the project. He felt that it may be negotiable, but if one were to be injured with regard to falling over the brick wall, Sav- On would also more than likely get sued as well, and would take care of such a concern. In addition,I cameras will also be installed in the parking lot, and undercover personnel will be in the store to minimize such events. Mr. Timbers also remarked that Sav-On has an extensive "We Card" program with regard to alcoholic beverage sales in the stores, and alcoholic beverages cannot be consumed within the limits of the store. Vice Chair Addington asked Mr. Timbers what types of suggestions would the applicant be willing to make with regard to the proposed wall. Mr. Timbers replied that the company is quite willing to work with the Staff to work for a resolution to the concern. Commissioner Bidney asked if the retail stores located adjacent to the proposed drug stores have already been leased to retailers. Mr. Christian replied that the developer is currently in serious negotiations with a few retailers, so that the drug store along with the retailers will be opened at the same time. Commissioner Comstock addressed a concern with the traffic on Barton Road. The driveway on Barton Road where the traffic would have to make a left hand turn into the parking lot would- , pose as a problem and was wondering if this issue had been resolved. Associate Planner Lampe replied that the applicant is being required to vary the striping plan for that particular segment of Barton Road. This plan is currently in the process of being 6 prepared. The City Staff must deem this plan acceptable restraining on this- particular portion of Barton Road: Commissioner Comstock stated that the traffic from eastbound Barton Road should be limited going into the parking lot. Planning Director Koontz,replied that their were meetings with regard to this particularissue in which the resolution was that the only time that the traffic engineer could forsee a problem is during the PM peek hours with people turning left. Other than that, there would be no other traffic issues. Should the traffic become an issue, it is the City's right to stop that traffic flow immediately. \-,,'.ommissioner Whitley asked if the drive-thru service be a 24-hour service. Mr. Christian replied that the drive-thru is proposed to be open the same hours as the store's business hours. Commissioner Wilson commented that the drainage issue in question must be addressed by the City. On-site retention can aggravate a backed up storm drain, in which'a properly handled drain can keep all concerned satisfied. _ Commissioner Wilson asked if there was a contingency plan for parking. Mr. Christian replied that-whenever a new site is laid out, space is set aside for four cars per one thousand square feet. 'fanning Director Koontz replied that the original Rite Aid plan had fewer parking spaces than mose that are presently proposed. Commissioner asked if the.driveway on Arliss Drive would be a left turn only driveway. Mr. Christian replied that the parking lot for that area will be restricted to employees only. Planning Director Koontz replied that the traffic engineer had no comments with regard to the traffic on Arliss Street. Chair Wilson asked how the driveway will be lined up. Mr. Christian replied that there are driveway standards in, which the company follows to accommodate the delivery trucks. Chair Wilson closed the public hearing and brought the item back to Commission for review and approval. Chair Wilson suggested that. some type of indemnity clause should- be, included for the residences adjacent to the subject property. Vice Chair Addington agreed. 7 Commissioner Comstock made a motion to include Item Two from Memorandum that was passed out during the meeting to Chair Wilson seconded the motion MOTION: Commissioner Comstock made a motion to include Item 2 PC-18-2003 which was included in a memo from Associate Planner Lampe. Chair Wilson seconded the motion MOTION VOTE: r� PC-18-2003 Approved 5-0-0-0 MOTION:, PC-19-2003 Vice Chair Addington made a motion to approve SA-03-05, CUP-03-04, E-03-04, and TPM-03-01 with the amended conditions to include the indemnity clause for the adjacent residence on the provision that Staff checks with the, City, Attorney; delivery times and parking lot clean up times will not be permitted after 10 PM. Commissioner Comstock seconded the motion MOTION VOTE: PC-19-2003 Approved 5-0-0-0 r 3. CUP-90-06 (R8) pplication to,extend the time limit and to expand, the days a d hours of operation for the K&M Raceway so as to co inue and expand its operation (Renewal of CUP-90-06) APPLICANT: K&M aceway, c/o Bobby Haney LOCATION: 22474 "A Barton Road, Grand Terrace, CA 92313 RECOMMENDATION: Partial appr al with conditions Associate Planner Lampe reported that the ap 'cant has a filed an application to continue operation of the raceway and has requested the ays and hours of operation be expanded. The Applicant has not asked for specific times, ho ver, the Applicant has requested to add three additional operational days for the raceway a to expand the hours on two of those days. The Applicant has reported that his business is con uing to grow. The property was purchased a few months after the last renewal was granted 2001. 8 TENTATIVE PARCEL MAP No. 16249 or LOTS 26, 27, AND THOSE PORTIONS OF LOTS 1, 2, 3 AND 28 IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, PER TRACT No. 3444, BOOK 45, PAGES 87, 88 AND 89 OF MAPS FILED IN T E OFFICE OF THE RECORDER 0 SAID COUNTY. Legend I 1 ------------------------------------ I � I L►'E TABIE I°I Zoned Fr,12 SIIge Fw& i i.� I ----------m...n u. TM II• I +� i Tract Na U4 I ........,.....,...�-,.w.nrr TI• I MB.45/Bl-BD20 AN/wf-o191I I I ua l .- ..pu";_•`s + ti�,u „'loq„ I me,A�/1 � —�_ S ziZA y "•� ,�ep�ogD F`i� 1 L. w�..s� M9ry a ICY IVN.w 4� 3 ny 1.'• , lrtD / �i �M ,f ,�Y. IMCIq 4���1 p3i ' ZT55 1 •�L..� M � I�. �m�n tan W op -f-- � O P.41 r tom#sq-A II IM. � I ,LL a.• L .� i ' I 4 i arm CD CD - --- ---- ----y=- - -- I ;; u I Mi�i i ya RE AIL + .r.�. z P a 0 -___i I I .1+ ! 1 .• I+F .. ; I 0.96G4B dcraa - aRAP19C Bata w La . ,vu I ri 0 +Y ... ._'._... 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BARTON ROAD --M f _ � '• f _ -------------------------_ _ ___ � -------- ' ---------- � AMP PartloD RMDSA RANCHOM0 13/25� T .ve,vo-aw, I Zoned Wage Cwoarc W ! � J - RESOLUTION NO. 03_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA,APPROVING TENTATIVE PARCEL MAP NO.03-01 (TPM 16249) Wl-IEREAS,the applicant,Christian Land Services,has applied for the approval of Tentative Parcel Map No.03-01 (TPM 16249) to divide one (1) commercial property into two (2) separate, commercial parcels; and,_ WHEREAS,a properly noticed public hearing was held by the Planning Commission on June 19, 2003; and WHEREAS,under the California Environmental Quality Act(CEQA),Article 19, Section 15315, Class 15 -Minor Land Division of four or fewer parcels,this request is Categorically Exempt; and WHEREAS,the Planning Commission recommended approval'of Tentative Parcel Map No.03-01 (TPM 03-01)to the City Council at its meeting of June 19,2003; and WHEREAS, a properly noticed public hearing was held by the City Council on July 8' , 2003 regarding the approval of Tentative Parcel Map-03-01 (TPM 16249). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS. 1. That the site is physically suitable for BRSP-VC (Barton Road Specific Plan - Village Commercial)development. 2. That the design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage. 3. That the design of the subdivision or type of improvements is not likely to cause serious public health problems or cause a threat to life and property. 4. That the proposed subdivision,together with the provisions for its design and improvements are consistent with the City's General Plan and Development Codes. 5. That the•proposed subdivision, its design, density and type of development and improvements conform to the conditions imposed by the regulations of the City's Development Code and the regulations of the City of Grand Terrace. BE IT FURTHER RESOLVED THAT Tentative Parcel Map No. 03-01 (TPM 16249)is hereby approved subject to the following conditions: EXHIBIT 5 General Conditions of Approval: 1. Details shown on the tentative parcel map are not necessarily approved. Any details which are inconsistent with requirements of ordinance, general conditions of approval, or City policies must be specifically approved in the final map or improvement plan approvals (Condition No. 1 of-the May 27,2003 memorandum from the City Engineer). 