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06/10/2004 _FILE, COP._ G111"_DTEit2 C e.. j f J .JUMP-, 10,•2004` 22795 Barton Road" Grand Terrace California 923i3=5295 " Civic Center_ >• (909)824-6621 ; Fax(909)7,834629 , -> Fax(909).783160U CITY QF. JERI CE _ Herman Hilkey,' ; Mayor' :CRA/CITY::COUNCIL' Maryetta'Fei're _ Mayor Pro Tem _ RE.GULAR_1VIEETINGS .. Lee Ann Garcia ND , TH I)onLarkin �,' AND 4. =Thu'rs:day -'Bea Cotter _ - 1 Council Members - •• - . - TliomasJ.Schwab City-Manager'' :,Council hambers t _ Grand Terrace Civic Center " " t_ -22795'-Barton Road Grand T,errace,CA,92313=5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JUNE 10, 2004 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road OMPLIESVITHTHEAMERICANS-WITHDISABILITIESACT'OF199,0-.,:IFYOU'.' ,-THE'�'CI,T-Y,OFGRAND.�TERRACE-'C SI"ST CE`T(j.,-PA—RTICIPnA-TE,,,,,,-.THIS MEETING,PLEASE-CALL,THEVITY. C-LERKjS" (90�)-,8246621.AT L EAST 48 HOURSYRIOWT '-THEMEETINQ� : bij SE"'OOMPLETEAREQUEST- i jfj K T%!HE ENTRA N C E AND,P R 9-S E N T I T T 0 XII E CITY-CLERK.' ;SPE' AK' E R S�w I L L ABLE T 0 AK,�,O AVAIL A, ,BE,',CALL-ED,,,l(fP'ON,BV'THE:MAYOR AT',THE:APPROPRIATETIME--, Call to Order- Invocation- Pledge of Allegiance- Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approvaljof 05-27-2004 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated June 10,2004 Approve B. Ratify 06-10-2004 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 05-27-2004 Minutes Approve E. Authorize Council Members Attendance to the League of Authorize California Cities Mayors and Council Members Executive Foram,July 28-30,2004 in Monterey,California F. Resolution-Fiscal Year 2004-2005 Appropriations Limit Adopt COUNCIL AGENDA 06-10-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of 05-03-2004 Accept ' 2. Emergency Operations Committee a. Minutes of 05-04-2004 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Landscaping and Lighting District No. 89-1 Adopt B. Requests for"ABC"Off-sale General Liquor Licenses (Smart Time Food Store and E-Z Mart) 9. CLOSED SESSION-None, ADJOURN THE NEXT CRAXITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JUNE 24,2004 AT 6.30 P.k ......., AGENDA ITEM REQUESTS FOR THE 06-24-2004 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 06-17-2004. O EMDENG C tl IA !f"f.E i Ii U of L CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-MAY 27, 2004 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on May 27, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferr6, Vice-Chairman Lee Ann Garcia,Agency Member Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Lt. Hector Guerra, Sheriff's Department ABSENT: Bea Cortes, Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director Jerry Glander, Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney APPROVAL OF 05-13-2004 MINUTES CRA-2004-14 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER GARCIA, CARRIED 3-0-2-0 (AGENCY MEMBER LARKIN AND CORTES WERE ABSENT),to approve the May 13,2004 Community Redevelopment Agency Minutes. 2004-2005 CRA BUDGET RESOLUTION CRA-2004-15 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER GARCIA, CARRIED 3-0-2-0 (AGENCY MEMBER LARKIN AND CORTES WERE ABSENT), to adopt the 2004-2005 CRA Budget Resolution. Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 6:40 p.m., until the next CRA/City Council Meeting scheduled to be held on Thursday, June 10, 2004, at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace . CRA AGENDA ITEM NO. Check Register Dated June 10, 2004 vchlist Voucher List Page: 1 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53590 5/19/2004 001260 AYALA AND SONS INC 05192004 CROSS GUTTER&SPANDREL 20-200-720-000-000 4,102.10 Total : 4,102.10 53591 5/24/2004 005529 SBC CALIFORNIA Apr/May, 200 Apr/May phone service 10-190-235-000-000 1.70 10-440-235-000-006 51.95 - 10-450-235-000-000 53.88 Total : 107.53 53592 5/24/2004 010340 BLUE CROSS OF CALIFORNIA, PERS-CH 0010661031 JUNE HEALTH INS-B. CORTES 10-110-142-000-000 303.67 10-110-120-000-000 52.73 Total : 356.40 53593 5/24/2004 010290 KAISER PERMANENTE 00-000555963 MEDICAL INS PREMIUMS 10-110-120-000-000 66.01 10-110-142-000-000 241.41 Total : 307.42 53594 5/24/2004 001206 ARROWHEAD CREDIT UNION Apr/May 2004 Apr/May VISA charges 23-200-12-00 34.67 10-110-270-000-000 740.78 10-120-210-000-000 17.95 10-120-268-000-000 26.29 10-120-270-000-000 14.37 10-180-268-000-000 29.51 10-180-2727000-000 38.06 10-190-220-000-000 133.30 10-440-223-000-000 157.35 10-440-272-000-000 57.68 10-805-245-000-000 56:03 10-808-246-000-000 86.76 16-900-254-000-000 75.83 20-200-721-000-000 71.81 21-572-210-000-000 156.52 i Page: 1 vchlist Voucher List Page: 2 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53594 5/24/2004 001206 ARROWHEAD CREDIT UNION (Continued) Total: 1,696.91 53595 5/25/2004 010344 WOLFPACK INS. SERVICES TRUST June, 2004 COBRA DELTA DENTAL-B. CORTES 10-110-120-000-000 -62.22 Total : 62.22 53597 5/25/2004 001907 COSTCO#478 0478 06 0062 CHILD CARE SUPPLIES 10-440-220-000-000 48.42 10-440-228-000-000 168.31 Total : 216.73 53598 5/26/2004 010164 GREAT-WEST 060104 DEF COMP & LOANS MAY 04 10-022-63-00 8,04738 10-022-64-00 2,140.52 Total : 10,187.90 53599 5/26/2004 006285 RIVERSIDE HIGHLAND WATER CO March, 2004 meter/assessment-22645 G.T. Rd. 34-500-724-000-000 67.26 Total : 67.26. 53600 5/26/2004 005529 SBC CALIFORNIA Apr/May, 200 Apr/May phone service 10-440-235-000-000 15.85. Total : 15.85 53601 5/26/2004 010357 LINDBLAD, JENNIFER 0601 04 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 53602 5/26/2004 010052 MASON, JAYE 06 07 06 BIRTHDAY BONUS 17-910-110-000-000 50.00 Total : 50.00 53603 5/26/2004 006780 STANFILL, BRENDA 06 09 04 BIRTHDAY BONUS 10-125-110-000-000 50.00 Total : 50.00 53604 5/26/2004 007580 VASQUEZ, JEANNINE 06 10 04 BIRTHDAY BONUS 10-440-110-000-000 50.00 - , Page: 2 vchlist bvucher List Page: 3 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53604 5/26/2004 007580 VASQUEZ, JEANNINE (Continued) Total : 50.00 53605 5/26/2004 010214 CANAS, MELISSA 06 18 04 BIRTHDAY BONUS 10-120-110-000-000 50.00 Total : 50.00 53606 5/26/2004 010061 HERNANDEZ, YOLANDA 06 19 04 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 53607 5/26/2004 010060 BOUSTEDT, MICHELLE 06 28 04 BIRTHDAY BONUS 10-370-110-000-000 35.00 32-370-110-000-000 10.00 34-400-110-000-000 5.00 Total : 50.00 53608 5/27/2004 005702 PUBLIC EMPLOYEES' RETIREMENT 0521 04 PERS FOR PAYROLL END 5 21 04 10-022-62-00 6,265.04 Total : 6,265.04 53609 6/10/2004 001024 ACCENT PRINT& DESIGN 240428, Bus. cards-B. Cortes 10-110-210-000-000 64.65 Total : 64.65 53610 6/10/2004 007803 ARAMARK 53891840-1 UNIFORMS 10-180-218-000-000 24.99 34-800-218-000-000 59.98 34-800-218-000-000 64.19 10-180-218-000-000 1.94 34-800-218-000-000 8.69 53985212-1 UNIFORMS 10-180-218-000-000 59.98 10-180-218-000-000 28.15 Total : 247.92 53611 6/10/2004 001383 BARR COMMERCIAL DOOR INC. 5931 REPAIR ROLL-UP DOOR 10-180-245-000-000 685.00 Page: 3 vchlist Voucher List Page: 4 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code : bofa ` Voucher Date Vendor Invoice Description/Account Amount 53611 6/10/2004 001383 BARR COMMERCIAL DOOR INC. (Continued) Total : 685.00 53612 6/10/2004 010060 BOUSTEDT, MICHELLE 06022004 Reimbursable local mileage 10-370-271-000-000 28.62 Total : 28.62 53613 6/10/2004 001713 CA. DEPT. OF TRANSPORTATION 167358 May 1-215 signal maint/energy 16-510-238-000-000 53.72 Total : 53.72 53614 6/10/2004 010218 CHEVRON 789819195740 Apr/May vehicle fuel 16-900-254-000-000 87.85 10-180-272-000-000 593.08 Total : 680.93 53615 6/10/2004 001907 COSTCO#478 0478 17 0312 CHILD CARE SUPPLIES 10-440-220-000-000 17.09 Total : 17.09 53616 6/10/2004 010343 CPR& MORE SAFETY SERVICES 2460 CPR CLASS 10-440-270-000-000 720.00 Total : 720.00 53617 6/10/2004 001942 DATA TICKET INC. 9768 PARKING CITATION PROCESSING 10-140-255-000-000 100.00 Total : 100.00 53618 6/10/2004 003210 DEPT 32-2500233683 001321/90165 G.T. Days supplies 23-200-12-00 24.76 003182/82991 HARDWARE AND SUPPLIES 10-450-245-000-000 7.51 005544/62993 Composting trash bags 10-450-245-000-000 127.90 017190/42904 HARDWARE AND SUPPLIES 10-180-218-000-000 700.38 020846/12908 C. Care maint supplies 10-440-245-000-000 28.61 Page: 4 vchlist --.her List ` Page: 5 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53618 6/10/2004 003210 DEPT 32-2500233683 (Continued) 021488/03127 HARDWARE AND SUPPLIES 10-180-218-000-000 182.10 024429/72911 HARDWARE AND SUPPLIES 10-180-218-000-000 29.97 025050/62913 HARDWARE AND SUPPLIES 10-180-218-000-000 10.44 0312767 RET MERCH-ORIG REC#061002918167 5/17/04 10-180-218-000-000 214.42 5312412 RET MERCH-ORIG REC#61002960763 5/3/04 10-450-245-000-000 -7.51 Total : 889.74 53619 6/10/2004 002165 DRUG ALTERNATIVE PROGRAM 4206 LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 53620 6/10/2004 002727 FREEMAN COMPANY, J R 269934-0 NEW FAX MACHINE l 10-125-219-000-000 418.96, 10-125-219-000-000 32.47 Total : 451.43 53621 6/10/2004 002795 GARCIA, LEE ANN 051-32004 Reimb SACTO•exp. 5/12-13 10-110-270-000-000 33.00 Total : 33.00 53622 6/10/2004 003216 HOUSTON & HARRIS PCS, INC. 04-10312 SEWER MAINTENANCE 21-573-602-000-000 350.00 Total : 350.00 53623 6/10/2004 003224 HYDRO-SCAPE PRODUCTS INC. 3362839-00 SPRINKLER MATERIALS 10-450-245-000-000 580.69 3386533-00 SPRINKLER MATERIALS 10-450-245-000-000 664.83 Total : 1,245.52 53624 6/10/2004 003800 JAGUAR COMPUTER SYSTEMS INC 35203 5/6 Serv. Compaq/ins. updates Page: 5 vchlist Voucher List Page: 6 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53624 6/10/2004 003800 JAGUAR COMPUTER-SYSTEMS INC (Continued) , 10-380-249-000-000 255.00 35204 5/7 Image Copy ML350 - 10-380-249-000-000 212.50 Total : 467.50 53625 6/10/2004 010356 K W SERVICE 15935/16988 Stove repair-22565 Franklin 34-700-769-000-000 148.94 Total : 148.94 53626 6/10/2004 004320 LAWNMOWER CENTER 4445 LAWNMOWERS 10-450-701-000-000 1,939.98 10-450-701-000-000 150.35 Total : 2,090.33 53627 6/10/2004 010210 LILBURN CORPORATION 04-0523 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 11,707.98 Total : 11,707.98 53628 6/10/2004 004620 MCI TELECOMMUNICATIONS 05474583 May phone services 10-190-235-000-000 35.12 10-440-235-000-000 385.14 10-450-235-000-000 16.90 10-805-235-000-000 34.73 Total : 471.89 - 53629 6/10/2004 010041 NOLTE ASSOCIATES INC. 4090155 Apr/May OAC services 32-600-205-000-000 211.50 Total : 211.50 53630 6/10/2004 005586 PETTY CASH 06012004 Replenish petty cash 10-440-220-000-000 40.49 10-440-221-000-000 29.59 10-440-223-000-000 60.96 10-440-228-000-000 23.44 10-440-270-000-000 6.00 Total : 160.48 Page: 6 vchlist Voucher List Page: 7 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53631 6/10/2004 010142 RADIOSHACK 028743 TRUNK TRACKER 10-808-247-000-000 215.49 Total : 215.49 53632 6/10/2004 010208 RATELLE, DAZE &ASSOCIATES April, 2004 April professional services 34-400-251-000-000 1,740.00 Total : 1,740.00 53633 6/10/2004 010171 REPUBLIC ELECTRIC 1619 ELECTRICAL MAINTENANCE 16-510-255-000-000 280.00 1695 DAMAGED TRAFFIC SIGNAL 16-900-258-000-000 5,246.66 Total : 5,526.66 53634 6/10/2004 006310 ROADRUNNER STORAGE June 2004 June storage rental 10-140-241-000-000 63.00 Total : 63.00 53635 6/10/2004 006453 S.B. COUNTY AUDITOR/CONTROLLER 1089 BOOKING FEES 10-410-259-000-000 2,076.36 Total : 2,076.36 53636 6/10/2004 006435 SAN BERNARDINO, CITY OF 35837 ANIMAL SHELTER SERVICES 10-190-256-000-000 248.00 Total : 248.00 53637 6/10/2004 006720 SO.CA.EDISON COMPANY May, 2004 May Electricity 