08/26/2004 "FILE COPY
CITr
GRNHD TERR CE 'AngO '6y 2004
22795 Barton Road
Grand Terrace
California 92313-5295
z, - Civic Center
4
(969)824=6621 ;
Fax(909)783-7629
Fax(909)783-2600 4 CITY .OF GRAND TERRACE
Herman Hilkey
-Mayor
C"CITY COUNCIL_ ' .
Maryetta Fcrre Mayo'rPro Tem - -
R a�,1.�GULAR MEETINGS
Lee Ann Garcia
DonLarldn 2ND AND 4TH Thursday-'- 6:30 p,m..
Bea Cortes
Council Members
Thomas J.3c6wab
- City Manager
Council Chambers
Grand Terrace.Civic •Center
- 22795 Barton Road ,
Grand Terrace, CA 92313=5295
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS AUGUST 26, 2004
GRAND TERRACE CIVIC CENTER 6:30 PM
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WIT117HE AMERICANS-WITHDISABILITIES ACT OF 1990:,IFYOU
REQUIRE,SPECIAL.ASSISTANCE TO-PARTICIPATE..iN.,THIS,.MEETING,.PLEASE:CALL THE CITY"CLERK'S
OFFICE-AT(969)824-6621,AT LEAST 48 HOUR&PRIOWTO TIH MEETING..
IF YOU DESIRE TO ADDRESS THE CITY'COUNCIL DURING-THE MEETING,PLEASE COMPLETE AREQUEST.
: TO,SPEAK,FORM AVAILABLE AT-THE ENTRANCE`AND PRESENT IT TO THE CITY-CLERK. SPEAKERS'WILL`,.;
BE CALLED UPON BY THE MAYOR-AT THE APPROPRIATE'TIME.; 21
=z
* Call to Order-
* Invocation-Pastor Alger Keough,Azure Hills Seventh-Day Adventist Church
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 08-12-2004 Minutes Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Beverly Powell,Southern California Edison Update
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Registers Dated August 26,2004 Approve
B. Ratify 08-26-2004 CRA Action
C. Waive Full Reading of Ordinances on Agenda
D. Approval of 08-12-2004 Minutes Approve
COUNCIL AGENDA
08-26-2604 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
E. Award of the Street Slurry Contract to American Asphalt Award
South,Inc.for the 2004-2005 Slurry Seal Program
F. Award of the City Parking Lot Reconstruction Contract to Award
the Lowest Bidder,Roquet Paving
4. PUBLIC COMMENT
5. ORAL REPORTS
A. Committee Reports
1. Crime Prevention Committee
a. Minutes of 07-12-2004 Accept
B. Council Reports
6. PUBLIC HEARINGS
A. Tentative Tract Map No. 04-02(County Recorder's Approve
Number 16985)and E-04-04 to Create a 55 Unit
Condominium Project on 4.8 Acres
7. UNFINISHED BUSINESS-None
8. NEW BUSINESS
A. Rules of Procedures for Council Meetings
9. CLOSED SESSION-None
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON THURSDAY, SEPTEMBER 9,2004 AT 6.30 P.M.
AGENDA ITEM REQUESTS FOR THE 09-09-2004 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BY NOON 09-02-2004.
P.� . . � frt
' Ed�`:i�n6 �� k E^`c tf"'
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING-AUGUST 12, 2004
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on August 12, 2004 at 6:30 p.m.
PRESENT: Herman Hilkey, Chairman
Maryetta Ferr6,Vice-Chairman
Lee Ann Garcia,Agency Member
Bea Cortes, Agency Member
Tom Schwab, Executive Director
Brenda Stanfill, City Clerk
Jerry Glander, Building & Safety Director
Lt. Hector Guerra, Sheriff's Department
John Harper, City Attorney
ABSENT: Don Larkin, Agency Member
Steve,Berry, Assistant City Manager
Larry Ronnow, Finance Director
Gary Koontz, Community Development Director
APPROVAL OF 07-22-2004 MINUTES
CRA-2004-24 MOTION BY AGENCY MEMBER GARCIA,SECOND BY AGENCY MEMBER
CORTES,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to
approve the July 22, 2004 Community Redevelopment Agency Minutes.
APPOINTMENT OF AGENCY MEMBERS TO A SENIOR HOUSING
SUBCOMMITTEE
CRA-2004-25 MOTION BY CHAIRMAN HILKEY, SECOND BY AGENCY MEMBER
CORTES,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to
appoint Vice-Chairman Maryetta Ferr6 and Agency Member Lee Ann Garcia to the
Senior Housing Subcommittee.
AWARD CONTRACT - CONSTRUCTION OF A NEW SINGLE FAMILY
RESIDENCE AT 11891 PRESTON (CHAGOLLA CONSTRUCTION)
Charles Burrows, 22954 Victoria Street, stated that he would like the lot at Preston
and Victoria to remain as one lot with one house built on it.
CRA AGENDA ITEM NO. �
Community Redevelopment Agency Minutes
August 12,2004
Page 2
Debbi Burrows,22954 Victoria Street,indicated that they want to see one house on
one lot and to maintain the agriculture overlay. She feels that if that doesn't happen
it will have a significant impact on their property value.
Lynn Groves, 22940 Victoria Street, indicated that she agrees 100% with the
Burrows and has concerns with the loss ofproperty value should two homes be built
on the lot at Preston and Victoria.
Patricia Farley, 12513 Michigan, indicated that it was stated very clearly in past
minutes that the City could not recoup its money unless the lot was split into two
lots. She stated that it would make sense to build the house like the house that faces
Mirado on the property of Preston and Victoria.
Bobbie Forbes, 11850 Burns Avenue, expressed her support to have one home on
one lot.
CRA-2004-26 MOTION BY AGENCY MEMBER GARCIA, SECOND BY CHAIRMAN
HILKEY, CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to
award a contract in the amount of$169,800.00 for the construction of a new single
familyresidence at 11891 Preston Street to Chagolla Construction with the intention
to sale the property as one lot.
Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 7:25 p.m., until the
next CRA/City Council Meeting scheduled to be held on Thursday,August 26, 2004, at 6:30 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
vchlist Voucher List Page: 1
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account f Amount
54019 8/5/2004 005702 PUBLIC EMPLOYEES' RETIREMENT 07 30 04 PERS FOR PAYROLL END 7 30 04
10-022-62-00 8,993.06
Total : 8,993.06
54020 8/6/2004 010344 WOLFPACK INS. SERVICES TRUST Sept. 2004 Sept. Dental Ins-B. CORTES -
10-110-120-000-000 62.22
Total : 62.22
54021 8/9/2004 010287 OF ALBA B ZAMPEZE 1988 TRUST, ALB Auq, 2004 Pm 22799 BARTON RD NOTE PAYMENT
32-600-209-000-000 11,205.59
Total : 11,205.59
54022 8/10/2004 001038 VERIZON WIRELESS-LA 1878655044 July cell phones-Bldg
34-400-235-000-000 112.46
Total : 112.46
54023 8/11/2004 010394 OCEGURA, MARIA 08012004 Food for AhSue farewell 8/13/04
10-190-220-000-000 150.00
Total : 150.00
54024 8/16/2004 006778 STAPLES CREDIT PLAN 38096 Office supplies
10-125-221-000-000 81.15
Total : 81.15
54025 8/18/2004 007400" U. S. BANK TRUST-N:A� �. 0802200'4 ACCT NO. 94-6&8706---
33-300-207-006-000 26,767.50
-300-207-001-000 100,00D-00,
Total :_—A29,767.50
54026 8/18/2004 010191 K&L PROFESSIONAL PAINTING 04-42 R&R C.Care sidinq & paint center
10-440-704-000-000 8,820.00
Total : 8,820.00
54027 8/19/2004 007400 U. S. BANK TRUST N.A. 08192004 New bond fundinq
33-300-203-000-000 599,340.00
Total : 599,340.00
Page: 1
vchlist Voucher List Page: 2
08119/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54028 8/26/2004 001001 AA EQUIPMENT CO. INC. 09 7325576 Mower parts
10-450-246-000-000 106.16
Total : 106.16
54029 8/26/2004 001045 ADVANCED COPY SYSTEMS 10847A 1 Return freight fee
10-440-228-000-000 6.00
Total : 6.00
54030 8/26/2004 010293 AVAYA, INC 2719052311 MAINT FOR PHONE SYSTEMS
10-190-246-000-000 112.17
Total : 112.17
54031 8/26/2004 001381 BARHAM CONSULTING SVCS 53024 July services
10-175-255-000-000 1,575.00
44-200-620-000-000 675.00
Total : 2,250.00
54032 8/26/2004 001385 BASKETS AHH. .LA CART 1204 Blue ribbon & bow
10-180-210-000-000 11.80
Total : 11.80
54033 8/26/2004 010395 CA CITY MANAGEMENT FOUNDATION 08102004 Annual Dues
10-120-265-000-000 300.00
Total : 300.00
54034 8/26/2004 001713 CA. DEPT. OF TRANSPORTATION 167927 June 1-215 signal maint/energy
16-510-238-000-000 42.60
Total : 42.60
54035 8/26/2004 001705 CA. STATE DEPT. OF ,JUSTICE 484165 BACKGROUND CHECKS
10-190-226-000-000 32.00
Total : 32.00
54036 8/26/2004 010391 CASTILLO, VIRGINIA 08052004 Refund swim fee-pool closed
10-430-30 14.00
Total : 14.00
54037 8/26/2004 010130 CERTIFIED LABORATORIES 905950 Equip maint supplies
Page: 2
vchlist icher List Page: 3
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54037 8/26/2004 010130 CERTIFIED LABORATORIES (Continued)
10-450-246-000-000 408.71
Total : 408.71
54038 8/26/2004 010218 CHEVRON & TEXACO CARD SERVICES 789819195740 July fuel-city vehicles
10-180-272-000-000 654.59
16-900-254-000-000 189.93
Total : 844.52
54039 8/26/2004 001750 CHILDCRAFT EDUCATION CORP. M03386570102 CHILD CARE SUPPLIES
10-440-228-000-000 198.20
Total : 198.20
54040 8/26/2004 010336 CLARKE MOSQUITO CONTROL 182896 Mosquito abatement
10-180-220-000-000 631.99
Total : 631.99
54041 8/26/2004 001867 COMMERCIAL LANDSCAPE SUPPLY 130505 LANDSCAPE SUPPLIES
10-450-245-000-000 342.98
Total : 342.98
54042 8/26/2004 010147 CORTES, BEA Auqust, 2004 Auq Council &Agency Stipends
32-200-120-000-000 150.00
10-110-120-000-000 135.05
Total : 285.05
54043 8/26/2004 001907 COSTCO#478 0478 140033 CHILD CARE SUPPLIES
10-440-228-000-000 60.00
10-440-220-000-000 103.30
Total : 163.30
54044 8/26/2004 001930 DAILY JOURNAL CORPORATION B708820 PUBLICATION OF PUBLIC NOTICE IN THE SAN
10-370-230-000-000 84.53
B708821 PUBLICATION OF PUBLIC NOTICE IN THE SAN
10-370-230-000-000 82.16
B708929 LEGAL ADVERTISING
10-125-230-000-000 96.38
Page: 3
vchlist Voucher List Page: 4
08119/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54044 8/26/2004 001930 DAILY JOURNAL CORPORATION (Continued) Total : 263.07
54045 8/26/2004 001937 DANKA OFFICE IMAGING COMPANY 701862476 COPIER CHARGES
10-172-246-000-000 19.74
10-175-246-000-000 24.68
34-400-246-000-000 54.28
Total : 98.70
54046 8/26/2004 003210 DEPT 32-2500233683 004618/50101 HARDWARE AND SUPPLIES
10-180-218-000-000 185.22
016168/30107 HARDWARE AND SUPPLIES
10-450-245-000-000 82.96
3708/6063078 HARDWARE AND SUPPLIES
10-180-218-000-000 9_74
10-450-245-000-000 13.68
10-180-218-000-000 0.76
10-450-245-000-000 1.06
4394/5020023 HARDWARE AND SUPPLIES
10-180-245-000-000 442.14
5307357 CREDIT-RET'D MERCH REC#0610-002-72724
10-180-245-000-000 -95.90
Total : 639.66
54047 8/26/2004 010393 DUNLOP, MARY ANN 08052004 Refund swim fee-pool closed
10-430-30 14.00
Total : 14.00
54048 8/26/2004 002187 DUNN-EDWARDS CORP 00180112210 PAINT SUPPLIES
10-450-245-000-000 25.82
Total : 25.82
54049 8/26/2004 002280 EVER READY EMBROIDERY 286658 UNIFORM SUPPLIES
10-180-218-000-000 167.01
Total : 167.01
54050 8/26/2004 002450 FERRE', MARYETTA August, 2004 Aug Council & Agency Stipends
Page: 4
vchlist .,,acher List Page: 5
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54050 8/26/2004 002450 FERRE', MARYETTA (Continued)
32-200-120-000-000 150.00
10-110-120-000-000 250.00
Total : 400.00
54051 8/26/2004 010329 FOUNDATION OF GRAND TERRACE Auqust, 2004 Larkin Auq stipend donation
10-110-120-000-000 250.00
Total : 250.00
54052 8/26/2004 002740 FRUIT GROWERS SUPPLY 32065045 MAINT SUPPLIES
10-450-245-000-000 410.96
32065102 MAINT SUPPLIES
10-450-245-000-000 141.24
32065159 MAINT SUPPLIES
10-450-245-000-000 26.22
352827 R3 MAINT SUPPLIES
10-450-245-000-000 69.74
Total : 648.16
54053 8/26/2004 002901 G.T. AREA CHAMBER OF COMMERCE 3972 BLUE MT OUTLOOK
10-125-213-000-000 620.75
Total : 620.75
54054 8/26/2004 002795 GARCIA, LEE ANN Auqust, 2004 Auq Council and Agency stipends
32-200-120-000-000 150.00
10-110-120-000-000 183.99
Total : 333.99
54055 8/26/2004 010153 GCS WESTERN POWER & EQUIPMENT X67608 STREET SWEEPER MAINT AND PARTS
16-900-254-000-000 35.46
Total : 35.46
54056 8/26/2004 010396 GONZALEZ, FELICITAS 08122004 Refund swim fee
10-430-30 56.00
Total : 56.00
54057 8/26/2004 010181 GOPHER PATROL July, 2004 GOPHER ERADICATION SERVICE FOR PARKS
10-450-245-000-000 845.00
Page: 5
vchlist Voucher List Page: 6
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54057 8/26/2004 010181 GOPHER PATROL (Continued) Total : 845.00
54058 8/26/2004 003020 GREENWOOD'S UNIFORM COMPANY 34111 UNIFORMS
10-180-218-000-000 _ _ 17.40
34637 UNIFORMS
10-180-218-000-000 112.81
Total : 130.21
54059 8/26/2004 003152 HARPER & BURNS LLPN July, 2004 July professional services
10-160-250-000-000 3,252.00
Total : 3,252.00
54060 8/26/2004 003200 HILKEY, HERMAN August, 2004 Aug Council &Agency Stipends
32-200-120-000-000 150.00
10-110-120-000-000 250.00
Total : 400.00
54061 8/26/2004 003216 HOUSTON & HARRIS PCS, INC. 04-10615 SEWER MAINTENANCE
21-573-602-000-000 350.00
Total : 350.00
54062 8/26/2004 003224 HYDRO-SCAPE PRODUCTS INC 3497628-00 LOCATING UNDERGROUND WIRES
10-450-245-000-000 1,626.80
10-450-245-000-000 126.08
3499563-00 LANDSCAPE/MAINTENANCE SUPPLIES
10-450-245-000-000 322.71
3506625-00 LANDSCAPE/MAINTENANCE SUPPLIES
10-450-245-000-000 517.85
3518557-00 LANDSCAPE/MAINTENANCE SUPPLIES
10-450-245-000-000 112.39
Total : 2,705.83
54063 8/26/2004 006880 IDENTIX IDENTIFICATION SRVS Julv, 2004 July C. Care fingerprinting
10-440-228-000-000 194.00
Total : 194.00
54064 8/26/2004 003490 INMARK/VICTOR 26849 C. Care nametaq
10-440-210-000-000 16.11
Page: 6
vchlist V ju%.her List Page: 7
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54064 8/26/2004 003490 INMARK/VICTOR (Continued) Total : 16.11
54065 8/26/2004 003747 J & M TROPHIES 36693 AhSue enqraved plate
10-110-220-000-000 8.64
Total : 8.64
54066 8/26/2004 003850 JANI-KING 07040105 CLEANING SERVICES
34-400-246-000-000 150.00
07041794 June carpet cleaninq-C. Care
10-440-244-000-000 50.00
Total : 200.00
54067 8/26/2004 004299 LAKESHORE LEARNING MATERIALS 2-241436 C. Care supplies
10-440-704-000-000 800.63
Total : 800.63
54068 8/26/2004 004316 LARKIN, DON Auqust, 2004 Auq Aqency stipend
32-200-120-000-000 150.00
Total : 150.00
54069 8/26/2004 004320 LAWNMONA/ER CENTER 5570 Edqer REPAIRS
10-180-246-000-000 30.69
Total : 30.69
54070 8/26/2004 004380 LEGEND BUILDING MAINTENANCE iuly07-2004- JANITORIAL SERVICE
10-180-245-000-000 250.00
Total : 250.00
54071 8/26/2004 004398 LEXIS NEXIS 88441695 MUNICIPAL CODE SUPPLEMENT
10-125-250-000-000 3,745.54
Total : 3,745.54
54072 8/26/2004 010367 LOMA LINDA UNIV. HEALTH CENTER July, 2004 EMP PHYSICALS & INJURIES
10-190-224-000-000 372.00
Total : 372.00
54073 8/26/2004 004567 LUCKY'S LOCK & KEY 43323 Lock services & materials
Page: 7
vchlist Voucher List Page: 8
08/1912004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54073 8/26/2004 004567 LUCKY'S LOCK & KEY (Continued)
10-805-245-000-000 58.00
10-180-245-000-000 162.33
Total : 220.33
54074 8/26/2004 004620 MCI TELECOMMUNICATIONS July, 2004 July EOC phone line
10-808-235-000-000 32.73
Total : 32.73
54075 8/26/2004 010269 NATIONAL RENT A FENCE CO. RI-732719 Aug fence rental-Rollins Park
32-600-207-000-000 154.00
Total : 154.00
54076 8/26/2004 001456 OFFICE MAX-A BOISE COMPANY 560973 Office supplies
10-440-210-000-000 119.20
592154 Office supplies
10-140-210-000-000 37.39
676379 Xerox paper& office supplies
10-140-210-000-000 13.94
10-190-212-000-000 96.40
10-140-210-000-000 1.08
10-190-212-000-000 7.47
Total : 275.48
54077 8/26/2004 005435 ORIENTAL TRADING COMPANY 593411809-01 CHILD CARE SUPPLIES
10-440-223-000-000 10.90
Total : 10.90
54078 8/26/2004 005586 PETTY CASH 08162004 Replenish petty cash
10-440-223-000-000 89.67
10-440-228-000-000 106.67
Total : 196.34
54079 8/26/2004 010255 PONTEM SOFTWARE BY RIA 27001 Annual Dog software support
10-190-256-000-000 325.00
Total : 325.00
54080 8/26/2004 005688 PROTECTION ONE 2588440 ALARM MONITORING
Page: 8
vchlist V'=. :her List Page: 9
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54080 8/26/2004 005688 PROTECTION ONE (Continued)
10-180-247-000-000 75.00
3020955 ALARM MONITORING
10-172-246-000-000 - - 20.25
10-175-246-000-000 20.25
34-400-246-000-000 40.50
30865992 ALARM MONITORING
10-805-245-000-000 96.00
Total : 252.00
54081 8/26/2004 010208 RATELLE, DAZE & ASSOCIATES July, 2004 July professional services
34-400-251-000-000 1,740.00
Total : 1,740.00
54082 8/26/2004 005673 RENTAL SERVICE CORPORATION 21375860-001 Tractor Loader rental
10-180-240-000-000 268.29
Total : 268.29
54083 8/26/2004 010171 REPUBLIC ELECTRIC 2479 ELECTRICAL MAINTENANCE
16-510-255-000-000 297.36
- 2480 JuIV signal call outs
16-510-255-000-000 354.36
Total : 651.72
54084 8/26/2004 006285 RIVERSIDE HIGHLAND WATER CO 08042004 JuIV constr mtr-Rollins Park
10-450-245-000-000 12.40
Total : 12.40
54085 8/26/2004 006312 ROBLEE'S CARPET CLEANING 5700 Sr. Ctr carpet cleaning
10-805-245-000-000 90.00
Total : 90.00
54086 8/26/2004 006335 ROQUET PAVING INC. 0607-04 STREET REPAIRS
16-900-257-000-000 1,458.00
0802-04 PATCHING STREETS OVER SEWER
16-900-260-000-000 10,970.00
Page: 9
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08119/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54086 8/26/2004 006335 ROQUF_T PAVING INC. (Continued)
0803-04 SIDEWALK REPAIRS
16-900-260-000-000 4,349.00
0803-5 SIDEWALK REPAIRS
16-900-260-000-000 3,840.00
16-900-260-000-000 400.00
0803-6 SIDEWALK REPAIRS
16-900-260-000-000 4,890.00
0803-7 SIDEWALK REPAIRS
16-900-260-000-000 4,740.00
Total : 30,647.00
54087 8/26/2004 006341 ROSENOW SPEVACEK GROUP INC. July, 2004 RSG
32-600-211-000-000 2,340.00
34-400-251-000-000 1,380.00
Total : 3,720.00
54088 8/26/2004 006453 S B. COUNTY AUDITOR/CONTROLLER 1275 BOOKING FEES
10-410-259-000-000 1,277.76
Total : 1,277.76
54089 8/26/2004 006508 S B COUNTY INFO SERV DEPT OCU0407M 4th & 1st Qtr on-call paqer
10-180-240-000-000 60.00
Total : 60.00
54090 8/26/2004 005529 SBC CALIFORNIA 08052004 July DSL service
10-380-235-000-000 182.12
08072004 July pay phone-C. Care
10-440-235-000-000 52.03
Total : 234.15
54091 8/26/2004 006720 SO.CA.EDISON COMPANY July, 2004 July street/siqnal liqhtinq
16-510-238-000-000 3,660.14
26-600-238-000-000 49.80
26-601-238-000-000 41.50
26-602-238-000-000 58.10
Page: 10
vchlist V I,-,;her List Page: 11
08/1912004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54091 8/26/2004 006720 SO.CA.EDISON COMPANY (Continued) Total : 3,809.54
54092 8/26/2004 006730 SO.CA.GAS COMPANY 08042004 July CNG Fuel
10-180-272-000-000 71.00
34-800-272-000-000 42.16
July, 2004 July natural qas
10-440-238-000-000 32.82
10-190-238-000-000 105.24
10-805-238-000-000 12.70
Total : 263.92
54093 8/26/2004 006778 STAPLES CREDIT PLAN 9146998656 Office supplies
34-800-210-000-000 317.76
9147067467 Office supplies
10-180-210-000-000 112.91
9147067493 Office supplies
10-180-210-000-000 147.60
9147102482 Office supplies
10-370-210-000-000 56.24
Total : 634.51
54094 8/26/2004 010392 SUDWEKS, JODI 08052004 Refund swim fee-pool closed
10-430-30 42.00
Total : 42.00
54095 8/26/2004 006898 SYSCO FOOD SERVICES OF L.A. 4080206834 C. Care FOOD SUPPLIES
10-440-220-0007000 25.71
408041152-5 C. Care FOOD SUPPLIES
10-440-220-000-000 652.75
408111156 1 C. Care FOOD SUPPLIES
10-440-220-000-000 674.21
Total : 1,352.67
54096 8/26/2004 006980 TEXACO/SHELL 800020968740 July sweeper fuel
16-900-254-000-000 61.33
Total : 61.33
Page: 11
vchlist Voucher List Page: 12
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54097 8/26/2004 010398 TIDWELL, GENEVIEVE 07282004 Refund theater bus fare
10-180-220-000-000 30.00
" Total : 30.00
54098 8/26/2004 010397 TIM GODDARD'S PLUMBING 13513 City Hall main line cleaned
10-180-245-000-000 125.00
Total : 125.00
54099 8/26/2004 007032 TRAFFIC CONTROL SERVICES INC 562943 Rent 2 barriers-Canal
10-180-240-000-000 168.00
Total : 168.00
54100 8/26/2004 007220 UNDERGROUND SERVICE ALERT 2004070276 July DIG ALERT
16-900-220-000-000 28.00
Total : 28.00
54101 8/26/2004 007645 VISIBLE 527128843 1098 Tax Forms
10-140-210-000-000 6.61
Total : 6.61
54102 8/26/2004 007843 WEST COAST ARBORISTS INC _ 33038-A TREE/TRIM REMOVAL CITYWIDE
16-900-260-000-000 264.00
Total : 264.00
54103 8/26/2004 007985 YOSEMITE WATER July, 2004 BOTTLED WATER
10-190-238-000-000 156.86
10-440-238-000-000 53.55
10-805-238-000-000 29.75
Total : 240.16
54104 8/26/2004 007995 ZUG, RICHARD 07302004 Weed abatement-Sr. Ctr
10-190-257-000-000 310.00
Page: 12
vchlist V� -+-;her List Page: 13
08/19/2004 1:33:54PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
54104 8/26/2004 007995 ZUG, RICHARD (Continued)
July, 2004 Weed abatement
34-700-710-000-000 75.00
34-700-767-000-000 - _ 75.00
34-700-780-000-000 75.00
34-700-765-000-000 75.00
34-700-777-000-000 75.00
34-700-709-000-000 75.00
Total ; 760.00
######## 8/12/2004 007400 U S. BANK TRUST N.A. Auqust, 2004 LEASE PAYMENTS
33-300-206-000-000 22,906.40
Total : 22,906.40
87 Vouchers for bank code : bofa Bank total
87 Vouchers in this report Total vouchers : --8497-1-44 9-7-
722,377,q7
1 certify that, to the best of my knowledge, the afore-listed checks for payment of City a.r.:d Community Redevelopment
Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the
City and Agency.
n1C
Larry Ronnow, Finance Director
Page: 13
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING -AUGUST 12, 2004
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August
12, 2004, at 6:30 p.m.
