09/11/2003 opy
_I T- FILE ,C
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�RRND TERZ CI September 11, 2003
22795 Barton Road
Grand Terrace
California 92313-5295
Civic Center
(909)824-6621
Fax(909)783-7629
Fax(909)783-2600 ` CITY OF GRAND TERRACE
Lee Ann Garcia
Mayor
CRAXITY COUNCIL
Maryetta,Ferre ;
Mayor Pro Tem - - REGULAR MEETINGS
Herman Hilkey
DonLarkin 2ND AND 4TH Thursday. - 0:30 p.m.
Bea Cortes
Council Members
Thomas J.Schwab
City Manager -
Council Chambers
Grand Terrace Civic Center '
22795 Barton Road
Grand Terrace, CA 92313-5295 ,
1
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS SEPTEMBER 11,2003
GRAND TERRACE CIVIC CENTER 6:30 PM
22795.Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT'OF 1990.IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S
OFFICE AT(909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC
COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE
ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT
THE APPROPRIATE TIME.
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 08-28-2003 Minutes Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS-None
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the.Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Register Dated September 11,2003 Approve
B. Ratify 09-11-2003 CRA Action
C. Waive Full Reading of Ordinances on Agenda
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COUNCIL AGENDA
09-11-2003 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
D. Approval of 08-28-2003 Minutes Approve
E. Purchase of Equipment for the Annual Halloween Haunt and Approve
other City Sponsored Events
I
4. PUBLIC COMMENT
5. ORAL REPORTS
I
IA. Committee Reports-None
B. Council Reports
I
6. PUBLIC HEARINGS-None
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7. UNFINISHED BUSINESS-None
8. NEW BUSINESS
I
A. Schedule Joint Meeting with Colton Joint Unified School Select Date
District Board of Education
B. Policy for Naming Public Facilities Direct Staff
9. CLOSED SESSION -None
ADJOURN
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I
E
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THE NEXT CRAXITY COUNCIL MEETING WILL BE HELD ON
THURSDAY, SEPTEMBER 25,2003 AT 6:30 P.M.
AGENDA ITEM REQUESTS FOR THE 09-25-2003 MEETING
I
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BY NOON 09-18-2003.
f
PENDING O R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING-AUGUST 28, 2003
A regular meeting of the Community Redevelopment Agency,City of Grand Terrace,was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on August 28, 2003 at 6:30 p.m.
f PRESENT: Maryetta Ferr6, Vice-Chairman
Herman Hilkey,Agency Member
Don Larkin, Agency Member
Tom Schwab, Executive Director
Brenda Stanfill, City Clerk
Steve Berry, Assistant City Manager
Larry Ronnow,Finance Director
Jerry Glander,Building& Safety Director
Gary Koontz, Community Development Director
John Harper, City Attorney
Lt. Guerra, Sheriff s Department
ABSENT: Lee Ann Garcia, Chairman
Bea Cortes, Agency Member
APPROVAL OF 08-12-2003 MINUTES
CRA-2003-28 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY+MEMBER
LARKIN, CARRIED 3-0-2-0(CHAIRMAN GARCIA AND AGENCY MEMBER
CORTES WERE ABSENT), to approve the August 12, 2003 Community
Redevelopment Agency Minutes.
Vice-Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:35 p.m.,until
the next CRA/City Council Meeting scheduled to be held on Thursday,September 11,2003,at 6:30
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CIA AGENDA ITEM NO.
uWE V1
vchlist Voucher List COUI!°C11 APPROVAL Page: 1
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
52229 8/22/2003 005702 PUBLIC EMPLOYEES RETIREMENT 081503 PERS PAYROLL END 8 15 03
10-022-62-00 6,163.04
Total : 6,163.04
52230 8/25/2003 007400 U. S. BANK TRUST N.A. 94-622650 CRA Refunding TAB Series 1993 A& B
33-300-203-000-000 201,775.37
33-300-203-001-000 260,000.00
Total : 461,775.37
52231 8/26/2003 006285 RIVERSIDE HIGHLAND WATER CO June/July June/July water fees
34-700=710-000-000 9.08
34-700-709-000-000 9.08
34-700-750-000-000 31.48
34-700-767-000-000 66.17
26-601-239-000-000 131.50
26-600-239-000-000 254:64
10-440-238-000-000 101.24
10-805-238-000-000 212.83
10-190-238-000-000 555.22
10-450-238-000=000 5,290.22
Total : 6,661.46
52232 8/27/2003 001907 COSTCO#478 47807015611 CHILD CARE SUPPLIES
10-440-220-000-000 41.56-
Total 41.56
52233 8/28/2003 001206 ARROWHEAD CREDIT UNION Aug. 2003 Juiv/Aug VISA charges
COUNCIL AGENDA ITEM NO.