16-510-238-000-000 266.86 15-500-601-000-000 17.69 34-400-238-000-000 61.55 10-175-238-000-000 22.38 10-172-238-000-000 27.98 10-440-238-000-000 877.25 10-190-238-000-000 2,912.59 10-450-238-000-000 1,261.06 Total : 5,447.36 53638 6/10/2004 006898 SYSCO FOOD SERVICES OF L.A. 4051116350 Foam cups-C. Care Page: 7 vchlist Voucher List Page: 8 06/02/2004 5:09:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53638 6/10/2004 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 10-440-220-000-000 15.49 4051216176 C. Care food"supplies 10-440-220-000-000 656.21 4051912147 C. Care food 10-440-220-000-000' 628.68 405251445 4 C. Care food supplies 10-440-220-000-000 20.94 4052610344 C. Care food supplies 10-440-220-000-000 602.69 Total : 1,924.01 53639 6/10/2004 010091 TELEPACIFIC COMMUNICATIONS 856321-0 May phone charqes/usaqe 10-190-235-000-000 980.62 Total : 980.62 53640 6/10/2004 007005 TOM &KATHY'S ANY HOUR 104259 Repl c. care van iqnition 10-440-272-000-000 113.49 Total : 113.49 53641 6/10/2004 007599 VICTORIA CLUB 01019664 B08 5/25 Lunch Cortes/Berry 10-110-270-000-000 15.53 10-180-270-000-000 15.53 Total : 31.06 53642 6/10/2004 007987 XEROX CORPORATION 002632513 DOWNSTAIRS XEROX - 10-190-700-000-000 530.01 002632514 UPSTAIRS XEROX 10-190-700-000-000 318.22 Total : 848.23 52 Vouchers for bank code : bofa Bank total : 63,815.88 52 Vouchers in this report Total vouchers : 63,815.88 18erti"fy that, to the best of my knowledge, the afore—listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Page: 8 Larry Ro now, Finance Director CIOL�I� APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-MAY 27, 2004 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road, Grand Terrace,California,on May 27, 2004, at 6:30 p.m. PRESENT: Herman Hilkey, Mayor Maryetta Ferr6,Mayor Pro Tem. Lee Ann Garcia, Councilmember Don Larkin, Councilmember Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Lt. Hector Guerra, Sheriff's Department ABSENT: Bea Cortes, Councilmember Tom Schwab, City Manager Jerry Glander, Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney The City Council meeting was opened with invocation by Mayor Pro Tern Maryetta Ferr6,followed by the Pledge of Allegiance led by Councilwoman Lee Ann Garcia. ITEM TO DELETE Assistant City Manager Berry indicted that he would like to pull item 8A. Request for "ABC" Off-sale Liquor Licenses and agendize it for June 10, 2004. SPECIAL PRESENTATIONS 2A. Grand Terrace Elementary School Water Awareness Poster Contest Winners Don Hough,Riverside Highland Water Co. introduced Jim Marshall, Principal of Grand Terrace Elementary School. Jim Marshall, Principal of Grand Terrace Elementary School, thanked Riverside Highland Water Company. He introduced the winners of the Water Awareness Poster Contest. He announced that Erica Pena was the Grand Prize Winner. He introduced some of the teachers that were in attendance. He thanked the teachers and parents for their support. COUNCIL AGENDA ITEM N®] Council Minutes May 27,2004 Page 2 2B. Proclamation-Richard Rollins, Grand Terrace Grand Marshal Grand Terrace Days Parade Mayor Hilkey read a Proclamation, proclaiming Richard Rollins as the Grand Marshal of the 2004 Grand Terrace Days Parade and honor his lifetime of dedication to our Country and our City. He presented the proclamation to Richard Rollins. Richard Rollins, expressed his gratitude and thanked the Council for the Proclamation. CONSENT CALENDAR CC-2004-50 MOTIONBY COUNCILMEMBERLARKIN,SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to approve the following consent calendar items: 3A. Approval of Check Register Dated May 27, 2004 3B. Ratify 05-27-2004 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-13-2004 Minutes 3E. 2004-2005 City of Grand Terrace Budget Resolution 3F. Resolution Expressing the City Council's Support for Senate Bill 1397 (Escutia), Which Would Enact the Locomotive Emissions Reduction and Mitigation Program PUBLIC COMMENT Mamie Burket, stated that she was given a 1960's quilt from a friend. She indicated that the quilt will be raffled at Grand Terrace Days. All proceeds will go to the Grand Terrace Library. Patricia Farley, 12513 Michigan Street,expressed her concerns with the Outdoor Adventures Center project and the reports that have been done on it. She is adamantly opposed to the project. Virginia Harford, 11825 Arliss Way, indicated that although she supports the Outdoor Adventures Center project, she has some concerns. Bill Hays, 22114 De Berry Street, indicated that he is opposed to the Outdoor Adventures Center Project and expressed his concerns. Larry Leathers, 12269 Michigan Street, expressed his concerns with the many projects that Council Minutes May 27,2004 Page 3 are being proposed in the City and the effects that they will have on the community. He indicated that traffic is currently terrible on Michigan. Mike Shaw, 12286 Michigan, expressed his concern with the Outdoor Adventures Center project. He stated that the traffic on Michigan is terrible. Frank Guzman, 23202 Glendora Drive, stated that if the Council is truly representing the \ residents of Grand Terrace, he suggests that they survey the Citizens of Grand Terrace on what their thoughts are with regards to the proposed Outdoor Adventures Center project. He indicated that he is opposed to the proposed project. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee A. Minutes of 04-06-2004 CC-2004-51' MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to accept the April 6, 2004 Minutes of the Emergency.Operations Committee. 2. Crime Prevention Committee A. Minutes 04-12-2004 CC-2004-52 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT);to accept the April 12, 2004 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Councilmember Larkin,reported that he is looking forward to Grand Terrace Days that will be held on Saturday, June 5, 2004. Mayor Pro Tem Ferr6,requested that Assistant City Manager Berry tell everyone about the upcoming Grand Terrace Days Event. Assistant City Manager Berry, gave a brief overview on the events that will take place at Grand Terrace Days. Mayor Pro Tern Ferr6, reported that she attended the Community Foundation reception on Wednesday,May 19`h at the March Field Museum, which was very nice. She attended the Council Minutes May 27,2004 Page 4 Measure B Citizens Oversight Committee Meeting that was held. The Committee received the consolidated expenditure report using bond funds as well as a facilities planning and construction report from the facilities director for the Colton School District. The High School is still on schedule with the target date being 2007 for opening. The next meeting of the Measure B Committee is August 181h at 4:30 p.m. at the School District Board of Education Board Room. Councilmember Garcia, indicated that she will be at Grand Terrace Days. She encouraged everyone to attend. On July 31st The Foundation will be painting the gage canal wall. She indicated that the Senior Newsletter is an excellent source ofinformation. On September l0h there is an event called Celebrating Seniors Day that will be held at the National Orange Show. She thanked the residents for coming out and letting the Council know how they feel and appreciates all of their comments. She truly wants to do what is in the best interest of the Community and to maintain the excellent quality of life here and in order to do that we need to bring in additional revenue sources. Mayor Hilkey, stated that he'mails the Grand Terrace Senior Newsletter regularly to his mom. He reported that he and Assistant City Manager Berry attended a clean air awards that was put on by the American Lung Association. Grand Terrace received a Clean Air Award from the American Lung Association for endorsing Clean Air and for buying vehicles that are good for clean air. He reported that Grand Terrace Days is the day for Grand Terrace. It was almost lost a few years ago due to budget cuts and it is good to see it come back bigger and better than ever. He stated that the people of Grand Terrace need to differentiate the things that they will hear over the next few months. The community needs to sort out whether or not the things that they hear are truly directed towards the good of the community or they are self-serving for a specific individual. It is going to be a very interesting next couple of months. PUBLIC HEARING -None UNFINISHED BUSINESS -None CLOSED SESSION 9A. Meet & Confer/Employee Negotiations Mayor Hilkey announced that the Council met in Closed Session to discuss Meet & Confer/Employee Negotiations. CC-2004-53 MOTION BY COUNCILMEM 3ER LARKIN,SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to accept staffs recommendation to set up and implement a health reimbursement Council Minutes May 27,2004 Page 5 account for each employee that qualifies and to begin not later than July 1, 2004 or when the plan documents have been executed and procedures are in place in the personnel office for facilitating this additional employee benefit. NEW BUSINESS 8B. Resolution of Intention to Approve the Contract Between the Board .of l` Administration of the California Public Employees'Retirement System and the City Council of the City of Grand Terrace CC-2004-54 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to approve a Resolution of Intention to Approve an Amendment to the Contract Between the' Board of Administration of the California Public Employees' Retirement System and the City Council of the City of Grand Terrace to include the following proposed amendments: To provide Section 20042 (One-Year Final Compensation) Section 21024 (Military service Credit as Public Service) Section 21574(Fourth Level 1959 Survivor Benefit Program)for local miscellaneous {r members ORDER OF ADJOURNMENT Mayor Hilkey adjourned the City Council Meeting at 8:20 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 10, 2004 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace LITy STAFF REPORT 0 �RHMDTERZ `E City Manager's Office CRA ITEM ( ) ' COUNCIL ITEM ( X ) MEETING DATE: June 10, 2004 , SUBJECT: COUNCIL MEMBERS ATTENDANCE TO THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM, JULY 28-309 2004 IN MONTEREY, CALIFORNIA FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X ) The League of California Cities Annual Mayors and Council Members Executive Forum is scheduled for July 28-30,2004,in Monterey, California. Staff is requesting authorization to attend for the Mayor,Mayor Pro Tem,and Council Members. Funding for the expense is in the budget. STAFF RECOMMENDS: COUNCIL AUTHORIZE THE MAYOR,MAYOR PRO TEM AND COUNCIL MEMBERS TO ATTEND THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM IN MONTEREY, CALIFORNIA,JULY 28-309 2004. C'0,UN,0@G AGENDA rMM N��,� LEAGUE OF CALIFORNIA °u.Nill �:: °w asap if y C IT I E SThank ple ante di g this°on .:_.:.. be Leadership 20:04 MAYORS AND Throug h COUNCIL MEMBERS Learning EXECUTIVE FORUM Wednesday, July 28, - Friday, July 30, 2004 Monterey Conference Center, Monterey 57", ;Vd&Z�4 .Deaf- Rec&4x4v f ffw �ittcare You Will Want To Attend If You Are A... ➢ Mayor .r ➢ Council Member ➢ City Manager You Will Benefit From This Program By... ➢ Exploring the 12 Keys to Public Leadership ➢ Determining why the challenge of smart decision making requires a grounding of good character and ethics ➢ Learning about housing, transportation, and water issues affecting your city ➢ Discussing key city issues and current hot topics such