PRESENT: Herman Hilkey, Mayor
Maryetta Ferre, Mayor Pro Tem
Lee Ann Garcia, Councilmember
Bea Cortes, Councilmember
Tom Schwab, City Manager
Brenda Stanfill, City Clerk
Jerry Glander, Building & Safety Director
John Harper, City Attorney
Lt. Hector Guerra, Sheriff's Department
ABSENT: Don Larkin, Councilmember
Steve Berry, Assistant City Manager
Larry Ronnow, Finance Director
Gary Koontz, Community Development Director
The City Council meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh-
Day Adventist Church, followed by the Pledge of Allegiance led by Councilwoman Cortes.
SPECIAL PRESENTATIONS
Mayor Hilkey presented Sandi AhSue with a Plaque from the City of Grand Terrace for her
19 years of service to the City of Grand Terrace and wished her well on her journey as a
Kindergarten Teacher.
Sandi AhSue, thanked the Council for their support over the years. She is grateful for
everything that she has learned through her experiences with the City of Grand Terrace. She
introduced Cathy Varela who will be the new Director of the Child Care Center.
CONSENT CALENDAR
Patricia Farley, 12513 Michigan Street indicated that she made a statement at the meeting
of the last Council Meeting that stated that the Community Awareness Group is a group of
people that do not all agree. The minutes did not reflect that and she would like them to be
corrected.
r
i:�'rr;, k p c �:i�d E'i�"�d9(� O e
o 1�
Council Minutes
August 12,2004
Page 2
CC-2004-81 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
approve the following consent calendar items with the removal of item 317:
3A. Approval of Check Registers Dated August 12, 2004
3B. Ratify 08-12-2004 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 07-22-2004 Minutes with the Correction
3E. Travel Authorization for the Code Enforcement Officer to Attend the CACE
Conference in south Lake Tahoe October 5-8, 2004
ITEM REMOVED FROM
3F. Resolution Supporting the Passage of Measure"I"on the November 2,2004
Ballot
CC-2004-82 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
approve the Resolution Supporting the Passage of Measure"I" on the November 2,
2004 Ballot.
PUBLIC COMMENT
Bobbie Forbes, 11850 Burns Avenue,on behalf ofthe Chamber of Commerce she announced
that they will be holding their 61h Annual Golf Tournament that will be held on September
17`h at Shandin Hills Golf Course. She also reported that the Chamber Luncheon will be held
at City Hall on August 17`h and the topic will be the West Nile Virus. Everyone is
encouraged to attend.
ORAL REPORTS
5A. Committee Reports
1. Historical and Cultural Activities Committee
A. Minutes of 07-12-2004
CC-2004-83 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT), to
accept the July 12,2004 Minutes of the Historical and Cultural Activities Committee.
2. Emergency Operations Committee
A. Minutes of 07-06-2004
Council Minutes
August 12,2004
Page 3
CC-2004-84 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER
GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
accept the July 6, 2004 Minutes of the Emergency Operations Committee.
3. Crime Prevention Committee
A. Accept Resignation of Regular Committee Member Claire McElwee
and Appoint Alternate Committee Member Patricia E. Smith as a
Regular Member.
CC-2004-85 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
accept the Resignation of Regular Committee Member Claire McElwee with regret
and appoint alternate Committee Member Patricia E. Smith as a Regular Member.
B. Accept Resignation of Alternate Committee Member Margaret
"Peggy"Reagan
CC-2004-86 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER
GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
accept the Resignation of Alternate Committee Member Margaret "Peggy"Reagan
with regret.
COUNCIL REPORTS
Mayor Pro Tern Ferre,reported that she attended the League of California Cities Mayor and
Councilmembers Executive Forum on July 28 - 30, 2004 along with other members of the
Council. The keynote speaker was Michael Stewart and the topic was the 12 keys to public
leadership. She also attended 4 sessions on small communities. For small cities to survive
and prosper and to provide and create a family friendly atmosphere and environment they
need to have a source of revenue and not depend on the State for any financial support. She
attended online Communication and The Brown Act. All City business must be transacted
in public and not be conducted by any councilmembers at a meeting other than a public
meeting. E-mail and electronic communications between councilmembers is a violation of
the Brown Act. They discussed in great detail serial meetings,which also violates the Brown
Act. She read a passage written by Michael Stewart. She felt that it was a good conference
and that she benefitted by attending.
Councilmember Garcia,reported that Local Government,the Governor and the Legislature
have all come together and proposition 1A,which will be the proposition that will help local
government get the steady revenue stream,will be on the November ballot. Complimented
the Chamber on having a guest speaker on the West Nile Virus at their next meeting. She
requested that City Manager Schwab give an update on the West Nile Virus.
Council Minutes
August 12, 2004
Page 4
Cit. Manager Schwab, indicated that he has been in contact with Vector Control and they
have determined that Grand Terrace has a very low incident of Mosquitos that are flying
around. Residents should contact the City with reports of stagnant water. Residents are
asked to take care of green pools. The City has been active since March in treating all
standing water and keeping the water moving in storm drains.
Councilmember Garcia, stated that the online presentation on the Brown Act was very
helpful and informative. She reminded everyone that Burts Jewelry has the Blue Mountain
Jewelry and that EverReady Embroidery has City shirts,hats, and sweatshirts available for
purchase. She encouraged everyone to come out to the Grand Opening of Richard Rollins
Park. She thanked the City Clerk for writing the article on What's on the Agenda in the Blue
Mountain Outlook. She reported that the Grand Terrace Branch library has a wish list on
Amazon.com and also at Hollywood Video.
Councilmember Cortes,reported that she also attended the League Conference and feels that
it was very interesting. She reminded everyone that Sandi AhSue's going away dinner will
be on Friday night at 6:00 p.m. at the Child Care Center. She thanked Assistant City
Manager Berry for doing a good job while City Manager Schwab was out of town.
Mayor Hilkey,requested that the City do something to educated the community of the West
Nile Virus and to let them know that we have a low incident of mosquitos in town. He
reported that last week he along with Councilmember Cortes,Assistant City Manager Berry
and Code Enforcement Officer Owens took a tour of all the places in the City that staff has
found standing water that is of noticeable size. The City is going to clean up the areas that
we can. There are a lot of open drains in the City that are on private property that are the
responsibility of the owners. He reported that Omnitrans is going to approve a new high
volume bus service from Cal State San Bernardino to Loma Linda University. He reminded
everyone that the grand opening of the Richard Rollins park will be held on Saturday.
PUBLIC HEARING - None
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Appoint Voting Delegate and Alternate for League of California Cities Annual
Conference
CC-2004-87 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to
appoint Mayor Herman Hilkey as the Voting Delegate and Councilmember Lee Ann
Garcia as the Alternate Voting Delegate for the League of California Cities Annual
Council Minutes
August 12,2004
Page 5
Conference.
CLOSED SESSION -None
ORDER OF ADJOURNMENT
Mayor Hilkey adjourned the City Council Meeting at 7:55 p.m., until the next CRA/City Council
Meeting which is scheduled to be held on Thursday, August 26, 2004 at 6:30 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
c,T Y .
i
RHMD TERR C
Community Services Department
Staff Report -
MEETING DATE: August 26, 2004
SUBJECT: AWARD OF THE STREET SLURRY CONTRACT TO AMERICAN ASPHALT
SOUTH, INC. FOR THE 2004-05 SLURRY SEAL PROGRAM
1
FUNDING AUTHORIZATION REQUIRED:
BACKGROUND:
In the 2004-05 Measure 1 Plan, the city council voted to appropriate up to $90,000 .for road slurry
projects. It is estimated that the city will receive a total of around $125,000 in Measure I Funds in the
2004-05 fiscal year for road improvements.
Staff has driven throughout the city looking for roads, that with the addition of Type II Road Slurry, will
last 5-7 more years. Many roads throughout the city have sustained too much wear and tear for the
slurry to be effective and have been put on the list for reconstruction in the future. Several roads do fit
the criteria for slurry seal and have been included in the 2004-05 Slurry Seal Program (see Exhibit "A").
Sine this is not a public works project but a maintenance contract, the project does not require bidding
under the public contract code per our city attorney. City staff is taking advantage of the recent bidding
for slurry sea]-service in the City of Ontario. American Asphalt, who was the low bidder in Ontario, has
agreed to perform the same service at the same rates charged to the City of Ontario (see Exhibit "B")
Staff will use the remaining $4,627 for street striping service costs.
RECOMMENDATION:
Staff recommends that council approve the contract (Exhibit "C") with American Asphalt South, Inc.
for road slurry services in the City of Grand Terrace.
a
609996vw k 6 6 6, tL
STREET LIST
STREET NAME FROM TO SF SY
TANAGER . MICHIGAN ROYAL 36,300 4,033.33
ROYAL PICO END 20,625 2,291.67
FLAMINGO MICHIGAN END 10,890 1,210.00
RAVEN MICHIGAN VIVIENDA 15,675 1,741 67
LADERA MICHIGAN VIVIENDA 11,550 1,28333
VIVIENDA LADERA 12811 VIVIENDA 17,424 1.93600
LARK _ VIVIENDA END 20,559 2,284.33
PASCAL LARK VAN BUREN 15,840 1,76000
KENTFIELD PASCAL END 7,260 80667
VAN BUREN MICHIGAN MT. VERNON 103,600 11,511.11
WILLET - VAN BUREN CARDINAL 16,731 1,85900
FULMAR PASCAL END 12,870 1,43000
PICO KING FISHER BLUE MOUNTAIN 6,016 66844
BLUE MOUNTAIN PICO END 22,432 2,49244
GRAND TERRACE RD LIMIT S/O VISTA GRANDE LIMIT E/O NIT VERNON 97,500 10,833 33
VISTA GRANDE WAY END OF CHURCH GRAND TERRACE 96,000 10,666.67
GRAND TERRACE CT GRAND TERRACE END 12,144 1,34933
BRENTWOOD MT VERNON PRESTON 85,800 9,53333
THAMES BRENTWOOD EATON 8,250 91667
MIRIAM ARLISS EATON 80,850 8,98333
TOTAL= 698,316 77,590 67
FOR: Rubberized Emulsion Aggregate Slurry (Type ll)
Cost per square yard is-$1,09
IS� a
BIDDER: + 07�-f
BIDDING SCHEDULE 1
CONTRACT NO.0304-08
UNIT OF =ESUNIT ITEM
NO, ITEM DESCRIPTION KEASURE PIiJCE COST
Traffic Control & Safety(Neighborhood ff
1 Slurry Locations Lump Sum L-S $ g 7a0�
Traffic Control & safety (Collector/ j
I Arterial Locations Lum Sum L.S. �.�Y •S•
Remove Raised Markers&Thermoplastic SU
Markings/Striping(Neighborhood Slurry
Lum Sum L.S. S
2 Locations
Remove Raised Markers&Thermoplastic
Markings/Striping (Collector/Arterial Co
2A Locations Lum Sum L.S. S�� 5•
Rubberized Emulsion Aggregate Slurry
(Type II Slurry Aggregate) 261,200 40 /QZLQ
3 (I!eighborhood Slurry Locations S.Y. S.Y.. S 1.a /S.Y.
Rubberized Emulsion Aggregate Slurry
(Type II Slurry Aggregate) 500,500
3A (Collector/Arterial Locations) S.Y. S.Y
Rubberized Emulsion Aggregate Slurry
(Type III Slurry Aggregate) 66,000
4 Collector/Arterial Locations S.Y. S.Y S / �O,S'e(Ado /S.Y.
Traffic Striping, Markings & Markers 40 stlb
5 (Neighborhood Slu y Locations Lum Sum 1 L.S.
SA ITraffic Striping, Markings & Markers �II p ,��3��� SJ b
Collector/Arterial Locations) Lum Sum 1 L.S. S� / •S• i
Construct Asphalt Concrete Skin Patch 15.000 rr � �pol [���
6 citrhborhood SlurryLocations S.Y. I S_Y. S �. 7Q /S.Y. /�
Construct Asphalt Concrete Skin Patch 22,000 q
6A Collector Arterial Locations S.Y. S.Y. $ '•�� /S.Y
Repair Potholes (Neighborhood Slurry 10,000 � /S F sob
7 Locations S.F. S.F. S 7 S
00
Repair Potholes (Collector Arterial 20.000
7A Locations SY � S.F. S /S.F•
TOTAL BID PRICE (SCHEDULE BID PRICE):�
(DOLLAR AMOUNT TN 'RITS EN FORM) ��
08-5TATr: LOCAL(02/04)
RVP1161ACDl653(W4
>3tn - 3
k ; 6 t 4w it Cole��
AGREEMENT BETWEEN THE CITY OF GRAND
TERRACE AND AMERICAN ASPHALT
(CONTRACTOR) FOR THE PROVISION OF ROAD
SLURRY SERVICES.
THIS AGREEMENT IS ENTERED INTO THIS DAY OF 2004 BY AND BETWEEN
THE CITY OF GRAND TERRACE ("CITY") AND CONTRACTOR FOR ROAD SLURRY
SERVICES.
RECITALS
WHEREAS, CONTRACTOR is a licensed contractor who is qualified and a licensed street
slurry maintenance contractor.
WHEREAS, CITY desires to utilize the services of CONTRACTOR to implement the 2004
Street Maintenance Slurry Program.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
SECTION 1. SERVICES OR SCOPE OF WORK
Contractor shall perform a variety of services for the City-wide Street Maintenance Slurry Program as
follows:
A. For and in consideration of the payments and agreements hereinafter mentioned to be made and
performed by said City, said Contractor agrees with said City to perform and complete in a
workmanlike manner all work required under the City's Specification, in accordance with the
Specifications on Exhibit A. to furnish at his own expense all labor, materials, equipment, tools
and services necessary therefor, except those materials, equipment, tools and services as may be
stipulated in said specification to be furnished by said City and to do everything required by this
Agreement and the said Specifications.
B. In entering into a Maintenance Contract for a subcontract to supply goods, services or material's
pursuant to a Maintenance Contract, the Contractor or subcontractor offers and agrees to assign to
the City all rights, title, and interest in and to all causes of action it may have under Section 4 of
the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with
Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from
purchases of goods, services, or materials pursuant to the Maintenance Contract or the subcontract.
This assignment shall be made and become effective at the time the City tenders final payment to
the Contractor without further acknowledgment by the parties.
City of Grand Terrace-2004-05 Slurry Services Agreement-Pg. 1
SECTION 2. SERVICES PROVIDED
CONTRACTOR shall provide all labor, supervision and equipment required to perform said services.
SECTION 3. COMPENSATION
Contractor shall be paid pursuant to the Schedule and Prices submitted in Exhibit A.
SECTION 4. BUSINESS LICENSE
CONTRACTOR shall, within five (5) days of executing this contract, obtain a current City of Grand
Terrace business license, during the term of this contract or any extension thereto.
SECTION 5. INDEPENDENT CONTRACTOR
The parties agree that CONTRACTOR is an independent contractor who is being paid to produce a
result. CONTRACTOR is in no way an employee of CITY. CONTRACTOR controls the means of
accomplishing the work. CONTRACTOR shall pay all Federal and State payroll taxes for employees
of CONTRACTOR and said employees shall in no way be deemed or construed to be employees of
CITY for any purposes.
SECTION 6. EFFECTIVE DATE/TERM
This agreement shall become effective upon the date of execution of the Agreement by both parties.
This contract shall terminate on October 1, 2004 unless renewed.
SECTION 7. TERMINATION
City shall have the right to terminate this agreement at a date earlier than specified for default. Before
CITY exercises said right it shall give CONTRACTOR 10 days notice of the facts constituting the
default and a chance to cure any deficiencies within that time. If those deficiencies have not been
cured, CITY shall have the right to send CONTRACTOR notice that the contract has been terminated
for default pursuant to this paragraph by giving notice as provided herein.
SECTION 8. ASSIGNMENT
No assignment of this contract may be made without the express written consent of CITY.
SECTION 9. NOTICE
The parties may give notice under this contract by sending such notice certified mail addressed as
follows:
TO CITY: CITY OF GRAND TERRACE
22795 Barton Rd.
Grand Terrace, CA 92313
ATTN: STEVE BERRY
r
City of Grand Terrace-2004-05 Slurry Services Agreement-Pg. 2
TO CONTRACTOR:
Such notice shall be deemed received five (5) days after mailing, whether signed for or not.
SECTION 10. GRATUITIES
CONTRACTOR warrants that neither it nor any of its employees, agents or representatives has offered
or given any gratuities to CITY'S employees, agents or representatives with a view toward securing
this contract or securing favorable treatment with respect thereto.
SECTION 11. CONFLICT,OF INTEREST
CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way
associated with any architect, engineer or other preparer of the plans and specifications for this project.
CONTRACTOR acknowledges that CITY has detailed Conflict of Interest rules, agrees to abide by
those rules, and agrees that any breach of those rules shall give CITY the right to rescind, cancel or
otherwise tenninate this agreement, at CITY'S discretion.
SECTION 12. INTEGRATION
This agreement constitutes the entire agreement and understanding between the parties hereto, and it
shall not be considered modified, altered, changed, or amended in any respect unless in writing and
signed by the parties hereto.
SECTION 13. NO 'WAIVER
The failure of the CITY at the time to require performance by the CONTRACTOR of any provisions
hereof shall in no way affect the right of the CITY thereafter to enforce same. Nor shall waiver by the
CITY of any breach of any provisions hereof be taken or held to be a waiver of any succeeding breach
of such provision or as a waiver of any provision itself.
SECTION 14. INSURANCE
The Contractor shall supply insurance and licensing as follows:
Commercial General Liabilitv:
Primary insurance shall be provided on IOSCGL form No. CG 00 01 11 85 or 88. Total limits shall be
no less than 1 million dollars per occurrence for all coverage's and 2 million dollars general aggregate.
City and its employees and agents shall be added as additional insureds using ISO additional insured
endorsement form CG 20 10 11 85 (in no event will City accept an endorsement form with an edition
date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any
other insurance or self-insurance, primary or excess, available to City or any employee or agent of
City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional
insured. Umbrella Liability Insurance (over primary) shall apply to bodily injury/property damage,
City of Grand Terrace-2004-05 Slurry Services Agreement-Pg. 3
personal injury/advertising injury, at a minimum, and shall include a "drop down"provision providing
primary coverage above a maximum $25,000.00 self insured retention for liability not covered by
primary policies but covered by the umbrella policy. Coverage shall be following form to any
underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs
payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have
concurrent starting and ending dates.
Worker's Compensation:
Shall be written on a policy form providing workers' compensation statutory benefits as required by
law. Employer's liability limits shall be no less than one million dollars per accident or disease.
Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless
otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City,
its employees or agents.
The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and
completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of
Grand Terrace Business License.
Auto Insurance:
CONTRACTOR shall provide Auto Insurance as follows:
Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO
Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no
less than (one) I million dollars per accident. Starting and ending dates shall be concurrent. If
,Contractor owns no autos, a non-owned auto endorsement to the General Liability policy
described above is acceptable.
SECTION 15 LEGAL ACTION
Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights
under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's
fees and court costs to be fixed by the Court.
SECTION 16 ATTORNEY'S FEES
The parties agree that should any dispute arise concerning the interpretation of this contract, or
regarding the performance or non-performance of this contract, that the prevailing party shall be
entitled to reasonable attorney's fees.
SECTION 17 EXTRA WORK
The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been
authorized in writing to do so by CITY.
City of Grand Terrace-2004-05 Slurry Services Agreement-Pg.4
WITNESS WHEREOF,the parties hereto have set their hands and seals the day and year first above
written.
ATTEST: CITY OF GRAND TERRACE
By:
City Clerk Mayor
APPROVED AS TO FORM: CONTRACTOR
1
By.
City Attorney
Title:
City of Grand Terrace-2004-05 Slurry Services Agreement-Pg. 5
I
RigKD TERR C
Community Services Department
Staff Deport
MEETING DATE: August 26, 2004
SUBJECT: AWARD OF THE CITY PARKING LOT RECONSTRUCITON CONTRACT TO
THE LOWEST BIDDER, ROQUET PAVING
FUNDING AUTHORIZATION REQUIRED:
BACKGROUND:
City Council approved $45,000 in the FY 2004-05 Budget for the Civic Center parking lot refurbishment
project. After reviewing the deterioration of the parking lot, it was decided that the slurry/seal coating
project that was originally intended would be a very short fix since the asphalt was eroding at a rapid rate.
Staff released a public works bid for the reconstruction of the parking lot which included adding a
concrete driveway in front of the Library entrance, concrete drain ribbons throughout the parking lot, and
removal and replacement of all asphalt Roquet Paving was the lowest bidder at $104,180.
Staff has negotiated with Roquet Paving making some modifications to the original specifications and
reducing the cost to $73,850. The project will retain the concrete work and the asphalt replacement. The
cost savings came from reducing the requirement of the 4 " Base,11 and the exclusion of the east drive
way entrance due to the upcoming corporate yard construction. This driveway will be included in the bid
package for the corporate yard
Community Services encumbered $9,000 from the FY 2003-04 Budget that was to be used for the
reconstruction of the entrance way pad in front of the Library With these funds, the project will require
an additional $19,850 from the General Fund.
RECOMMENDATION:
Staff recommends
- Council approve the contract with Roquet Paving for$73,580 and begin reconstruction of
the Civic Center Parking Lot.
- Council appropriate $19,850 from the General Fund unappropriated reserve
CITY OF GRAND TERRACE
CRIME PREVENTION COMMITTEE `; 4ti
Regular Meeting
MINUTES AUG 1 02004
July 12, 2004 CITY OF GRAND TERRACC-
The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center.
Meeting was called to order at 6:15 p.m. by JoAnn Johnson, since Chairperson, Philomene Spisak
was not in attendance and Vice Chairperson, Claire McElwee had resigned and not been replaced..
MEMBERS PERSENT were JoAnn Johnson, Dick Rollins, Lew Neeb, and Don Bennett. Also,
Alternate, Pat Smith.
MEMBERS ABSENT— Chairperson, Philomene Spisak and Dottie Raborn.
CITY STAFF/SHERIFF'S DEPT.—None
GUESTS PRESENT—Bob Stewart
INTRODUCTIONS - None.
AGENDA was approved with motion by Lew Neeb and second by Pat Smith.
MINUTES for the meeting of June 14, 2004 were approved with motion by Lew Neeb and second
by Don Bennett.
PUBLIC COMMENT—None.
CORRESPONDENCE—None.
UNFINISHED BUSINESS
A. Swindles—Nothing new.
NEW BUSINESS
A. Crime Prevention Planning—Nothing new. _
B. Other
a. AARP had its beginnings with Neighborhood Watch programs.
b. Now, AARP is involved under National Home Security.
c. Pat reported on incident re someone jumping over fence at Highlands.
d. Point being that we should all be more watchful of unusual behavior.
