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08/12/2004 FIL I -C.' _P Ramp TERR CE g Au ust 12,2004 G 22795 Barton Road ; Grand Terrace California 92313-5295 vv Civic Center '(909)824-6621 ; Fax(909)183-7629 Fax(9U9)783-26Q0 CITY, OF: GRAND. TEIACE Herman Hilkey` ; Mayor CRAXITY-COUNCIL Maryctta Ferre. ; MayorProTem` -REGULAR MEETING '- 'Lee Ann Garcia DonLarldn 2-ND ANI)'14TH''ThurWA-v 6:' p.m:: ' Bea'Cortes Council Members thomas l Schwab CilyManager ,r Council Chambers Gran d Terrace Civic Center- 22.795=Barton Road," ; Grand.Terrace; CA,92313-5295 ' J CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS AUGUST 12, 2004 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road THE CITYQF GRAND TERRACE.COMPLIES-WITH THE AMERICANS WITH_DISABII:ITIE&ACT OE:1990.:IF YOYJ �-' REQUIRE;SPECIAI ASSISTANCE"'TO.PARTICIPATE,IN THIS MEETING;;PLEASE.CALL THE CITY CLERK'S:. OFFICE,AT(909)824:=6621.AT LEAST 48 HOURS PRIOR T,.O'rTHE.MEETING; JF YOU DESIRE TO THE ECITY COUNCIL DURINGTHE MEETING;PLEASE COMPI;ETE:-A REQUEST;_ TOSPEAK FORM AVAILABLE AT THE-ENTRANCE AND PRES.ENT IT TO;THE;CITY,CLERK. SPEAKERS WILT,: BE-CALLED UPON BY THE:MAVOR.AT -HE:APPROPRIATE TIME w ., * Call to Order- * Invocation-Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07-22-2004 Minutes Approve 2. Appointment of Agency Members to a Senior Housing Appoint Subcommittee 3. Award Contract-Construction of a New Single Family Residence Award at 11891 Preston(Chagolla Construction) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE PUBLIC FINANCE AUTHORITY 1. Approval of 07-22-2004 Minutes Approve ADJOURN PUBLIC FINANCE AUTHORITY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 1 COUNCIL AGENDA 08-12-2004 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Registers Dated August 12,2004 Approve B. Ratify 08-12-2004 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 07-22-2004 Minutes Approve E. Travel Authorization for the Code Enforcement Officer to Authorize Attend the CACE Conference in South Lake Tahoe October 5-8,2004 F. Resolution Supporting the Passage of Measure"I"on the Approve November 2,2004 Ballot 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical&Cultural Activities Committee a. Minutes of 07-12-2004 Accept 2. Emergency Operations Committee a. Minutes of 07-06-2004 Accept 3. Crime Prevention Committee a. Accept Resignation of Regular Committee Member Accept/Appoint Claire McElwee and Appoint Alternate Committee Member Patricia E. Smith as a Regular Member b. Accept Resignation of Alternate Committee Accept Member Margaret"Peggy"Reagan B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Appoint Voting Delegate and Alternate for League of Appoint California Cities Annual Conference COUNCIL AGENDA 08-12-2004 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,AUGUST 26,2004 AT 6:30 P.M. AGENDA ITEM REQUESTS FOR THE 08-26-2004 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 08-19-2004. PEEOUNIQ C Ri A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JULY 22, 2004 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on July 22, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferr6, Vice-Chairman Lee Ann Garcia, Agency Member Don Larkin, Agency Member Bea Cortes,Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager Gary Koontz, Community Development Director APPROVAL OF 07-08-2004 MINUTES CRA-2004-21 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to approve the July 8, 2004 Community Redevelopment Agency Minutes. SPECIAL SERVICES AGREEMENT CORPORATION FOR BETTER HOUSING CRA-2004-22 MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIRMAN FERRE, CARRIED 5-0, to enter into an agreement with Corporation for Better Housing to provide the preliminary development work for the development of a Senior Housing Project in the City of Grand Terrace. RESOLUTION APPROVING THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA REFUNDING TAX ALLOCATION BONDS SERIES 2004"A" SERIES 2004 `B"AND SERIES 2004 "C" CRA-2004-23 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE-CHAIRMAN FERRE, CARRIED 5-0, to adopt a Resolution approving the Community CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes July 22,2004 Page 2 Redevelopment Agency of the City of Grand Terrace Community Redevelopment Project Area Refunding Tax Allocation Bonds Series 2004"A",Series 2004`B"and Series 2004 "C". Chairman Hilkey temporarily adjourned the Community Redevelopment Agency Meeting at 6:55 p.m. Chairman Hilkey reconvened the Community Redevelopment Agency Meeting at 9:19 p.m. CLOSED SESSION-REAL ESTATE NEGOTIATIONS (22278 VAN BUREN) Chairman Hilkey announced that the Agency met in Closed Session to discuss Real Estate Negotiations (22278 Van Buren) and that there was no reportable action taken. Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 9:30 p.m., until the next CRA/City Council Meeting scheduled to be held on Thursday, August 12, 2004, at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace STAFF REPORT- CRA ITEM ( X ) COUNCIL ITEM ( ) MEETING DATE: August 12, 2004 r FUNDING REQUIRED NO FUNDING REQUIRED X r- _l SUBJECT: Appointment of Agency Members to a Senior Housing Subcommittee RECOMMENDATION: Appoint two members of the Redevelopment Agency Board of Directors to a subcommittee for Senior Housing Background: Under the direction of the Community Redevelopment Board of Directors, staff is moving forward with its evaluation of the development of a senior housing project using City Redevelopment Low/Moderate Housing funds. On July 22, 2004, the CRA approved an agreement with the Corporation for Better Housing (CBH) to initiate the process. As part of this effort, staff requests that a subcommittee of two CRA Board members be created to provide additional guidance. The subcommittee will attend meetings with staff, CBH, and special 'consultants to assess the needs of seniors in the community and provide direction for the project. The first meeting will be scheduled for Tuesday, August 17, 2004. Recommendation: Staff recommends that the CRA Board of Directors. appoint two members to serve on a senior housing subcommittee with the first meeting to be held on August 17, 2004. •J GLK:gk 1 CRA AGENDA ITEM NO. L CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM GROM TERR CE DATE: U, ('S dL 141) 2- NAME: ADDRESS: SUBJECT: � s L� I AIL 7 )�V j C L/ a-V� do= T y .c1 CITY OF GRAND TERRACE CITY COUNCIL MEETING .D ' REQUEST TO SPEAK FORM GRRt1D TERR CE DATE: NAME: ADDRESS: SUBJECT: 1—/2 r a Y1 � � )Q2 , )-2,W �� , CITY OF GRAND TERRACE CITY COUNCIL MEETING D REQUEST TO SPEAK FORM GRRMD TERR DATE: ` . NAME. , Yt�o ADDRESS: SUBJECT: CITY OF GRAND TERRACE CITY COUNCIL MEETING `17 r REQUEST TO SPEAK FORM 0 GRfHHD TERR CE DATE: $' - Z 'd y NAME: ADDRESS: r SUBJECT: i-�- c c SIT. CITY OF GRAND TERRACE CITY COUNCIL MEETING D REQUEST TO SPEAK FORM GPOHD TERR CE DATE: NAME: / /' (i " ADDRESS: c SUBJECT: ` CITY OF GRAND TERRACE CITY COUNCIL MEETING (AA;Lm REQUEST TO SPEAK FORM GRomv TERR C DATE: / NAME: ADDRESS: 2 7 q(n V,�c� Ad SUBJECT: CITY OF GRAND TERRACE CITY COUNCIL MEETING A ITY , G REQUEST TO SPEAK FORM RHND TERR - l ✓ DATE: NAME: ADDRESS: �Z9 � `V Lim`Q/ <S SUBJECT: eb A t4A—,g A be-os 14Y/ Aad'rl- AS.41 CITY OF GRAND TERRACE CITY COUNCIL MEETING 6:4�� REQUEST TO SPEAK FORM GROHD URR CE NCA DATE: NAME: ADDRESS: Vl G SUBJECT: DATE: August 4, 2004 W.O.