2. Comply with all requirements of the Subdivision Map Act(Condition No.6 of the May 27, 2003 memorandum from the City Engineer). 3. The City reserves the right to impose any new plan check and/or permit fees approved by the City Council subsequent to the tentative approval of this map (Condition No.8 of the May 27,2003 memorandum from the City Engineer). Conditions Prior to Final Map Approval: 4. Upon approval of these conditions and prior to becoming final and binding,the applicant must agree to and sign the"Acceptance of Conditions"letter. The letter form and content to be prepared by the Community Development Department. 5. Provide a"will serve"letter from the Riverside Highland Water Company(Condition No. C-2 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). - 6. Monumentation of parcel map boundaries, street centerline and lot boundaries is required for the final map based on a field survey (Condition No. 4 of the May 27, 2003 memorandum from the City Engineer). 7. A final parcel map prepared by, or under the direction of a Registered Civil Engineer authorized to practice land surveying, or a Licensed Land Surveyor, must be processed through the City offices prior to being filed with the County Recorder(Condition No.2 of the May 27, 2003 memorandum from the City Engineer's office). 8. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final parcel map is released for filing with the County Recorder (Condition No. 3 of the May 27, 2003 memorandum from the City Engineer's office). 9. Pay all required fees for the processing and approval of the final parcel map. 10. Prepare and provide a reciprocal access and parking agreement to be reviewed and approved by the Community Development Department and City Attorney prior to final map approval. 11. Plans for street improvements and street light layout for the proposed street shall be submitted to the City and must be approved prior to the filing of the final map. (Condition No. 12 of the May 27,2003 memorandum from the City Engineer). 12. If the improvements are not installed prior to the filing of the final map, the applicant/developer must submit an"Undertaking agreement"and a"Faithful Performance and Labor and Materials Bond" in the amount estimated by the City guaranteeing the installation of the improvements(Condition No.7 of the May 27,2003 memorandum from the City Engineer). 13. Developer shall construct a wheelchair ramp per City standards at the corner ofArliss Drive and Barton Road (Condition No. 16 of the May 27, 2003 memorandum from the City Engineer). 14. Developer shall provide separate building sewer laterals to serve each lot of the land division. (Condition No. 17 of the May 27,2003 memorandum from the City Engineer). 15. The developer shall consult the City to determine the sewer location and design requirements(Condition No. 18 ofthe May 27,2003 memorandum from the City Engineer). 16. Installation of undersidewalk drains per San Bernardino County Standard Drawing 210 and 210A(Condition No.13-1 of the June 10,2003 memorandum from the Director of Building and Safety). 17. Installations of standard ornamental street lights on Mt. Vernon, Barton Road and Arliss Drive(Condition No.B-2 of the June 10,2003 memorandum from the Director of Building and Safety). 18. Relocate existing utility pole at north end of project on Mt.Vernon(Condition No.B-3 of the June 10, 2003 memorandum from the Director of Building and Safety). 19. Install curb taper on Mt. Vernon, north end of project(Condition.No.B-4 of the June 10, 2003 memorandum from the Director of Building and Safety). 20. Additional right-of-way is required at the street intersection of Barton Road and Mt.Vernon Avenue to accommodate street improvements for a 35' curb radius with a corner cut off (Condition No. B-5 of the June 10, 2003 memorandum from the Director of Building and Safety). 21. Install new sidewalk ramp with a corner cut off on Barton Road and Mt.Vernon Avene per San Bernardino County STD 110D(Condition No.B-6 of the June 10,2003 memorandum from the Director of Building and Safety). 22. Remove Curb along Arliss Drive,install new 8:curb and gutter per San Bernardino County STD. 115 (Condition No. B-8 of the June 10, 2003 memorandum from the Director of Building and Safety). 23. Remove and replace broken,uneven sections of sidewalk to eliminate trip hazard(Condition No.B-9 of the June 10, 2003 memorandum from the Director of Building and Safety). 24. Remove and replace curb and gutter on Barton Road and Mt. Vernon Avenue(Condition No.B-10 of the June 10,2003 memorandum from the Director of Building and Safety). 25. Install new sidewalk on Mt.Vernon Avenue and Arliss Dr.as necessary(Condition No.B- I 1 of the June 10, 2003 memorandum from the Director of Building and Safety). 26. Provide for a bus stop turnout between Arliss and new driveway on Barton Road by moving the curb and gutter over 7 feet(No additional dedication required)(Condition No.B-12 of the June 10,2003 memorandum from the Director of Building and Safety). Conditions After the Final Map Approval: 27. Final parcel map shall be filed with the County recorder and one(1)mylar copy of the filed map shall be submitted to the City offices prior to the issuance of any building permits (Condition No. 5 of the May 27,2003 memorandum from the City Engineer). 28. Prior to the recordation of the final map, grading and drainage plans must be approved to provide for contributory drainage frm adjoining properties as approved bythe City Engineer, including dedication of the necessary easements (Condition No. 9 of the May 27, 2003 memorandum from the City Engineer). Conditions Prior to Grading: 29. Provide grading and drainage plans(Condition No.A-4 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). 30. Applicant and/or developer shall prepare a covenant, subject to the City Engineer's approval,to allow cross lot drainage(Condition No. 10 of the May 27,2003 memorandum from the City Engineer). 31. Prior to the issuance of grading permits,the applicant shall comply with the City of Grand Terrace Stormwater Ordinance(Ordinance No. 142,Subsection 1.010, 1993)and the Santa Ana Regional Water Quality Control Board's NPDES Permit for San Bernardino County, as required under the Clean Water Act. 32. The applicant shall comply with all recommendations listed in the memorandum dated June 16, 2003 from the City Engineer regarding the grading of the subject site. Conditions at the Time of Development of the Parcels: 33. New drive approaches shall be constructed at least 5' on arterial streets from any above- ground obstructions in the public right-of-way to th top of"x" or the obstruction shall be relocated (Condition No. 13 of the May 27, 2003 memorandum from the City Engineer). 34. Comply with the requirements of the Riverside Highland Water Company. 35. Power,telephone and cable television service shall be underground(Condition-No. 19 ofthe May 27, 2003 memorandum from the City Engineer). 36. Any utilities that are in conflict with the development shall be relocated at the developer's expense(Condition No.20 of the May 27,2003 memorandum from the City Engineer). 37. All plans shall be designed and improvements performed by person registered and licensed to perform such work'pursuant to the State of California Business and Professions Code, which shall comply with the requirements of the Americans with Disabilities Act, 1997 U.B.C.and the Grand Terrace Municipal Code (Condition No. C-6 on the June 10,2003 memorandum from the City's Building and Safety/Public Works Department). 38. Pay all required fees, obtain all permits, inspections and approval on all work to be done (Condition No. C-5 on the June 10, 2003 memorandum from the City's Building and Safety/Public Works Department). 39. Payment of the Traffic Signal and Circulation Improvement fees as established by Ordinance No. 190 of the City of Grand Terrace prior to the issuance of building permits. Water: 40. All lots shall be served by adequately sized water system facilities,which shall include fire hydrants of the size, type and location as determined by the Fire Chief(Condition No. 21 of the May 27, 2003 memorandum from the City Engineer). 