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12/09/2004 GI L E"IC 0 RY RBRD TERR CE Deeember% 2004 . . 22795'Bar`ton Road' -•," . I ., , , - _ `' - .•: - 1 �- - _, _ - California'92313-5295` ` .CiviciCenter Y ' :(909)824-6621 Fax(909)783-.629 _Fax,(909)783-2600 Herman Hil key CITY ,' F ',GRAND- TERRAC"E Mayor - i Maryetta Ferre Mayor.Pro Tem - - - _ CRAXITY COUNCIL ti Lee Ann Garcia ; DonLarkin, =-- REGULAR MEETINGS Y Bea Cortes, Council Members ' ND TH' I+ ' I - ' Thumas'J.Schwab Z AND 4 Thursday -,6:3- �-Imm ; _. City Manager Council Chambers ^ Grand Terrace Civic-Center - 22795``Bartwi..Road ` , . CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS DECEMBER 9,2004 GRAND TERRACE CIVIC CENTER a 7:30 PM 22795 Barton Road THE CITYOFGRAI�IDTERRACE'COMPIIESW�ITIITHE;AMERICANS:WITH"DiS"ILITIES.ACT,OF .9.9.0:'IF`YOU >... REQiITREy SPECIAL:ASSISTANCE.TO-PARTICIPATE IN.THIS<MEETING;PLEASE=CAI:L.THE CTTY CLERK'St; OFFLCE AT(909)824=6621 AT LEAST 48 HOi1RS PRIOR TO;THE•MEETING. IF I'OiJ llESIRE:TQyADDRESS THE_CITY CUiJ1VCIL DURING THE 1VIEETI1�fG,_PEEASE°COIVPLETEA:XtEQTJESI`: ..... TO--SPEAK FORM AVAILABLE AT.THEENTRANCE:AND PRESENT IT T(p THE yCITY CI;ERIC. SPEAKEItS•WIL: r- :BE CALLED UPON•BY THE 1VIAYOR AT THE APPROPRIATE'TIME * Call to Order- * Invocation-Pastor Rick Doucette,Calvary The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL MEETING 1. Special Presentation to Outgoing Council Member Don Larkin 2. Resolution Reciting the Fact of the General Municipal Election Approve Held on November 2,2004,Declaring the Result and Such Other I Matters as Provided by Law 3. Swear In Newly Elected Council Members Maryetta Ferr6,Lee Ann Garcia and Jim Miller 4 , 4. Election of Mayor and Mayor Pro Tem 5. Review and Assign Representatives/Alternates to Various ! Organizations I - CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 11-17-2004 Minutes Approve 2. Annual Financial Report for Fiscal Year Ending June 30,2004 Accept 3. Closed Session-Development and Disposition Agreement with Jacobson Development(16 Acres South of Barton Road Between Michigan and Canal) ADJOURN COMMUNITY REDEVELOPMENT AGENCY i CONVENE CITY COUNCIL MEETING i 1. Items to Delete 2. SPECIAL PRESENTATIONS j A. County Fire Station 23 Recognition awards 1 COUNCIL AGENDA 12-09-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated December 9,2004 Approve B. Ratify 12-09-2004 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 11-17-2004 Minutes Approve E. Reject Liability Claim GTLC-04-06(Cozort) Reject F. Reject Liability Claim GTLC-04-07(Flock) Reject 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of 11-01-2004 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Second Reading of an Ordinance of the City of Grand Approve Terrace, California, Adopting the San Bernardino County Ordinance Relating to Inspection Grading of Food Establishments' 8. NEW BUSINESS A. Contract Review/Update ofAnimal Control Services with the City of Colton 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JANUARY 13, 2005 AT 6:30 P.M. ....................................................................................................................... AGENDA ITEM REQUESTS FOR THE 01-13-2005 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 01-06-2005. CITY OF GRAND TERRACE COUNCIL MEETING , AGENDA CITY COUNCIL CHAMBERS DECEMBER 9,2004 GRAND TERRACE CIVIC CENTER 7:30 PM 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE-AMERICANS NVITHDISABILITIES ACT OT 1'990.W YOUR" REQUIRE.SPECIAL ASSISTANCE.TO PARTICIPATE IN-THIS'MEETING..PLEASE.CALL THE CITY CLERICS, OFFICE AT 1909).k4-662TAT LEAST 48 HOURS PRIOR TO,TH]tMEETING: 'IF YOU DESIRE TO.ADDRESS-THE CITY COUNCIL DURING THE'MEETING,PLEASE`COMPLETE-AREQUEST". 'TO SPEAK FORM AVAILABLE'AT THE ENTRANCE AND PRESENTITTO THE CITY=CLERK. SPEAKERS WILL BE CALLED UPON BY.THE MAYOR°AT THEAPPROPRIATE TIME: y * Call to Order- * Invocation-Pastor Rick Doucette,Calvary The Brook Church * Pledge of Allegiance- * Roll Call- 1 STAFF COUNCIL z AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL MEETING 1. Special Presentation to Outgoing Council Member Don Larkin 2. Resolution Reciting theiFact of the General Municipal Election Approve Held on November 2,2004,Declaring the Result and Such Other Matters as Provided by Law 3. Swear In Newly Elected Council Members Maryetta Ferre,Lee Ann Garcia and Jim Miller 4. Election of Mayor and Mayor Pro Tern 5. Review and Assign Representatives/Alternates to Various Organizations CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 11-17-2004 Minutes 2. Annual Financial Report for Fiscal Year Ending June 30,2004 Accept ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. County Fire Station 23 Recognition awards COUNCIL AGENDA 12-09-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member'or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated December 9,2004 Approve B. Ratify 12-09-2004 CRA Action C. ,Waive Full Reading of Ordinances on Agenda D. Approval of I 1-17-2004 Minutes Approve E. Reject Liability Claim GTLC-04-'06(Cozort) Reject F. Reject Liability Claim GTLC-04-07(Flock) Reject 4. PUBLIC COMMENT 5. ORAL REPORTS A. Conunittee Reports 1. Historical and Cultural Activities Committee a. Minutes of 11-01-2004 Accept Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Second Reading. of an Ordinance of the City of Grand Approve Terrace, California, Adopting the San Bernardino County Ordinance Relating to Inspection Grading of Food Establishments 8. NEW BUSINESS A. Contract Review/Update ofAnimal Control Services with the City of Colton 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JANUARY 13, 2005 AT 6:30 P.M. AGENDA ITEM REQUESTS.FOR THE 01-13-2005 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 01-06-2005. RESOLUTION No. 2004- A RESOLUTION OF THE CITY COUNCIL .OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD � ON NOV,EMBER,2,2004,DECLARING THE RESULTAND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in. the City of Grand Terrace, California, on Tuesday, November 2, 2004, as required by law; and , WHEREAS, notice of the election was given in time,form and mariner as provided by law; that voting precincts were properly established; that -election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California;for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No. 2004-13 adopted July 8, 2004,the County Registrar of Voters canvassed the returns of the election and,has certified-the-results to this City Council, the results are received, attached and made a part hereof as "ExhibitA." NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ;,CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the whole number of ballots cast in the precincts except absent voter ballots was 3,364. That the whole number of absent voter ballots cast in the-City was 1,294., making a total of 4,658 ballots cast in the city. Section 2. That the names of the persons voted for at the election for Member of the City Council are as follows: Jim T. Miller Henry "Hank" F. Ramey, Jr. Frank H. Guzman Lee Ann Garcia Lloyd H. Dodd, III Maryetta Ferre That the Measure voted upon at the election is as follows: Shall the City of Grand Terrace establish the office of Elective Mayor for a 4 year Term? C0U,%OEL AC?FDA I T FNI NO. I Section 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons named above for the respective offices for which the persons were candidates and for and against the measure were as listed in Exhibit"A" attached. Section 4. The City Council does declare and determine that Maryetta Ferre, Lee Ann Garcia and Jim T. Miller were each elected as Member of the City Council for the full term of four years. That as a result of the election, a majority of the voters voting on the measure relating to the establishment of the office of a directly elected mayor did vote in favor-of it, and that the measure was carried, and shall be deemed adopted and ratified. Section 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1)The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for;.