# 12-10.2084 TA_FY'R, .LIT y IY RAND TERR C CRA(X) COUNCIL ITEM MEETING DATE: August 12, 2004 SUBJECT: BID FOR THE CONSTRUCTION NEW SINGLE FAMILY RESIDENCE H AT 11891 PRESTON STREET I I DEPARTMENT OF FUNDING REQUIRED XX NO FUNDING REQUIRED ,- `UILDING& SAFETY, Funding to be allocated from Housing Purchase Rehabilitation Program of the Community PUBLIC I WORKS Redevelopment Agency low/moderate housing program,account number 34-700-750. AND HOUSING 22795 Barton Road At the Planning Commission meeting of December 19, 2002 the Commission approved the Suite B request from the Department of Building &Safety/Public Works &Housing to construct a new Grand Terrace single family residence at 11891 Preston Street. The living area will be 1,368 square feet plus a California 92313-5295 two car attached garage.Bids were requested from past bidders, advertised in the local paper and Civic Center F.W.Dodge. The project went to bid on August 3, 2004. There was only one bidder as shown (909) 825-3825 below. Chagolla Construction has built three residences for the CRA in the past. Fax(909) 825-7506 • Chagolla Construction, $169,800.00 STAFF HAS REVIEWED THE BID AND RECOMMENDS THAT COUNCIL: Authorize staff to award the contract in the amount of$169,800.00 to Chagolla Construction. CRA AGENDA ITEM NO. l PENDING PFA APPROVAL CITY OF GRAND TERRACE PUBLIC FINANCING AUTHORITY MINUTES REGULAR MEETING-JULY 22, 2004 A regular meeting of the Public Financing Authority,City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace, California,on July 22, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferr6,Vice-Chairman Lee Ann Garcia, Agency Member Don Larkin, Agency Member Bea Cortes, Agency Member ,Tom Schwab, Executive Director Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Jerry Glander, Building&Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager Gary Koontz, Community Development Director A RESOLUTION APPROVING THE PUBLIC FINANCING AUTHORITY OF THE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA REFUNDING TAX ALLOCATION BONDS SERIES 2004 "A" SERIES 2004 "B"AND SERIES 2004 "C" PFA-2004-01�MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to adopt a Resolution approving the Public Financing Authority of the City of Grand Terrace Community Redevelopment Project Area Refunding Tax Allocation Bonds Series 2004"A",Series 2004`B"and Series 2004 «C„ Chairman Hilkey adjourned the Public Financing Authority Meeting at 7:00 p.m. SECRETARY of the Public Financing Authority of the City of Grand Terrace CHAIRMAN of the Public Financing Authority of the City of Grand Terrace PFA ITEM vchlist - Voucher List ' Page: 1 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53893 7/16/2004 010290 KAISER PERMANENTE Auq. 2004 GARCIA HEALTH INS 10-110-142-000-000 241.41 10-110-120-000-000 66.01 Total : 307.42 53894 7/16/2004 002795 GARCIA, LEE ANN July, 2004 July Council &Agency Stipends 10-110-120-000-000 183.99 32-200-120-000-000 150.00 Total : 333.99 53895 7/16/2004 010147 CORTES, BEA July, 2004 July Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 - 135.05 Total : 285.05 53896 7/16/2004 002450 FERRE', MARYETTA July, 2004 July Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 53897 7/16/2004 003200 HILKEY, HERMAN July, 2004 July Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 53898 7/16/2004 004316 LARKIN, DON July, 2004 July Agency Stipend 32-200-120-000-000 150.00 Total : 150.00 53899 7/20/2004 005702 PUBLIC EMPLOYEES' RETIREMENT 070204 PERS FOR PAYROLL END 7 2 04 10-022-62-00 15,330.23 Total : 15,330.23 53901 7/20/2004 010077 TYMCO INTERNATIONAL, LTD 76420 Pmt#3 STREET SWEEPER LEASE - 16-900-254-000-000 17,209.25 Total : 17,209.25 Page: 1 LPL AC�,r�.-A M N0 R vchlist Voucher List Page: 2 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53902 7/26/2004 010160 CA. DEPT OF MOTOR VEHICLES 07222004 Class B license-Mary Scott 10-440-228-000-000 64.00 Total : 64.00 53903 7/26/2004 010160 CA. DEPT OF MOTOR VEHICLES 07222004 Class B license-Cathy Toth 10-440-228-000-000 64.00 Total : 64.00 53904 7/26/2004 005584 PETTY CASH 7 26 04 PETTY CASH REIMB 10-110-270-000-000 56.45 10-120-270-000-000 33.55 10-125-210-000-000 19.03 10-140-210-000-000 13.57 10-180-270-000-000 12.50 10-190-210-000-000 16.78 10-370-271=000-000 6.75 10-450-246-000-000 35.68 10-808-247-000-000 25.77 16-900-254-000-000 22.84 32-200-270-000-000 10.41 - 32-600-205-000-000 4.54 Total : 257.87 53905 7/26/2004 005702, PUBLIC EMPLOYEES' RETIREMENT 07 16 04 PERS FOR PAYROLL END 7/16/04 10-022-62-00 9,211.37 Total : 9,211.37 53906 7/26/2004 010340 BLUE CROSS OF CALIFORNIA, PERS-CH Aug 2004 HEALTH INS CORTES 10-110-142-000-000 303.67 10-110-120-000-000 52.73 Total : 356.40 53907. 7/26/2004 010066 S.B. COUNTY FIRE DEPARTMENT, CESC07262004 20"5-gal. buckets paint 10-180-245-000-000 50.00 10-450-245-000-000 50.00 Total : 100.00 53909 7/26/2004 001907 COSTCO#478 47817018426/ CHILD CARE SUPPLIES Page:; 2 t vchlist Voucher List Page: 3 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53909 7/26/2004 001907 COSTCO#478 (Continued) 10-440-220-000-000 11.50 10-440-228-000-000 82.61 10-440-220-000-000 - - 17.09 10-440-228-000-000 60.00 Total : 171.20 53910 7/26/2004 005540 PC WORLD 07262004 1 yr. renewal PC World maq 10-140-210-000-000 24.95 Total : 24.95 53912 7/29/2004 001206 ARROWHEAD CREDIT UNION June/July, 2 July VISA expenses 10-120-210-000-000 72.00 10-180-268-000-000 85.90 10-440-223-000-000 96.93 10-450-246-000-000 118.16 32-200-210-000-000 17.95 34-700-750-000-000 393.29 Total : 784.23 53914 8/2/2004 010101 CORDERO, DINORAH - 081104 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 53915 '-8/2/2004 006614 SCHWAB, THOMAS 081704 BIRTHDAY BONUS 10-120-110-000-000 50.00 Total : 50.00 53916 8/2/2004 010106 MILLER, ROBERTA 082304 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 53917 8/2/2004 006315 ROLLINS, RICHARD July, 2004 July Open/Close/Clean Park - 10-450-245-000-000 1,147.00 Total : 1,147.00 53918 8/2/2004 004587 MANAGED HEALTH NETWORK mhn8104 MANAGED HEALTH NETWORK Page: 3 vchlist Voucher List Page: 4 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53918 8/2/2004 004587 MANAGED HEALTH NETWORK (Continued) 10-022-61-00 10.74 10-120-142-000-000 10.95 10-125-142-000-000 10.95 10-140-142-000-000 16.38 10-172-142-000-000 2.91 10-175-142-000-000 2.35 10-180-142-000-000 16.50 10-370-142-000-000 7.73 10-380-142-000-000 5.48 10-440-142-000-000 141.84 10-450-142-000-000 5.48 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.32 34-800-142-000-000 10.95 Total : 268.50 53919 8/2/2004 005452 PACIFICARE OF CALIFORNIA hea1th080104 PACIFICARE HEALTH INS 10-120-142-000-000 545.08 10-125-142-000-000 405.38 10-140-142-000-000 935.25 10-172-142-000-000 237.34 10-175-142-000-000 189.88 10-180-142-000-000 716.65 10-370-142-000-000 488.57 10-380-142-000-000 241.41 10-440-142-000-000 482.82 10-450-142-000-000 202.69 21-572-142-000-000 272.53 32-370-142-000-000 139.59 34-400-142-000-000 997.34 10-022-63-00 6,101.62 10-110-142-000-000 390.17 Total : 12,346.32 53920 8/2/2004 006772 STANDARD INSURANCE COMPANY std080104 STANDARD INS- LIFE AND DISABILITY Page: 4 vchlist V ':her List Page: 5 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53920 8/2/2004 006772 STANDARD INSURANCE COMPANY (Continued) 10-120-142-000-000 18.25 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26. 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 _ 9.10 10-380-142-000-000 6.50 10-440-142-000-000 76.75 10-450-142-000-000 6.50 21-572-142-000-000, 5.87 32-370-142-000-000 2.60 34-400-142-000-000 21.44 34-800-142-000-000 11.75 10=022-63-00 1,222.37 Total : 1,437A 2 53921 8/2/2004 003420 INLAND COUNTIES INSURANCE SVCS denta1080104 DENTAL&VISON FOR 8/04 .10-022-63-00 46.78 10-022-61-00 27.77 10-022-63-00 917.40 Total : 991.95 53922 8/3/2004 005529 SBC CALIFORNIA 07142004 July phone charge 10-190-235-000-000 1.70 Total : 1.70 53923 8/3/2004 010164 GREAT-WEST 7 04 def corn DEF COMP 7 04 LOANS 8.04 10-022-63-00 15,973.11 10-022-64-00 2,536.02 Total :- 18,509.13 53925 8/4/2004 005529 SBC CALIFORNIA 0.7162004 June/July phone-C. Care 10-440-235-000-000 16.10 Total : 16.10 53967 8/12/2004 001024 ACCENT PRINT& DESIGN 240611 1000 BUSINESS CARDS FOR CATHYV— Page: 5 vchlist Voucher List Page: 6 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53967 8/12/2004 001024 ACCENT PRINT& DESIGN (Continued) 10-440-230-000-000 176.00 10-440-230-000-000 13.64 240634 PRINTING.OF NEWSLETTER FOR SENIORS 10-805-222-000-000 90.51 Total : 280.15 53968 8/12/2004 001040 ADDINGTON, MATTHEW July, 2004 July Planning Comm Stipend 10-801-120-000-000 50.00 - Total : 50.00 53969 8/12/2004 007259 AMERINATIONAL COMMUNITY SERV. 76368 PIRT Policy&appraisal 34-700-100-000-000 330.00 Total : 330.00 53970 8/12/2004 010084 BIDNEY, ROBERT July, 2004 July Planning Comm Stipend 10-801-120-000-000 50.00 Total : 50.00 53971 8/12/2004 001456 BOISE CASCADE