Page: 1
vchiist Voucher List Page: 2
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
52233 8/28/2003 001206 ARROWHEAD CREDIT UNION (Continued)
23-200-61-00 50.00
10-110-270-000-000 1,719.72
10-120-210-000-000 8.61
10-120-270-006-000 '1,412.09
10-180-218-000-000 253.85
10-180-245-000-000 86.36
10-180-'246-000-000 188.38
10-180-268-000-000 399.73
10-180-270-000-000 560.88
10-180-272-000-000 23.01
10-180-701-000-000' 110.95
10-440-223-000-000 399.54
10-440-272-000-000 11.01
32-200-210-000-000 23.90
Total : 5,248.03
52234 9/2/2003 005529 SBC CALIFORNIA 08142063 July/Auq directory listinq
10-190-235-000-000 1.68
08162003 July/Auq. Phone Serv.-C. Care
10-440-235-000-000 16.03
- Total : 17.71'
52235 9/2/2003 010110 REED, CAROLYN 091003 BIRTHDAY BONUS
10-440-110-000-000 50:00
Total : 50.00
52236 9/2/2003 010247 SANTA-ROSA, JULIA 091403 BIRTHDAY BONUS
10-440-110-000-000 50.00
Total : 50.00
52237 9/2/2003- 002840 GLANDER, JERRY 091803 BIRTHDAY BONUS
10-175-110-000-000 10.00
34400-110-000-000 27:50
10-172-110-000-000 12.50
Total : 50.00
Page: 2
C"
vchlist Voucher List Page: 3
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
52238 9/2/2003 010115 DUENES, MARION 092503 BIRTHDAY BONUS
10-440-110-000-000 50.00
Total : 50.00
52239 9/2/2003 002673 FLANN, ALISA 092503 BIRTHDAY BONUS
10-175-110-000-000 10.00
34-400-110-000-000 27.50
10-172-110-000-000 12.50
Total : 50.00
52240 9/2/2003 010116 MONTANO, RUBEN 092503 BIRTHDAY BONUS
10-180-110-000-000 50.00
Total : '56.00
52241 9/2/2003 010023 MACIAS, ROSA 093003 BIRTHDAY BONUS
10-440-110-000-000 50.00
Total : 50.00
52242 9/11/2003 001456 BOISE CASCADE OFFICE PRODUCTS 255893 Office supplies
10-440-228-000-000 60.79
Total : 60.79
52243 9/11/2003 001713 CA. DEPT. OF TRANSPORTATION 164806 July 1-215 signal-energy/maintenance
16-510-238-000-000 — 168.36
Total : 168.36
52244 9/11/2003 001840 COLTON, CITY OF June/July 03 WASTEWATER TREATMENT SERVICES
21-570-802-000-000 160,063.90
Total : 160,063.90
52245 9/11/2003 001867 COMMERCIAL LANDSCAPE SUPPLY 123345 LANDSCAPE SUPPLIES
10-450-245-000-000 361.03
Total : 361.03
52246 9/11/2003 001930 DAILY JOURNAL CORPORATION B574141 LEGAL ADVERTISING
10-125-230-000-000 31.57
Total : 31.57
Page: 3'
vchlist Voucher List Page: 4
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice' Description/Account Amount
52247 9/11/2003 010245 FRITTS RIVERSIDE AUTO CENTER C51937 REPL. BRAKES/ELECT. REPAIRS F-250 -
10-180-272-000-000 727.88
Total : 727.88
52248 9/11/2003 002740 FRUIT GROWERS SUPPLY 32057048 LANDSCAPE SUPPLIES
10450-245-000-000 15.34
- 32057110 LANDSCAPE SUPPLIES
10-450-245-000-000 8.35
Total : 23.69
52249 9/11/2003 010194 HINKLEY&ASSOCIATES, INC. #6 08292003 ROLLINS PARK/TERRACE HILLS SCHOOL
32-600-207-0007000 279,072.51
Total : 279,072.51
r
52250 9/11/2003 010242 INLAND COMPUTER SYSTEMS 1-3108 7 CANNON POWERSHOT S45 DIGITAL CAMERA
10-410-701,000-000 3,093.79
- 10-4107701-000'000 239.77
Total : 3,333.56
52251 9/11/2003 003490 INMARK/VICTOR 20426 CUSTOM SIGNAGE
16-900-254-000-0.00 4,982.14
Total : 4,982.14
-52252 9/11/2003 003800 JAGUAR COMPUTER SYSTEMS INC 29513 3 100MB zip disks
10-440-210-000-000 32.33
29925 C. Care database recovery
_ 10-440-246-000-000 170.00
Total : 202.33
52263 9/11/2003 004320 LAWNMOWER CENTER 0685 LAWNMOWER REPAIRS
10-180-246-000-000 10.78
0702 LAWNMOWER REPAIRS
10-180-246-000-000 62.46
10890 LAWNMOWER REPAIRS
10-180-246-000-000 92.47
Total : 165.71
Page:. 4
vchlist 'I?--Cher List Page: 5
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
52254 9/11/2003 004620 MCI TELECOMMUNICATIONS 63036420 Aug. phone service.
