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11/17/2004
►;T y � COPY' -''- i U GROND TERR cis Nov61 er 17, 2604 22795 Barton Road Grand Terrace- California 92313-5295; ( Civic Center' ._ (909.)824-6621 - Fax(909)783-7629 Fax(900)783-2600' y Herman Hilkey CITY OF ,GRAND •TERR.'C.E Mayor Maryetta Ferre ' Mayor P'ro Tern CRA/CITY, COUNCIL .Lee Ann Garcia B��nor es = REGULAR MEETINGS Conncil,Members ' •• - t - ' " ThomasJ:Schwab 2ND'••AND 4T4 Thursday-- 6:30_p_ .m. City Manager _ ~rt l ; Council Chambers ; Grand-Terrace Civic Center' - r 22795 Barton:Road CITYY-OF GRAND TERRACE COUNCIL MEETING -AGEND CITY COUNCIL CHAMBERS NOVEMBER 179 2004 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road TLIESNUT WARW13-Al E IS, 'A T" ki 0 ZX, N, -'Ik' M1r'T'4T' bj�p AWT T�v P'-% ............ Call to Order- Invocation-Pastor Salim.Elias,Azure Hills Seventh-Day Adventist Church Pledge of Allegiance- Roll Call- STAFF COUNCIL -F1 AGENDA RECOMMENDATION ACTION I I CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 10-28-2004 Minutes Approve 2. Construction of Waterline Valves 3. Closed Session - Real Estate Negotiations (Those Parcels Generally Located Adjacent to the Proposed Future Alignment of Commerce Way Between Michigan and Pico Street) 4. Closed Session - Memorandum of Understanding Between the Grand Terrace Community Redevelopment Agency and the Colton Joint Unified School District Re: Real Estate Negotiations & Acquisitions(APN 1167-151-58& 1167-151-60) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. .SPECIAL PRESENTATIONS A. Halloween Haunt Sponsors 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCIL AGENDA ' 11-17-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION A. .Approve Check Register Dated November 17,2004 Approve B. Ratify 11-17-2004-CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 10-28-2004 Minutes Approve E. Approve the Contract Between the City of Grand Terrace Approve and the Grand Terrace Martial Arts Program 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of 10-04-2004 Accept 2. Emergency Operations Committee a. Minutes of 10-05-2004 Accept, ' b. Committee Member Resignation(Cooper) Accept 3. Crime Prevention Commttee a. Minutes of 10-11-2004 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED.BUSINESS-None 8. NEW BUSINESS A. Redlining 350 Feet of Curbing on the East Side of Mt. Accept Vernon from Brentwood to Grand Terrace Road 9. CLOSED SESSION-None ADJOURN THE NEXT CRAXITY COUNCIL MEETING WILL BE HELD ON THURSDAY,DECEMBER 9, 2004 FOLLOWING THE CITY BIRTHDAY PARTY. AGENDA ITEM REQUESTS FOR THE 12-09-2004 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 12-02-2004. idL'L:..iu B V�I CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES .REGULAR MEETING-.00TOBER 28,2004 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on,October 28, 2004 at 6:30 p.m. PRESENT: Hermlan Hilkey, Chairman Maryetta Ferre,Vice-Chairman Lee Ann Garcia,Agency Member Tom Schwab,Executive Director Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building&Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriffs Department ABSENT: Don Larkin, Agency Member Bea Cortes, Agency Member Gary Koontz, Community Development Director APPROVAL OF 10-14-2004 MINUTES CRA-2004-31 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER GARCIA, CARRIED 3-0-2-0 (AGENCY MEMBER LARKIN AND CORTES WERE ABSENT), to approve the October 14, 2004 Community Redevelopment Agency Minutes. Chairman Hilkey adj ourned the Community Redevelopment Agency Meeting at 6:45 p.m., until the next CRA/City Council Meeting scheduled to be held on Wednesday,November 14,2004,at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. A � � l O A I? l L1Ty STAFF REPORT 0 �Rf+nu TERR cE City Manager's Office CRA ITEM (X)' COUNCIL ITEM ( ) MEETING DATE: November 17, 2004 SUBJECT: CONSTRUCTION OF WATER LINE VALVES FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) The Redevelopment Agency of the City of Grand Terrace and the Colton Joint School District both currently have projects pending that require the relocation of the City of Riverside Public Utilities Department's 42 in. water line which currently runs north and south,roughly from Commerce Way to Main Street. This water line currently delivers approx 40% of the potable water used by the City of Riverside. In order to relocate the water line the work must be done between the months of January and March in any given year. This is a time period when water_.demand is low enough to disrupt this important source of water to the City of Riverside. Currently the School District High School project is at a point where relocation of the water line is needed in 2005 or it will cause the delay of the grading for construction of the high school. The Redevelopment Agency,in negotiation with the Riverside Public Utilities Department,have reached an agreement to pay for and install a pair of water valves and T-connections that would allow either the district or the agency to construct an alternate line and connect to the valves and T's at any time in 2005. The valves and T's must be installed however during the January/March window. The cost of the valves and T's have been quoted by Riverside at $240,000 and the funding will come from: $120,000 of miscellaneous revenue from the Colton Joint Unified School District and$120,000 from the Redevelopment Agency project fund. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE INSTALLATION AND PAYMENT OF VALVES: (1) APPROPRIATE ADDITIONAL MISCELLANEOUS REVENUE OF$120,000 (2) APPROPRIATE$240,000 FOR CAPITAL IMPROVEMENT INSTALLATION OF VALVES AND T's FROM THE REDEVELOPMENT AGENCY PROJECT FUND. CIA AGENDA ITEM NO. 2 r � vchlist Voucher List Page: 1 11f04/2004 5:16:06PM CITY QF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Desctiptibn/Account Amount 54462 10/21/04 001907 COSTCO#478 0478 12 0014 CHILD CARE SUPPLIES 10-440-228-000-000 94.99 - - - Total: 94.99= 54463 10/21/04 001045 ADVANCED COPY SYSTEMS 011013 Annual copier service contract 10-440-246-000-000 350.00 Total : 350.00 54464 10/21/04 006285 RIVERSIDE HIGHLAND WATER CO Auq/Sept Auq/Sept water&fees 10-190-238-000-000 547.75 10-440-238-000-000 101.24 10-450-238-000-000. 