as the state budget ➢ Making and renewing valuable contacts and friendships h ➢ 1 1, Earn Advanced Leadership credit in the Mayors and Council Members Academy Be sure to sign up for the Mayors and Council Members Academy—Advanced Leadership Workshop following this :at: s�`` Nis;=u ;< _' _ conference. SAY:{, �f� "•i =�;:.' Three ways to Register: -Register online at www.eacities.org/events -Fax the Registration Form -Mail the Registration Form CITY OF GRAND TERRACE STAFF REPORT Finance Department CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE : June 10, 2004 AGENDA ITEM SUBJECT: Fiscal Year 2004-2005 APPROPRIATIONS LIMIT FUNDING REQUIRED NO FUNDING REQUIRED XX Article XIII-B of the California Constitution was adopted as Proposition 4 in the November 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity in the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. Redevelopment is not subject to appropriations limit. The intent is to provide certain limitations and controls on government spending at all levels of government in the State, but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services . The appropriation limit of the City is the "proceeds from taxes", as defined, adjusted annually by changes to the population, cost of living, or nonresidential new construction. The Department of Finance shall notify each local agency, no later than May 1st of each year, of the change in cost of living or change in California per capita personal income, whichever is less, and the population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit. These changes allow that the Population Factor may be the change in population of the City or the change in population of the County. Proposition 111 also changed the Price Factor to be a choice of the change in California per capita income or the change in the local assessment roll due to the addition of local nonresidential new construction. - 1 - C-C,1 NCC L AGENDA ITEM NO",�`, CITY OF GRAND TERRACE Appropriations Limit Page 2 The appropriations limit can be adjusted at a later date. Council must make their selection annually on each option by recorded vote. At present, an appropriation cushion of $5, 643, 070 exists before the limitation would impact the City. This is an increase of 7 . 05% over last year. Accompanying this staff report is the Appropriations Limit Resolution calculations for the City of Grand Terrace with supporting documentation. FACTORS: FY 2004 - 2005 A) Per Capita Personal Income Change (California) 3 .28% or B) % Change in Local Nonresidential Construction n/a C) Population Change for Grand Terrace (DOF) 0 .6306 or D) Population Change for San Bernardino County 2 .51% FACTORS USED A) % Change in Per Capita Personal Income 1.0328 Expressed as a Ratio D) County Population Change,Expressed as a Ratio 1.0251 Prior Year (FY 2003-04) Appropriation Limit S 7, 144 , 813 New APPROPRIATION LIMIT FY 2004 - 2005 APPROPRIATION LIMIT (see SCH 1) S 7 , 564, 380 2 - CITY OF GRAND TERRACE Appropriations Limit Page 3 77�-. =Staff=Recoii►nenels`4:.Goun'ci`h:`; 1) SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME FOR FISCAL YEAR 2004-2005 OF 3.28% IN APPROPRIATION LIMIT CALCULATION. 2) SELECT THE COUNTY POPULATION CHANGE FOR FISCAL YEAR 2004-2005 OF 2.51% IN APPROPRIATION LIMIT CALCULATION. 3) ADOPT RESOLUTION ESTABLISHING THE FY 2004-2005 APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT $ 7,564,380. - 3 - RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF . GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 2004-2005 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910 WHEREAS,Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 2004-2005 Appropriations Limit pursuant to article XIII-B of the State Constitution as required by California Government Code Section 7910. Section 2. That the limits determined on Exhibit"A" attached hereto and incorporated herein by reference is the established limit for Fiscal Year 2004-2005. Section 3. That the City of Grand Terrace, as shown in said Exhibit"A", has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 2004-2005. ADOPTED this 10" day of June, 2004. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. Resolution 2004- Page 2 I, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 10"' day of June, 2004,by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk CITY OF GRAND TERRACE EXHIBIT A CITY OF GRAND TERRACE Appropriations Limit Page 4 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 2003-2004 (prior year) $ 7, 144, 813 Maximum permitted growth rate per Proposition 111 x (Per Capita Personal Income Change Ratio multiplied by County Population Change Ratio) 1.0328 X 1 .0251 FACTOR = 1 . 05872328 New 2004-2005 Appropriations Limit $ 7,564,380 FY 2004-2005 estimated Proceeds from Taxes (SCH 2) $ 1, 921,310 (AMOUNT OF APPROPRIATIONS SUBJECT TO LIMITATION) AMOUNT UNDER (OVER) APPROPRIATIONS LXMXT 1 (Cushion before the limit would affect the City) $ 5, 643, 070 SCHEDULE 1 CITY OF GRAND TERRACE Appropriations Limit Page 5 Schedule 2 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES BUDGETED REVENUES FOR FY 2004-2005 (Fees,etc.) Proceeds Non-Proceeds from other than Taxes Taxes Property Taxes 398,351 Homeowner' s Property Tax Relief . 7,231 Real Property Transfer Tax- 24, 472 Sales Taxes (Incl In-Lieu) 656, 891 Franchise Fees 420, 939 Business Licenses 85, 740 Dog Licenses 22, 000 Child Care Fees 847, 085 Planning Fees 92, 012 Engineering & Building Fees 119, 747 Interest- (Allocated 53%/47%) 15,105 13, 395 Motor Vehicle-in-Lieu 733, 520 Sale of Property 100, 000 Rent of City Facilities 14, 640 Misc. Non-Taxable (Schedule 3) 80,380 Fines & Parking Citations 15,585 TOTAL GENERAL FUND ($3, 647', 093) 1, 921, 310 1, 725, 783 Street Fund - Fees and Interest - 19,400 Storm Drain Fund - Fees and Interest 10,,535 Park Fund-Fees, Grants, Interest 1,300 AB3229 COPS Allocation 218, 925 Air Quality Fund -DMV Subventions 13, 875 Gas Tax Fund (A) &, Interest 322, 002 Measure "I" Fund (B) 158, 025 Waste Water Fund - User Fees 1, 534, 895 Landscaping & Lighting District-Assmts . 12, 325 Bike Lane Project Fund 50, 000 Barton Bridge Project Fund 138, 581 Traffic Safety Fund, Court Fines 38, 725 TOTAL OTHER FUNDS 0 2, 818,588 TOTALS $ 1, 921,310 4,244,3'71 (A) Exemption under $ .09/Gallon Cities receive approx. . 0339/Gallon from Gas tax (B) Exempted from calculation SCHEDULE 2 CITY OF GRAND TERRACE Appropriations Limit , Page 6 Schedule 3 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES MISC NON-TAXABLE ITEMS (PER 2004-2005 BUDGET) t , YARD AND GARAGE ,SALE 1, 093 SIGN PLACEMENT PERMITS 600 MISC PERMITS 378 HOME OCCUPATION PERMITS 875 HOUSEHOLD HAZARDOUS WASTE 7, 582 ANIMAL SHELTER FEES 100 RECREATION FEES 6, 600 SALE OF MAPS AND PUBS 1, 500 RETURNED CHECK FEES 200 PARK LIGHT & USE FEES 8,405 MISC REVENUE 40,200 WORKERS COMP RESERVE INC 12, 847 Total Misc - Non Taxable $ 80,380 (to Sch 2) SCHEDULE 3 Historical & Cultural Activities Committee Minutes for May 3, 2004 MAY `r' ` 2004 CITY OF GRAND TERRACE The meeting was called to order at 7:05 p.m. by Chairman Pauline Grant. Those present'Were Pauline, Ann Petta, Masako Gifford, Frances Carter, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. Secretary's Minutes: The minutes for April were read and approved on motion by Ann, seconded �- by Pauline, all in favor. Treasurer's Report:Balance in the Budget$65 8.41,Petty Cash$103.00. Bills for the Art Show were turned in to Colleen. Historical Report: Ann had 3 CD's on the Gage Canal. One will be given to the Grand Terrace history TV show producers. 20`'Annual Art Show: Ann reported that there were 39 participants and all agreed it was one of the best shows yet. Thank You's will be set to Joe McGiver, Alice Hallwacks and her husband and Sharon Lowell for all their help. There is a hole in the corner of one of the display boards. Brenda will find out if this can be repaired. The City has purchased new tables and the clips for our skirt do not fit these new tables. We will look into new clips or specify that we must have on old table. There were approximately 140 attendees. We will have to make sure we have enough food at the next show. Brenda will get a name tag for Masako. The meeting was adjourned at 8:00 p.m. The next meeting will be June 7, 2004. Respectfully Submitted, Hannah Laister Secretary ilGENDA VTEM NO. 2004 CITY OF GRAND TERRACE CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE "TY CLERK'S DEPAR f MEN1 Regular Meeting MINUTES May 4,2004 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency _------------Operations-Center-at 22795 Barton Road Building-3..-The-meeting was_cal-led-to-order-by Chairman= JoAnn Johnson at 6:02 p.m. Agendas were distributed. MEMBERS PRESENT- Vic Pfennighausen, Claire McElwee,JoAnn Johnson,Dottie Raborn, Glenn Nichols, Richard (Ric)Maxfield and Richard Haubert. MEMBERS ABSENT— None CITY STAFF— Steve Berry GUESTS PRESENT— None APPROVAL OF MINUTES of April 6, 2004 was given, with motion by Dottie Raborn and second by Richard Haubert. Approved minutes are to be.sent to the Council. LIAISON REPORT by Steve Berry: a. Steve indicated that a new Multi-Hazard Plan has to be submitted to the County which he will be working on. b. Steve discussed all the projects going on in the City. Sav-on will be coming to Grand Terrace. c. A possible meeting will be set up in October for a"Round Table Discussion"with Fire, Sheriff, County EOC, our EOC committee and new City staff. This will take the place of the training. Date will be picked out at our next meeting. d. Grand Terrace Days was discussed. 0,01'Uie,MNL AGENDA rrEM N0300 (A 3 EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Equipment all functional and in good shape. b. The Trunk Tracker has been ordered. c. There is a problem with the security alarm at the Public Works Building next door and Vic will contact the alarm company. d. The signs have been painted on the trailer and it looks very nice. NEW BUSINESS- EOC committee is reviewing the Council's request. TRAINING/SPEAKERS a. Tour of Arrowhead Hospital will be set up at a later date. the.County EOC will be set up at a ADJOURNMENT AT 6:50 P.M. Respectfully submitted,' . L. Claire McElwee, Secretary NEXT MEETING NI ILL BE DUNE 1,2004 AT 6:00 P.M. DATE: May 26,2004 W.O.# 12.515 1.�•l - r--_ C Mf*V,� _ STAFF.�-y`�REPOR ,LITy CRA() COUNCIL ITEM(X) MEETING DATE: June 10,2004 GROME)TER SUBJECT: LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 1 pUGH H��S1� FUNDING REQUIRED_ NO FUNDING REQUIRED XX DEPARTMENT OF In 1989 the City Council required a developer to form an Assessment District for the JILDING& SAFETY, purpose of maintaining the landscaping and lighting as required by the condition of PUBLIC WORKS approval. Subsequently, two other developments were required to be included in such a AND HOUSING program and these were annexed to the original Assessment District as Annexation No. 1. 