OFFICE PRODUCTS 235853 Copier paper 10-190-212-000-000 103.87 348329 C. Care office supplies 10-440-210-000-000 266.69 353417 Office supplies-AhSue 10-440-210-000-000 195.42 466221 C. Care Office Supplies 10-440-210-000-000 57.48 Total : 623.46 53972 8/12/2004 001745 CHAMPLAIN PLANNING PRESS 07272004 1 yr. renewal-PI Comm. Journal 10-801-274-000-000 95.00 Total : 95.00 53973- 8/12/2004 010218 CHEVRON &TEXACO CARD SERVICES 789819195740 July vehicle fuel 10-180-272-000-000 246.33 16-900-254-000-000 48.94 Total : 295.27 } Page: 6 vchlist %i xcher List Page: 7 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date- Vendor Invoice Description/Account Amount 53974 8/12/2004 001840 COLTON, CITY OF 000288 CODE ENF SRVS-ANIMAL CONTROL 10-190-256-000-000 3,291.66 Total : 3,291.66 53975 8/12/2004 001867 COMMERCIAL LANDSCAPE SUPPLY 129764 LANDSCAPE SUPPLIES 10-450-245-000-000 169.87 129797 LANDSCAPE SUPPLIES 10-450-245-000-000 202.91 Total : 372.78 53976 8/12/2004 010086 COMSTOCK, TOM July; 2004 July Planning Comm Stipend 10-801-120-000-000 50.00 Total : 50.00 53977 8/12/2004 010330 CORONA COATINGS CORP. 0001463 ROOF REPAIR FOR FIRE STATION#23 - 10-190-272-000-000 5,450.00 Total : 5,450.00 53978 8/12/2004 001907 COSTCO#478 478 14 0133 CHILD CARE SUPPLIES 10-440-228-000-000 118.83 10-440-220-000-000 50.00 Total : 168.83 53979 8/12/2004 001930 DAILY JOURNAL CORPORATION B695691 PUBLICATION OF.PUBLIC NOTICE IN THE SAN 10-370-230-000-000 58.46 B698222 LEGAL ADVERTISING 10-125-230-000-000 44.24 B698558 LEGAL ADVERTISING 10-125-230-000-000 30.81 B700927 LEGAL ADVERTISING 10-125-230-000=000 29.23 13700944 LEGAL ADVERTISING 10-125-230-000-000 167.48 B704176 LEGAL ADVERTISING 10-125-230-000-000 167.48 B704180 LEGAL ADVERTISING 10-125-230-000-000 31.60 Page: 7 vchlist Voucher List Page: 8 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53979 8/12/2004 001930 DAILY JOURNAL CORPORATION (Continued) Total : 529.30 53980 8/12/2004 003210 DEPT 32-2500233683 13592/729645 HARDWARE AND SUPPLIES 10-450-245-000-000 73.45 10-450-245-000-000 5.69 10-805-245-000-000 22.41 13770/729648 HARDWARE AND.SUPPLIES 10-450-245-000-000 15.18 15992/529668 HARDWARE AND SUPPLIES 10-180-245-000-000 79_48 19975/129704 HARDWARE AND SUPPLIES 10-450-245-000-000 16.05 26803/429781 HARDWARE AND SUPPLIES 10-180-218-000-000 40.09 10-450-245-000-000 33.67 10-180-218-000-000 3.11 10-450-245-000-000 2.61 2877/7019944 HARDWARE AND SUPPLIES 10-450-245-000-000 68.65 29785/129816 HARDWARE AND SUPPLIES 10-450-245-000-000 15.58" Total : 375.97 53981 8/12/2004 002082 DISCOUNT SCHOOL SUPPLIES D63683280102 CHILD CARE SUPPLIES 10-440-223-000-000 389.99 Total : 389.99 53982 8/12/2004 002165 DRUG ALTERNATIVE PROGRAM 4334 Debris removal-PrestonNictoria 34-700-750-000-000 75.00 4378 LAWN CARE 34-700-767-000-000 40.00 Total : 115.00 53983 8/12/2004 010055 EMPIRE DEVELOPMENT SOLUTIONS 2004.127 July OAC services 32-600-205-000-000 2,890.00 2004.128 CONSULTING SERVICES 34-400-255-000-000 1,080.00 Page: 8 i . r� vchlist Voucher List Page: 9 08/05/2004 2:21:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53983 8/12/2004 010055 EMPIRE DEVELOPMENT SOLUTIONS (Continued) 2004.128a July Sr. Housing services 34-400-255-000-000 370.00 - - Total : 4,340.00 53984 8/12/2004 010329 FOUNDATION OF GRAND TERRACE July, 2004 JuIV Larkin stipend donation 10-110-120-000-000 250.00 Total : 250.00 53985 8/12/2004 002740 FRUIT GROWERS SUPPLY 32064542 MAINT SUPPLIES 10-450-245-000-000 46.16 32064681 MAINT SUPPLIES , 10-450-245-000-000 22.92 32064690 MAINT SUPPLIES 10-450-245-000-000 48.62 32064898 2,post hole diggers 10-450-246-000-000 91.91 32064928 MAINT SUPPLIES 10-450-245-000-000 25.33 32064929 MAINT SUPPLIES 10-450-245-000-000 4.47 32064940 MAINT SUPPLIES 10-450-245-000-000 9.37 32064941 MAINT SUPPLIES 10-450-245-000-000 33.66 32064965 Park maint tools - 10-450-246-000-000 381.93 Total : 664.37 53986 8/12/2004 002867 GOLDEN PROTECTIVE SERVICES 40229 C. Care-Latex GLOVES 10-440-228-000-000 85.98 Total : 85.98 53987 8/12/2004 003020 GREENWOOD'S UNIFORM COMPANY 34071 UNIFORMS 10-180-218-000-000 168.90 Total : 168.90 Page: 9 vchlist Voucher List Page: 10 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53988 8/12/2004 010384 GUSTAFSON, CYNTHIA 08032004 Refund swim fee 10-430-30 14.00 Total : 14.00 53989 8/12/2004 003213 HONEYWELL ACS SERVICE 2858863 HVAC SERVICES 10-180-257-000-000 4,922.00 2911601 HVAC SERVICES 10-440-246-000-000 1,182.00 10-805-246-000-000 1,182.00 784639 -HVAC repair-C. Care 10-440-246-000-000 258.75 Total : 7,544.75 53990 8/12/2004 003216 HOUSTON & HARRIS PCS, INC. 04-10574 HYDRO-WASHING 21-573-602-000-000 700.00 Total : 700.00 53991 8/12/2004 003224 HYDRO-SCAPE PRODUCTS INC. 3489448-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 340.07 Total : 340.07 53992 8/12/2004 010383 IBARRA,VICTOR 08022004 Refund dup dog lie-fee 10-200-15 30.00 Total : 30.00 53993 8/12/2004 003800 JAGUAR COMPUTER SYSTEMS INC 36284 INTERNET WEBSITE HOSTING 10-180-255-000-000 75.00 Total : 75.00 53994 8/12/2004 004370 LELAND NURSERY 210573 PLANTS &SUPPLIES 10-450-246-000-000 26.10 - Total : 26.10 53995 8/12/2004 004620 MCI TELECOMMUNICATIONS 06028598 JUIy phone usage/charges 10-190-235-000-000 37.28 10-440-235-000-000 300.96 10-450-235-000-000 16.93 10-805-235-000-000 35.98 Page: 10 vchlist Voucher List Page: 11 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53995 8/12/2004 004620 MCI TELECOMMUNICATIONS (Continued) Total : 391A5 53996 8/12/2004 010326 NATIONS RENT 0182 1014276 Water trailer rental-Rollins Pk 32-600-205-000-000 291.00 Total : 291.00 53997 8/12/2004 005435 ORIENTAL TRADING COMPANY 593118243-01 CHILD CARE SUPPLIES 10-440-223-000-000 301.74 593356603-01 CHILD-CARE SUPPLIES 10-440-223-000-000 26.80 Total : 328.54_ 53998 8/12/2004 005450 OTIS ELEVATOR COMPANY SAU06425V804 ELEVATOR MAINTENANCE 10-180-245-000-000 266.43 Total : 266.43 53999 8/12/2004 005586 PETTY CASH 08032004 Replenish c. care petty cash 10-440-223-000-000 77.74 10-440-228-000-000 47.52 10-440-221-000-000 40.33 Total : 165.59 54000 8/12/2004 005668 PRECISION GRADING 1058 REMOVE EXCESS MATERIAL FROM V-DITCH — 10-180-255-000-000 2,780.00 - Total : 2,780.00 54001 8/12/2004 005673 RENTAL SERVICE CORPORATION 21164922-001 PURCHASE MAINT GLOVES 10-180-218-000-000 103.18 Total : 103.18 54002 8/12/2004 006310 ROADRUNNER STORAGE Auq, 2004 Aug. storage 10-140-241-000-000 63.00 Total : 63.00 54003 8/12/2004 006335 ROQUET PAVING INC. 0710-04 STREET PATCHING 16-900-257-000-000 10,165.90 Total : 10,165.90 v Page: 11 vchlist Voucher List Page: 12 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54004 8/12/2004 006504 S.B. FIRE D EPT./HAZ.MATERIAL GT105CC HOUSEHOLD HAZ WASTE FEES 10-190-258-000-000 2,565.25 Total : 2,565.25 54005 8/12/2004 006435 SAN BERNARDINO, CITY OF 35948 ANIMAL DISPOSAL FY 2004/05 10-190-256-000-000 750.00 Total : 750.00 54006 8/12/2004 010103 SIMPLEX GRINNELL L.P. 046-76678 Annual Extinquisher Insp/Service 10-180-245-000-000 464.09 Total : 464.09 54007 8/12/2004 006681 SMART& FINAL 48761 CHILD CARE SUPPLIES 10-440-223-000-000 68.65 83056 CHILD AARE SUPPLIES 10-440-223-000-000 62.26 Total : 130.91 54008 8/12/2004 006720 SO.CA.EDISON COMPANY July, 2004 July Electricity 10-190-238-000-000 4,498.47 10-450-238-000-000 1,168.78 16-510-238-000-000 328.63 34-400-238-000-000 110.07 10-175-238-000-000 40.02 10-172-238-000-000 50.03 10-440-238-000-000 1,289.32 15-500-601-000-000 17.69 10-805-238-000-000 943.38 Total : 8,446.39 54009 8/12/2004 006778 STAPLES CREDIT PLAN 9146564127 Office supplies - 10-180-210-000-000 90.65 9146603177 Office supplies 10-370-210-000-000 78.77 Total : 169.42 54010 8/12/2004 006898 SYSCO FOOD SERVICES OF L.A. 4070715182 C. Care food supplies 10-440-220-000-000 616.78 Page: 12 vchlist voucher List Page: 13 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54010 8/12/2004 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 4070821790 C. Care food supplies 10-440-220-000-000 15.84 4071410510 C. Care food supplies - 10-440-220-000-000 465.13 4071610556 C. Care FOOD SUPPLIES 10-440-220-000-000 34.23 4072113451 C. Care Food Supplies 10-440-220-000-000 602.71 4072810197 