10-190-235-000-000 37.49
10-440-235-000-000 350.17
10-450-235-000-000 16.93
10-805-235-000-000 37.41
cm63036420 1/25/03 INV.#0996973 CREDIT
10-440-235-000-000 -10.42
Total : 431.58
52255 9/11/2003 006310 ROADRUNNER STORAGE Sept..2003 Sept. Storage fee
10-140-241-000-000 63.00
Total : 63.00
52256 9/11/2003 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT104CC HOUSEHOLD HAZARDOUS WASTE SERVICES F
10-190-258-000-000 2,451.40
Total : 2,451.40
52257 9/11/2003 010248 SMITH'S.FLOWERS 6937/7002 Flowers
10-190-220-000-000 90.52
Total : 90.52
52258 9/11/2003 006720 SO.CA.EDISON COMPANY Auq. 2003 Electricity-city facilities
10-450-238-000-000 509.75
16-510-238-000-000 261.94
10-190-238-000-000 4,401.82
15-500-601-000-000 17.06
10-440-238-000-000 1,289.57-
34-40.0-238-000-000 124.22
10-805-238-000=000 988.51
10-175-238-000-000 45.17
10-172-238-000-000 56.46
Total : 7,694.50
52259 9/11/2003 006898 SYSCO FOOD SERVICES OF L:A. 3082013297 CHILD CARE FOOD
10-440-220-000-000 590.76
Total : 590.76
52260 9/11/2003 010091 TELEPACIFIC COMMUNICATIONS 483014-0 Aug. phone usage fees
Page: 5
vchlist Voucher List Page: 6
09/03/2003 9:39:46AM CITY OF GRAND TERRACE
Bank code: -bofa
Voucher Date Vendor Invoice Description/Account Amount
52260 9/11/2003 010091 TELEPACIFIC COMMUNICATIONS (Continued)
10-190-235-000-000 925.97
Total 925.97
52261 9/11/2003 007845 W. E. C. ELECTRIC INC. 14691 SPORT LIGHT REPLACEMENT
10-450-246-000-000 2,050.00
14692 REPLACE (6)SIX 1000 WATT SPORT LIGHTS
10-450-246-000-'000 1,024.98
Total : 3,074.98
52262 9/11/2003 .007843 WEST COAST ARBORISTS INC 29002 TREE TRIMMING
16-900-260-000-000 88.00
Total : 88.00
52263 9/11/2003 007987 XEROX CORPORATION 097403112 DOWNSTAIRS XEROX
10-190-700-000-000 530.01
097403113 UPSTAIRS'XEROX
10-190-700-000-000 318:22.
Total : 848.23
35 Vouchers for bank code : bofa Bank total : 945,709.58
35 Vouchers in this report Total vouchers :' - 945,709.58
I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment
Agency liabilities have'->been ai:dited by me and are necessary and appropriate expenditures for the operation of the
City and Agency.
Larry Ronnow, Finance Director
Page: 6
CITY OF GRAND TERRACE PENDING
(;=14CIL A
CITY COUNCIL MINUTES
REGULAR MEETING-AUGUST 28, 2003
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California, on August
28, 2003, at 6:30 p.m.
PRESENT: Maryetta Ferr6,Mayor Pro Tem
Herman Hilkey, Councilmember
Don Larkin, Councilmember
Tom Schwab, City Manager
Brenda Stanfill, City Clerk
Steve Berry,Assistant City Manager
Larry Ronnow,Finance Director
Jerry Glander, Building& Safety Director
Gary Koontz, Community Development Director
John Harper, City Attorney
Lt. Guerra, Sheriff's Department _
ABSENT: Lee Ann Garcia, Mayor -
�,' Bea Cortes, Councilmember
The meeting was opened with-invocation'by Councilmember Hilkey, followed by the Pledge of
Allegiance led by Councilman Don Larkin.
SPECIAL PRESENTATIONS
2A. South Coast Air Quality Management District (AQMD) Update-Leonard Paulitz
Leonard'Paulitz,Representative of AQMD, gave the Council an update-on the activities of
the South Coast Air Quality Management District.
CONSENT CALENDAR
CC-2003-100 MOTION BYCOUNCILMEMBERHILKEY,SECOND BYCOUNCILMEMBER
LARKIN, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT), to approve the following consent calendar items with
removal of item 3F.:
3A. Approval of Check Register Dated August 28, 2003 _
3B. Ratify 08-28-2003 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 8-12-03 Minutes
COUNCIL AGENDA ITEM NO.' F_
Council Minutes
August 28,2063
Page 2
3E. Continuing Appropriations for FY 03-04
3G. Authorization to Sell Equipment and Appropriate Funds for the Purchase of
CNG Trucks
3H. Authorization for City Manager to-Apply to the State Department of Parks
and Recreation for Roberti-Z'Berg-Harris Open Space Program Allocation,
and Resolution
3I. 'State COPS Grant FY 03-04 Allocation
3J. Resolution Authorizing Submittal of Local Agency-State Agreement and
Program Supplement Agreement Covering the Construction Phase of the
Traffic Signal at,De Berry Street&Mt..Vernon Avenue
3K. Authorization for City Manager to Apply to the'State Department of Parks
and Recreation-for the Per Capita Program Under the 2002 Resources Bond
Act and Resolution
ITEMS REMOVED FROM CONSENT CALENDAR
3F. The Establishment of a Volunteer Policy for the City of Grand Terrace
Councilinember Hilkev, questioned the purpose of this policy.
Assistant City Manager Berry, responded that this policy will provide the City with
information.about the individuals who come in to volunteer; it does not apply to' the
volunteers who serve on our committees. He indicated that we are getting more and more
people who are looking for,ways to volunteer.to meet community service requirements
through schools and churches.
CC-2003-101 MOTION B_Y COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER
LARKIN., CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT),to approve the establishment of a Volunteer Policy for
the City of Grand Terrace as recommended by,staff.
PUBLIC COMMENT None
ORAL REPORTS
5A. Committee Reports -None
COUNCIL REPORTS
Councilmember Hilkev,indicated that the Richard Rollins Park renovation project is coming
along. He reported that staff is working on air quality management grants that the County
and SANBAG are working on for light sequencing through-the City of Grand Terrace.and
Council Minutes
August 28,2003
Page 3
possibly light number 6. He asked staff to keep the Council informed.