(5)The number of votes given at each precinct to each person, and for and against the measure; (6)The total number of votes given to each person, and for and against each measure. Section 6. That the City Clerk shall immediately make and deliver to each bf the persons so elected a Certificate-of Election signed bythe City Clerk and authenticated;that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. Section 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED this 91h day of December, 2004. Mayor of the City of'Grand Terrace ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 911 day of December, 2004, by the following vote: AYES: 1 NOES: ABSENT: I ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney \v; CERTIFICATE OF REGISTRAR OF VOTERS STATE OF CALIFORNIA ss COUNTY OF SAN BERNARDINO— "---- I, DONNA MANNING, Interim Registrar of Voters of the County of San Bernardino, State of California, do hereby certify that pursuant to the provisions of Election Code Section 15300 et seq., I did canvass the returns of the votes cast in the Presidential General Election held on November 2, 2004; and that the Statements of ,-.Votes Cast, to which this certificate is attached, shows the total number of ballots cast.in each of the respective precincts therein, and that the totals of the respective columns and totals as shown are full, true and correct. WITNESS my hand and Official Seal this 29'h day of November, 2004. &AA, Donna Manning Interim Registrar of Voters i CERTIFICATE OF REGISTRAR OF VOTERS A STATE OF CALIFORNIA ss COUNTY OF SAN BERNARDINO I, DONNA MANNING, Interim Registrar of Voters of the County of San Bernardino, State-of California,. do hereby certify that pursuant to the provisions of Election Code Section 15300 et seq., I did canvass the returns of the votes cast in San } Bernardino County in the City of Grand Terrace Measure E Election held on November 2, 2004; and that the Statements of Votes, Cast, to which this certificate is attached, shows the total number of ballots cast in each of the respective precincts therein, and that the totals of the respective columns and -totals as shown are full, true and correct. WITNESS my hand and Official Seal this 29'h day of November, 2004. Donna Manning Interim Registrar of Voters 11129/04 12:44 PM SAN BERNARDINO COUNTY Statement of Vote 240 of 515 November 2,2004 SBC_041102_E —Grand Totals MEMBER,CITY COUNCIL GRAND TERRACE 9800040 7 I 1 rL 1 Q IY Z W LL Q p IY Y p LL W Q I9 Q G Q O m Z = F Z p W C w Z Q } 4> C Q ? = W4 O W o J Q.— 3 Election-Wide 5964 465E 78.10 2060 376 1593 2187 1369 2440 43 Congressional District 41 5964 4658 78.10 2060 376 1593 2187 1369 2440 43 Senatorial District31 5964 4658 78.10 2060 376 1593 2187 1369 2440 43 Assembly District 63 5964 465B 78.10 2060 376 1593 2187 1369 2440 43 Supervisorial District 3 5964 4658 78.10 2060 376 1593 2167 1369 2440 43 City of Grand Terrace 5964 4658 78.10 2060 376 1593 2187 1369 2440 43 I 11/2910412:44 PM SAN BERNARDINO COUNTY Statement of Vote 241 of 515 November 2,2004 SBC_041102_E —Absentee Totals MEMBER,CITY COUNCIL GRAND TERRACE 9800040 w Q 0: zc LL W V W Z : Q O ILL. V C Q FAJ Q U) f- Occ v J = _ c� Y Z =p w c c 0 tY Z ,_ Q >- } w W -jcc Q ` m F 2 LL J J Election-Wide 5964 1294 21.70 632 96 433 634 384 715 20 Congressional District 41 5964 1294 21.70 632 96 433 634 364 715 20 Senatorial District 31 5964 1294 21.70 632 96 433 634 384 715 20 Assembly District 63 5964 1294 21.70 632 96 433 634 384 715 20 Supervisorial District 3 5964 1294 21.70 632 96 433 634 364 715 20 City of Grand Terrace 5964 1294 21.70 632 96 433 634 384 715 20 11129/04 12:44 PM SAN BERNARDINO COUNTY Statement of Vote 242 of 515 November 2,2004 SBC_041102_E MEMBER,CITY COUNCIL GRAND TERRACE 9800040 Q ' ix z c w LL V ' a � W z Q p LL J = = z = c 4 H = } Y Q } } O d' z' Q' N W Ix W -1 Q 03 F 2 LL J J ' GRAND TERRACE 1 403001 923 510 55.25 163 57 173 214 102 194 5 GRAND TERRACE 1-Absentee 923 , 134 14.52 57 19 38 69 22 60 2 GRAND TERRACE 2 403002 870 501 57.59 254 33 166 261 115 315 5 GRAND TERRACE 2-Absentee 870 1 243 27.93 138 11 78 114 66 140 6 GRAND TERRACE 3 403003 1029 556 54.03 294 49 173 238 169 320 3 GRAND TERRACE 3-Absentee 1029 295 28.67 159 16 100 151 86 185 2 GRAND TERRACE 4 403004 1047 587 56.06 224 48 221 278 188 257 6 GRAND TERRACE 4-Absentee 1047 179 1710 84 19 64 81 51 89 5 GRAND TERRACE 5 403005 866 520 60.05 200 37 193 251 166 1 287 0 GRAND TERRACE 5-Absentee 866 200 23.09 86 16 74 97 77 108 0 GRAND TERRACE 6 403006 1229 690 56.14 293 56 234 311 245 352 4 GRAND TERRACE 6-Absentee 1229 243 19.77 108 15 79 122 82 133 5 Precinct Totals 5964 3364 56.41 1428 280 1160 1553 985 1725 23 Absentee Totals 5964 1294 21.70 632 96 433 634 384 715 20 Grand Totals 5964 4658 78.10 2060 376 1593 2187 1369 2440 43 11/2910412:45 PM SAN BERNARDINO COUNTY Statement of Vote 504 of 515 November 2,2004 SBC_041102_E —Grand Totals MEASURE E 9840094 r � m e W c� _ cc 7 t0= ID I.- } Z Election-Wide 5964 4658 78.10 2541 1821 -- Congressional District41 5964 4658 78.10 2541 1821 Senatorial District31 5964 4658 78.10 2541 1821 Assembly District 63 5964 4658 76.10 2541 1821 Supervisorial District 3 5964 4658 78.10 2541 1821 City of Grand Terrace 5964 4658 78.10 2541 1821 11129/04 12:45 PM SAN BERNARDINO COUNTY Statement of Vote 505 of 515 Novern'ber 2,2004 SBC_041102_E "'Absentee Totals MEASURE E 9840094 1 � m e v v N N C 1 O W O m ~ >_ Z Election-Wide 5964 1294 21.70 710 516 Congressional District 41 5964 i 1294 21.70 710 516 Senatorial District31 5964 1294 21.70 710 516 Assembly District 63 5964 ,11294 '21.70 710 516 Supervisorial District 3 5964 1294 21.70 710 516 City of Grand Terrace 5964 1294 '21.70 710 516 11/29104.12:45 PM SAN BERNARDINO COUNTY Statement of Vote 506 of 515 ' November 2,2004 SBC_041102_E MEASURE E 9840094 o m cc0 v t 0 CD 0 m' } z GRAND TERRACE 1 403001 923 510 55.25 285 154 GRAND TERRACE 1-Absentee 923 1 134 14.52 85 36 GRAND TERRACE 2 403002 870 501 57.59 278 201 GRAND TERRACE 2-Absentee -870 243 27.93 125 107 GRAND TERRACE 3 403003 1029 556 54.03 271 250 GRAND TERRACE 3-Absentee 1029 295 28.67 162 123 i GRAND TERRACE 4 403004 1047 587 56.06 348 201 GRAND TERRACE 4-Absentee 1047 179 17.10 i 105 60 GRAND TERRACE 5 403005 866 520 60.05 269 223 GRAND TERRACE 5-Absentee 866 200 23.09 108 85 GRAND TERRACE 6 403006 1229 690 56.14 380 276 - GRAND TERRACE 6-Absentee 1229 243 19.77 125 105 Precinct Totals 5964 3364 56.41 1831 1305, - Absentee Totals 5964 1294 21.70 710 516 Grand Totals 5964 4658 78.10 2541 1821 J STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: December 9, 2004 SUBJECT: REVfEW AND ASSIGN REPRESENTATIVES/ALTERNATES TO VARIOUS GOVERNMENT ORGANIZATIONS Each election year it is necessary' to review and make appointments to various government organizations. Below is a list of the organizations with the current representatives. Omnitrans Representative: Herman Hilkey Alternate: Don Larkin SCAG Representative: Herman Hilkey Alternate: Bea Cortes San Bernardino Valley Water Representative: Don Larkin District Advisory Committee Alternate: League of California Cities Representative: Don Larkin Inland Empire Division Alternate: Lee Ann Garcia City Selection Committee Representative: Lee Ann Garcia SANBAG Representative: Bea Cortes Alternate: Herman Hilkey Solid Waste Task Force Representative: Lee Ann Garcia Alternate: Steve Berry Omnitrans Tee.Advisory Representative: Steve Berry Alternate: Tom Schwab California Joint Powers Representative: Lee Ann Garcia Insurance Authority(Board of Alternate: Tom Schwab Directors) Alternate: Steve Berry San Bernardino County Gang& Representative: Maryetta Ferre Drug Task Force North-South Transportation Representative: Herman Hilkey Corridor Committee Alternate: Lee Ann Garcia l CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING- NOVEMBER 17, 2004 j A special meeting of the Community Redevelopment Agency, City of Grand Terrace,,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, ' on November 17, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferre,Vice-Chairman Lee Ann Garcia, Agency Member Don Larkin;Agency Member Tom Schwab,lxecutive Director Tracey Martinez,Deputy City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director' Jerry Glander, Building&Safety Director Lt. Hector Guerra, Sheriffs Department ABSENT: Bea Cortes, Agency Member Brenda Stanfill, City Clerk �✓j Gary Koontz, Community Development Director John Harper, City Attorney , APPROVAL OF 10-2'8-2004 MINUTES CRA-2004-32 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER GARCIA,CARRIED 4-0-1-0(AGENCY MEMBER CORTES WAS ABSENT),to approve the October 28, 2004 Community Redevelopment Agency Minutes. Chairman Hilkey temporarily adjourned the Community Redevelopment Agency Meeting at 6:40 p.m. Chainnan Hilkey reconvened the Community Redevelopment Agency Meeting at 8:11 p.m. CONSTRUCTION OF WATERLINE VALVES CRA-2004-33 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER LARKIN, CARRIED 4-0-1-0(AGENCY MEMBER CORTES WAS ABSENT),to authorize the installation and payment of water line valves,used by the City of Riverside and appropriate additional miscellaneous revenue of $120,000 and appropriate $.240,000 for Capital Improvement Installation 6f Valves and T's from the Redevelopment Agency Project Fund. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes November 17,2004 Page 2 CLOSED SESSION - REAL ESTATE NEGOTIATIONS (THOSE PARCELS GENERALLY LOCATED ADJACENT TO THE PROPOSED FUTURE ALIGNMENT OF,COMMERCE WAY BETWEEN MICHIGAN AND PICO' STREET CLOSED SESSION-MEMORANDUM OF UNDERSTANDING BETWEEN THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AND THE COLTON JOINT UNIFIED SCHOOL DISTRICT RE: REAL ESTATE NEGOTIATIONS &ACQUISITIONS (APN 1167-151-58 & 1167-154-601 Chairman Hilkey announced that the Agency met in Closed Session to discuss Real Estate Negotiations(Those Parcels Generally Located Adjacent to the Proposed Future Alignmefit of Commerce Way Between Michigan and Pico Street) and a Memorandum of Understanding Between the Grand Terrace Community Redevelopment Agency and the Colton Joint Unified School District Re: Real Estate Negotiations & Acquisitions (APN 1167-151-58 & 1167-151-60) and that there was no reportable action taken. . Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 9:12 p.m., until the next CRA/City Council Meeting scheduled to be held on Thursday,December 9,2004,at 6:30.p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of-Grand Terrace COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE STAFF REPORT , Finance Department CRA ITEM(X) COVNCIL ITEM ( ) MEETING DATE: December 9, 2004 AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30. 2004 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.6, staff is presenting the Annual Financial and Compliance Report for the fiscal year ended June 30, 2004 for your review and acceptance, and also as a matter of,public record. The audited report was prepared by the firm of Rogers, Anderson, Malody & Scott, LLP, Certified Public Accountants, with whom the Agency contracts to perform the financial and compliance audit. The CRA of the City of Grand Terrace continues to receive an unqualified opinion on its financial report. The auditor has rendered an opinion`that the financial statements, present fairly,-in all material, respects, the financial position of the CRA of the City of Grand Terrace, as of June 30, 2004 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128 and A-133. This is the first year of the newly required GASBS (Governmental Accounting Standards Board Statement) 34 presentation, and it also incorporates GASBS 37 and 38 as mentioned in the Independent Auditor's Report section. A copy of the CRA financial statements is available to the general public in the reference section of the Grand Terrace Library. Mr. Terry Shea of Rogers Anderson will be present at the December 9 meeting to answer questions. Staff Recommends that Board: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2004. CRA AGENDA ITEM NO. Z Check Register Dated December 9, 2004 vchlist Voucher List Page: 1 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54559 11/5/04 006315 ROLLINS, RICHARD Oct . 2004 Oct Open/Close/Clean Parks 10-450-245-000-000 1,131.50 Total : 1,131.50 54560 11/9/04 006681 SMART& FINAL 81152 SCHOOL AGE SUPPLIES - 10-440-223-000-000 41.15 81740 SCHOOL AGE SUPPLIES 10-440-223-000-000 96.36 83311 COUNTRY FAIR SUPPLIES 10-804-220-000-000 96.02 83666 TINY TOT SUPPLIES 10-440-223-000-000 69.33 Total : 302.86 54561 11/10/04 003420 INLAND COUNTIES INSURANCE SVCS dental DENTAL NOV 2004 10-022-63-00 917.40 10-022-61-00 27.77 10-022-63-00 46.78 Total : 991.95 54562 11/10/04 006772 STANDARD INSURANCE COMPANY std -STANDARD INS- LIFE AND DISABILITY 10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 - 19.50 10-172-142-000-000 3.26 10-175-142-000-000 - 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 _ 83.25 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 21.44 34-800-142-000-000 13.00 10-022-63-00 1,195.73 Page: 1 vchlist Voucher List Page: 2 11/29/2004 3:09:31 PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54562 11/10/04 006772 STANDARD INSURANCE COMPANY (Continued) Total : 1,412.98 54563 11/10/04 004587 MANAGED HEALTH NETWORK MHN MANAGED HEALTH NETWORK 10-120-142-000-000 = _ 10.95 10-125-142-000-000 10.95 - 10-140-142-000-000 16.38 10-172-142-000-000 2.91 10-175-1-42-000=000 2.35 10-180-142-000-000 16.50 10-370-142-000-000 7.73 10-380-142-000-000 5.48 10-440-142-000-000 152.58 10-450-142-000-000 5.48 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.32 34-800-142-000-060 10.95 Total : 268.50 54564 11/10/04 005452 PACIFICARE OF CALIFORNIA PACIFICARE PACIFICARE HEALTH INS 10-120-142-000-000 599.32 10-125-142-000-000 445.70 10-140-142-000-000 1,028.31 10-172-142-000-000 260.96 10-175-142-000-000 208.77 10-180-142-000-000 676.52 10-370-142-000-000 537.19 10-380-142-000-000 265.43 10-440-142-000-000 726.89 10-450-142-000-000 222.85 21-572-142-000-000 299.65 10-022-61-00 6,415.27 10-110-142-000-000 428.99 32-370-142-000-000 - 153.48 -34-400-142-000-000 1,208.00 Total : 13,477.33 Page: 2 vchlist Voucher List Page: 3 11/29/2004 3:09:31 PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54565 11/10/04 005702 PUBLIC EMPLOYEES' RETIREMENT 11 504 PERS FOR PAYROLL END 11 5 04 10-022-62-00 9,703.08 Total : 9,703.08 54566 11/15/04 010419 SPORTMART#641, SPORTS AUTHORI 641 CITY GYM EQUIPMENT 10-190-220-000-000 192.84 10-190-220-000-000 2,488.20 Total : 2,681.04 54567 11/15/04 003200 HILKEY, HERMAN Nov 2004 STIPEND CK FOR NOV 2004 - 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 54568 11/17/04 010422 HANNA, TERRI 112104 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54569 11/18/04 003858 J.Z.'S PARTY CHARM 3944 RENTALS FOR HALLOWEEN HAUNT 23-200-64-00 702-.