C. Care FOOD SUPPLIES 10-440-220-000-000 653.32 Total : 2,388.01 54011 8/12/2004 010316 TEACHERS' DISCOUNT M51110160101 CHILD CARE SUPPLIES 10-440-223-000-000 106.47 Total : 106.47 54012 8/12/2004 010091 TELEPACIFIC COMMUNICATIONS 973818-0 July phone fees/charges 10-190-235-000-000 1,053.32 Total : 1,053.32 54013 8/12/2004 007027 TOYS R US T0202-2 C-98 C. Care supplies 10-440-223-000-000 68.94 Total : 68.94 54014 8/12/2004 007795 WAXIE 64538176a CREDIT-RET VIBRA-GROOMER II - 10-180-245-000-000 -42.08 64588767 03 Vibragroomer 10-180-245-000-000 70.95 10-180-245-000-000 5.50 64886799 03 Cleaning supplies 10-180-245-000-000 586.76 Total : 621.13 54015 8/12/2004 007880 WEST GROUP 807030402 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Page: 13 vchlist Voucher List Page: .14 08/05/2004 2:27:34PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54015 8/12/2004 007880 WEST GROUP (Continued) Total : 133.61 54016 8/12/2004 007905 WHITLEY, BRIAN July, 2004 July Planninq Comm Stipend 10-801-120-0.00-000 50.00 Total : 50.00 54017 8/12/2004 007925 WILSON, DOUG July, 2004 July Planninq Comm Stipend 10-801-120-000-000 50.00 Total : 50.00 79 Vouchers for bank code: bofa Bank total : 138,576.69 79 Vouchers in this report Total vouchers : 138,576.69 I certify that, to -the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and -appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 14 vchlist Voucher List Page: 1 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53900 7/20/2004 001038 VERIZON WIRELESS-LA 1871712087 June cell serv-Bldq &Safety 34-400-235-000-000 110.34 Total : 110.34 53908 7/26/2004 005529 SBC CALIFORNIA June, 2004 June pay phone service 10-450-235-000-000 53.88 10-440-235-000-000 51.95 Total : 105.83 53911 7/29/2004 001206 ARROWHEAD CREDIT UNION June/July, 2 June VISA expenses 23-200-12-00 198.90 10-110-270-000-000 368.03 10-120-270-000-000 26.81 32-200-270-000-000 395.85 34-800-272-000-000 19.36 Total : 1,008.95 53913 7/30/2004 005529 SBC CALIFORNIA June, 2004 June DSL service 10-380-235-000-000 182.08 Total : 182.08 53924 8/3/2004 010385 THE PUBLIC RESTROOM COMPANY 168 Rollins Pk restroom balance 32-600-207-000-000 19,394.14 Total : 19,394.14 53926 8/12/2004 001023 ABC SCHOOL SUPPLY INC X00323070102 CHILD CARE SUPPLIES 10-440-228-000-000 61.96 Total : 61.96 53927 8/12/2004 010293- AVAYA, INC. 2718658292 June/July phone maint 10-190-246-000-000 112.17 Total : 112.17 53928 8/12/2004 010380 BOEG, DANA 3703 7/26/04 Dropped w/credit on acct 10-440-23 285.50 Total : 285.50 Page: 1 vchlist Voucher List Page: 2 68/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 53929 8/12/2004 001759 C H J 64689 June Preston/Victoria soils work 34-700-750-000-000 2,058.50 Total : 2,058.50 53930 8/12/2004 010218 CHEVRON &TEXACO CARD SERVICES 789819195740 June fuel , - 10-180-272-000-000 609.83 Total : 609.83 53931 8/12/2004 001840 COLTON, CITY OF 000263 Dec/Apr/May Code Enf Srvs 10-190-256-000-000 260.00 Total : 260.00 53932 8/12/2004 001942 DATA TICKET INC. 10071 PARKING CITATION PROCESSING 10-140-255-000-000 100.00 Total : 100.00 53933 8/12/2004 010366 DUDEK&ASSOCIATES 20042992 OAC 32-600-205-000-000 1,115.63 20043546 OAC - 32-600-205-000-000 1,160.63 Total : 2,276.26 53934 8/12/2004 002723 FRASER CONSTRUCTION,-EARL 1 4"Sewer Lateral 34-700-750-000-000 2,500.00 Total : 2,500.00 53935 8/12/2004 010389 HANSON, FRANK 08032004 Refund swim fee - 10-430-30 14.00 Total : 14.00 53936- 8/12/2004 003152 HARPER& BURNS LLPN June, 2004 June prof services 10-160-250-000-000 2,690.00 Total : 2,690.00 53937 8/12/2004 010307- HART CROWSER INC. 406324 Phase 2 work-22645 G.T. Rd. 34-500-724-000-000 5,521.41 Total : 5,521.41 Page: 2 vchlist -x ,Cher List Page: 3 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa " Voucher Date -- Vendor Invoice Description/Account Amount 53938 8/12/2004 010387 HEGARDT, LYNN 08032004 Refund swim fee 10-430-30 14.00 Total : 14.00 53939 8/12/2004 003171 HINDERLITER de LLAMAS &ASSOC. 0009717-IN 3rd Qtr Tax/audit services 10-140-250-000-000 150.00 32-370-255-000-000 150.00 10-300-02 3,908.13 Total : 4,203.13 53940 8/12/2004 006880 IDENTIX IDENTIFICATION SRVS June, 2004 June fingerprint-T. Hanna 10-440-228-000-000 97.00 Total : 97.00 53941 8/12/2004 010302 IMPRESSIVE ENGRAVINGS 5099 Paver engravings 23-200-61-00 435.00 Total : 435.00 53942 8/12/2004 003490 INMARK/VICTOR 26154 C. Care name tags 10-440-210-000-000 22.98 Total : 22.98 53943 8/12/2004 003800 JAGUAR COMPUTER SYSTEMS INC 36526 EDEN SERVER MEMORY UPGRADES 10-380-249-000-000 961.00 10-380-249-000-000 61.30 36526a Eden server upgrade 10-140-255-000-000 971.66 Total : 1,993.96 53944 8/12/2004 003850 JANI-KING 06041771 5/22 C. Care carpet cleaning 10-440-228-000-000 50.00 Total :. 50.00 53945 8/12/2004 010388 JUAREZ, SALLY 08032004 Refund swim fee (2 children) 10-430-30 28.00 Total : 28.00 53946 8/12/2004 004380 LEGEND BUILDING MAINTENANCE JUNE06-2004- JANITORIAL SUPPLIES Page: 3 i vchlist Voucher List Page: 4 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53946 8/12/2004 004380 LEGEND BUILDING MAINTENANCE (Continued) 10-180-245-000-000 250.00 Total : 250.00 53947 8/12/2004 010210 LILBURN CORPORATION 04-0721 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 2,115.25 Total : 2,115.25 53948 8/12/2004 010381 MC CONNELL, JEFFREY 06302004 Refund 10-700-01 200.00 Total : 200.00 53949 8/12/2004 004670 MIRACLE MILE CAR WASH 402401 June car washes 10-440-272-000-000 6.00 402401a CAR WASHES &OIL CHANGES 10-180-272-000-000 2.00 Total : 8.00 53950 8/12/2004 010041 NOLTE ASSOCIATES INC. 4090070 ALTA Survey-Apr/May Services 34-500-726-000-000 720.00 4100180 ALTA survey-May/June services 34-500-726-000-000 8,280.00 4110198 June OAC services 32-600-205-000-000 235.50 Total : 9,235.50 53951 8/12/2004 010208 RATELLE, DAZE &ASSOCIATES June 2004 June services 34-400-251-000-000 2,100.00 Total : 2,100.00 53952 8/12/2004 010238 RAYCO PLUMBING, HEATING &AIR 07152004 INSTALL OF SINK 10-805-246-000-000 550.00 Total : 550.00 53953 8/12/2004 010256 RIVERSIDE YMCA June04 June lifeguard/swim class hours 10-180-250-000-000 1,780.00 Total : 1,780.00 Page: 4 vchlist Wvucher List Page: 5 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53954 8/12/2004 006341 ROSENOW SPEVACEK GROUP INC. 0014549 JUNE 5-YR IMPLEMENTATION PLAN SRVS 32-600-211-000-000 151.50 Total 151.50 53955 8/12/2004 006557 S.B. COUNTY DEPT. PUBLIC WORKS FC 296/04 NPDS FLOOD CONTROL SERVICES AGREEMEN 12-903-701-000-000 1,600.00 Total : 1,600.00 53956 8/12/2004 006560 S.B. COUNTY WASTE SYSTEMS DIV. 014123 DUMP-CHARGES 16-900-253-000-000 58.66 Total : 58.66 53957 8/12/2004 0064.35 SAN BERNARDINO, CITY OF 35958 - ANIMAL SHELTER SERVICES 10-190-256-000-000 290.00 Total : 290.00 53958 = 8/12/2004 006614 SCHWAB, THOMAS 07202004 Reimb 6/17 SACTO trip expenses 32-200-270-000-000 32.00 10-110-270-000-000 32.00 Total : 64.00 53959 8/12/2004 010386 SHAW, DEBRA 08032004 Refund swim fee_ - 10-430-30 14.00 Total : 14.00 53960 8/12/2004 010316 TEACHERS' DISCOUNT M51084590101 CHILD CARE SUPPLIES 10-440-228-000-000 25.58 M51084590103 CHILD CARE SUPPLIES 10-440-228-000-000 74.34 Total : 99.92 53961 8/12/2004 007034 TRANSPORTATION ENGINEERING 453 TRAFFIC ENG SVCS &GRANT 10-370-255-000-000 300.00 453a June Barton bridge work 47-100-250-001-000 127.50 453b June G.T. Elementary consult 10-180-255-000-000 537.50 Page: 5 vchlist Voucher List Page: 6 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 53961 8/12/2004 007034 TRANSPORTATION ENGINEERING (Continued) Total : 965.00 53962 8/12/2004 007220 UNDERGROUND SERVICE ALERT 2004060280 June Dig Alert service 16-900-220-000-000 50.40 Total : 50.40 53963 8/12/2004 007854 WESTERN EXTERMINATORS CO 196249 PEST CONTROL 10-180-245-000-000 76.00 10-805-245-000-000 29.00 10-440-245-000-000 65.00 34-400-246-000-000 33.50 Total : 203.50 53964 8/12/2004 007920 WILLDAN 062-7260 June Plan Rev& Inspection Srvs 10-172-250-000-000 1,844.14 34-400-251-000-000 1,645.00 062-7261 June Engineering Plan Check 10-172-250-000-000 570.00 Total : 4,059.14 53965 8/12/2004 007987 XEROX CORPORATION 003777700 DOWNSTAIRS XEROX 10-190-700-000-000 491.89 10-190-246-000-000 7,461.95 