Councilmember Larkin, announced that the Halloween Haunt is coming up on October 31 S`
He indicated that Mario Guerrero, who is a long-time resident and member of the Lion's
Club has passed away.He expressed sympathy to his family and requested that the meeting
be adjourned in his memory.
Mayor Pro Tem Ferre, reported that there will be a School Bond Oversight Committee
meeting on September 171' at the School District Office where there will be an update on
where we stand with the-High School. She announced that there will be a memorial at the
Grand Terrace Fire Station on September 11"' in honor of the victims of the World Trade
Center tragedy.
PUBLIC HEARING
6A. Community Development Block Grant (CDBG) Program Year 2003-2004 Re-
Allocation
Mayor Pro Tem Ferr6 opened discussion to the public,there being none she returned discussion to
the City Council.
CC-2003-102 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
HILKEY, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT),to authorize staff to re-submit an updated Funding List
to the County of San Bernardino Department of Economic and Community
Development. This update list will include a request to re-allocate our un-
programmed funding for up to $15,000 for a Consulting Services RFP.
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Waste Disposal Agreement Amendment (San Bernardino County)
CC-2003-103 MOTION BY COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER
LARKIN, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT), to approve Waste Disposal Agreement Amendment
No. 3 with the County of San Bernardino.
8B. Policy for Naming Public Facilities
CC-2003-104 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
Council Minutes
August 28,2003
Page 4
HILKEY, CARRIED 3-0-2-0 (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT),to continue the Policy for Naming Public Facilities to
the September 11, 2003 Council Meeting.
CLOSED SESSION
9A. Personnel
Mayor Pro Tem Ferre announced that the City Council met in Closed Session to.discuss
Personnel and there was no reportable action taken.
8C. Department Reorganization- Community Services
CC-2003-105 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM
FERRE, CARRIED 2-1-2-0, (MAYOR GARCIA AND COUNCILMEMBER
CORTES WERE ABSENT AND COUNCILMEMBER HILKEY VOTED NO),to
authorize the elimination of one maintenance worker position;authorize an employee
lay off of one maintenance worker position;and authorize the creation of a landscape
laborer position.
ORDER OF ADJOURNMENT
Mayor Pro Tem Ferr6 adjourned the City Council Meeting at 8:28 p.m.', until the next CRA/City
Council Meeting which is scheduled to be held on Thursday, September 11, 2003 at 6:30 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
c1Ty .
RFIND TERR C '
Community Services Department
Staff Report
MEETING DATE: September 11, 2003
CRA ITEM ( ) COUNCIL ITEM (X)
SUBJECT: Purchase of Equipment for the Annual Halloween Haunt and other
City Sponsored Events.
FUNDING REQUIRED
BACKGROUND
Each year the City of Grand Terrace, working with many volunteer groups, holds its annual Halloween
Haunt at Pico Park. Staffs goal is to further enhance the quality of the life for the children of Grand
Terrace through this safe, fun event.
Staff maintains an active fundraising role to help fund this project 100% through community donations
and sponsorships. The funds for this purchase would come from the.Halloween Trust Account.
Staff is considering purchasing an inflatable, 25ft. Court Jester to use at this annual event along with the
Country Fair and Grand Terrace Days. The cost of the item is $1,087.85. Consideration was taken to
rent the Jester but the rental cost exceeds $300 per day and our payback on the device would be
J approximately 3.5 uses.
RECOMMENDATION,
Staff recommends approving the purchase of the Court Jester for use at any City of Grand Terrace
sponsored event.
COUNCIL AGENDA ITER0 [10.j.F
Sep-02-03 02: 15P (626)579-5561 P.01
y
PRO 'I'IGN I� DESIGN GAO UP
1638 Adelia Ave. So. lit Monte CA 91733 (626) 579-1772 Fax (620) 79-5561
'1'0: Steve Septen�er 2, 2003.
Re: Proposal 1br Court Jester Fly Guy
Purchase: 25fl. (Single I,eg)Jester Fly Guy $450.00
.3 - Speed.Blower System $490.00
Sales Tax: 7.75% $ 72.85
Shipping charge .$ 75.00
Total: $1,087.85
1-Day Rentalr 2511. (Single L,eg) Jester lily, Guy $250.00
3 - Speed'Blower System Included in rental price
Sales'Tax: 7.75% $4.85
Shipping charge $75.00
Total: .$329.85
i
if you need more information or have any questions please call me(626) 579-17"12.
Sincerely,
Geo a Mancina
Sales and Marketing
STAFF REPORT:;
CRA ITEM O COUNCIL ITEM (X) MEETING DATE: September 11,2003
` SUBJECT: Schedule Joint Meeting With Colton Joint Unified School District Board of
Education
Members of the Colton Joint Unified School District Board of Education are requesting a joint
meeting between our agencies sometime this fall to continue discussion on common issues.
School District Board meetings for the remainder of the year are scheduled for the following dates
and are not available for the joint meeting.
September 4 and 18
October 2 and 16
November 6 and 20
December 11
Regular meeting dates for the City Council are:
September'25
October 9 and 23
November 13
December 11
Staff Recommends Council:
SELECT POTENTIAL MEETING DATES THAT COUNCIL IS AVAILABLE FOR STAFF TO
SUGGEST TO THE SCHOOL DISTRICT
COUNCIL AGENDA ITEM NO. �/ �
STAFF;REPORT
CRA ITEM () COUNCIL ITEM(X) MEETING DATE: September 11, 2003
SUBJECT: POLICY FOR NAMING PUBLIC FACILITIES
The City Council has expressed the desire to develop a policy for the City of Grand Terrace
regarding naming public facilities and has directed staff to obtain sample policies. Staff has been
able to receive information from the Cities of Colton, El Segundo, Rancho Palos Verdes and.