6,961.98 10-805-238-000-000 249.41 26-600-239-000-000 237.16 26-601-239-000-000 48.36 34-500-724-000-000 49.20 34-700=709-000-000 - 9.08 34-700-710-000-000 _ 9.08 34-700-750-000-000 36.79 - 34-700-767-000-000 169.22 Total: 8,419.21 54465 10/25/04 001206 ARROWHEAD CREDIT UNION Sept/Oct.,2 Sept/Oct VISA charges - Page: 1 vchlist Voucher List Page: 2 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54465 10/25/04 -001206 ARROWHEAD CREDIT UNION (Continued) 10-440-223-000-000 70.98 10-440-228-000-000 227.22 16-900-254-000-000 91.76 34-400-210-000-000 17.95 34-800-270-000-000 - 55.28 23-200-61-00 50.00 23-200-64-00 106.95 10-110-270-000-000 1,506.14 10-120-268-000-000 250.00 10-120-270-000-000 499.69 10-140-270-000-000 250.00 10-180-245-000-000 92.90 10-180-246-000-000 111.13 10-180-272-000-000 96.12 10-370-270-000-000 17.14 10-440-219-000-000 118.45 10-440-221-000-000 17.27 Total : 3,578.98 54466 10/26/04 001907 COSTCO#478 0478 06 0047 CHILD CARE SUPPLIES_ - 10-440-220=000-000 15.97 Total: 15.97 54467 10/27/04 006880 IDENTIX IDENTIFICATION SRVS Oct. 2004 Fingerprints-Bernard &Mendoza _ 10-440-228-000-000 194.00 - Total: _ 194.00 54468 10/27/04 010133 KOONTZ,GARY NOV 12 BIRTHDAY BONUS 10-370-110-000-000 30.00 32-370-110-000-000 15.00 34-400-110-000-000 - 5.00 Totat:` 50.00 54469 10/27/04 001365 BARBU, DRAGOS S. NOV 20 _ BIRTHDAY BONUS 10-380-11D-000-000 50.00 Total: 50.00 Page: 2 vchlist Voucher_List Page: 3 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54470 10/27/04 01,0137 DUNLOP, KAREN NOV 23 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total: 50.00 54471 10/27/04 001391 BERRY, STEVE NOV 24 BIRTHDAY BONUS 10-180-110-000-000 - 50.00 Total : 50.00 54472 10/27/04 010132 CISNEROS, SHEILA NOV 7 BIRTHDAY BONUS 10440-110-000-000 - 50.00 Total : 50.00 54473 10/27/04 005702 PUBLIC EMPLOYEES'RETIREMENT 102204 PERS FOR PAYROLL END 10 22 04 10-022-62-00 9,575.81 Total: 9,575.81 54474 10/28/04 010164 GREAT-WEST defcompOct04 DEF COMP FOR OCT 04 10-022-64-00 289.99 10-022-63-00 8,885.30 10-022-64-00 1,926.11 Total: 11,101.4Q 54475 10/28/04 001907 COSTCO#478 478 15 0347 CHILD CARE SUPPLIES 10-440-228-000-000 65.95 10-440-220-000-000 15.66 Total.: - 81.61 54476 11/1104 005529 SBC CALIFORNIA Sept/Oct, 20 Sept/Oct phone charges - 10-450-235-000-000 53.96 10-190-235-000-000 1.70 10-440-235-000-000 15.62 Total: 71.28 54417 11/2/04 010340 BLUE CROSS OF CALIFORNIA, PERS-CH Nov. 2004 HEALTH INS CORTES 10-110-142-000-000 303.67 10-110-120-000-000 52.73 Total: 356.40 Page:. 3 vchlist Voucher List Page: , 4 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54478 11/3/04 006730 SO.CA.GAS COMPANY Sept. 2004 Sept. Natural Gas 10-190-238-000-000 69.77 10-440-238-000-000 32.54 - 10-805-238-000-000 = - 18.16 Total: 120.47 54479 11/10/04 001024 ACCENT PRINT&DESIGN 240930 C. Care Center Brochures 10-440-230-000-000 683.14 240934 Planning Business Cards 10-370-210-000-000 110.98 Total: 794.12 54480 11/10/04 001040 ADDINGTON; MATTHEW Oct.2004 Oct. Planning Comm. Stipend 10-801-120-000-000 50.00 Total: 50.00 54481 11/10/04 001086 AGRONO-TEC SEED CO. 51354 FERTILIZER FOR PARKS 10-450-245-000-000 - 647.00 10-450-245-000-000 100.14 Total: 747.14 54482 11/10/04 010418 AGUDO,ANGEL 10222004 Medical Reimbursement Benefit 10-180-139-600-000 147.97 Total : 147.97 54483 11/10/04 001385 BASKETS AHH...LA CART 1244 Halloween Prize Baskets 23-200-64-00 285.54 Total: 285.54 54484 11/10/04 010084 BIDNEY, ROBERT Oct.2004 Oct. Planning Comm:Stipend 10-801-120-000-000 50.00 Total : 50.00 54485 11/10/04 010060 BOUSTEDT, MICHELLE 10302004 Medical Reimbursement Benefit - 10-370-139-000-000 247.43 - Total : 247.43 54486 11/10/04 001713 CA. DEPT.OF TRANSPORTATION 168793 Sept. 1-215 signal maint/energy Page: 4 vchlist Voucher List l Page: 5 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher_ Date Vendor- Invoice Description/Account Amount 54486 11/10/04 001713 CA. DEPT. OF TRANSPORTATION (Continued) 16-510-238-000-000 47.00 Total : 47.00 54487 11/10/04 010377 CABELA'S GOVERNMENT OUTFITTERS 0508758-01 UNIFORMS&SUPPLIES 10-180-218-000=000 82.85 Total : 82.85 54488 11/10/04 001742 CHAGOLLA CONSTRUCTION, ROBERT 374 CONSTRUCTION 34-700-750-000-000 22,140.00 Total: 22,140.00 54489 11/10/04 010403 CITY OF REDLANDS AR108934 Sept. CNG fuel 34-800-272-000-000 42.11 10-180-272-000-000 41.69 Total : 83.70 54490 11/10/04 001532 CNA SURETY 0601 6907665 Surety Bond-B. Stanfill 2005 _ 10-190-260-000-000 175.00 Total : 175.00 54491 11/10/04 001840 COLTON, CITY OF 380 CODE ENFORCEMENT SERVICES FOR ANIMAL 10-190-256-000-000 3,291.66 Total : 3,291.66 54492 11/10/04 010399 COMER, NICHOLE 10222004 Medical Reimbursement Benefit 10-440-139-000-000 305.83 Total: 305.83 54493 11/10/04 001867 COMMERCIAL LANDSCAPE SUPPLY 132260 LANDSCAPE SUPPLIES- 10-450-245-000-000- 424.01 132282 _ LANDSCAPE SUPPLIES 10-450-245-000-000 339.36 132304 LANDSCAPE SUPPLIES 10-450-245-000-000. 30.27 Total : 793.64 54494 11/10/04 010086 COMSTOCK,TOM Oct. 2004 Oct. Planning Comrn-Stipend Page: 5 vchlist Voucher List Page: 6 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54494 11/10/04 -010086 COMSTOCK,TOM (Continued) 10-801-120-000-000 50.00 Total : 50.00 54495 11/10/04 001907 COSTCO#478 047805 0118 CHILD CARE SUPPLIES 10-440-220-000-000 - 28.60 Total: 28.60 54496 11/10/04 001930 DAILY JOURNAL CORPORATION B733697 LEGAL ADVERTISING 10-125-230-000-000 - 37.92 B736803 LEGAL ADVERTISING 10-125-230-000-000 32.39 Total : 70.31 54497 11/10/04 001960 DELL MARKETING L.P. B51713850 COMPUTER 34-400-703-000-000 60.05 10-172-210-000-000 47.06 B53525619 COMPUTER 34-400-703-000-000 1,939.95 Total : 2,047.06 54498 11/10/04 003210 DEPT 32-2500233683 1585/6297792 HARDWARE AND SUPPLIES 10-450-245-000-000 57.52 19460/929654 HARDWARE AND SUPPLIES 10-180-246-000-000 _ 6.96 20289/804006 HARDWARE AND SUPPLIES 10-450-245-000-000 _ 60.03 26407/229717 HARDWARE AND SUPPLIES 10-450-245-000-000 176.56 10-450-245-000-000 13.69 21-573-602-000-000 53.84 27067/129730 Halloween Haunt supplies 23-200-64-00 104.04 28315/029743 HARDWARE AND SUPPLIES - 1 10-450-245-000-000 17.57 CM 6301004 CREDIT-RET'D MERCH 23-200-64-00 -28.94 Page: 6 vchlist Voucher List Page: 7 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54498 11/10/04 003210 DEPT 32-2500233683 (Continued) CM 6301013 RET'D MERCH 10-450-245-000-000 -7.56 Total: 453.77 54499 11/10%04 002082 DISCOUNT SCHOOL SUPPLIES D04038970103 PRESCHOOL SUPPLIES 10-440-228-000-000 722.68 10-440-228-000-000 56.01 D04054840001 SCHOOL AGE SUPPLIES 10-440-223-000-000 - 104.60 Total : 883.29 54500 11/10/04 002165 DRUG ALTERNATIVE-PROGRAM 4511 LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 54501 11/10/04 010366 DUDEK&ASSOCIATES 20045104 OAC 32-600-205-000-000 342.50 Total : 342.50 54502 11/10/04 010055 EMPIRE DEVELOPMENT SOLUTIONS 2004.139 COSULTING SERVICES - -32-600-205-000-000 2,751.90 2004.140 CONSULTING SERVICES 347500-726-000-000 1,324.57 Total : _ 4,076.47 54503 11/10/04 010216 FREE SPIRIT PUBLISHING 377488.1 TEACHER RESOURCES _ 10-440-228-000=000 65.75 10-440-223-000-000 7:95 Total : 73.70 54504 11/10/04 002740 FRUIT GROWERS SUPPLY 32066704 MAINT SUPPLIES 10-450-245-000-000 31.47 32066750 C. Cair maint supplies ; 10-440-245-000-000 9.20 320667.59 MAINT SUPPLIES 10-450-245-000-000 8.08 Page: 7 vchlist Voucher List Page: 8 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54504 11/10/04 002740 FRUIT GROWERS SUPPLY (Continued) Total• 48.75 54505 11/10/04 002901 G.T.AREA CHAMBER OF COMMERCE 4062 Oct. Luncheon 10-180-270-000-000 _ 8.00 10-120-270-000-000 8.00 10-110-270-000-000 16.00 Total : 32.00 54506 11/10/04 010417 GEHRMAN,JAMES 11022004 Rental-patio heaters 23-200-64-00 100.00 Total: 100.00 54507, 11/10/04 010416 GODRON, GRANT 4247 Refund tree trim fee 10-450-245-000-000 95.00 Total: 95.00 54508 11/10/04 002867 GOLDEN PROTECTIVE SERVICES 44314 20 bx. Latex gloves-med 10-440-228-000-000 _ 85.98 Total: 85.98 54509 11/10/04 003178 HENAGON LTD COLTON _ 36112 Sandbag sand delivered 16-900-226-000-000 250.52 Total : 250.52 54510 11/10/04 010061 HERNANDEZ,YOLANDA 10222004 Medical Reimbursement Benefit 10-440-139-000-000 221.28 Total : 221.28 54511 11/10/04 003490 INMARKNICTOR 27967 Nametag-Gifford 10-804-210-000-000 16.64 Total : 16.64 54512. 