41. The water mains shall be of sufficient size to accommodate the total domestic and fire flow required for the land division. Domestic flows required are to be determined by the City Engineer. Fire flows required are to be determined by the Fire Chief(Condition No.22 of the May 27,2003 memorandum from the City Engineer). 42. Plans and specifications for the water system facilities shall be submitted for approval to the water company serving this land division. The subdivider shall submit an agreement and other evidence,satisfactory to the City Engineer,indicating that the subdivider has entered into a contract with the servicing water purveyor guaranteeing payment and installation of the water improvements(Condition No.23 of the May 27,2003 memorandum from the City Engineer). 43. Prior to the filing of the final map, there shall also be filed with the City Engineer, a statement from the water purveyor indicating subdivider compliance with the Fir Chief's fire flow requirements (Condition No. 24 of the May 27, 2003 memorandum from the City Engineer). PASSED AND APPROVED by the City Council of the City of Grand Terrace, California at a regular meeting held on the th day of 52003. ATTEST: City Clerk of the City of Grand Terrace and Mayor of the City of Grand Terrace and of the City Council thereof of the City Council thereof c:\MyFilesVOHN\R TEAID-SAVOI\TPM-03-01resolution3 ,E STAFF:REPORT CRA ITEM () COUNCIL ITEM(X) MEETING DATE: July 8, 2003 SUBJECT: POLICY FOR NAMING OF PUBLIC FACILITIES The City Council has expressed the desire to develop a policy for the. City of Grand Terrace regarding naming public facilities and has,directed staff to obtain sample policies. Staff has been able to receive information from the Cities of Colton, El Segundo, Rancho Palos Verdes and Brentwood,which are attached. Staff Recommends Council: Review sample policies'and give staff direction to meet the desires of the Council. COUNCIL AGENDA ITEM No.] 8� ' Jun:-25-2003 14:53 From-COLTON CITY CLERK U93705154 T-e04 P.001/003 F-682 'osl-fi-tax 140,e /w r , �Cjzep, C i he o� c�- et°r�.t r C? shone It I -7 �} i Fnone It 370 U3� Fax u 37 c) ,5 1 J 7 —P4SOLUTiON NO. R-116A-93 2 , 31 i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 4 COLTON ESTABLISHING ITS FOLICY FOR THE NAMING OF �f CITY PARKS, PARK FEATURES AND COMMUNITY b FAC1LITiES 6 � 7 `' i WHEREAS,the City has established a vigorous program to provide suitable park 8 1I 9 �� and recreation areas for its residents; and, 10 I I WHEREAS, it is desirable that appropriate names be selected for the City's , 11 `� parks and that a policy be adopted by the City Council to accomplish this purpose. i 12 1; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Colton 13 {I t!'sat the following policy shall be instituted for the naming of the City's parks, park 14 features and community facilities: 15 16 1. That parks adjacent to schools be named the same as the school but I 17 that the parks so named be dedicated in honor of persons who have 18 served their community in an exceptional and distinguished manner. 19 II 2. If an entire park or si2eable portion of a park which is not adjacent to a 20 ! school is donated by an individual or family It shall be named after the , 21 donor. 22 23 i 3. Exceptions may be included in the above list of priorities for naming G4 parks in order to honor persons who have served their community in an i 25 I`I l exceptional and distinguished manner or to emphasize environmental 26 features of the community with the concurrence of the Recreation and 27 Human Services Commission and the City Council. 28 i Jun-25-200., 14:54 From-COLTON CITY CLERK 909370:5154 T-904 P.002/003 F-582 i 1 , 4. Only one park, park feature or community facility shall be named for an 2 II ! individual. J PASSED, APPROVED, and ADOPTED this 16th day of November, 1993. 4 5 Fr�A6o , Mayor 7 ATTEST: $ � I 9 '! 10 Helen A. Ramos, CMC 11 City Clerk i 12 13 14 ,5 16 Ij 17 i 18 �9 ! 20 21 22 �I 23 24 25 4 26 27 1, 28 I ! Ii � • Jun-25-2003 14:55 F,om-COLTON CITY CLERK T-904 P.008/009 F-682 1 2 STATE OF CALIFORNIA ? 3 COUNTY OF SAN BERNARDINO CITY OF COLTON ) 1 i, HELEN A. RAMOS, City Clerk of the City of Cclton, California, J 5 DO HEREBY CERTIFY that the foregoing Resolution tivas duly adopted by S the City Council of said City, and was approved by the Mayor of said j City, at a regular meeting of said City Council held on the 16th day of 7 November, 1993 and that it was so adopted as follows: i 8 I AYES; COUNCILMEMBER: BENNETT, SANDOVAL, RIOS, g i CISNEROS, COOK, BELTRAN AND MAYOR GONZALES 10 NDES: COUNCILMEMEER: NONE 11 I i 12 i ABSTAIN: COUNCILMEMEER: NONE. 13 � 14 II (SEAL) ' 1-IELEN A. RAMOS, CMC 15 City Clerk 16 City of Colton 17 ( I i STATE OF CALIFORNIA ! 18 COUNTY OF SAN BERNARDINO ! ss. 19 CITY OF COLTON ) 20 I I, HELEN A. RAMOS, City Clerk of the City of Colton, California, DO HEREBY CERTIFY that the above and foregoing is a full, true and 21 correct copy of Resolution No. R-11 GA-93 and that the same has not 22 been amended or repealed. 23 I DATED: 24 25 II (SEAL) I 26 i` HELEN A. RAMOS, CMC 27 I City Clerk 2$ City of Colton l i I � RESOLUTION NO. A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL ADOPTING POLICIES AND PROCEDURES FOR NAMING AND DEDICATING CITY FACILITIES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. Naming City buildings,parks, and other facilities serves a public interest by recognizing important landmarks, locations, or persons. This assists the public not only in identifying and visiting these places,but also promotes civic pride. B. In order to facilitate that manner in which public facilities may be named, the City Council believes that it should set forth the guidelines for identifying facilities that should be named and the manner in which names may be selected. SECTION 2: The public facilities affected by this Resolution areas follows: A. Buildings: City-owned facilities used for City administration or other City business. Such facilities include, without limitation, the Civic Center, City Council Chambers, Police Facility, Fire Facility and Communications Center and Library. B. Support Facilities: City-owned facilities that support field operations. Support facilities include, without limitation, the corporation yard and water and wastewater pump stations. C. Parks: City-owned facilities utilized as recreation or open space sites and trail areas. Park sites included developed and undeveloped park areas and designated open space areas. D. Recreation Facilities and Amenities: City-owned facilities used primarily for sports, recreation and leisure activities, including, without limitation, the Joslyn Center,beach property, athletic fields, tennis/basketball/handball courts, lawn bowling space, community centers, gazebos and meeting rooms. SECTION 3: City facilities will be named pursuant to the following guidelines: A. Names given to facilities will provide easy and recognizable references for City residents, corporate citizens and other visitors. Such names should generally reflect the facility's geographic location (such as a major street, Page 1 of 3 r location, neighborhood) or the City's name if the facility serves the entire population. B. In certain, unusual, circumstances,where names reflecting the geographical location or the City are unworkable, names may reflect topography, notable flora, or historical precedent. Under extraordinary circumstances, consideration may be given to naming facilities after significant personages who made prominent contributions to the City's community. SECTION 4: Facilities will be dedicated as follows: A. After a recommendation from the Recreation &Parks Commission on the name for a particular facility, the City Council will take action to dedicate that facility at a regularly scheduled meeting. B. Following the City Council's action, the City Manager, or designee, will install a plaque on the facility which includes the following: 1. Facility name; 2. Dedication date; 3. Names of all city councilmembers at the time of dedication; 4. Names of the Mayor and Mayor Pro Tem at the time of the dedication; 5. Name of the City Manager at the time of the dedication and the name of the City Manager in office when the project was budgeted; 