Brentwood,which are attached.
J
Staff Recommends Council:
Review sample policies and give staff direction to meet the desires of the Council.
COUNCIL AGENDA ITEM NOes
' Jur,-25-2003 14:53 FroorC0LT0N.C1TY CLERK 9093705154 T-904 P-0011003 F-M
'OSI-R'Yax NOW
r From"• ,.�
^cj''DepV'14 i!o r T9F t r.L Co D i o n 1 l •L2 S
D'horefi F Pnoneir 37C �� 1
=a" � $ —7 Uj� �Fe�is 5-7 0 '5 15 1
RESOLUTION NO. R-116A-93
2 f�
3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
4 �� COLTON ESTABLISH!NG ITS POLICY FOR THE NAMING OF
,y CITY PARKS, PARK FEATURES AND COMMUNITY
5 �� FACILITIES
6I
7
WHEREAS, the City has established a vigorous program to provide suitable park
8 i
and recreation areas for its residents; and,
10 I WHEREAS, it is desirable that appropriate names be selected for the City's
fI
11 li parks and that a policy be adopted by the City Council to accomplish this purpose. i
12 ! rycw, THEREFORE, BE IT RESOLVED by the City Council of the City of Colton `
13 that the following policy shall be instituted for the naming of the City's parks, park
14
features and community facilities,
15
�I 1. That parks adjacent to schools be named the same as the school but
I 16 j
17
l that the parks so named be dedicated in honor of persons who have
�;
18 I served their community in an exceptional and distinguished manner.
19 2. If an entire park or sizeable portion of a park which is not.adjacent to a
20 II
school is donated by an individual or family it shall be named after the
21
donor.
22
3. Exceptions may be included in the above list of priorities for naming
23
G4 `� parks in order to honor persons who have served their community in an
25 Ij exceptional and distinguished manner or to emphasize 'environmental
1, I
26 features of the community with the concurrence of the Recreation and
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27 Human Services Commission and the City Council.
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Jun-2E-200S 14:54 From-COLTON CITY CLERK 9093705154 T-904 P-002/003 F-662
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1 4. Only one park, park feature or community facility shaEl be Warned for an
2 II individual.
PASSED, APPROVED, and ADOPTED this 16:h day of November, 1993.
4I'5
6 ' Frank A. Go zjl , Mayor
7 ATTEST:
10 Helen A. Ramos, CIVIC
City Clerk
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• Jur.-25-200e 14:55 From-COLTON CITY CLERK 9DESTU5154 T-604 P-003/003 F-682
1
2 I STATE OF CALIFORNIA }
3 t COUNTY OF SAN BERNARDINO
CITY OF COLTON ? !
1, HELEN A. RAMOS, City Clerk of the City of Colton, California,
5 DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by
6 , the City Council of said City, and was approved by the Mayor of said
City, at a regular meeting of said City Council held on the 16th day of
7 i November, 1993 and that it was so adopted as follows:
$ AYES: COUNC!LMEMBER: BENNETT, SANDOVAL, RIOS,
CISNEROS, COOK,' BELTRAN
9 �I AND MAYOR GONZALES
10 j
NOES: COUNCILMEFOEER: NONE
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12 ABSTAIN: COUNCI LIME MEER: NONE.
14 �I iSEAL1
HELEN A. RAMOS, CMC
15 City Clerk
16 City of Colton
17 STATE OF CALIFORNIA 1
1 B COUNTY OF SAN-BERNARDINO 1 ss.
19 ! CITY OF COLTON I
20 I I, HELEN A. RAMOS, City Clerk of the City of Colton, .
00 HEREBY CERTIFY that the above and foregoing is a full, true and
21 correct copy of Resolution No. R-11 SA-93 and that the same has not
been amended or repealed.
22
23 DATED:
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ISEALi
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26 HELEN A. RAMOS, CIVIC
27 II City Clerk
I� City of Colton
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RESOLUTION N.O.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL
ADOPTING POLICIES AND PROCEDURES FOR NAMING AND
DEDICATING CITY FACILITIES.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds and declares as follows:
A. Naming City buildings,parks, and other facilities serves a public interest by
recognizing important landmarks, locations, or persons. This assists the
public not only in identifying and visiting these places,but also promotes
civic pride.
B. In order to facilitate that manner in which public facilities may be named, the
City Council believes that it should set forth the guidelines for identifying
facilities that should be named and the manner in which names may be
selected.
SECTION 2: The public facilities affected by this Resolution are as follows:
A. Buildings: City-owned facilities used for City administration or other City
business.'Such facilities include, without limitation, the Civic Center, City
Council Chambers,Police Facility, Fire Facility and Communications Center
and Library.
B.' Support Facilities: City-owned facilities that support field operations. Support
facilities include, without limitation,the corporation yard and water and
wastewater pump stations.
C. Parks: City-owned.facilities utilized as recreation or open space sites and trail
areas. Park sites included developed and undeveloped park areas and
designated open space areas.
D. Recreation Facilities and Amenities: City-owned facilities used primarily for ,
sports,recreation and leisure activities, including, without limitation, the
Joslyn Center,beach property, athletic fields, tennis/basketball/handball
courts, lawn bowling space, community centers, gazebos and.meeting rooms.