REPORTS
A. Summary of Law Enforcement Activity— .Kathy Gray—None
B. Citizen Patrol Report—Bob Stewart
a. June reported 271 hours. Total for 2004 is 1398 hours.
b. Asked to work again at OzzFest on July 31.
c. Three shifts are requested from about 7 a.m. until about 1 a.m.
d. Also asked for help at the Sheriff's Rodeo on September 24, 25 and 26th.
e. Pocket Bikes are illegal on streets. Can be ridden only on private property.
f. These bikes have no VIN number and are not equipped for street use.
C. Other Community Programs—No reports
D. Member Reports
a. Bob pointed out that Colton has a city ordinance re dumping trash:
b. This ordinance can lead to impounding of vehicle of offending dumper.
c. Grand Terrace may be getting trash dumped that otherwise would have been
dumped in Colton.
d. Could Grand Terrace look into this? Possibly adopt similar ordinance?
There being no further business to discuss, the meeting was adjourned at 6:38 p.m.
Respectfully Submitted,
' Secretary; oAnn Johnson
Community and Economic Development Department
CALIFORNIA
:r; - STAFF REPORT.
CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: August 26, 2004
FUNDING REQUIRED NO FUNDING REQUIRED X
SUBJECT: Tentative Tract Map No.04-02(County Recorder's Number
16985) and E-04-04 to create a 55 unit condominium
project on 4.8 acres
APPLICANT: NBD Development, Inc., Chris Gerold, President
LOCATION: 4.8 acre parcel on the north side of De Berry between
Reed.and the Gage Canal
i
RECOMMENDATION: Open the Public Hearing on the proposed tentative tract
_i map; Receive any testimony; Close the Public Hearing and
Approve the attached Resolution approving the tentative
tract map.
Background:
On July 15, 2004 the Planning Commission held a public hearing to consider the proposal
by the applicant, NBD Development to construct a total of 55 single family, paired homes
to be sold to individual home buyers. The project will be developed as a condominium type
subdivision which will have a homeowner's association. The tentative tract map (TTM-04-
02) has been filed for this condominium development. The subject site, consisting of 4.8
j acres, is located on the north side of De Berry'Street between Reed Avenue on the west
and the Gage Canal right-of-way on the east.-
The proposed development will have two floor plans, one of 1,625 square feet and the
other of 1,786 square feet. Each floor plan will provide for two bedrooms with a third
bedroom to be used possibly as an optional den or office. Each unit will have a two car
garage with a 20 foot driveway for additional open parking in front of the garage. Guest
parking will be provided for 15 cars. Almost twice the required amount of off-street parking
by Ordinance will be provided for this project.
The proposed residential development will be located in 23 separate residential structures
which will be two stories in height. The architectural style will reflect the "California
Craftsman"style with composite roofs, stucco trim around windows, exposed wood rafters
and wood facias.
22795 Barton Road e Grand Terrace, California 92313-5295 e 909/ 824-6621
�aGUNICIL AGENDA rMM NO.,I tom►"!
Additionally,the site will be appropriately landscaped. A condition of approval requires that
the De Berry and Reed frontages be heavily landscaped to blend in the development with
the adjacent single family neighborhoods. Lastly, the development will have a decorative
type fencing utilizing wrought iron and masonry pilasters which will be constructed along
the De Berry and Reed frontages.
The proposed development is located in the R3 (Medium Density Residential) Zoning
District and the "MDR" (Medium Density Residential) Category of the City's General Plan.
The proposed project is consistentwith both the Zoning and General Plan Category for this
site. The site was originally zoned R3 some twenty years ago in 1984.
The applications before the Planning Commission included the Site and Architectural
Review Cases No. 04-09 and No. 04-10 for the development and the Tentative Tract Map
No. 04-02 for the condominium map. The Planning Commission unanimously approved
both Site and Architectural Review applications and recommended to the City Council that
the Council approve the tentative tract map. (Please see Exhibit 3 attached hereto.)
The only matter that is before the City Council is the.proposed tentative tract map
to create the condominium subdivision. The proposed condominium subdivision is
shown on Exhibit 1, the blue line copy. (The County number issued by the County
Recorder's Office is"Tract No. 16985.")-A detailed description of the proposed project was
provided in the staff report dated July 15,2004 to the Planning Commission. A copy of this
report is attached for the Council's review and information along with the minutes of the
July 15`h, 2004 public hearing (Exhibits 2 and 3 of the Council report).
The City's Subdivision Ordinance requires that a tentative tract map be approved for a
condominium project. As a condominium project, only one lot is shown on Exhibit 1.
Individual buyers will be purchasing the "air rights" to their individual unit and not an
individual lot. The conditions of approval for the tentative map included the requirement
that there be a homeowner's association which will have the responsibility for managing
and maintaining this development.
Exhibit 1, the proposed tentative map, shows such details as existing development on the
site, existing utilities, adjacent streets, existing easements, the location of the Gage Canal
and the proposed dedication along the southerly portion of Reed Avenue. The tentative
map was reviewed by the City Engineer and was found to be acceptable. A 8 '/2 " x 11"
reduction of the tentative map is attached to the Planning Commission report (Exhibit 2)
as "Attachment U."
This project to construct 55 condominium paired homes in the R3 (Medium Density
Residential) Zone and to create a condominium subdivision has qualified for a Negative
Declaration under the provisions of the California Environmental Quality Act in that the
project will not have an adverse impact on the environment. Copies of the Negative
Declaration and the Initial Study/Environmental Checklist with the mandatory finding of no
impact are attached hereto as Exhibit 4.
Recommendation:
The Planning Commission and staff recommend that the City Council approve the attached
Resolution of Approval (Exhibit 5) with mandatory,findings and conditions of approval for
Tentative Tract Map No. 04-02 as a condominium subdivision.
Respectfully submitted, Approved by:
Jo n Lampe Gary L. koontz -'
sociate Planner Community Development Director
GLK:JL:jl
Exhibits: Exhibit 1: Proposed Tentative Tract Map No. 04-02 (Blue Line)
Exhibit 2: Staff Report to Planning Commission dated July 15, 2004
Exhibit 3: Planning Commission Minuets of July 15, 2004 of TTM-04-02
Exhibit 4: Negative Declaration and Initial Study per requirements of
CEQA
Exhibit 5: Resolution of Approval for TTM-04-02 (County No. 16985)
c:\MyFiles\JOHN\Gerold\councilreportTTM-04-02
Community and Economic Development Department
CALIFORNIA
TO: Planning Commission Members
FROM: Community Development Department
DATE: Thursday, July 15, 2004
SUBJECT: SA-04-09, SA-04-10, TTM-04-02 (County No. 16985) and E-04-
04 to construct a 55 unit condominium project on 4.8 acres
APPLICANT: NBD Development, Incorporated
LOCATION: Approximately 4.8 acre, more or less vacant parcel located
generally on the north side of De Berry Street between Reed
Avenue and the Gage Canal right-of-way.
RECOMMENDATION: Open the public hearing, receive the staff report and testimony,
close the hearing and approve the Resolution calling for the
approval of SA-04-09, SA-04-10 and E-04-04 and recommend to
the City Council the approval of the Resolution calling for the
approval of TTM-04-02 supported by the required findings and
subject to the recommended conditions of approval.
REQUEST:
The applicant is requesting approval to construct a total of 55 single family paired homes (mainly
two-family unit structures)to be sold to individual home buyers. The project will be developed as
a condominium type of subdivision which will have a homeowner's association. A tentative tract
(TTM-04-02)has been filed for this condominium development. There will be two floor plans, one
of 1,625 sq. ft. (SA-04-09) and the other of 1,786 sq. ft. (SA-04-10). Each unit will have two
EXHIBIT 2
22795 Barton Road e Grand Terrace, California 92313-5��o ® BUJ/ 824-6621
bedrooms and a den or office. The project will be two stories in height and will have common open
recreational areas. The project site is located in the R3 (Medium Density Residential) Zone.
Attached type housing is pennitted in this Zone; however,the project is subject to design review by
the Planning Commission and the condominium portion of the request requires a tract map under
the City's Subdivision Ordinance requiring a public hearing before both the Planning Conunission
and the City Council.
The applicant has submitted a"Letter of Intent" describing the overall nature of his request. In this
letter, the applicant indicates his intention to build 55 single-family paired homes to be sold to
individual home buyers which will be built as a condominium development with a "homeowner's
association."He further notes that each home will have a 20 foot driveway,front and rear yards, and
a square footage comparable to the homes in,the surrounding neighborhood. Please see Attachment
1 for a copy of the applicant's "Letter of Intent."
SITE AND SURROUND AREA:
The subject site is an approximately 4.8 acre parcel located on the north side of De Berry Street
between Reed Avenue and the Gage Canal. The property is presently vacant excepting for two
existing houses in the southern portion of the site which will be torn down and removed. In the past,
the site was developed with individual"court type"units. The foundations ofthat prior development
are scattered throughout the site and will be removed as part of the clean up of the site before
construction.
The site still contains numerous mulberry trees as part of the earlier development. The site slopes
gently down to the west towards Reed Avenue and is enclosed by chain link fencing. In the recent
past,the site has been subject to illegal dumping of trash and debris but the property owner hired a
crew to clean up the site.
The surrounding area is developed with one story single family homes to the west; to a
retirement/assisted living hotel to the immediate north togetherwith scattered non-conforming single
family residential uses along Barton Road;to atownhouse condominium project(The Cape Terrace))
and single family homes to the east,and to an apartment project(The Crest)and single family homes
to the southeast and south. Also, to'the immediate east is the 50 foot wide right-of-way of the Gage
Canal. Existing two story development in the immediate area consists of the townhouse
condominium project to the cast and the apartment project to the southeast.
Immediately east of the site is an approximately 2 acre vacant area fronting on De Berry where an
application has been made recently for a Specific Plan to construct 15 small lot,single family homes
together with a 4-unit apartment building. This proposal may be heard by the Planning Commission
in the near future.
De Berry Street is classified as a 66 foot wide, two-lane local collector on the General Plan's
Circulation Element. At the present time there is only an asphalt dike along the site's De Berry
frontage with no concrete curbs, gutters or sidewalks. Reed Street is classified as a local street in
the Circulation Element Approximately eight feet of additional widening is required along the
southern portion of the site's frontage along Reed. At the present time, only the northerly 2/3 of the
Reed frontage has curbs, gutters, and sidewalks.
The City's Master Plan of Storm Drains shows a 51" R.C.P. storm drain running along De Berry in
front of the project.
For an aerial view of the site and surrounding area, please see Attachment 2.
GENERAL PLAN AND ZONING:
The site is located in the R3 (Medium Density Residential)Zone. This site has been zoned for multi-
family use for at least 20 years. The site is also located in the"MDR"(Medium Density Residential)
Category of the City's General Plan. The proposed project is consistent with both the City's General
Plan and existing Zoning.
The maximum density allowed in the R3 Zone is 12 units per acre. At 55 units, the overall density
of this project is 11.5 units/acre which is consistent with the Zone.
The properties to the north of the subject site are located in the BRSP-CG (Barton Road Specific
Plan- General Commercial)category. Properties to the east and southeast are also located in the R3
(Medium Density Residential) Zone. The neighborhoods to the immediate south and west are
located in the.R1 - 7.2 (Single Family Residential - 7,200 square foot minimum lot size) Zone. All
of these zones are consistent with the City's General Plan land use categories.
PROJECT DESCRIPTION:
"'Site Plan:
The site plan,marked Exhibit "A-1", shows the proposed development consisting of 23 residential
structures of which 14 will be designed in a two-family or paired home configuration, 6 will be
located in 4-unit buildings and 3 will be one unit; detached. All of the units will be two stories in
height. Interior access will be provided by a 24 foot wide interior driveway with an entrance and exit
off of De Berry. No access will be provided to Reed with the exception of two"emergency vehicle"
access points to satisfy Fire Department requirements.
The residential buildings will be setback 25 feet from the right-of-way of De Berry Street and 15 feet
from Reed Avenue in compliance with the requirements of the R3 Zone. The setback along the Gage
Canal will be 10 feet in conformance with the R3 Zone. The applicant has sought a minor deviation
from the Community Development Director to modify the 20 foot setback along the northerly
property line to a minimum of 16 feet. This modification is justified in that it will allow the
developer to construct a project within the allowable density and provide for adequate turning radius
for the driveways of the interior units. In addition,the effects of such a modification will be minimal
on the property to the immediate north which is developed to an assisted living hotel separated from
the property line by an open parking lot 66 feet in width. The assisted living hotel and the new
residential structures will be separated by a distance of 82 feet even with this modification.
Where will be two basic floor plans arranged in two "cluster" configurations. Exhibit "A-2" shows
these two "cluster" configurations. Plan 1 which will have 1,625 square feet of living area, a two-
car garage and a 20 foot driveway to park two cars will be located in the 6 buildings in the interior
of the development with each building having four units. Plan 2 which will be the larger of the two
units with 1,786 square feet of living area will be located in 17 residential structures mostly
consisting of the two-family,paired configuration. These units will also have a two-car garage and
a 20 foot driveway for the parking of two additional cars.
The proposed parking includes two spaces in each garage for a total of 110 covered spaces, another
two spaces in front of each garage for another 110 open spaces and 15 open spaces for guest or
visitor parking. Total parking will be 235. This greatly exceeds the parking requirement (124) of
the Zoning Code by almost a factor of 2. This parking is distributed throughout the development for
the convenience of both residents and guests. In addition, all of the parking is located in the interior
of the development and will not be readily visible from De Berry or Reed.
As noted above,vehicle access to the interior of the project will be provided by means of a 24 foot
wide driveway off of De Berry Street. This driveway will be located generally across from Willet
Court which serves the residential development on the south side of De Berry. This entrance to the
new development will be gated and will have an approximately 70 foot stacking distance for vehicles
waiting to enter. As vehicle access to Reed will be restricted for emergency purposes only, no
vehicles will be normally entering or leaving the site directly onto Reed.
In the center of the development, a landscaped "paseo" is proposed providing pedestrian access to
.interior recreational areas which have a gazebo with "bbq" and a tot lot. On the east side adjacent
to the Gage Canal more active recreational facilities will be provided in the form of a "half-court"
basketball court. Three more gazebos will be provided near the basketball court for the benefit of
the future residents.
A decorative three-foot high block wall with pilasters and with a 2 foot wrought-iron fence on top
is proposed along the De Berry and Reed Street frontages. The appearance of this combination wall
and fence is shown on Exhibits "A-6" and "A-7" which show the De Berry and Reed Street
frontages. A 6 foot high block wall is shown on the landscaping plan as being proposed along the
easterly boundary next to the Gage Canal. The northerly boundary has not been included for a block
wall as there is an existing high wooden fence along this side of the property separating it from the
parking lot of the retirement/assisted living hotel to the north. The applicant will be required to
submit a detailed fencing plan showing the design, location and height of all proposed block walls
and combination wall/wrought-iron fencing.
Trash enclosures areas have been indicated by the architect to be located between the various
residential buildings as shown on the site plan which will be fenced from public view. The applicant
will be required to submit a detailed plan showing the location and design of the trash enclosures for
this development.
The City's Zoning Code requires that the maximum coverage for a development in the R3 Zone is
60%. This is defined as the portion of the site covered by all structures, parking areas, driveways
and covered patios. According to the information provided by the architect and shown on the site
plan, the coverage for this project has been calculated out at 57%. The project therefore meets this
requirement of the Zoning Code. The calculated amount of open space for the project is 43% with
the Ordinance requiring at least 40%
A 8 ''/2"x I 1"reduction of the site plan has been included in this staff report as Attachment 3. A 8%2"
x 11" reduction of the "Typical Cluster Plan" is included as Attachment 4.
Floor Plans:
The floor plan of"Plan 1" is shown on Exhibit "A-3." "Plan 1" will contain two stories with a
"great room," kitchen and '/2 bath (powder room) on the first floor and two bedrooms, a
office/optional loft, and two baths on the second floor. "Plan 1" will have a total of 1,625 sq. ft. of
living area. This unit more than meets the 1,000 sq. ft. minimum of the Zoning Code. Also shown
on the floor plan is the two-car garage.
The floor plan of"Plan2"is shown on Exhibit"A-5." "Plan 2"will also be two stories with a living
room, dining room, kitchen and '/2 bath on the first floor and two bedrooms, den, two baths, and
"loft" on the second floor. "Plan 2" will have a total of 1,786 sq. ft. of living area. The floor plan
also shows a two car garage.
A 8 '/2" x 11" reduction of the floor plan of "Plan I" has been attached to the staff report as
Attachment 5; and, of"Plan 2" as Attachment 7
Elevations:
The front and side elevations for"Plan 1" are shown on Exhibit"A-4.". The architectural style will
reflect the "Craftsman" style with composite roofs, stucco finish, stucco trim around windows,
exposed wood rafters and wood fascias, decorative columns and roll-up garage doors.
The"Plan I" residential structure will be 26 feet high which is well within the 35 ft. height limit of
the R3 Zone. A 8 '/2" x 11" reduction of the elevation for"Plan 1" is included in the staff report as
Attachment 6.
The front elevation for "Plan 2" is shown on Exhibit "A-6," Again, the architectural style will be
"Craftsman" with the same finish and trim as for "Plan I " Garage doors will be of the roll-up
variety.
"Plan 2" structures will be a little over 28 feet in height in compliance with the height limit of the
underlying R3 Zone.
Also,shown on Exhibit"A-6"is the"De Berry Streetscene Elevation"showing what the project will
look like as seen from De Berry. This drawing also indicates what the decorative block and wrought
fencing, discussed above, will look like as seen from De Berry. Only "Plan 2's" will front on De
Berry to be readily seen from that street.
exhibit"A-7" (Perspective Rendering/Reed Avenue)shows what the proposed development would
look like from Reed Avenue. Again this drawing shows the proposed decorative block/wrought-iron
fence on Reed. Again, only"Plan 2's" will front on Reed.
The 8 ''/2" x 11" reductions of Exhibits "A-6" and "A-7" are attached as Attachments 8 and 9.
Preliminary Landscaping:
The preliminary landscaping plan is shown on Exhibit"L-1." The preliminary landscape plan shows
a generalized plant pallette including trees,shrubs,vines and groundcovers and generalized location
of various plantings. A more detailed typical planting plan for one of the 4-unit interior buildings
was provided by the applicant's landscape architect. This typical plan shows more detail on the type
and size of the proposed plants with 70% of the trees being 24" box or larger. This typical plan is
shown on Attachment 11 of the staff report.
As shown on the preliminary landscaping plan, the applicant will include in the landscaping the
adjacent parkways along both Reed and De Berry. The Municipal Code requires the planting of
street trees every 40 feet along both the De Berry and Reed frontages. The applicant will be required
to plant and maintain the adjacent parkway.
A detailed landscaping and irrigation plan will be required to be submitted and to be approved prior
to the issuance of building permits. In addition,all of the landscaping will have to be installed prior
to the final occupancy of the development.
Also provided is a preliminary landscaping plan for the amenity areas as shown on Exhibit "L-2."
This shows the landscaping and layout for the tot lot, picnic areas and basketball half-court.
A 8 '/2" x 11" reduction of the preliminary landscaping plan is shown as Attachment 10 and of the
preliminary amenity plan, on Attachment 12.
Tentative Tract Map:
This is a proposed condominium development; therefore, the necessity for the tentative map. The
tentative map is shown on Exhibit "C-1." The County number issued by the County Recorder's
Office is "Tract No. 16985." As a condominium project, only one lot is shown. Individual buyers
will be purchasing "air rights" to their individual unit and not an individual lot. The conditions of
approval include the requirement that there be a homeowners' association which will have the
responsibility of managing and maintaining this development.
The proposed tentative map shows such details as existing development on the site,existing utilities,
adjacent streets, existing easements, the location of the Gage Canal and the proposed dedication
along the southerly portion of Reed Avenue. This tentative map was reviewed by the City Engineer
and found to be acceptable.
A 8 '/2" x I I" reduction of the tentative map is attached hereto as Attachment 13.
Conceptual Grading:
The conceptual grading plan is shown on Exhibit "C-2". The site has a gentle slope with a "fall"
towards Reed Avenue In addition.this site will be graded to drain to both De Berrv'and Reed away
from the Gage Canal side A total of 8,250 yd"s of material will be exported from the site. A
detailed grading plan and soils report will be required to be submitted during plan check before a
grading permit is issued for this project
A 8 %z" x I 1" reduction of the preliminary grading plan is shown on Attachment 14 in the staff
report.
In addition, as part of the plan check procedure for the required grading permit, the developer will
have to comply with various procedures regarding the "NPDES" requirements for a residential
proiect such as this. The applicant's engineer has prepared a "NPDES Compliance Study" for the
Planning Co
mmission's review to show or demonstrate how this will be accomplished. A copy of
that report is included as Attachment 15. In addition, a preliminary drainage study was also prepared
by the applicant's engineer and is attached as Attachment 16.
Color- and Material Board:
A "Color- and Materials"board for this pro_)ect will be made available at the public hearing for the
Planning Commission's information and review. The board contains two color schemes that will
be used throughout the project
REVIEWING AGENCY COMMENTS:
The following comments were made by various local agencies in reviewing this pro_ect
The Gas Company.
Please refer to the comment made by the Gas Company in its letter dated May 14,2004 (Attacluneni
17)
Crtv Traffic Engineer.
Please refer to the comments made by the city traffic Engineer in his memorandum to staff dated
May 22. 2004 (Attachment 18)
Crtv of Riverside - Water Division.
Please refer to the continents made by the City of Riverside - Water Division regarding the Gage
Canal dated May 28. 2004 (Attaclunent 19)
Colton Joint Unified School District
Please refer to the comments made by the Colton Joint Unified School District in its letter dated May
28, 2004
Gage Canal Company.
Please refer to the letter to staff from the Gage Cana] Company dated June 2;2004 (Attachment 21).
Building and Safety.
( Pleaser refer to the comments made by the Director of Building and Safety/Public Works in his
memorandum of June 4, 2004 (Attachment 22).
Riverside Highland water Company:
Please refer to the letter to staff from the Riverside Highland Water Company dated June 15, 2004
(Attachment 23).
Countv of San Bernardino Fire Department, Community Safety Division:
Please refer to the comments made by the County Fire Department in its letter dated June 21, 2004
(Attachment 24).
Countv Sheriff(Grand Terrace Police):
Please see the comment made by Lt. Hector Guerra of the Sheriff regarding this proposal,
Attachment 25
TRAFF]C IMPACT FEE:
The project proponent will be required to pay traffic signal improvement and circulation
improvement fees as set forth by Ordinance No. 190. Said fees for medium density development are
$80/unit for the signal improvement fee and $650/unit (District B) for the circulation improvement
fee. These fees are to be paid prior to the issuance of building permits.
ENVIRONMENTAL REVIEW:
This project to construct 55 condominium paired homes in the R3 Zone has qualified for a Negative
Declaration under the provisions of the California Environmental Quality Act in that the protect will
not have an adverse impact on the environment. Copies of the Negative Declaration and the Initial
Study/Environmental Checklist with the mandatory finding of no impact for this protect are attached
hereto as Attachment 26
FINDINGS:
Section 18.63.060 of the Zoning Code requires that specific findings be made by the Planning
Commission in approving a site and architectural review application. These findings have been
incorporated into the Resolution of Approval (Attaclvnent 27) for the requested two Site and
Architectural Review applications
In addition, the City's Subdivision Ordinance requires that specific findings be made prior to the
approval of the tentative map. These findings are
a) The proposed subdivision, together with the provisions for its design and
improvements is consistent with the General Plan: and
b) The site is physically suitable for the type and proposed density of development; and
c) The design of the subdivision or the proposed improvements are not likely to cause
substantial environmental damage or substantially or avoidable injure fish or wildlife
or their habitat: and
d) The design of the subdivision or type of improvements are not likely to cause serious
public health problems: and
e) The proposed subdivision. its design, density and type of development and
improvements conform to the regulations of the City's Development Code and the
regulations of any public agency having jurisdiction by law
Specific findings based on these requirements have been incorporated into the Resolution of
Approval (Attaclvnent 28) for the tentative map which will be heard and acted on by the City
Council.