6. Name of the Department Head primarily responsible for operating the facility at the time of the dedication; and 7. Additional information determined by City Council action at the time of naming the facility. C. If a plaque currently exists on a building or facility being named or dedicated, that plaque will be retained and appropriately displayed. SECTION 5: The City may name facilities using private funding on the following basis: A. The Recreation &Parks Commission may consider requests by residents or business enterprises located within the City to name public facility. B. The Recreation & Parks Commission will consider these requests as follows: Page 2 of 3 i 1. The request will specifically state how such naming complies with Section 3 of this Resolution; 2. The proposal will include a funding mechanism to offset the City's cost of installing and maintaining a plaque or other form of naming the facility; C. The costs of installing and maintaining the plaque, or other form of memorial, will be established by the City Manager, or designee. SECTION 6: The City Manager, or designee, is directed to implement this Resolution through administrative policies and procedures. SECTION 7: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 8: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this day of , 2002. r Mike Gordon,Mayor ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger, Assistant City Attorney Page 3 of 3 TO: HONORABLE MAYOR & COUNCILMEMBERS FROM: CITY MANAGER DATE: JANUARY 7, 2003 SUBJECT: POLICY FOR NAMING OF PUBLIC FACILITIES AND PLACING OF MONUMENTS AND OTHER MEMORIALS RECOMMENDATION Adopt a policy for the naming of public facilities and placing of monuments and other memorials on City property. BACKGROUND At the City Council meeting on June 12, 2002 Mayor McTaggart presented a -proclamation in memory of Jeannette Mucha to Valerie Mucha, and said that he was going to propose to the Council that the Forrestal Nature Preserve be renamed the Jeannette Mucha Nature Preserve. On August 12, 2002 the Mayor placed the matter before the City Council for action. The following paragraphs are excerpts from the minutes of that meeting: Councilman Gardiner stated that the generic question is, "How should the City recognize those who give so much of their time in service to the city?" He asked if there were a City procedure or policy regarding recognizing citizens who have served the City. Mayor pro tem Stern echoed Councilman Gardiner's feelings and stated that the Council should concentrate more on a policy for commemorating those who have served. He suggested that a commemorative wall be proposed. Councilman Gardiner suggested that this item be tabled for later consideration so that the Council can create a policy for this procedure. Councilman Gardiner moved that this item be continued, seconded by Mayor pro tem Stern. Motion carried 4-0-1 (Councilwoman Ferraro having left the meeting). DISCUSSION The City of Rancho Palos Verdes has lacked a uniform policy to assist the City Council and to guide staff in the naming of City facilities, including parks and Policy for Naming Public Facilities January 7, 2003 Page 2 of 6 open space areas, buildings, streets and other public amenities. In addition, there are no formal policies or guidelines for honoring City leaders, nor for memorializing persons whose loved ones simply want to provide a remembrance in the form of a bench or tree. Although the City has no formal policy for naming public facilities and sites in honor of persons, there are precedents. Fred Hesse Park and Community Center is named for a City founder, Robert Ryan Park is named for a former Mayor and Councilmember and Vanderlip Park is named for an original Peninsula landowner. There is a GPS monument at Portuguese Point named in honor of Dr. Perry Ehlig. There is a trail below Ocean Terrace Drive known as the McBride Trail in honor of the man who constructed it. There are also three small memorials, one near Ladera Linda Community Center, one at the Point Vicente Interpretive Center and the other near Inspiration Point that honor persons who died prematurely. Finally, there have been numerous requests from individuals to install park benches or plant trees in memory of deceased loved ones, many of which have been granted. Attached is a proposed Policy for the recognition of those who have contributed to the vision of Rancho Palos Verdes as well as others who have been proposed for some form of memorial marker. The development of a Policy to guide the naming of City facilities, the permitting of monuments, benches and trees is intended to enable these processes to be conducted in an equitable, objective and consistent manner. In addition, the establishment of a 'Wall of Honor" will offer a new formal opportunity for honoring community leaders. Respectfully submitted, Les Evans City Manager Cc: DRAFT Policy DRAFT POLICY: h ttp://www.ca ci ties.org/newcybra ry/2003/su bm itted_by_cities/RPV--fa cil ity_n am i ng_pol i cy.doc Policy for Naming Public Facilities January 7, 2003 Page 3 of 6 It shall be the policy of the City Council to name City facilities in the following manner: ■ General The policy of the City is to name facilities in a manner that will provide an easy and recognizable reference to the City's residents and visitors. ■ Geographic Location Whenever possible, City facilities will be named for their geographic location. The geographic location may be based on the identification of the facility with a specific place, neighborhood, street, topographic or other natural feature, such as a drainage course, tree or plant species, or historical precedent. ■ Individual/Organizational Recognition The naming of City facilities in honor of individuals or community organizations will be a rare event, and will be considered under the following conditions: The individual, a family or a community organization has made exceptional contributions to the City, including one or more of the following: a) financial gifts, b) public service as an elected official, c) public service as a community volunteer, or d) long term sponsorship agreements. There should be a well-defined connection between the contributions of the individual or community organization and the City facility. The significance of the contribution from the individual/organizations needs to be evaluated in relation to the impact of the City facility. Individuals and organizations that have made contributions of regional or community-wide significance may be considered for naming of facilities that serve the entire City. Individuals and organizations that have made significant contributions to a particular area or neighborhood may be considered for the naming of facilities that serve these areas or neighborhoods within the City, including recreational and other amenities Within City parks. Only a current Mayor or City Councilmember may nominate an individual to have a City facility named in his or her honor, and the determination will be made by the City Council. City policy does not preclude additional opportunities for recognition that may be created in the future. ,For instance, the Point Vicente Interpretive Center is planned to include exhibits that may be funded by individual or corporate donations. Recognition of such donations may include a donor http://www.cacities.org/newcybrary/2003/subm itted_by_cities/RPV--facility_naming_policy.doc Policy for Naming Public Facilities January 7, 2003 Page 4 of 6 wall within the Interpretive Center, or recognition of a contributor's sponsorship of a specific exhibit. It shall be the policy of the City Council to allow the placing of monuments and other memorials on City properties under the following guidelines: ■ Monuments Monuments in memory of deceased persons may be permitted, in rare cases, on City property with permission of the City Council under the following conditions: 1. The person memorialized is closely associated with the area where the monument will be located. The person memorialized is known to, and revered, by a significant number of City residents. 2. The monument design is discreet and unobtrusive and designed to blend into the surrounding area. A small plaque on a large rock (4 cubic feet) would be appropriate. The location of the monument will be determined by City staff with approval of the City Council. 