SECTION 3: City facilities will be named pursuant to the following guidelines:
A. Names given to-facilities will provide easy and recognizable references for
City residents, corporate citizens and other visitors. ,Such names should
generally reflect the facility's geographic location(such as a.major street,
Page 1 of 3
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location, neighborhood) or the City's name if the facility serves the entire
population.
B. In certain,unusual, circumstances, where names reflecting the geographical
location or the City are unworkable, names may reflect topography, notable
flora, or historical precedent. Under extraordinary circumstances,
consideration may be given to naming facilities after significant personages
who made prominent contributions to the City's community.
SECTION 4: Facilities will be dedicated as follows:
A. After a recommendation from the Recreation &Parks Commission on the
name for a particular facility, the City Council will take action to dedicate that
facility at a regularly scheduled meeting.
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B. Following the City Council's action, the City Manager, or-designee, will
install a plaque on the facility which includes the following:
1. Facility name;
2. Dedication date;
3. Names of all city councilmembers at the time of dedication;
4. Names of the Mayor and Mayor Pro Tem at the time of the dedication;
5. Name of the City Manager at the time of the dedication and the name
of the City Manager in office when the project was budgeted;
6. Name of the Department Head primarily responsible for operating the
facility at the time-of the dedication; and
7. Additional information determined by City Council action at the time
of naming the facility.
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C. If a plaque currently exists on a building or facility being named or dedicated,
that plaque will be retained and appropriately displayed.
SECTION 5: The City may name facilities using private'funding on the following basis:
A. The Recreation &Parks Commission may consider requests by residents or
business enterprises located within the City to name public facility.
B. The Recreation &Parks Commission will consider these requests as follows:
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1. The request will specifically state how such naming complies with
Section 3 of this Resolution;
2. The proposal will include a funding mechanism to offset the City's
cost of installing and maintaining a plaque or other form of naming the
facility;
C. The costs of installing and maintaining the plaque, or other form of memorial,
will be established by the City Manager, or designee.
SECTION 6: The City Manager, or designee, is directed to implement this Resolution
through administrative policies and procedures.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions; and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted.
SECTION 8. This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this day of , 2002.
Mike Gordon, Mayor
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger,
Assistant City Attorney
Page 3 of 3
TO: HONORABLE MAYOR & COUNCILMEMBERS
FROM: CITY MANAGER
DATE: JANUARY 7, 2003
SUBJECT: POLICY FOR NAMING OF PUBLIC FACILITIES AND PLACING
OF MONUMENTS AND OTHER MEMORIALS
RECOMMENDATION
Adopt a policy for the naming of public facilities and placing,of monuments and
other memorials on City property.
BACKGROUND
At the City Council meeting on June 12, 2002 Mayor McTaggart presented a
proclamation in memory of Jeannette Mucha to-Valerie Mucha, and said that he
was going to propose to the Council that the Forrestal Nature Preserve be `
renamed the Jeannette Mucha Nature Preserve. On August 12, 2002 the Mayor
placed the matter before the City Council for action. The following paragraphs
are excerpts from the minutes of that meeting:
Councilman Gardiner stated that the generic question is, "How should the City
recognize those who give so much of their time in service to the city?" He asked
if there were a City procedure or policy regarding recognizing citizens who have
served the,City.
Mayor pro tern Stern echoed Councilman Gardiner's feelings and stated that the
Council should concentrate rmore on a policy for commemorating those who have
served. He suggested that a commemorative wall be.proposed.
Councilman Gardiner suggested that this item be tabled for later consideration so
that the Council can create a policy for this procedure.
Councilman.Gardiner moved,that this item be continued, seconded by Mayor-pro
tem Sterna Motion carried 4-0-1 (Councilwoman Ferraro having,left the meeting).
DISCUSSION
The City of Rancho Palos Verdes has lacked a uniform policy to assist the City
Council and to guide staff in the naming of City facilities, including parks and
Policy for Naming Public Facilities
January 7, 2003 i
Page 2 of 6
open space areas, buildings, streets and other public amenities. In addition,
there are no formal policies or guidelines-for honoring City leaders, nor for
memorializing persons whose loved ones simply want to provide a remembrance
in the form of a bench or tree.
Although the City has no formal policy for naming,public facilities and sites in
honor of persons, there are precedents. Fred Hesse Park and Community
Center is named for'a City founder, Robert Ryan Park is named for a former
Mayor and Councilmember and Vanderlip Park is named for an original
Peninsula landowner. There is a GPS monument at,Portuguese Point named in
honor of Dr. Perry Ehlig. There is a trail below Ocean Terrace Drive known as
the McBride Trail inr honor of the man who constructed"it. There are-also three
small.memorials, one near Ladera Linda Community Center, one at the Point
Vicente Interpretive Center and the other near Inspiration Point that honor
persons who died prematurely. Finally, there have,been numerous requests
from individuals to install park benches or plant trees in memory of deceased
loved ones, many of which have been granted.
Attached is a proposed Policy for the recognition of those who,have contributed
to the vision of Rancho Palos Verdes as well as others who have been proposed
for some form of memorial marker. The development of a Policy to guide the
naming of City facilities, the permitting of monuments, benches and trees is
intended to enable these processes to be conducted in an equitable, objective
and consistent manner. In addition, the establishment of a 'Wall of Honor" will
offer a new formal opportunity for honoring community leaders.