11/10/04 003850 JANI-KING 100401,05 CLEANING SERVICES 34-400-246-000-000 150.00 10041651 Sept. C. Care Carpet Cleaning - 10-440-244-000-000 50.00 10041780 Oct. C. Care Carpet Cleaning 10-440-244-000-000 50.00 Page: 8 vchlist voucher List Page: 9 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54512 11/10/04 003850 JANI-KING (Continued) 11040088 Nov. C.Care Cleaninq 10-440-244-000-000 815.00 Total : 1,065.00 54513 11/10/04 010290 KAISER PERMANENTS Nov. 2004 GARCIA HEALTH INS - 10-110-142-000-000 241.41 10-110-120-600-000 66.01 Total : 307.42 54514 11/10/04 003863 KAPLAN COMPANIES 944344 PRESCHOOL SUPPLIES 10-440-704-000-000 103.45 10-440-704-000-000 6.97 Total : 110.42 54515 11/10/04 003890 KELLY PAPER 279103 Office supplies 10-172-21.0-000-000 36.15 Total : 36.15 54516 11/10/04 004299 LAKESHORE LEARNING MATERIALS 361954 PRESCHOOL SUPPLIES 10-440-228-000-000 23.11- 'Total : 23.11 54517 11/10/04 004301 LAMPE,JOHN W. 10302004 Medical Reimbursement Benefit 10-370-139-000-000 315.00 Total': 315.00 54518 11/10/04 010210 LILBURN CORPORATION 04-1015 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 611.40 Total: 611.40 54519 11/10/04 004620 MCI TELECOMMUNICATIONS 9533660 Oct phone usage/charges _ 10-190-235-000-000 39.88 10-440-235-000-000 359.92 10-450-235-000-000 16.94 10-805-235-000-000 34.87 Total: 451.61 Page: 9 vchlist Voucher List Page: 10 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54520 11/10/04 010116 MONTANO, RUBEN 10222004 Medical Reimbursement Benefit 10-180-139-000-000 48.00 -Total: -48.00 54521 11/10/04 004788 MUNIMETRIX INC. 0501011 2005 Clerks Index Support 10-125-240-000-000 480.00 Total : 480.00 54522 11/10/04 001456 OFFICE MAX-A BOISE COMPANY 618476 10 HP cartridges 10-120-210-000-000 1,393.75 799459 Copy paper 10-190-212-000-000 111.64 807045 Office supplies 10-140-210-000-000 167.70 825264 Office supplies 10-120-210-000-000 5.31 842881- Office supplies 10-140-210-000-000 - 5.31 864919 Office supplies _ 10-440-210-000-000 28.07 10-440-246-000-000 41.54 868638 Office supplies 10-140-210-000-000 -3.72 CM867079 CREDIT-RET'D MERCH 10-140-210-000-000 -5.31 CM888579 RET MERCH ORIG INV.#94618476 10-120-210-000=000 -1,115.00 Total : 636.73 54523 11/10/04 005435 ORIENTAL TRADING COMPANY 595216372=01 SCHOOL AGE SUPPLIES 10-440-223-000-000 89.20 595216372-02 SCHOOL AGE SUPPLIES 10-440-223-000-000 _ 14.85 Total : 104.05 54524 11/10/04 005450 OTIS ELEVATOR COMPANY SAU06425VBO ELEVATOR MAINTENANCE 10-180-245-000-000 286.60 Page: 10 vchlist Voucher List Page: 11 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54524 11/10/04 005450 OTIS ELEVATOR COMPANY (Continued) Total : 286.60 54525 11/10/04 010244 OTWELL'S AUTO&TIRE CENTER 026707 VEHICLE MAINT FOR CITY VEHICLES 10-180-272-000-000 = _ 699.75 Total : 699.75 54526 11/10/04 005586 PETTY CASH 11022004 Reimburse C. Care petty cash 10-440-221-000-000 38.91 10-440-223-000-000 89.55 10-440-228-000-000 50.90 23-200-14-00 19.28 Total : 198.64 54527 11/10/04 010400 POSITIVE PROMOTIONS 01912340 SUPPLIES 10-440-228-000-000 43.00 10-440-223-000-000 39.40 Total : 82.40 54528 11/10/04 010145 'RAYBURN, LAUREN 10302004 Medical Reimbursement Benefit 1'0-440-139-000-000 - 276.00 Total : 276.00 54529 11/10/04 006069 RED WING SHOE STORE 172975 Work shoes-Torres 10480-218-000-000 150.84 Total : 150.84 54536 11/10/04 010110 REED, CAROLYN 10302004 Medical Reimbursement Benefit 10-440-139-000-000 7U.00 Total : 70.00 54531 11/10/04 010171 REPUBLIC ELECTRIC 3450 ELECTRICAL MAINTENANCE 16-510-255-000-000 269.80 3451 Sept. Signal Call Outs 167510-255-000-000 1,041.43 Total : 1,331.23 54532 11/10/04 006242 RIVCOMM LLC 04-129457 Repair vehicle radios - 10-180-246-000-000 359.72 Page: 11 vchlist Voucher List -Page: 12 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54532 11/10/04 -006242 RIVCOMM'LLC (Continued) Total : 359.72 54533 11/10/04 006310 ROADRUNNER STORAGE Nov.2004 Nov. rent-storage facility 10-140-241-000-000 89.00 Total: 89.00 54534 11/10/04 006341 ROSENOW SPEVACEK GROUP INC. Sept.2004 MISC REPORTS 34-400-251-000-000 2,481.75 Total: 2,481.75 54535 11/10/04 006453 S.B. COUNTY AUDITOR/CONTROLLER 1356 BOOKING FEES 10-410-259-006-000 1,756.92 Total : 1,756.92 54536 11/10/04 006435 SAN BERNARDINO, CITY OF 36183 ANIMAL SHELTER SERVICES 10-190-256-000-000 278.00 Total: 278.00 54537 11/10/04 006597 SCHOLASTIC BOOK FAIRS B1450687FR Tiny Tot Book Fair 23-200-14-00 660.86 Total : 660.86 54538 11/10/04 006614 SCHWAB;THOMAS 10222004 Medical Reimbursement Benefit 10-120-139-000-000 344.00 Total: 344.00 54539 11/10/04 010040 SCOTT, MARY J. 10302004 Medical Reimbursement Benefit 10-440-139-000-000 - 95.10 Total: 95.10 54540 11/10/04 006620 SIERRA WHOLESALE HARDWARE 187103 C. Care maint supplies 10-440-245-000-000 45.04 Total: 45.04 54541 11/10/04 006720 SO.CA.EDISON COMPANY Sept/Oct,20 Sept/Oct Electricity Page: 12 vchlist voucher List Page: 13 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54541 11/10/04 006720 SO.CA.EDISON COMPANY (Continued) 10-440-238-000-000 1,043.17 10-190-238-000-000 2,937.54 15-500-601-000-000 21.70 34-400-238-000-000 73.63 10-175-238-000-000 - 26.56 10A 72-238-000-000 33.20 16-510-238-000-000 371.86 10-450-238-000-000 1,207.22 Total : 5,714.28 54542 11/10/64 006778 STAPLES CREDIT PLAN 9148559557 Office supplies 107180-210-000-000 13.66 Total : 13.66 54543 11/10/04 006898 SYSCO FOOD SERVICES OF L.A. 1166398 Ret'd merch inv.410061168 10-440-220-000-000 -47.97 4101315234 C. Care Food Supplies 10-440-220-000-000 664.81 410150916 C. Care FOOD SUPPLIES 10-440-220-000-000 40.00 4101912162 -C. Care FOOD SUPPLIES 10-440-220-000-000 24.18 4102012244 C. Care FOOD SUPPLIES 10-440-220-000-000 - 648.79 4102012251 C. Care FOOD SUPPLIES 10-440-220-000-000 - 10.96 4102713114 C. Care FOOD SUPPLIES 10-440-220-000=000 690.35 Total: 