-69- - - Total : 702.69 54570 11/23/04 006720 SO.CA.EDISON COMPANY Oct 2004 Oct. Electricity 16-510-238-000-000 3,768.67 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 10-805-238-000-000 677.03 Total : 4,595.10 54571 11/23/04- 010195 BOULDER ROCK LANDSCAPE CONST. 11232004 Balance-Rollins Pk Restroom 32-600-207-000-000 6,181.12 Total : 6,181.12 54572 11/23/04 001381 BARHAM CONSULTING SVCS 53025 Auq-Oct Services - Page: 3 vchlist Voucher List Page: 4 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54572 11/23/04- 001381 BARHAM CONSULTING SVCS (Continued) 10-180-255-000-000 _ 700.00 10-175-255-000-000 1,750.00 21-572-255-000-000 400.00 44-200-620-000-000 350.00 Total : 3,200.00 54573 11/23/04 005529 SBC CALIFORNIA Oct 2004 Oct. phone/DSL charges 10-440-235-000-000 52.03 r 10-450-235-000-000 - 53.93 10-380-235-000-000 181.95 Total : 287.91 54574 11/23/04 001907 COSTCO#478 478 120061 CHILD CARE SUPPLIES 10-440-228-000-000 224.46 Total : 224.46 54575 11/23/04 010424 FAMILY SRVC ASSN OF RIVERSIDE 11162004 1/22/05 Child Dev Conference 10-440-270-000-000 80.00 Total : 80.00 54576 11/23/04 010425 GRAND TERRACE MARTIAL ARTS 11222004 'June thru Nov. Martial Arts 10-430-27 1,949.34 Total : 1,949.34 54577 11/24/04 010164 GREAT-WEST Nov def comp NOV 2004 DEF COMP - 10-022-63-00 8,212.50 10-022-64-00 - 2,216.10 Total : 10,428.60 54578 11/29/04 001199 A-ARNOLD'S BACKFLOW 3604 Inst 1.5"Backflow Preventer 20-200-721-000-000 685.24 Total: 685.24 54579 11/29/04 001001 AA EQUIPMENT CO. INC. 09 7329580 Parts-2 ride-on mowers - 10-450-246-000-000 635.06 Total : 635.06 Page: 4 r vchlist Voucher List Page: 5 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice- Description/Account Amount 54580 11/29/04 001024 ACCENT PRINT&-DESIGN 240981 PRINTING OF NEWSLETTER FOR SENIORS 10-805-222-0007-000 90.51 Total : 90.51 54581 11/29/04 001,040 ADDINGTON,.MATTHEW Nov 2004 Nov Planning Comm. Stipend 10-801-120-000-000 - 50.00 Total : 50.00 54582 11/29/04 001086 AGRONO-TEC SEED CO. 51427 FERTILIZER FOR PARKS - 13-445-705-000-000 - 1,916.01 13-445-706-000-000 1,916.02 Total : 3,832.03 54583 11/29/04 010273 AMERICAN ASPHALT SOUTH INC. 12695 Retention-slurry seal 20-200-717-000-000 8,464.50 Total : 8,464.50 54584- 11/29/04 010293 AVAYA, INC. 2719777449 MAINT FOR PHONE SYSTEMS 10-190-246-000-000 112.17 Total : 112.17 54585 11/29/04 010063 BALLOON TEAM PROMOTIONS 10312004 Halloween Haunt Balloons 23-200-64-00 107.75 Total : 107.75 54586 11/29/04 001384 BARTEL HEATING/AC 11182004 Refund 11977 Kingston permit - 10-200-06 63.00 Total : - 63.00 54587 11/29/04 010084 BIDNEY, ROBERT Nov. 2004 Nov. Planning Comm. Stipend 10-801-1207000-000 50.00 Total : 50.00 54588 11/29/04 001662 CA. MUNICIPAL FINANCE OFFICERS 22923 2005 Dues-T. Schwab 10-120-265-000-000 100.00 - Total : 100.00 54589 11/29/04 010218 CHEVRON &TEXACO CARD SERVIGES 789819195741 Oct/Nov Fuel Page: 5 vchlist Voucher List Page: 6 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54589 11/29/04 010218 CHEVRON &TEXACO CARD SERVICES (Continued) 10-180-272-000-000 645.44 - 16-900-254-000-000 102.96 Total : 748.40 54590 11/29/04 001762 CITY CLERKS ASSOC/CALIFORNIA 11162004 2004/05 Annual Dues-Stanfill 10-125-265-000-000 120.00 Total : 120.00 54591 11/29/04 001867 COMMERCIAL LANDSCAPE SUPPLY 132446 LANDSCAPE SUPPLIES 10-450-245-000-000 65.27 Total : 65.27 54592 11/29/04 010086 COMSTOCK, TOM Nov. 2004 Nov. Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 54593 11/29/04 001930 DAILY JOURNAL CORPORATION B692454 Public hearing notice _ 10-370.230=000-000 248.85 B740843 Public hearing notice 10-370-230-000-000 244.90 B746234 Public hearing notice 10-370-230-000-000 -81.37 Total : 575.12 54594 11/29/04 001937 DANKA OFFICE IMAGING COMPANY 702401681 MONTHLY COPIER MAINT 10-172-246-000-000 19.74 10-1.75-246-000-000 24.68 34-400-246-000-000 54.28 702401762 COPIER CHARGES - 10-172-246-000-000 3.25 10-175-246-000-000 4.06 34-400-246-000-000 8.92 Total : 114.93 54595 11/29/04 001942 DATA TICKET INC. 10577 PARKING CITE PROCESSING 10-140-255-000-000 100.00 Page: 6 vchlist Voucher List Page: 7 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54595 11/29/04 001942 DATA TICKET INC. (Continued) Total : 100.00 54596 11/29/04 003210 DEPT 32-2500233683 15541/205449 Equip maint supplies 10-450-246-000-000 = _ 21.49 17955/001599 HARDWARE AND SUPPLIES 10-180-245-000-000 23.39 18337/903562 HARDWARE AND SUPPLIES 10-180-245-000-000 168.07 19503/829966 HARDWARE AND SUPPLIES 10-450-245-000-000 32.00 8139/9298481 HARDWARE AND SUPPLIES 10-180-218-000-000 21.47 Total : 266.42 54597 11/29/04 010366 DUDEK & ASSOCIATES 20045800 OAC 32-600-205-000-000 430.00 Total : 430.00 54598 11/29/04 010055 EMPIRE DEVELOPMENT SOLUTIONS 2004 137 MULTI-FAMILY RESIDENTAL PROJECT 34-500-727-000-000 835.00 Total : 835.00 54599 11/29/04 002727 FREEMAN COMPANY, J R 283242-0 Office supplies 10-120-210-000-000 33.46 283879-0 OFFICE SUPPLIES 10-125-210-000-000 15596 Total : 189.42 54600 11/29/04 002740 FRUIT GROWERS SUPPLY 32067009 MAINT SUPPLIES 10-450-245-000-000_ 65.93 32067145 Sweeper cleaner 16-900-254-000-000 12.98 32067188 PVC supplies 20-200-721-000-000 - 63.57 32067200 MAINT SUPPLIES 10-450-245-000-000 10.61 Page: 7 vchlist Voucher List Page: 8 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54600 11/29/04 - 002740 FRUIT GROWERS SUPPLY (Continued) 32067208 MAINT SUPPLIES 10-450-245-000-000 - 62.84 32067224 MAINT SUPPLIES 10-450-245-000-000 39.16 32067265 PVC supplies 20-200-721-000-000 40.96- 32067278 PVC supplies 20-200-721-000-000 _ 3.56 32067288 PVC supplies 20-200-721-000-000 7.30 32067311 MAINT SUPPLIES 10-450-245-000-000 7.89 Total : 314.80 54601 11/29/04 002901 G.T. AREA CHAMBER OF COMMERCE 41-09 BLUE MT OUTLOOK 10-125-213-000-000 620.00 4110 Nov. Chamber Lunch " 10-120-270-000-000 8.00 10-180-270-000-000 8.00 10-1.10-270-000-000 8.00 Total : 644.00 54602 11/29/04 010181 GOPHER PATROL Oct. 2004 GOPHER ERADICATION SERVICE FOR PARKS 10-450-245=000-000 - 445.00 Total : 445.00 54603 -11/29/04 002875 GOVT. FINANCE OFFICERS ASSOC. 