10-190-700-000-000 38.12 10-190-246-000-000 578.30 003777701 Copier print charges 10-190-700-000-000 12.29 003967454 CM CREDIT-WRONG METER READING 10-190-246-000-000 -7,952.58 Total : 629.97 53966 8/12/2004 007984 YOSEMITE WATERS 6/30/04 BOTTLED WATER SERVICE 10-440-238-000-000 65.45 10-805-238-000-000 23.80 34-400-238-000-000 11.90 10-190-238-000-000 124.95 Total : 226.10 Page: 6 vchlist Voucher List Page: 7 08/04/2004 4:52:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 46 Vouchers for bank code: bofa Bank total : 68,785.98 46 Vouchers in this report Total vouchers : 68,785.98 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by-me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 7 vchlist Voucher List Page: 1 08/05/2004 3:09:10PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54018 8/12/2004 010328 EGN CONSTRUCTION 109-04 COMBINED ROADWAY PROJECT 20-200-721-000-000 12,754.76 - 12-903-705-000-000 - - 2,878.00 34-500-725-000-000 3,662.90 34-700-750-000-000 2,507.34 Total : 21,803.00 1 Vouchers for bank code: bofa Bank total : 21,803.00 1 Vouchers in this report Total vouchers : 21,803.00 1 certify that, to the best of my knowdge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of City and Agency. Larry Ronn w, Finance Director 1 Page: 1 ar CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JULY 22, 2004 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on July 22, 2004, at 6:30 p.m. PRESENT: Herman Hilkey, Mayor Maryetta Ferr6, Mayor Pro Tern Lee Ann Garcia; Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT: Steve Berry, Assistant City Manager - Gary Koontz, Community Development Director The City Council meeting was opened with invocation by Kim Hathaway, followed by the Pledge of Allegiance led by Councilwoman Garcia. SPECIAL PRESENTATIONS-None CONSENT CALENDAR CC-2004-74 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Registers Dated July 22, 2004 3B. Ratify 07-22-2004 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 07-08-2004 Minutes 3E. Resolution to Direct Collection of Delinquent Sewer User Fees on San Bernardino County Tax Roll 2004-2005 PUBLIC COMMENT Mayor Hilkey,indicated that he received feedback from members of the community after the Council Minutes July 22,2004 Page 2 outburst at the last Council Meeting. He indicated that the podium is where the right of speech and the right of the City takes place. If someone desecrate that by acting out then otherpeople that have a legitimate sensible word to say are hesitant to come forward and talk in public. Because of that, if there is an outburst like the last meeting the microphones will be cut and the Council will take a recess. Ed O'Neal,22608 Minona Drive,indicated that he served as the field representative with the Third District Supervisor for over 20 years. At the Supervisor level they came to realize that public comment didn't need to take more than 30 seconds. Sid Bailey, 11815 Arliss Lane,indicated that he watches the Council Meetings on television. He stated that it is nice to see residents interested in what is going on in the community and getting involved,however,he would like to see the Council stop outbursts at the meetings. Jeffrey McConnell, 21758 Walnut, stated that he would like to try to restore order to City Council Meetings and Planning Commission Meetings. The outburst that Mr. Bailey referred to was directed.at him. He indicated that he is a resident and Volunteer to Grand Terrace and volunteers over 30 hours a month taking pictures and writing articles for the Chamber of Commerce and the people of Grand Terrace. Two weeks ago the Council was looking for a volunteer to write the argument against the Directly Electing the Mayor by vote Measure. He feels that Mrs. Guzman is frequently uncontrollable at the podium and has gotten away with it on a regular basis and will continue to do so. He feels that the podium is the ultimate symbol of democracy in Grand Terrace and Mrs. Guzman has repeatedly violated and disrespected it. He encouraged the City Council and Planning Commission to follow the rules and procedures with regards to public meetings and indicated that he will not be volunteering anything to benefit the City Council until he sees order and respect restored to the meetings. Bob Best,23045 Jensen Court,indicated that he moved to Grand Terrace 18 years ago. Over the years he has observed the increase of both legal and illegal fireworks. He leaves the community on the 4`"of July. He feels that there must be a more positive way to celebrate our countries independence. He expressed his interest in doing something different and maybe working our way out of the fireworks sales. JoAnn Johnson, 12723 Mt. Vernon, indicated that the Seniors as a group are in favor of senior housing. Senior housing is important to Grand Terrace. She is in favor of the study. The seniors are willing to help in anyway possible. Virginia Harford, 11825 Arliss Way, indicated that she agrees with JoAnn Johnson with regards to the senior housing. She apologized sincerely if she in any way resembled what Mr.McConnell is talking about. She feels that the Outdoor Adventure Center is a good idea and she feels that the housing for seniors is a good idea. Council Minutes July 22,2004 Page 3 Don Smith, 12029 Mt. Vernon Avenue, feels that there needs to be responsibility in democracy and feels that the Blue Mountain Outlook is done in very good taste. Jim King, 22928 Palm Avenue, indicated that he is the Chairman of the Foundation for Grand Terrace also Public Affairs Manager for the Gas Company. He reported that the Foundation has a website www.foundationofQrandterrace.or . The foundation has raised $57,906.00. He thanked Councilman Don Larkin for donating his stipend to the Foundation. He reported that July 31 is graffiti day where they will paint the south side of the wall near the Terrace Assisted Living Facility. He encouraged everyone to come out and help at 8 am outside of the Gage Canal. Jaci Hamill,23034 Peacock Court,indicated that she is making her comments as a concerned citizen of Grand Terrace and should not be in anyway construed as a statement for any organization or another person. She stated that while it is the right of every citizen to voice their opinion it is wrong to slander and make false statements. Over the last few months the citizens of Grand Terrace have been exposed to manyuntruths and slanderous statements via newspapers,city council meetings and by gossip. With the intent of hurting individuals,our city and our organizations within the City. Citizens do not know what or who to believe. She feels that.this is detrimental to the integrity of our society and our city. She indicated that she,after resigning from the Grand Terrace Republican Women,she has been a recipient of these untrue statements. We must all come together and resolve our issues. We must recognize that we can't always get what we want and,must respect what others want too. She challenged the citizens of Grand Terrace who are unhappy with the City and/or any business or organization to go directly to the source and sit down and discuss their issues with them and remember that there are two sides to every story. She challenged the City Council of Grand Terrace to represent the citizens in a professional and authorative manner. David Sadler, 12233 Michigan Street,indicated that when residents attend Council Meetings they are intimidated and may not get up and give their comments because of the reaction of those in the audience. He urged the Council to take into account what has been heard this evening and move forward and implement the policy in all of the future meetings. Tom Comstock, 12395 Vivienda Avenue, indicated that he is one of the Planning Commissioners for Grand Terrace. He applauded the Mayor for standing up and taking control back from residents. He has sat through lengthy Planning Commission Meetings when there are some residents who feel that they have the right to say outbursts in the middle of the meeting and cutting people off as well as criticizing them. He expressed his concern with literature that is