22795 Barton Road Suite B The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are Grand Terrace the boundaries of Tract 13364 filed in Map Book 203, Pages 89 through 92,Records of California 92313-5295 San Bernardino County. The boundaries of Annexation No. 1 are the boundaries of Civic Center Tracts 14264 and 14471, filed in Map Book 242, Pages 17 and 18, and Map Book 237, (909) 825-3825 pages 41 and 42,respectively, of said County. Fax(909) 825-7506 Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972,Part 2,Division 15 of the Streets and Highways Code of the State of California. Each year an Engineer's Report must be prepared and considered by the City Council for the levy of annual assessment for maintenance and operation of the "District". Payment for the-assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each Property. The proceedings will be conducted under the Landscaping and Lighting Act of 1972,Part 2,Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. The annual report takes into consideration the costs of operation and maintenance for the previous year, amount assessed for that year and projects costs of operation and maintenance for the coming fiscal year. Based on the above costs and estimates,credits are given for any funds assessed over and above the cost of operation and maintenance for the costs incurred over and above the previous year. These costs are then spread to the benefitting properties. Staff has reviewed the expenditures for fiscal (2004-2005) year, and based on our best estimate this time, the costs of operation and maintenance should approximately equal the assessment levied and collected. It is our estimate, that these costs and assessments should remain for the coming fiscal year. Attached si s copy of the Engineer's Report for F.Y. 2004-2005, along with the Order of Procedure and copies of the Resolutions adopted. Page 1©f-&N IL AGENDA rMM N0611 STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. Adopt the Resolution ordering City Engineer to prepare Plans, Specifications, Cost Estimates, Diagrams and Assessment Report (Engineer's Report). 2. Adopt Resolution approving Engineer's Report. 3.' Adopt Resolution of intention. Page 2 of 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT WHEREAS,the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a landscaping and street lighting district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, ' WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2004, and ending June 30, 2005; and, WHEREAS, there has been submitted to this City Council for its consideration at this time, a map showing the boundaries of the territory affected by the levy of the assessment for the above referenced fiscal year, said map further showing and describing in general the works of improvement proposed to be maintained in said District, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof; and, WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That a map, entitled CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work. SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration. SECTION 4. That Willdan&Associates, City Engineer is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED, APPROVED AND ADOPTED this 10`h day of June, 2004. Mayor of the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 10`h day of June, 2004, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: -EXECUTED this 10`h day of June, 2004, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S"REPORT"FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2004 - 2005 IN.A DISTRICT WITHIN SAID CITY WHEREAS,the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of;California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT'NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and, WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report." NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the -"Report" as presented, consisting of the following: A. Plans and specifications;. B. Estimate of cost; C. Diagram of the District; D. Assessment of the estimated cost; is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's ".Report." PASSED, APPROVED AND ADOPTED this 10`h day of June, 2004. Mayor for the City of,Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved, and,adopted by the City Council, approved and signed by the Mayot, and, attested by the City Clerk, all at the regular meeting of said City Council held on the 101h day of June, 2004, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: (-EXECUTED this loth day of June, 2004, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND ,COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE.PROVISIONS OF DECISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA., AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON WHEREAS,the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to form a landscaping maintenance district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, to be known and designated as CITY-OF GRAND TERRACE LANDSCAPING AND STREET LIGHITNG DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, ' WHEREAS, at this time, this City Council is desirous to provide for the annual levy of assessments for the territory within the District for the next ensuing fiscal year, to provide for the , costs and expenses necessary for continual maintenance of improvements within said District; and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. PUBLIC.INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in"the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof. REPORT SECTION 3. That the "Report" of the Engineer regarding the annual levy for said District, which "Report" is for maintenance for the fiscal year 2004-2005 is hereby approved and is directed to be filed in the Office of the City Clerk. ASSESSMENT SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report. DESCRIPTION OF MAINTENANCE SECTION 5. The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements, as set forth in the Engineer's "Report," referenced and so incorporated herein. COUNTY AUDITOR SECTION 6. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7. That all monies collected shall be deposited in a special fund known as "SPECIAL FUND, CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefitted by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District. SECTION 9. NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 24`h DAY OF JUNE, 2004, AT THE HOUR OF 6:30 P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. NOTICE SECTION 10. The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061, said publication to be completed no later than ten (10) days prior to the date set for the Public Hearing. EFFECTIVE DATE SECTION 11. That this Resolution shall take effect immediately upon its adoption. PROCEEDINGS INQUIRIES SECTION 12. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated: Mr. Jerry Glander, Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92313 PASSED, APPROVED AND ADOPTED this 101h day of June, 2004. Mayor for the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 10`' day of June, 2004, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 10`h day of June, 2004, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] CITY OF GRAND TERRACE ENGINEER'S REPORT FOR LEVY OF 2004 - 2005 F.Y. ANNUAL ASSESSMENTS IN LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT 89-1 Prepared by: Elroy Kiepke June 2004 W.O.# 12.515 TABLE OF CONTENTS PAGE INTRODUCTION 2 ENGINEER'S REPORT PART A -Plans and Specifications 6 PART B -Estimates of Costs 8 PART C -Assessment Roll 12 PART D -Method of Apportionment of Assessment 13 PART E-Property Owners List 14 PART F-ASSESSMENT DIAGRAM 19 ENGINEER'S REPORT LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 GRAND TERRACE 2004 - 2005 F. Y. ANNUAL ASSESSMENT The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council. DATED: f r�� ENGINE F WORK By. Elroy epke I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was filed with me on the day of Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Stanfill I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was approved by the City Council of the City of Grand Terrace, California, on the day of 12004 . Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Stanfill QptOFESS/0 " L CO W No.22382 m cc Exp.9-30-05 7D s�qT Civil FOF CA1-�F� Page 1 r, INTRODUCTION The City Council of the City of Grand Terrace adopted it's General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation.and construction of certain landscaping, lighting and appurtenant.facilities to enhance the quality of life,and to benefit the value of property. The requirement for the construction and.installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and'is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. Landscaping and appurtenant facilities generally include trees, shrubs,plants, turf, irrigation, systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of- ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians,parkways and adjacent to certain public facilities in and along certain streets, right-of- ways and designated lots. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. ` The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City's obligation for maintenance,and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City.' The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally,regionally and nationally. Page-2 The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No. 1 to said District to insure a fair and equitable levying of the necessary costs of servicing-and maintenance of the respective facilities, which in turn will enhance the value of each and every parcel in the District directly and collectively. The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364 filed in Map Book 203,Pages 89 through 92,Records of'San Bernardino`County. The boundaries of Annexation No. 1 are the boundaries of Tracts 14264 and 14471, filed in Map Book 242,Pages 17 and 18, and Map Book 237,Pages 41 and 42, respectively, of said County. ; Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the'Landscaping and Lighting Act of 1972,Part 2,Division 15 of the Streets and Highways Code of the State of California. This report is being prepared to provide for the annual assessment within these boundaries. Payment for the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each Property. The proceedings will be conducted•under the Landscaping and Lighting Act of 1972,Part 2; Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. This annual Report is presented for the purpose of levy of annual assessment to the above described properties for the purpose of maintaining the lighting and landscaping during the fiscal year 2004 - 2005 This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing. Page 3 CITY OF GRAND TERRACE ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE FOR' ANNUAL ASSESSMENTS F.Y. 2004 - 2005 Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Intention,being Resolution No. ;adopted by the City of Grand Terrace, State of California, in connection with-the proceedings for: GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ANNEXATION NO. 1 TO SAID DISTRICT;hereinafter referred to as the"Assessment District I,Elroy Kiepke, the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6)parts.as follows: PART A Plans and Specifications for the proposed improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Clerk of the City. PART B An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated costs of the improvements on each beriefitted lot or parcel of land within the Assessment District. PART D A proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District,in proportion to the estimated benefits to be received by such lots and parcels, is set forth upon the assessment roll filed herewith and made part hereof. .Description of the work for the proposed improvements and description.of all right-of-way, easements and lands to be acquired, if necessary. Page 4 PART E A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of San Bernardino which are incorporated herein by reference. PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, and the lot dimensions of each lot or parcel of land within the Assessment District has been submitted to the Clerk of the Agency, a facsimile is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared and are incorporated by reference herein and made part of this Report. Page 5 J PART A PLANS AND SPECIFICATIONS The installation of planting, landscaping,,irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained,is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by' developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. The facilities to be maintained and serviced are generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 The improvements are the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: 1. Tract 13364 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls,.fencing,and appurtenant facilities in public right-of-ways and easements within the proposed boundary of said Assessment District. The locations of landscaping and appurtenant facilities are depicted on the Assessment Diagram as shown in Part F, herein. (b) Lighting Poles, fixtures,bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of said Assessment District. 