0033001 2005 Member Renewal-Ronnow 10-140-265-000-000 165.00 Total : 165.00 54604 11/29/04 010152 GREATER RIVERSIDE CHAMBER 21837 2005 Membership-Berry - 10-180-265-006-000 125.00 Total : 125.00 54605 11/29/04 003065 HAMMETT COMPANY, J.L. SG3456948-0 PRESCHOOL SUPPLIES Page: 8 . r vchlist Voucher List Page: 9 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54605 11/29/04 003065 HAMMETT COMPANY, J.L. (Continued) 10-440-228-000-000 55.04 10-440-228-000-000 3.37 SG3456974-0 PRESCHOOL SUPPLIES= - 10-440-228-000-000 3.24 10'440-228-000-000 _ 0.25 Total : 61.90 54606 11/29/04 003152 HARPER & BURNS LLPN Oct 2004 Oct. professional services 10-160-250-000-000 2,085.25 Total : 2,085.25 54607 11/29/04 010402 HEADSETS.COM 476049 CS50 Wireless Headset system 34-400-219-000-000 380.25 Total : 380.25 54608 11/29/04 003171 HINDERLITER de LLAMAS & ASSOC. 0000973-IN 4th Qtr=Tax/Audit Services 10-140-250-000-000 - 150.00 10-300-02 1,711.03 32-370-255-000-000 150.00 Total : 2,011.03 54609 11/29/04 003300 HOUR GLASS & MIRROR 11162004 Repl C. Care window 10-440-245-000-000 171.39 Total : 171.39 54610 11/29/04 003216 HOUSTON & HARRIS PCS, INC. 04-10946 SEWER HYDROWASHING 21-573-602-000-000 900.00 04-11017 SEWER MAINTENANCE 21-573-602-000-000 1,425.00 Total : 2,325.00 54611 11/29/04 003224 HYDRO-SCAPE PRODUCTS INC. 3651866-00 Irrigation supplies 20-200-721-000-000 _ 232.06 3657628-00 Irrigation supplies 20-200-721-000-000 527.49 Page: 9 A vchlist Voucher List Page: 10 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54611 11/29/04 - 003224 HYDRO-SCAPE PRODUCTS INC. (Continued) 3671902-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 19.72 Total : 779.27 54612 11/29/04 003490 INMARK/VICTOR 27791 Rollins Park siqnaqe - 10-450-245-000-000 209.81 27791a SIGNS FOR ROLLINS PARK 10-450-245-000-000 3,644.20 10-450-245-000-000 - 282.43 Total : 4,136.44 54613 11/29/04 003800 JAGUAR COMPUTER SYSTEMS INC 39065 INTERNET WEBSITE HOSTING 10-180-255-000-000 75.00 39066 Nov.-Eden server 10-140-701-000-000 291.32 39067 Nov.-Payment-Mail server 10-380-701-000-000 406.10 Total : 772.42 54614 11/29/04 004299 LAKESHORE LEARNING MATERIALS 038120 SCHOOL AGE SUPPLIES - 10-440-223-000-000 49.99 Total : 49.99 54615 11/29/04 004380 LEGEND BUILDING MAINTENANCE OCT10-2004-3 JANITORIAL SERVICE 10-180-245-000-000 250.00 Total : 250.00 54616 11/29/04 004370 LELAND NURSERY 210577 PLANTS &SUPPLIES 10-450-246-000-000 197.18 Total : 197.18 54617 11/29/04 010210 LILBURN CORPORATION 04-1117 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 300.00 - Total : 300.00 54618 11/29/04 010367 LOMA LINDA UNIV. HEALTH CARE Oct. 2004 EMP PHYSICALS & INJURIES __ Page: 10 vchlist %�,--':her List Page: 11 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54618 11/29/04 01-0367 LOMA LINDA UNIV. HEALTH CARE (Continued) 10-190-224-000-000' 264.00 Total : 264.00 54619 11/29/04 004620 MCI TELECOMMUNICATIONS Oct 2004 Oct. phone service-EOC 10-808-235-000-000- - 32.68 Total : 32.68 54620 11/29/04 004670 MIRACLE MILE CAR WASH 402433 CAR WASHES AND OIL CHANGES 10-180-272-000-000 ' - 8.00 10-440-272-000-000 60.50 Total : 68.50 54621 11/29/04 010427 NIX, DEBBIE 11092004 Refund dog license overcharge 10-200-15 15.00 Total : 15.00 54622 11/29/04 010041 NOLTE ASSOCIATES INC. 5020044 CITY ENGINEERING SERVICES AS NEEDED FOR 10-370-255-000-000 300.00 5020073 SURVEY 34-500-727-000-000 1,800.00- Total : 2,100.00 54623 11/29/04 001456•. OFFICE MAX-A BOISE COMPANY 236808 Copy paper 10-190-212-000-000 103.60 10=140-210-000-000 5.64 10-190-212-000-000 8.03 10-140-210-000-000 0.44- 251661 Office supplies 10-140-210-000-000 113.78 Total: 231.49 54624 11/29/04 005584 PETTY CASH 11192004 Reimburse,petty cash Page: 11 vchlist Voucher List Page: 12 11/29/2004 3:09:31 PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54624 11/29/04 005584 PETTY CASH (Continued) 10-110-270-000-000 12.50 10-120-270-000-000 13.75 10-140-210-000-000 = - 6:20 10-140-270-000-000 17.00 10-180-218-000-000 23.67 10-180-245-000-000 27.84 10-180-268-000-000 12.00 10-190-210-000-000 28.42 10-190-226-000-000 15.00 10-450-245-000-000 21.55 10-804-220-000-000 28.50 10-808-246-000-000 12.90 10-180-272-000-000 24.35 Total : 243.68 54625 11/29/04 005586 PETTY CASH 11152004 Reimburse petty cash 10-440-220-000-000 - 16.98 10-440-223-000-000 54.91 _ 10-440-228-000-000 40.02 Total : 111.91 54626 11/29/04 010208 RATELLE, DAZE &ASSOCIATES Oct. 2004 Oct. professional services 34-400-251-060-000 1,380.00 Total : 1,380.00 54627 11/29/04 010423 REAL ESTATE VALUATION, THE BLACKV 41104 APPRAISAL SERVICES 32-600-212-000-000 2,500.00 Total : 2,500.00 54628 11/29/04 010171 REPUBLIC ELECTRIC 3450 ELECTRICAL MAINTENANCE 16-510-255-000-000 289.80 3451 R1 Sept. call out 16-510-255-000-000 751.63 Total : 1,041.43 54629 11/29/04 006310 ROADRUNNER STORAGE Dec. 2004/68 Dec. storaqe rental Page: 12 vchlist Voucher List Page: 13 11129/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54629 11/29/04 006310 ROADRUNNER STORAGE (Continued) 10-140-241-000-000 89.00 Total : 1 9.00 54630 11/29/04 010426 RODGERS, CARLA 11182004- Refund tree trim fee - 10-450-245-000=000 95.00 Total : 95.00 54631 11/29/04 006335 ROQUET PAVING INC. 0914-5 PATCHING 16-900-257-000-000 3,999.00 Total : 3,999.00 54632 11/29/04 006453 S.B. COUNTY AUDITOR/CONTROLLER 1394 , BOOKING FEES 10-410-259-000-000 2,555.52 Total : 2,555.52 54633 11/29/04 006524 S.B. COUNTY.AUDITOR/CONTROLLER 2004-113PT Amend Tax Bili CC14 SP02 - 21-572-210-000-000 _ 25.00 Total :. 25.00 54634 11/29/04 006531 S.B. COUNTY SHERIFF _ 5207 04 05 LAW ENFORCEMENT CONTRACT 10-410-255-000-000 3,179.55 ,10-410-256-000-000 97,188.25 14-411.-256-000-000 5,617.20 5207a� SHERIFF CONTRACT 14-411-256-000-000 13,198.84 5303 SHERIFF OVERTIME 10-410-256-000-000 237.58 5303a SHERIFF OVERTIME 10410-250-000-000 4,707.04 5303b 04 05 LAW ENFORCEMENT CONTRACT 10-410-255-000-000 3,179.55 10-410-256-000-000 97,188.25 14-411-256-000-000 - 5,617.20 5303c SHERIFF CONTRACT 14-411-256-000-000 13,198.84 Page: 13 vchlist Voucher List Page: 14 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54634 11/29/04 -006531 S.B. COUNTY SHERIFF (Continued) CM 5303 JULY-NOV RETIRE. RATE CREDIT 10-410-256-000-000 -13,407.00 Total : 229,905.30 54635 11/29/04 006730 SO.CA.GAS COMPANY Oct 2004 Oct. Natural Gas - 10-440-238-000-000 40.53 10-190-238-000-000 32.06 10-805-238-000-000 17.54 Total : 90.1.3 54636 '11/20/04 006778 STAPLES CREDIT PLAN 12119 Office supplies 10-180-210-000-000 24.76 23-200-64-00 36.95 24276 Office supplies 10-180-210-000-000 44.91 4215673011 REFUND-ADJUSTMENT 10-370-210-000-000 -9.38 10-140-210-000-000 75.54 9148136626 Office supplies 10-180-210-000-000 8.49 9148886951 Office supplies 10-808-246-000-000 51.67 9148890151 Office supplies 10-180-210-000-000 - 114.06 J014577001 REWARDS COUPON CREDIT 10-140-210-000-000 - -61.00 Total : 286.00 54637 11/20/04 010136 SWRCB FEES O414263 WASTE DISCHARGE FEES 10-631-255-000-000 4,444.00 Total: 4,444.00 54638 11/29/04 006898 SYSCO FOOD SERVICES OF L.A. 411021258 8 C. Care FOOD SUPPLIES - - 10-440-220-000-000 13.11 4110311778 C. Care FOOD SUPPLIES 10-440-220-000-000 656.53 Page: 14 vchlist Voucher List Page: 15 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54638 11/29/04 006808 SYSCO FOOD SERVICES OF L.A. (Continued) 4110912245 C. Care FOOD SUPPLIES 10-440-220-000-000 22.19 4111010973 C. Care FOOD SUPPLIES - 10-440-220-000-000 - 42.09 411101098 C. Care-FOOD SUPPLIES 10-440-220-000-000 573.09 - Total : 1,307.01 54639 11/29/04 006980 TEXACO/SHELL 800020968741 Oct. Fuel' 10-180-272-000-000 46.05 Total : 46.05 54640 11/29/04 006983 THIERRY, CHRISTIE 11092004 Reimburse mileaqe-Anaheim 10-140-270-000-000 33.38 Total : 33.38 54641 11/29/04 007034 TRANSPORTATION ENGINEERING 476 TRAFFIC ENGINEERING SERVICES & GRANT 10-370-255-000-000 142.50 476a Oct. Mt.V Pkq &.Speed bump services 10-18.0-255-000-000 315.00 Total : 457.50 54642 11./29/04 010421 VILLAGE ENTERPRISES, DARCY MCNAB 04-06 CONSULTANT 10-180-255-000-000 - 185.00 Total : 185.00 54643 11/29/04 007795 WAXIE 66561648 03 . C. Care JANITORIAL SUPPLIES 10-440-228-000-000 128.82 Total : 128.82 54644 11/29/04 007843. WEST COAST ARBORISTS INC 34255 PALMS - 20-200-721.000-000 6,260,.00 34541 Stump removal-Vivienda 10-450-245-000-000 150.00 Total : 6,410.00 Page: 15 vchlist Voucher List Page_: 16 11/29/2004 3:09:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54645 11/29/04 007854 WESTERN EXTERMINATORS CO 214510 PEST CONTROL 10-180-245-000-000 76.00 10-44.0-245-000-000 65.00 10-805-245-000--000 = - 29-.00 34-400=246-000-000 33.50 _ Total : 203.50 54646 11/29/04 007925 WILSON, DOUG Nov. 2004 Nov. Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 54647 11/29/04 010344 WOLFPACK INS. SERVICES TRUST Dec. 91003-1 Dec. Dental Ins.-B. CORTES 10-110-120-000-000 61.00 Total : 61.00 54648 11/29/04 007987 XEROX CORPORATION 189341096 5345/5355 Staples 10-190-212-000-000 94.82 Total : 94.82 54649 11/29/04 007984 YOSEMITE WATERS Oct. 2004 WATER 10-190-238-000-000 136.85 10-440-238-000-000 85.45 10-805-238-000-000 23.80 34-400-238-000-000 5.95 Total : 252.05 #######/ 11/15/04 007400 U. S. BANK TRUST N.A. Nov. 2004 LEASE PAYMENTS 33-300-206-000-000 23,003.51 Total : 23,003.51 92 Vouchers for bank code : bofa Bank total : 372,677.48 92 Vouchers in this report Total vouchers : 372,677.48 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment - Agency liabilities have been- audited ` by me and are necessary and appropriate- expenditures for the- operation of the City and AgencAy. 11(67-m4 Larry Ronnow, Finance Director Page: 16 CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL MEETING -NOVEMBER 17, 2004 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on ' November 17,,2004, at 6:30 p.m. PRESENT: Herman Hilkey,Mayor Maryetta Ferre, Mayor Pro Tem Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager Tracey Martinez, Deputy City Clerk Steve Berry, Assistant City Manager Larry Roruiow, Finance Director Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department ABSENT: Bea Cortes, Councilmember Brenda Stanfill, City Clerk John Harper, City Attorney Gary Koontz. Con-mnunity Development Ditector The City Council meeting was opened with invocation by Pastor Salim Elias,followed by the Pledge of Allegiance led by Mayor Pro Tem Maryetta Ferre. SPECIAL PRESENTATIONS A. Halloween Haunt Sponsors Mayor Hilkey presented a Certificate of Appreciation to each of the 24 sponsors of the Annual Halloween Haunt that was held on October 30, 2004. He thanked them for all of their support,which made this wonderful event possible. CONSENT CALENDAR CC-2004-113 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to approve the following consent calendar items: 3A. Approval of Check Register Dated November 17, 2004 3B. Ratify 11-17-2004 CRA Action 3C. Waive Full Reading of Ordinances on Agenda Council Minutes November 17,2004 Page 2 3D. Approval of 10-28-2004 Minutes 3E Approve the Contract Between the City of Grand Terrace and the Grand Terrace Martial Arts Program PUBLIC COMMENT Wayne Youngman,22574 Van Buren Street,expressed his concern with the public receiving information on upcoming Council Meetings due to the Community Access Channel being stuck. He feels that it is very important for the residents to be informed on what is going on in the community and indicated that he would like to see the Crime Statistics in the Blue Mountain Outlook. MayorHilkey,responded that the Seniors have the statistics in their newsletter and suggested placing the information on the webpage. Mr.Youngman,indicated that in order to get the senior newsletter you have to pay for it and not everyone may be able to do that. He also indicated that not everyone has access to the internet. He feels that the Blue Mountain Outlook would be the best place for that information because everyone receives one in the mail. Patricia Farley, 12513 Michigan Street, indicated that with all of the new development that is planned for Grand Terrace the City should require Mello roos funds to fund the schools and she feels that it is irresponsible to.allow the development without planning ahead. Mayor Hilkey, indicated that the School District does collect builders fees that do apply to all construction in the City. They are guaranteed it by law. Angelina Perez, 11691 Mt.Vernon Avenue,indicated that theyhave problems getting in and out of their driveway since the City constructed the island on Mt. Vernon in front of their house. Raymond Perez, 11691 Mt. Vernon Avenue, also indicated that when leaving their home they can only exit one way. Patty Kane and Sally Garcia,21845 Grand Terrace Road Space 7 &6,indicated that they are having problems with semis parking on Barton Road at Grand Terrace Road. She was told that they were going to have a bike lane and a no parking lane, which to date has not taken place. She also indicated that residents are having problems with management and asked for help from the City. City Manager Schwab,responded that the City has identified that location as a problem and that area will be signed no parking and the deputies will be enforcing it. He indicated that Council Minutes November 17,2004 Page 3 mobile home parks are not regulated by the City.they are regulated by the County. He stated that the City is limited on what they can do but will help them as much as he can. Bill Hays, 22114 De Berry Street, indicated that he again is going to ask Council three questions. He stated that over the last year it has been stated that Richard Rollins is a volunteer yet the City pays him. He stated that City Manager Schwab purchased a home through the Redevelopment Agency without qualifying for the program and he questioned the 2.2 million dollars that are-in reserves and why the City didn't use those funds when the Richard Rollins park was renovated instead of taking out a loan. He questioned whether or not he would get answers to his questions. City Manager Schwab,responded that Mr.Rollins is a volunteer and a contract worker. He is paid for opening and closing the parks and for cleaning them as well. He stated that the City has over 2 million dollars in the General Fund Reserve. The Loan was made with Zion's bank because we financed the park in part with a pledge of Redevelopment Agency Tax Increment from the Colton Joint Unified School'District. That money comes in as a stream of dollars over a period of time, which is approximately $200,000.00 per yedr that we receive from the District so the City did a financing to borrow money which is being paid back from money that we receive from the School District. It is Tax Increment money that belongs to them that they have pledged to us. He stated there is no reason to use the General Fund reserve money for the rehabilitation of the Park when the money is coming from the Redevelopment Agency not the general fund. If the City chose to borrow the money from the reserve we could have,however we chose not to. With regards to the home that the City sold to him. The house was owned through the general fund and it was purchase by him at either the higher of the appraisal or the amount of money that the City had in the house at that time. Five years ago the City had$142,000.00 in the home,which is what the City sold it to him for as part of his employment agreement. It had nothing to do with the Low Mod Program. Barney Karger,11688 Bernardo W ay,feels that when the City discusses purchasing property that it should be discussed in public not in closed session. He feels that the community has the right to know all of the details. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of 10-04-2004 CC-2004-112 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to Cpuncil Minutes November 17,2004 Page 4 accept the October 4, 2004 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of 10-05-2004 CC-2004-113 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to accept the October 5, 2004 Minutes of the Emergency Operations Committee. b. Committee Member Resignation CC-2004-114 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to accept the resignation of committee member Monte Cooper from the Emergency Operations Committee and the direct staff to send a letter of appreciation for his service and advertise the vacancy. 3. Crime Prevention Committee a. Minutes of 10-11-2004 CC-2004-115 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER LARKIN,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to accept the October 11, 2004 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Councilm ember Larkin,congratulated the winners of the election. He indicated that Carolyn Wylie, the Executive Director for First 5 in Riverside, passed away and requested that the meeting be adjourned in her memory. Mayor Pro Tern Ferre, indicated that she is glad to have the opportunity to serve Grand Terrace for another term. She thanked staff and the sponsors for a great Halloween Haunt. Councilmember Garcia,also is glad that she has the opportunity to serve Grand Terrace. She reported that she enjoyed the Halloween Haunt and encouraged everyone in the future to staff one of the booths at the event, it really is a great event. She reported that she attended the Ammual Country Fair, which was outstanding, and that she was a food judge. She reported that the Grand Terrace Foundation hosted a Community Visioning event on November 13, 2004. She encouraged everyone to attend the City Birthday Party on December 9,2004. She wished everyone a Happy Thanksgiving. Council Minutes November 17,2004 Page 5 Mayor Hilkey, congratulated those who won the,election. He encouraged everyone to run for a public office. He felt that the Halloween Haunt was a very special night and thanked staff and the sponsors for a great event. He thanked staff for helping with the set up for the Country Fair. He indicated that he got second place in the cookie category. PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS A. Redlining 350 Feet of Curbing on the East Side of Mt. Vernon from Brentwood to Grand Terrace Road CG2004-116 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to table this item and have staff re-look at the intersection and consider removing the right turn lane,look at the possibility of red-curbing the first house only, address the access of the driveways that has the median in front of them, and that the residents be notified when this item is brought back to the Council. "iZLOSED SESSION - None Mayor Hilkey adjourned the meeting at 8:11 p.m. until the next CRA/City Council Meeting which is scheduled to be held on Thursday, December 9, 2004 following the City Birthday Party. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE: December 9, 2004 I ' SUBJECT: REJECT LIABILITY CLAIM GTLC-04-06 (Cozort) The City of Grand Terrace-has received a claim (GTLC-04-.06) for damage as a result of tree roots causing a break in the sewer line. Our Claims Adjuster has reviewed the claim and is requesting that the City rej ect.the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-04-06 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN FILE WITH: CLMYM FOR DAMAGES RESERVE FOR FILING STAMP CITY*OF GRAND TERRACE TO PERSON OR PROPERTY /� ,, �,//CITY CLERK'S OFFICE CLAIM NO&r)A',vl(/ 22795 Barton Road Grand Terrace, CA 92313 i � INSTRUCTIONS ��I VED 1. Claims for death,injury to person or to personal property must be filed not later than six months after the occurrence. (Government Code Section 911.2) OCT ` C�� 2. Claims for damages to real property must be filed not later than one year after the 4 occurrence. (Government Code Section 911.2) CITY OF GRAN[?7P.Ri;R.GC 3. Read entire Claim Form before filing. C!Tv r,I 4. This claim form must be signed on page 2 at the bottom. S. See Page 2 for space provided to include a diagram of accident location. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: City of Grand Terrace Date of Birth of Claimant Name of Claimant ( Occupation of Claimant ff r c Home Address of Clai City and State 'Home Telephone Number os � ant 4S G•" ��, r( i , r2;31 Business Address of Claimant City and State Bu i Telephone Number o� S�3S Give address and telephone number to which you desire notices or communications to be sent ffilmwa regarding this claim j��` c 1�] �L�' When did DAMAGE or INJURY occur? Name of anZ city employees involved in INJURY or DAMAGE Date . •4'.' Time If claim is for Equitable Indemnity, give date claimant served with the complaint: Date Where did DAMAGE or INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. W' appropriate, give street names and addresses and measurements from landmarks: CoDl-, 1 c s,n t t QT D �ribe�tn�;<<v 0—the DAMAGE or]NJ 3�Y occurred Describe in Detail each INJURY or DAMAGE Why do you claim the City is response e.'l C t` The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date(exact): Estimated prospective damages as far as known: Damage to property . . . . . . . . . . . . . . . $��'�� Future expenses for medical and hospital care $ Expenses for medical and hospital care . . . $ Future loss of earnings . . . . . . . . . . . . . . $ Loss of earnings . . . . . . . . . . . . . . . . . $ C Other prospective special damages . . . . . . . $ Special damages for. . . . . . . . . . . . . . . $ Prospective general damages . . . . . . . . . . $ General damages . . . . . . . . . . . . . . . . $ Total estimate prospective damages . . . . . . $ Total damages incurred to date . . $ Q Total amount claimed as of date of presentation of this claim: $ J -o C) See Page 2(over) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Was damages and/or injury investigated by police? If so,what city? Were paramedics or ambulance called? If so,name city or ambulance If injured, state date, time,name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: Name Address Phone Name Address - Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims provide in the following area a of City Vehicle.when you first saw it;and by "B"location diagram of the names of streets, including North, East, of yourself or your vehicle when you first saw City vehicle; South,and West;indicate place of accident by"X"and by location of City vehicle at time of accident by "A-]"and showing house numbers or distances to street corners. If location of yourself or your vehicle at the time of accident City Vehicle was involved,designate by letter "A" location by"B-1"and the poirit of impact by"X." Signature of Claimant (or person filing on his/her behalf Typed or Printed Name 1 giving relationship to Claimant) Date: �� s •e U capAl NOTE:-CLAIMS MUST BE FILED WITH THE ITY CLER4ovemment Code Section 915a). Presentation of a false claim is a felony(Penal Code Section 72.) • Steve Barer Assistant City Manager of Grand Terrace, CA September 24, 2004 Dear Steve, My name is Mary Cozort. I reside at 22605 La Paix Street, Grand Terrace, Ca 92313. 