being passed around the community as factual. He indicated that there are residents that will not come and state their comments due to the intimidation of those making comments during the meetings. He feels that the community is moving forward and he is pleased with how things are going. Council Minutes July 22,2004 Page 4 Jillian Hendrix, 11978 La Cross Avenue, indicated that those in her age group do not have a high regard for those in authority,however,they want to be heard and know that what they say matters. They are turned off on the whole notion of politics. She would like to appeal to not only the Council but to the community,if you want the youth,the ones that are going to be taking over and sitting in those seats one day to be interested in democracy and the system you must lead by example and show proper respect and order. Janelle Neill, 22620 Main Street, indicated that she was at a recent Planning Commission meeting and after that meeting she was appalled at the response of the community. She feels that everyone should keep an open mind and stop spreading lies. She feels that the Council and the Planning Commission is doing a great job. Patricia Farley, 12513 Michigan Street, indicated that she wants to make a comment regarding the meeting on July 8, 2004 for the record. At one part in the first part of the meeting, she spoke to the Council about the community awareness group. Later in the meeting she suggested that Frank Guzman should write the pros of electing our own Mayor since he was a major force on getting it on the November ballot. If we are going to hear both sides you want to hear the most extreme opinions. She was not convinced that they would get that. She was personally embarrassed after the meeting when she realized that some people in Grand Terrace assumed that Betty Guzman's personal attack on Jeff McConnell was the reflection of the views and opinions of the Community Awareness Group and of her personally. She and other participants of the Community Awareness Group including Frank Guzman, if he attends, will need to be careful to identify when they are speaking their individual opinions and when they are speaking publicly for the group as a whole. Jeff McConnell made an error in saying that Betty Guzman was a part of the Community Awareness Group, she has never attended a meeting. She personally feels that the personal attack on JeffMcConnell at the last meeting was unfortunate and it was unrelated to the issue that was being discussed,however,she feels that it is very important forpeople to understand that while it is nice to have a paper with information in it, the Blue Mountain Outlook is published by the Chamber of Commerce in an effort to promote the City and make it look good. People need to seek out conflicting input about City issues from additional sources in order to totally understand the issues. She appreciates Jeff's efforts to try to print some of the opinions in the Blue Mountain Outlook of those who disagree with City proj ects. The Community Awareness Group is a group of people that do all agree. Their effort is to communicate and try and help solve the issues by having complete and accurate information and talking about it and making suggestions. She expressed her concern with allowing fireworks in the City. Barney Karger, 11668 Bernardo Way, expressed his concern with the location of the proposed Senior Housing Project. He feels that the property on the other side of the Senior Center would be abetter location for the project. He indicated that it is the Mayor's job to control the meetings, however, it is also his job to let people blow off steam and feels that Council Minutes July 22,2004 Page 5 the current Mayor does a good job at that. He stated for all the people that are afraid to stand up and make comments at Council meetings "A Brave Man dies but once a coward dies many times." Hank Ramey, 21845 Grand Terrace Road #23, feels that the City as a whole has not been open to the public and a lot of people feel that the City is pulling a fast one with the Outdoor Adventure Center. He feels that the City does not need a Outdoor Adventure Center. He suggested that the Council table the Outdoor Adventure Center. He feels that the City needs people on the Council that actually represents them and to be a part of the community. He feels that the City needs to get back to the people and all things should be planned out thoroughly. Bobbie Kay Forbes, 11850 Burns Avenue,indicated that statements have been made about members of the Chamber of Commerce, the board and the Blue Mountain Outlook. She feels that Betty Guzman has been the most vocal, she feels that she has the right to her opinion, however, she feels that she should get her facts straight. The Chamber of Commerce consists of approximately 15 volunteers including herself. She volunteers her time because she cares about the community. The Chamber of Commerce does not make a profit on the Blue Mountain Outlook, it is strictly produced for information purposes only. The Chamber wants to promote businesses in the community as well as positive things, however there may be some negative items that will be published as well. The Chamber of Commerce would like the support of the City Council and the Chamber would like to support the Council. The Chamber is here to support the community businesses in town and they would like them to understand that they are there for that purpose. She feels that the Senior Housing Project is needed as long as it is not rental property. She reported that her neighborhood got hit really hard with graffiti. She reported that she spent fifty dollars to sedate her dog because of the fireworks this year. She realizes that it is a big fundraiser, however, she would like to see them controlled better. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee A. Minutes of 06-01-2004 CC-2004-75 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to accept the June 1, 2004 Minutes of the Emergency Operations Committee. 2. Crime Prevention Committee A. ' Minutes-of 06-14-2004 Council Minutes July 22,2004 Page 6 CC-2004-76 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the June 14, 2004 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Councilmember Larkin, reminded everyone about the graffiti clean up day on July 31. He feels that one of the things that makes Grand Terrace great is all of volunteers that help out the community. He refers to Grand Terrace as the front porch community,residents are out and getting involved and working together. He indicated that he has heard statements that the Council is not open. He stated that he has been on the Council for five years and of those five years,he has probably got five phone calls and maybe five e-mails about one subject or another. His Citynumber and home phone number is available and doesn't know how much more open he can be. He feels that the City Council has tried to be true representatives of the people of Grand Terrace and all input is welcomed. There is freedom of speech and everyone has that right to it. He feels that Grand Terrace is a great community and will continue to be because all of those people who help make it that way. Mayor Pro Tern Ferr6, stated that the Webster property is almost cleared. That property being cleared is a real asset and it looks great. She indicated that she appreciates all of the comments that have been made tonight and that she listened carefully to each of them. Councilmember Garcia,reported that she attended the SANBAG Commuter Rail Committee meeting. She attended,with Councilmember Cortes;the League of California Cities Dinner where Measure I was presented. She went to the retirement of Michelle Townsend of Riverside County. She asked that everyone be respectful of each other no matter what your feelings or opinion is. She requested that an item be placed on the next agenda to discuss public hearing procedures. She feels that rules should be applied fairly to everyone. Councilmember Cortes,thanked those who decorated the City trees with the yellow ribbons in support of our troops