3. Costs of design, installation and maintenance of the monument will be determined by the City and borne by the requestor at the discretion of the City. Only City personnel or City contractors may perform work on City property. 4. The monument is only a marker and is not a place of worship, a cemetery or official gathering place. Flowers, and other memorabilia are not permitted and will be removed by maintenance personnel. 5. The City is not responsible for damage or deterioration of the monument and may remove it at any time for any reason with permission of the City Council. ■ Benches or Trees Benches or trees in memory of deceased persons may be placed in City parks, or other City spaces, at the discretion of the City Manager under the following conditions: 1. The bench design, or tree species, will be determined by the City and the location of the bench or tree will be selected by the City. 2. No plaque, inscription or other written memorial information may be placed on or near the bench or tree. 3. Costs of design, installation and maintenance of the bench or tree will be determined by the City and borne by the requestor at the discretion of the City. Only City personnel or City contractors may perform work on City property. 4. The bench, or tree, is only a marker and is not a place of worship, a cemetery or official gathering place. Flowers, and other memorabilia are not permitted and will be removed by maintenance personnel. h ttp://www.ca ci ti es.o rg/n ewcyb ra ry/200 3/submitted_by_cities/R P V--fa ci l i ty_n a m i n g_po l i cy.d oc Policy for Naming Public Facilities January 7, 2003 Page 5 of 6 5. The City is not responsible for damage or deterioration of the bench or tree and may remove it at any time for any reason without replacement. It shall be the policy of the City Council to establish a "Wall of Honor' under the following guidelines: ■ Wall of Honor The Wall of Honor will memorialize the names of distinguished community leaders who have made substantial contributions to the City of Rancho Palos Verdes under the following conditions: 1. Persons nominated for the 'Wall of Honor" shall have been dedicated community leaders who have contributed significantly to the quality of life offered by the City and realization of the vision expressed in the original General Plan. The honoree must have had a significant presence in the community throughout a good portion of their life and should have made notable impacts on sustaining the quality of life of the residents of Rancho Palos Verdes. 2. Persons nominated for inclusion on the 'Wall of Honor" will be deceased and will not have been previously honored by other actions of the City such as facilities named in their honor or other memorial. 3. In order to maintain the significance of being named to the 'Wall of Honor" the number of names on the 'Wall" will never exceed the number of years the City has been incorporated. 4. Only a current Mayor of City Councilmember may nominate a citizen to be included on the "Wall of Honor." The determination of the persons who will be included will be made by the City Council. 5. The location of the 'Wall" and the format of names and inscriptions shall be established by the City Council. BACKGROUND The City of Rancho Palos Verdes has lacked a uniform policy to assist the City Council and to guide staff in the naming of City facilities, including parks and open space areas, buildings, streets and other public amenities. In addition, there have been no formal policies or guidelines for honoring City leaders, nor for memorializing persons whose loved ones simply want to provide a remembrance in the form of a bench or tree. Although the City has had no formal policy for naming public facilities and sites in honor of persons, there are precedents. Fred Hesse Park and Community Center is named for a City founder, Robert Ryan Park is named for a former http://www cacities.org/newcybrary/2003/submitted_by_cities/RPV--facility_naming_policy.doc Policy for Naming Public Facilities January 7, 2003 Page 6 of 6 Mayor and Councilmember and Vanderlip Park is named for an original Peninsula landowner. There is a GPS monument at Portuguese Point named in honor of Dr. Perry Ehlig. There is a trail below Ocean Terrace Drive known as the McBride Trail in honor of the man who constructed it. There are also three small memorials, one near Ladera Linda Community Center, one at the Point Vicente Interpretive Center and the other near Inspiration Point that honor persons who died prematurely. Finally, there have been numerous requests from individuals to install park benches or plant trees in memory of deceased loved ones, many of which have been granted. The development of a Policy to guide the naming of City facilities, the permitting of monuments, benches and trees is intended to enable these processes to be conducted in an equitable, objective and consistent manner. In addition, the establishment of a "Wall of Honor" will offer a new formal opportunity for honoring community leaders. h ttp://www.cacities.org/n ewcybra ry/2003/su bm itted_by_cities/RPV--facility_n am i ng_pol icy.doc COUNCIL/ADMINISTRATIVE POLICY Subject: Policy No: Date: Naming/Dedication of Facilities Resolution No: Page 1 of 4 PURPOSE To define the policies,responsibilities and procedures associated with the naming of City facilities. DEFINITIONS 1. "Buildings"are City-owned facilities that house employees or are otherwise used to conduct City business. Buildings may include,but are not limited to,the Civic Center, City Council Chambers, and Police facility. 2. "Support Facilities"are City-owned facilities that are used to support field operations. Support facilities may include,but are not limited to,the corporation yard and pump stations. 3. "Park Sites"are City-owned parks, open space, and trail areas. Park sites include developed and undeveloped park areas and designated open space areas. 4. "Recreation Facilities and Amenities" are facilities/amenities used primarily for recreation and leisure activities, including,but not limited to, athletic fields,tennis/basketball courts,recreation centers, gazebos and meeting rooms. POLICY 1. General. The policy of the City is to name facilities in a manner that will provide an easy and recognizable reference for the City's customers. Therefore,naming options will always consider a name based on the facility's geographic location. However,the policy also established conditions for the consideration of naming options based on other factors. 2. Geographic Location. Whenever possible, all City facilities will be named for their geographic location. The geographic location many be based on the identification of the facility with a specific place,neighborhood,major street,regional area of the City or the City itself if the facility is deemed to serve the entire community. 3. Other Considerations. Consideration of names for facilities may also include a prominent form of topography, a prominent plant,bush or tree and historical precedent. Dedications: L a. Facilities or portions thereof,may be dedicated in memory, or honor of, individuals, groups or organizations.Dedications are encouraged to be in the form of facility improvements or enhancements: b. Dedication may be in recognition of an outstanding service, a donation or contribution to the facility or community. C. Dedication may be in memory of someone who has contributed to the facility or community. d. Any individual, family, group or organization sponsoring a dedication or memorial must provide sufficient funds to purchase, install, and maintain any plaque or other form of label associated with the recognition. The dedication or memorial may take the form of a ceremony or other testimonial in honor of the person or group in question. e. The City will make every effort to preserve any dedication plaque or other dedicated object. If necessary, due to repair of surround areas, construction or redesign of a facility,the plaque or dedication object may be relocated. If the plaque or other dedication object cannot continue to be reasonably maintained or after a period of ten years, it may be removed by the City. CITY OF BRENTWOOD COUNCIUADMINISTRATIVE POLICY Subject: Policy No: Date: Naming/Dedication of Facilities Resolution No: Page 2 of 4 f. If the dedication includes the gift or a tree or other plant the City will provide its regular standard of landscape care for the tree. If the tree does not survive, the City is not obligated to provide a replacement. If the dedication includes the gift of an object(e.g.bench,picnic table,play equipment),the City will provide its regular standard of care and maintenance for the object. g. The City will not be responsible for upkeep,repair or replacement of any dedication or memorial plaque whose placement was not sponsored by the City. h. Dedication or memorial plaques may not be placed in or on City facilities without written City approval. i. The Park and Recreation Commission will, on behalf of the City Council, oversee the provisions of this policy. The City Council will refer naming or dedications in public park,recreation and open space areas and facilities to the Commission for recommendation. j. The Park and Recreation Commission will initiate the naming of new facilities and their features. The City Council will be advised of dedications covered by this policy and asked to confirm facility names. CITY OF BRENTWOOD STAFF REPORT CRA ITEM COUNCIL ITEM (X) MEETING DATE: July 8, 2003 SUBJECT: APPOINT VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for September 7-10 in Sacramento. The Business Meeting will be held on Wednesday, September 10, at 10:00 a.m. at the Sacremento Convention Center. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting to vote on conference resolutions. Each City is entitled to one vote in matters affecting municipal or League Policy. Staff Recommends Council: APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUL\1C_'1EL.�4C,E-EMDA ITEM NO. LQdqUC Of (dlifOrRid GfiQS m-A-%cacities.org Better Cities—A Better Life June 20, 2003 To: The Honorable Mayor and City Council From: John Russo, League President, City Attorney, Oakland Re: Designation of Voting Delegate for 2003 League Annual Conference The League's 2003 Annual Conference is scheduled for Sunday. September 7 through Wednesday September 10, in Sacramento. One very important aspect-of the annual conference is the annual business meeting where the membership takes action on conference resolutions. 'Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Annual Business Meeting on Wednesday, September 10, at 10:00 a.m. at the Sacramento Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an,alternate who will be registered at the conference and present at the Annual Business Meeting. A voting card will be given to the city official that is designated.and indicated on the enclosed "Voting Delegate Form." Please complete and return the enclosed form to the League's Sacramento office at the earliest possible time (not later than Friday, August 8, 2003), so.that proper records may be established for the conference. The City's designated voting delegate may pick up the city's voting card at the Voting Card desk located in the League registration area. The Desk will be open on September 7, 8, 9 and 10. Voting cards should be picked up before the Annual Business Meeting on September 10. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. Headquarters Southern California Office 1400 K Street 602 East Huntington Dr,Suite C Sacramento,CA 95814 Monrovia.CA 91016 916 658.8200• 626.305.1315 FAX 916 658.8240 FAX 626.305 1345 I , League of-California Cities ` Annual Conference Voting Procedures �f a 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official'must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League Credentials Committee. 4. The voting delegate, or alternate, may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. l 6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange.- Prior to the Business Meeting, exchanges may be made at the "Voting Card" table in the League Registration Area. At the Business Meeting, exchanges may be made at the "Voting Card" table in the front of the .meeting room., Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials who are authorized to - use the city's voting card, and who have left a sample of their signature on file for the Credentials Committee, will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. G ApolicylacresWoteproc0ldoc STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: July 8, 2003 SUBJECT: Richard Rollins Park/Terrace Hills Middle School Renovation Project Loan BACKGROUND: In March of 2002,the Agency Board approved an agreement between the Agency and the Colton Joint Unified School District(the "School District")for the use and improvements to Richard Rollins Park (the "Project"). The School District has agreed to allow the Agency to use $1,600,000 of tax increment pass-through payments, that the Agency would otherwise pay to the School District over time, for the improvements. The Agency was authorized to proceed with the design of the project and will oversee the construction of the improvements as well as identifying other financing sources including the use of grant funding. The estimated costs of the project and the source of funds to pay for the improvements are: Project Costs Design $117,650 Construction and other costs 2,120,*00 Total Estimated Costs of $2,238,550 Improvements Funding Sources Grant Funds $528,550 Agency Cash on Hand 400,000 Total Funding Sources $928,550 Financing needed $1,310,000 A portion of the Project will need to be financed because of the timing of the receipt of the grant funds and the timing of the receipt of tax increment revenues. The Agency's financial advisor, C.M. de Crinis & Co., Inc. has assisted staff evaluate options for financing the project. Financing alternatives included a public sale of securities, a bond issue, and a loan agreement with a bank. Given the small size of the loan and costs associated with the public sale of securities, Agency staff feels that the bank loan is an attractive alternative when all costs are considered. COUNCIL AGENDA ITEM N®. ,qG Recommendation: Staff, recommends that the Agency Board approve the resolution approving the loan agreement with Zion's First National Bank in the amount of$1,310,000. RESOLUTION NO. 2003- . RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF GRAND TERRACE, SAN BERNARDINO COUNTY, CALIFORNIA, APPROVING THE ENTERING INTO A LOAN AGREEMENT AND PROMISSORY NOTE SECURED BY THE PLEDGE OF TAX ALLOCATION REVENUES BY THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE. WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("the Agency") is authorized pursuant to Part 1 of Division 24 (commencing with Section 33000) of the California Health and Safety Code (the "Act") to enter into a Loan Agreement for any of its corporate purposes; and, WHEREAS, the Agency has indicated its intention to enter into a Loan Agreement in the amount of $1,310,000 in order to finance the Richard Rollins Park / Terrace Middle School Renovation Project and to repay said loan from surplus tax allocation revenues, as defined in the Loan Agreement; and, WHEREAS, pursuant to the Act, the City-Council is also required to authorize the entering into a Loan Agreement; NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AS FOLLOWS: SECTION 1. Approval of Financing. This City Council hereby approves the entering into of a Loan Agreement and Promissory Note in the amount of $1,310,000 by and between the Agency and Zions First National Bank and the pledge of surplus tax allocation revenues as defined in the Loan Agreement for repayment thereof. SECTION 2. Effective Date.This Resolution shall take effect immediately upon adoption. PASSED, APPROVED AND ADOPTED this 8th day of July, 2003. Mayor for the City of Grand Terrace ATTEST: Brenda Stanfill, Secretary Approved as to Form and Content John R. Harper, City Attorney State of California ) San Bernardino County )ss. City of Grand Terrace ) ; I, Brenda Stanfill, Secretary for the Grand Terrace Redevelopment Agency, for the City of Grand Terrace, do hereby certify that the foregoing Resolution, being Resolution No. was regularly introduced and adopted by the Grand Terrace Redevelopment Agency, City of Grand Terrace, California, at a regular meeting thereof held on the 8th day of July, 2003. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Grand Terrace, California this 8th day of July, 2003. Brenda Stanfill, Secretary r RAND TERR t Community Services Department Staff Report MEETING DATE: July 8, 2003 CRA ITEM ( ) COUNCIL ITEM (X) f SUBJECT: SOLID WASTE MANAGEMENT RATE ADJUSTMENTS FOR 2003- 04 NO FUNDING REQUIRED BACKGROUND Waste Management of the Inland Empire, a division of USA Waste of California, Inc., a Delaware Corporation, is the exclusive contractor for Integrated Waste Management Services, including collection, transportation, recycling, composting, and disposal of solid waste, recyclable solid waste, and construction debris and for providing temporary bin/roll off services for all commercial and industrial and residential premises within the City of Grand Terrace. For FY 2003-04 Waste Management is requesting the rollowing: -CPI adjustment of 3.53% for the Commercial Rate only NOTE: Waste Management has declined the option of increasing the CPI adjustment on the Residential Rate. There has been no increase in the rate since 2001. -Increasing the Landfill Disposal portion 3.69% on both the Residential and Commercial Disposal rates due to the recent landfill increase by the County of San Bernardino. This will result in a 37 cent or 49 cent monthly increase for residential customers depending on the size trash container used (68 gallon or 96 gallon). -Increasing the Green Waste Disposal fee 32 cents per month for Residential customers only. This is due to the closure of Inland Empire Composting of Colton. The new green waste sites have higher tonnage fees and/or located further distances from the city. -Please see the attached Exhibit "D" and "F" for the new schedule of rates. RECOMMENDATION Staff recommends approving the increases effective August 1, 2003 for the collection, transportation, recycling, composting, and disposal of solid waste, recyclable solid waste, and construction debris and for providing temporary bin/roll off services for all commercial and industrial and residential premises within the City of Grand Terrace. These adjustments follow the price increase guidelines established in the First Amendment to the Franchise Agreement dated April, 1 2002. COUNCIL AGENDA ITEM NO.�� V%M. WASTE MANAGEMENT WASTE MANAGEMENT OF THE INLAND EMPIRE 800 S.Temescal Street June 25, 2003 Corona,CA 92879-2058 (909)817-2400 (909)817-2402 Fax Mr. Thomas Schwab, City Manager Mr. Steve Berry, Assistant City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313-5295 Re: Request for Solid Waste Rate Adjustments—2003-2004 Dear Sirs: Per Section 19. B. and Exhibit "C" of"The Agreement Between The City of Grand Terrace and USA Waste of California, Inc:for The Provision of Integrated Waste Management.Services", dated March 12, 1998 and Section 19 "E" of the first Amendment to Franchise Agreement, dated April 1, 2002,we respectfully request an adjustment to the Commercial and Residential Rate Schedule based upon the following: 1. An increase of the Consumer Price Index (CPI)from April 2002 thru March f 2003. This CPI adjustment will not apply towards the residential rate. A copy of the CPI is attached for your review. 2. An increase in the Landfill Disposal rate at the San Bernardino County System from $29.74 per ton to $30.84 per ton, effective on all rate structures. A copy of the County of San Bernardino notification is on file at City Hall. 3. An increase in the green waste tipping fee charged from $17.50/ton to $20.75/ton. This is a blended rate which includes approximately 50% of the tons going to the Robert A. Nelson Transfer Station at $24.00/1on and the other 50%going to B.P. John in Corona at $17.50/1on. Please note, we are not requesting a CPI rate adjustment to the residential rate schedule for this year. We are only requesting a pass through of the disposal increase which reflects increases by San Bernardino County for refuse and Burrtec Waste (Robert A. Nelson Transfer Station) for green waste. In order to calculate the rate change, we annually review and establish the actual disposal component of the monthly rate for the various commercial and residential rates. This is because the CPI adjustment is applied only on the"Contractors Pick Up Fee"portion of the overall rates. Per our Agreement, we conducted a twelve-month review from April 2002 through March 2003. 1 RESIDENTIAL The landfill tipping fee is increased by 3.69% (from $29.74 to $30.84 per ton). The green waste tipping fee increased by 18.57% from $17.50 to $20.75 per ton). The service component will not be increased by CPI for 2003-2004. 1. RESIDENTIAL RATE ADJUSTMENTS: Previous 12-month period Current 12-month Review Residential Disposed: 3,346.93 tons 3,3770.76 tons Residential Green Waste Processed 2,446.47 tons 2,390.88 tons Total Number of Single Family Residences = 3,159 households (no change from ,previous analysis) Total Disposed per Residential Account: Landfilled Green Waste Disposal 3,770.76/3,159 households = 1.194 tons 2,390.88/3,159 households* _ .757 tons (*Excludes 88 condominium units @ Palm Villas from the total household count) RESIDENTIAL LANDFILL AND GREEN WASTE CALCULATIONS: The following adjustment is necessary to reduce the Landfill Charge for the 64-gallon vs. the 96-gallon refuse container: Breakdown from route audit (3,159 total single family households): 379 residences receive 68-gallon service (12%) of total). 2,780 residences receive 96-gallon service (88% of total). The current system calculates a 30% lower pass-tiv-u reduction for the smaller container; therefore the following calculation is necessary: 1. Landfill disposal for 68-gallon customers =(1.194 X 70%)= 0.836 ton/home [0.836 X 379 residences = 317 tons total] 2. Landfill disposal for 96-gallon customers = Total Tomlage of 3,770.76—379 = 3,391.76/2,780= 1.220 tons/home 3. Green Waste Disposed for all Customers = Total Tonnage of 2,390.88/3,159 =0.757 ton/home NEW "LANDFILL CHARGE" COMPONENTS: LANDFILL CHARGE FOR 96-GALLON CUSTOMERS = Disposal = 1.220 tons X $30.84= $37.62 annually = $3.14 monthly LANDFILL CHARGE FOR 64-GALLON CUSTOMERS = Disposal = 0.836 ton X $30.84=$25.78 annually =$ 2.15 monthly GREEN WASTE CHARGE FOR ALL USERS = Green Waste = 0.757 ton X $20.75 =$18.17 annually =$1.31 monthly 2 COMMERCIAL Commercial Rate Adjustment: Per Section 2 of Exhibit "E" of the March 12, 1998 Agreement, Commercial Rates have two components: Service and Disposal. • The Service Component is adjusted by the CPI increase of 3.53% (THIS IS 90% OF 3.92% - SEE ATTACHED RATE SCHEDULE). • The Landfill Component is increased by 3.69% (from $29.74 to $30.84 per ton). Please see Exhibit "F"which illustrates the Commercial Rates for each Service Type by a "Rate Band". As noted in section 19 of the First Amendment, the rates will be adjusted in accordance to the provisions of this section. OTHER PRICE ADJUSTMENTS: EXHIBIT "E" PRICE REVISIONS BASED UNPON 3.53% CPI INCREASE: Of all the various prices listed in the Exhibit, only the following changes are requested at this time: l. ROLL-OFF BIN SERVICE: From $178.68 to $184.99 Compactor Service: From $199.69 to $206.74 Landfill Rate (which is in addition to the above Service Rate) is increased from $29.74 to $30.84 per ton, plus Franchise Fees of 15%. This new Landfill pass- thru is $35.47 per ton (includes franchise fee component). 2. Additional Roll-Off Charges: Delivery/Extra trip/Relocation: from $62.00 to $64.19. With your approval, we will begin the new pricing as of July 1, 2003. Should you have any questions regarding this information, please feel free to call at any time. As always; it's a pleasure being of service to the City of Grand Terrace. Respectfully submitted, J. . lex Braicovich, Rosalie Mule General Manager Director Municipal Development cc: Sherry Kouba,District Controller Dolma DeBie, Community Relations Jim Gibbs,District Manager City File 4 SINGLE FAMILY RESIDENTIAL REVISED SCHEDULE OF RATES.:- EXHIBIT "D" 68 Gallon Container: New Rate Change Contractor's Pick Up Fee $10.00 .00 Street Sweeping/Community Fund $ .85 .00 Landfill Charge $ 2.15 .37 (Based on 0.536 Tons per home per year at$30.84 per ton) Green JAhaste Charge $ 1.31 .32 Recycling Charge $ 1.87 .00 Franchise Fee $ 2.40 .08 Household Hazardous Waste Fee $ 0.20 .00 New Total Rate = $18.79 .77 96 Gallon Container New Rate Change Contractor's Pick Up Fee $ 10.00 .00 Street Sweeping/Community Fund $ .85 .00 Landfill Charge $ 3.14 .49 (Based on 1.075 tons per home per year at $29.52 per ton) Green Waste Charge $ 1.31 .32 Recycling Charge $ 1.87 .00 Franchise Fee $ 2.54 .09 Hazardous Waste Fee $ 0.20 .00 New Total Rate = $19.91 .90 3 EXHIBIT 7" CITY OF GRAND TERRACE MONTHLY COMMERCIAL BIN COLLECTION RATES JULY 2003 WITH DISPOSAL INCREASE BIN SIZE - 2 CUBIC YARD 3 CUBIC YARD 4 CUBIC YARD 6 CUBIC YARD 3 CUBIC YARD RATE BAND RATE BAND RATE BAND RATE BAND TEMPORARY CONSTRUCTION NUMBER OF COLLECTIONS PER WEEK 1 46 00 - 76 04 75.53 - 101 07 133 65 - 133 65 166.66 - 193 09 54.99 2 76 94 - 13806 136 23 - 188.51 253 50-253.50 315.59 -372.17 10999 3 122 94 - 214 10 211.59 -289.63 387.26 - 387 26 485 20 - 565 79 16498 4 168.95 -290 13 287 24-390 48 521 00-521 00 651 86 -758 34 21997 5 214.95 - 365 63 244 74 -491 88 654 75 -654 75 818 52 - 951 43 274.97 6 260 95 -441 93 438 24 - 592 73 787 44 - 787 44 985 76 - 1,144 51 -- Note Bin rental charge is eliminated on multiple collections per week. Includes 15% City Franchise Fee Low end of rate band includes 2003 CPI plus 3% rate escalator Except 4 yard bin which now equals high end of rate band Temporary bin includes 2003 CPI. Includes San Bernardino County disposal increase of$1 10/ton City of Grand Terrace -Adopted Exclusive Solid Waste Franchise Agreement- USA Waste of California lnr Public Data Query Page I of I U.S. Department of Labor Bureau of Labor Statistics Bureau of Labor Statistics Data www.b1s.govU Search A-Z Index BLS Home I Programs&Surveys I Get Detailed Statistics Glossary What's New Find It! In DOL Change Output From: To 2003 + - Options: F include graphs NEW! More Formatting Options->� Data extracted on: May 9, 2003 (2:27.43 PM) Consumer Price Index - All Urban Consumers Series Id: CUURA421SAO,CUUSA421SAO Not Seasonally Adjusted Area: Los Angeles-Riverside-Orange County, CA Item: All items Base Period: 1982-84=100 'Year l Jan- Feb I Mar- Apr I May I Jun Jul Aug Sep Oct Nov Dec Annual HA 19931149.2 150.0 149.8 149.9 150.1 149.7 149.8 149.9 150.2 150.9 1.51.6 151.9 150.3 14' 19941152.2 152.21152.5 152.0 151.4 151.3 151.7 152.0 152.7 153.4 152.9 1533T.4152.3 15 19951154.3 154.51154.6 154.71155.1 154.8 154.5 154.4 154.6 155.2 154.4 154.6 154.6 15. 19961155.7 156.21157.3 157.7 157.5 156.7 157.61157.3,158.2 1 158.81158.4 158.3 157.5 151 19971159.1 159.21159.8 159.91159.5 159.4 159.5 159.7 160.5 161.1 160.7 161.2 160.0 15, 1998 161.0 161.1 161.4 161.8 162.3 162.2 162.1 162.6 162.6 163.2 163.4 163.5 162.3 16 1999 164.2 164.6 165.0 166.6 166.2 165.4 165.8 166.3 167.2 167.2 167.11167.3 166.1 16 2000 167.9 169.3 170.7 170.6 171.1 171.01171.71172.2 173.31173.8 173.51173.5 171.6 171 .2001 174.2 17 5.4117 6.2117 6.6117 7.5 178.9 178.3 178.4 178.8 178.3 178.11177.1 177.3 171 2002 178.9 180.1 181.1 182.2 182.6 181.9 182.2 183.0 183.4 183.7 184.0 183.7 182.2 18 2003 185.2 186.5 188.2 Freguently Asked Questions I Freedom of Information Act I Customer Survey Privacy & Security Statement I Linking to Our Site Accessibility Information U.S. Bureau of Labor Statistics Phone. (202) 691-5200 Postal Square Building Fax-on-demand: (202) 691-6325 2 Massachusetts Ave , NE Data questions- blsdata staff(&bls.gov Washington, DC 20212-0001 Technical (web) questions: webmaster(@bls.gov Other comments- feedback@bls.gov bftn-//(i2t2-'hls-gov/servlet/SurvevOutnutServlet iz M/1)A An r LEAGUE- OF CAL.IFORNIA CITIES INLAND. EMPIRE DIVISION LEGISLATIVE TASK FORCE ' MEETING INVITATION .t Thursday, June 26, 2003 Location: Tri Communities Room, Rancho Cucamonga City Hall { 10500 Civic Center Drive Time: 2:00 p.m. to 4:00 p.m. AGENDA ACTION ITEMS A. Division President's Report—Janice Rutherford • Revisions to Inland Empire Division ByLaws: Copies of the proposed by- law changes were made available and will be voted on.at the July 10tn Board of Director's General Membership Dinner Meeting at the San Bernardino Hilton. Main changes will bring the Inland Empire by-laws into Line with the State League By Laws. ACTION:- Under the new by-laws,-each city will designate one voting member per General Membership meeting rather than having one League representative for the year.-The goal is to encourage all council members to participate inleague events and advocacy, instead of people feeling constrained by an annual designee. The by- laws provide for each city to cast one vote on any items of League business.When a City Clerk makes reservations for a general membership meeting, the City Clerk will designate who among the attendees is authorized to vote for that city at that particular meeting. In the event that designated member is not able to attend the meeting, the city,official present, with,the most seniority, may cast that city's vote. B. Legislative Update — Lee Ann Garcia • Legislation and League Board of Directors items: A proposal is before-the Division General Membership to alter the format of the Legislative Task Force and, if approved on July loth, it would take effect immediately. The Board of Director General Membership meetings are on the 3rd Thursday of every,other month. The Leg. Task Force.would meet on the 3rd Thurs. of the following month beginning at 3:30 pm and ending at 4:30 pm. If there is a slight run over of the meeting, it would end by 5 pm, allowing for Leg. Task Force Members to be closer to the end of their business day. The next Division General-Membership meeting is July 10th, with the next Leg. Task Force meeting on August 21 st. _The format of the Leg. Task Force will allow for sharing of information from the city members on legislative priorities, current local issues and a presentation each meeting from cities on their approach to legislation or legislative practices--a "Best CO-Ii CIL AGENDA ITEM NOJ U - G Practices" type of sharing. Chino Hills has ,accepted the invitation to present at the August meeting, followed by Ontario at the following Leg. Task Force meeting. ACTION: Please indicate your willingness to participate in the presentations by calling Nancy Cisneros, who is maintaining the schedule. C.- League Fiscal Reform Task Force — Sam Racadio: Meetings are being held until the AB 1221 TAC is ready to submit their study of the legislation and submit their findings to the Fiscal Task Force for action. Y ACTION: Informational only, D. .League AB 1221 Task Force — Pam Easter: The AB 1221 technical task force was formed to review the technical impacts of the AB 1221 proposal. The committee has met twice and has formed two subgroups: one consisting of auditor/controller specialists and the other subgroup to develop,financial modeling. The task force will meet again in July. ACTION: Informational only, E. Regional Representative Report— Nancy Cisneros: The statewide Regional Representatives were cancelled from'traveling to the Ontario Policy Committee meetings, as was the League's Legislative Director Dwight Stenbakken, to allow the Regional Representatives to stay in their regions and more quickly respond and mobilize efforts in response to impending state actions. A report on recent Action Alert calls to Senators and Legislative response from Budget presentations to targeted City Councils and Board of Supervisors was given. A city by city status report was given on CitiPac. ACTION: Informational only F. , Legislative Priorities/Items for Consideration -- Task Force Members • AB 496 (Correa) Santa Ana River Conservancy: An exchange of information is being made available on this bill by the following cities, who have taken AB 496 into consideration for a position: Yucaipa: Jennifer Shanaklin; San Bernardino: Stacey Alstadt in SB Muni Water;,Redlands, Fontana and SANBAG: Darren Kettle. ACTION: Informational only. No position will be taken by this Task Force, allowing each City to determine for themselves. • Discussion of any other legislation that members may want to address Legislative issues on Housing density and other related areas were brought forward and information exchanged. ACTION: City members are*encouraged to bring legislative priorities or concerns to Legislative Task Force meetings to share.with Division members. G. New business • Bring your ideas and issues for the task force: If you have a business owner, a Chamber President or Executive, an association President of non-profit or labor and would like to have them attend a Division General Membership Dinner, call Nancy Cisneros. Also remember to invite fellow Council Members and City Managers to also attend. H. Next meeting — Scheduled for August 21, 2003 r