CONDITIONS OF APPROVAL:
Upon the approval by the Planning Commission, the proposed project will be subject to the
recommended conditions as included in the Resolution of Approval(Attachment 27)for the two site
and architectural review applications Upon approval by the City Council. the proposed tentative
map forthe condominiums will be subject to the recommended conditions included in the Resolution
of Approval (Attachmment 28)for the tentative map. The Site and Architectural Review requests will
not be effective unless and until the proposed tentative map is approved by the City and Council and
is recorded
ANALYSIS:
This site has been zoned for R3 uses for at least 20 years. The proposed project is consistent with
both the City's General Plan and the Zoning Code. The pro_lect will be nicely designed in the
"craftsman" style to fit in with the surrounding residential neighborhood The applicant is also
proposing to restrict vehicle access to the site from De Berry Street only with no driveways onto
Reed excepting for the emergency access which is required by the Fire Department The applicant
will be providing various recreational and open space amenities within the development and will be
providing for future off-site street improvements along both Reed and De Berry, a needed
improvement to the neighborhood. The proposed development will meet or exceed nearly all of the
development standards of the R3 Zone including off-street parking. setbacks and the minimum unit
size. Finally, the applicant is proposing a condominium development with individual home
ownership which should alleviate some of the past oblections from the community about the
development of this site
This is a well thought out and well designed pro_lect which will be an asset to the City. It will
develop a vacant site which in the past has been an eyesore with problems with illegal dumping,
vandalism and weed abatement.
RECOMMENDATION:
The staff recommends that the PlanrimLy Commission approve the proposed 55 unit paired-home
development under SA-04-09. SA-04-10 and E-04-04 as called for by the attached Resolution of
Approval (Attaclv»ent 27) subject to the approval of the tentative map, TTM-04-02 by the City
Council;and that the Planning Commission recommend to the City Council its approval of TTM-04-
02 as called for by the attached Resolution of Approval (Attacliment 28) for the condominium
tentative map.
Respectfully submitted.
( John Lampe, Associa e Planner Gary L. oontz. Co pity Development Director
/K:J L J I
EXHIBIT A-1 "SITE PLAN'
EXHIBIT A-2 "TYPICAL CLUSTER PLAN"
EXHIBIT A-3 "PLAN l - FLOOR PLAN"
EXHIBIT A-4 "PLAN l - ELEVATIONS"
EXHIBIT A-5 "PLAN 2 - FLOOR PLAN`
EXHIBIT A-6 "PLAN 2 - ELEVATIONS -DEBERRY STREETSCAPE ELEVATIONS"
EXHIBIT A-7 "PERSPECTIVE RENDERING/REED AVE"
EXHIBIT L-1 "PRELIMINARY LANDSCAPE PLAN''
EXHIBIT L-2 "PRELIMINARY AMENITY PLAN"
EXHIBIT C-1 "TENTATIVE TRACT MAP"
EXHIBIT C-2 "PRELIMINARY GRADING PLAN"
ATTACHMENT l "Letter- of Intent"
ATTACHMENT 2 "Aerial Photo'
ATTACHMENT 3 "Site Plan'
ATTACHMENT 4 "Typical Cluster Plan'
ATTACHMENT 5 "'Plan l - Floor Plan"
ATTACHMENT 6 "Plan 1 - Elevations"
ATTACHMENT 7 "Plan 2 - Floor Plan"
ATTACHMENT 8 "Plan 2 - Elevations - DeBerry Streetscape Elevations"
ATTACHMENT 9 "Perspective Rendering/Reed Ave"
ATTACHMENT 10 "Preliminary Landscape Plan"
ATTACHMENT 11 "Typical Planting Plan: 4-Unit Clusters"
ATTACHMENT 12 "Preliminary Amenity Plan"
ATTACHMENT I3 "Tentative Tract Map"
ATTACHMENT 14 "Preliminary Grading Plan"
ATTACHMENT 15 "NPDES" Compliance Study'
ATTACHMENT 16 "Drainage Study"
ATTACHMENT 17 Letter from The Gas Company dated 5/14/04
ATTACHMENT 18 Memo from the City's Traffic Engineer dated 5/22/04
ATTACHMENT 19 Letter from the City of Riverside - Water Division dated 5/25/04
ATTACHMENT 20 Letter from the Colton Joint Unified School District dated 5/28/04
ATTACHMENT 21 Letter from the Gage Canal Company dated 6/02/04
ATTACHMENT 22 Memo from the Clty's Building and Safety/Public Works dated 6/04/04
ATTACHMENT 23 Letter from the Riverside Highland Water Company dated 6/15/04
ATTACHMENT 24 Letter from the County Fire Department dated 6/21/04
ATTACHMENT 25 Note/Comment from the Sheriffs Office by Lt. Hector Guerra of"no
concern''
ATTACHMENT 26 Negative Declaration and Initial Study per requirements of CEQA
ATTACHMENT 27 Resolution of Approval including"Findings"and"Conditions of Approval"
for SA-04-09 and SA-04-10
ATTACHMENT 28 Resolution of Approval including "Findings" and "Conditions of Approval
for TTM-04-02 (County No. 16985) by the Clty Council
c:\N4vFiles\]OHNI\Geral d\SA-04-09-10commrepor
1726 Suite F - Manhattan Beach Blvd. ® Manhattan Beach, CA 9026E
�MD .A7E- 0PTv 1.�1 :, INC s Phone 310 798 5119 ® Fax. 310 798 0466 o Cell- 310.729 9331
Mr. John Lampe, Planner
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
Dear Mr. Lampe,
NBD Development Inc. is proposing to develop an existing R-3 zoned 4.84 acre
parcel at the NE corner of Reed and DeBerry. Our project, as designed, will contain 56
single family paired homes to be sold to individual home buyers. This project will be
- developed as a condominium with a Homeowners Association.
There are two proposed floor plans, one at 1625 square feet and one at 1786
square feet. Each floorplan will provide two bedrooms plus a den and two and one-half
bathrooms. Each home has a 20 foot driveway with front and rear yards. The square
footage is comparable to the surrounding single family homes.
With the exception of a minor variance request at the northerly property line
where it abutts the parking lot, this project meets all criteria and planning codes for the
City of Grand Terrace. We are providing a greenbelt that is 360 feet long and varies
from 16 feet to 40 feet in width and a common park area of over 8,000 feet.
During the first week of May, there was not a single home for sale in Grand
Terrace. This speaks to the desirability and sense of community that will attract
homebuyers to the high quality project that we are proposing. These new homeowners
will certainly add to the support of the existing commercial and retail services in the
community
Thank you for your attention and assistance. Please call me with questions or for
any clarifications.
'-S
incerely,
Chris Gerold
NBD Development Inc
1
TABLE OF_ CQN[ ENTS PROJECT TE�th
C•I TENTATIVE TRACT MAP APPLICANT
C 2 PRELIMINARY GRADING PLAN NBD Development
1726 Manhattan Beach Boulevard
Suite F
A•1 SITE PLAN Manhattan Beach,CA 90266
Tc1:(31(l)798-5119
A•2 TYPICAL CLUSTER PLAN Fax:(31n)79R•0466
A•3 PLAN 1 FLOOR PLAN CIVIL
PLAN 1 ELEVATIONS
A•5 PLAN 2 FLOOR PLANS McKeever Engineering
647 North Main Streci
A-6 PLAN 2 ELEVATIONS / Suite 2A
DE BERRY STREETSCENE ELEVATION Riverside.(909 CA 37001
Tel; (9091 341J700
A 7 PERSPECTIVE RENDERING / - fax. ronAA)1461740
REED AVENUE STREETSCENE ELEVATION ARCHITECT
L-1 PRELIMINARY LANDSCAPE PLAN KTGY Group.Inc.
1, 1. PREI,IMINAR`' A1�4F�Jr'TY PT-AN n992MitchellSonu,
Irvine.CA 92614
Tel:(non)R51.2133
Fax.(9-19)951.5156
LANDSCAPE.
Community Works Design Grnun
4649 Brockton Aver-
Rivcrsidc.CA 9250/
ie 1:009)169.0700
Fav loon)3Fa4n3n
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ATTACHMENT 3
ConcTLma[Site Plan
a 30
n
is 60
NHD DEVET-OT'MFNT GRAND TERRACE PAIRED HOMES,
NO 200401?4011 GRAND TERRACE , CA
KTGYGROUP, ,t,r.
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ATTACHMENT 4
T,V11iCill C(14,lte,)- P(011
32
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NBD DEVELOPM17N-1- GRAND TERRACE PAIRED HOMES A-2
KT(-,)' N0 20n,109d no (7,RAND TERRACE R ACE, , CA KTGY GROUP,,
Fj
0 i
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Plan 011e ATTACHMENT 5
2 BOYQollt/r)rll�2..s Batt,
rFz.S SF
16
Nj3T:) GRAND TERRACE PAIRED HOMES
KIGY No, GRAND TT-RR ACE ., re ..CA so .A-3
KTGY GROUP,,
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ATTACHMENT 6
32
Pfom .1 Btliloillq Efevatlio"s
M TIT-) TDI---Xlr-f ol,,, GRAND TERRACE PAIRED HOMES ES A-4
v I'GY Nf) 2nn-ln�-j nn GRAND TERRACE , CA KTGY GROUP,
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7 Broi*r)n,,l I I)Cil+LnfL/2.5 Balf,
N11D D1-vr:,l-,0VMT--N"T' GRAND TERRACE PAIRED HOMES A-$
GRAND TERRACE , CA KTGY GROUR .
K,rnY NO 2,j1n4n.q,j.o() 0!71W —
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ATTACHMENT 8
T'J)31-.) DEVELOPMENI- GRAND TERRACE PAIRED HOMES
KTOY NO.200,111R,100 GRAND TERRACE , CA W,
D
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ATTACHMENT 9
32
11 D D F.V E 1_0 11 M F-N'I CYRAND TERRACE PAIRED HOMES A-7
GRAND TFR RACF , CA
KTGY GROUP, ,.c.
031nuu
GAGE
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111 BOTAT41114A.c COMMON NAME
(ora
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tin. ATTACHMENT 1(
12, 11
REED AVENUE
-cm,
1 OEM
PRELIMINARY LANDSCAPE PLAN OAT. 0 TV 4n. Rw
r -i. 41'8-k-A�,
G N --tRACE PAIRED HOMES (909 Cn)10-0700
F ETK
(Ml)369-1039
CITY OF GRAND TERRACE
MICH(I opill"
— Trees: Cupaniopsis anacar-dioides
6"x6"Concrete mow curb
rb
between all turf and shrub areas r Tristania confer-ta
`g Br-isbane Box
° I 30%- 15 gal.
60%-24"box Lagerstroemia x faur-iei
a %x •sa ` � „', 10/0-36 box Crape Ile
- �+�%��%=�t:��1a�`,J.y�1S��rr''�.S'���. �I``L `.'�. ,"�—'�ry,�.�.•' ,,I�:.:e�:1 .^e;�,'ti yC•l� ;,,o I
',;������,`�;,�•�`�'';y�;'' :; . ::�:,: -. - �.4:��;'�"' ,,.. �: Shrubs: Abelia Edward '
�� Glossy oss
y Abelia
.t. �• 'Y'• " .��'"s N�•� v*'•1'. t "?..Jig� a al"° `�� rl• �>
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Driveway(t a r'ie atod Mock r-a ng
e
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i-
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Breezeway
I
ATTACHMENT 11 0 10, 20 40,
4649 Brockton Ave.
Typical. -Planting Pi an a 4-Unit Cluz
FWorslde, GA 925c
GRAN_ D TERRACE P AIRED _T- OMES 1909) 369�03q
•�L .
Fax (909) 3b9-4039
®' t e-malls comwork5o enet
Gran-d Terrace, CA
•�`'I= •�' http://www.comworksd tom
, 9
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W . ATTACHMENT 12
PRELIMINARY LANDSCAPE PLAN I
- AMENITYAREAS 1 1. .1. 32'
GFRANIE)' TERRACE PAIRED HOMES �/,196(9J90er
369 07006.
1-(709)36MOP
CITY OF GRAND TERRACE
TENTATIVE TRACT NO. 1-6985
FOR CONDOMINIUM PURPOSES
BEING A
;'7—t
.1 . ". SUBDIVISION OF A PORTION or t.wrs 1-1 ANT) 15 IN SECTION
3, TOBNSHIP 2 SOUTH. RANGE 4 WEST, SAN BERNARDINO BASE AND
MERIDIAN ACCORDING TO NIAP SHOWING LANDS OF THE FAST RIVERSIDE
COMPANY.
_41
dui,
LAND V IN THE COUNTY OF SAN HERNADINO qTATF OF
�,v. .7
CALIFORNIA. PACE 411, RECORDS OF SAID COUNTY
AlPLICANT: HBO OMLOPMERr.INC.
HATIA.
7 1.21
(I'D) ----,A-
t; I, -NK T.HIMIINC AND LUC'E.
TRUSTEES B1 UNIE rAUILY TRIIIT Or
ITAW I v I LUCY F.11EYNING.
DATED IUL",��."2GIt B.".
3.
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Esc-LAUD.U.C.A DEJ MRE 1
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W.J.MCKEEVER.INC.
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+
MOTES:
I I ES:S PAACCL N—E-
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EASIEUENE NOTES:
nPIC L SECTION
OE*13EArRy STREET t'.
......A ........
—D EP1.11l 1.ID,nr l...I,T
7..L
(D
WE-C—.E.TINLE-E-0""I'EIN.C1 1�
ilt
lu' 5.1_Ia. I[• — -1L. '1.,.",— I _�.——___ ite„II{,, S<I
SURVEYOR'S NOTES AND LEGEND,
NlN_N`A,
I E-11 -Ilo.n.. UH
4. r N.......I,
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IN
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W W.,j McKEEVER, INC.
'k, 17 CIVIL ENGINEERING
rl,cc, !"0 11`1 H... I",—M.
m
AfTACHMENT 11
CONCV11"TVAII,GRADING PLAN
................ .. .. ........... ------ �........... ............
Oc
_12im
I—POLLL1111111FIlTy�
SECTION W-W
........................................ .............
COMBINATION SCREEN AND
PERIOD DuWS. ETAIWNG VIALL EAST RIGHT-
)F-WAY LINE.'Rr.Eo AVENUE............... ............
1111,11 T 1101 v I ..........................
E p'.
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V
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z
SECTIONj.
CCJRI IATION SCREEN Arlo
E-AL "OR"'
-i PI-21.
'T fiS -i2: . .....
mIr
TYPICAL 5 CTION
:."T X.
INTIRIOR SEREFTS, 4F-4
v�
SC-LE 5
EL AvEI'L SECTION *C*-'C'
UIMPINATION SCREEN�IID
As,
T
-IN ..........
W III,
777,7q;
J
aY, 1
"T at
,
SECTION'D'-"D'
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t IN AWOR TERI RETAIIIING WALL
hCENT TO STREEIi
_41j "All"LlI
j
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------ CW- C
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-----
IVACANT;
SECTION
RETAINING HETAINING WALL AT
11TACI I NO �551 ITF.RIOR SIDEWALq
LAND CO.
I I Ey E' I'D
...... 'lHiG 591,51,L MILT RESIDF.rICCI
TpAc, No 1,1:4.,1
REVISION I r)ATI1 By MR 15'5/40-112
.......... WJ McKEEVER, INC. CITY OF GRAND TERRACE
CIVII,ENGINEERING APPROVED BY-
NORTH HAIN STREET tA] .SUITE 21 CONCEPTUAL GRADING PLAN
---—--- ....................... Tl,,N'rATTVr TRACT' NO. 1.6985
FOR CONDOMIN113M PUMVIOSIjS
NIJD DFVj.'I.0rrf�.'NT, INC. I OF I
ATTACumvNT Id
A
Southern California
Gas C
!'-61 W Lugoniaompany
jj Avenue
Reoiands,CA 92374-9720
The
Gas iELLE F. bu, DT Mailina Address
Planning/Community PO Box 3003
Services Department Reci3nc5,CA 92373-0306
Sempra Energy`utility
A i
May 14, 2004
City of Grand Terrace
Conimuni", and Economic Development Department
22795 Barton Road
Grand Terrace, CA 92313-5295
Attention: John Lampe
Re: (EIR) Site and Architectural Review Case No.'s 04-09 and 04-10 (SA-04-09 and SA-
04-10); Tentative Tract No. 04-02 (TTAI-04-02 — Count), No. Tr. 16985). and
Environmental Review Case No. 04-04 (E-04-04)
Thank you for the opportunity to respond to the above-referenced protect. Please note that
Southern California Gas Company has facilities in the area where the above named project is
proposed Gas service to the prQject could be provided without any significant impact on'the
environment. The service would be in accordance with the Company's policies and extension
rules on file with the California Public Utilities Commission at the time contractual arrangements
are made
You should be aware that this letter is not to be interpreted as a contractual commitment to serve
the proposed protect. but only as an informational service The availability of natural Qas service,
as set forth in this letter. is based upon present conditions of gas supply and regulatory policies
As a public utility. The Southern California Gas Company is under the jurisdiction of the
,California Public Utilities Commission We cari'also be affected by actions of federal regulatory
agencies Should these agencies take any action. which affects gas supply, or the conditions
under which service is available, pas service will be provided in accordance with revised
conditions
Typical demand use for
a Residential (System Area Average/Use Per Meter) YearlN,
Single Famil% 799 therms/year dwelling unit
Multi-Family 4 or less units 482 therms/year dwelline unit
Multi-Family 5 or more units 483 therrns/vear dwelling unit
These averages are based on total gas consumption in residential units served by Southern
California Gas Company, and it should not be implied that any particular home, apartment or
tract of homes will use these amounts of energy
ATTACHMENT 17
May 14, 2004
Page 2
b Commercial
Due to the fact that construction varies so widely (a glass builduig vs a heavily
insulated building) and there is such a wide variation in types of materials and; a
typical demand figure is not available for this type of construction Calculations
would need to be made after the butldine has been desiened.
We have Demand Side Management programs available to commercial/industrial customers to
provide assistance to selecting the most effective applications of energy of our energy
conservation programs; please contact our Commercial/Industrial Support Center at 1-800-GAS-
2000
Sincerely,
Roeeho A. Rawliw,
Technical Services Supervisor
i
P G Box 1635E
A e iV'ii^i i JG EL� Chcre
( �'4y �rJL 4JC i
e-M611- 1ePlFViFe@JSbCglOba; n&; lax. V�454 y4vc�
r�iONIE- 909 263 0383
Date: i��i$y 2b, 2-00
To- .John Lampe, Associate Planner, City of Grand i errace
i=rorii Vain S.'ivei.istaedter, xegVereii i ra is I-ngiileer ( I it i 33)
Subject Comments on Tentative Tract 4 04-02
Locatioi 1 Z 4 0 11 f7%G41.%D DeBerry Street
File No 04-09 and 04-10 (SA-04-09 and SA-04-10)
T lie proposed project conbiots of 56 eingie family paired home6, and will be a gated
community taking access from vederry Street 1 he project will generate 536 daily vehicle
trips; 42 in tine a.m. peak hour and 57 p.m. peak hours. The proposed project will' not have a
significant traffic impact on the city s circulation system. A traffic study is not required.
The gate and site threshold area are acceptabie as shown on the site plans that have been
submitted Site egress should be stop sign controlled Sight lines at project egress drivewav
should be preserved to ensure adequate stopping sight distance. Parking should be
prohibited at all times an all internal drive aisles and should be so posted
i have no additional comments
�'..�'-`Pjiannieig, !lia
ATTACHMENT 18
a R`- . 4 AI. 5
W &
M RIVERSIDt-
o
fr
99210M.�93i AM
May 25. 200-4
PUBLIC UTILITIES
j
EE
LY
UN0 8 2004
-
7.41CHELLE F. E30USTEDT File: Utility Interference
Planning/Community
> Services Department
Mr. John Lampe, Associate Planner
C,
co Grand Terrace Community Development Dept
M
22795 Barton Road
c�
L� Grand Teri-ace, CA 92313
c4
co
c) Subject- NBD Development. Inc. 56 Single Family Paired Homes
Dear Mr. Lampe
'o
03 The Riverside Public Utilities Department—Water Division has a fragile 54-inch domestic water
I?
pipeline located in the Gage Canal rigbt-of-way,adjacent to the pro
ject site.This pipeline conveys
co almost 50% of the water supply for the City of Riverside
Please avoid using equipment that will cause excessive vibration in the vicinity of our pipeline
Otherwise, the proposed project will not have any impact on our facilities
Sincerely,
cQ
< Rick�4a]7 u'lfvz
Senior Water Engineer
M
ATTACHMENT 19
2:'\%,jate\t)laiiiiin--\rickiGrandTerraceCUPRCSDOISe.dOL
PJIN/EP-=!D- PU1F,1Li'-- HLUTiLiT1 ' i_ C01-,,1J%,!'ITT-LD I-!-- TH-L HlGhHSIF -ND ELrCTPi,,-'
5 F P"\." -
S ; �
1CS ,T TF,11' O'k"-/E"- POSSIP-1--F P-ATE-, TO BEN"F - Th
Dennis D Byas, Superintendents
David Capelouto, Assistant Superintendent, Business Services
Alice H. Grunriman, Director of Facilities Construction 47
BOARD OF EDUCATION '�'"�
Mr Frank A ibarra,Preszden; ?oining Together to Go the Extra Mile
Mrs Marge Mendoza-Ware, Vice Pre57Qe 1;
Mr. Tobin A. Brinker, Clerk
Mr. Robert D Armenta
Mr. Mark Hoover
Mr Kent Taylor
� K-
i
Mr David R Zamora `
May 28, 2004
Mr. John Lampe
City of Grand Terrace
Community and Economic Development Department
22795 Barton Road
Grand Terrace, CA 92313
RE: Tentative Tract No. 04-02
Dear Mr. Lampe.
The Colton Joint Unified School District has received your notification of tentative tract numbei
04-02 for 56 single family paired homes in the City of Grand Terrace. The proposed
development will be served by the following school sites
• Grades K-6 — Grand Terrace Elementary School,'12066 Vivienda, Grand Terrace
s Grades 7-8 — Terrace Hills Middle School, 22709 DeBerry Street, Grand Terrace
e Grades 9-12 — Colton High School, 777 W. Valley Blvd., Colton
Please be advised that the above sites are impacted and operating at full capacity. In order to
plan for the potential increase in student enrollment, the District requests that we continue to be
notified about any progress on this project.
If you have any questions or concerns, please contact me at the District Facilities Office at (909)
580-6642 between the hours of 7.30 a.m. and 4:30 p.m
Sincerely;
/ Alice Grundman
Director of Facilities Planning and Construction
AG/th
ATTACHMENT 20
1'--2 Valencia Drive '-`olton, Cam, 92k4-1798 F (90 ;n�80-�00" 664
�o;;�;;?itme;:r to Equal Gp-portu;l-,t
6/8/2004 12:14 PM FROM: GaueMy Gape Canal hi? TO; 763-7525 PAGE: 001 OF 001
PAUL RENCK JOHN GLESS ROSS LEWIS KENNETH MARTIN
PRESIDENT VICE PRESIDENT GENERAL MANAGER-SEC TREASURER
THE GAGE CANAL COMPANY
7452 DUFFERIN AVENUE
RIVERSIDE,CA 92504
909-780-13333
FAX 909-780-1973
�=2. 2004
John Lampe
Associate Planner
City of Grand Terrace
Dear Mr. Lampe
Your 6 ft. retaining wall along the Gage Canal is fine
1
i
1
Some fill will be needed to send the rain water nut-off to DeBerry St There may be a
problem where the retirement home retaining wall ends, it may not be high enough When
that wall was put in it was only to bring water to the end oftheir property At that point, ii
would run west to Reed Ave
Along DeBerry St., a sidewalk, curb, and gutter is needed across Gage frontage On
the west side the water nun-off could go under the sidewalk into the street gutter. In
Riverside City and Countv they require the first developer to come to the Gage property to
put in a sidewalk, curb, and gutter
When the houses at Van Buren were built east of the Gage Canal and Mirado Ave -
Vireil removed our east drive approach which was the drain for water midway between Van
Buren and Pico St. north to Van Buren, put in the sidewalk but no drain for the water into
Van Buren St Now the water runs onto Gage property which is not correct. The water
should drain under the sidewalk into the Van Buren gutter
_tf
Sorry to be so late with this info 1 can meet with you later
Sincerer
Louie.1 Testa
The Gage Canal Compam �7
ATTACHMENT 21
f
I
12-8.537�
MEMORANDUM
OF r
GRHfiD TERRA(
TO John Lampe, Associate Planner
fOUGH 110US� �
FROM Jerry Glander, Director of Building and Safetv/Public W
DEPARTMENT OF { - Works
BUILDING & SAFETY, � DATE. June 4, 2004
PUBLIC WORKS
AND HOUSING !