oversees. She thanked JoAnn Johnson for donating the funds for the ribbons. She asked Mr. McConnell to reconsider his decision not to volunteer on the different organizations. Mayor Hilkgy,reported that he attended the meeting of the Community Awareness Group. He feels that ICTN News is an important part of this community and encouraged everyone to check it out. He asked City Attorney Harper to explain what a City that he represents did in an effort to control the public speaking process. City Attorney Harper, responded that one of the City's that he represents, decided that the best way to conduct business and not having people intimidated was to adopt a no applause and no cheering rule and in lieu of that they have those in the audience that agree with the Council Minutes July 22,2004 Page 7 speakers to raise their hands. The Council's view is that instead of hearing a lot of noise they get to see how many people in the audience actually agree with what the speaker is saying and at the same time it does not intimidate those who would like to stand up and speak. That system has been in effect in that City for approximately ten years. Mayor Hilkey, stated that there are unintended consequences on proposition 13, there are unintended consequences of term limits,there are unintended consequences in a lot of things that we do. ' If we adopt strict rules for Council Meetings there will be unintended consequences. You have to follow all of the rules or none of them or go as we have been going. PUBLIC HEARING 6A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace Eliminating the Time Limit on Establishment of Loans,Advances and Indebtedness, Extending the Time Limit of the Effectiveness ofthe Redevelopment Plan,Extending the Time Limit for Payment of Indebtedness and Receipt of Taxes Under Authority of the Redevelopment Plan for the Grand Terrace Community Redevelopment Proj ect Mayor Hilkey opened the Public Hearing for discussion, there being none he returned discussion to the Council. CC-2004-77 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Second Reading of an Ordinance of the City Council of the City of Grand Terrace Eliminating the Time Limit on Establishment of Loans, Advances and Indebtedness, Extending the Time Limit of the Effectiveness of the Redevelopment Plan,Extending the Time Limit for Payment of Indebtedness and Receipt of Taxes Under Authority of the Redevelopment Plan for the Grand Terrace Community Redevelopment-Project UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace Authorizing an Amendment to the Contract Between the City Council and the Board of Administration of the California Public Employees' Retirement System CC-2004-78 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to approve the second reading of an Ordinance of the City Council of the City of Grand Terrace Authorizing an Amendment to the Contract Between the City Council and the Board of Administration of the California Public Employees' Retirement System Council Minutes July 22,2004 Page 8 NEW BUSINESS 8A. Resolution - Community Redevelopment Agency of the City of Grand Terrace Community Redevelopment Project Area Refunding Tax Allocation Bonds Series 2004 "A", Series 2004 `B"and Series 2004 "C" Patricia Farley, 12513 Michigan Street, expressed her concern with how money moves between accounts between the redevelopment and re-hab and the debt that is being incurred. She is also concerned with the City purchasing property and having an interest in how that is developed and the money they get from it and wanting to control that when there is some private home owner that is nearby that is being affected. She feels that the finances need to be looked at closely and to know where we are and not to get in any more debt until things are cleaned up. CC-2004-79 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve a Resolution of the City of Grand Terrace, California,Approving the Sale of Tax Allocation Bonds. 8B. Schedule Outdoor Adventure Center Specific Plan Public Hearing Patricia Farley, 12513 Michigan Street, indicated that she feels that the level of frustration within the community regarding the Outdoor Adventure Center is because they did not have timely access or complete access of information. She feels that it is important that all of the members of the Council are able to hear all of the comments that the residents may have. She feels that it is very important that the hearing be published or a city-wide flyer be done so that everyone is aware of the hearing. She requested that a Notice in bold be placed in the Blue Mountain Outlook on the front page advertising the Outdoor Adventure Center Public Hearing. Jeffrey McConnell, indicated that there will be an announcement in the August Blue Mountain Outlook regarding the date of the Public Hearing on the Outdoor Adventure Center. CC-2004-80 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0,to schedule the Outdoor Adventure Center Specific Plan Public Hearing for September 9, 2004 and to place discussion on Rules for Public Hearing Procedures on the Agenda for the August 260'City Council Meeting Agenda. CLOSED SESSION -None ORDER OF ADJOURNMENT Council Minutes July 22,2004 Page 9 Mayor Hilkey adjourned the City Council Meeting at 9:19 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 12, 2004 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace RAND TERR C ' Community Services Department Staff Report MEETING DATE: August 12, 2004 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: TRAVEL AUTHORIZATION FOR THE CODE ENFORCEMENT OFFICER TO ATTEND THE CACE CONFERENCE IN SOUTH LAKE TAHOE OCTOBER 5-8TH, 2004 FUNDING REQUIRED (X) BACKGROUND The Code Enforcement Officer is requesting travel authorization to the California Association of Code Enforcement(CACE)2004 Annual Seminar to be held in South Lake Tahoe, CA on October 5-8`h 2004. The conference will offer training that will be beneficial to the City of Grand Terrace. Training to include: -Administrative Citations -Effective photography in code enforcement -Sign Ordinances -Cost Recovery -Warrant Preparation -NPDES The funds for this trip are available in the designated budgets. RECOMMENDATION Staff recommends approving the travel authorization for the Code Enforcement Officer to attend the 2004 CACE conference. Resolution No. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, SUPPORTING THE PASSAGE OF MEASURE"I"ON THE NOVEMBER 2,2004 BALLOT WHEREAS, since 1990,Measure I has supplied San Bernardino County with the funding to provide its residents with safer roads,more reliable public transit and traffic congestion relief;and WHEREAS, San Bernardino County is one of the most rapidly growing counties in California and is anticipated to grow to a population of more than 2.6 million people by the year 2025; and WHEREAS,a substantial level of transportation funding throughout San Bernardino County and its cities is provided by Measure I; and WHEREAS,extending Measure I will raise nearly$6 billion for much needed transportation projects,programs and improvements in San Bernardino County between 2010 and 2040; and WHEREAS, Measure I will provide major improvements to all freeways and highways within the county; and WHEREAS, Measure I will expand public transit programs and options for commuters, seniors and riders with disabilities; and WHEREAS,Measure I will provide the crucial funding needed for communities to maintain and improve local streets and roads; and WHEREAS,ifMeasure I is not extended,the transportation network within San Bernardino County would be seriously crippled, adversely affecting commuters and residents throughout the county; and WHEREAS,by passing Measure I on the November 2004 ballot, San Bernardino County will ensure a stable source of locally controlled funding to relieve traffic congestion,increase public transit programs, build new highways and improve local streets; and WHEREAS,passing Measure I would ensure that the City of Grand Terrace would be able to provide a safer environment to their residents and maintain the high quality of life we enjoy. NOW,THEREFORE,BE