2,031.12 54544 11/10/04 010091 TELEPACIFIC COMMUNICATIONS 1168437-0 Sept/Oct phone usaqe/fees - 10-190-235-000-000 - 956.93 Total: 956.93 54545 11/10/04' 010024 THE HARTFORD 83BPEA00138 Fidelity Ins 11/04- 11/05 10-190-260-006-000 397.00 Page: 13 vchlist Voucher List Page: 14 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Descrlptlon/Account Amount 54545 11/10/04 010024 THE HARTFORD (Continued) Total : 397.00 54546 11/10/04 010140 THE OUTBACK REPTILE CO. 4th Qtr, 200 C.Care pet food/supplies 10-440-228-000-000- _ _ 62.76 Total.: 62.76 54547 11/10/04 007032 TRAFFIC CONTROL SERVICES INC. 579838 Sept/Oct Barrier Rental-Canal 10-180=240-000-000 168.00 Total: 168.00 54548 11/10/04 007034 TRANSPORTATION ENGINEERING 474 TRAFFIC ENGINEERING SERVICES &GRANT 10-370-255-000-000 335.00 10-180-255-000-000 237.50 Total : 572.50 54549 11/10/04 007220 UNDERGROUND SERVICE ALERT 2004100278 Oct. DIG ALERT SERVICE 16-900-220-000-000 33.60 Total: 33.60 54550 11/10/04 010038 VERHELLE,JO A.. 10302004 Medical Reimbursement Benefit = 10-120-139=000-000 500.00 Total: 500.00 54551 11/10/04 001038 VERIZON WIRELESS-LA 1900004102 Oct/Nov B&S cell phones 34-400-235-000-000 115.09 Total : 115.09 54552 11/10/04 007795 WAXIE 65515116 C. Care JANITORIAL SUPPLIES 10-440-228-000-000 200.09 65516726 C. Care JANITORIAL SUPPLIES 10-440-228-000-000 58.49 Total : 258.58 54553 11/10/04 007843 WEST COAST ARBORISTS INC 34201 Tree pruning 10-450-245-000-000 1,584.00 16-900-260-000-000 486.00 Total: 2,070.00 Page: 14 vchlist Voucher List Page: 15 11/04/2004 5:16:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54554 11/10/04 007880. WEST GROUP 807599859 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Total : 133.61 54656 11/10/04 007905 WHITLEY, BRIAN Oct. 2004 Oct. Planning Comm.Stipend 10-801-120-000-000 50.00 Total : 50.00 54556 11/10/04 007920 WILLDAN 062-7453 Sept. PI Rev-& Inspection Srvs 10-172-250-000-000 190.00 34-400-251-000-000 1,750.00 062-7454 Sept. Engineering Srvs 10-172-250-000=000 522.50 Total 2,462.56 54557 11/10/04 007925 WILSON, DOUG Oct. 2004 Oct. Planning Comm.Stipend 10-801-120-000-000 50.00 Total : 50.00 54558 11/10/04 007987 XEROX CORPORATION 005954836 COPIER CHARGES - 10-190400-000-000 530.01 005954837 COPIER USAGE 10-190-100-000-000 318.22 Total : 848.23 97 Vouchers for bank code: bofa Bank total : 102,200.53 97 Vouchers in this report Total vouchers: 102,200.53 1 certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry R nnow, Finance Director Page: 15 CITY OF GRAND TERRACE CITY COUNCIL MINUTES .REGULAR MEETING-OCTOBER 28,20.04 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on October 28,2004,at 6:30 p.m. PRESENT: Herman Hilkey,Mayor Maryetta Ferr6,Mayor Pro Tern Lee Ann Garcia, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building&Safety Director John Harper, City Attorney Lt.Hector Guerra, Sheriff s Department _ ABSENT: Don Larkin, Councilmember Bea Cortes, Councilmember _ Gary Koontz, Community Development Director The City Council meeting was opened with invocation.by Councilwoman Lee Ann Garcia, followed by the Pledge of Allegiance led by Mayor Pro Tern Maryetta Ferr6. SPECIAL PRESENTATIONS A. Proclamation-Toastmasters Month, October 2004 Melinda Muganzo, did an example tabletop discussion that would take place at Toastmasters. She indicated that they will be holding an open house on Friday, November 5,2004 and invited everyone to attend. Mayor Hilkey read a proclamation proclaiming October, 2004 to be"Toastmasters Month" and encourage all citizens of Toastmasters International and District.12 to recognize the many accomplishments and opportunities iri communication and public speaking that this outstanding organization makes possible for people everywhere. He presented it to Melinda. CONSENT CALENDAR CC-2004-104 MOTIONBYCOUNCILMEMBERLARKIN,-SECONDBYCOUNCILMEMBER CORTES, CARRIED S-0,to approve the following-consent calendar items: Council Minutes October 28,2004 Page 2 3A. Approval of Check Register Dated October 28, 2004 3B. Ratify 10-28-2004 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 10-14-2004 Minutes 3E. Notice of Completion of Richard Rollins Park Renovation Project . PUBLIC COMMENT Edith L.Armstron�, 11732 Holly Street,expressed her concern with stagnant water on Holly and Britton. Bill Hays,22114 De Berry Street,indicated that Richard Rollins is referred to as a Volunteer of the City,however,he is paidby the City. He feels that if he is an independent contractor that he should have a business license. He stated that Councilmember Garcia indicated in a election flyer that the City has nearly 2 million dollars in reserves and that he would like to know where that money is. He questioned the fact that City Manager Schwab purchased a rehabilitated home through the Community Redevelopment Agency and questioned how he qualified to do so. r ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of 08-09-2004 and 09-13-2004 CC-2004-105 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT),to accept the August 9,2004 and September 13,2004 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Mayor Pro Tern Ferre, requested an update on the Halloween Haunt. Assistant Cily Manager Berry,indicated that the Halloween Haunt will be held on Saturday, October 30, 2004 from 5 pm to 8 pm at Pico Park. They have raised over$4,000.00 and community support to put on the event. They are expecting a large turnout and thanked everyone who will make this event happen. Mayor Pro Tern Ferre,requested a status report on SAVON. Council Minutes October-28,2004 Page 3 Ci Manager Schwab,.indicated that SAVON is in the process of plan check and they are currently finishing the final corrections and are waiting for the final parcel map on the agenda this evening., It is the City's hope that they will break ground by the end of this year. Councilmember Garcia,.indicated that parking may be a challenge at the Halloween Haunt so be prepared and get there early,,She requested an update on the Country Fair. City Clerk Stanfill,indicated that the-Historical and Cultural Activities Committee will host the Annual Country Fair on Saturday,November 6,2004 from 9 am to 3•pm. at the Lion's Community Center. Councilmember.Garcia,encouraged-everyone to attend the Halloween Haunt and the Country Fair and hopes that everyone has a safe Halloween. .Mayor Hilkev, indicated that the Halloween Haunt is totally funded by outside money and volunteers-, the City does-not pay for this event: He appreciates all of the support.- He reported that he attended the Chamber of Commerce Luncheon. He reported that he received a disc from the League of California Cities Annual Conference that has the entire conference on.it. He also reported that he received a letter from the County State Controller on some Audits that they received thanking the City for their,cooperation. He reminded everyone about the Toastmasters Open House on Friday,November 51''. PUBLIC HEARING 6A. An Ordinance of the City of Grand Terrace,California,Adopting the San Bernardino County Ordinance Relating to Inspection Grading of Food Establishments City.Manager Schwab,indicated that the City of Grand Terrace,since incorporation,has not taken over the public health and restaurant inspection task. These have remained a County responsibility. Currently all restaurant and food service establishments in Grand Ten-ace must be inspected by the County Health Department and issued an annual food inspection report. The County of San Bernardino adopted an Ordinance effective October V in which they will begin a restaurant inspection rating system similar to other Counties that will issue letter grades that must be posted in the window within 5 ft of the front door-for-the public to observe. -The.County of San Bernardino will be inspecting all food establishments in this matter whether they are an incorporated City or an unincorporated county area,and will issue a letter grade. Under the current ordinance, only those food establishments in the unincorporated county are will be required to display the rating. The County of San Bernardino is encouraging all incorporated cities to adopt the County's ordinance establishing the rating system and a requirement of the posting of the grade. All food establishments will be paying the'same health inspection fees as before. The only exception would be for a re-inspection should they not obtain a,grade B. Re-inspections will be made Council Minutes October 28,2004 Page 4 at an hourly rate of$52.00/hr. Staff is recommending that the Council adopt an Ordinance adopting the County of San Bernardino Ordinance, relating to the inspection of the food establishments. Mayor-Pro Tem Ferre, asked if staff has received any feedback from the local restaurants. City Manager Schwab, indicated that they have started the process and that he saw one business in town got an A and that it is displayed in their window. Mayor Pro Tern Ferre, questioned if a restaurant receives a B grade when could they be inspected again to get it up to an A. Terri Smith. San Bernardino County, responded that inspections are done twice a year unannounced. Any business can request an inspection for a re-score at anytime and it will be done within 10 days. It is their goal for everyone to have an A posted in all facilities. Councilmember Garcia, questioned if there is a website that people can go to, to see the inspection results. Terri Smith,responded that there is a webs4e and that scores are posted on-line. They also provide information to all facilities with regards to the ABC Program. Mayor Hilkey, questioned if coffee shops have to be inspected and pay the fees. Terri Smith,responded that any facility that has food in it is already being inspected and pay the fees. She indicated that none of the fees have changed that they have made policy changes to keep things consistent. Mayor Hilkey opened the public hearing. Philip H.Robb,22641 Lark Street,commended staff on bringing forward this ordinance and indicated that he supports it. He encouraged the Council to adopt the Ordinance. Mayor Hilkey returned discussion to the Council. CC-2004-106 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0, (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT),to approve the first reading of an Ordinance of the City of Grand Terrace, California, Adopting the San Bernardino County Ordinance Relating to Inspection Grading of Food Establishments UNFINISHED BUSINESS -None Council Minutes October 28,2004 Page 5 ,NEW BUSINESS A. Approve Contract for the Grand Terrace Youth Basketball League for the use of the Pico Park Basketball Courts CC-2004-107 MOTION BY MAYOR PRO TEM FERFt, SECOND BY COUNCILMEMBER GARCIA, ,CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT), to approve the agreement with the Grand Terrace Youth Basketball League for the use of the Pico Park Basketball Courts: B. Emergency Operations Plan:Approval CC-2004-108 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM FERRE, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT),to approve the letter ofpromulgation approving the City ofGrand Terrace Emergency Operations Plan;and authorize Staff to submit copies of the Plan to the San Bernardino County Operational Area and State Office of Emergency Service. T - C. Resolution - Measure I Capital Improvement Plan for FY 2004-2009 CC-2004-109 MOTION BY MAYOR HIIXEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT), to adopt a Resolution approving the Measure 'I' Five-Year Capital Improvement Program. D. Request for Additional Street Improvement CC-2004-110 MOTION BY COUNCILMEM$ER GARCIA, SECOND BY MAYOR PRO TEM FERRE, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT), to appropriate.$150,000 from Fund 11 to cover the cost of the specified locations and the expected costs for the additional locations. E. Final Parcel Map No. 16249 (PM-03-01) to Divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt.Vernon Avenue into Two Commercial parcels of 46,068 Square Feet and 15,524 Square Feet CC-2004-111 MOTION BY MAYOR HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT),to approve Final Parcel Map No. 16249 and instruct the Mayor and City Clerk to sign the said Final Parcel Map on behalf of the City of Grand Terrace. I _ Council Minutes October 28,2004 Page 6 : F. Installation of Traffic Calming Device on De Berry Street CC-2004-112 MOTION BY MAYOR HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (COUNCILMEMBERS LARKIN AND CORTES WERE ABSENT),to direct staff to install one speed hump located approximately 400 feet east of Mt.Vernon on De Berry Street. It was the consensus of the Council to direct staff to look into further traffic calming options for De Berry Street once feed back has been received from residents after the speed hump is installed. CLOSED SESSION-None Mayor Hilkey adjourned the meeting at 8:20 p.m.until the next CRA/City'Council Meeting which is scheduled to be held on Wednesday,November 17,2004 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace t ., � � . � i > ! i • 4� C,1 T Y RAND TER C Community Services Department Staff Report MEETING-DATE: 11-17-04 CRA ITEM-( COUNCIL ITEM (X-) SUBJECT: APPROVE THE CONTRACT BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE MARTIAL ARTS PROGRAM . NO FUNDING REQUIRED BACKGROUND The City of Grand Terrace eliminated its Recreation Department in 1999 due to budget cuts. Staff has been working to re-establish recreational programs without incurring additional staffing costs. The Blue Waves Swim Program was contracted through the Riverside YMCA and has trained 240 children to swim at Terrace Hills Middle School pool. The upcoming 2005 season will celebrate its third year. Staff has re-established another contracted recreational program-- Grand Terrace Martial Arts. This program builds self-esteem, self-confidence, and respect for others. Staff has negotiated a revenue sharing program where the city receives 30% of the monthly gross billing receipts in return for use of the ' Civic Center Community Room. There are no other costs incurred by the City of Grand Terrace. RECOMMENDATION Staff recommends approving the contract with Grand Terrace Martial Arts . COUNCIL ACE- DA ITEM N0e13L I This agreement is made between the City of Grand Terrace,(herein referred to as the"CITY") and Grand Terrace Martial Arts (herein referred to as "GTMA') for personal services rendered to the City as skilled sports instructors. , 1. GTMA is working as an independent contractor and is responsible as a self-employed person to remit any federal or state taxes and to provide for his/her own Workers Compensation, Unemployment_ Insurance coverage, Social Security, Liability, and other such coverage. Evidence of liability insurance shall be filed with the Community Services Department prior to use of City Facilities. 2. GTMA agrees to instruct classes in: see attachment according to the following scheduled: see attachment 3. All registration forms and class fees are to be collected by the CITY. The CITY will have each student sign a waiver every month on their tuition receipt and will provide and updated class roster on the first four (4) classes of the month and/or when a new student has joined class. GTMA total compensation for services rendered under this agreement shall be the equivalent of seventy-percent (70%) total fees received. The remaining thirty-percent (30%) shall be paid to the CITY to off set administrative costs, secretarial services, and facilities maintenance. See attachment for specific payment schedule 4. GTMA is responsible for all expenses of instruction including substitute teachers, assistant teachers, instructional supplies and materials, publicity and transportation. In the event GTMA is unable to teach class due to illness, or any emergency, the following procedur- shall be adhered to: A. GTMA shall procure a substitute teacher, equally or better qualified to instruct class at the prescribed time and place. B. GTMA shall provide the CITY with a list of names and phone number of qualified substitute teachers who be called upon should the regular instructor be absent. C. If a substitute cannot be procured on a short notice, class will be cancelled. GTMA shall be responsible for notifying the students and the Community Services Department of the cancellation. See attachment 5. GTMA hereby agrees to hold the CITY and their officers, employees, and agents free, clear and harmless from any and all claims, damages, or litigation arising out of GTMA performance of this agreement. 6. This agreement shall be an on going agreement and is subject to cancellation at any time by either party,submitting a 60-day written notification of such cancellation. ' I I I I hereby certify that I have read, understand, and agree to the above provisions, and xo the "rules and Regulations for the Use of City Facilities", which are attached to this agreement. Senior Instructors Name: Phone# I Address City Zip Instructor's Signature -Date— Approved by Date Assistant City Manager Insurance policy# Policy Expiration Date Name of Insurance company Phone # Mail Complete form to: Community Services City of Grand Terrace 22795 Barton Rd. Grand Terrace, Ca 92313 Staff Verification of Insurance Certificate RULES AND REGULATIONS FOR USE OF CITY FACILITIES 1. GTMA agrees to use the CITY facilities on an "as-is" basis and GTMA shall indemnify and, hold harmless the CITY and their officers, employees, and agents, from and against any and all claims, demands, losses, legal and investigation expenses, or liability of any kind of nature which the CITY or their officers, employees, and agents may sustain or incur, or which.may be alleged as to them, or imposed upon them for any alleged injury to, or death of persons, or damage to Agreement, the providing of instruction pursuant to the Agreement , or with the occupancy and use of the premises and facilities by GTMA, .their officers, employees, agents, concessionaires, patrons, or visitors, except liability arising out of the sole negligence of the CITY. 2. GTMA shall maintain comprehensive general liability insurance, naming the CITY and their officers, employees, and agents as additionally insured, covering all activities,associated with the use of CITY facilities in the amount of$1,000,000. A copy of the insurance must be submitted with the original contract prior to approval. If GTMA is unable to obtain required insurance, CITY will obtain, with the premium being deducted from GTMA percentage. Prior to the CITY obtaining insurance for the Martial Arts program they are required to give GTMA a 10-day written notice to produce evidence of insurance. 3. GTMA shall provide CITY, as part of this agreement, an original Certification of insurance evidencing coverage required by this agreement. Insurance coverage must cover all instructors, assistants or substitutes. The procuring of such required policy shall not be construed to limit GTMA's liability not to fulfill indemnification provisions and requirements of this agreement., The liability insurance policy required by the agreement shall contain the following clause: A. "All rights of subrogation are hereby waived against the City of Grand.Terrace, City Council, and elective or appointed officers or employees when acting within the scope of their employment or appointment." B. "It is agreed that any insurance maintained by the City of Grand Terrace will apply in excess of, and not contribute with, insurance provided by this policy." C. "The above described policies will not be cancelled, limited or non-renewed until after (30) days written notice has been given to the Assistant City Manager of The City of Grand Terrace." 4. GTMA shall obtain and maintain a current business license. 5. Classes shall not be held on CITY recognized holiday. Class fees are based on an average of 8 classes per month. GTMA in conjunction with the CITY does not charge extra for the months that have 9 or 10 classes and does not discount tuition for the months that have 7 classes. If there is a make up class owed to the student and the previous month or next month has more than 8 classes the extra classes will be counted as the make up class. If this is not the case a make-up class will be scheduled with in the session or a credit will be issued towards the next months class fees. 7. GTMA must Begin and end classes promptly according to the time agreed upon in the contract. A fifteen minute shared transition period is allowed before and after classes. Failure to abide by agreement may result in cancellation or non-renewal of contract. 