2. Tract 14264 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation system and appurtenant facilities within the Gage Canal right-of-ways. During the fiscal year 2004-2005, responsibility for the maintenance of these facilities shall remain with the developer. Water shall be supplied by and paid for through devel6per's meter and no costs shall be shown on the tax rolls as assessments for the landscape maintenance during fiscal year 2004-2005. Page 6 (b) Lighting Poles, fixtures,bulbs, conduits, equipment, posts,pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 street lights are included in the boundaries of this development. 3. Tract 14471 (a) Landscaping Landscaping, planting shrubbery, trees, and vines with Lot "A" of said Tract 14471, along with irrigation system for the improvements within Lot «A„ (b) Lighting Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the boundaries of the District. A total of 6 street lights are maintained within the boundaries of this development. 1 I PART B ESTIMATE OF COST The cost of maintaining improvements for Fiscal Year 2004-2005 as described in Part A are summarized as follows: Tract 13364 1. Energy Costs - Street Lighting $ 800.00 2. Landscaping (a) Water Supply - 800.00 (b) Mowing and Trimming, etc. 2,400.00 (c) Replacement,Parts 0:00 3. - Contingencies (a) Legal 1,200.00 (b) Engineering 426.58 (c) Auditor Controller Charge 20.00 _ (d) Shortage (Last Fiscal Year) 0.00 ;I ANNUAL COSTS (TOTAL) $5,646.58 Tract 14471 U Energy Costs - Street Lighting 600.00 2. Landscaping (a) Water Supply 300.00 (b) Mowing and Trimming, etc. 2,669.50 (c) Replacement Parts 200.00 3. Contingencies (a) Legal 1,049.25 (b) Engineering 423.47 (c) Auditor Controller Charge 17.00 (d) Shortage (Last F.Y.) 0.00 -ANNUAL COST (TOTAL) $5,259.22 Page 8 Tract 14264 1. Energy Costs - Street Lighting $ 866.00 2. Landscaping (a) Water Supply 0.00 (b) Mowing and Trimming, etc. 0.00 (c) Replacement Parts 0.00 3. Contingencies (a) Legal 250.75 (b) Engineering 97.89 (c) Auditor Controller Charge 1.00 (d) Shortage (Last F.Y.) 0.00 ANNUAL COST (TOTAL) $1,215.64 Page 9 ASSESSMENT ROLL FOR GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 F.Y. 2004-2005 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-301-08 $282.33 0275-301-09 $282.33 0275-301-10 $282.33 0275-301-11 $282.33 0275-301-12 $282.33 0275-301-13 $282.33 0275-301-14 $282.33 0275-301-15 $282.33 0275-301-16 $282.33 0275-301-17 $282.33 0275-301-18 $282.33 0275-301-19 $282.33 0275-301-20 $282.33 0275-301-21 $282.33 0275-301-22 -$282.33 0275-301-23 $282.,33 0275-301=24 $282.33 0275-301-25 $282.33 0275-301-26 $282.33 , 0275-301-27 $282.33 Page 10 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-251-81 $1,215.64 1178-181-16 $309.36 1178-181-17 $309.36 1178-181-18 $309.36 1178-181-19 $309.36 1178-181-20 $309.36 1178-181-21 $309.36 1178-181-22 $309.36 1178-181-23 $309.36 1178-181-24 $309.36 1178-181-25 $309.36 1178-181-26 $309.36 1178-181-27 $309.36 1178-181-28 $309.36 1178-181-29 $309.36 1178-181-30 $309.36 1178-181-31 $309.36 1178-181-32 $309.36 Page 11 PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 2003-2004 apportioned to each lot or parcel; as shown on the latest roll at the Assessor's Office is shown on "Assessment Roll for Grand Terrace Landscaping and Lighting_ District No. 89-1 and Annexation No. 1" to said District for Fiscal Year 2004-2005. The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are,by reference, made part of this Report. The total proposed assessment for the 2004-2005 Fiscal Year is $12,121.44. Page 12 PART D METHOD OF APPORTIONMENT OF ASSESSMENT The method of apportionment will be in accordance with benefit received. The benefit is increased in property values received. The benefit is based on increase in property values derived from the facilities provided by the District. In each of the three areas, the benefit is based on the'total cost of maintenance within that area, with the-total cost for area being assessed equally among the lots within these areas. Page 13 PART E PROPERTY OWNERS LIST The property owner list with the names and addresses of each property owner of each lot or parcel, as shown on the Assessment-Diagram in Part F herein,.is the list of property owners shown on the last equalized roll of the Assessor of the County of San Bernardino and is, by reference,made part of this report (see Part C, Assessment Roll). ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-08 Vagas, Raymond J. Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-09 Vagas,Raymond J. Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-10 C &E Mauerhan Family L.P. 12005 Aspen Circle,.Apt. C Grand Terrace, CA 92313 275-301-11 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 275-301-12 Pannier,Barbra J. 2525 Ocean Blvd. #H6 Corona Del Mar, CA 92625 275-301-13 Velarde Trust 17392 Wild Rose Ln. Huntington Beach, CA 92649 275-301-14 Poon,Frank K.C. Poon,Lucy H.P. 1688 Highland Oaks Dr. Arcadia, CA 91006 Page 14 ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-15 Vagas, Raymond J. Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-16 Vagas, Raymond J. Vagas,•Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-17 Navarro,Luis Navarro,Lilia M. 16568 Owl Tree Road Riverside, CA 92504 275-301-18 Navarro, Albert 11346 Magnolia Ave. Apt. C Riverside, CA 92505 275-301-19 Kader, Abba 28582 Murrelet Drive Laguna Niguel, CA 92677 ,275-301-20 Davanzo,Frank V. Davanzo, Carol A. 27192 Westridge Ln. Laguna Hills, CA 92653 275-301-21 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt.C Grand Terrace, CA 92313 275-301-22 Navarro,Luis Navarro,Lilia M. 22429 Terrace Pines Dr. Grand Terrace, CA 92313 275-301-23 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 Page 15 ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-24 Terrace Pines Development Co. c/o Mauerham Investment Co. 537 Newport Center Dr., Suite 368 Newport Beach, CA 92660 275-301-25 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 275-301-26 Kader, Abba 28582 Murrelet Drive Laguna Niguel, CA 92677 275-301-27 Strickler, Corbin T. P.O. Box 43 Rimforest, CA 92378 275-251-81 North Waterford Apartments c/o Sequoia Equities, Inc. 1777 Botelho Drive, Suite 300 Walnut Creek, CA 94596 1178-181-16 Feldman,Frank 22720 Pico St. Grand Terrace, CA 92313 1178-181-17 Abdeljawas, Jawad S. Abdeljawad, Rema J. 22710 Pico St. Grand Terrace, CA 92313 1178-181-18 Bigelow,Donovan M. Bigelow,Juanita J. 22700'Pico St. Grand Terrace, CA 92313 1178-181-19 12685 Oriole Avenue Trust 4468 Mustang Road Chino, CA 91710 Page 16 ASSESSOR'S PARCEL NO., PROPERTY OWNER 1178-181-20 Harkey,Kirk R. Harkey, Kristine M. 12675 Oriole Ave. Grand Terrace, CA 92313 1178-181-21 Hubbs,Lucile M. 'Henson,Paula A. 22755 Franklin St. ^` Grand Terrace, CA 92313 1178-181-22 Keeling,Teresa S. 22745 Franklin St. Grand Terrace, CA 92313 1178-181-23 Quiros, Jess Quiros,Maria E. 22735 Franklin St. Grand'Terrace, CA 92313 1178-181-24 Mattheson,Wayne A. Mattheson,Esther D. 12655 Pruitt Ct. Grand Terrace, CA 92313 1178-181-25 Yong, Alberta L.H. 12645 Pruitt Ct. Grand Terrace, CA 92313 1178-181-26 Shimel, Marvin M. Shimel, VL Trust 22240 Van Buren St. Grand Terrace, CA 92313 1178-181-27 Richardson,Blair Richardson, Kim 12625 Pruitt Ct. Grand Terrace, CA 92313 1178-181-28 Garay, Mark Garay,Elizabeth O: 12615 Pruitt Ct. Grand Terrace. CA 92313 Page 17 ASSESSOR'S PARCEL NO. PROPERTY OWNER 1178-181-29 Martinez, Arnold 12610 Pruitt Ct. Grand Terrace, CA 92313 1178-181-30 Delgado,Emiliano Carrillo, Julianne 12620 Pruitt Ct. Grand Terrace, CA 92313 1178-181-31 Acosta,Larry Acosta, Kori 12630 Pruitt Ct. Grand Terrace, CA 92313 1178-181-32 Bavadian, Shapour Barvadian, Gita 12640 Pruitt.Court Grand Terrace, CA 92313 Page 18 PART F ASSESSMENT DIAGRAM An Assessment Diagram for the Assessment District has been submitted.to the Clerk of the City in the format required under the provision of the Act. The enclosed is a facsimile of subject submittal and is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report. Dated.this � day of , 2004. // Elroy Me e Engineer f Work PRELI IINARY APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF 2004. Brenda Stanfill Clerk of the City of Grand Terrace State of California i FINAL APPROVAL BY THE CITY COUNCIL OF THE.CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF 12004. Brenda Stanfill Clerk of the City of Grand Terrace State of California QQ,pFESSi �k� pal LCc KIFp �Fy No.22382 m Exp.9-30-05 sT CI\�{\� Q�e 9TFOFCA�-\Fo Page 19 SAN BERNARD I NO COUNTY, CAL I FORN I A AS-SESSMENT DISTRICT 89- 1 r..:.$' PURSUANT ?0 01YISION 15 PART 2 OF STREETS d HIGHWAYS CODE IANOSCAPIN'G A.VO LIGHTING ACT OF I972 •.. TRACT N0. 13364 '•- TERRACE PINES OM Cc ��y+l;.`°-'l'.,-i"F!A t'' \ ,�Y'P;_b^1`��S•J°i r-n1'*i`�♦o'u S•t.f'.. r''ti'.S H r•;,n•f�S•°,r'•a 1d•;'�',f•f1•'•,�,�l fyr°'I''I' •�t-Wf,.t.C•J.'t t.or..l Cw-„6'v.Yrw f-'a nK^t1'on 1 r 1«1' •«—.n'o•;•lo.rl.•u•t\••,)•l\-r�nHN,Iu tN<'•= e L•.nNu' i•—nI-' 0 o .ro tt'ffa...fJJJJztL•.1'A+t 8.'�•�02',fI-»3 I•..I W9 ]�l IO l.•O ItO.•1 9 _I 7pFI ��r Jf �•' v3�I i CQOv�i DNe 44. d=<k o u W PROJECTDRIVEP MES 01T5-s01-10 SITE <H w0.1 71 � Ur 0t10 uJ J ^WI H 019 At. Wi A VICINITI NAP •A.L O< A 1 u u K< d `S p1' - ` 1 ° - 13 O u Ox73-]01.10O,t p cc >F G�z� otTs'1�r..' S � Z� •1!. 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Iei/SI-S �•••� •� D'L:DDX n., IX Ln I u lD �n ?" •-a �- ., urthIXIEXDEnt of ftht:t3 ��eis Of m —Or As3Essncxr-oT1iRICI&. < n v'�'r`tR"""-O IX INC O"IC( OF INC .d:o: t>r -•' COVXT I'� COOZ INC COUNIT OF SAX IC1tXAA01X0.fiAl[ 0! CAL IfOAxIA. _ COUXII ACCOAOCA of SAX IEAXAAOIXO COuXII I .. ,1 OAn TOLL It,ROAD OC!uI• PAGE 20 ----4--- ..._..__. CITY OF' GRAND 'TERRACE SAN BERNARDINO COUNTY, CALIFORNIA ANNEXATION NO I TO ASSESSMENT DISTRICT 89- 1 PURSUANT TO DIV IS IOV-15 PART 2 OF STREETS a HIGHWAYS CODE - LANDSCAPING AND U HTING ACT OF 1972 THIS AMEND!THE ASSESSMENT DIAGRAM FOR ASSESSMENT DISTRICT NO. 811-1.DT PROVIDING FOR ANNEXATION NO. 1.