( SUBJECT: SA-04-09 & 04-10, TTM 04-02 (16985) and E-04-04 - 22316' and
22795 Barton Road 22330 De Berry - 56 single family paired homes - NBD
Suite B
Grand Terrace Development, Inc.
California 92313-5295
Civic Center After project review and in compliance with the Grand Terrace Municipal Code
(909) 825-3825 Chapter 15.28 Article 1, the following recommendations should be considered as
Fax (909) 825-7506 conditions for the proposed project.
1 . Provide the following:
A Title report.
B Plot plan
C Grading & drainage plan
D Complete construction plans for structures.
E Property corner points
F Dedication on Reed to provide 30 ft. from center line of Reed.
t
Include dedication for a corner cut off at Reed and De Berry. A
portion has been previously dedicated and improved.
G Street improvement plans to include curb, gutter, sidewalk and
match up paving on Reed and De Berry.Extend sidewalk to easterly
boundary of Gage Canal
H Remove concrete driveway approach to Gage Canal and replace per
S.B. Co. Std. 128 Alternate #1 .
I Comply with City of Grand Terrace handicap sidewalk at driveways_
J Install handicap ramp per San Bernardino County Std. 110C at
{ corner of De Berry and Reed to include relocation of power pole and
pole supports at ramp
h Install ornamental street light on Reed, locate half way between
corner and end of Reed and pay one year energy costs to City of
Grand Ten-ace.
l
i
Page 1 of
s
t ATTACHMENT
June 4. 20C
12-8.537
L. Obtain permit for demolition of existing residence and cap seNver line at property hn
if not to be used for the proposed project
M Install driveway approach per San Bernardino County Std. No. 128 Alternate 41 wit]
6" thick concrete
N Remove unused driveway approaches and gutter on Reed and replace curb, a-titter an(
sidewalk per San Bernardino County Std. No. 115
2 Show any recorded easements on grading plan.
3 Provide preliminary soils report in accordance with the 2001 California Building Code.
4 Provide will serve letter from Riverside Highland Water Company
5. All utilities shall be run underground
6. Provide proof of payment of school fees
7. Pay all plan check, pei=t, inspection fees and street cut deposit.
8 Pay all public works, sewer connection fees, capital improvement, maintenance, circulation
and traffic improvement fees
9 All improvements shall be designed by persons registered and licensed to perform such wort,
pursuant to the State of California Business and Professions Code, which shall comply with
all applicable requirements of the 2001 California Building Code, 2001 California Electrical
Code, 2001 California Plumbing Code. 2001 California Mechanical Code, American
Disabilities Act. Title 24 California Energy Requirements, the Grand Terrace Municipal
Code and NPDES
The following recommendations should be considered as conditions prior to recordation of Final Tract Map
1 . Pay off any remaining sewer assessment balance on the original parcel
Submit to City Council for acceptance; all agreements, bonds for performance, bonds for-
labor and material for the following
A Gradin o
B Sanitary sewer improvements
C. Storm drain improvements
D Water system improvements
E. Street, curb, gutter & sidewalks
F. Street lights
3 Cash deposit in the amount of 10176 of total estimated cost
4 Submit a prelinunary soils report prepared by a California Registered Civil Engineer.
Pane 2 of
S< nivr.,: C' i232c-4'_n96 t '909) 825-41.2E k_A (9001) 825-1715
June 15, 2004
Li
Mr John LamPe � � ZnO4
Planning Department MICHELLE F. BOUSTEDT
Planning/Communit
City of Grand Terrace Services Departure
22795 Barton Road
Grand Terrace, CA 92313
Re SA-0409 — 56 units at De Berry and Reed Street
Dear John_
Riverside Highland Water Company can see no reason why this protect
should not ao forward.
The developer has already contacted us regardinJ) 1\7%7ater stock, fees, and
meters
Thank you
Sincerely;
Rich Haubert
Distribution Superintendent
RN I/ss
ATTACHMENT 231
COUNTY OF SAN BERNARDINO
r— ECONOMIC DEVELOPMENT
COUNTY FIRE DEPARTMENT AND PUBLIC SERVICES GROUP
f SAN p(n MRDI M1O
OFFICE OF THE FIRE MARSHAL _ '�' �, PETER R.HILLS
COMMUNITY SAFETY DIVISION Fire Chiel
620 South "E" Street - San Bernardino, CA 92415-0179 County Fire Warden
(909)386-8400 • Fax (909)386.8460
JCIN'E 21.2004
NBD DEVELOPMENT
22316 & 22330))EBERRY STREET
GRAND TERRACE, CA
FILE: DR GT04/9386
LOCATION: 22316 &: 22330 DFIRERR'Y AVE—GRAND TERRACE
PROJECT TYPE: CONDOMINIUMS
SQUARE FOOTAGE: 4000
PLANNER: JOfJN LAMPE
Dear Applicanr
With respect to the conditions of approval regardin-the above referenced project,the San Bernardino
County Fire Department requires the following fire protection measures to be provided in accordance with
applicable local ordinances_ codes,and/or recognized fire protection standards.
The following information of this document sets forth the FIRE CONDITIONS and GUIDELINES which
are applied to this projeci EI Approved M Approved w/conditions ❑Not Approved
FIRE CONDITIONS:
Jurisdiction, The above referenced piolect is undo the jurisdiction of the San Bernardino County
Fire Department herein ("Fire Deparnnent"). Prior to any construction occurring on any parcel, the
applicant shall contact the Fire Department for verification of current fire protection requirements
All new construction shall comply with the current Uniform Fire Code requirements and all
applicable statutes; codes, ordinances and standards of the Fire Department. [F-1]
Water Systein. Prior to any land disturbance; the water systems shall be designed to meet the
required fire flow for this development and shall be approved by the Fire Department. The required
fire flow shall be determined by using Appendix 11 A of the Uniform Fire Code.
The Fire Flow for this project shall be:
1750 GPM for a 2 hour duration at 20 psi residual operating pressure.
Except for individual single family residences, the applicant shall submit four (4) copies of the
water system improvement plans to the Fire Departinent for review and approval New water
;ystems shall have minimum eight (8) inch mains. six (6) inch laterals, six (6) inch riser and an
approved six (6)inch fire hydrant. Standard 903.1 jF-51
Fire Fee. The required fire fees(currently S1400.00) shall be paid to the Fire Department
[F-40a]
AT A C-111M T 24
DR GT04/9386
JUN"E 21, 2004
Page 2
Access. The development and each phase thereof sha11 have a minimum of 2 points of vehicular
access. These are for fire/emergency equipment access and for evacuation routes. Standard
9022.1 [F-41]
Water system_ A water system approved and inspected by the Fire Department is required_ The
system shall be operational, prior to any combustibles being stored on the site. The applicant is
required to provide-a minnnum of one:new six (6) inch fire hydrant assembly with two (2) two and
one half(2 1/2) inch and one (1) four(4)inch outlet. All fire hydrants shall be spaced no more than
three hundred (300) feet apart and no more than one hundred fifty (150) feet from any portion of a
structure. Detached single family residential developments may increase the spacing between
hydrants to be no more than six hundred (600) feet and no more than three hundred (300) feet any
portion of a detached single family structure. Standard 901.4 [F-54]
Nyater System Certification. The applicant shall provide the Fire Department with a letter from
the serving water company,certifying that the required water improvements have been mode or that
the existing fire hydrants and water system will meet distance and fire flow requirements. Fire flow
water supply shall be in place prior to placing combustible materials on the job-site. [F-57]
Flvdrant Marking. Blue reflective pavement markers indicating fire hydrant locations shall be
installed as specified by the Fire Department. In areas where snow removal occurs or non-paved
roads exist, the blue reflective hydrant,darker shall be posted on an approved post along the side of
the road, no more than three (3) feet from the hydrant and at least six (6) feet high above the
adtacent road. Standard 901.4.3. [F80)
Non-Residential Addressing. Commercial and industrial developments of 100,000 sq, ft or less
shall have the street address installed on the building with numbers that are a minimum six (6)
inches in height and with a three.quarter (3/4) inch stroke. The street address shall be visible from,
the street. Dunng the hours of darkness, the numbers shall be elecmeally illuminated (internal or
external). Where the building is two hundred (200) feet or-note from the roadway, additional nor.-
illuminated contrasting six (6) inch numbers shall be displayed at the property access entrances.
Standard 901.4.4 [F82]
Illuminated Site Diaoram. The applicant shall submit for review and approval a site diagram plan
to the Fire Department. The applicant shall install at each entrance to a multi-family complex an
illuminated diagrammatic representation of the complex.which shows the location of each unit and
each fire hydrant. Standard 901.4.4 [F84]
Kev Box. An approved Fire Department key box is required. The key box shall be provided with a
tamper switch and shall be monitored by a Fire Depatrtinent approved central monitoring service.
in commercial, industrial and multi-family complexes, all swing gates shall have an approved fire
department Knox Lock. Standard 902.4 [F85]
Override Switch. 'Where an automatic electne security gate is used, an approved Fire Department
override switch(Knox®)is required_ Standard 902.4 [F86]
Fire Extinguishers. Hand portable fire extinguishers are required. The location,type, and cabinet
design shall be approved by the Fire Department. [F88]
DR GT0419386
JU1VE 21,2004
Pace 3
*SPECIFIC CONDITIONS:
1- Turf block is not approved for access,it shall be a 26 foot paved access road.
2 An ins tion for all phas! the project shall be conducted by this office
WatCr plan sha submitted prior to building permits being issued.
Sin re
DOUG AWFORD
Planning&Engineering Supervisor
DC.js
�c?i-
CommuniLy and Economic Development opment Department
i
DATE: May 12. 2004
FILE NO: Site and Architectural Review Case No 's 04-09 and 04-l 0 (SA-04-09 and SA-04-
10): Tentative Tract No 04-02 (TTM-04-02 — County N70 Tr. 16985).- and
Environmental Review Case No 04-04 (E-04-04)
APPLICANT: NBD Development, Incorporated
LOCATION: 22316 and 22330 De Berry Street in the City of Grand Terrace (Approximately 5
acres located on the northerly side of De Berry Street between Deed Avenue on the
vvest and the Gage Canal right-of-way on the east.)
1 SUBJECT: This project will consist of a total of 56 single family paired homes(tWo-familyunit
structures)to be sold to individual home buyers The project will be developed as
a condominium type of subdivision which will have a homeowner's association
The tentative tract has been filed for this condominium development There will
be nvo floor plans, one of 1,625 square feet and the other of 1.786 square feet
Each floor plan will provide for two bedrooms plus a den and two and one-half
bathrooms Each proposed home will have a 20 foot driveway with front and real-
yard areas The project will be two stories in height and will have common open
recreational areas
Dear Reviewing Aeenc�
The applicant is proposntg to construct the above described project if approved by the Cm,. The site and
architectural review appl]cations have been filed for each one of the proposed floor plans The tentative map
has been filed as this will be a condominium type of project with individual ownership of each unit. The
environmental review application was submitted to satisfy the 'CEQA'- requirements for a discretionary
projo,-t of this type These applications will be heard concurrently by both the City's Planning Commission
and Cm Council. Enclosed with this letter are copies of the proposed plans for this development including
the tentative tract map, preliminary grading plan, site plan, floor plans. elevations. rendering drawinQ and
preliminary landscaping plan
IT' ORDER TO INCORPORATE A_N)! COMMENTS YOUR AGENCY MAY BAVL ABOUT TBIS
PROJECT INTO THE 30-DA) CONII'LETENESS REVIE'vY PERIOD LETTER. WE
RESPECTFULLY REQUEST YOUR COA'IMTNTS BY FRIDAY. TUNE 4. 2004.
ATTACHMENT 25
fat
%�'� 'BarLon Road kl* -rand Terrace, C�alliori is 92311 2' � F q iC
If you have any questions about this request or proposal; please do not hesitate to contact John Lampe,
Associate Planner; Nvith the Grand Terrace Community Development Department at (909) 4)0-2247.
Sincerer
ri
�Iln Lampe, Associate Planner
J_L-J l
Attachments Various plans and exhibits for SA-04-09,SA-04-10,TTM No 04-02(TR 16985) and E-04-
04
c WyFi1es\J0HN\Gera1dlaoency Iii
1XILSOLUTION NO.. 04
RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, APPROVING SITE AND ARCHITECTURAL
CASE NO. 04-09, SITE AND ARCHITECTURAL RE,VIEW CASE NO. 04-10 AND
ENVIRONMENTAL REVIEW CASE NO. 04-04 FOR THE CONSTRUCTION
OF A 55 UNIT CONDOMINIUM RESIDENTIAL PROJECT CONSISTING OF
A "PLAN 1" OF 1.625 SQ. FT. AND OF A "PLAN 2" OF 1,786 SQ. FT.
WHICH WILL BE TWO STORIES IN HEIGHT IN THE
R3 (MEDIUM DENSITY RESIDENTIAL) ZONE ON A 4.8 ACRE PARCEL
ON THE NORTH SIDE OF DE BERRY STREET BETWEEN REED AVENUE
ON THE WEST AND THE GAGE CANAL ON THE EAST
WHEREAS, the applicant has applied for the approval of Site and Architectural Review
CaseNo.04-09,Site and Architectural Review CaseNo. 04-10 and Environumental Review CaseNo.
04-04 to construct a 55 unit condominium residential project; and
WHEREAS, the applicant has additionally applied for a tentative tract map; TTM-04-02
(Count), No. 16985) for the condominium portion of this project to be considered by the City
Council of the City of Grand Terrace: and
WHEREAS, a properly noticed public hearing was held by the Planning Commission or,
Thursday, July 15, 2004; and
WHEREAS, under the California Environmental,Quality Act (CEQA) Guidelines, Article
6, Section 15070. the proposed project for 55 condominium units qualifies for a Negative
Declaration in that there is no substantial evidence that the project will have a significant impact on
the environ meni.The environmental assessment of this project was completed under Enviroruriental
Review Case No. 04-04.
NOW THEREFORE. BE IT RESOLVED BY THE PLANNING COMMISSION OF
THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, AS FOLLOWS:
1 The proposed project and uses. consisting of a 55 unit condominium residential
development with appurtenant facilities is consistent with the intent of the Grand
Terrace Municipal Code and the General Plan in that it meets the standards of the
Zoning Code
2 The locations and configuration of all structures associated with this project are
visually harmonious with this site and surrounding sites and structures.that they do
not interfere with the neighbors- privacy.that they do not uiulecessarily block scenic
views from other structures and/or public areas, and are in scale with the townscape
and natural landscape of the area The design and appearance of the 55 unit project
will be consistent with existing residential development in the area and the City. In
1 A TTA C11" T it
addition; the site will be appropriately landscaped to blend in with existing
development and the setbacks and landscaping of the project will provide a transition
to the single family homes in the area.
3 The architectural design ofthe development.its materials,and colors utilizing muted
tones are visually harmonious with surrounding residential development and natural
landforms. The design is both functional for the proposed project and is consistent
with the Grand Terrace Municipal Code. Said materials will match existing materials
and colors within the nearby residential areas
4 The plan for landscaping and open spaces provides a functional and visually pleasing
setting for the residential structures on the subject site and is harmonious with the
nearby residential developments. The proposed landscaping of the site will be
minimize any visual impacts to the surrounding area
5. Because the site is mainly vacant and undeveloped with no natural vegetation and is
not part of a hillside. there will be no indiscriminate clearing of the property,
destruction of trees or natural vegetation or the excessive and unsightly grading of
hillsides. Thus the natural beauty of the city; its setting and natural landforms will
be preserved
6. The design and locations of any signs associated with this project will be subject to
the approval of a sign program to insure that the signs will be consistent with the
scale and character of the buildings to which thev are attached or otherwise
associated with and are consistent with the Grand Terrace Municipal Code.
Conditions of approval for this project necessary io secure the purposes of the Grand
Terrace Municipal Code and General Plan are made a part of this approval as set
forth in the accompanying Resolution of Approval
BE IT FURTHER RESOLVED that SA-04-09and SA-04-10 are hereby approved subject to
the following conditions:
] The proposed 55 unit condominium residential project shall be maintained in conformance
with the Site and Architectural Review Applications as approved by the Planning
Commission on July 15. 2004. All plans shall be consistent in terms of property lines and
other measurements Minor changes or clarifications may be made by the Communrtv
Development Director or his designee
2 The proposed colors and materials to be employed shall be in substantial conformance with
the color and materials board and other exhibits shown at the public hearing on July 15,
2004
3 Pay all applicable development fees; park fees, and school impact fees
4 All construction activity related to this project shall comply with the City-s noise ordinance
as stipulated in Chapter 8.108 of the Municipal Code
5 All construction debris shall be collected and placed in appropriate containers on a daily
basis, and the construction site shall be maintained in a neat and orderly manner.
6 All mechanical equipment for this development shall be screened from public view, and all
rooftop mechanical equipment will be screened from view, by either the architectural
features of the buildings or by screening to be approved by the Community Development
Director
The applicant shall comply with all recommendations listed in the memorandum from the
Director of Buildine and Safety/Public Works/Housing in his memorandum dated June 4.
2004 All off-site improvements shall be completed prior to the occupancy of all-,
residential structure
S The applicant shall comply with the requirements in the letter from the County Fire
Department; Community Safety Division, it its letter dated June 21, 2004.
9 The applicant shall meet with the representatives of the Gage Canal Company to
satisfactorily resolve drainage issues discussed rn its letter dated June 2, 2004
10 A decorative three foot high block wall with pilasters and two foot of wrought iron shall be
constructed along the westerly(along Reed) and southerly(along De Berry)property lines
except for necessary gates. A six foot block wall shall be constructed along the easterly
property line (along the Gage Canal) A detailed fencing plan showing the design,
appearance and location of said required fencing shall be submitted to and approved by the
Community Development Department prior to the issuance of any building permits.
11 A precise grading plan with soils report shall be submitted to the City for review and
approval prior to the Issuance of any grading permit for this project
12 This project shall provide at least two covered parking spaces in a garage and at least two
additional open parking spaces for each unit. Said open parking may be provided on the 20
foot driveway in front of each proposed garage In addition, a minimum of one Quest
parking spaces shall be proved for every four units.distributed throughout the development.
13 The applicant shall submit a site plan showing the location of a sufficient number of trash
enclosures for a project of this size and nature Said plan shall also show the proposed
design of the trash enclosure areas including construction materials, gates and proposed
paint colors
14 Three copies of landscaping and irrigation plans shall be submitted to the Communm
Development Director for review and approval Said plans to be prepared by a licensed
landscape architect. Said plans to be submitted prior to the issuance of building permits for
the new construction All landscaping and irrigation facilities shall be installed prior to the
final occupancy of the ally residential building
15 The proposed landscaping for this development shall include the adjacent parkways within
the public right-of-way along De Berry Street and Reed Street
16. It shall be the responsibility of the developer/propert owner to maintain the landscape
parkways within the adjacent public right-of-way along De Berry Street and Reed Avenue
]; Along De Berry and Reed street trees shall be provided one for every 40 feet as required by
the Crty's Municipal Code The type of trees shall be taken from the "List of Approved
Trees;"Appendix A of Chapter 12.28 of the Municipal Code.
18 The De Berry Street and Reed Avenue frontages of the project shall be heavily landscaped
to blend in the appearance of the condominium development into the adjacent single family
neighborhood
19 A detailed plan of the proposed tot lot playground showing all proposed play equipment and
appurtenant facilities shall be submitted to and be approved by the Community Development
Department prior to'the issuance of building permits -
20 No building or portion of a building shall be constructed within the 25 foot setback as
measured from the De Berry Street right-of-way excepting for an open patio cover or covers
Any such patio cover in this area shall be made of wood
21 No building or portion of a building shall be constructed within the 15 foot setback as
measured from the Reed Avenue right-of-way excepting for an open patio cover or covers.
Any such patio cover to this area shall be made of wood
22 The stacking distance for vehicles waiting to enter the development off of De Berry shall
be a minimum of 70 feet in length
23 The exact location of the main driveway to the site on De Berry shall be reviewed and
approved by the City's Traffic Engineer
24 Any signs proposed for this project shall be subject to the sign regulations of the R3 Zone
and to a separate sign permit application to be reviewed and approved by the Community_
Development Department
25 All parking areas shall be surfaced and maintained with asphalt; concrete or other-
- permanent,impervious surfacing material as required by Section 18.60.040 B of the Zoning
Code.
26 For any outside lighting proposed,a lighting plan shall be submitted to and approved by the
Community Development Department prior to the issuance of building permits Night
lighting for the buildings and parking areas shall be designed to reflect away from nearby
residential areas and public roadways. Light standards on the site shall not exceed eighteen
feet in height as measured from the finished grade of the parking surface.
27 The developer shall pay the appropriate traffic impact fees as required by City Ordinance
No. 190 prior to the issuance of building permits
27 All contractors working on this project shall acquire a valid City business licence
28 This approval for SA-04-09 and SA-04-10 shall not be effective until and unless the
accompanying tentative tract map,TTM-04-02 is approved by the City Council and the final
map is recorded. No building permits shall be issued until the final map has been recorded
29 Prior to the issuance of grading permits,the applicant shall comply with the City of Grand
Terrace Stormwater System Ordinance (Ordinance No. 142. Subsection 1.010, 1993) and
the Santa Ana Regional Water Quality Control Board's NPDES Permit for San Bernardino
County, as required under the Clean Water Act
4
30 This approval shall expire one(])year from the date of its approval unless the applicant has
filed for a building permit In case the applicant can not comply with this deadline,then the
applicant shall apply for an extension of the one-year prior to the original expiration date
Said time extension to be granted by the Community Development Director. In
conformance with Section 18.63.100 of the Zoning Code,no additional tune beyond two(2)
years from the date of the initial approval shall be granted
PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California,
at a regular meeting held on the l 5th day of July, 2004
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED AS TO FORM:
Brenda Stanfill. Doug Wilson,
"City Clerk Chairperson, Planning Commission
c:\MvFiles\JOHN\Gerald\SA-04-09resoIution
5
Planning Director Koontz replied that the low-mod housing program was working on
the project through the City Manager's office and the Planning Department has no
involvement in it. To the best of Mr. Koontz's knowledge, there is only one home
proposing to be built on the lot
ITEMS:
1. MINUTES Planning Commission Meeting Minutes of
May 20, 2004
RECOMMENDATION: Approval
MOTION PC-13-2004: Vice Chair Addington made a motion to approve the
minutes.
Chair Wilson seconded the motion
MOTION VOTE
PC-13-2004: Approved 5-0-0-0
2. MINUTES Planning Commission Meeting Minutes of
June 3, 2004
RECOMMENDATION: Approval
MOTION PC-14-2004: Vice Chair Addington made a motion to approve the
minutes
Commissioner Bidney seconded the motion.
MOTION VOTE
PC-14-2004: Approved 5-0-0-0
3. MINUTES Planning Commission Meeting Minutes of
June 17, 2004
RECOMMENDATION: Approval
MOTION PC-15-2004: Vice Chair Addington made a motion to approve the
minutes.
Commissioner Comstock seconded the motion
MOTION VOTE
PC-1 5-2004: Approved 5-0-0-0
4. SA-04-09, SA-04-10
TTM-04-02, E-04-04: Construction of a 55-unit condominium project on 4 8
acres
APPLICANT: NBD Development. Incorporated
EXHIBIT 3
LOCATION: Approximately 4.8 acre, more or less vacant parcel
located generally on the north side of De Berry Street
between Reed Avenue and the Gage Canal right-of-way.
RECOMMENDATION: Open the Public Hearing, receive the staff report and
testimony, close the public hearing and approve the
Resolution calling for the approval of SA-04-09, SA-04-10
and E-04-04 and recommend to the City Council the
approval of the Resolution calling for the approval of
TTM-04-02 supported by the required findings and
subject to the recommended conditions of approval.
Associate Planner Lampe presented his staff report The Applicant is requesting approval
to construct a 55 unit single family home development to be sold to individual home buyers
as a condominium subdivision Per State Law, the City's subdivision ordinance does
require the filing of tentative map since this is a condominium type of project The subject
site is approximately 4.8 acres located on the north side of De Berry Street. The site is
mainly vacant except for two houses located on the southerly corners of the site Those
homes will be demolished to make way for the project if it is approved
In the past, the site was a developed multi-family courtyard type of project. That
development was torn down in the late 1980's. The surrounding area is developed single
family residential to the west, and single story residential to the south. A retirement hotel is
located to the north of the subject site facing Barton Road To the east of the subject site is
another condominium type of project called the "Cape Terrace Condominiums".
De Berry Street is a 66 foot wide local collector road on the City's Circulation Element.
Currently, it is developed only with an asphalt type of curb in one location. The rest of the
area does not have curbs, gutters or sidewalks Reed Avenue does have curbs, gutters
and sidewalks Additional right of way will be needed at the southerly portion as a part of
this project as well as the needed street improvements'
The master plan shows a 51 inch storm drain running along DeBerry Street carrying storm
water downhill in a westerly direction The site is zoned R-3 or Medium Density
Residential It does permit for a multi family type of project The zoning was changed in
1984.
The single family homes located to the west and south of the subject site are zoned R1
The properties to the east of the subject site are also zoned R3 as is The Crest Apartments
located to the south of the subject site
The maximum density in the R3 Zone is 12 units to the acre The requested 55 units are
II 5 units per acres, which are consistent with the R3 Zone
The site Plan shows the proposed development consisting of 23 residential buildings
throughout the site 14 of the buildings will consist of a two unit configuration There will be
6 residential structures at the center of the property which will contain 4 units in each
structure. Three different locations will have a single unit configuration
Interior access will be provided by a 24 foot wide interior streets An entrance driveway will
be located at DeBerry Street. No direct access will be provided onto Reed Street with the
3
exception of emergency access that is required by the Fire Department, in which an
emergency driveway approach will be provided for adequate emergency access for their
vehicles.
The buildings will conform to the R3 setbacks in that the residential structures will setback
25 feet from DeBerry Street, 15 feet from Reed Avenue, and 10 feet from the Gage Canal.
The applicant has asked for a minor deviation on the north side to modify the rear yard,
which would normally be 20 feet to 16 feet which is allowable under the zoning code. This
will make for sufficient room for a turning radius of the interior driveways and parking aisles
The Staff does feel that this is allowable and will still allow for 80-90 feet of separation
between the residential structures of the northerly part of the property of the residential
hotel, located just north of the subject site.
Total parking on the site will consist of a two car garage with 110 covered parking spaces.
In front of each garage there will be two open parking spaces which would consist of 110
parking spaces There will be 15 open guest spaces scattered about the project. The
amount of parking that will be provided is almost a factor of two more than what is required
by the zoning code.
There will be an open type of landscape with a pathway leading to a tot lot, gazebo and
bar-b-que facility. The south portion of the site will consist of a basketball court along with
additional bar-b-que and gazebo facilities
The proposed floor plan will consist of two stories in height The first floor of Plan Number
One will contain a "great room" or family room, kitchen and half bath. On the second floor
will be two bedrooms with a loft or office area and two baths
Subsequent to writing the staff report, a written opinion was received from the City Attorney
with regard to the provision in the zoning code that says that a multi-family unit can consist
of ,no more than two bedrooms, and that the third room can be made into an additional
bedroom
Plan Two will be a two story unit with a living room, dining room and half bathroom on the
first floor; two bedrooms a den and a loft area will consist of the second floor
The elevations of Plan One and Two will consist of an architectural style to reflect California
Craftsman with composite roofs and stucco finish and trim, as well as exposed wood
rafters, decorative columns The architect is present to answer any questions with regard
to the design and layout The applicant's architect provided a color board in which muted
type of colors will be used to fit in to the existing neighborhood
The project has a condition that the landscaping on the exterior south and west sides be
treated with the maximum amount of landscaping to provide transition and softening of the
residential areas to the west and south of the project The landscape architect did provide
some landscaping amenities that will be provided around the gazebo and recreation areas
of the project
The recommended conditions of approval on the tentative map require that a homeowner's
association be formed The association would have the responsibility of managing and
maintaining the development
4
The applicant's engineer did provide the staff with a conceptual grading plan to show how
the site will be graded in which the property will drain to the west and southerly parts
towards Reed Avenue and De Berry Streets. In addition, as part of the plan check process
if this project is approved, the grading plan submitted for plan check will have to comply
with the NPDES Requirements. The Applicant has provided an NPDES Compliance Study
for the Commission's review, and has also provided a hydrology study showing how the
draining coming on and off the site would be managed. The applicant's engineer is here to
answer any questions that the Commission may have with regard to the studies provided.
Based upon the Environmental Analysis Initial Study this project does qualify for a Negative
Declaration under the provisions of CEQA in that the project will not have an adverse
impact on the environment
The proposed architectural treatment with the California Craftsman style will be compatible
with the residential neighborhood The site at present has been used for illegal dumping
and other unsavory activities
The Staff is recommending that the Commission approve the 55 Unit Condominium
development under the requested site and architectural reviews as called by the Resolution
of Approval and the staff report with the appropriate findings of the conditions of approval.
The Staff is also recommending that the Planning Commission in turn recommend to the
City Council the approval of the Tentative Tract Map that is called for by the Resolution of
Approval that is attached to the staff report
Vice Chair Addington asked when the previous application was proposed on the site for an
apartment project, how many units was the previous applicant applying for?
Associate Planner Lampe replied that there were 69 apartment units proposed with 12
being townhouse configuration and 57 typical flat type orientation configuration
Chair Wilson opened the Public Hearing by inviting the applicant to speak about his
proposed project
Chris Gerold- NBD Development
1726 Manhattan Beach Blvd., Manhattan Beach
Mr Gerold greeted the Commission and introduced his engineer and architect Mr. Gerold
stated that he would like to propose 55 units for sale condominium units Mr Gerold
expressed that he would like for the proposed buyers to use the Fannie Mae for financing in
which their terms would require that 80% of the project be owner occupied Mr. Gerold
stated that he has worked with many attorneys over the years to keep condominiums as
owner/occupied, and the Fannie Mae Guidelines have come close to what they are trying to
achieve
Mr Gerold provided some background with regard to preparing for the application brought
before the Planning Commission An invitation was mailed to all of the property owners
within the 300 foot radius to come to a town meeting which was held July 1st in the
Community Room 13 attendees were at the meeting and signed a guest list Five of the
residents actually wanted to be put on a waiting list to purchase condos.
5
Vice Chair Addington asked why there are two floor plans rather than 3 plans being offered.
Why are there only two plans being laid out rather than three plans?
Mr. Gerold replied that that there is a requirement of the City with regard to 20 feet between
buildings and it limits the density issues. A lot of research has been done and it was found
that the two plans would allow the ability to build economically and to keep the prices at a
level that exists in the area today. Should the project be online- at this time, it is thought
that the condominiums would be sold in the $200,000-300,000 range.
Chair Wilson opened up the public participation portion of the public hearing
Lewis James
12286 Reed Avenue
Mr. James lives on the corner of Reed and De Berry and is opposed to the project
Because it is a residential area, Mr James feels that this project is not compatible with the
rest of the area
Mr James expressed his concern with additional traffic, noise and pollution on De Berry
Street that will be generated from the residents in the project along with the impact of the
city schools He is also concerned with the water supply and how it would impact the future
of the water supply for the City
Chair Wilson asked the staff with regard to the Traffic on DeBerry Street, was there any
other comments that have been added by the traffic engineer
Planning Director Koontz replied that the traffic engineer had the same comments as his
last cornments that he had with regard to the proposed apartment complex that he did not
see any concerns with regard to the street impacts. There is also a letter from Riverside
Highland Water that had no concerns with the water supply
Patricia Farley
12513 Michigan
Ms Farley stated that she was concerned with the poor planning all over Grand Terrace
and feels that there have been irresponsible efforts with out taking the care to protect
everyone's rights. Initially, there were people who were not interested in having apartments
placed on the area
Ms Farley feels that this project is a way of slipping in apartments and calling them
condominiums so that they can move forward with the project She also feels that Mr
Koontz and Mr Lampe make a lot of efforts to make certain project go through and others
not go through
Barney Karger
11668 Bernardo Way
Mr Karger wanted to know if Mr Koontz had telephoned McKeever Engineering, and
asked if the existing sewers in which Mr McKeever had stated' that the sewers were
designed for the ultimate flow of sewage
6
Chair Wilson wanted to clarify Mr. Karger's question by asking Mr. Karger's concern was if
the City was equipped to handle sanitary sewer service for the zoning that is approved on
those parcels all along the proposed area including the undeveloped areas of De Berry
Street.
Planning Director Koontz replied that the discussion for the proposed 55 units was with
regard to the storm sewage drains and not sanitary sewage drains.
Mr. Karger asked if there was any request with regard to the sanitary sewage flow
requirement from the applicant to the planning department.
Planning Director Koontz replied that there was no such request and it was a requirement
that would be required from the Public Works Department during final plan check
Mr. Karger replied that he was required to have a count of the sewage flow for his own
property. The other question for the staff was with regard to the traffic flow. What would be
the maximum allowed'for traffic flow on DeBerry Street
Chair Wilson recalled that at the meeting when the proposed apartment complex was
brought before the Commission he did recall asking specific questions in relation to the
traffic circulation.
Associate Planner Lampe replied that the correspondence from the City Traffic Engineer
reads "the proposed project will not have a significant traffic impact on the City's circulation
system, a traffic study is not required "
Planning Director Koontz added that when the original General Plan was completed, there
was an Environmental Impact Report attached to it, and the build out of the entire City was
reviewed as well as the maximum density with the traffic impacts Since we were not
around when that had taken place, when the traffic study was done, they sized the streets
on the Circulation Element to address those particular issues
Debbie Burrows
22954 Victoria Street
Mrs Burrows had a question with regard to how much will the condominiums cost, how
long have the developers owned the piece of property and what does the City get out of the
project, and what are the projections the City will earn as far as taxes and school taxes
Chair Wilson replied that as far as the project being a residential project, so in so far as
taxes are concerned, each individual homeowner will have to pay basic property taxes.
The majority of the taxes will end up with the State The City will get a very nice project in
return The minimal fees that the city will receive will be with regard to plan check fees and
application fees
Planning Director Koontz replied that standard impact fees will be incurred to the City for
the project
Commissioner Comstock added that the school district charges $650 00 per unit for school
impact fees
7
Chair Wilson concurred and said that the fee was a standard school fee. It is a state
mandated school fee. Any residential project is set up as mandated school fee.
Mrs. Burrows wanted to know if the Staff took into account the traffic that will impact Grand
Terrace because of the Spring Mountain Ranch homes
Chair Wilson agreed with Mrs. Burrows with regard to the traffic impact with the Riverside
County Project It was suggested that the only way that the City can actually deal with the
project on a regional basis was to legally set up a war fund that we could oppose portions
of the traffic traveling into certain areas. As far as the traffic impact that we are specifically
dealing with here is minimal compared to what is.being built regionally.
Chair Wilson invited the applicant to answer questions for the Commission, and asked Mr
Gerold how long he has owned the property
Chris Gerold-NBD Development
1726 Manhattan Beach Blvd- Manhattan Beach
Mr Gerold reported that at current the development company does not own it, but rather
Mr. Heyming, who was the previous applicant for the apartment complek owns it and NBD
Development is currently in escrow to purchase the property from Mr. Heyming.
Vice Chair Addington recalled and asked the civil engineer that the previous applicant was
asked to bring further information with regard to drainage for the property, and did he
provide information about the drainage capacity of De Berry Street
Dennis Stafford
Mc Keever Engineering
647 N. Main Street-Riverside
Mr Stafford replied that the drainage study that was performed shows the majority of site
draining westerly to Reed Street then south and west along DeBerry Street Street
capacity calculations were performed on both streets and the street capacity is adequate to
carry the flows that currently exist and the flows that will be added about 600 feet west of
the site into a master planned storm drain. The study was performed by Bill McKeever
Chair Wilson asked with regard to the parking count, how would it be effected in relation to
converting the proposed den space into a bedroom, how would it affect the parking count to
the project
Associate Planner Lampe replied that there would have to be some comparison done with
other jurisdictions to see if they may have a higher parking requirement for three bedroom
units or more.
Mr Stafford reported that the proposed parking requirement is actually twice over the City's
requirement as presented With additional guest parking scattered throughout the project
Chair Wilson asked the applicant's why the fire department does not allow turf block
Mr Stafford replied that some agencies choose to allow or not to allow it The San
Bernardino County Fire Department prefers to have a full driveway access rather than turf
block
8
Mr Gerold wanted to let Commissioner Comstock know that the current school fee for
commercial is at $3 05 per square foot which amounts to $5100 per unit. The fees that are
paid to the City as part of the application are in relation to sewer impact, plan check and
permits. We will also have to pay for sewer capacity and water capacity fees and will
amount to $300,000.
Vice Chair Addington asked what the City Engineer's opinion was on DeBerry carrying
additional 20 plus CFS coming out of the project
Planning Director Koontz replied that the building official had no concern with the project.
Debbie Burrows
22954 Victoria Street
Mrs. Burrows feels that Mr. Koontz replying with each agency that has "No concerns" does
not make her feel very comfortable
Chair Wilson explained to Mrs. Burrows the Reviewing Agency process in which the
agency does not respond, then it is assumed that the agency has no comment, hence no
concerns with the project. Should the agency write back with concerns, they will specify
what an applicant will be required of These letters are included in the meeting packet and
are available for public review at the City Hall counters
Chair Wilson closed the public participation and brought the item back to the Commission
for review and comment.
Commissioner Bidney asked if the letter of concern that was received from the Gage Canal
Company has been addressed with regard to curb and gutter for water flow.
Associate Planner Lampe replied that there is a condition that was applied to the project
that it is the applicant's responsibility to meet with the Gage Canal Company to resolve any
issues that have been addressed in their letter
Vice Chair Addington commented that he likes the project and appreciates the fact that the
density of units has been decreased compared to the previous apartment project that was
denied
MOTION PC-16-2004: Vice Chair Addington made a motion to approve SA-04-
09, SA-04-10, TTM-04-02 and E-04-04.
Commissioner Comstock seconded the motion
MOTION VOTE
PC-16-2004: Approved 5-0-0-0
5. CUP-04-08: Request for time to operate an existing K&M Raceway for
model racing cars be extended and that the days and
hours to operate the Raceway be expanded.
.APPLICANT: Extreme RPM/K&M Raceway c/o Bobby Haney
9
i
GR`And;.tt flf
NEGATIVE DECLARATION
Document Type: Negative Declaration
Date: July 15, 2004
Project Title, SA-04-09, SA-04-10, TTM-04-02 and E-04-04
Project Location: 4.8 acre, more or less vacant, parcel located on the north side of De Berry Street
between Reed Avenue and the Gage Canal right-of-way
■ Description of Project: The proposed project is to construct a 55 single family paired homes (mainly
two-family unit structures) to be sold to individual home buyers The project will be developed as a
condominium type of subdivision which will have homeowners association A tentative tact (TTM-04-
02, County No 16985) has been filed for this condominium development. There will be two floor
plans, one of 1,625 sq ft. (SA-04-09) and the other of 1,786 sq ft. (SA-04-10). Each unit will have
two bedrooms and a den or office The project will be two stories in height and will have common
open recreational areas
Project Proponent: NBD Development, Incorporated
Lead Agency: , Community Development Department, City of Grand Terrace
Contact Person: Gary L. Koontz, Community Development Director
(909) 430-2247
Public Review Period: Began: Thursday, June 24, 2004 Ended: July 15, 2004
Public Hearings/Meetings Planning Commission —Thursday, July 15, 2004 at 7:00 P.M
Environmental Finding:
Based on an Initial Study, attached hereto, prepared to evaluate the potential
environmental impacts of approving SA-04-09, SA-0410, TTM-04-02 and E-04-04, the
said project qualifies for a Negative Declaration on the grounds that it will not have a
significant adverse impact on the environment
Signature
Gary L. Koontz, Community Development Director
HIBIT 4
c:\A97Files\JOHN\Gera]d\negativedec]arationSA-9-09SA-04-]Oetc EX
City of Grand 'Terrace
Community Development Department
Environmental Cheddist Form
1 Prolect Title Site and Architectural Review Case No. 04-09, Site,
Architectural Review Case NO. 04-10, Tentative Tract No. 04-
02(County No. 16985)and Environmental Review Case No.04-
04
2 Lead Agency Name and Address City of Grand Terrace
Community Development Department
22795 Barton Road
Grand Terrace, CA 92313
3 Contact Person and Phone Number' Gary L. Koontz, Community Development Director or John
Lampe,Associate Planner (909)430-2247
4 Project Location. Approximately 4 8 acre, vacant parcel located generally on the
north side of De Berry Street between Reed Avenue and the
Gage Canal right-of-wav
5 Project Sponsors Name "NBD"Development
6. General Plan Designation "MDR"(Medium Desnity Residential)
7 Zoning R3 (Medium Density)
8 Description of Project. (Describe the whole action involved, including but not limited to later phases of the
project, and any secondary, support, or off-site features necessary for its unpleinentation. Attach additional
sheets if necessary.)
The proposed protect is to construct a 55 unit single family.condominium project with most of the units to be
located in two or four unit buildmgs which are to be sold to individual home buyers. The project will be
developed as a condomnium type of subdivision as stated above which will have a homeowner's association.
The tentative tract has been filed for this condominium development There will be two floor plans, one of
1,625 square feet and the other of 1.786 square feet. Each floor plan will provide for two bedrooms plus a den
and two and one-half bathrooms Each proposed home will have a 20 foot driveway with fi-ont and rear_yard
areas. The project will be two stories in height and will have convnon open recreational areas.
9. Surrounding Land Uses and Settings: (Briefly describe the project's surroundings.)
North: Assisted living hotel (retirement home)
East: Gage canal,townhouse condominiums,single family homes,duplexes and triplexes
South: Single Family Residential
West: Single Family Residential
10. Other agencies whose approval is required (e.g., permits, financing approval, or participation
agreement)
City of Grand Terrace Department of Building and Safety—building and grading permits;County of San
Bernardino Fire Department—plan check review and approval.
Community Development Departmem IInitial Study and Environmental
Analysis
Environmental Factors Potentially Affected:
The environmental factors checked below would be potentially affected by this project,involving at least one impact that
is a"Potentially Significant Impact" as indicated by the checklist on the following pages.
❑Land Use and Plannmg ❑ Transportation/Circulation ❑ Public Services
❑ Population and Housing ❑ Biological Resources ❑ Utilities and Services Systems
❑ Geological Problems ❑Energy and Mineral Resources ❑Aesthetics
❑ Water ❑Hazards ❑Cultural Resources
❑Air Quality ❑Noise ❑Recreation
❑Mandatory Findings of Significance
Determination:
On the basis of this initial evaluation (To be completed by the Lead Agency)
1 find that the proposed protect COULD NOT have a significant effect on the environment,and a NEGATIVE
DECLARATION will be prepared
1 find that although the proposed project could have a significant effect on the environment, there will not be
a significant effect in this case because the mitigation measures described on an attached sheet have been added
to the project. A NEGATIVE DECLARATION will be prepared.
I find that the proposed protect MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required
I find that the proposed protect MAY have a significant effect(s)on the environment, but at least one effect
1)has been adequately analyzed in an earlier document to applicable legal standards,and 2)has been addressed
by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a
"potentially significant impact" or "potentially significant unless mitigated " An ENVIRONMENTAL
IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed
1 find that although the proposed protect could have a significant effect on the environment,there WILL NOT
be significant effect in this case because all potentially significant effects (a)have been analyzed adequately
in an earlierEIR pursuant to applicable standards and(b)have been avoided or mitigated pursuant to that earlier
EIR, including revisions or mitigation measures that are imposed upon the proposed project
Signature Date
Gary L. Koontz Community Development Director
Printed Name Title
Community Development Department 2 Initial Study and Environmental
Analysis
Evaluation of Environmental Impacts:
1) A brief explanation is required for all answers except "No Impact" answers that are
adequately supported by the information sources a lead agency cites in the parentheses
following each question. A "No Impact" answer is adequately supported if the referenced
information sources show that the impact simply does not apply to projects like the one
involved (e.g. the project falls outside a fault rupture zone). A "No Impact' answer should
be explained 'where it is based on project-specific factors as well as general standards (e.g.
the project will not expose sensitive receptors to pollutants. based on a project-specific
screening analysis).
2) All answers must take account of the whole action involved,including off-site as well as on-
site, cumulative as well as project-level, indirect as well as direct, and construction as well
as operational impacts
3) "Potential Significant Impact"is appropriate if there is substantial evidence that an effect is
significant. If there are one or more "Potential Significant Impact" entries when the
determination is made, and EIR is required.
4) "Potential Significant Unless Mitigated Incorporated" applies where the incorporation of
mitigation measures has reduced an effect from "Potential Significant Impact" to a "Less
than Significant Impact.'' The lead agency must describe the mitigation measures, and
briefly explain how they reduce the effect to a less than significant level(mitigation measures
from Section XVII. "Earlier Analyses," may be cross-referenced).
5) Earlier Analvses may be used where,pursuant to the tiering, program EIR, or other CEQA
process, an effect has been adequately analyzed in,an earlier EIR or negative declaration.
Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVII at the end of the
checklist.
6) Lead agencies are encouraged to incorporate into the checklist references to information
sources for potential impacts (e.g., general plans. zoning ordinances). References to a
previously prepared or outside document should, where appropriate, include a reference to
the page or pages where the statement is substantiated. A source list should be attached, and
other sources used or individuals contacted should be cited in the discussion.
Community Development Department 3 Initial Study and Environmental
Analysis
Issues (and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
I. Land Use and Planning. Would the proposal:
a) Conflict with general plan designation or zoning? ❑ ❑ ❑
(Source: General Plan Categories Map; Zoning
District Map; BRSP District Map) v
b) Conflict with applicable enviromnental plans or ❑ ❑ ❑
policies adopted by agencies with jurisdiction over the
project? ( There are no known agencies where the
proposed project would cause a conflict. )
c) Be incompatible with existing land use in the vicinity9 ❑ ❑ ❑ _
(Zoning District Map, BRSP- Zoning Regulations, City
Zoning Code)
d) Affect agricultural resources or operations (e.g., ❑ ❑ ❑ _
impacts to soils or farmlands, or impacts from
incompatible land uses)? (There are no significant
agricultural resources in Grand Ten-ace )
e) Disrupt or divide the physical arrangement of an ❑ ❑ ❑
established community (including a low-income or
:minority community)? (The site is relatively small and
is vacant. It will not divide any portion of the
community. )
A brief explanation to answer 1
The proposed is consistent with the City's General Plan and the existing zoning designation on the site. Various agencies were
asked to comment on the proposed protect No agency indicated that the project conflicts with any applicable environmental
laws. The project will be designed to be compatible with the existing lands uses m the vicinity
I1. Population and Housing. Would the proposal:
a) Cumulatively exceed official regional or local
population projections? ( ) ❑ ❑ f❑
b) Induce substantial growth to an area either directly or
indirectly (e.g. through projects in an undeveloped area ❑ ❑ ❑
or extension of major infrastructure)? ( )
c) Displace existing housing. especially affordable
housing? ( ) V ❑ ❑ ❑
Community Development Department 4 Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant, Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
A brief explanation to answer II:
The proposed project is relatively small in size. The zoning of this site has been multi-family for a number of years.
Population projections for the City and region have taken into consideration the existing zoning of this site. No major
extensions of infrastructure will be required to construct this project. As an essentially vacant parcel, a minimal number of
existing housing will be displaced by this project(only two existing homes will be demolished but will be replaced by 55 new
homes).
III Geologic Problems. Would the proposal result in or
expose people to potential impacts involving:
a) Fault rupture? (General Plan MEA/EIR- ES-4) ❑ ❑ ❑
b) Seismic ground shaking?(GP MEA/EIR-II-1) ❑ ❑ ❑
c) Seismic ground failure, including liquefaction? (GP ❑ ❑ ❑
MEA/EIR -II-1) ❑ ❑ ❑
d) Seiches, tsunami, or volcanic hazard? (GP MEA/EIR
II-1) ❑ ❑ ❑
e) Landslides or mudflows? (GP MEA/EIR 11-1)
f) Erosion, changes in topography or unstable soil ❑ ❑ ❑'
conditions from excavation, grading, or fill? (GP ❑ ❑ ❑
MEA/EIR 11-20)
g) Subsidence of the land? (GP MEA/EIR II-1, Append
B) ❑ ❑ ❑
h) Expansive soil? (GP MEA/EIR II-1, Append B-4 )
I) Unique geologic or physical features? (GP MEA/EIR ❑ ❑ ❑
II-1) ❑ ❑ ❑
A brief explanation to answer III:
No known geological hazards exist on this site or the nearby vicinity. In addition, a soils report will be required before the
issuance of a grading permit or building permits for this project.
Community Development Department 5 Initial Study and Environmental
Analysis
Issues (and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
IV. Water. Would the proposal result in:
a) Changes in absorption rates, drainage patterns, or the
rate and amount of surface runoff? (GP MEA/EIR II-1 ❑ ❑ ❑
Append B)
b) Expose to people or property to water related hazards
such as flooding? (GP MEA/EIR II-1) , ❑ ❑ ❑
c) Discharge into surface water or other alteration of
surface water quality (e.g., temperature, dissolved ❑ ❑ ❑
oxygen or turbidity)? (GP MEA/EIR II-1)
d) Changes in the amount of surface water in any water
body? (GP MEA/EIR II-1) ❑ ❑ ❑
e) Changes in currents, or the course or direction of water
movements? O . ❑ ❑ ❑
f) Changes in the quality of ground waters, either through
direct additions or withdrawals, or through interception ❑ ❑ ❑
of an aquifer by cuts or excavations, or through
substantial loss of groundwater recharge capability?
(GP MEA/EIR II-1)
g) Altered direction or rate of flow of groundwater? (GP
MEA/EIR II-1) y ❑ ❑ ❑
h) Impacts to groundwater quality? (GP MEA/EIR II-1,
and 97 Regional WCA Report) ❑ ❑ ❑
I) Substantial reduction in the amount of groundwater
otherwise available for public water supplies? (GP ❑ ❑ ❑ I
MEA/EIR II-1)
A brief explanation to answer IV
The proposed protect is to construct 55 units on less than a 5 acre parcel. Before grading permits are issued for this project all
NPDES requirements will have to be met which should ensure that many of the impact to water resources will be ehminated.
In addition,all water for the use of this protect will be provide by the local water provider,the Riverside Highland Water
Company. In addition. there is a 51 inch,reinforced concrete pipe along and under De Berry to carry off storm runoff.
Community Development Department 6 Initial Study and Environmental
Analysis
Issues (and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
V. Air Quality. Would the,proposal:
a) Violate any air quality standard or contribute to an ❑ ❑ ❑
existing or projected air quality violation? (GP
MEA/EIR II-14, and AQMP)
b) Expose sensitive receptors to pollutants? (The Element ❑ ❑ ❑
contains an implementing'action to reduce such
exposure)
c) Alter air movement, moisture, or temperature, or cause ❑ ❑ ❑
any change in climate? (Any such implementing
actions are designed to have a positive effect on the
region's air quality)
d) Create objectionable odors? (No specific odor causing ❑ ❑ ❑
proposals are included in the Element)
A brief explanation to answer V:
The proposed project is relatively small in size, at least on a regional scale. No impacts to air quality are expected to result
from the development of this 55 unit project. In addition,the South Coast Air Quality Management District was notified abc
this project and no negative comments were received regarding adverse impact to air quality.
VI. Transportation/Circulation. Would the proposal result :
a) Increase vehicle trips or traffic congestion? ❑ ❑ ❑
(Trans. Engineering and Planning Consultant)
b) Hazards to safety from design features (e.g., ❑ ❑ ❑
sharp curves or dangerous intersections) or
incompatible uses? ( )
c) Inadequate emergency access or access to ❑ ❑ ❑
nearby uses? ( )
d) Insufficient parking capacity on-site or off-site? ❑ ❑ ❑
e) Hazards or barriers for pedestrians or ❑ ❑ ❑
bicyclists? (TCM Ordinance 147)
f) Conflicts with adopted policies supporting ❑ ❑ ❑
alternative transportation (e.g., bus turnouts,
bicycle racks)? (TCM Ordinance 147)
g) Rail, waterborne or air traffic impacts? () ❑ ❑ ❑
Community Development Department 7 Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially - Potentially Less than No
Significant Significant , Significant impact
Impact Unless Impact
Mitigation
Incorporated
Brief explanation to answer VI:
The proposed project is to has been reviewed by the City's Traffic Engineer. He concluded that because of its
relatively small size that a traffic study would not be required. In addition,the project will be designed to have
adequate emergency access to meet the requirements of the County Fire Department. It will also meet the off-street
parking requirements of the City's Zoning Code. No other traffic or transportation impacts were identified.
VII. Biological Resources. Would-the proposal result
in impacts to:
a) Endangered, threatened, or rare species or ❑ ❑ ❑ ■
their habitats (including but not limited to
plants, fish, insects, animals, and birds)? (GP
MEA/EIR II-20, Append C)
b) Locally designated species (e.g., heritage ❑ ❑ ❑ ■
trees)? (GP MEA/EIR II-20)
c) Locally designated natural communities (e.g., ❑ ❑ ❑ ■
oak forest, coastal habitat, etc.)? (GP
MEA/EIR II-20)
d) Wetland habitat (e.g., marsh,riparian, and ❑ ❑ ❑ ■
vernal pool)? ( )
e) Wildlife dispersal or migration corridors? ❑ ❑ ❑ ■
(GP MEA/EIR II-20)
Brief explanation to answer VII:
The rare or endangered species are known to live in the urban areas of Grand Terrace. In addition,there are no desirable
large trees on the site or wetland habitats. No adverse impacts to biological resources are expected from the development
of this project.
Community Development Department 8 Initial Study and Environmental
Analysis
Issues(anal Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
VIII. Energy and Mineral Resources. Would the
proposal:
a) Conflict with adopted energy ❑ ❑ ❑ ■,
conservation plans? (GP MEA/EIR
II-19, and Append D)
b) Use non-renewable resources in a ❑ ❑ ❑ ■
wasteful and inefficient manner?
c) Result in the loss of availability of a ❑ ❑ ❑ ■
known mineral resource that would
be of future value to the region and
the residents of the State? (GP
MEA/EIR 11-19, and Append B)
Brief explanation to answer VIII:
No mineral resources have been identified in the City. Therefore the development of the proposed 55 units will not
adversely impact any mineral resources. In addition,the project will have to be constructed in compliance with the energy
standards of the building code.
Community Development Department 9 Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
IX. Hazards. Would the proposal involve:
a) A risk of accidental explosion or ❑ ❑ ❑
release of hazardous substance
(including, but not limited to: oil,
pesticides, chemicals, or radiation)?
(GP MEA/EIR II-7)
b) Possible interference with ❑ ❑ ❑
emergency response plan or
emergency evacuation plan? (GT
Emergency Plan, and GP MEA/EIR
II-13)
c) The creation of any health hazard or ❑ ❑ ❑
potential health hazard? (GP
MEA/EIR II-1)
d) Exposure of people to existing ❑ ❑ ❑
sources of potential health hazards?
(GP MEA/EIR II-1)
;,•e) Increase fire hazard in areas with ❑ ❑ ❑
flammable brush, grass, or trees?
(GP MEA/EIR II-6)
Brief explanation to answer IX:
There are no known hazards on the site or the immediate surrounding area. In addition,the project site does not lie within
a fire hazardous area with flammable brush, grass or trees.
X. Noise. Would the proposal result in:
a) Increase in existing noise levels? ❑ ❑ ❑
(GP MEA/EIR II-10)
b) Exposure of people to severe noise ❑ ❑ ❑
levels? (GP MEA/EIR II-10)
Community Development Department 10 Initial Study and Environmental
Analysis
Issues (and Support Information Sources): Potentially Potentially Less than No
Significant , Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
Brief explanation to answer X.
There are no known sources of loud-noise in the nearby area. With the development of an existing site with 55 dwelling
units,there will be some slight increase in ambient noise levels but this will be less than significant.
XI. Public Services. Would the proposal have an
effect upon, or result in a need for new or altered
government services in any of the following areas:
a) Fire protection? ( ) ❑ ❑ ❑ ■
b) Police protection? ( ) ❑ ❑ ❑ ■
c) Schools? ( ) ❑ ❑ ❑ ■
d) Maintenance of public facilities, ❑ ❑ ❑ ■
including roads? ( )
e) Other governmental services? ( ) ❑ ❑ ❑ ■
Brief explanation of answer XI.
The proposed project with 55 dwellings is relatively small in size No additional levels of public services are anticipated
from this project. In addition,various local agencies including the Fire Department, Sheriff and Colton Unified School
District were sent notices regarding this project. The developer will be required to pay school impact fees appropriate ti
the size and nature of the project to off-set any impacts to the local school system.
Community Development Department I I Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
XII. Utilities and Services Systems. Would-the
proposal result in a need for new systems or
supplies, or substantial alternations to the following
utilities:
a) Power or natural gas? (GP ❑ ❑ ❑
MEA/EIR 11-32, II-33)
b) Communications systems? (GP ❑ ❑ ❑
MEA/EIR 11-3 3)
c) Local or regional water treatment or ❑ ❑ ❑
distribution facilities? (GP
MEA/EIR II-30)
d) Sewer or septic tanks? (GP ❑ ❑ ❑
MEA/EIR 11-3 0)
e) Storm water drainage? (GP ❑ ❑ ❑
MEA/EIR II-33)
f) Solid waste disposal? (GP ❑ ❑ ❑
MEA/EIR 11-32)
g) Local or regional water supplies? ❑ ❑ ❑
(GP MEA/EIR II-3 0)
Brief explanation of answer XII.
Various notices regarding this project were sent to public utility companies. No negative responses were received. The
Riverside Highland Water Company indicated that they would work with the developer to service the site.
XIII. Aesthetics. Would the proposal:
a) Affect a scenic vista or scenic ❑ ❑ ❑
highway? (GP MEA/EIR 11-22)
b) Have a demonstrable negative ❑ ❑ ❑
aesthetic effect? ( )
c) Create light or glare? ( ) ❑ ❑ ❑
Brief explanation to answer XIII.
The proposed project does not lie near scenic highway or will block scenic vistas. In addition,the project will employ
stucco exteriors,wood balconies and wood trim in order to develop an attractive appearance. Conditions will be imposed
to ensure that the project is developed with these features. Lastly,the project will be required through conditions of
approval to minimize any outside lighting or glare on adjacent homes.
Community Development Department 12 Initial Study and Environmental
Analysis
Issues (anti Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
XIV. Cultural Resources. Would the proposal:
a) Disturb paleontological resources? ❑ ❑ ❑
(GP MEA/EIR II-20)
b) Disturb archaeological resources? ❑ ❑ ❑
(GP MEA/EIR II-20)
c) Affect historical resources? (GP ❑ ❑ ❑
MEA/EIR II-22)
d) Have the potential to cause a ❑ ❑ ❑
physical change which would affect
unique ethnic cultural values? (GP
MEA/EIR II-22)
e) Restrict existing religious or sacred ❑ ❑ ❑
uses within the potential impact
area? ( )
Brief explanation to answer XIV.
No known palentological, archaelogical or historical resources exist on the site. No cultural values or sacred uses will bp
impacted by this project.
XV. Recreation. Would the proposal:
a) Increase the demand for ❑ ❑ ❑
neighborhood or regional parks or
other recreational facilities? (GP
MEA/EIR II-21)
b) Affect existing recreational ❑ ❑ ❑
opportunities? (GP MEA/EIR 11-21)
Brief explanation to answer XV.
The proposed project is for a relatively small number of units. It is expected that the parks and other recreational resources
in the community will be able to accommodate this project.
Community Development Department 13 Initial Study and Environmental
_ Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
XVI. Mandatory findings of significance.
a) Does the project have the potential ❑ ❑ ❑ ■
to degrade the quality of the
environment, substantially reduce
the habitat of a fish or wildlife
species, cause a fish or wildlife
population to drop below self-
sustaining levels, threaten to
eliminate a plant or animal
community, reduce the number or
restrict the range of rare or
endangered plant or animal,
eliminate important examples of the
major periods of California history
or prehistory?
b) Does the project have the potential ❑ ❑ ❑ ■
to achieve short-term, to the
disadvantage of long-term,
environmental goals?
c) Does the project have impacts that ❑ ❑ ❑ ■
are individually limited, but
cumulatively considerable?
("Cumulatively considerable"means
that the incremental effects of a
project are considerable when
viewed in connection with the
effects of past projects,the effects of
other current projects, and the
effects of other probable future
projects.)
d) Does the project have environmental ❑ ❑ ❑ ■
effects which will cause substantial
adverse effect on human beings,
either directly or indirectly?
Community Development Department 14 Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
Brief explanation to answers XVI.
Less Than Significant Impact. The proposed project is for a relatively small number,of units. The proposed site has been
planned for multi-family usage for a number of years. Environmental effects was considered for multi-family use when the.
City's General Plan was adopted in 1989. Therefore,the overall environmental impacts, if any,will be less than
significant.
XVII. Earlier Analysis.
Earlier analysis may be used where,pursuant to the tiering, program EIR, or other CEQA process, one or
more effects have been adequately analyzed in an earlier EIR, or negative declaration. Section
15063(c)(3)(D). In this case a discussion should identify the following on attached sheets:
a) Earlier analysis used. Identify earlier analyses and state where they are available for
review.
■ Used the Grand Terrace General Plan Master Environmental Assessment and
EIR for most of the base impact information. Both documents are available at
the Grand Terrace Community and Economic Development Department.
b) Impacts adequately addressed. Identify which effects from the above checklist we.-
within the scope of and adequately analyzed in an earlier document pursuant to
applicable legal standards, and state whether such effects were addressed by mitigation
measured based on the earlier analysis.
■ Not Applicable
c) Mitigation measures. For effects that are "Less than Significant with Mitigation
Incorporated," describe the mitigation measured which were incorporated or refined
from the earlier document and the extent they address site specific conditions for the
proj ect.
■ Not Applicable
JL:jl
Grand Terrace Community Development Dept
Community Development Department 15 Initial Study and Environmental
Analysis
Issues(and Support Information Sources): Potentially Potentially Less than No
Significant Significant Significant impact
Impact Unless Impact
Mitigation
Incorporated
Authority:Public Resources Code Sections 21083 and 21087.
References:Public Resources Code Sections 21080(c),21080.1,210,80.3,21082.1,21083,21083.3,21093,21094,21151; Sunstrom v.
County of Mendocino,202 Cal.App.3d 296(1988);Leonoffv.Monterey Board of Supervisors,22 Cal.App.3d 1337(1990)
c:\MyFilesUOHMGerald\E-04-04ischecklist
Community Development Department 16 Initial Study and Environmental
Analysis
RESOLUTION NO. 04
RESOLUTION BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF
CALIFORNIA,APPROVING TENTATIVE TRACT MAP NO.04-02(TTM 16985)FOR A 55 UNIT
CONDOMINIUM DEVELOPMENT IN THE CITY OF GRAND TERRACE
WHEREAS,the applicant,NBD Development,has applied for the approval of Tentative Tract Map
No.04-04(TTM 16985)to create a 55 unit condominium subdivision on a 4.8 acre parcel in the City of Grand
Terrace; and,
WHEREAS, a properly noticed public hearing was held by the Planning Commission on July 15,
2004; and
WHEREAS,under the California Environmental Quality Act(CEQA),Article 6,Section 15070,the
proposed project for 55 condominium units qualifies for a Negative Declaration in that there is no substantial
evidence that the project will have a significant impact on the environment. The environmental assessment
of this project was completed under Environmental Review Case No. 04-04; and
WHEREAS, the Planning Commission recommended approval of Tentative Tract Map No..04-02
(TTM 16985)to the City Council at its meeting of July 15, 2004; and
WHEREAS, a properly noticed public hearing was held by the City Council on August 26, 2004
regarding the approval of Tentative Tract Map-04-02 (TTM 16985).
NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY
RESOLVE AS FOLLOWS:
1. The proposed subdivision, together with the provisions for its design and
improvements is consistent with the General Plan in that the overall density and lot
size conform to the General Plan and that all required improvements will be provided;
and
2. The site is physically suitable for the type and proposed density of development in that
the site is fairly level, is served by adequate public services and utilities and the
project conforms to the provisions of the existing zoning; and
3. The design of the subdivision or the proposed improvements are not likely to cause
substantial environmental damage or substantially or avoidable injure fish or wildlife
or their habitat in that this is an urban infill project with no wildlife habitats on the
site; and
4. The design of the subdivision or type of improvements are not likely to cause serious
public health problems in that all necessary public utilities and services will be
EXHIBIT 5
provided; and
5. The proposed subdivision, its design, density and type of development and
improvements conform to the regulations of the City's Development Code and the
regulations of any public agency having jurisdiction by law in that the proposed
development conforms to the Medium Density Residential Category of the General
Plan and the underlying R3 (Medium Density Residential) Zoning.
BE IT FURTHER RESOLVED THAT Tentative Tract Map No. 04-02 (TMM 16985) is hereby
approved subject to the following conditions:
General Conditions of Approval:
1. Details shown on the tentative tract map are not necessarily approved. Any details which are
inconsistent with requirements of ordinance,general conditions of approval,or City policies
must be specifically approved in the final map or improvement plan approvals
2. Comply with all requirements of the Subdivision Map Act.
3. Approval for filing of this land division is contingent upon approval of plans and
specifications mentioned below. If the improvements are not installed prior to the filing of
this division, the developer must submit an Undertaking Agreement and a faithful
performance and labor and materials bond in the amount estimated by the City guaranteeing
the installation of the improvements.
Conditions Prior to Final Map Approval:
4. Upon approval of these conditions and prior to becoming final and binding, the applicant
must agree to and sign the"Acceptance of Conditions"form. The content of the form to be
prepared by the Community Development Department.
5. Provide a"will serve"letter from the Riverside Highland Water Company.
6. Monumentation of tract map boundaries, street centerline and lot boundaries is required
7. A final tract map prepared by,or under the direction of a registered civil engineer authorized
to practice land surveying, or a licensed land surveyor,must be processed through the City
prior to being filed with the County Recorder.
8. A preliminary subdivision guarantee is required showing all fee interest holders and
encumbrances. An updated title report shall be provided before the final tract map is released
for filing with the County Recorder.
9. Pay all required fees for the processing and approval of the final tract map.
10. Provide proof of final payment to San Bernardino County for sewer assessment
11. Submit to the City Council for acceptance;all agreements,bonds for performance,bonds for
labor and material for the.following:
A. Grading
B Sanitary sewer improvements
C. Storm drain improvements
D. Water system improvements
E. Street, curb, gutter& sidewalks
F. Street lights
12. Provide a cash deposit in the amount of 10% of total estimated costs of items required by
Condition No. 11 above.
13. Submit a preliminary soils report prepared by a California registered civil engineer.
14. Prior to the final map approval, developer shall make an offer of dedication, if not already
dedicated,that portion of the site within 30 feet from the center line of Reed including the
dedication for a corner cut-off at Reed and De Berry.
15. Prior to final map approval,plans for street improvements to include curb,gutter, sidewalk
and match up paving on Reed and De Berry shall be submitted to the City and must be
approved.
16. Prior to the final map approval,the developer shall submit sewer plans to the City for review
and approval. All residential units within the proposed condominium subdivision shall be
served by the public sewer system.
17. Prior to,final map approval, grading and drainage plans,which must be approved prior to the
final map,shall be submitted to the City to provide for contributory drainage from adjoining
properties as approved by the City, including dedication of necessary easements.
18. Prior to final map approval,plans and specifications for the water system facilities shall be
submitted for approval to the Riverside Highland Water Company. The subdivider shall
submit an agreement and other evidence, satisfactory to the City, indicating that the
subdivider has entered into a contract a contract with the water purveyor guaranteeing
payment and installation of the water improvements.
19. Prior to the final map approval,there shall also be filed with the City Engineer, a statement
from the water purveyor indicating subdivider compliance with the Fire Chief s fire flow
requirements.
20. The project shall be used only for residential uses. Conditions,Covenants,and Restrictions
(C, C &R's) shall be recorded as part of this tract. As a minimum, these C, C &R's shall
include the provisions for the establishment of a"Homeowner's Association." The C,C&
R's shall be submitted to the Community Development Department and City Attorney for
review and approval prior to recordation.
21. The Covenants,Conditions,and Restrictions(C,C&R's)applicable to the project property
shall be consistent with the terms of this map and all City Codes. If there is a conflict
between the CC&R's and any City Code or this map,the City Codes or this map shall prevail.
Conditions After the Final Map Approval:
22. Final map shall be filed with the County recorder and one (1)Mylar copy of the filed map
shall be submitted to the City offices prior to the issuance of any building permits.
PASSED AND APPROVED by the City Council of the City of Grand Terrace,California at a regular
meeting held on the 26th day of August,2004.
ATTEST:
City Clerk of the City of Grand Terrace and Mayor of the City of Grand Terrace and
of the City Council thereof of the City Council thereof
Approved as to form:
City Attorney
John Harper
c:\MyFiles\JOHN\Vanburen\TTM-02-01 resolution.council.rev
0Tr
STAFF REPORT
GRAND TERR CE City Manager's Office
CRA ITEM O COUNCIL ITEM (X )
MEETING DATE: August 26, 2004
SUBJECT: Rules of Procedures for Council Meetings
FUNDING REQUIRED ( )
NO FUNDING REQUIRED ( X)
'In 1982 the then City Council adopted a resolution 82-51 which adopted City Council
procedures in a separate document described as Exhibit A. The document was adopted nearly
22 years ago and needs to be updated to reflect changes in the government code, the Brown
Act and any other related laws as it pertains to Council conduct. The general content of the
procedures remains similar, however, there is minor change in the closed session requirements
in Section 1.61 through 1.7. This particular resolution does include the 3 minute limit rule that
applies to public comment but it is no different than the original procedures handbook,which
also included a 3 minute limit rule but as a practical matter has never been enforced.
Council has requested that this item of Council procedures be brought to the City
Council`for review. As.Staff has indicated, it is substantially similar in nature to the
previous procedures with the updates indicated that were provided' by the City Attorney.
STAFF RECOMMENDATION:
COUNCIL REVIEW THE PROPOSED PROCEDURES AND AMEND AND ADOPT AS
THE COUNCIL DESIRES.
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA REPEALING RESOLUTION 82-51 AND
REPLACING IT BY ADOPTING THE FOLLOWING RULES OF PROCEDURE
FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES
WHEREAS, the City Council of the City of Grand Terrace has deemed it desirable to adopt
procedures to govern the conduct of its meetings and any of its other functions, activities, and
regulations pertaining thereto;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace that
the Rules of Procedures for City Council meetings and related functions and activities are hereby
adopted to read as follows:
PURPOSE: The purpose and intent of the City Council in adopting the within rules shall be to
provide directory guidelines relating to the conduct of the public business by or on behalf of the
City Council, and in the event of any noncompliance with or violation of any provision herein,
such will not be deemed to affect the validity of any action taken, unless otherwise specifically
provided by law.
1. MEETINGS
1.1 REGULAR MEETINGS:
The City Council of the City of Grand Terrace shall hold regular meetings in the place
specified in the Municipal Code and on the second and fourth Thursdays of each month
beginning at 6:30 p.m. When the day of a regular meeting of the Council falls on a legal
holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the
same hour on the next succeeding day thereafter that is not a holiday.
1.2 ADJOURNED MEETINGS:
Any meeting may be adjourned to a time, place, and date certain, but not beyond the next
regular meeting; otherwise, once adjourned, the meeting may not be reconvened.
1.3 SPECIAL MEETINGS:
Special meetings may be called by the Mayor or majority of Council members on
24-hour notice, as set forth in Section 54956 of the Government Code of the State of California.
Only matters contained in the notice may be considered and no ordinances other than urgency
ordinances may be adopted.
1
1.4 NOTICE OF MEETINGS:
Notice of regular meetings is not required. Mailed or personally delivered notice is
required of special meetings and study sessions. Mailed and posted notice is required of
meetings adjourned by the city clerk. Posted notice is required of all other adjourned meetings.
(Section 54956 Government Code)
1.5 QUORUM:
Unless otherwise provided for in the Municipal Code, a majority of the Council shall be
sufficient to do business and motions may be passed 2-1 if only 3 attend. The following matters,
however, require three affirmative votes: a) adoption of ordinances; b) resolutions granting
franchises; c) orders for payment of money; and d) selection of presiding officers.
1.5.1 Legally Required Participation:
If a majority of the Council shall be disqualified to vote on a matter by reason of actual
or apparent conflict of interest, the Council shall select by lot or other means of random
selection, or by such other impartial and equitable means as the Council shall determine, that
number of its disqualified members which, when added to the members eligible to vote, shall
constitute a quorum.
1.6 MEETINGS TO BE PUBLIC:
All regular, adjourned or special meetings of the City Council shall be open to the public,
'provided, however, the Council may hold closed sessions from which the public may be
excluded for the consideration of the following subjects:
1.6.1 Personnel Matters:
To consider appointment, employment, or dismissal of a public employee or to hear
complaints or charges brought against such person or employee by another employee unless
such employee requests a public hearing. The Council may exclude from any such closed session
during the examination of a witness any or all other witnesses in the matter being investigated.
1.6.2 Attorney-Client Matters:
To consider possible or pending litigation in which the City is or could be a party.
1.6.3 Other:
As otherwise permitted by law.
1.7 CLOSED SESSION MINUTES:
2
Pursuant to Section 54957.2 of the California Government Code, the city clerk of the
City of Grand Terrace may be required to attend a closed session of the City Council and keep
and enter in a minute book a record of topics discussed and decisions made at each meeting. The
confidentiality of such minutes shall be maintained pursuant to said section of the Government
Code.
2. ORDER OF BUSINESS
2.1 AGENDA:
A. The Order of Business of each meeting shall be as contained in the Agenda
prepared by the city clerk. The Agenda shall be a listing by topic of the subjects which shall be
taken up for consideration in the following order:
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
START OF BUSINESS
COMMUNITY REDEVELOPMENT AGENCY
CITY COUNCIL MEETING
SPECIAL PRESENTATIONS
CONSENT CALENDAR
PUBLIC COMMENT
ORAL REPORTS
a. Committee Reports
b. Council Reports
PUBLIC HEARINGS
UNFINISHED BUSINESS
NEW BUSINESS
3
CLOSED SESSION
ADJOURNMENT
- — B-: Except with majority consent of the Council, items shall not be taken out of the
order prescribed above.
C. No matters other than those listed on the agenda shall be finally acted upon by the
Council; provided, however, that the Council may take action on items of business which do not
appear on the posted agenda under any of the following conditions or circumstance:
(1) Upon a determination by a majority vote of the Council that an emergency
situation exists, as defined in Section 54956.5 of the California Government Code;
(2) Upon a determination by a two-thirds vote of the Council, or, if less than two
thirds of the members are present, a unanimous vote of those members present, that the need to
take action arose subsequent to the agenda having been posted;
(3) The item was posted for a prior meeting of the Council occurring not more
than five calendar days prior to the date action is taken on the item, and at the prior meeting the
item was continued to the meeting at which action is proposed to be taken.
D. The Council, by resolution or minute action or order, as it deems appropriate, may
revise the agenda format as it deems necessary, from time to time.
2.2 DELIVERY OF AGENDA:
Barring unavoidable difficulties, the Agenda for each regular meeting of the Council, and
reports and other documentation related thereto, shall be delivered to the Members of the
Council and made available to the public on the Friday preceding the Thursday meeting to which
it pertains. In respect to every regular meeting, the Agenda shall conform to Section 54954.2 of
the California Government Code and shall be posted at least 72 hours prior to the time scheduled
for the meeting. Agendas shall be posted on the bulletin board outside the administrative offices
of the City and at such other places within the City as the Council has designated for posting
notices of Council meetings.
2.3 ROLL CALL:
Before proceeding with the business of the Council, the city clerk shall call the roll of the
Council members and the names of those present shall be entered in the minutes. The order of
roll call shall-be in order of seniority with the Mayor called last.
2.4 APPROVAL OF MINUTES:
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Unless requested by a majority of the City Council, minutes of the previous meeting may be
approved without public reading if the clerk has previously furnished each Council member with
a copy thereof.
2.5 PUBLIC HEARINGS:
Generally, public hearings, other than those of-a quasi-judicial nature, shall be conducted in
the following order:
Staff review
Questions of Staff by Council
Hearing opened by Mayor
Testimony by proponents
Testimony by opponents
(If desired, hearing closed or continued to date,
time and place certain if necessary)
Questions by Council
Discussion by Council
Action by Council
Questions or comments from the public shall be limited to the subject under consideration.
Depending upon the extent of the agenda, and the number of person desiring to speak on an
issue, the Mayor may, at the beginning of the hearing, limit testimony, but in no event to less
than 3 minutes per individual. Any person may speak for a.longer period of time, upon approval
of the Mayor, when this is deemed necessary as in cases when a person is speaking as a
representative of a group or has graphic or slide presentations requiring more time.
Quasi-judicial hearings shall be conducted in accordance with the principles of due process,
and the City Attorney shall advise the City Council in this regard.
At any public hearing before the City Council, testimony of witnesses under oath maybe
requested by the Council.
Any Council member shall disclose during the hearing and prior to voting, for the record,
when applicable, that he or she communicated independently with any project applicant, or with
any proponent or opponent, or with their representatives, concerning the project or proposal
under consideration, and shall disclose the substance of the communication.
2.6 PUBLIC COMMENTS:
Any person may address the Council on any subject pertaining to City business, during the
Public Comments portion of each regular meeting; provided that comments relating to an item
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listed on the agenda should be heard when that item is being considered, unless otherwise
determined by the Council.
2.7 CONSENT AGENDA:
Items of routine nature, and non-controversial, shall be placed on the consent agenda.
All items may be approved by one blanket motion upon unanimous consent. Prior to, or
following review of, the consent agenda by the city manager, any Council member may request
that any item be withdrawn by the consent agenda for separate consideration. However, any
Council member may abstain from voting on any consent agenda item without requesting its
removal from the consent agenda, and the city clerk shall be instructed to record such
abstentions in the minutes.
2.8 PRESENTATION BY MEMBERS OF THE COUNCIL:
The mayor or any Council member may bring before the Council any new business under
the Council Report portion of the Agenda. These matters need not be specifically listed on the
Agenda, but formal action on such matters shall be deferred until a subsequent Council meeting
unless deemed to be of an urgent nature.
When a Council member desires to place an item on the agenda other than an urgency item, the
item will be presented first either at a study session or under the Report portion of the agenda,
where a majority of the Council members there must concur in its placement on the agenda.
3. PRESIDING OFFICER
3.1 PRESIDING OFFICER:
The Mayor shall be the Presiding Officer at all meetings of the Council. In the absence
of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and the
Mayor Pro Tem, the Council shall elect a temporary presiding officer to serve until the arrival of
the Mayor or Mayor Pro Tem or until adjournment.
In accordance with Elections Code Section 10411, 15308 and 15400, the Council shall
meet following receipt of the statement of election results and declare those nominated or elected
to office and the results of any measures. Each election year at the first regular meeting in
December the Council shall choose one of its number as mayor and one as mayor pro tem. Each
selection shall be by three or more affirmative votes, and a failure to achieve such total of
affirmative votes, shall be deemed a selection of the incumbent(s) to remain in office. Each
person so selected shall serve until a successor is chosen (at any time) by three or more
affirmative votes.
3.2 CALL TO ORDER:
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The meeting of the Council shall be called to order by the Mayor or, in his absence, by
the Mayor Pro Tem. In absence of both the Mayor and the Mayor Pro Tam, the meeting shall be
called to order by the city clerk, whereupon the city clerk shall immediately call for the selection
of a temporary Presiding Officer.
3.3 PARTICIPATION OF PRESIDING OFFICER:
The Presiding Officer may move, second, and debate from the Chair, subject only to such
limitations of debate as are imposed on all Council members, and he/she shall not be deprived of
any of the rights and privileges of a Council member by reason of his/her acting as Presiding
Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting.
If he/she desires to personally engage in extended debate on questions before the Council, he/she
should consider turning the Chair over to another member.
3.4 QUESTION TO BE STATED:
The Presiding Officer shall verbally restate each question immediately prior to calling for
the vote. Following the vote the Presiding Officer shall verbally announce whether the question
carried or was defeated. The Presiding Officer may also publicly state the effect of the vote for
the benefit of the audience before proceeding to the next item of business.
3.5 SIGNING OF DOCUMENTS:
The Mayor, or Mayor Pro Tem, in the absence of the Mayor, shall sign ordinances
adopted by the City Council. The city clerk, or deputy city clerk, shall attest to the signature of
the Mayor and Mayor Pro Tem.
3.6 MAINTENANCE OF ORDER:
The Mayor or Presiding Officer is responsible for the maintenance of order and decorum
at all times. No person is allowed to speak who has not first been recognized by the Chair. All
questions and remarks shall be addressed to the Chair.
4. RULES, DECORUM,AND ORDER
4.1 POINTS OF ORDER:
The Presiding Officer shall determine all Points of Order subject to the right of any
member of appeal to the Council. If any appeal is taken, the question shall be, "Shall the
decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and
conclusively determine such question of order.
4.2 DECORUM AND ORDER COUNCIL MEMBERS:
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(a) Any Council member desiring to speak shall address the Chair and,upon recognition
by the Presiding Officer, shall confine himself to the question under debate.
(b) A Council member desiring to question the staff shall address his question to the city
manager or city attorney, in appropriate cases, who shall be entitled either to answer the inquiry
himself or to designate some member of his/her staff for that purpose.
(c) A Council member, once recognized, shall not be interrupted while speaking unless
called to order by the Presiding Officer; unless a Point of Order is raised by another Council
member; or unless the speaker chooses to yield to questions from another Council member.
(d) Any Council member called to order while he/she is speaking shall cease immediately
until the question of order is determined. If ruled to be in order, he shall be permitted to
proceed. If ruled to be not in order,,he/she shall remain silent or shall alter his remarks so as to
comply with rules of the Council.
(e) Council members shall accord the utmost courtesy to each other, to city employees,
and to the public appearing before the Council and shall refrain at all times from rude and
derogatory remarks, reflections as to integrity, abusive comments and statements as to motives
and personalities.
(f) Any Council member may move to require the Presiding Officer to enforce the rules
and the affirmative vote of majority of the Council shall require him to so act.
4.3 DECORUM AND ORDER EMPLOYEES:
Members of the administrative staff and employees of the City shall observe the same
rules of procedure and decorum applicable to members of the Council. The city manager shall
insure that all City employees observe such decorum. Any staff members, including the city
manager, desiring to address the Council or members of the public shall first be recognized by
the Chair. All remarks shall be addressed to the Chair and not to any one individual Council
member or member of the public.
4.4 DECORUM AND ORDER PUBLIC:
Members of the public attending Council meetings shall observe the same rules of order
and decorum applicable to the Council. The legislative body of a local agency shall not prohibit
public criticism of the policies, procedures, programs, or services of the agency or the acts or
omissions of the legislative body. No privilege or protection for expression beyond that
otherwise provided by law is conferred (Gov. Code 54954.3). Unauthorized remarks from the
audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by
the Presiding Officer, who may direct the sergeant-of-arms to remove such offenders from the
room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding
Officer.
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4.5 ENFORCEMENT OF DECORUM:
The head of the City's police agency or his designee shall be ex-officio sergeant-of-arms
of the Council. He shall carry out all orders and instructions given him by the Presiding Officer
for the purpose of maintaining order and decorum in the Council Chambers. Upon instructions
from the Presiding Officer, it shall be the duty of the sergeant-of-arms or his representative to
eject any person from the Council Chambers or place him under arrest or both.
As set forth in Government Code Section 54957.9, in the event that any meeting is willfully
interrupted by a group or groups of persons so as to render the orderly conduct of such meeting
unfeasible and order cannot be restored by the removal of individuals -who are willfully
interrupting the -meeting, the members of the Council may order the meeting room cleared and
continue in session. Only matters appearing on the agenda may be considered in such a session.
Duly accredited representatives of the press or other news media, except those participating in
the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in
this section shall prohibit the Council from establishing a procedure for readmitting an individual
or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
4.6 PERSONAL PRIVILEGE:
The right of a member to address the Council on a question of personal privilege shall be
limited to cases in which his integrity, character, or motives are assailed, questioned or imposed.
4.7 CONFLICT OF INTEREST:
All Council members are subject to the provisions of California Law, including, but not
limited to, Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest,
and to conflicts of interest codes adopted by the Council. Any Council member prevented from
voting because of a conflict of interest shall refrain from debate and voting. Such Council
member may choose to leave the Council Chambers during debate and voting on the issue.
4.8 LIMITATION OF DEBATE:
No Council member normally should speak more than once upon any one subject until
every other member choosing to speak thereon has spoken. No member shall speak for a longer
time than five minutes each time he/she has the floor, without the approval of a majority vote of
the Council.
4.9 DISSENTS, PROTESTS, AND COMMENTS:
Any member shall have the right to express dissent from or protest to or comment upon
any action of the Council and have the reason entered in the minutes. If such dissent, protest or
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comment is desired to be entered in the minutes, this should be made clear by language such as,
I would like the minutes to show that I am opposed to this action for the following reasons.
4.10 PROCEDURES IN ABSENCE OF RULES:
In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order,
Newly Revised, shall be used as a guide.
4.11 RULINGS OF CHAIR FINAL UNLESS OVERRULED:
In presiding over Council meetings, the Mayor, Mayor Pro Tem or temporary Presiding
Officer shall decide all questions of interpretation of these rules, points of order or other
questions of procedure requiring rulings. Any such decision or ruling shall be final unless
overridden or suspended by a majority vote of the Council members present and voting, and
shall be binding and legally effective (even though clearly erroneous) for purposes of the matter
under consideration.
4.12 ACTIONS NOT INVALIDATED:
Failure to strictly comply with these Rules of Procedure shall not necessarily invalidate
any action taken by the City Council.
5. ADDRESSING THE COUNCIL
5.1 MANNER OF ADDRESSING THE COUNCIL:
Any member of the public desiring to address the Council shall proceed to the podium
and wait to be recognized by the Presiding Officer. After being recognized, he/she shall state
his name and address for the record.
All remarks and questions shall be addressed to the Chair and not to any individual Council
member, staff member or other person. During a public hearing, all remarks shall be limited to
the subject under consideration. No person shall enter into any discussion without being
recognized by the Presiding Officer.
5.2 TIME LIMITATION:
Any member of the public desiring to address the Council shall limit his/her address to
three (3) minutes unless further time has been granted by the Presiding Officer in the individual
case, or in accordance with Section 2.5.
5.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE:
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After a motion has been made, or after a public hearing has been closed, no member of
the public shall address the Council without first securing permission by a majority vote of the
Council.
5.4 LIMITATIONS REGARDING PUBLIC COMMENTS AND REPORTS:
The making,of oral communications to the Council by any member of the public during
the"Public Comments"portion of the agenda shall be subject to the following limitations:
5.4.1 At any time, before or after the oral communication is commenced, the Presiding
Officer may if he/she deems it preferable, direct that the communication be made instead either
to the city manager or other appropriate staff member during regular business hours, or in
writing for subsequent submittal to Council members, pursuant to Section 5.5.
5.4.2 No speaker shall be permitted to address the Council on a topic which is currently
before or about to be submitted for consideration by a City commission, board or other agency
before which the speaker should make his presentation, until that latter body has completed its
deliberations and taken its final action. In case the speaker should have followed an otherwise
available appeal procedure, the Presiding Officer shall not allow oral communication to the
Council outside that procedure.
5.4.3 The Presiding Officer may limit the number of speakers heard on non-agenda
topics at any single meeting. Those whose presentations are postponed shall be given priority at
the next meeting during the "Public Comments" portion of the agenda.
5.4.4 If it appears that several speakers desire to speak regarding a single topic, the
Presiding Officer may reasonably limit the number speaking as to each side of an issue. In this
regard, preference may be given to speakers who represent groups of persons who have
designated a spokesperson.
5.4.5 No oral communications shall be allowed to include charges or complaints against
any employee of the City, regardless of whether such employee is identified in the presentation
by name or by any other reference which tends to identify him/her. All charges or complaints
against employees shall be submitted to the city manager for appropriate action, and may also be
submitted to members of the Council by written communication.
5.5 WRITTEN CORRESPONDENCE:
The city manager is authorized to receive and open all mail addressed to the Council as a
whole and give it immediate attention to the end that all administrative business referred to in
said communications, and not necessarily requiring Council action, may be disposed of between
Council meetings. A copy of such communication shall be sent to each Council member marked
"Information Only."
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Any communication relating to a matter pending, or to be brought before the City Council shall
be included in the agenda packet for the meeting at which such item is to be considered.
Letters of appeal from administrative or commission decisions shall be processed under
applicable provisions of the Municipal Code, or other ordinances.
Copies of all other communications sent to the Council will be transmitted to them.
5.6 PERSONS AUTHORIZED TO BE WITHIN PLATFORM:
No person except City officials shall be permitted within the platform area in front of the
Council table without the invitation or consent of the Presiding Officer.
6. MOTIONS
6.1 PROCESSING OF MOTIONS:
When a motion is made and seconded, it should be stated by the Presiding Officer before
debate. A motion so stated shall not be withdrawn by the mover without the consent of the
person seconding it.
6.2 MOTIONS OUT OF ORDER:
The Presiding Officer may at any time, by majority consent of the Council, permit a
member to introduce an ordinance, resolution, or motion out of the regular agenda order.
6.3 DIVISION OF QUESTION:
If the question contains two or more dividable propositions, the Presiding Officer may,
and upon request of a member shall, divide the same.
6.4 PRECEDENCE OF MOTIONS:
When a motion is before the Council, no motion shall be entertained except the
following,which shall have precedence in the following order:
a. Adjourn
b. Fix hour of adjournment
c. Table
d. Limit or terminate discussion
e. Amend
f. Postpone
6.5 MOTION TO ADJOURN: (not debatable)
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A motion to adjourn shall be in order at any time, except as follows:
a. When repeated without intervening business or discussion.
b. When made as an interruption of a member while speaking.
c. When discussion has been ended, and vote on motion is pending, and
d. While a vote is being taken.
A motion to adjourn "to another time" shall be debatable only as to the time to which the
meeting is adjourned.
6.6 MOTION TO FIX HOUR OF ADJOURNMENT:
Such a motion shall be to set a definite time at which to adjourn and shall be undebatable
and shall be unamendable except by unanimous vote.
6.7 MOTION TO TABLE:
A motion to table shall be used to temporarily by-pass the subject. A motion to table
shall be undebatable and shall preclude all amendments or debate of the subject under
consideration. If the motion shall prevail, the matter may be "taken from the table" at any time
prior to the end of the next regular meeting.
6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION:
Such a motion shall be used to limit or close debate on, or further amendment to, the
main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the
motion passes, a vote shall be taken on the main motion.
6.9 MOTION TO AMEND:
A motion to amend shall be debatable only as to the amendment. A motion to amend an
amendment shall be in order, but a motion to amend an amendment to an amendment shall not
be in order. An amendment modifying the intention of a motion shall be in order, but an
amendment relating to a different matter shall not be in order. A substitute motion on the same
subject shall be acceptable, and voted on before a vote on the amendment. Amendments shall be
voted first, then the main motion as amended.
6.10 MOTION TO CONTINUE:
Motions to continue to a definite time shall be amendable and debatable as to propriety of
postponement and time set.
7. VOTING PROCEDURE
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7.1 VOTING PROCEDURE:
In acting upon every motion, the vote shall be taken by voice or roll call or any other
method by which the vote of each Council member present can be clearly ascertained. The vote
on each motion shall then be entered in full upon the record. The order of voting shall be
alphabetical with the Mayor voting last. The Clerk shall call the names of all members seated
when a roll call vote is ordered or required. Members shall respond `aye,' `no' or `abstain,'
provided that when a vote is collectively taken by voice or when a method of voting other than
by voice or roll call is -used, any Council member not audibly and clearly responding `no' or
`abstain' or otherwise registering an objection shall have his vote recorded as `aye.'
7.2 ROLL CALL VOTING:
Every ordinance and any resolutions,.or orders for franchises or payments of money
require three affirmative votes. A roll call vote shall be used for these changes. Any other
question before the Council shall not require a roll call vote unless demanded by any member.
It shall not be in order for members to explain their vote during roll call. Any member may
change his vote before the next order of business.
7.3 FAILURE TO VOTE:
Every Council member should vote unless disqualified for cause. A Council member
who abstains shall, for purpose of the item under consideration,be considered as if-absent.
7.4 RECONSIDERATION:
Any Council member who voted with the majority may move a reconsideration of any
action at the same or the next meeting. After a motion for reconsideration has once been acted
upon,
no other motion for a reconsideration thereof shall be made without unanimous consent of the
Council.
7.5 TIE VOTES:
Tie votes shall be lost motions. When all Council members are present, a tie vote on
whether to grant an appeal from official action shall be considered a denial of such appeal,
unless the Council takes other action to further consider the matter. If a tie vote results at a time
when less than all members of the Council are present, the matter shall automatically be
continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by
the Council.
8. RESOLUTIONS
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8.1 DEFINITIONS:
As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule
of public conduct for long-term application) are taken by ordinance, whereas more routine
business and administrative matters (usually more temporary and transitory in nature) are
accomplished by "resolutions." The term "resolution" in its general sense will denote any
action taken affirmatively via a vote of the Council, other than one taken by ordinance. As used
in this City, however, three terms are in general use to denote such non-ordinance) actions:
"resolution," "minute order," and "motion" thereafter recorded by minute entry) Technically,
all three are equally as legally effective and binding; they just vary in the formality of respective
memorialization. The most formal is referred to locally as a "resolution." This, in addition to
being referenced in the minutes, will be recorded by a separate document, numbered in sequence
and preserved in a separate set of books. Such "resolutions" are used in this City for various
reasons, such as when specifically required by law, when needed as a separate evidentiary
document to be transmitted to another governmental agency, or where the frequency of future
reference back to its contents warrants a separate document with the additional "whereas"
explanatory material it often recites) to facilitate such future reference and research.
A "minute order" as used locally denotes a separate document which is also maintained in a
separate set of books, under a system of sequential numbering, and is referenced in the minutes;
however, the "minute order" is drafted far more briefly than a "resolution" and is distinguished
from a mere minute entry only by the need, in general, to have a separate document to facilitate
certain administrative processes to which it pertains.
The "motion" (assuming it was one which passed) is a Council action which is recorded simply
by an item entry in the minutes of the meeting at which it was accomplished, and no separate
'document is made to memorialize it.
8.2 RESOLUTIONS PREPARED IN ADVANCE:
Where a resolution has been prepared in advance, the procedure shall be: motion, second,
discussion, vote pursuant to methods prescribed in Section 7.1, and result declared. It shall not
be necessary to read a resolution in full or by title except to identify it. Any member may
require that the resolution be read in full.
8.3 RESOLUTIONS NOT PREPARED IN ADVANCE:
Where a resolution has not been prepared in advance, the procedure shall be to instruct
the city manager or the city attorney to prepare a resolution for presentation at the next Council
meeting.
8.4 URGENCY RESOLUTIONS:
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In matters of urgency, a resolution may be presented verbally in motion form together
with instructions for written preparation for later execution. After the resolution has been
verbally stated, the voting procedure in 8.2 above shall be followed.
Urgency resolutions shall be avoided except when absolutely necessary, and shall be avoided
entirely when resolutions are required by law, in improvement acts,, zoning matters, or force
account work on public projects. Where the resolution has been drafted in written form, either
before or during the meeting, this paragraph shall not be deemed applicable.
9. ORDINANCES
9.1 INTRODUCTION AND ADOPTION OF ORDINANCES:
Ordinances shall not be passed within five days of their introduction, nor at other than a
regular meeting or at pan adjourned regular meeting. However, an urgency ordinance may be
passed immediately upon introduction and either at a regular or special meeting. Except when,
after reading the title, further reading is waived by regular motion adopted by unanimous vote of
the Council members present, all ordinances shall be read in full either at the time of
introduction or passage. When ordinances, other than urgency ordinances, are altered after
introduction, they shall be passed only at a regular or at an adjourned regular meeting held at
least five days after alteration.
Corrections of typographical or clerical errors are not alterations within the meaning of this
section.
9.2 EFFECTIVE DATE:
All ordinances, except as provided in Section 36937 of the Govenunent Code, shall take
effect 30 days after adoption, but may be made operative at such later date as may be designated
in the ordinance.
9.3 PUBLISHING:
It shall be the duty of the city clerk to post or publish all ordinances in accordance with
Section 36933 of the Government Code within 15 days after adoption.
9.4 URGENCY ORDINANCES:
All urgency ordinances must receive four (4) affirmative votes to be adopted and to
become effective immediately. If such an ordinance fails to receive a 4/5 majority, it may
thereafter be considered and passed in the same manner as regular ordinances.
APPROVED and ADOPTED this 26" day of August, 2004.
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MAYOR
ATTEST:
CITY CLERK
(SEAL)
APPROVED AS TO FORM:
CITY ATTORNEY
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