8. CITY shall collect class fees from the students. The cut off date for fee collected to be paid out to GTMA within the calendar month is the tenth (10th). CITY shall mail a check for 70% of the _ collected fees to GTMA at: 3365 N. Stoddard Ave. San Bernardino, CA 92405 no later than the fourth (4th) Friday of the month. 9. GTMA must submit any promotions, publicity, or written material for classes to city administrative staff for approval at least ten (10) days prior to use of such. 10. Classes may be cancelled if they consistently fall below the minimum agreed number of students. 11. GTMA is responsible for setting up and taking equipment necessary for classes, including but not limited to, tables, chairs, exercise mat, or exercise platforms. 12. CITY is responsible for making sure that the carpet is vacuumed and free of sharp objects. The room is to be clear of tables and chairs. 13. Distribution and/or sales of personal or professional items not related to martial arts are NOT permitted. Martial arts uniforms, belts, training equipment can be sold to students. The CITY will not receive a split on any equipment sales. 14. Storage of equipment is NOT allowed unless previous arrangements have been made. A. GTMA request to store 3-4 re-breakable boards and 1-2 blockers in the closet. , 15. "'Classes are to be held every Tuesday and Thursday in the meeting room across from the library. Classes are currently held during the hours of 4:00 PM to 7:00 PM. This time can be extended as the program grows. 16. Upon signing of this contract the CITY will issue payment within 10 business days to GTMA for 70% of the class fees that were collected between June 1, 2004 and November 9, 2004. The check will be issued payable to Grand Terrace Martial Arts. 17. CITY will pro-rate tuition for students who sign up for class after the first week of the month according to the following fee schedule. Week of sign-up Amount to charge Week 1 Tiger or family $55.00 Week 2 Tiger or family $41.25 Week 3 Tiger or family $27..50 Week 4 Tiger or family $13.75 Week 1 Age 7 -Adult $65.00 Week 2 Age 7 -Adult $48.25 Week 3 Age 7 -Adult $32.50 Week 4 Age 7 -Adult $16.25 d � 1 � ' 4 1 � �� P �i�i � t i L-' (" C r„ C 1 Historical&Cultural Activities Committee OCT 2 5 �nn4 Minutes for October 4,2004 CI7-YC7� The meeting was called to order at.7:00 p.m. by Chairman Pauline Grant. Those present were Pauline, Ann Petta, Masako Gifford, Frances Carter, Brenda Stanfill, Shelly Rosenldld, Colleen Edmundson and Hannah Laister. Hannah reported that Barbara Tinsley had called her and wouldn't be attending the meeting as she was moving to San Francisco. Her notes on the Fair Cooking Contest were given to Chairman Grant. Secretary's Minutes:These were read and accepted on motion by Colleen,seconded by Pauline,all in favor. Treasurer's Report: Colleen reported no change. Budget$1,200.00,Petty Cash$103.00. Historical Report:Ann had nothing new to report. Country Fair: Ann reported 12 craft entries,numerous cooking entries. She also reported that the Chamber of Commerce will have a table. She will have music from a seniors group. Shelly will check on bales of hay to scatter around. Quilters will be there,the Friends of the Library's Book Sale will be moved outside for more room. A motion was made by Ann to give the musicians $100, Hannah seconded, all in favor. Brenda will make 50 posters to put around town. Shelly will have the large signs ready to be put up two weeks before. Prize Drawing: Pauline donated a ceramic house with flowers, Hannah an afghan, Shelly a chalk board with fall decor, Ann will get,a plant from the plant man and she will have a fruit basket. Frances volunteered to take over the cooking contest. Judges to be asked in.addition to those mentioned last month will be Jim King of the Foundation, Stuart Hall, Vice Principal, Jo Ann Johnson, Seniors. Shelly will buy 5 small clip boards for the Judges, Colleen and Hannah will get supplies. A motion to spend these monies was made by Ann, seconded by Pauline, all in favor. The meeting was adjourned at 8:00 p.m. The next meeting will be November 1,2004. Respectfully Submitted, Hannah Laister Secretary CITY OF GRAND TERRACE L \J EMERGENCY OPERATIONS COMMITTEE Regular Meeting NOV 0 4 2004 1VDPTUTES October 5,2004 OITf b c.�:�.E��:;TFRf/,, 'i ; . The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to-order by Chairman JoAnn Johnson at 6:03 p.m. Agendas were distributed. I MEMBERS PRESENT—JoAnn Johnson,Vic Pfennighausen,Glenn Nichols,Monte Cooper and Dottie Reborn. MEMBERS ABSENT—Richard Haubert. CITY STAFF—Assistant City Manager, Steve Berry. GUESTS PRESENT—None. APPROVAL OF MINUTES of September 7,2004 was given,with motion by JoAnn Johnson and second by Glenn Nichols. Approved minutes are to be sent to Council. LIAISON REPORT by Steve Berry a. Working on multi hazard program. OACC has certain requirements so he has arranged to attend Earthquake Training in San Luis Obispo. He will arrange for training of new employees in regard to location of, and instructions for use of,the equipment needed for operation of the Emergency Operations Center. -This training session is scheduled for October 13,2004 between 10:00** and 12 noon. b. In regard to the plan for natural gas fueling in front of building. He has been quoted a cost figure of$50,000.00. Presently the vehicles are gassed up in Redlands. Since the $50,000.00 cost is so high the vehicles will continue to be-gassed in Redlands. c. Steve mentioned that a Standard Emergency Management System manual is needed.for new employees. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Termite inspection done August 5,2004.Tented and fumigated on August 21,2004. Termite infested door replaced September 13,2004. Termite infested Roof Rafters replaced September 13,2004.Pieces of these replaced items were displayed by Vic Pfennighausen and it was evident that the wood items had been badly weakened by the action of the termites. The exterior of the building was pressure washed and holes repaired on October 5,2004 and painting is scheduled to start on October 6,2004. b. Vic has experienced problems with the Trunk Tracker. If left on for 24 hours it will shut down. He has contacted the manufacturer,Bearcat. They have promised to have an engineer call and give instructions that will correct the problem, but so far there has been no contact. UNFINISHED BUSINESS— &Q,ZN'D.a E7EFYq No, A2jC4 a. Steve is working on the agenda for city training sessions for new employees Angel, Cathy, Laura and others. Vic will describe how the Emergency Operations Center operates. All members of the Emergency Operations Center plan to participate. Training session is scheduled for October 13,2004 from 10:00 a.m.until 12 noon. NEW BUSINESS a. Monte Cooper welcomed and served as Secretary. . b. Location pf School Site Shelters discussed. JoAnn Johnson will contact the School District Office to find out how we can get copies of the School Shelter Plans from each of the 3 schools in Grand Ten-ace. c. Copies of letters from Mayor Herman Hilkey received accepting the resignation of Richard Maxfield,and appointment of Monte Cooper as a regular member for a term continuing to June 30,2008. e. Need one regular member and one alternate. JoAnn Johnson will ask for permission to advertise for replacements for these positions. TRAINING/SPEAKERS a. City training will be coordinated by Steve d. JoAnn Johnson will spend one day at Red Cross facilities in San Bernardino taking CPR training. She recommends all members of the committee tour the.Red Cross facilities. ADJOURNMENT AT 6:40 p.m. Respectfully submitted, Monte Cooper NEXT MEETING WELL BE TUESDAY,NOVEMBER 2,2004 AT 6 P.M. s I � s 4 • 4 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE NOVEMBER 17, 2004 DATE NOV. 8, 2004 PROBLEM: The Emergency Operations Committee has received a letter of resignation from newest member Monte Cooper. The committee has accepted the resignation of Monte Cooper, who has unexpectedly been sent to Florida as a Claims Adjuster. ALTERNATIVES "QLUTION(S): , Accept the resignation Monte Cooper. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept the resignation of Monte Cooper and thank him for his brief but appreciated time on the Committee and advertise for two regular members and one alternate. C©UN09L AGES 1DA ITEM NOJ"A 9CA . I Monte O.Cooper October 19,2004 12713 Mount Vernon Avenue Grand Terrace,CA 92313 City of Grand Terrace Emergency Operations Committee Re: My Resignation Due To Going, To Florida I am an insurance adjuster,but I have been doing consultant work for the past few years. I have now been• offered a position in Florida to work on processing insurance claims from the recent hurricanes. Since this will involve my being in Florida for several months I feel it best to resign from the Emergency Operations Committee-at this time. If there is any other information you need you can call me at(909)825-0712,or I have an internet address of MonteOCoopg@gol.com. I also have a cellular phone(909)518-1730. Thank you. Monte O.Cooper CITY OF GRAND TERRACE 11 E L CRIME PREVENTION COMMUTTEE NEU Regular Meeting , NOV 0 9 2104 MINUTES CITY OF GRAND TERRACE October 11,2004 ITY of ►' The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior_Center. Meeting was called to order at 6:00 p.m.by Chairperson,Philomene Spisak. MEMBERS PERSENt were Chairperson, Philomene Spisak,JoAnn Johnson,Dottie Rabom, Lew Neeb,Pat Smith and Don Bennett. MEMBERS ABSENT— Dick Rollins. CITY STAFF/SHERIFF'S-DEPT.-- None GUESTS PRESENT—Bob Stewart INTRODUCTIONS - None. AGENDA was approved with motion by Lew Neeb and second by Pat Smith. MINUTES for the meeting of September 13,2004 were approved with motion by Dottie Raborn and second by Don Bennett. PUBLIC COMMENT- None CORRESPONDENCE a. New Committee Rosters were distributed b. Copies of the Handbook Commission/Committee Members UNFINISHED BUSINESS A. Swindles a. Lew told of supposed telephone operator asking you to press certain numbers and the#key. This connects your line to Forward and can be used by others. B. Duties of Crime Committee defined a. All members were urged to read the manual carefully. Some items were stressed. b. p.4 Guideline s for Citizen Members. Emphasize p. 5. c. p. 6 Meeting Guidelines and especially the Brown Act. d. p.7 Re Special meetings and also Cancelled Meetings. e. This particular item time line could be impossible to meet under certain conditions. f. p. 7 Section D indicates consecutive term limits(2 terms), g. p. 8 Resignation procedures. h. The entire handbook should be read completely. i. It was the thought of the committee that the handbook needs extensive updating. AGENDA ITEPq NO. NEW BUSINESS A. Crime Prevention Planning—Nothing new. B. Action Items -Nothing new. REPORTS A. Summary of Law Enforcement Activity—Kathy Gray Nothing reported. Kathy absent. B. Citizen Patrol Report—Bob Stewart a. September reported 189 hours. Total for 2004 is 2164 hours. C. Other Community Programs - a. Halloween haunt on Saturday, October 30ffi. Why not on Halloween? b. Focus Groups have met re Senior Housing in Grand Terrace. D. Member Reports-None There being no further business to discuss,the meeting was adjourned at 6:45 p.m. Respectfully Submitted, ' r � Secreta oAnn Johnson ,,, T s G1T r ' I"TE C Community Services Department Staff Report MEETING DATE: November 17,2004 SUBJECT: REDLINING 350 FEET OF CURBING ON THE EAST SIDE OF MT. VERNON FROM BRENTWOOD TO GRAND TERRACE ROAD NO M FUNDING+ REQUMED BACKGROUND: The City of Grand Terrace recently completed the reconstruction of the intersection at Mt.Vernon and Grand Terrace Road. This Measure I funded project-has been on the drawing board since 1985. Community Services has received several complaints from residents and seniors who are heading north and turning east onto Grand Terrace Road from Mt. Vernon. If cars are parked in front of the homes on the east side of Mt. Vernon,between Brentwood and Grand Terrace Road, it creates a potentially dangerous traffic situation. r Staff consulted with Craig Neustaeder, the city's traffic engineer, on this situation. Below is his response: "If vehicles are allowed to park in this area(see attached detail),they will.obstruct.the flow of traffic in the outside northbound travel lane. This condition is made hazardous because Mt. Vernon curves to the right, obstructing the visibility of vehicles stopped in the travel lane. The outside northbound lane is 13 feet wide. The minimum.requirement is 18 ft. if parking is permitted. My recommendation is to red curb on the east side of Mt. Vernon from Grand Terrace Rd to Brentwood." Staff has sent letters dated October 28,2004 informing the affected property owners of this pending decision and the date this item would be brought to city-council. RECOMMENDATION: Staff recommends accepting the decision of the city's traffic engineer and red lining the curb (approximately 350 ft.)on the east side of Mt. Vernon from Brentwood to Grand Terrace Road. COUNCIL AQE.N,0A ITERA 110®ep