*IN THE C1 TT OF SCALE / GRAND TERRACE.COU11iT Oi SAN BF�11MDiM0. lTAJE OF CAL1FQRyJA 1`.2OD• l—.aeeneE FR10N CORDED 1HF DA7 OF A !l 79SL IN BOOK�e it A PACE DOCWEIIT N0. MAPS OF ASSESSMENT DISTRICTS IN i OFFICE OF THE COUNTY RECORDER OF SAN BERNARDINO COUNTY. I FILED 1 TMf OFFICE OF THE C TT CLERK o TMI DA7 w 19450 CANAL OS = STREET 1 I .13�esoE LOT 1, 1 19.17 ACRES ' 1 CITY CLERK NdEye._ sO 3. '13188 APN 275-251-76 .nna3E—„ f RECORDED IN THE OFFICE OF THE SUPER HTEHOENT $1° I OF STREX1"IS-Z2,04 DAY OF . 19 e12 Ily SUPERINTENDENT STREETS ?a _ .LT193eE .DITF2E N (% JOSEM 1Ku-0.C£.21 21TTf CA� A °EYE• AN AMEN "SS DED ASSESSMENTNT WAS LEVIED BY THE CITY COUNCIL ON LANDSCAPE AREA iN[l0il. PIECES AND PARCELS OF LAND SHOWN ON IN IS IEDAMENDED ASSE55tEYT DIAG1 S 1D AMENDED ASSESSMENT WAS LEVIED ON TMI-- DAY OF 19` 1 SAID MENDED ASSESSMENT DIAGRAM ANO THI��ASSESSMENI ROLL WERE RECORDED IM iM KfIEI OF I.SUTEDINTENOENT OF STREETS OF SAID CI(7 ON THE L?a!-CAT OF tT 1990-REFERENCE IS MADE TO THE AMENDE ASSESSMENT POLL RECORDED IN THE OFFICE OF THE SUPENINTENOENT OF STREETS FOR THE EXACT AMOUNT OF EACH PARCEL Of LAND SHOWN ON THIS/SSE MENT DIAGRAM. CITY aERK .aeTn¢ 4 i Sel' Me.O. �� Mi.iO Qt:r55ree R p +t 0.21AC. n IgAr- 1 IOe.35 �� loan 12 LV. 15 H I 8237�31--N>- � r+ev rr 0.19AC. Z ^-O.I7AC.-- O W a O 4 E; •• 1 10]'e0 U LEGEND o� n20AC. 4 =- 0.17AC. IE—A TERCEL ACNEAAE.EAT dKNSOR 1- IOS.TY TTIICEL rERRt SCALE 1 1 O /%J54-/B' 2 ~ //J/j•/B/-TS •ES]CSs.wT pSTRICt eaYYRT 1"-60' I 17 3 �. -9£rT�l --- sTRiir a]rsmE�sssns c«T O�siRtcr ,e -yam 91BdVIS10N RECd10EA M v>F BOOa n17ac. O_ •" 0.19AC. ;vL21.47/91-9?-'tMn I.T PE°Es el TI.N 92 A .Ewe>cTE �srRELT ucxT a IOEMTMunoR Mo. se.Ts' us s' I 3e61M1� / 9T9e 1902}TE //7[�7•/B/.2•E 9 ti FRANKLIN STREET 0282?a AC. 4 1 'e ANNEXATION 1 1.)3T3. >9 AST 22.A•2A y= NSE �. 1 �1Ti NO.1 ORIGINAL ASSESSMENT J 5 _ 6 7 6 • I O �� •� �� ic LS•/ n t:._ DISTRICT 89-1 BOUND4RT A QITAC. = O.I8AG OABAC. ^-0.30AC. I O a//7B/8P //7d•/9/-Zi //7Bd6/Z2- //7B�B/z� BARTON rm. 0 I+vorOxO 7000 >z°o T2 oo' 102.6i a STRICT LIGI E' e].21 TA00 T7W 1•]T L..EXA110N NO.1 PICQ S7. ' 4 3 2 -1 8277-6b/-B-c -0N36a+-k- 4zz*+ifW + 4 4•• -Q2OAC. = n20AC. = 0.19AC. d O.20AC. _ A/ x ..r Te°° T-c —13' VICINITY-HEAP RI.i FILED REQUEST OF ' "• PICO STREET 5T89-I Ij _ �OOOKG�� PAG I OF — SAN N3ERNAP .!]__COUNTY RECO'.. FEE r�v.R[A eT• - CITY OF GRAND TERRACE ASSESSMENT DIAGRAM K1CAK d ASSOCIATES SNEfi CIVIL ENGINEERS ANNEXATION NO- 1 TO ASSESSMENT DISTRICT 89-1 1 22765 BARTON ROAD. SUITE 110 LANDSCAPING AND LIGHTING ACT OF 1972 or GRAND TERRACE. CALIFORNIA 92724 (714) 825-3825 COUNT? OF SAN BERNARDINO. STATE OF CALIFORNIA ✓ Page 21 Mr C,T Y RAND TER C Community Services Department Staff Report CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: June 10, 2004 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Two Requests for"ABC" Off-sale General Liquor Licenses RECOMMENDATION: Review and consider requests by two businesses for City approval and support of Alcoholic Beverage Control ("ABC") General Liquor Licenses. No recommendation by staff as to approval or denial of these requests. Background: Please note that this matter was presented to the City Council on January 22"d , April 22"d and May 27th of this year. On January 22"d a motion to support the applications by writing letters of"Public Convenience and Necessity" failed on a 2 to 2 vote On April 22"d members of the Council asked for additional information regarding these two requests. At the May 27th meeting, the businesses requested the item be delayed until the June 10th meeting. The two businesses are the "E-Z Mart" next to Demitris and the "Smart Time Food Store" next to Pasta Italia. They are both convenience markets with existing Type 20 licenses which allows for the off-sale (no on-site consumption) of beer and wine. They are both requesting upgrading their license to a Type 21 which allows, besides beer and wine; the sale of liquor or spirits. The State's Alcoholic Beverage Control Board has determined in both instances that there is an "over-concentration" of such licenses for each census tract where the individual business is located. Under these circumstances, ABC has requested that each business obtain a letter of"Public Convenience and Necessity" from the City. More detail on the 'background of this requirement was discussed in the report to the City Council on April 22"d. We have attached a copy of that earlier report for the Council's information and-review. On April 22"d Councilman Larkin wanted copies of the census maps used by ABC in determining the "over-concentration" issue. Staff obtained copies of the two census tracts in question (Census Tract No.'s 71.02 and 71.07) from the Census Bureau's web site. These two maps are attached to this report for the Council's review. Staff has modified both maps to show the location.of all of the current ABC licenses in' each census tract. The solid "dots" are the existing "off-sale" type licenses where alcohol can be sold but not consumed on site. Of the eleven "off-sale" licenses in Census Tract No. 71.02, only three have a Type 21 general license allowing for the sale of liquor or spirits; the remainder of the"off-sale" licenses are restricted to only beer and wine. Each "off-sale" liquor license in Census Tract No. 71.02 has been indicated with the number "21." Almost all of the "off-sale" licenses are located outside of the City along Washington Street in Colton and along Redlands Boulevard in both Colton and San Bernardino. There are no Type.21 licenses in the other census tract which is Census Tract No.. 71.07 located west of the freeway. Based on the number of existing "off-sale" licenses and the population of each census tract(Census Tract No. 71.02 - pop. 2,516; & Census Tract No. 71.07 - pop. 10,567), ABC has determined that there is an "over-concentration" of"off-sale" licenses in each tract. This, therefore, requires the "Public Convenience and Necessity" (PC & N) letter for each business. Mayor Hilkey wanted to know if the approval of the liquor license for the "Smart Time Food Store" would adversely effect the existing post office that operates out of that store. Staff contacted Mr. Jim Merry of the Postal Service who indicated that the Postal Service would not have a problem with liquor/spirits being AGENDA ITEM NO.i ..d sold in the "Smart Time Food" market so long'as such products were not displayed-next to the postal counter. Councilpersons Garcia and Cortes requested information on,the number of accidents in Grand Terrace involving alcohol. The Sheriff has provided staff with a report on the number of accidents involving alcohol for last year. A copy of his report is attached. While there were 20 arrests for "D.U.I."; there was only one traffic collision involving alcohol. Please note the Sheriffs observation that the majority of these arrests were "non-residents" who "therefore consumed the alcohol somewhere other than within the City." The Sheriff also notes in the last paragraph of his report that "D.U.I. related crimes are affected by the increase of businesses licensed for the sale of alcohol to be consumed on the premises such as a bar or restaurant" not the type requested by the two applicants. The last issue involved future signage for the two businesses. Following the meeting on April 22nd, staff contacted both business owners and discussed the proposal to exclude the word "liquor" from the future signs of both businesses. Both owners have told staff that in order to receive the City's support, they would agree not to include the word "liquor" in any future signs for their businesses. Staff hopes that this information answers all of the questions and issues raised by members of the City Council when this matter was last discussed on April 22nd. Conclusion: The staff suggests the City Council again review and consider the requests by the two businesses for the City's approval and support of the "ABC" liquor license requests. If the Council feels that one or both of these requests should be approved and supported, Council should authorize staff to prepare and send to the Alcoholic Beverage Control Board the requested "Letters of Public Convenience and Necessity" for each approved request. The staff, however, takes no position on these requests. Respectfully submitted, 0 �- Steve Berry John Lampe Assistant City a ger Associate Planner SB:JL:jl Attachments: Census Tract Map 71.02 showing existing ABC licenses Census Tract Map 71 07 showing existing ABC licenses Interoffice Memo from the Sheriff on recent D.U.I.'s/accidents April 22, 2004 Report to City Council 1 - TO THE CITY OF GRAND TERRACE Enclosed you will find three letters addressed to the City Of Grand Terrace The following letters are in regard to our application with ABC to upgrade our existing license from a type 20 to a type 21 1 letter addressing the concerns the council has in allowing a new type 21 ABC license 2. letter from our accountant, explaining our record on all government regulations. 3 Letter mainly explaining are reasons why we applied for a type 21 ABC license. Thank you in advance for your time. Emmanuel B Masih President ' 0-0G� AAMIR BROTHERS INCORPORATED E-Z MART 21900 BARTON ROAD SUITE 160 GRAND TERRACE CA. 92313 OPEN LETTER TO THE CITY OF GRAND TERRACE REGARDING ABC LICENSE TYPE 21 FOR E-Z MART CORPORATION I am the president of Aamir Brothers Inc. (E-Z Mart) I.have attached a previous letter explaining the reasoning in why we wish to upgrade our ABC license from a type 20 to a type 21 This letter is intended to answer some of your concerns if a new type 21 license is issued to E-Z Mart within the city limits of Grand Terrace. One of the concerns we have been presented with is the fear that children will have easy access to alcohol beverages. We have been in this location for more than seven years. Because we are located away from schools and residential areas we experience a very small amount of unsupervised children that patronize our store. When we do have unsupervised children it has always been our policy to allow only one or two at a time so our attention will not be compromised. This allows our staff to watch out for the young people. I have children and grand children and I understand your concerns,but I take pride in our ability to make sure that children are safe when they enter our store We will keep all non-beer and wine alcohol behind the counter at all times. That area does not have a clear access from the entrance To walk behind the counter you have to walk completely around the counter and enter from the other side. We take pride in having that area always manned by compenent employees. Another one of your concerns are with the displaying of signs advertising alcohol beverages. E-Z Mart agrees 100%to abstain from any signs on the outside of our building depicting any alcohol advertising. The mall we are in has retail and professional businesses. The less storefront advertising the better our mall keeps its family appeal. Another of you concerns may be over saturation of ABC licenses. We are not purchasing a new license, we are just upgrading our current license When and if we have a type 21 license we will relinquish our type 20 license. One of our arguments in being able to obtain a type 21 license has been that we are on the other side of the freeway, which gives us a market for all customers here to be able to purchase alcohol beverages closer to their homes instead of traveling across town. We strongly believe we will be serving the public in a positive way by having a more full service market. If you have any other concerns we gladly answer them at your convenience. It is our understanding that the meeting scheduled for May 27, 2004 is a closed meeting. It is also our understanding that we are unable to address the council at a closed meeting, but because of the extreme importance of this matter we are making a request to address the council Thank you in adv�a]nce fpr concerning our request. Sincerely / ' �f b cg)- GRANDE BOOKKEEPING 12630 WARBLER AVE GRAND TERRACE CA 92313 REGARDING E-Z'MART TYPE 21 ABC LICENSE My name is Tom Grande. I have been preparing accounting and tax records for Aamir Brothers Inc(E-Z Mart)since the day they opened their store, more than seven years ago I am writing this short note to affirm the excellent standards that E-Z Mart has operated by since their inception. They have always abided by federal, state and city regulations on a timely basis The questions they have presented me over the years have been numerous. E-Z Mart always wants to comply with all governing laws,whether they are federal, state,city or moral. I strongly believe E-Z Mart would properly handle a type 21 ABC license with the utmost care and excellence. In my opinion they are a very responsible organization and highly deserve the right to a positive vote by the City Of Grand Terrace I have lived in this town for more than 20 years. I have pride in letting everyone I meet know where I'm from. This is mostly because of the highly respected city government that we have had over the years. I believe that is still the fact today Thank you for your indulgence Sincerely Thomas J nde AAMIR BROTHERS INCORPORATED E-Z MART 21900 BARTON ROAD SUITE 160 GRAND TERRACE CA 92313 OPEN LETTER TO THE CITY OF GRAND TERRACE As the president of Aamir brothers incorporated(E-Z Mart)I am officially requesting a letter from the City of Grand Terrace in support of upgrading our current ABC license from a type 20 to a type 21 We have operated our store in the City Of Grand Terrace for more than seven years. We have always complied with the city's rules and regulations on a timely basis. Our license is in good standing and current. Even though the first hearing we had in front of the city counsel did not go positively for our corporation, we nevertheless applaud you for your continued positive direction for our great city Having stated that,we would like you to indulge us in the following positive reasons why you should take a second look at our proposal. 1 If approved,we would not bring a new ABC license into Grand Terrace we would be just upgrading i our current type 20 license. 2. If approved,we will be able to hire new employees from our own community 3 If approved,we offer convenience for customers west of the freeway We will be the only type 21 license west of the freeway 4 If approved, the other small businesses in our complex would benefit from increased customer base we may generate. What we feel was missed in the first presentation of our case to upgrade our current ABC license is the human aspect. We have operated at the same location for seven years. We have a certain customer base,therefore our growth is minimal, but our operating costs continue to rise naturally as the years go by.By offering an upgraded license we will be able to grow at a higher rate than our costs. 1 Because of the aforementioned items we strongly feel we should have the opportunity to present our case to the complete city counsel. The letter that ABC is asking from the City of Grand Terrace is called"letter of public convenience and necessity" We surely are able to make the case for public convenience by serving the public west of the freeway, but short of emergency services making the case for necessity would be hard for any business in any small city Although small businesses are an intrigal part of a successful city they are just a public convenience not a necessity Thank you in advance for considering our proposal to be heard by the full city counsel. 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'- $ `..: `�„ _,p4��=}m!•v.:.��9i�.��"x R'9 d�':'dy�'�!�f.'.71 Y{•�^�'' V�..,..� .,� Tr Boundary $fir It BouIlt' INTEROFFICE MEMO o DATE May 13, 2004 PHONE FROM Hector Guerra, Lieutenant ==_ Central Station TO Tom Schwab, City Manager City of Grand Terrace SUBJECT 2003 D.U.I. (Driving Under the Influence) Statistics As per your request, I have researched all D.U.I. related reports taken by the Sheriff's Department in the City of Grand Terrace for the calendar year 2003. The following is a summary of my findings; • 20 arrests were made for D.U.I. • 1 of the 20,arrests was as a result of a traffic collision. • 80% of those arrested for D.U.I. were non-residents of Grand Terrace. Since a majority of those arrested for D.U.I. were non-residents of the city, the statistics tend to indicate that these people were more than likely just passing through the city and therefore consumed the alcohol somewhere other than within the city. It is my opinion that the above information does not support any correlation between "on-sale" alcohol sales (such as at a liquor store) and D.U.I. related crimes. Generally D.U.I. related crimes are affected by the increase of businesses licensed-for the sale of alcohol to-be consumed on the premises such as a bar or restaurant. Community and Economic Development Department CALIFORNIA STAFF REPORT CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: April 22, 2004 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Approval of Two Requests for"ABC" Off-sale General Liquor Licenses RECOMMENDATION: Review and consider requests by two businesses for City approval and support of Alcoholic Beverage Control ("ABC")General Liquor Licenses. No recommendation by staff as to approval or denial of these requests. • Background: Please.note that this matter was presented to the City Council on Thursday, January 22, 2004. A motion to instruct staff to write the "Letter of Public Convenience and Necessity" requested by the State Alcohol Beverage Control Board failed to carry on a 2 to 2 vote by the City Council for both businesses, the"E-Z Mart" next to Dimitris and "Smart Time Food Store" next to Pasta Italia. (One member of the City Council was not present.) A copy of the Council minutes for that date on this matter is attached. Both businesses have requested another opportunity to present their requests to the City Council when all 5 members are present. Each business wrote a new, additional letter describing their requests; copies of each letter are attached. I ' The following is the report presented to the City Council in January, no substantial facts have changed in the interim: We have two requests for Type 21 Alcoholic Beverage Control ("ABC') licenses before the City. A Type 21 license is an off-sale general license which allows for the sale of beer,. wine and spirits (hard liquor). This is the type of license for a liquor store. Presently, both applicants have Type 20 licenses which allows only the off-sale of beer and wine but not hard liquor or spirits. The first received request was from new owners of the "Smart Time Food Store" at 22310 22795 Barton Road a Grand Terrace, California 923 i 3-5295 e 909/ 824-662 i Imo' �I;( f'^a P1 ` QE��.D� [ IE_I r ��# ��.-f'��L��'•�L_ f-�:`F�:Is:�E`z��c-t F � Ls:k4k �� 111 Barton Road (next to ,Pasta Italia); and the second request was from the existing owners of the"E-Z Mart"at 21900 Barton Road (next to Dimitri's). Both applicants have been told by"ABC"that there is an "over concentration" of off-sale licenses in the respective census tracts for each of these requests. In order for-''ABC" to issue the requested Type 21 license, each.applicant is required to submit a letter from the City,of Grand Terrace in support of the requested license: This letter, in "ABC"jargon, is called a "Letter of Public Convenience and Necessity or'PC&N',letter." The letter must indicate thatthe City"agrees that issuance of the applied for license will meet the public convenience and- necessity standards for their community." Please see the attached letters from the-two businesses requesting the City's support and approval of the Type 21 license. Liquor stores are a permitted use under the Barton Road Specific Plan—General Commercial category where the"Smart Time Food Store"is located(although a-conditional use permit is required if the business is within 500 feet of a school) and under the C2 Zone where the "E-Z Mart" is located. We havetold both business owners that one-of the prerequisites to getting the City's zoning approval of their request was to comply with the City's sign code. To do this, both businesses had to remove a great number of window and other signs from their premises. This was done in early December and was done before the issue of the "Letter of Public Convenience and Necessity" came up. The "ABC"finding of over concentration is based on the number of off-sale licenses within a census tract, not the City as a whole. The City of Grand,Terrace is divided into a number of census tracts, some of which take in parts of the City of Colton. "Smart Time" is located in Census Tract 71.02 and "E-Z Mart" is located in Census Tract 71.07. I.n both cases, "ABC" has found there to be an "over concentration" of off-sale licenses. Copies of the -maps of both census tracts are attached. According to the "ABC" web page and what the local "ABC" office told me, "ABC" uses a standard of one off-sale license per 1,250 persons in determining whether there is an over- concentration of off-sale licenses. They do not include on-sale type licenses for bars and restaurants in making this determination. The staff has prepared a list of existing "ABC" licenses in the City of Grand Terrace from the "ABC" web page. A copy of that list is attached. There are a total of 12 "ABC" licenses of which 8 are off-sale (Type 20 and 21). According to the 2000 Census,the population of Grand Terrace is 11,626 persons. Using the standard cited above, 9 off-sale licenses could be permitted without a determination of over concentration if it were applied to the City as a whole. If these requests are approved, the number of businesses with off-sale licenses in the City would not increase because the two exiting businesses already have an off-sale license (Type 20). Once they obtain the Type 21 licences, according to "ABC" staff, each business can sell its existing Type 20 license to another party. Any such party would have to go through the same local approval process and would not necessarily be located in Grand Terrace. As noted above, each applicant has submitted a letter requesting the City's approval of their request for a Type 21 license. The "Smart Time" letter was received by the City in early December; the "E-Z Mart" on January 8', last. There are no Type 21 licenses in Grand Terrace west of the Freeway; while east of the Freeway, there are three: the Arco Station (the owner has chosen not to sell hard liquor out of this site even though he has the license); Stater Bros and the Grand Terrace Liquor store in the Stater Bros center. The letter from the "E-Z Mart" owners indicates they have operated their business since 1997. Again, the owners of the "Smart,Time Food Store"just recently purchased their business. Conclusion: The staff suggests the City Council review and consider the requests by the two businesses for the City's approval and support of the "ABC" liquor license requests. -If the Council feels that one or both of these requests should be approved and supported, Council should authorize staff to prepare and send to the Alcoholic Beverage Control Board the requested "Letters of Public Convenience and Necessity" for each approved request. The staff,- however, takes n.o position on these requests. Respectfully submitted, Approved by: Jo Lampe Gary L. Koontz Associate Planner Community Development Director GLK:JL:)l ' Attachments: A'p'ortioh of the 01/22/04 Council minutes dealing,with Item 8B. Letter from the "E-Z Mart" owner received 2/05/04 Letter from the "Smart Time Food Store" owners received 2/06/04 Letter from the "E-Z Mart" owner dated 1/08/04 Letter from the "Smart Time Food Store" owners dated 12/05/03 Map showing Census Tract No. 71.02 Map showing Census Tract No. 71.07 List of'current "ABC" licenses within the City of Grand Terrace c:\MyFiles\J O H N\ABC\council.rpt:4-22 Council Minutes January 22, 2004 Page 9 HILKEY, CARRIED 3-1-1-0 (MAYOR GARCIA VOTED NO AND COUNCILMEMBER CORTES WAS ABSENT),to support Dennis Yates at the City Selection Committee Election for the South Coast Air Quality Management District Board. 8B. Approval of Two Requests for"ABC" Off-sale General Liquor Licenses CC-2004-11 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, MOTION FAILS 2-2-1-0 (MAYOR PRO TEM FERRE AND MAYOR GARCIA VOTED NO AND COUNCILMEMBER CORTES WAS ABSENT), to --- -- -- -- - - --- ------------.- -- — approve tlle-regents of- Sm im -Food=More''-and="B=Z-Mart= Alcoholic Beverage Control (ABC) License and to direct staff to prepare a "Letter of Public Convenience and Necessity". 8C. Cooperative Agreement Between City of Colton, Grand Terrace and County of Riverside for Main Street and Iowa Avenue Improvements CC-2004-12 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to approve the Draft Cooperative Agreement Between City of Colton, Grand Terrace and County of Riverside for Main Street and Iowa Avenue Improvements and to direct staff to execute. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 8:05 p.m., until the next CRACity Council Meeting which is scheduled to be held on Thursday, February 12, 2004 at 6:30 p.m. CITY CLERK of the City WGrand Terrace MAYOR of the City of Grand Terrace AAMIR BROTHERS INCORPORATED y E-Z MART 21900 BARTON ROAD SUITE 160 ®®k GRAND TERRACE CA 92313 OPEN LETTER TO THE CITY OF GRAND TERRACE As the president of Aamir Brothers Incorporated(E-Z Mart)I am officially requesting a letter from the City of Grand Terrace in support of upgrading our current ABC license from a type 20 to a type.21. We have operated our store in the City Of Grand Terrace for more than seven years. We have always complied with the city's rules and regulations on a timely basis. Our license is in good standing and current. Even though the first hearing we had in front of the city counsel did not go positively for our corporation, we nevertheless applaud you for your continuing drive in a positive direction for our great city. Having stated that,we would like you to indulge us in the following positive reasons why you should take a second look at our proposal. 1. If approved;we would not bring a new ABC license into Grand Terrace we would be just upgrading our.current type 20 license. 2. If approved;we will be able to hire new employees from our own community 3. If approved;we offer convenience for customers west of the freeway We will be the only type 21 license west of the freeway 4 If approved,the other small businesses in our complex%yould benefit from increased customer base we may generate. What we feel was missed in the first presentation of our case to upgrade our current ABC license is the human aspect. We have operated at the same location for seven years.We have a certain customer base,therefore our growth is minimal, but our operating costs continue to rise naturally as the years go by By offering an upgraded license we will be able to grow at a higher rate than our costs. Because of the points mentioned above we strongly feel we should have the opportunity to present our case to the complete city counsel. The letter that ABC is asking from the City of Grand Terrace is called"letter of public convenience and necessity" We surely are able to make the case for public convenience by serving the public west of the freeway, but short of emergency services making the case for necessity would be hard for any business in any small city. Although small businesses are an intrigal part of a successful city they are just a public convenience not a necessity Thank you in advance for considering our proposal to be heard by the full city counsel. Sincerely EMMANUEI,B MASIH t , To Whom It May concern: �� Smart Time Food Store is a market located on 22310 Barton RD. Suit A Grand Terrace, CA The Store, which was established in 1996, sells grocery items, beer, wine also a full Post Office service for the citoof Grand Terrace. In December 15,2003 I Sami Alberre and Fadle Alberre became the new owners of the,market. We are planning to improve and upgrade our 20 (beer and wine) license to 21 '(liquor) license. By your approval our Smart Time will become a full service market. We believe that we should have your approval for the following reasons: 1. There are only tow markets in town that actually sell liquor. "Grand Terrace liquor store and Stater Brother ". Which are located in the same shopping center. Also Arco Gas Station have a liquor license but they refuse to sell liquor. 2. Our customers are demand us to sell hard alcohol to make our stores one stop shop. 3. By haven the 21 license well help us to improve our business. Last and not least we hope to get approved for this request, we appreciate your time and concern. Sincerely yours: Sami Alberre Fadle Alberre The following stores are able to sell liquor: -Stater Brother -Grand Terrace Liquor store The Arco Gast Station have 21 type license but they refuse to see liquor The J.B Restaurant They have the 47type license which means alcohol are only served inside no take out is allowed NOTE: THIS IS AN ATTACHMENT TO THE "SMART TIME FOOD" LETTER OF 2/6/04 AAMIR BROTHERS INCORPORATED E-Z MART 21900 BARTON ROAD SUITE 160 GRAND TERRACE CA 92313 OPEN LETTER TO THE CITY OF GRAND TERRACE My name is Emmanuel B Masih. I am the president of Aamir Brothers inc, doing business as E-Z Mart. I am writing this letter to highlight a few of the many reasons why I believe the City of Grand Terrace should consider allowing a new liquor license at the above location. We have been operating our convenience store at this location continuously since May of 1997(almost seven years. Since our inception we have had a beer and wine license. Today our license is current and is in compliance with all the governing laws associated with its use. We have never had a violation relating to the sell of beer and wine. From the beginning of the stores operation we have complied, on a timely basis,with all state,federal and city licensing and regulations. We have not come to the decision of obtaining an alcohol beverage license without a lot of Soul searching. We strongly believe by having this license that our store will be able to grow in a positive way. The following items are just a few of the positive developments that will take place with the new license. 1. The hiring of new employees because of the increase in volume. 2. The only locations with a liquor license at this time are right next to each other. By having a license on this side of the freeway will be an advantage for the city. It will bring customers that currently shop in others areas. 3. We are not bordering housing or schools, Our location is primarily a business district. 4. More customers at our location can only help the other and often struggling businesses that are located in our complex and the surrounding area. We are currently displaying the sign that states our intention to sell alcoholic beverages. We have complied with all of the proper paper work and background checks and our awaiting the final okay from the city We do understand that another store has also applied for this license in the City of Grand Terrace. To our understanding the other location applying for this license has just changed ownership.. We believe that if the city has intentions of allowing a new license.that it should strongly consider ours because of the many years we have been doing business in this city and our proven track record. Thank you in advance for considering our application. Your trul Dear: Mr. Thomas Schwab To whom it may concern, we are asking for your approval to upgrade our business license from 20 (beer & wine) to 21 (liquor license), which had been issued to us by the alcohol beverage control to be used at certain location. By your approval we will make our Smart Time Food Store more convent for our consumer. We appreciate your concern and time on this project. sincerely, Sami Alberre Fadel Alberre Census Tract 71.02,San Bernardino Coun...a-Reference Map-Am'ericanflhp:6§3id&der.census.gov/serviet/Ma...7102&tree—id=420&—Iang--en&—bucket—id=5( Census Tract 71.02, San Bernardino County, California Mino zy v Boundaries 72;� state V 4 r 00 County A 00 TO 0106( r O'z 'K l c kji:- ;Ov '00 Plats k,) Kift 4 'N Placc 0* 4 'W Urbar 9- Arc- K.. TO Urbui Are. Features Major Po2z' Aa.V7;; Strctt 4 T Strcm'Watertody g A-k. 73.02' "!D ra )r ty Ij V, T(L'. ko U ffid 4 miles across close 1 of 1 1/13/2004 12:42 PM Census Tract 71.07,San Bernardino Coun...a-Reference Map-AmericanlfftXffflm finder.census.gov/servlet/Ma...7107&tree_id=420&_Iang=en&_bucket_id=5( Census Tract 71.07, San Bernardino County, California 4wi n+�Ls�ltriali.5�i"tt�Y�t r :;..✓ Boundaries ag ` r ..: ; - ' 7s OyuV, State IV cri Census Irr=. lande 61{�.4f _ 3' "". F<>1... ''�"', P7:S.s`�.'; r:. v..Y�� vx•i."^-. err ,.� � .Al ,CXD Plave „'� 40 L�1 t' €' • ' r^"]!i�>r fi„' €s ..� e � l ra.fir 'CJ ttfba`. Area ;_ � .._ '-'f^i..:'�•i�3..�u,�. ". �:`'� � y;;, "a}X. ,�`�y ti;•:;i.a .3ki „! o-., �` -:� .�< {� ,�"� _ '.1�1 atrtisn f:r «�-•t<�, .,E':.. `,.��x. r :. P' -y� r 4 raI.h,'. Features p ar j�Major Ptand a r: ,:` ....F i 5trerz r°. , ��,.• >''` StraamlWitcrbs. a 1,frt4» ^� •"`— F1:Sf�7 '.P•e.' ?: y'? ::i 1RdV. �l'�1.u�. ..k�,.1i;.7Ar1,S "" ?'Lra,.7 ea T _1w 'snisr St i` M:_3 d ,_ ,.�-... River•Siile <- f Q.. a; �:, r ::# t� lttlin�h S rin ...fit..# 4 miles across Close s 1 of 1 1/13/2004 12:44 PM "ABC"LICENSES IN GRAND TERRACE 1. 12490 Michigan St. Grand Terrace Market Type 20 Seung T Kong 2. 21900 Barton RD EZ Mart Type 20 Aamir Bros. Inc. 3. 22045 Barton RD G.T. Shell Type 20 Fahim Saad Tanios 4. 22087 Barton RD Qwik Stop (Arco) Type 21 Ali M Yasin 5. 22310 Barton RD Smart Time Food Type 20 Brenda L Cimino 6. 22400 Barton RD #23 JB's Food & Cocktails Type 47 Edward Mathias 7. 22400-01 Barton RD Food Connection Type 41 San DS Enterprises 8. 22413 Barton RD Pizza Santa Maria Type 41 Jaklain Demain 9. 224441 Barton RD Stater Bros Market 55 Type 21 Stater Bros Markets 10. 22483 Barton RD G&M Oil 105 Type 20 G&M Oil Co, LLC 11. 22488 Barton RD Gallo Gordos Mex. Rest. Type 41 Gevina L. Parra** (This restaurant is now closed but has been replaced by Anita's Casitas) 12. 22493 Barton RD G.T. Liquor Type 21 Ramesh M. Patel Notes: Type 20 = Off-sale beer and wine Type 21 = Off-sale General (Liquor) Type 41 = On-sale beer and wine - eating place Type 47= On-sale General - eating place * *Note: This business is now closed.