IT RESOLVED that the City of Grand Terrace hereby supports the passage of Measure I on the November 2, 2004 ballot. e HIC�L AQEEF 0A 9TEM NP0� PASSED,APPROVED AND ADOPTED bythe City Council ofthe City of Grand Terrace, California at a regular meeting held on the 12`h day of August, 2004; ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. And of the City Council thereof. I,BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 121h day of August, 2004,by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk Approved as to form: City Attorney Historical& Cultural Activities Committee Minutes for July 12, 2004 The meeting was called to order at 7:00 p.m. by Secretary Hannah Laister in the absence of Chairman Pauline Grant. Those present were Hannah,Ann Petta,Masako Gifford,Brenda Stanfill, Shelly Rosenkild and Colleen Edmundson. Secretary's Minutes: The minutes for June were read and approved on motion by Ann,seconded by Colleen, all in favor. Hannah turned over pictures of the Art Show and Grand Terrace Day Parade. Treasurer's Report: Our Budget ending balance was$628.75,Petty Cash$103.00. Our new budget balance is $1,200.00. Historical Report: Ann had nothing new. The Webster House next to the Senior Center is being demolished. Hannah will take what pictures she can get. ' Country Fair:November 6,2004. We will remember to send a note to Barbara Tinsley to invite her to our October meeting as she has good ideas for the cooking contest. Colleen suggested we prepare a "good" sign for the costs of foods for sale. Shelly will do this. Article for the Blue Mountain News and cable advertising are ready. Application will be ready for the paper. Posters will be in gold. Citrus Belt Quilters would like to display inside the Lions Center. This was agreed to. Colleen will contact the square dancers. Shelly will get prices for an outdoor dance platform so more people will see the dancers. The meeting was adjourned at 7:3 0 p.m. There will be no meeting in August. Our next meeting will be September 13`h due to the Labor Day Holiday. Respectfully Submitted, V Hannah Laister Secretary � �, c AGENDA SPA NO'd IG1 CITY OF GRAND TERRACE giri C, A 2004 EMERGENCE' OPERATIONS COMMITTEE. �;7 Regular Meeting _ _ __-r•'''=_ MINUTES JULY 6, 2004 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at,22795 Barton Road, Building 3. The meeting was called to order by Chairman JoAnh Johnson at 6:04 p.m. Agendas were distributed. MEMBERS PRESENT- Vic Pfennighausen, JoAnn Johnson, Glenn Nichols, Richard (Ric)Maxfield and Dottie Raborn. MEMBERS ABSENT— Richard Haubert. CITY STAFF— Management Information System Specialist, Dragos Barbu GUESTS PRESENT— Prospective member Monte Cooper APPROVAL OF MINUTES of June 1, 2004 was given, with motion by Richard Maxfield and second by Glenn Nichols. Approved minutes are to be sent to the Council. LIAISON REPORT by Steve Berry: a. Steve was absent. b. JoAnn.reported that the fair went well with just a few minor complaints c. Webster property is being demolished. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Vic reported that equipment is in good shape b. Fire Department repaired our trailer UNFINISHED BUSINESS a. Vic reported the trunk tracker will be programmed by Robert Cook of Adelanto c. Vic thanked JoAnn for all her help 1 , �S Q� AGENDA Wf N .30P(2. 'I NEW BUSINESS a. Claire McElwee's resignation was submitted to Council b. One regular and one alternate members are needed c. A new secretary is needed. TRAINING/SPEAKERS a. City training will be coordinated by Steve with assistance from Committee b. Tour of the County EOC will be put off till next year c. A return visit to County EOC will be planned for next spring d. Tour of Red Cross facilities will be planned ADJOURNMENT AT 6:35 P.M. Respectfully submitted, Dottie Raborn, Acting Secretary NEXT MEETING WILL BE AUGUST 3,2004 AT 6:00 P.M. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 12 August 2004 COMMISSION/COMMITTEE: CRIME PREVENTION DATE: 9 AUGUST 2004 PROBLEM: A LETTER RESIGNATION WAS RECEIVED FROM CLAIRE McELWEE, REGULAR MEMBER. REASON FOR RESIGNATION WAS RELOCATION TO SOUTH CAROLINA. ALTERNATIVES: NONE SOLUTION: 1. ACCEPT MS McELWEE RESIGNATION. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF: 1. WE REQUEST THAT THE COUNCIL ACCEPT CLAIRE McELWEE RESIGNATION AS REGULAR MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR HERMAN HILKEY PREPARE A LETTER TO MS McELWEE REGARDING THIS ACTION. 2. WE FURTHER RECOMMEND THAT THE COUNCIL ACCEPT MS PATRICIA E. SMITH ALTERNATE MEMBER TO FILL THE VACANT POSITION. COUNICIL AC-EiNPDA ITEP.l NO, ����. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 12 August 2004 COMMISSION/COMMITTEE: CRIME PREVENTION DATE: 9 AUGUST 2004 PROBLEM: A TELEPHONE RESIGNATION WAS RECEIVED FROM MARGARET "PEGGY" REAGAN, ALTERNATE.MEMBER. REASON FOR RESIGNATION WAS TIME CONSTRAINTS ON PERSONAL SCHEDULE. ALTERNATIVES: , NONE SOLUTION: 1. ACCEPT MS REGAN RESIGNATION. PROPOSED ACTION.TO BE TAKEN BY COUNCIL AND OR STAFF: 1.- WE REQUEST THAT THE COUNCIL ACCEPT MARGARET REGAN RESIGNATION AS ALTERNATE MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR HERMAN HILKEY PREPARE A LETTER TO MS REGAN REGARDING THIS ACTION. A08NDA ITEMIrl N0,502 i STAFF.REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: August 12, 2004 SUBJECT: APPOINT VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for September 17-19 in Long Beach. The Business Meeting will`be held on Sunday, September 19, at 10:15 a.m. at the Long Beach Convention Center. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting to vote on conference resolutions. Each City is entitled to one vote in matters affecting municipal or League Policy. Staff Recommends Council: APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION A,'G=N-DA ITEM N 3 Head,("Ila;-1 C;-s Sowhern calfi".77"17 001e 140&K STREET 602 East Huntington LEAGUE gion Dr.,Ste.C OF CA L I F 0 RN IA SACRAMENTO,CA 95814 Monrovia,CA 91016 CITIES PH:(916)658-8200 PH:(626)305-1315 _ Fx:(916)658-8240 Fx:(626)305-1345 V (,A(: F.S.0 1? June 30, 2004 To: The Honorable Mayor and City Council From: Ron Loveridge, League President, Mayor, Riverside Re: Designation of Voting Delegate for 2004 League Annual Conference The League's 2004 Annual Conference is scheduled for Friday, September 17 through Sunday, September 19 in Long Beach. One very important aspect of the annual conference is the annual business meeting where the membership takes action on conference resolutions. Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. it is important that all cities be represented at the Annual Business Meeting on Sunday, September 1.9, at I C:l 5 a.m. at the Long Beach Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be registered at the conference and present at the Annual Business Meeting. A voting card will be given to the city official that is designated and indicated on the enclosed"Voting Delegate Form." Please complete and return the enclosed form to the League's Sacramento office at the earliest possible time (not later than Friday, August 20, 2004), so that proper records may be established for the conference. The city's designated voting delegate may pick up the city's voting card at the Voting Card desk located in the League registration area. The Desk will be open on September 17, 18, and 19. Voting cards should be picked up before the Annual Business Meeting on September 19. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. A LEAGUE OF CALIFORNIA CITIES Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League Credentials Committee. 4. The voting delegate, or alternate, may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the-voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the "Voting Card"table in the League Registration Area. At the Business Meeting, exchanges may be made at the"Voting Card" table in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials who are authorized to use the city's voting card, and who have left a sample of their signature on file for the Credentials Committee, will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting.