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08/12/2003 LLCOPY ry ; GRAND TERR CE August 12; 2003 22795 Barton Road ' -Grand Terrace California 92313-5295 Civic Center �t (909)824-6621 " Fax(909)783-7629 Faz(909)783-2600, CITY "OF' GRAND- TERRACE -Lee Ann Garcia ' Mager CRAJCITY COUNCIL . Maryetta.Ferre r Mayor Pro Tern - - REGULAR MEETINGS Ferman Hilkey DonLarldn �2 - AND 4TH`'Tuesdays = 6:3"0 .p.m._ ' Bea Cortes" - Council Members Thomas J.Schwab- City Mans ger Council Chambers Grand Terrace Civic- center, ` 22795 Barton Road Grand Terrace, CA 92313=5295 : ; " CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS AUGUST 12, 2003 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICAI\'S WITH DISABILITIES ACT OF 1990:IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYORAT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL r AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07-08-2003 Minutes Approve 2. Combined Cash and Investments Treasury Report for Quarter Accept Ended June 30,2003 3.- Closed Session-Real Estate Negotiations(21893 Barton Road) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL,MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Home of Distinction Award B. Innovation Award C. Presentation of the New Web Site 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Registers Dated July22&August 12,2003 Approve a COUNCIL AGENDA 08-12-2003 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Ratify 08-12-2003 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 07-08-2003 Minutes Approve E. Update on the Grand Terrace Foundation F. Resolution Rescinding City Council Continued Benefits Approve G. Travel Authorization for the Assistant City Manager and Code Authorize Enforcement Officer to Attend the CACE Conference in Oxnard,CA September 24-27,2003 H. City Manager Travel to Charlotte, North Carolina, for Authorize International City/County Management Association's Annual Conference I. Mayor,Mayor Pro Tern,Council Members and City Manager Authorize Travel to Sacramento for League of California Cities Annual Conference, September 7-10,2003 J. Combined Cash and Investments Treasury Report for Quarter Accept, Ended June 30,2003 K. Parcel Map No. 16012(Zakharia) Authorize/Direct L. CLEEP Grant Expenditures Authorize M. Authorization to go to Bid-Traffic Signal-De Berry and Mt. Appropriate/Direct Vernon 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a.Appoint New Member(Gifford) Appoint b.Minutes of July 7,2003 Accept 2. Crime Prevention Committee a.Minutes of June 9,2003 and July 14,2003 Accept 3. Emergency Operations Committee a. Minutes of July 1,2003 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Contracting with the City of Colton for Animal Control Approve Services B. Waste Disposal Agreement Amendment (San Bernardino Approve County) COUNCIL AGENDA 08-12-2003 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION C. An Ordinance of The City Council of the City of Grand Approve Terrace, California, Amending Chapter 4.72-of the Grand Terrace Municipal Code, and Establishing Sewer `User Charges D. Award of Construction Bid for the Grand Terrace Road Award` Widening Project E. Resolution Changing Regular City Council Meeting Day Adopt F. Cancellation of September 9,2003 City Council Meeting Cancel k 9. CLOSED SESSION A. Personnel Negotiations ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,AUGUST 26,2003 AT 6.30 P.M: AGENDA ITEM REQUESTS FOR THE 08-26-2003 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 08-21-2003. PENDING C R,A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JULY 8, 2003 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand.Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on July 8, 2003 at 6:30 p.m. PRESENT: Lee Ann Garcia', Chairman Maryetta Ferre,Vice-Chairman- Don Larkin,Agency Member Bea Cortes, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building& Safety Director Gary Koontz, Community Development Director - John Harper, City Attorney Lt. Guerra, Sheriff's Department - ABSENT: Herman Hilkey,Agency Member APPROVAL OF 06-26-2003 MINUTES CRA-2003-24 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER CORTES, CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT),to approve the June 26, 2003 Community Redevelopment Agency Minutes. RESOLUTION - RICHARD ROLLINS PARK/TERRACE HILLS.MIDDLE SCHOOL RENOVATION PROJECT LOAN CRA-2003-25 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER CORTES, CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT),to approve a Resolution approving the Loan Agreement with Zion's First National Bank in the amount of $1,310,000 for the Richard Rollins Park/Terrace Hills Middle School Renovation Project. Chairman Garcia adjourned the Community Redevelopment Agency Meeting at 6:45 p.m.,until the next CRA/City Council Meeting scheduled to be held on Tuesday, July 22, 2003, at,6:30 p.m. ORA AGENDA ITEM NO. I Community Redevelopment Agency Minutes July 8,2003 Page 2 SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA of the CITY OF GRAND TERRACE -� n�an�ce�DepaErt en ;. � : :s•-• `s�3�`'� ��? ;z<�; ri"', _.3 Rll=•x c1Ty . O GROND TERR C 1 - CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE: August 12, 2003 AGENDA ITEM 1 SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED JUNE 30, 2003 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are required to present quarterly investment reports to their governing boards in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1)Report must be produced 30 days after end of quarter, 2)Report must comment on compliance with investment policy, 3)Report must comment if agency has ability to meet expenditures for next six months, 4)Report must include a description of the investment, type of investment, issuer, investment pool or program information, date of maturity and amount invested, 5)Report must.include book value and current market value of each investment, 6) Report must indicate source of the market valuation. CRA AGENDA ITEM NO. CRA of the CITY OF GRAND TERRACE Page 2 The CRA and City engaged the consulting division of Vavrinek, Trine, Day and Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in preparation of a combined investment report. The scope of their work includes a review of the quarterly investment statements and bank statements, a compliance review with the investment policy and government code, obtaining market valuations and preparing the report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. Staff welcomes any questions or comments from the Agency Board. Staff Recommends that the As!ency Board: Accept the Combined Cash and Investments Treasury Report for the Quarter Ended June 30, 2003. _ Check Register Dated July 22, 2003 vchlist Voucher List Page: 1 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51975 7/3/2003 004587 MANAGED HEALTH NETWORK MHN MANAGED HEALTH NETWORK 10-120-142-000-000 23.82 10-125-142-000-000 23.82 10-140-142-000-000 35.73 10-172-142-000-000 5.96 10-175-142-000-000 4.76 10-180-142-.000-000 35.74 10-370-142-000-000 16.68 10-380-142-000-000 11-.91 10-440-142-000-000 297.75 10-450-142-000-000 11.91 21-572-142-000-000 11.90 32-370-142-000-000 4.76 34-400-142-000-000 39.30 34-800-142-000-000 35.73 10-022-61-00 23.82 Total : 583.59 51976 7/3/2003 004630 METLIFE (METROMATIC) MET070103 METLIFE JULY 2003 10-022-63-00 219.00 Total : 219.00 51977 7/3/2003 005452 PACIFICARE OF CALIFORNIA PACIFICARE PACIFICARE HEALTH INS ' r q��/�e - - Page: 1 COUNCIL AGENDA I'TE°p� NO., �� vchlist Voucher List Page: 2 67/18/2063 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa Voucher, Date Vendor Invoice Description/Account Amount 51977 7/3/2003 005452 PACIFICARE OF CALIFORNIA (Continued) 10-120-142-000-000 51'8.44 10-125-142-000-000 378.3G 10-140-142-000-000 1,350.21 10-172-142-000-000 162.96 10-175-142-000-000 130.36 10-180-142-000-000 616.63 10-370-142-000=000 456.26 10-380-142-000-000 213.74 10-440-142-000-000 427.48 10-460-142-000-006 189.15 21-572-142-000-000 213.74 32-370-142-000-000 130.36- 34-400-142-000-000 826.57 34-800-142-000-000 333.06 10-022-63-00 5,607.68 10-022-61-00 -285.85 Total : 11,269.09 51978 7/3/2003 006772 STANDARD INSURANCE COMPANY std STANDARD INS- LIFE.AND DISABILITY 10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 - 3.26 10-175A 42=000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380=142-000-000 6.50 10-440=142-000-000 89.75 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370A 42-000-000 2.60 34-400-142=000-000 20.19 34-800-142-000-000 10:50 10-022-63-00 1,197.93 Total : 1,417.93 Page: 2 vchlist V�usher List r Page: 3 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51980 7/8/2003 010164 GREAT-WEST 07 1 5L 03 LOAN PAYMENTS 10-022-63-00 658.25 Total : 658.25 51981 7/9/2003 003420 INLAND COUNTIES INSURANCE SVCS 0701 03 DENTAL&VISION FOR JULY 2003 10-022-61-00 63.00 10-022-63-00 966.11 Total : 1,029.11 51982 7/9/2003 004350 LEAGUE OF CALIFORNIA CITIES, INLA 07.10 03 LEAGUE DINNER 10-110-270-000-000 105.00 Total : 105.00 51983 7/10/2003 001720 CAPREE ESCROW 22799 barton ESCROW# 17118-D 22799 BARTON RD 32-600-209-000-000 5,000.00 Total : 5,000.00 51984 7/14/2003 003200 HILKEY, HERMAN July 2004 July Council &Agency Stipends 32-200-120-000-000 150.00 1 0=1 10-1 20=000-000 250.00 - Total : 400.00 51986 7/14/2003 005702 PUBLIC EMPLOYEES RETIREMENT 07.0403 PERS FOR PAYROLL END 7 4 03 10-022-62-00 4,846.36 Total : 4,846.36 51987 7/15/2003 003162 HARPER& BURNS LLPN 07002003 RDA Series 2003 Prof. Fees 33-300=250-000-000 25,000.00" _ Total : 25,000.00 51988 7/1.5/2003 001855 CM deCRINIS 07022003 Redev. Consulting-Phase II 33-300-250-000-000 44,464.25 Total : 44,464.25 51989 7/16/2003 001907 COSTCO#478 47819018378 Child Care supplies 10-440-219-000-000 54.99 10-440-228-000-000 70.60 Page: 3 vchlist Voucher List Page: 4 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51989 7/16/2003 001907 COST.CO 9478- `(Continued) Total : 125.59 52025 7/23/2003 001365 BARBU, DRAGOS S. 07142003 Reimburse ESRI conf. expenses 10-380-270-000-000 28.00 10-380-271-000-000 99.72 Total : 127.72 52026 7/23/2003 001456 BOISE CASCADE OFFICE PRODUCTS 897192 Office supplies 10-140-210-000-000 41.75 898235 Inkiet cartridge 10-140-210-000-000 20.71 915642 CREDIT-NON-RETURN-#87897192 10-140210-000-000 _ -20.71 Total : 41.75 52027 7/?3/2003 001860 COLTON JOINT UNIFIED SCHOOL 06192003 Annual lease pmt-auditorium - -10--190-242-000-000 101:00 Total : 101.00 52028 7/23/2003 010147 CORTES, BEA July 2003 July-Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 52029 7/23/2003 001907 COSTCO#478 47820024515 CHILD CARE SUPPLIES 10-440-220-000-000 64.99 Total : 64.99 52030 7/23/2003 001930 DAILY JOURNAL CORPORATION -13549198 Public Hrq.Notices 10-125-230-000-000 54.90 Total : 54.90 52031 7/23/2003 002301 FEDEX, 4-769-55440 Document Delivery 10-190-211-000-000 15.64 Total : 15.64 52032 7/23/2003 002450 FERRE', MARYETTA July 2003 July Council &Agency Stipends Page: 4 vchlist V1 (,;her List Page: 5 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa - Voucher Date Vendor Invoice Description/Account Amount 52032 7/23/2003 002450 FERRE', MARYETTA (Continued) 32-200-1.20-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 52033 7/23/2003 002740 FRUIT GROWERS SUPPLY 32056b30 - LANDSCAPE SUPPLIES - - 10-450-245-000-000 122.25 10-450-245-000-000 9.47 Total : 131.72 52034 7/23/2003 002795 GARCIA, LEE ANN July 2003 July Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 52035 7/23/2003 002910 GRAND TERRACE LIONS CLUB 06162003 COMM CENTER RENTAL. 10-440-221-000-000 1,200.00 10-440-223=000-000 1,200.00 Total : 2;400.00 r _ 52036 7/23/2003 010148 GRAND TERRACE SENIORS July 2003 Larkin July Stipend Donation 10-110-120-000-000 250.00 Total : 250.00 52037 7/23/2003 003152 HARPER.& BURNS LLPN 07012003 Services-Lighting/Landscape Dist. Levy 26=600-250-000-000 833.25 26-601-250-000-000 833.25 26-602-250-000-000 833.50 Total : 2,500.00 52038 7/23/2003 003210 HOME DEPOT 477/9082178 Maint supplies _ 10-440-245-000-000 1.75 - 10-180-245-000-000 25.32 - 531/8291129- maint supplies 10-440-245-000-000 63.39 10-450-246-000-000 16.86 Total : 107.32 Page: 5 vchlist Voucher List Page: 6 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52039 7/23/2003 003425, INLAND EMPIRE ECONOMIC 1012 2003-04 Annual Investment 32-370-265-000-000 2,500.00 Total : 2,500.00 52040 7/23/2003 003800 JAGUAR COMPUTER SYSTEMS INC 29201 JuIV pmt-Eden server 10-140-701-000-000 291.32 29202 JuIV pmt-mail server 10-380-101-000=000 406.10- Total : 697:42 52041 7/23/2003 003850 JANI-KING. 07030105 BUILDING CLEANING 10-440-244-000-000 815.00 Total : 815.00 52042 7/23/2003 004316 LARKIN, DON JuIV 2003 JuIV Aqencv Stipend 32-200-120-000-000 150.00 Total : 150.00 52043 7/23/2003 005670 PRESS ENTERPRISE 0178186 7/1 26-142 0178186 Laister 32-wk 10-804-210-000-000 95.04 Total : 95.04 52044 7/23/2003 006285- RIVERSIDE HIGHLAND WATER CO 07012003 Irriqation meter balance 10-450-710-000-000 4,500.00 Total : 4,500.00 52045 7/23/2003 006310 ROADRUNNER STORAGE JUIV JuIV storaqe fee 10-140-241-000-000 63.00 Total : 63.00 52046 7/23/2003 010227 ROTO-ROOTER PLUMBERS IE023380 Clean Main line-22565 Franklin 34-700-769-000-000 204.75 Total : 204.75 52047- 7/23/2003' 006453 S.B. COUNTY AUDITOR/CONTROLLER 639 1/3 share LAFCO 2003-04 Allocation 10-190-265-000-000 673.61 Total : 673.61 Page: 6 vchlist V� her List Page: 7 07/18/2003 2:13:07PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52048 7/23/2003 006620 SIERRA WHOLESALE HARDWARE 171067 Sprinq'hinges 10-440-245-000-000 49.20 Total : 49.20 52049 7/23/2003 006695 SO.CA.ASS'N OF GOVERNMENT 0506-57 FY 03-04 Membership Dues 10-190-265-000-000 1,089.00 Total : 1,089.00 52050 7/23/2003 006800 STERN & COMPANY INC., M L 06272003 Lease/Option Agree.#97-01 Pmt#6 10-190-715=000-000 15,819.55 Total : 15,819.55 52051 7/23/2003 006898 SYSCO FOOD SERVICES OF L.A. 0917899 Return all-beef franks#306181301 - 10-440-220-000-000 -19.36 3070118256 CHILD CARE SUPPLIES. 10-440-220-000-000 - 13.63 307021601 9 CHILD CARE SUPPLIES 10-440-220-000-000� 606.50 307091307 8 CHILD CARE SUPPLIES 10-440-220-000-000 352.75 Total : 953.52 7/15/2003 007400 U..-S. BANK TRUST N."A. July 2003 MO LEASE PAYMENTS 33-300-206-000-000 23,194.94 Total : 23;194.94 41 Vouchers for bank code : bofa J Bank total : 152,918.214 41 Vouchers in this report Total vouchers 152,918.24 I certify that, to the best of my knowledge., the afore-listed checks for payment of 'City and Community Redevelopment Agency liabilities have been -audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. .Larry Ronnow, Finanue Director � Page: 7' vchlist Voucher List Page: 1 07/18/2003 1:41:58PM CITY OF GRAND TERRACE Bank code: bola Voucher Date Vendor Invoice Description/Account Amount 51979 7/8/2003 001038 VERIZON WIRELESS-LA 1773713459 VERIZON JUNE 2003 34-400-235-000-000 117.52 Total : .117.52 51985 7/14/2003 006315 ROLLINS, RICHARD June 2003 June open/close/clean-parks 10-450-245-000-000 V 1,050.50 Total : 1,050.50 51990 7/17/2003 006720 SO.CA.EDISON COMPANY June 2003 June street liqhtinq/signals 16-510-238-000-000 4,167.10 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 June, 2003 Electricity-Sr. Ctr&Signals 16-510-238-000-000 30.20 10-805-23&000-000 881.83 Total : 5,228.53 51991 7/17/2003 003210 HOME DEPOT 458/1050233 C. Care Fence Supplies 10-440-245-000-000 19.62 Total-:- 19.62 51992 7/23/2003 001001 AA EQUIPMENT RENTALS CO. INC. 00 7312700 Mower parts 10-450-246-000-000 65.62 -09 7312701 CREDIT FREIGHT ON 09 7312700 10-450-246-000-000 -6.85 Total 58.77 51993 7/23/2003 001456 BOISE CASCADE OFFICE PRODUCTS 771004 Xerox paper 10-190-212-000-000 95:68 807916 Office table base/top 34=800-210-000-000 466.56 Total : 562.24 51994 7/23/2003 001713 CA. DEPT. OF TRANSPORTATION 164238 May 1-215 signal maint/energy 16-510-238-000-000 47.72 Page: 1 vchlist V--,;her List Page: 2 07/18/2003 1:41:58PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51994 7/23/2003 001713 CA. DEPT. OF TRANSPORTATION (Continued) Total : 47.72 51995 7/23/2003 010218 CHEVRON 789819195730 , June vehicle fuel 10-180-272-000-000 241.94 16-900-254-000-000 107.94 34-800-272-000-000 30.14 Total : 380.02 51996 7/23/2003 001750 CHILDCRAFT EDUCATION CORP. P19574901025 C. Care Hats 10-440-228-000-000 9.82 Total : 9.82 51997 7/23/2003 010108 COMMUNITY WORKS DESIGN GROUP 6667 RENOVATION OF RICHARD ROLLINS PARK 32-600-207-000-000 5,045.00 32-600-207-000-000 382.09 6677 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 1,619.08 Total : 7,046.17 51998 7/23/2003 001930 DAILY JOURNAL CORPORATION B549190 Public Hrq Notices 10-125-230-000-000 54.90 B554425 LEGAL ADVERTISING 10-125-230-000-0'00 94.50 B554570 Noise Element Public Hrq Ad 10-370-230-000-000 236.25 Total : 385.65 51999 7/23/2003 001937 DANKA OFFICE IMAGING COMPANY 72274017 DANKA USAGE 10-172-246-000-000 20.24 10-175-246-000-000 25.30 34-400-246-000-000 55.66 Total : 101.20 52000 7/23/2003 010224 ECOLAB 31829 Dishwasher parts-C. Care 10-440-246-000-000 31.22 Total : 31.22 52001 7/23/2003 010181 GOPHER PATROL 32096/97 GOPHER CONTROL Page: 2 vchlist Voucher List Page: 3 07/18/2003 1:41:58PM " CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice -Description/Account Amount 52001 7/23/2003 010181 GOPHER PATROL (Continued) 10-450-245-000-000 425.00 35080 GOPHER CONTROL 10-450-245-000-000 75.00 Total : 500.00 52002 7/23/2003 003152 HARPER & BURNS LLPN June 2003 June Legal Services 10-160-250-000-000 1,380.00 Total : 1,380.00 52003 7/23/2003 '003213 HONEYWELL INTERNATIONAL INC. 751041 6/23/03 C. Care A/C repair 10-440-246-000-000 216.22 Total : 216.22 52004 7/23/2003 003800 JAGUAR COMPUTER SYSTEMS INC 29010 ATX power supply 10-140-210-000-000 45.26 Total : 45.26 52005 7/23/2003 004320 LAWNMOWER CENTER 10330 LAWNMOWER REPAIRS 10-180-246-000-000 187.86 Total : 187.86 52006 7/23/2003 004380 LEGEND BUILDING MAINTENANCE JUN06-2003-3 JANITORIAL SERVICES 10-180-245-000-000 250.00 Total : 250.00 52007 7/23/2003 010097 NEXTEL COMMUNICATIONS ti '410575.025010 May/June cell phone service 10-180-240-000-000 366.42 10-440-235-000-000 66.15, Total : 432.57' 52008 7/23/2003 010041 NOLTE ASSOCIATES INC. 3100362 STORM DRAIN IMPROVEMENT PLANS 12-903-703-000-000 372:80 3100363 MT VERNON AVE IMPROVEMENTS 20-200-704-000-000 490.00 3100364 TOPO MAP, GRADING PLAN-PRESTONNICTORI 34-700-750-000-000 882.00 Page: 3 vchlist Vvu�i;her List Page: 4 07/18/2003 1:41:58PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52008 7/23/2003 010041 NOLTE ASSOCIATES INC. (Continued) 3100384 CURB WIDENING GT/BARTON 34-500-722-000-000 814.00 3100476 150-ACRE REDEVELOPMENT PROJECT 32-600-205-000-000, 7,796.36 Total : 10,355.16 52009 7/23/2003 006560 S.B. COUNTY WASTE SYSTEMS DIV. June 2003 DUMP CHARGES 16-900-253-000-000 7.72 Total : 7.72 52010 7/23/2003 005529 SBC CALIFORNIA June 2003 June DSL Service - 10-380-235-000-060 179.58 Total : 179.58 52011 7/23/2003 006614 SCHWAB,THOMAS 06302003 Reimburse travel expenses-Schwab 10-120-270-000-000 96.18 Total : 96.18 52012 7/23/2003 010068 SEIBERT SECURITY SERVICE INC. 1001 G.T.-Days Guard Service 6/6/03 23-200-12-00 180.00 Total : 180.00 52013 7/23/2003 010196 SHADEZONES 100-270 SHADE COVER FOR PLAYGROUND 10-440-704-000-000 1,750.00, Total : 1,750.00 52014 7/23/2003 006681 SMART& FINAL 0015635 TINY TOT SUPPLIES 10-440-221-000-000 73.17 Total : 73.17 52015 7/23/2003 006730 SO.CA.GAS COMPANY June 2003 Natural Gas/CNG Fuel 10-440-272-000-000 15.12 10-440-238-000-000 34.70 10-190-238-000-000 124.76 10-805-238-000-000 12.78 Total : 187.36 'Page: 4 vchlist Voucher List Page: 5 07/18/2003 1:41:58PM CITY OF GRAND TERRACE Bank code: bofa\ Voucher Date Vendor Invoice Description/Account Amount 52016 7/23/2003. 006778 STAPLES CREDIT PLAN 95723 Gray paper 23-200-12-00 7.53 Total : 7.53 52017 7/23/2003 006880 SYLVAN/IDENTIX June 2003 Fingerprints-Vaughan &Comer 10-440-228-000-000 194.00 Total : 194.00 52018 7/23/2003 007085 T Y CUSTOM DESIGN 6994 CITY PINS 10-190-220-000-000 488.50 10-190-220-000-000 34.80 Total : 523.30 52019 7/23/2003 006980 TEXACO/SHELL 800020968730 June vehicle fuel 10-180-272-000-000 359.87 16-900-254-000-000 84.29 Total : 444.16 52020 7/23/2003 001140 THE ALTEK GROUP 03-332 ECONOMIC DEVELOPMENT ADVERTISING 32-370-230-000-000 1,288.00 Total : . 1,288.00 52021 7/23/2003 007803 WEARGUARD WORK CLOTHES 51239062-1 Maint uniforms 10-180-218-000-000 21.54 Total : 21.54 52022 7/23/2003 007854 WESTERN!EXTERMINATORS CO 161148 June pest control 10-180-245-000-000 95.00 10-440-245-000-000 35.00 34-400-246-060-000 32.00 10-805-245-000-000 28.00 Total : 190.00 52023 7/23/2003 007920 WILLDAN 062-6485 PLAN CHECK SERVICES 10-370-255-000=0001 330.00 10-172-250-000-000 285.00 Total : 615.00 Page: 5 vchlist V., .:,:her List Page: 6 07/18/2003 1:41:58PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52024 7/23/2003 007987 XEROX CORPORATION 096435365 XEROX DOWNSTAIRS COPIER 10-190-700-000-000 491.89 10-190-246-000-006 267.65, 10-190-700-000-000 38.12 10-190-246-000-000 20.74 691037197 LEASE OF XEROX 460 DIGITAL COPIER 10-190-700-000-000 429.90 Total : 1,248.30 37 Vouchers for bank code: bofa Bank total : 35,411.89 37 Vouchers in this report Total vouchers • 35,411.89- I: certify that; to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been 'audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director J Page: 6 Check Registers Dated August 12, 2003 (' vchlist Voucher List Page: : 1 08/06/2003 8:23:21AM CITY OF GRAND TERRACE Bank code :, bofa Voucher Date Vendor Invoice Description/Account Amount '52102 8/13/2003 001713 CA. DEPT. OF TRANSPORTATION 164522 1-215 siqnal energV&maint 16-510-238-000-000 197.26 Total : 197.26 52103 -8/13/2003 001942 DATA TICKET INC. 8242 PROCESS PARKING TICKETS- 10-140-255-000-000 367.50 Total : 367.50 52104 8/13/2003 003850 JANI-KING 06031887 June carpet cleaning-C. Care 10-440-244-000-000 50.00 Total : 50.00 52105 8/13/2003 004670 MIRACLE MILE CAR WASH 564265 VEHICLE MAINTENANCE 10-180-272-000-000 2.00 34-800-272-000-000 2.00 10-440-272-000-000 2.00 Total : 6.00 52106 8/13/2003 005681 PRIME LINE DESIGN/DRAFTING 05192003 Drafting-11891 Preston 34-700-750-000-000 1.,200.00 Total : 1,200.00 52107 8/13/2003 010109 SAN MANUEL BOTTLED WATER GROUP June 21334 June Bottled Water 10-190-238-000-000 186600 June 21336 June bottled water 10-805-238-000-000, 46.50 Total : 232:50 52108 8/13/2003 010234 SANDOVAL, ROSIE 08042003 Dropped w/credit 10-440-28 123.00 Total : 123.00 52-109 - 8/13/2003 007034 TRANSPORTATION ENGINEERING 376 June prof. services 10-370-255-000-000 1,850.50 46-200-264-000-000 170.00 47-100-250-001-000 425.00 Page: 1 r. vchlist .her List Page: 2 08/06/2003 8:23:21AM CITY OF GRAND TERRACE J Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52109 8/13/2003 007034 TRANSPORTATION ENGINEERING (Continued) Total : 2,445.50 52110 8/13/2003 007920 W ILLDAN 062-6527 June Services 10-172-250-000-000 3,286.20 34-400-251-000-000 — 70.00 Total : 3,356.20 9 Vouchers for bank code : bofa Bank total : 7,977.96 9 Vouchers in this report Total vouchers 7,977.96 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation bf the City and Agency. Larry Ronnow, Finance Director Page: 2 1 vchlist Voucher List Page: 1 07/31/2003 3:50:OOPM CITY OF GRAND TERRACE Bank code : bola Voucher Date Vendor Invoice Description/Account Amount 52052 7/22/2003 010190 BONELLI CONSTRUCTION INC. 2631 REHAB 12548 MIRADO 34-700-771-000-000 14,119.20 2651 REHAB 22565 FRANKLIN 34-700-769-000-000 3,017.25 Total : 17,136.45 52060 7/24/2003 005529 SBC CALIFORNIA June 2003 Phone service 10-440-235-000-000 51.54 10-450-235-000-000 53.46 Total : 106.00 52061 7/28/2003 006720 SO.CA.EDISON COMPANY 07182003 Electricity-12548 Mirado-Closing Bill 34-700-771-000-000 36.647 Total : 36.64 52066 8/13/2003 001739 CENTRAL CITY SIGN SERVICE 28021 "Park Closes at 10 p.m."sign 10-450-245-000-000 19.40 Total : 19.40 52067 8/13/2003 001845 CJFTCF 07162003 Parking Cite Surcharge FY 02-03 10-022-00-00 1,465.00 Total : 1,465.00 52068 8/13/2003 010108 COMMUNITY WORKS DESIGN GROUP 6713 Petta Park Reimbursable expense-May 10-805-702-000-000 38.70 Total : 38.70 52069 8/13/2003 002165 DRUG ALTERNATIVE PROGRAM 3692 LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 52070 8/13/2003 -010055 EMPIRE DEVELOPMENT SOLUTIONS 2003.19 COMMERCE WAY REDEVELOPMENT CONSULT - 32-600.-205-000-000 -7,816.00 Total : 7,875.00 52071 8/13/2003 010198 ENVIRONMENTS, INC. 430569 CREDIT ORIG. ORD#T3747 10-440-704-000-000 -154.70 Page: 1 vchlist � ;her List _ Page: 2 07/31/2003 3:50:OOPM - CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52071 8/13/2003 010198 ENVIRONMENTS, INC. (Continued) 432364 Cabinet 10-440-704-000-000 225.40 Total : 70.70 52072 8/13/2003 010228 FINLAYSON, ANGELA 07172003 Swim lessons refund-Lance 10-430-30 56.00 Total : 56.00 52073 8/13/2003 002710 FOX OCCUPATIONAL MEDICAL CT. 10959 EMPLOYEE PHYSICALS - 10-190-224-000-000 258.00 Total : 258.00 52074 8/13/2003 003171 HINDERLITER de LLAMAS &ASSOC. 8610-IN 3rd qtr contract sery&sales tax audit 10-140-250-000-000 150.00 32-370-255-000-000 150.00 10-300-02 2,454.52 Total : 2,754.52 52075 8/13/2003 003863 KAPLAN COMPANIES 740334 CLASSROOM REMODEL 10-440-704-000-000 744.85 10-440-704-000-000 57.72 744427 CLASSROOM REMODEL 10-440-704-000-000 175.95 10-440-704-000-000 13.64 Total : 992.16 52076 8/13/2003 010210 LILBURN CORPORATION 03-0738 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 2,350.00 Total : 2,350.00 52077 8/13/2003 010041 NOLTE ASSOCIATES INC. 3100389 G.T. ROAD WIDENING PROJECT 10-805-701-000-000 2,412.50 Total : 2,412.50 52078 8/13/2003 006453 S.B. COUNTY AUDITOR/CONTROLLER 729 BOOKING FEES 10-410-259-000-000 638.88 ' Page: 2 vchlist Voucher List Page: 3 07/31/2003 3:50:OOPM CITY OF GRAND TERRACE Bank code: bofa- Voucher Date Vendor Invoice Description/Account Amount 52078 8/13/2003 006458 S.B. COUNTY AUDITOR/CONTROLLER (Continued) Total : 638.88 52079 8/13/2003 006505 S.B. COUNTY FIRE DEPARTMENT 2003-06 C. Care June fuel 10-440-272-000-000 24.48 Total; 24.48 52080 8/18/2003 010109 SAN MANUEL BOTTLED WATER GROUP June 21335 BOTTLED WATER SERVICE 10-440-238-000-000 57.25 June 21388 BOTTLED WATER SERVICE 10-440-238-000-000 10.00 June 21389 BOTTLED WATER SERVICE 10-440-238-000-000 - 15.25 June 22119 BOTTLED WATER SERVICE 34-400-238-000-000 15.75 Total : 98.25 52081 8/13/2003 007995 ZUG, RICHARD 07232003 WEED ABATEMENT-CITY PROPERTY 34-700-777-060-000 50:00 34-700-767-000-000 50.00 34-700-765-000-000 75.00 34-700-709-000-000 40.00 34-700-780-000-000 60.00 Total : 275.00 19 Vouchers for bank code : bofa. Bank total : 36,646.68 19 Vouchers in this report Total vouchers : 36,646.68 I certify,that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary aDd appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 3 vchlist Voucher List Page: 1 07/31/2003 4:00:58PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52053 7/23/2003 006531 S.B. COUNTY SHERIFF 3904 SHERIFFS CONTRACT 14-411-256-000-000 5,331.25 10-410-255-000-000 2,760.83 10-410-256-000-000 87,108.92 3904a GRANT FUNDED DEPUTY 14-411-256-000-600 111-675.00 Total : 106,876.00 52054 7/22/2003 010077 TYMCO INTERNATIONAL, LTD 76420#2 SWEEPER LEASE PMT#2 16-900-254-000-000 17,209.25 Total : _ 17,209.25 52055 7/22/2003 010050 SOUTHERN CALIFORNIA EDISON 07152003 Rollins Pk Electrical Install 32-600-207-000-000 561.99 Total : 561.99 52056 7/23/2003 007399 US BANK TRUST NAT'L ASSOC. 07142003 G. TERRACE RDA/ROLLINS PARK BOND FEES 33-300-250-000-000 2,250.00 Total : 2,250.00 52057 7/23/2003 005702 PUBLIC EMPLOYEE_ S RETIREMENT 071803 PERS FOR PAYROLL END 7/18/03 10-022=62-00 6,225.96 Total : 6,225.96 52058 7/23/2003 010164 GREAT-WEST JULY03 DEF COMP FOR JULY 2003 10-022-63-00 7,631.48 Total.: 7,631.48 52059 7/24/2003 001907 COSTCO#478 47810004690 CHILD CARE SUPPLIES 10-440-220-000-000 16.87 Total : 16.87 52062 7/30/2003 005584 PETTY CASH 072903 PETTY CASH REIMB Page: 1 vchlist Voucher List Page: 2 07/31/2003 4:00:58PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52062 7/30/2003 005584 PETTY CASH (Continued) 10-120-270-000-000 3.00 10-180-218-000-000 25.54 10-180-246-000-000 41.28 10-180-268-000-000 18.13 10-180-272-000-000 6.45 10-190-210-000-000 14.88 10-440-245-000-000 5.99 10-450-245-000-000 13.37 10-808-246-000-000 16.13 17-910-110-000-000 50.00 34-400-210-000-000 11.00 Total : 205.77 52063 7/30/2003 010101 BEERS, DINORAH 081103 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.0.0 52064 7/30/2003 006614 SCHWAB,THOMAS 081703 BIRTHDAY BONUS 10-120-110-000-000 50.00 Total : 50.00 52065 7/30/2003 010106 MILLER, ROBERTA 082303 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 52082 8/13/2003 001040 ADDINGTON, MATTHEW July 2003 JuIV Planning Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 52083 8/13/2003 010084 -BIDNEY, ROBERT JuIV, 2003 JuIV Planning Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 52084 8/13/2003 001456 "BOISE CASCADE OFFICE PRODUCTS 063185 Copier paper&.office supplies Page: 2 < vchlist V'=__her List Page: 3 07/31/2003 4:00:58PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account ,' Amount 52084 8/13/2003 001456 BOISE CASCADE OFFICE PRODUCTS (Continued) 10-190-212-000-000 88.80 10-140-210-000-000 101.11 10-190-212-000-000 6.88 10-140-210-000-000 7.84 118079 Envelopes 10-190-210-000-000 105.43 Total : 310.06 52085 8/13/2003 010190 BONELLI CONSTRUCTION INC. 2661 Fence at 22555/22565 Franklin 34-700-769-000-000 325.00 Total : 325.00 52086 8/13/2003 003210 HOME DEPOT 476/9292042 5-gal. Oops graffiti remover 10-450-245-000-000 16.16 1 520/0291982 C. Care repair supplies 10-440-245-000-000 60.82 552/9010804 Paint supplies 10-440-245=000-000 18.80 10-450-246-000-000 73.11 Total.: 168.89 52087 8/13/2003 004299 LAKESHORE LEARNING MATERIALS 034711 CHILD CARE SUPPLIES 10-440-223-000-000 70.01 Total : 70.01 52088 8/13/2003 004320 LAWNMOWER CENTER 0332 LAWNMOWER PURCHASE 10-456-701-000-000 929.99 10-450-701-000-000 72.07 Total : 1,002.06 52089 8/13/2003 004620 MCI TELECOMMUNICATIONS 09729347 July phone charqes 10-190-235-000-000 37.67 10-440-235-000-000 355.89 10-450-235-000-000 16.81 10-805-235-000-000 35.78 Total : 446.15 Page: 3 vchlist Voucher List Page: 4 07/31/2003 4:00:58PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account' Amount barse-petty-ems 10-440-220-000-000 8.07 10-440-221-000-000 20.73 -0-440-22 - 0-000 �363.67 10-440-228-000-000 99.67 Total : 92 14 52091 8/13/2003 010050 SOUTHERN CALIFORNIA EDISON GRT0389875 Barton Bridge engineering advance 47-100-250-001-000 3,000.00 Total : 3,000.00 52092 8/13/2003 006898 SYSCO FOOD SERVICES OF L.A. 3071613693 CHILD CARE SUPPLIES 10-440-220-000-000 579.01 3071719045 CHILD CARE SUPPLIES 10-440-220-000-000 3.79 3171613701 CHILD CARE SUPPLIES 10-440-220-000-000 50.77 Total : 633.57 52093 8/13/2003 010022 TILLEY, ROBERT 07212003 Refund LU-03-79 10-420-11 ,33.00 10-400-03 100.00 Total : 133.00 52094 8/13/2003 007925 W ILSON, DOUG JuIV, 2003 JuIV Planning Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 24 Vouchers for bank code : bofa Bank total : 147,858.20 24 Vouchers in this report Total vouchers : 147,858.20 I certify that, to the best of my knowledge, the afore-listed checks for payment of, City'and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 4 U vchlist Voucher List Page: 1 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 52095 7/31/2003 005586 PETTY CASH 07232003 Reimburse petty cash 10-440-220-000-000 8.07 10-440-221-000-000 20.73 10-440-223-000-000 363.67 10-440-228-000-000 99.67 Total : 492.14 52096 8/1/2003 001206 ARROWHEAD CREDIT UNION July 2003 June/July VISA charges 23-200-12-00 103.57 10-110-270-000-000 2,055.29 10-120-210-000-000. 67.77 10-120-270-000-000 611.29 10-140-210-000-000 22.65 10-380-249-000-000 107.97 10.380-701-020-000 43.09 10-805-245-000-000 56.03 32-200-210-000-000 23.90 Total : 3,091.56 52097 8/1/2003 005529 SBC CALIFORNIA 07142003 Phone service 10-190-235-000-000 1.68 10-440-235-000-000 16.02 Total : 17.70 52098 8/4/2003 006315 ROLLINS, RICHARD July 2003 July Open/Close/Clean Parks -- • 10-450-245-.000-000 1,131.50 Total : 1,131.50 52099 8/4/2003 010195 BOULDER ROCK LANDSCAPE CONST. 07222003#5 ROLLINS PARK RESTROOMS 32-600-207-000-000 54,438.53 Total : 54,438.53 52100 8/4/2003 001907 COSTCO#478 478070004111 CHILD CARE SUPPLIES 10-440-220-000-000 22.86 10-440L228-000-000 116.84 Total : 139.70 Page: 1 vchlist Voucher List Page: 2 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor. Invoice Description/Account Amount 52101 8/5/2003 010164 GREAT-WEST 081503 LOAN PAYMENTS 10-022-64-00 658.25 Total : 658.25 52111 8/13/2003 001072 ADT SECURITY SERVICES 49227680 CHILD CARE MONITORING 10-440-247-000-000 375.00 Total : 375.00 52112 8/13/2003 001456 BOISE CASCADE OFFICE PRODUCTS 088190 Office Supplies 10-120-210-000-000 20.98 Total : 20.98 52113 8/1.3/2003 010231 CITY GLASS CO. 02334 Window glass replacement 10-180-245-000-000 149.72 10-805-245-000-000 -235.89 Total : 385.61 52114 8/13/2003 001867 COMMERCIAL LANDSCAPE SUPPLY 122548 LANDSCAPE SUPPLIES - 10-450-245-000-000 155.54 Total : 155.54 52115 8/18/2003 001930 DAILY JOURNAL CORPORATION B562480 LEGAL ADVERTISING 10-125-230-000-000- 77.00 B563304 Publish OAC Ntc of Availability 32-600-205-000-000 67.76 B563312 Publish OAC Ntc of Preparation 32-600-205-000-000 90.86 Total : 235.62 52116 8/13/2003 002276 ESSCO-GRAND TERRACE INC. 3437995-00 22W PH Fluor 10-440-245-000-000 7.83 Total : 7.83 J 52117 8/13/2003 002740 FRUIT GROWERS SUPPLY 32056343 LANDSCAPE SUPPLIES 10-450-245-000-000 429.08 32056387 LANDSCAPE SUPPLIES 10-450-245-000-000 10.46 10-450-245-000-000 0.81 Page: 2 vchlist V� E ;her List Page: 3 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code: bofa 1 Voucher Date . Vendor Invoice Description/Account Amount 52117 8/13/2003 002740 FRUIT GROWERS SUPPLY (Continued) 32056400 LANDSCAPE SUPPLIES 10-450-245-000-000 29.73 10-450-245-000-000 2.30 Total : 472.38 52118 8/13/2003 002795 GARCIA, LEE ANN 08042003 Reimburse,7/25/03 SACTO expenses-Garcia 10-110-270-000-000 38.00 Total : 38.00 52119 8/13/2003 003210 HOME DEPOT 492/2290312 HARDWARE AND SUPPLIES 10-180-245-000-000 25.00 532%2290247 HARDWARE AND SUPPLIES 10-180-245-000-000 64.52 532/2290268 HARDWARE AND SUPPLIES 10-180-245-000-000 64.95 610003013117 RET MERCH. ORIG. #610029-62595 7/24/03 10-180-245-000-000 -32.01 803/3080153 HARDWARE AND SUPPLIES 10-180-245-000-000 337.16 Total : 458.72 52120 8/13/2003 003213 , HONEYWELL INTERNATIONAL INC. 2430432 HVAC SERVICES 10-180-257-000-000 4,769.50 2494486 HVAC SERVICES 10-440-246-000-000 1,145.25 10-805-246-000-000 1,145.25 Total : 79060.00 52121 8/13/2003 003224 HYDRO-SCAPE PRODUCTS INC. 2927532-00 SPRINKLER MATERIALS 10-450-245-000-000 302.38 Total : 302.38 52122 8/13/2003 003850 JANI-KING 07030126 CLEANING SERVICES 34-400-246-000-000 150.00 Total : 150.00 Page: 3 vchlist Voucher List Page: 4 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52123 8/13/2003 003867 K. D. SALES 115383 PLUMBING SUPPLIES - 10-180-245-000-000 67.29 115491 PLUMBING SUPPLIES 10-440-245-000-000 226.28 115958 PLUMBING SUPPLIES 10-180-245-000-000 17.08 Total : 310.65 52124 8/13/2003 010232 LE, QUYNXCHI 07282003 Refund swim lessons#3532 10-430-30 168.00 Total : 168.00 52125 8/13/2003 005450 OTIS ELEVATOR COMPANY SAU06425V703 ELEVATOR MAINTENANCE 10-180-245-000-000 248.96 SAU06425V803 ELEVATOR MAINTENANCE 10-180-245-000-000 248.96 Total : 497.92 52126 8/13/2003 005451 P A P A 07292003 10/2/03 pesticide seminar-Mullins 10-180-268-000-000 55.00 Total : 55.00 52127 8/13/2003 005688 PROTECTION ONE 06102003 ALARM MONITORING 10-805-245-000-000 96.00 10-172-246-000-000 20.25 10-175-246-000-000 20.25 34-400-246-000-000 40.50 10-180-247-000-000 75.00 Total : 252.00 52128 8/13/2003 006310 ROADRUNNER STORAGE 07232003 Auq. storage fee 10-1.40-241-000-000 63.00 Total : 63.00 52129 8/13/2003 010227 ROTO-ROOTER PLUMBERS 026806 Cleared main line-1'2548 Mirado 34-700-771-000-000 204.75 Total : 204.75 Page: 4 vchlist V;,.:..her List Page: 5 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52130 8/13/2003 006524 S.B. COUNTY AUDITOR/CONTROLLER 07312003 Lien release 276-213-17-0000 21-572-210-000-000 12.00 Total : 12.00 52131 8/13/2003 010089 SASE COMPANY INC. IN26725 SURFACE PREP EQUIPMENT 10-180-218-000-000 2',843.75 Total : 2,843.75 52132 8/13/2003 006620 SIERRA WHOLESALE HARDWARE 171068 72"ramp assembly 10-805-245-000-000 177.79 Total : 177.79 52133 8/13/2003 010103 SIMPLEX GRINNELL L.P. 046-62210 Annual Inspec/Service Fire Extinguishers - 10-180-245-000-000 315.20 Total : 315.20 52134 8/13/2003 006681 SMART& FINAL 28088/30164 CHILD CARE SUPPLIES 10-440-223-000-000 137.90 Total : 137.90 52135 8/13/2003 010141 SUN GLASS TINT CO. 3644 Tint library&sr. ctr windows 10-180-245-000-000 102.50 10-805-245-000-000 167.50 Total : 270.00 52136 8/13/2003 006898 SYSCO FOOD SERVICES OF L.A. 3072309432 CHILD CARE SUPPLIES 10-440-220-000-000 560.20 3072810421 CHILD CARE SUPPLIES 10-440-220-000-000 23.33 3073011102 CHILD CARE SUPPLIES 10-440-220-000-000 582.64 9295247 CREDIT-ITEM NOT DELIVERED 7/23/03 10-440-220-000-000 -23.33 Total : 1,142.84 52137 8/13/2003 010091 TELEPACIFIC COMMUNICATIONS 448432-0 July phone service 10-190-235-000-000 916.63 Page: 5 vchlist Voucher List Page: 6 08/06/2003 10:56:06AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 52137 8/13/2003 010091 TELEPACIFIC COMMUNICATIONS (Continued) Total : 916.63 52138 8/13/2003 010233 UNITED ENVIRONMENTAL CHEMICALS 1088 5 qal.weed killer 10-450-245-000-000 397.05 Total : 397.05 52139 8/13/2003 007539 VALLEY TIRE COMPANY 70884 Replace 1 tire-'95 C. Care van 10-440-272-000-000 123.02 Total : 123.02 52140 8/13/2003 007795 WAXIE 331432500 MAINTENANCE SUPPLIES 10-180-245-000-000 853.81 10-180-245-000-000 66.17 10-180-245-000-000 97.94 Total : 1,017.92 52141 8/13/2003 007880 WEST GROUP 804743508 LEGISLATIVE UPDATES 10-125-250-000-000 173.48 Total : 173.48 52142 8/13/2003 007995 ZUG, RICHARD 07192003 Weed Abatement 10-805-245-000-000 180.00 10-450-245-000-000 290.00 Total : 470.00 39 Vouchers for bank code : bofa Bank total : 79,180.34 39 Vouchers in this report Total vouchers : 79,180.34 I certify that, to the best of my knowledge, the afore—listed checks for payment of City_ and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 6 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING- JULY 8, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 8, 2003, at 6:30 p.m. PRESENT: Lee Ann Garcia, Mayor Maryetta Ferr6,Mayor Pro Tem Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Guerra, Sheriff's Department ABSENT: Herman Hilkey, Councilmember The meeting was opened with invocation by Mayor Pro Tern Ferr6, followed by the Pledge of Allegiance led by Councilwoman Bea Cories. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2003-76 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register Dated July 8, 2003 3B. Ratify 07-08-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of June 26, 2003 Minutes 3E. 2003-04 Disadvantaged Business Enterprise Program Goal 3F. Resolution to Direct Collection of Delinquent Sewer User Fees on San Bernardino County Tax Roll 2003.-2004 PUBLIC COMMENT COUNCIL AGENDA ITEM No. D Council Minutes July 8,2003 Page 2 Dan Hypes, 12036 Westwood Lane, expressed his concerns for safety in his neighborhood. He indicated that with the closure of the access to Blue Mountain at the top of Palm Avenue has caused hikers to park their vehicles on Westwood east and north of his property. He has o personally seen paint ball armies on the private property as well as dirt bikes tearing up and down Westwood Street going to and from the hills. Last week he twice reported riffle shots coming from the hills north and east of them. He indicated that the property located directly north of them is full of dry weeds up to 5 feet high. He stated that Westwood Street is too narrow. The street needs to widened and if this can't be done then efforts to prevent cars and trucks from parking opposite of each other need to be taken in order to allow fire and rescue vehicles safe and quick access and to aid evacuation efforts of residents. He also reported that there is a group of people in the early morning or late evening that are going through mail boxes. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of June 2, 2003 CC-2003-77 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the June 2,2003 minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of June 3, 2003 CC-2003-78 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to accept the June 3, 2003 minutes of the Emergency Operations Conunittee. COUNCIL REPORTS Mavor Pro Tern Fen-e, requested an update on the proposed new High School. City Manager Schwab, responded that City Staff is working with the Colton Joint Unified School District Staff on the proposed High School. The School District is basically working on one site which is located within the City of Grand Terrace. The District is currently looking at assembling the properties and have notified all of the property owners seeking permission to enter the properties to begin .a Phase I Report for contamination and environmental to make sure the site is suitable for a school site. Once the investigation is complete they will begin the process of acquisition of property. City Staff is working with Council Minutes July 8,2003 Page 3 the District with the property owners and the design of the school. It is a very slow process, however, it is progressing. The estimated opening of the School is September of 2007. Mayor Pro Tern Ferre,indicated that Councilmember Cortes and herself are on the oversight committee for the bond. The School District recently gave an update on the proposed High School, which was very encouraging. Councilmember Larkin,questioned if the design would maximize the possibility of joint use of some of the facilities. City Manager Schwab,responded that there doesn't seem to be any interest in the joint use of the Library, however, the joint use of the facilities is actively being discussed. Mayor Pro Tern Ferre,requested information on the dirt slide on Mt. Vernon Avenue. Assistant City Manager Berry,responded that City Staff did the cleanup and he hasn't seen any more movement since that day. Councilmember Larkin, feels that the improvements that were made on Mt.Vernon makes a significant difference. He questioned if there were any problems on the 4" of July. City Manager Schwab,responded that he hasn't received a report from the Fire Department, however,from his own personal experience there were several people using illegal fireworks. He will get the stats from the Fire Department. Councilmember Larkin, stated that apparently there is a petition going around to elect the Mayor directly. Mayor Garcia,indicated that it is a group ofpeople that feel that it is important for the Mayor to be directly elected by the people. Councilmember Cortes, reported that she is still waiting for SANBAG Staff to respond to Mayor Garcia's question. She indicated that she has a flyer for Council that was produced by SANBAG. Mayor Garcia, reported that she has asked City Manager Schwab how he wanted communication to be handled between Council and his advice was that it would be best to do most of the communication at the Council Meetings. She feels that as a Council they should be on the same wave-length as far as how the information is distributed. She requested that the Council Manual be looked at and possibly updated. She feels that until there is a policy regarding the distribution of information she would like Council discussions to be held in open session. She feels that with regards to transportation it is critical over the Council Minutes July 8,2003 Page 4 next six months to know what is going on so her request would be to have an update at every Council Meeting on what the issues are specifically on the I60, I91, and 1215. She wished her son Dallas a Happy 51h Birthday. She reported that the library has a wonderful program that is part of the San Bernardino County"It is a Jungle Out There Swing Into Your Library" and encouraged everyone to sign up for the program. The library is also having a book drive. She thanked Staff for all of the good information that is available at the front counter. She reported that possibly at the next Council Meeting they will be revisiting the issue of which night the Council will meet. PUBLIC HEARING 6A. Resolution-Tentative Parcel Map No. 03-01 (County Number 16249) and E-03-04 to divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt. Vernon Avenue into two Conunercial Parcels of 46,068 Square Feet and 15,524 Square Feet Staff gave a brief report on the proposed Tentative Parcel Map. Councilmember Larkin, expressed his concern with traffic flow with having a drive thru. Community and Economic Development Director Koontz, responded that staff has spent a lot of time working with the applicant on a variety of circulation issues on the site. Staff is comfortable that circulation including the drive-tlu-u will work quite well. Daryl Christian, 14712 Franklin Ave,Suite A,Tustin,indicated that he is representing SAV- ON Drug Store. He stated that they are very comfortable with the Drive-thru. They are excited about the project and are ready to get started. Councilmember Larkin, asked if they are proposing a monument sign. Community and Economic Development Director Koontz,responded in the affirmative and that they are working with the applicant regarding the signage. Mavor Pro Tern Ferre, expressed her appreciation for their interest in the project and is delighted that they are going to be in Grand Ten-ace and welcomed them warmly. Daryl Christian, thanked Council. Mayor Garcia opened discussion to the public, there being none, she returned discussion to the Council. Mayor Garcia, expressed her excitement about the project. Council Minutes July 8,2003 Page 5 CC-2003-79 MOTION BY COUNCIL,MEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to adopt a Resolution approving , Tentative Parcel Map No. 03-01 (County Number 16249)and E-03-04 to divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt. Vernon Avenue into two Commercial Parcels of 46,068 Square Feet and 15,524 Square Feet. UNFINISHED BUSINESS -None NEW BUSINESS 8A. Policy for Naming Public Facilities CC-2003-80 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to continue the Policy for Naming Public Facilities to July 22, 2003. 8B. Appoint Voting Delegate and Alternate for League of California Cities Annual Conference CC-2003-81 MOTION BY MAYOR GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to appoint Councilmember Larkin as the Voting Delegate for the League of California Cities Annual Conference. CC-2003-82 MOTION BY MAYOR GARCIA, SECOND BY COUNCELMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to appoint Mayor Pro Tem.Ferre as the Alternate Voting Delegate for the League of California Cities Annual Conference. 8C. Resolution-Richard Rollins/Terrace Hills Middle School Renovation Project Loan CC-2003-83 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0, (COUNCILMEMBER HILKEY WAS ABSENT), to adopt a Resolution Approving the Loan Agreement with Zion's First National Bank in the amount of$1,310,000. 8D. Solid Waste Management Rate Adjustments for 2003-04 CC-2003-84 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve staff s recommendation to adjust the rates for the collection,transportation, Council Minutes July 8,2003 Page 6 recycling, composting, and disposal of solid waste, and construction debris and for providing temporary bin/roll off services for all commercial, industrial, and residential premises within the City of Grand Terrace per the price increase guidelines established in the first amendment to the Franchise Agreement with Waste Management of the Inland Empire dated April 1, 2002. 8E. Legislative Update Mayor Garcia gave an update on the Legislative Task Force which included proposing to change the Inland Empire Division By Laws where each city will designate one voting member per General Membership meeting rather than having one League representative for the year,proposal to alter the format of the Legislative Task Force where the Legislative Task Force will meet on the third Thursday of each month at 3:30 p.m. on the month following the Division General Membership meetings. She reported that Pam Easter gave a report on AB 1221 and gave a brief overview of some of the other items that were discussed. She stated that the next meeting will be held on August 21, 2003. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 7:35 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, July 22, 2003 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace RpHD TERR � Community Services Department Staff ][deport MEETING DATE: August 12, 2003 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: UPDATE ON THE GRAND TERRACE FOUDATIONN NO FUNDING REQUIRED Background The City Council of Grand Terrace has made the development of the Grand Terrace Foundation(GTF) one of its top priorities for FY 2003-04. Staff has been working with the Community Foundation of Riverside and San Bernardino, Mayor Lee Ann Garcia, and Councilmember Don Larkin to achieve this goal. Plan of Action Over the next six (6)months an organizing committee will lay the groundwork for the GTF, dedicated to improving the lives of community residents in the City of Grand Terrace. Staff has been searching for community leaders dedicated to making Grand Terrace the best place in Southern California to live and raise their families. These individuals will be residents of Grand Terrace and will dedicate one day per month to this effort. These leaders may elect to become board members or leave the organizing committee once the directives have been satisfied. In specific this organizing committee will • Draft the operational guidelines • Meet at least once a month • Raise$25,000 by Dec. 1 • Launch a PR campaign for the Foundation coinciding with the 25`h anniversary celebration • Recruit the Board of Directors of the Grand Terrace Community Foundation • Access the needs of the Community • Draft—a development plan for the next year of the Foundation, including the mission, vision and timeline. Staff is working with the following Organizing Committee members: Mayor Lee Ann Garcia Councilmember Don Larkin Steve Berry- Assistant City Manager Mike Adcock- Partner of Adcock&Ahern Accounting Firm Jim King-Gas Company Sheri Cruz- Estate Attorney Linda Anderson-Wilden Pump COUNCIL AGENDA ITEM NO. �� A meeting of the Organizing Committee has been set for July 29'at 3:30 p.m. at City Hall. Staff will be meeting with a representative of the Community Foundation of Riverside and San Bernardino on July 22" to prepare the agenda for the Organizing Committee meeting. Communities prosper when inspired individuals come together, each willing to share their gifts and resources, and each willing to work together to bring their dreams to reality. C1Ty - o STAFF REPORT GROND TERR CE City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 12, 2003 SUBJECT: RESOLUTION RESCINDING CITY COUNCIL CONTINUED BENEFITS FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) At the City Council Meeting on June 26, 2003, Council directed staff to rescind Resolution 91-13. This resolution provided for continued health or life insurance for any City Council Member that served 12 consecutive years of service to the City Council of the City of Grand Terrace. On June 25'' 1998 the Council further refined the medical benefit portion to read that a Council Member, in order to be eligible for health insurance continuation must obtain the age of 60 with a minimum of 15 years of service and that the benefit would continue until the 65`'birthday at which time the benefit would terminate and the person would convert to Medicare. Staff is recommending that Council rescind Resolution 91-13 as well as rescind the action of the June 25, 1998 Council meeting. It is acknowledged that Council Member Herman Hilkey is eligible to elect for the life insurance benefit since he is currently serving in his 13`'year as a Council Member. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL RESCIND RESOLUTION 91-13, AND RESCIND PREVIOUS COUNCIL ACTION REGARDING CITY COUNCIL MEMBER CONTINUED BENEFITS. COUNCIL AGENDA ITEM NO �` r RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 91-13 AND PREVIOUS COUNCIL ACTION REGARDING CITY COUNCIL MEMBER CONTINUED BENEFITS WHEREAS, the City Council has directed staff to rescind all Council action which provides health or life insurance continuation to any City Council Member who has served 12 consecutive years on the City Council; NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: SECTION 1. Resolution No. 91-13 is hereby rescinded in its entirety. SECTION 2. The City shall provide continuation of health or life insurance for any City Council Member who is currently eligible. PASSED, APPROVED AND ADOPTED this 121h day of August, 2003. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace 1 RESOLUTION NO . 91- 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE TO PROVIDE HEALTH OR LIFE INSURANCE CONTINUATION TO COVERED OFFICIALS . Effective July 1, 1991 , the City shall provide continuation health or life insurance premiums in an amount equal to half the amount - being paid for a regular City employee . The City paid health or life insurance shall not include coverage for the officials ' dependents . ELIGIBLE OFFICIAL : Defined as an official with twelve consecutive years of service to the City Council of the City of Grand Terrace , and upon termination of the twelve consecutive years , elects at that time to accept health and/or life insurance continuation benefits . CESSATION OF PAYMENTS : Upon death of the covered official , the City sha cease payment of health or life insurance premiums for the official . If, in -the future , greater premium amounts are paid by the City to members of the City staff, then one-half of the higher City payments will be provided to the eligible official . However , in no case shall the dollar amount of City- paid premiums be decreased . Further , the City will maintain the eligible official in the plan that they were enrolled at the time of retiring . If the insurer will not permit continued coverage then the City ~;hall provide another comparable insurance benefit . ADOPTED this 11th day of June , 1991 . ATTEST : Deputy_7i ty er o t h o My_oh o t e City bf City of Grand Terrace and Grand Terrace and of the of the City Council thereof. City Council thereof c1Ty . RR14D TERR C Community Services Department Staff Report MEETING DATE: August 12, 2003 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: TRAVEL AUTHORIZATION FOR THE ASSISTANT CITY MANAGER AND CODE ENFORCEMENT OFFICER TO ATTEND THE CACE CONFERENCE IN OXNARD, CA SEPTEMBER 24-27, 2003 FUNDING REQUIRED (X) BACKGROUND The Assistant City Manager and the Code Enforcement Officer are requesting travel authorization to the California Association of Code Enforcement(CACE) 2003 Annual Seminar to be held in Oxnard, CA on September 24-27 2003. The funds for this trip are available in the designated budgets. RECOMMENDATION Staff recommends approving the travel authorization for the Assistant City Manager and the Code Enforcement Officer to attend the CACE conference in Oxnard, CA on September 24-27 2003 COUNIGIL AGENDA ITEM NO* �u 1 c1Tr . o STAFF REPORT GRf"°TERR ` City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 12, 2003 SUBJECT: City Manager Travel to Charlotte, North Carolina, for International City/County Management Association's Annual Conference FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) The annual International City/County Management Association (ICMA) is having the their Annual Conference in Charlotte,North Carolina, September 21-24,2003. Staff is requesting authorization for City Manager, Tom Schwab to attend this conference. Funding for the expense is in the budget. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE CITY MANAGER TOM SCHNAIAB TO ATTEND THE ANNUAL ICMA CONFERENCE IN CHARLOTTE, NORTH CAROLINA, SEPTEMBER 21-24, 2003. 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I •' x,.t', j;; �4:a"sit%y ,tF�'._pti; ""r,{.•.' .,,1 t�,', .:y +....._:"�`"' ,t, ex. �' +�� ',•i'f` �4�5".,•71^�h''t.'"�.Y' n`t?,iC��:f�;:�:l i'n:3�1 .)i.iti•�if:.t,i_iirlc�,:;L�,.,�• .i':'' l� f ^� .t j' ".:�!'4,'Q' ::t h' LVLt','}n, '�:J\ `?Yj....::,Kh..1.'� ��•;r.,„ ::_ J�� —:.'t �i lt- ,;l'S �,. - ;,�, ,u{�'t'1nt:,.'' ;,t b:y9>•f.`7';� Y'::r'',.:�`I Y.•�'� •i; =h:�.ta.Y`r �t�`` ',:� 6 SIT, f:< i{', k•f;,L+i" .,.=ir .,Y, l�-a'•.,.h h:y.•..:',jr�.' � •,ti.,,�,'F',''i��,<.t;��!i' ?�'^ r�_ 6 '�.r-r.`.,r,>♦•. ra,Sii6'%:' at ;�L : S a„ :"g"��+.`+ `,"�')�B", It �afir 't., :,',-,,"•'";,,.': � fla, ,Cs:£:y+c,;f,",.; cnt_, t,= u,.,, .� q rf i t` a ,•vt,! �'tf'i','t:p yb 1 M,r i�s �,�'tiF��;;�^,�t,!3r i aH�^'��,. 1, �,. �2;e is l��tr t�.+l�" �4S;q�kGY+,Y��`x,>f r$'' l p " �+ ti`.'`l^1t "F k" •,r. ,f'6 t��.��`` ` ('i'•le !�i �'a4�ti,ia1''��'�,°q,ds.�,�,E l�`1:p:i;�f K,. d��•,��..5'''4�td�':�', S �� $r. ^-Jl'1.ii'.,{ :!!;'':,++cc� � 1 T•.n,:n �y w5 t�•.,^ (.,!ti b,P,.';l�yi1,+�'�'' �',*,~ 8A' .,,.:i :, ',,1:ibr4l;r'.",�`r+:''!�_`fir.':k<: ,,r+r�;r"� ,.��Rt�"+'AtIf1, ,F:S'�'fp:,.w:oR'i`�i`i'�:n.:;if;ifi,,,:5_v:;. .1. .• .�si0'_ _ ,.._ ,r c r r IT STAFF REPORT GRAND TERR cE City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 12, 2003 SUBJECT: MAYOR, MAYOR PRO TEM, COUNCIL MEMBERS AND CITY MANAGER TRAVEL TO SACRAMENTO FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, SEPTEMBER 7- 109 2003 FUNDING REQUIRED ( X) NO FUNDING REQUIRED () The League of California Cities is having their annual conference in Sacramento;California,September 7-10, 2003. Staff is requesting authorization for the Mayor,Mayor Pro Tem,Council Members and City Manager to attend this annual event. Funding for the expense is in the budget. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE MAYOR, MAYOR PRO TEM, COUNCIL MEMBERS,AND CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNTIA CITIES' ANNUAL CONFERENCE IN SACRANIENTO, CALIFORNIA. SEPTEMBER 7-10,2003 COU`N�C�L AGENDA ITEM N0j.1 81: } r jot ml �IB (�• y t .,-1 .¢c}'�e� sr r� ' �_ � y4 �` � r. I i ■♦ y, � � .S9 1'w 1 ik — rylA n r • ' _ } ■ �ddr - � A Vrr�5� Y .`• � F(�"'fr !�. f ��1;• � �' t��e/ � r .n A `• �Y 4�.r � �.}� � �ham'� '!�� r�t�"r'�� n,,)�' i ,,.agro a ` qy, :+ '�ir � -.rL-_=. �r'�.�..r .�� 'fir �—=- 'anus, • � 1 r - t a�' .;�r .►sue :: , - �, n r t�J�f�fD•IgDB TIDE CITY OF GRAND TERRACE STAFF:REPORT - finance Department CITY O GR(MD TERR CE CRA ITEM O COUNCIL ITEM(X) MEETING DATE: August 12. 2003 AGENDA ITEM SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED JUNE 30. 2003 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are required to present quarterly investment reports to their governing boards in accordance with Goveirmient Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1) Report must be produced 30 days after end of quarter, 2) Report must comment on compliance with investment policy, 3) Report must comment if agency has ability to meet expenditures for next six months, 4) Report must include a description of the investment, type of investment, issuer, investment pool or program inforniation, date of maturity and amount invested, 5) Report must include book value and current market value of each investment, 6) Report must indicate source of the market valuation. i COUNCIL AGENDA ITEM NO,. J TIDE CITY OF GRAND TERRACE Page 2 The CRA and City engaged the consulting division of Vavrinek, Trine, Day and Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in preparation of a combined investment report. The scope of their work includes a review of the quarterly investment statements and bank statements, a compliance review with the investment policy and govenunent code, obtaining market valuations and preparing the report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. The report is included with the CRA agenda item. Staff welcomes any questions or conunents from the City Council. Staff Recommends that the City Council: Accept the Combined Cash and Livestments Treasury Report for the Ouarter Ended June 30, 2003. DATE: July 15,2003 * W.O.# 12-2.1105 ♦� � ,�''<*-�- -w, �,�sv - �.:.�`'_- - .a::- t�S. ..,-^,-ate.a,. _« =',4'%::�.>.,_�:3'S°:.a>. r,-_�=�...�.,::.,s��.=:;:„' g..;t,.« .s"4„� ��L r ,gas- ,.,-;°,::��;rf<:.`•F'�'x �5,.�s,�•_sa;�r:.>�c �-,.;a.^..��uz9.- .a��,_�:rr�.A.� F:n;a;€ 'ztt.`. :_t'�`.-' �^m. - 1 3 ^i-c.�z• "4 �+{ i fI Li .E. 1 "�'4^ �w" �"r �."n ;ell .e 7.,'-,;.,r- _.r.;,�Wit, .��'- �;z- -.�-,..�,.��,�,.;ec.. -�-;a.�.-:.�.z��.;��..-'r":•f�:,t� � ..t:'.'�i:.��: ;HI'�z. ;, � �_ GRNMD TERRNC CRA O COUNCIL ITEM(X) MEETING DATE: August 12,2003 �V SUBJECT: Parcel Map No. 16012 :'401JGH 1A FUNDING RE UIRED NO FUNDING REQUIRED XX Q c DEPARTMENT OF JILDING & SAFETY, PUBLIC WORKS Parcel Map 16012 for a lot split on the north side of De Berry Street 150 feet west of AND HOUSING Stonewood Drive for Samir and Mirna Zakharia was approved by City Council on December 12, 2002. All signatures required for recording said document have been afixed 22795 Barton Road to the map with the exception of the Mayor and City Clerk. Suite B Grand Terrace STAFF RECOMMENDS THAT THE CITY COUNCIL: California 92313-5295 Civic Center (909) 825-3825 1• Authorize the Mayor and City Clerk to sign the map Fax (909) 825-7506 2. Direct the Department of Building & Safety to cause the parcel map to be recorded by the San Bernardino County Recorder's Office. 1 ii I - !I I I i l l COULD,11CIL AGENDA ETEM NO. '�� I STAFF REPORT Finance Department r 0 GjUND TERR CE CRA ITEM( ) COUNCIL ITEM (X ) MEETING DATE : August 12, 2003 AGENDA ITEM SUBJECT: CLEEP GRANT EXPENDITURE FUNDING REQUIRED XX_ NO FUNDING REQUIRED BACKGROUND: The City of Grand Terrace has received CLEEP Grant funds totalling $155,307 over the previous three fiscal years. The grant acronym stands for California Law Enforcement Equipment Program, and is restricted to the purchase of high technology police-related equipment. Previous purchases amount to $91,440. Balance available is $63,867. Lt Guerra is requesting funds for bicycle headlights and tune ups, seven digital cameras for deputies, a True-Cal Device for specialized evidence collections, and miscellaneous forensic equipment. His request with additional detail is attached. Total cost for these items is $5,640.22. RECOMMENDATION: Request Council authorize the expenditure of CLEEP Grant funds in the amount of$5,640.22 for items as.listed. COUNCIL AGENDA ITEM NO., �L INTEROFFICE MEMO SAN HE i DATE June 30, 2003 PHONE FROM Hector Guerra, Lieutenant Sheriffs Central Station TO Larry Ronnow, Finance Director City of Grand Terrace SUBJECT PURCHASE OF EQUIPMENT I would like to purchase the following items and equipment service with a portion of the available CLEEP grant money: Six bicycle headlights and six overall bicycle tune ups for our law enforcement patrol bicycles. The bicycles have recently been put back into routine service and this expenditure is required to make them legal and safe for continued operation. Six bids are attached; the lowest bid is from Don's Bikes of Rialto: $1015.73 Seven Canon Powershot S45 digital cameras. To equip the deputies assigned to Grand Terrace with digital cameras to enhance their investigative and documentation abilities. Six bids are attached; the lowest bid is from Inland Computer Systems: S3333.56 One True-Cal Device. To be used for specialized evidence collections. Intoximeters is the sole source for this specialized equipment: S 493.14 Various pieces of forensic equipment as listed on the attached memo. This equipment is available through the Sheriff s Crime Lab for the amounts listed: S 797.79 Total expenditures requested: $5640.22 Thank you for your assistance in this matter. If you have any questions please call me at 387-3505. INTEROFFICE MEMO ---- :CCUN"k:.__ SAN BERNARDINO . l DATE February 3 2003 PHONE 387-3786 FROM Tanya Cahill, SSS '�" -%_ Grand Terrace City TO Hector Guerra, Lieutentant Grand TerraceCity SUBJECT Forensic Equipment The Following is a list of equipment that would be beneficial to Grand Terrace Detectives, Deputies, and Sheriff's Service Specialist in collecting evidence at crime scenes. • Standard Size Fiberglas Brush Pg. 59 122L 2 @ $ 10.95 $21.90 • Fiberglas Retractable Brush Pg. 60 RFF200 1 @ $ 21.95 $21.95 • Carbon Filament Latent Print Brush Pg. 61 CFB 100 2 @ $ 21.95 $43.90 • Magnetic Latent Print Powder Pg. 65 MSW115L 1 @ $ 17.75 $17.75 • "HI-FI" Volcano Latent Print Powder Pg. 58 BPP09128 1 @ $216.50 $216.50 • Palm/Cluster Fingerprint Lifting Tapes Pg. 95 144L4 2 @ $ 9.25 $18.50 • Polyethylene Lifting Tape Pg. 95 169PPA 5 @ $ 8.75 $43.75 • Fingerprint Lifting Tape Dispenser Pg. 95 146L 1 @ $ 7.50 $ 7.50 • Fingerprint Lifting Tape Dispenser(Palm)Pg. 95 148TW 1 @ $ 9.75 $ 9.75 • Mini Porelon Fingerprint Pads Pg. 07 PMP1002S 10 @ $13.25 $132.50 • Master Field and Lab Blood Test Kit Pg. 264 MBT288 1 @ $148.00 $148.00 • Cotton-Tip Applicator Swabs Pg. 335 KCP160C 2 @ $ 9.25 $ 18.50 • Printed Swab Boxes Pg. 335 CC1094C 2 @ $19.95 $ 39.90 Total: $740.40 All items listed above can be ordered through Sirchie Fingerprint Laboratories, lnc. ` � 11 DATE: July 31,2003 W.O.# 12.639 ,,5 •`\: �� .s ,> .:� ..,��,`� .;.x.� 3.5�; -=..-<;i.�s:.:- -,:Far- -.�-+ ; .(`i ��Zr s:�,u�••;•s<7=�:'-�-:.^,"'',.31't=��_-�� i:nsh; '_. 'r'.' 2: "=;ems`• � C�'�`` • _ GRRtlD TERRH( C A (1 COUNCIL TTEM(X) MEETING DATE: August 12,2003 56 Traffic ffic Signal ry -De Ber and Mt.Vernon 1pUGH Ho�S� Appropriate from Fund II Street Development Fund$40,000 DEPARTMENT OF FUNDING REQUIRED XX NO FUNDING REQUIRED JILDING& SAFETY, PUBLIC WORKS Funding: Estimated cost$195,400 for project AND HOUSING Federal Grant$157,500 City of Grand Terrace portion$37,900 22795 Barton Road Suite B Grand Terrace California 92313-5295 Background f Grand Terrace was awarded a grant in the amount of Civic Center On December 4,2001 the City o (909) 825-3825 $157,500 from safe route to schools(S.R.2.S.)funds,which are federal funds,however Fax (909) 825-7506 Caltrans has to approve each step of the process.In May of 2002 the council approved the budget which included the S.R.2.S. grant. On June 25, 2002 the city received approval to go ahead with signal design and on September 12, 2002 the City Council approved the proposal from Willdan Engineers to design the project. Plans and specifications have been completed and submitted to Caltrans and on July 17,2003 the city received approval from Caltrans to begin the construction bidding process. (See attached letter and cost breakdown)in the process the estimated cost has been established at $195,400-the S.R.2.S. grant will cover$157,500 of the project'requiring the local agency(the city)to provide the additional amount of$37,900. The staff has worked hard on this project to bring it to a finished installation'. STAFF IS RECOMMENDING THAT THE CITY COUNCIL: 1. Appropriate$40,000 from Fund II Street Development Fund. 2. Direct staff to advertise for bids for the construction of the traffic signals at the intersection of De Berry and Mt.Vernon. 4 Committee Report CRA ITEM () COUNCIL ITEM(X-) MEETING DATE: August 12,2003 SUBJECT: Appoint Committee Member to the Historical and Cultural Activities Committee (Gifford) The Historical and Cultural Activities Committee currently has one vacancy with an expiration date of June 30,2006. Masoko Gifford has submitted an application to be considered to filFthe unexpired term. At the Committee meeting held on July 7, 2003, the Committee voted to recommend 'the appointment of Masoko Gifford. The Committee Recommends: Council appoint Masoko Gifford to the Historical,and Cultural Activities 'Committee to fill the unexpired term continuing to June.30, 2006. COUNCIL AGENDA ITEM N®. 1 CITY OF GRAND'TERRACE ° APPLICATION FOR CITIZEN SER ICE GRAND TERR C E C E I ' E p 'JUN 18 2003 Complete and submit to the City Clerk's Department CITY OF GRAND TERRACE CITY CLERK'S EPART Applying as a member of� Name a Address Home Phone ; Business Phone Occupation Education (List highest year completed and all degrees) 4 Are there any workday evenings you could not meet. V)I/Yes ( ) No.If so, please list �<✓ Why are you interested in this appointment? '_ What do you consider to be your major qualifications? c� References 2. 3. oh Please attach a written statement containing any additional information you feel would be useful to the City Council. RECEIVED Historical&Cultural Activities Committee JUL 21 2003 Minutes for July 7, 2003 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT The meeting was called to order at 7:10 p.m. by the Secretary Hannah Laister in the absence of Chairman Pauline Grant. Those present were Hannah, Ann Petta, Brenda Stanfill, Shelly Rosenkild and Colleen Edmundson. Secretary's Minutes:The minutes were read and approved on motion by Ann,seconded by Colleen, all in favor. At the meeting the members had with Mayor Pro Tem Maryetta Ferre, she signed a "take out" sheet for materials the committee lent her. All items were returned on June 24. Treasurer's Report: Colleen reported a balance of.$501.07 in the budget, $84.41 in Petty Cash.We are starting out July 1 with a new balance of$1,200.00 Budget, $84.41 in Petty Cash. Historical Report;Ann turned in two pictures and a brochure of Honey Hills to the committee. She has been talking to Rex Edmundson about the memories he has since he moved here in 1955: The 215 freeway going through, what businesses were here, how the;Lion's got started, the G.T.M. bowling team. Colleen will write up his remarks. Country.Fair: Shelly is working on flyers, posters, signs. More help for the cooking contest was discussed so that Shelly can begin her face painting earlier. Shelly will get something in newspapers' for participants to get ready. She will have applications ready for the August Blue Mountain News. New Member: An application was received from Masako Gifford. Ann said that she would be a good addition,would fit in,is artistic and would work hard. Ann made a motion to accept,Colleen seconded; all in favor. This-was turned over to Brenda. There will be a meeting with Mayor Garcia on Thursday, July 100' at 1 p.m. For the record,those present at that meeting were Pauline Grant,Ann Petta,Brenda Stanfill,Shelly Rosenkild, Colleen Edmundson, Hannah Laister and Mayor Garcia. Mayor Garcia presented on outline of the program to be aired some time in September. Points were gone over, some were added, discussion went well. There will be no meeting in August.The next meeting will be September 8,2003. The meeting was adjourned at.8:45 p.m. .Respectfully Submitted, v Hannah Laister Secretary COUNCIL AGENDA ITEM No. ��lb CITY OF.GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE Regular Meeting 'JUL Q 1 2003 MINUTES June 9, 2003 CITY OF GRAND TERRACE CITY CLERK'S DFr-ARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center. Meeting was called to order at 6:10 p.m. by Chairperson,Philomene Spisak. MEMBERS PRESENT were Philomene Spisak,,Chairperson, JoAnn Johnson, Dottie Raborn,Pat Smith, Claire McElwee, Don Bennett and Lew Neeb. MEMBERS ABSENT- Secretary, Dick Rollins.and Margaret Reagan (alternate). CITY STAFF/SHERIFF'S DEPT.- Tanya Cahill, SSS. GUESTS PRESENT-None. AGENDA was approved with.motion by Claire McElwee and second by Dottie Raborn. MINUTES for the meeting of May 12, 2003 were approved with motion.by JoAnn Johnson and second by Pat Smith. PUBLIC COMMENT-None. CORRESPONDENCE None. BUDGET/FINANCIAL REPORT-No change. Balance of$6977.05. UNFINISHED BUSINESS A. Swindles a. Beware of calls from Canada re winning prize but need to pay tax on winnings. b. Phone scams are rampant, as are mail scams. c. Any mail scam should be referred to postal inspector. B. Regular/Alternate Member Vacancies - To be removed from agenda. NEW BUSINESS A. Crime Prevention Planning a. Philomene has pulled forms re responsibilities of committees and will elaborate next month. REPORTS A. Summary of Law Enforcement Activity. a. Vehicle burglaries are on the rise again. Emblems are being stolen. b. An inordinate number going to Ward B. c. An adult has been approaching girls at schools. d. They have been attempting to get juvenile in car. e. Sandwich signs and,cones were taken the night before Grand,Terrace Days. COUNCIL AGENDA ITEM NO B. Citizen Patrol Report a. Citizen Patrol turned in 282 hours in April and 218 in May. Total of 1273 to date. b. Still need help for West on July 5th. C. Other Community Programs a. Tanya will do a Crime Free Multi Housing program at Highlands on Junel 7th at 7pm D. Member Reports a. Lew went to the'Indy 500.. There being no further business to discuss, the meeting was adjourned at approximately 7:15 p.m. Respectfully Submitted, Acting S retary, JoAnn Johnson CITY OF'GRAND TERRACE E IV G CRIME PREVENTION COMMITTEE AUG 0 4 1003 Regular Meeting MINUTES CITY OF GRAND TERRACE July 14,2003 CITY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting-at the Senior Center. Meeting was called to order at 6:00 p.m, by Chairperson,Philomene Spisak. MEMBERS PRESENT were Philomene Spisak, Chairperson,• JoAnd Johnson, 'Dottie Raborn, Pat i Smith, Claire McElwee, Don Bennett, Margaret (Peggy) and Lew Neeb. MEMBERS ABSENT- Secretary, Dick Rollins. CITY STAFF/SHERIFF'S DEPT. - Lt. Hecter Guerra. GUESTS PRESENT-Bob Stewart. AGENDA was approved with motion by Claire McElwee and second by Pat Smith. MINUTES for the meeting of June 9, 2003 were approved with motion by Lew Neeb and second by Dottie Raborn. PUBLIC COMMENT a. The Highlands cancelled their Crime Free MultiHousing meeting but will reschedule.. CORRESPONDENCE a. New Committee rosters were provided by the City,Clerk. BUDGET/FINANCIAL REPORT-Not available. UNFINISHED BUSINESS A. Swindles a. Dottie reported on her friend who had gotten involved with a scam. b. UPS uniforms were stolen. Be cautious with anyone who comes to your door. B. Regular/Alternate Member Vacancies - To be removed from agenda. NEW BUSINESS A. Crime Prevention Planning Philomene reported on her meeting with Tom Schwab. The questions and responses were many and covered a very wide range. Some of the conclusions were: a. The function of the committee is as stated in the handbook. b. The SSS position is that of liaison between the Sheriffs Dept. and the committee. c. The committee does not have a budget. However, funds are available.for any programs if requested of City Council. d. Tom Schwab is the liaison between the city and the committee. There were further questions that were answered: a. How can•we publicize programs? Most programs could be publicized through the schools. Many are geared to families REPORTS A. Summary of Law Enforcement Activity. a. Crime Reports and maps were passed around for all to see. B. Citizen Patrol Report a. Citizen Patrol turned in 236 hours in June. Total of 1509 for the year to date. b. OzzFest was very interesting. Five worked: Bob, Jim, Orval, Gary and Steve. c. Pat indicated that many prospects are lost because they must wait too long. d. Volunteer Forces was discussed further. The large umbrella is the Sheriffs Dept. Volunteer Forces is under the Sheriff's Dept and Citizen Patrol is under Volunteer Forces. Other volunteer organizations are also under Volunteer Forces. e. Lew asked again if Tanya (SSS)was our city liaison. No; she is Sheriff's Dept. liaison. Tom Schwab is city liaison. C. Other Community Programs -None D. Member Reports - All covered above. There being no further business to discuss, the meeting was adjourned at approximately 7:45 p.m. Re pectfully Submitted, Acting S etary, JoAnn Johnson J - RECEIVED Aur 0 7 2.003 CITY OF GRAND TERRACE CITY or GpAND TERRACE EMERGENCY OPERATIONS COMMITTEE. CITY CLFW8 DEPARTMENT Regular Meeting MINUTES July 1,2003 The Grand Terrace Emergency Operations Committee met at the.regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to order by Chairman JoAnn Johnson at 6:00 p.m. Agendas were distributed. MEMBERS PRESENT-Vic Pfennighausen, Claire McElwee and JoAnn Johnson. MEMBERS ABSENT=Dottie Raborn and Richard Haubert. CITY STAFF—Assistant City Manager, Steve Berry and Management Infonnation Systems, Specialist,Dragos Barbu. GUESTS PRESENT—Glenn Nichols was introduced and hopefully a potential member. APPROVAL OF MINUTES of June 3,2003 was given,with motion by JoAnn Johnson and second by Vic Pfennighausen.. Approved minutes are to be sent to the Council. LIAISON REPORT by Steve Berry: a. Web site almost finished and ready to be launched. b. Article should be put in Blue Mountain Outlook regarding fire season. c. Fire Department will be very diligent about fireworks during the 4'"of July holiday. d. Suggested more training videos: e. Antenna is ready to go and waiting for date to proceed. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Frequency is set on Fire Department Radio. Left radio at Fire Department for tests to be made and outside antenna,will-.be purchased. b. Radio and auto patch are working fine. c. 40-80 system is still down. d. Other equipment functional. NEW BUSINESS a. Vic advised that remaining old fuel will be taken out of 50 gal. tank and new fuel will be added. b. Still work to be done in Multi-purpose room at City Hall for fax machine hook-up and computer line. ' n r�rr-" l C0)" ti,.-1L AGENDA ITEM HOa �rl� TRAINING/SPEAKERS a. Vic and JoAnn will go to Norton and pick up videos. b. JoAnn will contact Loma Linda Hospital for tour. c. VA Hospital will be contacted for possible tour with emphasis on planning for emergencies. ADJOURNMENT AT 6:25 P.M. Respectfully submitted, Lr v Claire McElwee, Secretary NEXT MEETING NV ILL BE TUESD^JULY 1.2003 AT 6:00 P.M. c1Tyt 1: RAND TERR C Community Services Department Staff Report MEETING"DATE: August 12, 2003 - ' SUBJECT: Contracting with the City of Colton for Animal Control Services FUNDING REQUIRED: (X')- S BACKGROUND: The City of Grand Terrace has contracted with the County of San Bernardino Animal Control since the incorporation of the city in 1978. General services include: • Patrolling for loose dogs • Canvassing for license fees • Attending to animal related complaints and law violations \ • Sheltering of animals at the county animal facility • Rabies Clinics Annual Gross County of San Bernardino Animal Control Contract Costs to the City of Grand Terrace with Projections into 2006: 1919-80 1 1982-83 2001-02 2002-03 *2003-04 *2004-05 *2005-06 $19,507 1 $25,306 1 $35,800 1 $35,800 $62,702 1 $65,837 $69,128 *Annual Costs Based Upon the New Contract as of 7-01-03 DISCUSSION/ANALYSIS Once staff received these new rates, which amount to nearly a 75% increase in contract costs, staff began to look elsewhere for animal control services. The City of Colton was contacted and the timing was right for a for a potential joint city venture. The Colton Police Department, which administers animal control, was preparing their budget and adding a second animal control officer. By sharing 30% of their time with the City of Grand Terrace this would afford them the ability to increase staffing. The City of Colton is proposing an annual fee of$39,500 per year for basic animal control services. The initial term of the agreement is for three(3)years with one(1)year renewal terms. During this time Grand Terrace can terminate the agreement for cause only. The City of Colton can terminate the agreement at any time upon a ninety(90) day written notice. This is a fail-safe should the numbers that Grand Terrace supplied Colton for animal related contacts were grossly underestimated. Staff feels very confident that Grand Terrace does not have high levels of such animal activity and the numbers provided by the County of San Bernardino are accurate. i COWIEIUL AGENDA ITEM NO. 9or _l General Services Proposed by Colton Animal Control: • 24/7 coverage 0 7a.m. to 5:30p.m. seven days per week o After hours emergency on-call service • Patrolling for loose dogs • Collecting dead animals during the regular work day • Rabies Clinics • Traps for other animals • Canvassing for license fees _ o Two licensing clinics annually • Humane Investigations • Wildlife calls • Courtesy pickups for animals • Sanitation complaints What is excluded from the Colton agreement is the following: • Annual fee to the City of San Bernardino for dead animal collection- $1,500 • Drop off fees for cats and or dogs to the San Bernardino City Pound • Emergency animal care • Licensing collection and tracking • Attorney fees for prosecution of violators Once the County of San Bernardino realized that Grand Terrace, along with several other cities, were seriously considering pulling out of the program, a new rate of$48,952 was proposed to the Grand Terrace for the same services in a letter dated June 16, 2003. This is a 35% increase, considerably less than the initial 75%. Staff has prepared a worksheet that will best show the projected costs and revenues under both plans: County of San Bernardino Colton Animal Control Annual contract fee $48,952 $39,500 Less License fees ($22,056) ($26,874)* Less Shelter Revenue ($3,051) ($3,000) ** Annual Dead Animal Fee 0 $1500*** Expected admin costs 0 $1700 One time software program cost 0 $1300 Projected Sheltering Fees 0 $2772**** Total $20,155 $16,898 *Dog licenses have decreased from 1144 to 898 in the past year. Staff feels that an active licensing - program will bring the licensing revenue back up to the 2001-02 levels. **Shelter revenues are from adoption, impound, and apprehension fees. ***San Bernardino City charges a flat fee for disposal of dead animals ****San Bernardino City Shelter would be the designated shelter. They charge $30 per dog and$20 per cat to impound. The statistics were based off of data collected by the County using 10 month average of stray animal pickup calls. The current 2003-04 budget allocates $15,800 for Animal Control services. If the city was to continue using the County of San Bernardino, staff would have to come back to council for a mid-year adjustment. RECOMN ENDATION / Staff recommends contracting with the City of Colton for Animal Control Services pending review and approval by the city attorney. c�TY . o STAFF REPORT GRAND TERR City Manager's Office CRA.ITEM ( ) COUNCIL ITEM (X) 'MEETING DATE: August 12, 2003 - ' SUBJECT: WASTE DISPOSAL AGREEMENT AMENDMENT (SB COUNTY FUNDING-REQUIRED ( ) NO FUNDING REQUIRED (X) In Februay of 1998 The City of Grand Terrace and 13 other incorporated cities in San Bernardino County,entered into a waste disposal agreement with the County of San Bernardino to guarantee that our flow of waste stream be dedicated to the County landfill system. In exchange for this commitment the County agreed to a set rate structure with which to charge us for land fill 'fees. This arrangement guaranteed the County a substantial dedicated waste:stream so that they could plan for the operation of their land fills and it also gave cities the ability to have some control over the tonnage fees charged to place our municipal solid waste into the County system. The agreement made the cities and the county,partners in the solid waste disposal system of the county. In March of 2001 the County wished to allow Burrtec Waste Industries, Inc. to bring up to 300,000 tons per year,of solid waste into the disposal system. The current agreement gives the waste disposal agreement's cities certain authorities over additional tonnage coming into-the system and it was at that time that the WDA cities and the County agreed that we would share any additional profit from this 300,000 tons of additional land filled material. That currently provides the City of Grand Terrace with$46,790 of additional general fund income. This Amendment No. 3 to'the Waste Disposal Agreement is increasing Burrtec's allocation to 375,000 tons into the system. This will increase the share of Grand Terrace's profits by $11,697 annually for a total of$58,488 in revenue to the General Fund from the Waste Disposal Agreement. The County has indicated that an additional 75,000 tons have-a negligent effect on the mid-valley land fill and that the operation could easily accept the additional tonnage. STAFF RECOMMENDS: STAFF RECOMMENDS THAT THE CITY COUNCIL ALLOW THE CITY MANAGER TO ENTER INTO A CONTRACT AMENDMENT NO 3 TO THE WASTE DISPOSAL AGREEMENT THAT WILL BE DATED DUNE 10,2003. COUNCIL AGENDA ITEM NO� J C. T.Y RAND TERR C Community Services Department. Staff Report c MEETING DATE: August 12, 2003 -CRA ITEM O COUNCIL.ITEM (X) SUBJECT: SEWER RATE INCREASE NO FUNDING REQUIRED BACKGROUND Since 1972, the Grand Terrace(both unincorporated and as a city)sanitary system has been served by the - Colton Wastewater Treatment Plant. Colton provides the treatment service and the City of Grand Terrace owns and maintains the collection system. The city also bills the residents through the Riverside Highlands Water Company billing system. The City of-Colton's Wastewater Treatment Plant has undergone an extensive expansions over the years to address a shortfall in reliable treatment capacity, address increasing EPA regulations, and changing NPDES waste water discharge permit requirements. Unfortunately,past increases have not kept up with the actual cost to cover debts, salaries, capital improvements, and.operating costs for Colton's Waste rr _ Water Treatment Department. DISCUSSION Over the past few months, the staffs from the Cities of Grand Terrace and Colton have been negotiating a new rate structure. The City Manager agreed,pending City Council approval', to increase the residential rate from$21.00 to$30 per month. ,The pass though amount.that the City of Colton charges Grand Terrace for treatment and other costs will be$25 per month. Currently that amount is$17 per month.-- Attached is the City of Colton agenda report.regarding the sewer rate.increase justification. We have asked the City of Colton to have a representative to answer any specific questions the Council may have. The commercial/industrial rate structure has changed per federal regulations that require pricing differential based upon water flow discharge. New Rates Sewer Rates Effective August 1,2003 through July 30, 2007 (Sewer rates have now been 4imited to a 3%-increase each fiscal year) FY FY FY FY 2003/04 2004/05 2006/06 2006/07 Residential $30.00/SU "$30.90/SU $31.83/SU $32:78/SU Mulit-Family Residential $26.10/SU $26.88/SU $27.69/SU $28.51/SU Schools $58.64/HS -$60.38/HS $62.20/HS $64.05/HS Low Strength Coml./Ind $0.62/HCF $0.64/HCF $0.66/HCF $0.68/HCF Medium Strength Coml./Ind. $1.01/HCF $1.04/HCF $1.07/HCF $1.10/11CF High Strength Coml./Ind. $2.44/HCF $2.51/JCF $2.59/HCF $2.67/11CF COUNCIL AGENDA ITEM NO:�(�, UNITS SU = Sewer Units HCF= Hundred Cubic Feet of Water Discharged(based on EDU) HS= Hundred Students in Attendance RECOMMEENDATION: STAFF RECOMMENDS COUNCIL APPROVE THE SEWER PRICE INCREASE REQUESTED BY THE CITY OF COLTON. r CITY OF COLTON Item ##3 AGENDA REPORT For Colton Utility Authority Meeting of June 3, 2003 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC FRASER, DIRECTOR OF WATER.AND WASTEWATER OPERATIONS,- SUBJECT: PUBLIC HEARING - TIME AND PLACE FIXED TO CONSIDER APPROVAL OF AN ORDINANCE FOR ANEW WASTEWATER REVENUE PROGRAM TO MEET OBLIGATIONS OF A STATE LOAN AND BOND REQUIREMENTS ['.`E: MAY 27, 2003 1 - BACKGROUND The proposed $7M Wastewater budget for FY 2003/2004, with anticipated revenue of $5,6M-will'not cover the expenditures necessary for the increased salaries and benefits, capital improvements, operations of the WWTP and debt obligations at the current monthly sewer rate of$21.70. As a condition of the State Revolving Fund Loan (SRFL): The agency shall at all times maintain a dedicated source of•revenue sufficient to provide reasonable assurance of repayment of this loan. The dedicated source of revenue shall comply -with the requirements of the Federal Clean Water Act and any-applicable federal and state regulations and shall have received SWRCB approval. The SFRL loan may be terminated by• written notice during construction of the Project, or thereafter•at any time prior to complete repayment by the Agency, at -the option of the SWRCB, upon violation by the Agencyof any material provision of this loan contract after such violation has. been called to the attention of the Agency and after failure of the Agency to bring itself into compliance with the provisions of this contract within'a reasonable time as established by I the Division. In the event of such termination, the Agency agrees, upon demand, to immediately repay to the SWRCB an amount equal to the-current balance due on the loan, including accrued interest, and all penalty assessments due. In the event of termination, interest shall accrue on alf amounts due at the highest legal rate of interest from the date that notice of termination is mailed.to the Agency to the date of full repayment by the Agency. In addition, the City is obligated to maintain a net revenue of 1.25 times principal and interest under the Rate Covenant of the Bond Agreement. The ratio is assurance to investors that sufficient revenues will be available after normal operating and administrative expenses are met. The State Board -of Water Resources mandates that the recipient shall establish a Wastewater Capital Reserve Fund (WCRF) by ordinance and deposit sufficient funds to build up the WCRF at a minimum rate of- one-half of one (0.5) percent of,the SRF loan amount each year for a period of ten (10) years. Based upon a loan amount of $8,114,108.00, this equates to $40,570.54 annually. • 1 r New Wastewater Revenue Program PUBLIC HEARING June 3, 2003 Page 2 of 5 DISCUSSION/ANALYSIS = On November 20, 2001 the Colton Utility Authority passed;'approved and adopted Ordinance No. CUA 2001-1 amending Section 13.16.025 of the Colton Municipal Code to increase wastewater sewer service charges by 17.3-percent. The ordinance increased residential sewer rates from $18.50 to $21.70. The rates for Grand Terrace changed from $14.62 to $17.07 per month. At the time of his recommendation there` were the,' following limitations: 1).The debt service was based on the final amount_ used for construction-of the first twc; -- ditches and the rehabilitation work at Unit 1; 2) A condition within the State Revolving Fund requires that the City implement sewer rates based upon the strength of discharge (associated with the costs of treatment) of effluent for major customers and customer classes. A preliminary study was'.performed in 1999. The results Df that-study did not include the new hospital,,the expansion,of City's two major businesses, and realignment of customer class contributions. 3) The -relationship between the City of Colton and the. City of Grand` Terrance was contractually in-question at that time if Unit 1 was taken out of service completely. It was subsequently determined that the useful life of Plant 1 (which was constructed in 1949) was essentially lepleted and had limited reliability: As such, the scope of the work at the treatment plant was expanded to nclude the construction of two additional oxidation ditches. Since Plant 1 is fully depreciated and the City of Grand Terrace did not participate in the capital costs for the :xpansion and rehabilitation of-the,treatment plant, these costs are incorporated,into the new rate structure. f hus, all customers will pay the same rates whether or not they are in the City of Colton. the wastewater fund has incurred deficits ranging from,$256,867 to $1,363,947 during four out of the five-last 'iscal years on a cash basis. This -appears to'be due to the lack of an adequate revenue program or the mplementation of a revenue program that lagged behind increasing operational-costs. k new revenue program that satisfies the City's obligations under the SRF loan and bond requirement ' ;hould be implemented as''soon as possible. This program should include a fixed escalation of at least ohe- ;ercent annually or be indexed on the Consumer Price Index for the next three years in order to minimize the adverse impact of large rate jumps to' our consumers. This escalation clause would minimize impacts to the )udget due to factors such as increased, personnel costs .associated with existing contracts, the substantial ncrease in PERS costs, and-increased operations costs(energy; spare parts, chemicals). t-is important to understand that the majority of the existing expenditures are comprised of debt 'service and administrative transfers. This is illustrated in the following breakdown: Debt Service Major Component-of Rate Structure • Bonds $ 411,648 • SRFL $ 530,338 • RIX Demo $ 9.3,098 • RIX Full-Scale $ 310,460 1,710,545/Year New Wastewater Revenue Program PUBLIQ HEARING June 3, 2003 Page 3 of 5 perations & Maintenance $1,773,822 25% Debt 1,708,476 25°o Cost Allocations & Lease Payment 1,198,760 17% Salary& Benefits 8361527 _ 12°o f Depreciation 703,185 10% ` Capital Outlay & Improvements 525,640 8°0 Water/Wastewater Admin 192,544 3°0 TOTAL 6,938,954 100 0 FY 03/04' Wastewater Expenditures Sal&Ben 12% WaterMastewater Admin Oper&Maint 3%, 25% Cap Outlay&Imp 8% f < Cost Allocations& Depreciation � r t i'fw LsePymt Debt 25% ®Sal & Ben ®Water/Wastewater Admin p Cap Outlay & Imp Cost Allocations & Lse Pymt p Debt ®.Depreciation M Oper& Maint A consultant was, hired by the City to develop a spreadsheet that performs the necessary calculations to establish a rate structure in accordance with the State requirements. This "rates based on strength" rate structure provides for a fair and equitable distribution of costs to the consumer based upon the suspended solids (SS) and biological oxygen demand (BOD) of the sewage. Sewage with high BOD and SS is harder to treat and is charged a higher rate. Using; the expenditure data in the proposed budget, the following rate structure was calculated: New Wastewater Revenue Program PUBLIC HEARING ' June 3, 2003 Page 4of5. TABLE 1 REQUIRED REVENUES EFFECTIVE WASTEWATER USERS (USER GROUPS) UNITS (1) SERVICE CHARGE $/M0 $/Yr Residential 10,604 SU( $28.00 /SU) _ $296,912.00 $3,562,944 Multi-Family Residential 4,527 SU( $24.30 /SU) _ $110,006.10 $1,320,073 Schools 72 HS( $54.60 /HS) _ $3,909.36 $46,912 Low Strength Commercial/Industrial 4,058 HCF( $0.60 /HCF) _ $2,434.74 $29,217 Medium Strength Commercial/Indus Vial 11,333 HCF( $0.90 /HCF). _ $10,199.92 $122,399 High Strength Commercial/Industrial 1,034 HCF( $2.30 /HCF) _ $2,377.95 $28,535 Angelica<High Flow,Low Strength> 9,065 HCF( $0.70 /HCF) _ $6,345.50 $76,146 Arrowhead Regional MC <High Flow,Low Strength> 5,524 HCF( $1.70 /HCF) _ $9,390.80 $112,690 ,Telco Foods <High Flow,High Strength> 1,808 HCF( $14.40 /HCF) _ $26,035.20 $312,422 Jon-Lin<High Flow,High Strength> 819 HCF( $5.80 /HCF)- _ $4,750.20 $57,002 COLTON SUBTOTALS $425,840.08 $5,668,341 CITY OF GRAND TERRACE Residential 2,936 SU( $28.00 /SU) _ $82,208.00 $986,496 Multi-Faro ily Residential 1,459 SU( $24.30 /SU) _ $35,453.70 $425,444 Schools 18 HS( $54.60 1HS) _ $1,004.64 $12,056 Low Strength Commercial/Industrial 447 HCF( $0.60 /HCF) _ $268.33 $3,220 l Medium Strength Commercial/Industrial 1,252 HCF( $0.90 /HCF) _ $1,126.97 $13,524 High Strength Commercial/Industrial 89 HCF( $2.30 /HCF) _ $205.72 $2,469 GRAND TERRACE SUBTOTALS $120,267.36 $1.443,208 " Units TOTAL ANNUAL INCOME = $7,111,550 SU = ewer Unit -ICF=Hundred Cubic Feet of Water Discharged (based on EDU) ANNUAL EXPENSES = $7,111,454 -IS =Hundred Students in Attendance NET REVENUE _ $96 -his proposed rate structure was presented to the Utilities Commissioners at their regular meeting Monday, /lay 12, and received a favorable majority response of those in attendance. Commissioners expressed their 'iews during the joint meeting held May 20tn kLTERNATIVES sorrow money from other City Funds to cover the deficit in the Wastewater Fund or be in default with the onditions of the State Revolving Fund Loan. If this were to occur, the City will have to pay back the $8.1 M ;RFL Loan, plus interest. New Wastewater Revenue Program PUBLIC HEARING June 3, 2003 Page 5 of 5 Adopt a rate structure that was based on additional cuts in personnel; fund transfers; and capital improvements. This would potentially,result in impacts to, our level of service: infrastructure failure due to lack of'maintenance, General Fund operating limitations,and future requirements to incur additional debt to cover large capital replacement programs (rather than incremental improvements). FINANCIAL IMPACT' li : proposed_ sewer-rate increase is not implemented, the Wastewater Department will operatein a deficit a`,_.r:ontinue to have a zero cash balance for capital improvement projects"and debt obligations. A typical residential' account would have a monthly charge of $28.00. This amount would* increase by a percentage annually over the next three years. The rates charged to customers in Gravid, Terrace would be the same as those in the City of Colton. c ' ENVIRONMENTAL IMPACT If the City did not have adequate revehue-to maintain the collection and treatment,systems, there would be an increased probability of sewage spills or discharge-"requirement violations. These 'violations are typically enforced by the Regional Water Quality Control Board in the form of substantial monetary penalties. R- --")MMENDATIOIN B=__A upon the current ,Ibudget and the rate structure as developed in accordance with. state and federal guidelines, staff recommends that the Colton Utility Authority adopt and approve the Ordinance amending Chapter 13.16.025 of the Colton Municipal Code increasing wastewater sewer service charges. Rates br residential service would increase from $21..70 to $28.00/mo., Multi-Family Residential $24.30/mo., Schools $54.60/HS. Other rates will apply as follows: Low-Strength Commercial/Industrial $0.60/ccf., "Mediurr- Strength Commercial/Industrial $0.90/ccf., and High-Strength Commercial/Industrial $2.30/ccf. The rates will have incremental percentage increases annually. Attachment: Ordinance 'REVIEW TEAhI;ONL 4� . .. r. i Ciity btto.rn.ey.. . _..:.. :. ::.. .:...._► .; v:.':::;., Finance D:irector.,:!... i C;t�►°i,+fa'nager: Ofhet: 2 ORDINANCE NO. 0-09-03 3 AN ORDINANCE OF ,THE CITY COUNCIL OF THE CITY OF COLTON AMENDING EXHIBIT "A" AS -REFERENCED IN 4 SECTION 13.16.25 OF THE COLTON MUNICIPAL CODE AND' DELETING SECTIONS- 13.16.070,-• 13.16.080, 13.16.096 AND 5 13'.1.6.100 OF,THE COLTON MUNICIPAL.CODE RELATING TO SEWER SERVICE CHARGES ; 6 " 7 WHEREAS,the City Council of the City of Colton ("City Council")desires to revise its current wastewater sewer service charges to provide sufficient revenue to operate and maintain the 8 City's Wastewater sewer system and its attendant facilities;.and 9 WHEREAS, the City Councilfhas based the revised fees and charges on the report 10 ("Report") attached hereto as Exhibits "B"documenting the estimated reasonable costs of-providinC3 T 1 the wastewater sewer services to customers in the City of Colton; and 12 13 WHEREAS,the findings contained herein are based,upon the Report commissioned by'the City documenting the estimated reasonable costs of providing the wastewater sewer services 14 to customers.in the City;.and 15- WHEREAS, the City Council finds, with respect to the revenue derived from the y- 16 � increased fees and charges, that(1)there is a reasonable relationship`between the use of the flees . 17 and charges increased herein and the services for which they are imposed and th is-relationsh ip is 18 more fully documented in the Report;,(2)the-revenue derived from the increased fees and charges 19 does not exceed the amount necessary to provide the services; (3)the increased fees and charges - -• shall not be used for any other purpose than that for which,the fees and charges are.imposed;(4) 20 the increased fees and charges do not exceed the proportional cost of the services attributableto "21 each customer; (5) the increased fees and charges are not levied for general governmental 22 purposes; and 23 WHEREAS,the City Council has determined that the wastewater sewer charges.are 24 imposed only as a condition of extending or initiating service upon the request of the customer. The 25, charge is only charged upon persons requesting the service; an owner of property without sewer, , service is not subject to the charge. The sewer charge is not imposed upon real property or upon 26 persons as an•incident of property ownership, and is not calculated or developed on the basis of any 27 parcel map, including an assessor's-parcel map, but is based upon reasonable estimates of the demand placed upon the City as a provider of the commodity of sewer services; and 28 WHEREAS, the City Council has further determined that the annual increase in the R VPUB\MXM\5295 85 1 wastewater sewer charges represents increases in the fees and charges needed to operate 2 wastewater treatment facilities and other necessary facilities during those years; and 3 WHEREAS, all other legal prerequisites to the adoption of this Ordinance have 4 occurred. 5 THE CITY COUNCIL OF THE CITY OF COLTON DOES ORDAIN AS FOLLOWS:. 6 7 SECTION 1. The Exhibit "A" referenced in Section 13.16.025 of the Colton Municipal Code setting forth the wastewater sewer service charges and rates,is hereby amended to 8 read as shown on.the attached Exhibit"A." 9 10 SECTION 2. The rates referenced in the attached Exhibit"A"shall be automatically adjusted on July 1 st of each of the succeeding three fiscal years as follows: Beginning July 1, 2004, 11 each of the rates shall be increased by an amount equal to 3% of the rate charged during the prior 12 year. Beginning July 1,2005, each of the rates shall be increased by an amount equal to 3% of the 13 rate charged during the prior year. Beginning July 1, 2005, each of the rates shall be increased by 14 an amount equal to 3% of the rate charged during the prior year. - 15 SECTION 3. Sections 13.16.070, 13.16.080, 13.16.090 and 13.16.100 of the Colton 16 Municipal Code are hereby deleted in their entirety and marked 'Reserved." 17 SECTION 4. Effective Date. The City Clerk shall certify to the passage of this 18 Ordinance cause same or summary thereof to be published within fifteen (15)days after adoption in 19 a newspaper of general circulation, printed and published in Colton, California and the ordinance 20 shall become effective thirty (30) days after its adoption. 21 PASS ED,APPROVED AND ADOPTED this'30day of June, 2003. 22 23 24 DEIRDRE H. BENNETT, Mayor 25 ATTEST: 26 27 CAROLINA P. BARRERA 28 City Clerk RNPUB/MXM/653630 2 1 EXHIBIT "A" 2 .3 [ATTACH REVISED SCHEDULE OF RATES] 4 5 6 7 8 9 10 11 12 13 r 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RIVPUB/MXM/653630 3 EXHIBIT A THE MINIMUM'MONTHLY CHARGE FOR ALL USERS SHALL BE $30.00 A. RESIDENTIAL Single=Family $30.00 per month per dwelling unit Multi-Family/Condominium $2.4.30 per month per dwelling unit B. SCHOOLS — Each school shall pay a monthly-charge based on attendance for the past 12 months. ;The monthly charge shall' be $54.60 per month for each one- hundred students average daily attendance, or part thereof, and minimum monthly charge,shall be equal to that for one dwelling unit. C. COMMERCIAL/INDUSTRIAL — Applicable to all-users not covered by Paragraphs A- B, above shall-be: Commercial/Industrial Low Strength -$0.60/HCF* Medium Strength - $0.90/HCF* High Strength -.$2.30/HCF* D. SIGNIFICANT INDUSTRIAL USERS AII'new users shall be charged at the high strength rate.until a permit specific rate is r" established-for the user. Existing Permitted Users: Angelica` = $0,.70/HCF* Arrowhead Regional MC- $1.70/HCF* Telco Foods - $14.40/HCF* Jon-Lin - $5.80/HCF* *HCF = Per 100 Cubic Feet of Water Used 1 EXHIBIT "B" ' 2 3 [ATTACH REPORT OF REVISED RATES] 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RIVPUB/MXM/653630 4 'City of Colton 312-50 Wastewater Revenue Program Cost Summary 5/5/03 OM&R 2002wW 2003-04 Treatment Facilities Fixed Salaries&Benefits $1.175,769 $836,527 Misc.Equip.Maint. $8,275 $4;000 Permits $12,000 $30,000 Building&Grounds Maint. $24,000' ,$20,000 Telecommunication Expense $14,411 $10,000 Professional"Services $314,364- $280,000 Administrative Charges $7,236 $7,000 Equipment Lease $13,500 $12,000 Operation&Maintenance RIX $371,689 $481,477 $1,941,244 $1,681;004 Variable Plant Operations&Maint. f $14,922 $10,000 Operating Supplies&Equip. $173,548 $140,000 Utilities Expense $534,053 $540,000 , $722,523 $690,000' Replacement Treatment plant/Operations Equip' $10,000 $100,000 Vehicles $25,000 $35,000 :$35,000 $135,000 Collection system Fixed Unsch. Immediate Line Repair $11,000 $15,000 $11,000 $15,000 Variable Incl.Above $0 ' $0 $0 $0 'Replacement ; SewerLine Replacement $16,000 $250,000: Lift Stations $0 $65,000 $16,000 $315,000 Miscellaneous Overhead/Indirect Office Equipment $106,568 $15.000 Automobile $50,000 •$45,000 Radio Equipment $500 $2,000 Miscellaneous Equipment $44,500 $25,000 Travel and Meetings f $0 $200 Recruitment Expense $861 $500 Franchise Tax $0 $0 Unsecured In-Lieu Tax $0 $0 Lease Payment to General Fund $570,000 $570,000 Allocations to/from Other Departments $821,304 $821,304 Depreciation Expense $638,000 $703,185 RIX Capital Improvement $1.00,000 $23,640, SARI Amortization Expense $132.727 1132,727 Cost of Revenue Bond Issuance $13,412 $13,412 Bad Debt Expense. $43,164 $42,506 r $2,521.,036 $2,394,474 - Debt Service "RIX Demonstration Project $93,098 $93,098 RIX Full-Scale Plant $310,460 $310,460, SARI $365,000 $365,000 WWTP Expansion SRFL $530,338 $530,338 Wastewater Revenue Bonds $411,649 $409,580 $1,710,545 $1,708,476 $6,938,954 DFS 5/29/03 31250SRF.XLS SUMMARY:USER GROUPS.SEWAGE UNITS,AND CONTRIBUTORY FLOWRATES User Groups Sewage Units(SU) SU Flowrate, .Ciilti;;Giaitd?Teriac Total Value, pd EDUs MGD Single-Family Residential "10;604" 2;836 13;540 258.0 13,540 3.49 Multi-FamByResidential 4527-'-; '1459 5,986 224.4 5.208 1.34 Sch_ooI_s(1_SU=100StudentsZ_ ------ ,,°-�2_a;,.;;✓,',:tg`�y __ g0-- _1_8_37.0__641__ __0.17 CommercisUindustda-I !7-- - 855 022 Low Strength(Avg.BOD=130 mg/Lj - °+�?'v E^r'r""��T" 'c^ _A_ __ _ 8-- Medium Strength(Avg.BOD=250 mg/L) 4- �S ' +?'^ _ 212 0.05 i' S91 0.15 High Strength SAvg.BOD=1000 mg lndusliia /L� �� ^a,'' �` _ _ h-FlowlUsers --- y*-f�' `' y�, l" __. ---_ _ 613 53 _ _9 Angelica '----------- �?'` �r rti. ------- --- 0.01 4 598 0.15 Arrowhead Regional MCTel Jon co FoodsiY�i� €s; 3'y,._ _- - 221 0.06 -:-.,..-;*..�4'.:.*.w....._..,., .-• 122 0.03 TOTAL ;-'1 20.421 21.757 5.61 Actual Averaae Annual 2001 W W I P Influent Flowrate 5.90 LOW-FLOW INDUSTRIAL USER FLOWRATES(25 000 GPD AND UNDER Total Flowrate GPD Industrial Users Average Permitted Actual >: ' -�� ._ a- BOD, CommerciaVlndustrial Flowrate; Flowrate, ;£�N.; %- ✓, m /L User Group GPD GPD' EDUS NRv;,;M:; W. Williams ur---- ,:34-_ LowS---- th 24000'-;e�2K2"935 ----- =i- ---- - -----9 - Stater Brothers Main .:' ----- ------ -- ---- ---�-_-�--- _' ___393:0 Medium Strength - 25000:"�: ,Y,812 ii'y c'30 3:':7 "2 = . -re Thermal Combustion innovat- --- - ------------------- - - Global'Foods::.. , ;..y 74..E High Strength 8000 3.;•>:.•, ;''•:;':;: 920.0 2000 :«a< :: .,:r) . TOTAL 590001 14.003154}.'7T,4?9t0031?-•` ^.^`:a- Actual flow based on 2001 metered discharge,except for Thermal Combustion Innovators..estimated based on 2001 water use HIGH-FLOW INDUSTRIAL USER FLOWRATES OVER 25 000 GPD Total Flowrate,GPD Industrial Users Average Permitted Actual ns.•" �' _ BOD, CommerciaVlndustrial Flowrate, Flowrate, � Lo'-a Mgehpa; ,rr m /L User Grou D �� -',t.`�+��xj� '•.+ctsr`: . GP GPD' EDUS :1i:•,?r;i,::U�.):'. ' AFroivhead R i'i r,. 112.0 Low Strength 520;Q0 :)54 29r "'^"598 :.. M.. oval g ' Te7coFoo�sr = �5_$DO r :19�500 ;e:x,.t_572.,� t- 3;SOOiO '60,0W ;557i041 .l^(".'.-21 Y �•__ Jon'L)ri" :='�...1.015'U High Strength `S7,D00. E . " TOTAL 912.000 390,2941 1513 Actual flow based on 2001 metered discharge COMMERCIAL EDUS Assume 1 commercial sewage unit-1 commercial EDL Assume 5%or non-industrial commercial sewage units are high strength(restaurants) Assume 25%or non-indusrrial commercial sewage units are low strenolh(offices) ewa a Units EDUS City Commercial/Industrial Industrial Commercial Total Low Med. High Strength Strength "strenolh .,t9.nt`.;:':_'=',•.'�'"3„"ci' i!'rS..::;..o;.,yrr;.�s•. _„8�i:•s'ki't��93.7.k`s��:l'19,9""�ii*,542` G"ranb;TSrrece .._i'fi '-ini_ +P COMMERCIAUINDUSTRIAL(LOW-FLOW)EDUS CoommerciaVlndustria "..:Ysl.-y`:>r:'-`,•.S,�onoh:.F>t�:'�«•'�:ci` :t,{,> fsb:<.'GrBt'Itl;3erJ3�"Q,$ ' 3 User Group lndirsffief"•ornrtidrde?'?TotaF�: '::lridtiAtn"al'r� --"'""_'i$]2 TOTAL :Hi Strength `:.si `'`.3�1' " uk.:,179 =;191;txt3"�•:'w"'•Dh✓,i' '. um Strength ) ;_30 ?502 r•'S32 a g a _, ' 'g4`. 212 591 siren th ;1 - '�_ TOTAL .fr: r36<,a_`;z'4'd9 z ss c ,ran' gw'd �..1eW 53 `;54"::;r[t5'.i;�-.717:, :•:,T/d" r;ts?�'rg=:0 `±•*i ;tt<;i?'tzgi84 855 COMMERCIAUINDUSTRIAL(LOW-FLOW)FLOWRATES Assume non-industrial commercial unit gawrafes=residential unit a wrafes ommercial/Induslria 1"".i?YS a�Cononi r';:""�.:,r; •:3^;:;;y>a;wi User Group '1hdtlStrial -:oriirriert,;e"'Total,= ;,;-'llidiXiriA;"." Low Strength ,._.;.2,975 2,`;:c rta 1�=abxr.. 54,57 Medium Strength '` ±..`.".'-s.;;,4b;291;;,c:49,756 l: r ! "..i: '7i812 a '729. 75 N x5"3 c• ; 152,45 High strengths<`'. - �- :..3:276: +;`^921&`f^32,524 TOTAL 'J':3'4;p03'=' '964".198:96 HIGH-FLOW INDUSTRIAL USER DISCHARGE VS.WATER USE 2001 2001 2001 Permitted Average Average Water Use: Discharge,Discharge Discharge, Use, Discharge Industrial Users GPD GPD HCF/Mo. HCF/Mo. Ratio Angelica 520.000 154,296 6,274 9,065 1.44 Arrowhead Regional MC 275,000 147.500 5,998 5,524 0.92 Telco Foods 60,000 57,041 2.320 1,808 0.78 Jon Lin 57,000 31,457 1,279 819 0.64 Total 912,000 390,294 15,871 17,216 COMMERCIAUINDUSTRIAL LOW-FLOW DISCHARGE VS.WATER USE 2001 2001 2001 Estimated Estimated Water Use: Discharge,Discharge Use, Discharge use' s GPD HCF/Mo. HCF/Mo. Ratio ommericaf/Industrial( olton) 589261 23,962 •- Multi-Family(Colton) 1,016:009 41,315 --- .._ School 165.330 6,723 Total 1,770,600 72,uoul 146,166 `2,03 roll to Water Exp Acct Detail 28.00 Rate-Bud 03_04.xis(5/29/03) MUNICIPALITY: CITY OF COLTON DATE: 5/5/03 WASTEWATER CHARA&__.1STICS DESIGN CAPACITY. TOTAL ANNUAL CAPACITY (A) (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) NUMBER DESIGN BOD SS VOLUME' BOD -SS OF ADWF BOD SS FLOW (DxFx0.00834) (ExFx0.00834) (Cxdays/yr (DxIx0.00834) (Exlx0.00834) UNITS UNITS USERS. USER GROUPS MGD m m MGD Klb/da Klb/da MG Klb/Yr Klb/Yr 13,540 SU Residential 3.493 250 250. 3.49 7.28 7.28 1.274.91 2 658.19 2658.19 5,986 SU Multi-Family Residential 1.343 250 250 1.34 2.80 2.80 490.36 1,022.40 1 022.40 90 100 Studentq Schools 0165 130 100 0.17 0.18 0.14 25.79 27.96' 21.51 212 EDU Low Stren lh Commercial/Industrial 0.055 130 80 0.05 0.06 0.04 14.24 15.44 9.50 591 EDU Medium Stren th Commercial/Industri - 0.152 250 250 o.isl 0.32 0.32 39.79 82.96 82.96 53 EDU Hi h Strength Commercial/Industrial "0.014 1000 600 0.01 0.11 0.07 3.55 29.62 17.77 598 EDU An elica 0.15 112 58.5 '0.15 0.14 0.08 40.27 -37:62 19.65 572 EDU Arrowhead Regional MC 0.15 185 163.3 0.15 0.23 0.20 38.50 59.40 52.43 - 221 EDU Telco Foods 0.06 3500 835 0.06 1.67 0.40 14.89 434.57 103.68 122' EDU Jon-Lin 0.03 1016 236.6 0.031 0.27 0.06 - 8.21 69.57: 16.20 " 21,984 F Subtotals 5.61 N/A N/A 5.61 13.06 11.39 1,950.52 4 437.74 41004.30 €€ Infiltration/inflow 0.00 0 0 0.00 0.00 0.00 0.00. 0:00 0.00 Future Capacity N/A 250 250 2.00 4.17 4.17 0.00 0.00 0.00 TOTALS 5.61 N/A N/A 7.61 17.23 15.56 1 950.52 4 437.74 4,004.30 DFS/blt Waste Water Exp Acct Detail 28.00 Rate_Bud 03_04.xls(5/29/03) r . FORM 2 .Annual OM&R and Nono.perating Costs MUNICIPALITY: CITY OF O Tc�N DATE: 5/510 _ CURRENT YEAR FIRST YEAR OF COST CATEGORY COSTS FULL OPERATION 2002/2003 2003/2004 1.• TREATMENT FACILITIES: (a) FIXED O&M COSTS $1,941,244 $1,681,004 . (b) VARIABLE O&M COSTS $722,523 • $690;000 , (c) REPLACEMENT COSTS $35,000 $135,000 (d) SUBTOTAL TREATMENT(a+b +c) $2,698,767 $2,506,004 2. COLLECTION SYSTEM: (e) FIXED O&M COSTS $11,000 $15,000 (f) VARIABLE O&M COSTS $0 $0 (g) REPLACEMENT COSTS " $16,000 $315,000 (h) SUBTOTAL COLLECTION (e+f+g) $27,000 $330,000' 3. MISCELLANEOUS: (j) OVERHEAD/INDIRECT $2,521,036 $2;394,474. (k) OPERATING RESERVE $1,710,545 1127,500 (m) OTHER - (n) SUBTOTAL MISCELLANEOUS Q+k+m) $4,231,581 $2,521,974 4. TOTAL VARIABLE COST (b+f). $722,523 $690,000 �E 5. TOTAL FIXED COST (a+c+e+g+ n) $6,234,825 $4,667,978 6. TOTAL OM&R COST (4+5) $6,957,348 $5,357,978 7. CAPITAL REPLACEMENT FUND $0 $0 8. DEBT SERVICE (Principal& Interest): (o) RIX Demonstration Plant $93,098 $93,098, (p) RIX Full Scale Plant, $310;460 $310,460 (q) SARI $365,000 $365,000 jr) Wastewater Revenue Bonds $411,649 $409,580 (s) WWTP Expansion SRFL $530,338 $530,338 (t) 'SUBTOTAL DEBT SERVICE $1,710,545 $1,708,476 9. WASTEWATER CAPITAL RESERVE FUND(WCR $0 $45,000 TOTAL ANNUAL COSTS: -$8,667,893 $7;111,454 3/bit ste Water Exp Acct Detail 28.00 Rate—Bud 03_04.xis (5/29/03) IRM 4 Unit Cost Determination MUNICIPALITY: GITY OF GOLTON DATE: r (A) - (B) (C) (D) (E) PARAMETER ANNUAL COST .TOTAL UNIT COST COST CATEGORY ALLOCATION ALLOCATED'TO ANNUAL FOR EACH_ PERCENTAGES PARAMETER OUANTITIES, PARAMETER Variable Portion O M& 000 R. $690, a Flow 33.3 '$230 000 1,950.52 MG 1117.92 /MG b BOD 33.3 $230 000- 4,437.74 Klb $51'.83 /Klb c SS 33.3 $230 000 4,004.30 Klb $57.44 /Klb 0.0 $0 e Other 0.0 $0 Fixed Portion OM&R 4 667 978 f Flow 33.3 $1 555 993 1,950.52 MG $797.73 /MG BOD 33.3 $1 555 993 4,437.74 Klb $350.63 /Klb. r h SS 33.3 $1 555 993 4,004.30 Klb $388.58 /Klb i I/I 0.0 $0 Other 0.0 $0 Capital Replacement: 0 _ k Flow 33.3 $0 BOD 33.3 $0 (m, i 33.3 $0 n I/I 0:0 $0 o Other 0.0 $0 1 De t S b ervice: 708,476 •s .,Flow 33.3 $569 492- 1,950.52 -MG $291-.97 /MG BOD 33.3 $569 492 4,437.74 Klb $128.33 /Klb r SS 33.3 $569 492 4,004.30 Klb $142.22 /Klb s 1/1 0.0 $0 t Other 0.0 $0 W C F R 4 5 000 u Flow 33.3 $15 000 1,950.52 MG $7.69 /MG v BOD 33.3 $15 000 4,437.74 Klb $3.38 /Klb w SS, 33.3 $15 000 4,004.30 Klb $3.75 /Klb x 1/I 0.0 $0 Other $0 )FS/blt Vaste Water Exp Acct Detail 28.00 Rate-Bud 03_04.xis (5/29/03)' MUNICIPALITY: CITY OF COLTON DATE: 5/5/03 A- B FLOW I BOD SS ANNUALCOST NUMBER Unit Cost= $117.92 /MG Unit Cost= OF C $51.83 /Klb Unit Cost= $57.44 /Klb OF VARIABLE UNITS USERS USER GROUPS MG D E F G H OM&R $ Klb $ Klb $ D+F+H 13 540 :Residential 1,274.91 $150 334.19 2 658!19 $137 769.08 2 658.19 $152 681.73 $440 785.00 5 986 Multi-Famil Residential 490.36 $57 822.26 1 022.40 $52 989.41 1,022.40 $58 725.18 $169 536.85 90 Schools 25.79 $3 041.27 27.96 $1,449.28 21.51 $1 235.50 $5 726.05 212 Low Stren th Commercial/Industrial 14.24 $1 679.57 15.44 $800.38 9.50 $545.86 $3 025.81 591 Medium Strength Commercial/Industrial 39.79 $4 692.04 82.96 $4 299.87 82.96 $4 765.31 $13 757.22 53 Hi h Strength Commercial/Industrial- 3.55 $418.80 29.62 $1 535.17 17.77' $1 020.81 $2 974.77 598 lAngelica 40.27 $4 748.% 37.62 $1 949.6G 19.65 $1 128.54 $7 826.83 572 Arrowhead Regional MC 38.50 $4 539.53 59.40 $3 078.48 52.43 $3 011.52 $10 629.53 221 Telco Foods 14.89 $1 755.52 434:57 .$22 523.09 103.68 $5 955.00 $30 233.61' 122 Jon-Lin 8.21 $968.14 69.57. $3 605.65 16.20 $930.55 $5 504.34 21 984 Subtotals 1 950.52.- $230 000.00 4.437.74 $280 000.00 41004.30 $230 000.00 $690 000.00 Infiltration/Inflow 0.00 $0.00 0.00 $0.00 0.00 $0.00 -.$0.00 21,984 1 TOTALS 1 950.52 $230 000.00 4,437.74 $230 000.00 4,004.30 $230 000.00 $690 OOOAO DFS/blt Waste Water Exp Acct Detail 28.00 Rate'Sud 03_04.xls (5/29/03) ' MUNICIPALITY: CITY OF COLTON. - l DATE: 5/5/03 A B FLOW BOD SS ANNUAL COST NUMBER Unit Cost= $797.73 /MG Unit Cost= $350.63 /Klb Unit Cost= $388.58 /Klb OF FIXED OF C D E F G H OM&R UNITS USERS USER GROUPS MG -Klb $ ' Klb $ D+F+H 13,540 Residential 1274.91 $1 017 038.67 2,658.19 $932 033.32 2,658.19 $1 032 920.19 $2 981 992.17 5,986 Multi-Family Residential 490.36 $391 178.31 1 022.40 -, $358 483.14 1 022.40 $397 286.74 $1 146 948.19 90 Schools 25.79 $20 574.73 27.96 $9 804.64 21.51 $8 358.41 $38 737.78 212 Low Strenc ith Commercial/Industrial 14.24 $11 362.63 15.44 - $5 414.72 9.50 $3 692.82 $20 470.18 591 Medium Stren th Commercial/industrial 39.79 - $31 742.50 82.96 $29 089.43 82.96 -$32 238.18 $93 070.11 53 High Strength Commercial/Industrial 3.55 $2 833.23 29.62' $10 385.71 17:77 $6 905.94 $20 124.88 898 An elica 40.27 $32 125.74 37.62 $13 189.40 . .19.65 . $7.634.81 $52 949:95 572 Arrowhead Regional MC .38.50 $30 710.75 59.40 $20 826.49. 52.43 $20 373.52, $71 910.76 T 221 Telco Foods 14.89 $11 876.42 434.57 $152 372.86 103:68 ` $40 286.67 $204 535.95 122 Jon-Lin 8.21 $6j549.61 69.57 $24-392.90 . 16.20 $6 295.35 $37 237.86 21,984 Subtotals 1,950.52 $1 555 992.61 4,437.74 $1 555 992.61 4,004.30 $1 555 992.61 $4�667 977.84 Infiltration/Inflow 0.00 $0.00 0.00 $000 -..0.00 . $0.00 _- $0.00 21 984 - TOTALS 1 950.52 $1 555 992.61 4 437.74. $1 555 992.61 4 004.30 $1 555 992.61 , $4�667 977.84. DFS/blt Waste Water Exp Acct Detail 28.00 Rate_Bud 03_04.xls 1v1u1mK.1rAL1 I Y: l;l I Y OF COLTON DATE: 5/5/03 - A B FLOW I NUMBER BOD' SS ANNUAL COST OF Unit Cost= $291:97 /MG Unit Cost $128.33 /Klb Unit Cost= C $14222 /Klb OF DEBT D . E F , UNITS USERS USER GROUPS MG G H SERVICE FUND- , $ Klb $ Klb $ D+F+H 13 540 Residential 1274.91 $372 235.26 2 658.19 $341 123.37, 2 658:19 $378 047.88 $1 091 406.51 5 986 Multi-Famil Residential 490.36 $143170.92 1 022.40 $131 204:51 1 022.40 $145 4Q6.60 $419 782.03 90 Schools 25.79 $7 530.33 - 27:96 $3 588.49 21.51 $3 059:17 $14177:99 212 Low Stren th Commercial/Industrial 14.24 $4 158.71 15.44 $1 981.78 9.50 $1 351.57 $7 492.07 591 Medium Strength Commercial/Industria 39.79 $11 617.73 82.96 $10 646.70 82.96 $11 799.14 $34 063.58 53 High Strength Commercial/Industrial 3.55 $1 036.96. 29.62 $3 801.16 17.77 $2 527.57 $7 365.69 598 Angelica 40.27 $11 757.99 37.62 $4 827.31 19:65 $2 794.33 $19 379.64 572 Arrowhead Regional MC 38.50 $11 240.11 59.40 $7 622.48 .52.43 $7 456.69 $26 319.28 221 Telco Foods 14.89 $4 346.76 434.57 $55 76833 103.68 $14 744.89 $74 859.98 122 Jon-Lin 8.21 $2 397.15 69.57 $8 927.78 16.20 $2 304.09 . $13 629.03 21 984 Subtotals 1950.52 $569 491.93 4437.74 $569 491.93 4004.30 $569 491.93 $1 708 475.78 Infiltration/Inflow 0.00 $0.00 0:00 $0.00 0.00 $0.00 $0:00 Future Capacity, 2.00 $0.00 .0.00 $0.00 - 0.00 $0.00 21 98'4 . 76TALS 3.055 $569 491.93 6.870 $569 491.93 6.370 $569 491.93 $1 708 475.78 DFS/blt Waste Water Exp Acct Detail 28.00 Rate-Bud 03_04.xts (5/29/03) MUNICIPALITY: CITY OF COLT','- r- s DATE: 5/5/03 . A B FLOW BOD SS ANNUAL COST.- NUMBER Unit Cost= $7.69 /MG Unit Cost= $3.3801 ./Klb Unit Cost= $3.7460 /Kib OF OF C D E F G H WCRF UNITS USERS USER GROUPS MG $ Klb. ' $ Kill $ D+F+H 13,540 Residential 1,274.91 $9 804.40 2,658.19 $8 984.94 . 2 658.19 $9 957.50 $28 746.85 5,986 Multi-Family Residential 490.36. $3 771.02 102240 $3 455.83 1,022.40 $3 829.90 $11 056.75 90 ISchools 25.79 $198.34 27.96 $94.52 21.51 $80.58 $373.44 212 Low Strength Commercial/Industrial 14.24 $109.54 15.44 $52.20 9.50 $35.60 $197.34 591 Medium Strength Commercial/Industrial 39.79 $306.00 82.96 $280.43 .82M $310.78. $897.21 53 Hi h Stren th Commercial/Industrial 3.55 $27.31 29M $100.12 17.77 $66.57 -$194.01 598 An elica 40.21 $309.70 37.62 $127.15 _ 19.65 $73.60 $510.45 572 Arrowhead Regional MC •38.50 $296.06. 59.40 $200.77 52.43 $196.40 $693.23 221 Telco Foods 14.89 $114.49 434.57- $1 468.90 103.68 . $388.37 $1 971.76 122 Jon-Lin 8.21 $63.14 69.57 $235.15 16.20 $60.69 $358.98' 21.984 Subtotals 1,950.52 $15 000.00. 4,437.74 $15 000.00 4 004.30 $15 000.00 $45 000.00 ltration/Inflow 0.00 $0.00 0.00 $0.00 0.00 $0.00 $0.00 Future Capacity 2.00 $0.00 0.00 $0.00 0.00 . $0.00 $0.00 . 21,9841 TOTALS 1 952.52 $15 000.00 4,437.74 $15 000.00 4.004.30 1 $15 000.00 $45 000.00 DFSht = Waste Water Exp_Acct Detail 28.00 Rate-Bud 03_04.xis(5/29/03) MUNICIPALITY: CITY OF COLTON DATE: 5/5/03 A B C D E F G H J Variable Fixed Capital Debt Total NUMBER Annual Average Average OF OM&R OM&R Replace. Service WCRF Revenue 'Annual Monthly Costs Costs Fund Costs, Fund Costs :Form Costs .Required- Revenue Revenue UNITS USERS USER GROUPS Form 50 Form_; None Form 5d 5w Sum C thru G H/A Revenue 13,540 Residential $440 785.00 $2 981992.17 $0.00 $1 091406.51. $28 746.85 $4 542 930.53 $335.52 $27.96 5,986 Multi-Family Residential $169 536.85 $1 146 948.19. $0.00 $419 782.03 $11 056.75 $1 747 323.81- $291.90. $24.33 90 Schools $5 726.05 $38 73T78 $0.00 $14 177.99 $373.44 $59 015.26 $655.73 $54.64 212 Low'Strength Commercial/Industrial $3 025.81 $20 470.18 $0.00 '$7 492.07 $197.34 $31 185.40 $147.41 $12.28 591 Medium Strength Commercial/industrial $13 757.22 $93 070.11 $0:00 $34 063.58 $897.21 $141 788.11 -$239.92 '$19:99 $2974.77 $0.00 $7365.69 . $194.53 High Strength Commercial/Industrial . 01 $30 659.35 $581.23 $48.44 598 Angelica $7 826.83 $62 949.95 $1.00 $19 379.64 $510.45 $80 667.86 $134.87 $11.24 572 Arrowhead Regional MC' $10 629.53 $71 910.76 $2.00 $26 319.28 $693.23 _ $109 554.81 $191.61 $15.97 221 Telco Foods $30 233.61 $204 535.95 $3.00 $74 859.98 $1 971.76 $311 604.29 $1 409.24 $117.44 122- Jon-Lin $5 504.34 $37 237.86 $3.00 $13 629.'03 $358.98. $56 733.21 $465.25 $38.77 -21 984 Subtotals $690 000.00 $4 667 977.84 $9.00 $1 Z08 475.78 $45 000.00 $7 111,462.62 $323.48 $26.96 Infiltration/Inflow $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 - $0.00 $0.00 Future Capacity N.A. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 21,984 TOTALS . $690 000.00 $4 667 977.84. $9.00 $1 708 475:78 $45 000:00 $7 111 462.62 $323.48 $26.96 DFS/blt ; Waste Water Exp Acct Detail 28.00 Rate_Bud 03_04.xl§ (5/29/03) MUNICIPALITY: CITY OF COLTON DATE 5/5/03 r REQUIRED REVENUES EFFECTIVE WASTEWATER USERS USER GROUPS UNITS 1 SERVICE CHARGE $/Mo $/Yr- CITY OF COLTON fdential 10,604 SU( $28.00 ./SU) _ $296,912.00 $3,562,944-Family Residential 4,527 SU( $24.30 /SU) _ $110,006.10 $1,$20;073 Schools 72 HS( $54.60 /HS) _ $3,909.36 $461'912 Low Strength Commercial/Industrial 4,058 HCF( $0.60,/HCF) _ $2,484.74 $29,217 Medium Strength Commercial/Industrial' 11,333 HCF( •$0.90 /HCF) _ $10,199.-92 $122,399 High Strength Commercial/Industrial 1;034 HCF( $2.30 /HCF) _ $2,377.95 $28,535 Angelica<High Flow,Low Strength> 9,065 HCF( .$0.70 /HCF) _ $6,345.50 $76,146 Arrowhead Regional MC<High Flow,Low Strength> 5,524 HCF( $1.76 /HCF) _ $9,390.80 $112,690 Telco Foods<High Flow,High Strength> 1,808 HCF( $14.40 /HCF) _ $26,035.20 $312,422 Jon(Lin<High Flow,High Strength> 819 HCF( $5.80 /HCF) _ $4,750.20 $57,002 COLTON SUBTOTALS $425,840.08 $5,668,341 CITY OF GRAND TERRACE Residential 2,936 SU( $28.00 /SU) _ $82,208.00 $986,496 Multi-Family Residential 1,459 SU( $24.30 /SU) _ $35,466.70 $425,444 Schools 18 HS( $54.60 /HS) _ $1,004.64 $12,056 :- Low Strength Commercial/Industrial 447 HCF( $0.60 /HCF) _ $268.33 $3,220 Medium Strength Commercial/Industrial 1.252 HCF( $0.90 /HCF) _ $1,126.97 $13,524 High Strength Commercial/Industrial 89 HCF( $2.30 /HCF) _ $205.72 $2,469 GRAND TERRACE SUBTOTALS $120,267.36 $1,443,208 Units TOTAL ANNUAL INCOME = $7,111,550 SU=Sewer Unit HCF=Hundred Cubic Feet of Water Discharged(based on EDU) ANNUAL EXPENSES = $7,111,454 HS=Hundred Students in Attendance NET REVENUE _ $96 - DFS/bit Waste Water Exp Acct Detail 28.60 Rate_Bud 03_04.xis(5/29/03) ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 4.72 OF THE GRAND TERRACE MUNICIPAL CODE AND ESTABLISHING SEWER USER CHARGES THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 4.72.010 of the Grand Terrace Municipal Code is hereby amended to read as follows: 4.72.010 Char e� s designated. Sewer user charges areas follows: FY FY FY FY 2003/04 2004/05 2005/06 2006/07 Residential $30.00/SU $30.90/SU $31.83/SU $32.78/SU Mulit-Family Residential $26.10/SU $26.88/SU $27.69/SU $28.51/SU Schools $58.64/HS $60.38/HS $62.20/11S $64.05%11S Low Strength Coml./Ind $0.62/HCF $0.64/HCF $0.66/HCF $0.68/HCF Medium Strength Coml./Ind. $1.01/HCF $1.04/11CF $1.07/HCF $1.10/HCF High Strength Coml./Ind. $2.44/HCF $2.51/JCF $2.59/HCF $2.67/HCF UNITS SU=Sewer Units HCF=Hundred Cubic Feet of Water Discharged(based on EDU) HS=Hundred Students in Attendance Section 2. Severability - If any provision or clause of this Ordinance or the application thereof to any person or circumstance is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other Ordinance provisions or clauses or applications thereof which can be implemented without the invalid provisions or clause or application, and of this end the provisions and clauses of the Ordinance are declared to be severable. Section 3. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen(15) days of its adoption, as designated for such purposes by the City Council. 4- Mayor of the City of Grand Terrace and of the City Council thereof. Attest: Brenda Stanfill, City Clerk r I, Brenda Stanfill, City Clerk of the City of Grand Terrace,_California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12' day of August, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: John Harper, City Attorney -2- ROND TERR Community Services Department Staff Report MEETING DATE: August 12, 2003 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: AWARD OF CONSTRUCTION BID FOR THE GRAND TERRACE ROAD WIDENING PROJECT FUNDING REQUIRED (X) BACKGROUND The City of Grand Terrace was authorized to use up to $72,000 in Community Development Block Grant Funds (CDBG) from the County of San Bernardino Department of Economic and Community Development for improvements in front of the Grand Terrace Senior Center and Petta Park. Those improvements included curb, gutters, and sidewalks continuing from Mt. Vernon east to Terrace View Elementary. These improvements will not only benefit seniors and children walking to school but will improve the road and drainage situation on Grand Terrace Road. On June 26, 2003 the city advertised for prospective bidders on this project. Only one bidder responded on the deadline date of July 15, 2003 at 3 p.m. with a proposal. NPG Corporation of Perris bid$57,800 for the project. RECONE14ENTDATI ON Considering the bid came in less than the authorized amount and within the guidelines of the engineering estimates, staff recommends that City Council authorize the Mayor to execute a construction contract for the Grand Terrace Road Widening Project to NPG Corporation of Perris. COUNCIL AGENDA ITEM NO. C1Tr STAFF REPORT CT Q"' M GRAND TERR cE City Manager's Office 4 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 12, 2003 SUBJECT: RESOLUTION CHANGING COUNCIL MEETING TIME FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) At the Council meeting of April 10,2003 the City Council adopted a resolution changing the Council meeting to the second and fourth Tuesday of the month and changing the meeting time to 6:30pm, beginning in July 2003. The change anticipated that a new date would cause less conflicts with regularly scheduled League items. Some members of the Council found that Tuesdays were not going to be able to be accommodated within their schedule. One member of the City Council has requested that the Council reconsider its action and revert the meetings back to the original date of second and fourth Thursdays of the month. Staff is recommending that the City Council discuss the potential change and if it is the consensus,to adopt the attached resolution changing the Council meeting dates back to second fourth Thursday of the month, effective with either the second meeting in August or perhaps the first meeting in September. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL ADOPT A RESOLUTION CHANGING THE DAY OF THE REGULAR BI-MONTHLY COUNCIL MEETING TO THE SECOND AND FOURTH THURSDAY AND DESIGNATE A TIME PERIOD IN WHICH TO IMPLEMENT THIS CHANGE, WITH THE TIME OF THE MEETINGS TO REMAIN @ 6:30PM. COUNCIL AGENDA iTE1M NO.' �� J RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,CALIFORNIA,RESCINDING RESOLUTION NO. 03-07 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSION MEETINGS AND COMMITTEE MEETINGS WHEREAS,the City Council ofthe City of Grand Terrace has determined the need to amend the regular time of the City Council meetings. NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING: Section 1. Rescission - Resolution No. 03- 07 is hereby rescinded in its entirety. Section 2. Regular Meeting Times - The times for regular City Council meetings, Commission meetings and Committee meetings are hereby established forthe City of Grand Terrace, and said meeting times shall be effective August 12, 2003. Section 3.Regular meetings of the City Council of the City of Grand Terrace shall be held on the second and fourth Thursdays of each month at the hour of 6:30 p.m.unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 4.Regular meeting of the Planning Commission of the City of Grand Terrace shall be held on the first and third Thursday of each month at the hour of 7:00 p.m.unless the same shall be a legal holiday,in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in to Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 5. Regular meetings of the Crime Prevention Committee of the City of Grand Terrace shall be held on the second Monday of each month at the hour of 6:00 p.m.unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calender day or a day set forth by the governing body. Said meeting shall take place at the Grand Terrace Senior Center or a location set forth by the governing body. Section 6.Regular meeting of the Emergency Operations Committee of the City of Grand Terrace shall be held on the first Tuesday of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calender day or a day set forth by the governing body. Said meeting shall take place in the E.O.C. Conference Room, Building 3, 22795 Barton Road, Grand Terrace or a location set forth by the governing body. RESOLUTION NO. PAGE NO. 2 Section 7.Regular meeting ofthe Historical and Cultural Activities Committee ofthe City of Grand Terrace shall be held on the first Monday of each month at the hour of 7:00 p.m.unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Community Meeting Room,Grand Terrace Civic Center(City Hall)or a location set forth by the governing body. PASSED,APPROVED,AND ADOPTED THIS 12T"DAY OF AUGUST,2003. Mayor of the City of Grand Terrace ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY RESOLUTION NO. PAGE NO. 3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA,DO HEREBY CERTIFY that the foregoing Resolution was duly passed,approved, and adopted by the City Council,approved and signed by the Mayor,and attested by the City Clerk, all at the meeting of said City Council held on the 121'day of August, 2003, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: CITY CLERK CITY OF GRAND TERRACE `,T Y STAFF REPORT O GRAND TERR City Manager's Office t CRA ITEM ( ) COUNCIL ITEM .(X) MEETING DATE: August 12, 2003 SUBJECT: CANCELLATION OF SEPTEMBER 9, 2003 COUNCIL MEETING FUNDING REQUIRED () NO FUNDING REQUIRED (X) The California League of Cities Annual Conference is scheduled to be held in Sacramento, September 6- 10, 2003. Staff is requesting authorization to cancel the regular Council Meeting that would be held on the evening of September 9,2003 since,historically, at least several members of the Council attend this annual event. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE STAFF TO CANCEL THE SEPTEMBER 9, 2003 COUNCIL MEETING DUE TO THE CALIFORNIA LEAGUE OF CITIES ANNUAL CONFERENCE BEING HELD ON SEPTEMBER 6-10,2003. COUNCIL AGENDA ITEM �®�g