Respectfully submitted,
Les Evans
City Manager
Cc: DRAFT Policy
DRAFT POLICY:
http://www.cacities-orginewcybra ry/2003/submitted_by_cities/RPV—facil ity_na m i ng_pol i cy.doc
Policy for Naming Public Facilities
January 7, 2003
Page 3 of 6
It shall be the.policy of the City Council to name City facilities in the following
manner:
■ General
The policy of the City is to name facilities in a manner that will provide an
easy and recognizable reference to the City's residents and visitors.
■ Geographic Location
Whenever possible-, City facilities will be named for their geographic
location. The geographic location may be based on the identification of
the facility with a specific place, neighborhood, street, topographic or other
natural feature, such as a drainage"course, tree or plant species, or
historical,-precedent.
■ Individual/Organizational Recognition
The naming of City facilities in honor of individuals or community
organizations will be a rare event, and will be considered under the
following conditions: The individual, a family:or a community organization
has made exceptional contributions to the City, including one or more of
the following: a).financial gifts, b) public-service as an elected official, - -
c) public service as a community volunteer, or d) long term sponsorship
agreements.,
There should be a well-defined connection between the contributions of
the individual or community organization and the City facility.
The significance of the contribution from the individual/organizations
needs to be evaluated in relation to the impact of the City facility.
Individuals,and organizations that have made contributions of regional or
community-wide significance maybe considered for naming of facilities
that serve the entire City. Individuals and organizations that have made
significant contributions to a particular area or neighborhood may be
considered for the naming of facilities that serve these areas or
neighborhoods within the City, including recreational and other amenities
within City parks.
Only a current Mayor or-City Councilmember may nominate an individual
to have a City facility named in his or her honor, and the determination will
be made by the City Council.
City policy does not preclude additional opportunities for recognition that
may be created in the future. For instance, the Point Vicente Interpretive
Center is planned to include exhibits that maybe funded by individual-or
corporate donations. Recognition of such donations may include a donor
http://www.cacities.org/newcybrary/2003/s ubm itted_by_cities/RPV--facility_nami ng_policy.doc
Policy for Naming Public Facilities
January 7, 2003
Page 4of6
wall within the Interpretive Center, or recognition of a contributor's
sponsorship of a specific exhibit.
It shall be the policy of the City,Council to allow the placing of monuments and
other memorials on City properties under the following guidelines:
■ Monuments
Monuments in memory of deceased persons may be permitted, in rare
cases, on City property-with permission of the City Council under the
following conditions: 1
1. The person memorialized is closely associated with the area where
the monumentwill be located.` The person memorialized is known
to, and revered,,by a significant number of City residents.
2. The monument design is discreet and unobtrusive and designed to
blend into the surrounding area. A small plaque on a large rock-(4
cubic feet)would.-be appropriate. The location of the monument
will be determined by City staff with approval of the City Council.
3. -Costs of design, installation and maintenance of the monument will
be determined by the City and borne by the requestor at the
discretion of the City. Only City personnel or City contractors may
perform work on City property.
4. The monument is only a marker and is not a place of worship, a
cemetery or official gathering place. Flowers, and other
memorabilia are not permitted and will be removed by .
maintenance personnel.
5. The City is not responsible for damage or deterioration of the
monument and may remove it at any time for any reason with
permission of the City Council.
■ Benches or Trees
Benches or trees in memory of deceased persons may be placed in
City parks, or other City spaces, at the discretion of the City Manager
under the following conditions:
1. The bench design, or tree species, will be determined by the City
and the location of the bench or tree-will be selected by the City.
2. No plaque, inscription or other written memorial information may be
placed on or near the bench or tree.
3. Costs of design, installation and maintenance of the bench or tree
will be determined by the City and borne by the requestor at the
discretion of the City. Only City personnel or City;contractors may
perform work on City property.
4. The bench, or tree, is only a marker and is not a place of worship, a
cemetery or official gathering place. Flowers, and other
memorabilia are not permitted and will-be removed by maintenance
personnel.
http://www.cacities.org/newcybra ry/2003/submitted_by_cities/RPV—facil ity_na m ing_policy.doc
Policy for Naming Public Facilities
January 7, 2003
Page 5 of 6
5. The City is not responsible for damage or deterioration of the bench
or tree and may remove it at any time for any reason without
replacement.
It shall be the policy of the City Council to establish a 'Wall of Honor' under the
following guidelines:
■ Wall of-Honor
The Wall of Honor will memorialize.the names of distinguished community
leaders who have made substantial contributions to the City of.Rancho
'Palos Verdes under the following conditions:
1. Persons•nominated for the 'Wall of Honor" shall have been dedicated
community leaders who have contributed significantly to the quality of _
life offered by the City and realization of the vision expressed in the
original General Plan. The honoree must have had a significant
presence in the community throughout a,good portion of their life and
should have made-notable impacts on sustaining the quality of life of
the residents of Rancho Palos Verdes.
2. Persons nominated for inclusion on.the "Wall of Honor" will be
deceased and will not have been previously honored 'by other actions
of the City such as facilities named in their honor or other memorial.
3. In order to maintain the significance of being named to the 'Wall of
Honor" the number of names on the 'Wall" will never exceed the
number of years the City has been incorporated.
4. Only a current Mayor of City Councilmernber may nominate a citizen to
be included on the "Wall of Honor." The determination of the persons
who will be included will be made by the City Council.
5. The location of the 'Wall" and the format of names and inscriptions
shall be established by the City Council.
BACKGROUND
The City of Rancho Palos Verdes has'lacked a uniform policy to assist the City
Council and to guide staff in the naming of City facilities, including parks and
open space areas, buildings, streets and other public amenities. In addition,
there have been no formal policies or guidelines for honoring City leaders, -nor for
memorializing persons whose loved ones simply want-to provide a remembrance
in the form of a bench or tree.
Although the City has had no formal policy for naming public facilities and sites in
honor of persons, there'are precedents: Fred Hesse Park and Community
Center is named for a City founder, Robert Ryan Park is named for a former
http://www.cacities.org/newcybrary/2003/submitted_by_cities/RPV--facility_n6ming_policy.doc
Policy for.Naming,Public'Facilities
January 7, 2003
Page 6 of 6
Mayor and Councilmember and Vanderlip Park is named for an original
Peninsula landowner. There is a GPS monument at.Portuguese Point named in
honor of Dr. Perry Ehlig. There is a trail below Ocean Terrace Drive known.as
the McBride Trail in honor of the man who constructed it. There are also,three
small memorials, one near Ladera Linda Community Center, one at the Point
Vicente Interpretive Center and the other near Inspiration Point that honor
persons who.died prematurely. Finally, there have been numerous requests
from individuals to install park benches or plant trees in memory of deceased
loved ones, many of which have been granted.
The development of a Policy to guide the naming of City facilities, the permitting
of monuments, benches and trees is intended-to enable these processes to be
conducted in an equitable, objective and consistent manner. In addition, the
establishment of a "Wall of Honor" will offer a new formal opportunity for honoring
community leaders.
http J/www.cacities.org/newcybrary/2003/subm itted_by_cities/RPV—fadil ity_nam i ng_policy.doc
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• COUNCIUADMINISTRATIVE.POLICY
Subject: Policy No: Date:
rNaming/Dedication of Facilities Resolution No: Page 1 of 4
PURPOSE
To define the policies,responsibilities and procedures associated with the naming of City facilities.
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DEFRQTIONS
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1. "Buildings"are City-owned facilities that house employees or are otherwise used to conduct City
business. Buildings may include,but are not limited to, the Civic Center, City Council Chambers,
and'Police facility.
2. "Support Facilities"are City-owned facilities that are used to support field operations. Support
facilities may include,but are not limited to,the corporation yard andpump stations.
3. "Park Sites"are City-owned parks, open space, and trail areas. Park sites include developed and
undeveloped park areas and designated open space areas.
4. "Recreation Facilities and Amenities"are facilities/amenities used primarily for recreation and
leisure activities, including,but not limited to, athletic fields, tennisibasketball courts,recreation
centers, gazebos and meeting rooms.
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POLICY
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1. General. The policy of the City is to name facilities in a manner that will provide an easy and
recognizable reference for the City's customers. Therefore,naming options will always consider a
name based on the facility's geographic location. However,the policy also established conditions
for the consideration of naming options based on other factors.
2. Geographic Location. Whenever possible, all City facilities will be named for their geographic
location. The geographic location many be based on the identification of the facility with a specific
place,neighborhood, major street,regional area of the City or the City itself if the facility is
deemed to serve the entire community.
3. Other Considerations. Consideration of names for facilities may also include a prominent form of
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topography, a prominent plant,bush or tree and historical precedent.
Dedications:
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j a. Facilities or portions thereof,may be dedicated in memory, or honor of, individuals, groups or
organizations. Dedications are encouraged to be in the form of facility improvements or
enhancements:
b. Dedication may be in recognition of an outstanding service, a donation or contribution to the
facility or community.
C. Dedication may be in memory of someone who has contributed to the facility or community.
i d. Any individual, family, group or organization sponsoring a dedication or memorial must provide
sufficient funds to purchase, install, and maintain any plaque or other form of label associated with
the recognition. The dedication or memorial may take the form of a ceremony or other testimonial
in honor of the person or group in question.
e. The City will make every effort to preserve any dedication plaque or other dedicated object. If
necessary, due to repair of surround areas, construction or redesign of a facility,the plaque or
dedication object may be relocated. If the plaque or other dedication object cannot continue to be
reasonably maintained or after a period of ten years, it may be removed by the City.
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CITY OF MENTWOOD
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COUNCIL%ADMINISTRATIVE POLICY
SubJect: Policy No: Date:
Naming/Dedication of Facilities Resolution No: Page 2 of 4
f. If the dedication includes the gift or a tree or other plant the City will provide its regular standard of
landscape care for the tree. If the tree does not survive,the City is not obligated to provide a
replacement. If the dedication includes the gift of an object(e.g.bench,picnic table,play
equipment),the City will provide its regular standard of care and maintenance for the object.
g. The City will not be responsible for upkeep,repair or replacement of any dedication or memorial
plaque whose placement was not sponsored by the City.
h. Dedication or memorial plaques may not be placed in or on City facilities without written City
approval.
i. The Park and Recreation Commission will, on behalf of the City Council, oversee the provisions of
this policy. The City Council will refer naming or dedications in public park,recreation and open
space areas and facilities to the Commission for recommendation.
j. The Park and Recreation Commission will initiate the naming of new facilities and their features.
The City Council will be advised of dedications covered by this policy and asked to confirm facility
names.
CITY OF BRENTWOOD