1 have experien=:ed a very disturbing situation in my residence that Teel needs to be addres_.ed. As I woke up Sunday morning at 5:50am on September 19, 2004 to .let ready for work, I found the flooring and carpets of my hawse drenched with water. Camera ex rinat on was done and revealed sewer water leakage from the broken sewer line caused by the uprooting of the city Mulberry tree in the sidewalk in front of my house. Examination also revealed that the pipes has been raised above the ground, which caused the water flow tin reverse dire'cljon, thu.G Causing pressure and over ow in the rater systern. I was told that the correct action to take is to have the tree and its roots be com- ilictt'i\' asp}ii"ied ail rove 'em _ i this is not Oone; then the sewer line will continue o overflew, thus putinc my house and family at risk of having this problem occur again. 1 am respectfully requesting the city to correct this problem, or atleast assist me financially for the co,-;t of the repairs. Furthermore, I feel I should not be solely responsible for this occurrence, seeing how I am not responsible for the city`s property. A response-is greatly appreciated. Sincerely, Mary Cozort I STAFF REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE: December 9, 2004 SUBJECT: REJECT LIABILITY CLAIM GTLC-04-07. (Flock) The City of Grand Terrace has received a claim (GTLC-04-07) for damage to a sidewalk and driveway approach as a result of tree roots. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-04-07 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN FII.E WITH: CLAIM FOR DAMAGES RESERVE FOR FILING STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY CITY CLERK'S OFFICE CLAIM NO.6TLC- 22795 Barton Road Grand Terrace, CA 92313 t , INSTRUCTIONS I. Claims for death,injury to person or to personal property must be filed not later than six C I V E months after the occurrence. (Government Code Section 911.2) 2. Claims for damages to real property must be filed not later than one year after the occurrence. (Goverrment Code Section 911.2) ©CeT 0 6 2004' 3. Read entire Claim Form before filing. CITY OF GRAND TERRACE 4: This claim form must be signed on page 2 at the bottom. CITY CLERK'S DEPARTMENT' 5r See Page 2 for space provided to'include a diagram of accident location. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: City of Grand Terrace Date of Birth of Claimant_ , 9 s.,- Name of Claimant Occupation of Claimant 1B C Ay_ 1. F71 CIP4K wN art v- yj5EMRr_-� Home Address of Claimant City and State Home Telephone Number Z zo8 1 ca 16CL- 2834RO Business Address of dlaimant City and State Business Telephone Number �(_A - 793- I( Give address and telephone number to which you desire notices or communications to be sent t N regarding this'claim When did DAMAGE or INJURY occur? Name of any city employees involved in INJURY or DAMAGE Date Jt)L _ Time If claim is for Equitable Indemnity, give date claimant served with the complaint: Date 7�\ Where did DAMAGE or INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. WIL) appropriate, give street names and addresses and measurements from landmarks: t Describe m detail bow the DAMAGE or 1NJUJ,Y occurred. , OFF (zEmayuO Si of w1aik, RP-oK6s 6uEwAL? iq12PrJ,0A-,-_k ORWAE.EO (3t,) COY TaeE- Describe in Detail each INJURY or DAMAGE oL o TA1_E4 oc— S QE �k�1-4fl RE e-ED A k bOle PYZ I y' 1 Wh J o you claim the City is response. ov �� 0�2 sc�cw�ccc ovQ � The amount claimed, as of the date of presentation of this claim, is computed as follows: L-7U l)Fi7�fi Damages incurred to date(exact): d0 Estimated prospective damages as far as known: , Damage to property . . . . . . . . . . . . . . . $ Future expenses for medical and hospital care $_�� Expenses for medical and hospital care . . . $ Future loss of eamings . . . . . . . . . . . . . . $ Loss of earnings . . . . . . . $ (� Other prospective special damages . . . . . . . $ Special damages for. . . . 10:5 . . . . . Prospective general damages General damages . . . . . . . . . . . . . . . . $ Total estimate prospective damages . .. . . . $ Total damages incurred to date . . $ w1•�- T 1P-EE w�fc,J �NSt�j c.�D Total amount claimed as of dale of presentation of this claim: $ See Page 2(over) THIS CLAIM MUST BE SIGNED ON REVERSE S1D Was damages and/or injury investigated by police? iq If so,what city? Were paramedics or ambulance called? Nt� If so,name city or ambulance If injured,state date, time,name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: >� Ms-TYM ZLSIS &MZk" 5 i rt64' Z83 i Name Address Phone CAO PIM3[c=CS ZzZZS 1,40,1C '5F• `('OC—`P3 —ISM" Name Address Phone Name Address Phone i DOCTORS and HOSPITALS: Hospital Address Date Hospitalized i Doctor Address Date o Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims provide in the following area a of City Vehicle when you first saw_it;and by"B"location diagram of the names of streets, including North, East, of-yourself or your vehicle when you first saw City vehicle; South,and West;indicate place of accident by"X"and by location of City vehicle at time of accident by "A4"and showing house numbers or'dista,nces to street corners. If location of yourself or your vehicle at'the time of accident City Vehicle was involved,designate by letter "A" location by"B-I"and the point of impact by "X." i . i I S�pE 2 2 L25 �5� Signature of Claimant (or person filing on his/her behalf Typed or Printed Name giving relationshi to C ant QAd_LAbtP T—_C.V_k Date: 1 O_� _ oq NOTE: CLAIMS MUST BE FILED WITH THE CITY CLERK (Government Code Section 915a). Presentation of a false claim is a felony(Penal Code Section 72.) Historical &Cultural Activities Committee Minutes for November 1,2004 --- - The meeting was called to order. at 7:05 p.m. by Chairman Pauline Grant. Those present were Pauline, Ann Petta, Masako Gifford, Frances Carter, Brenda Stanfill,Shelly Rosenkild, Colleen Edmundson and Hannah Laister. Secretary's Minutes:The Minutes for October were read and approved on motion by Ann,seconded �) by Colleen, all in favor. Treasurer's Report:Budget is$1,075.48,Petty Cash$103.00. Colleen reported that supplies for the Fair were $96.02, also that she had-turned the$103.00 into change for the Fair. Historical Report: Maryetta Ferre gave Brenda a folder on the schools from 1956 donated by,Jean Schoelkopf. The Building and Safety department donated an album of pictures on all the streets of Grand Terrace. Ann also donated a brochure on a house at Vivienda and Barton-Road,and brochures from the Cape Terrace development. Country Fair:Ann reported 35 Arts and Crafts,36 cooking contest,including 6 chili. Square dancers will be at 2 p.m. inside the building. Judges are Lois Hansen, Seniors, Scott Robb, Lions, Joe Ramos, Toastmasters, Ted Hall, Assisted Living and Edna Best, Woman's Club. Judging will be at 10 a.m. Food sale after the judging. Prize drawing at 2:30 p.m. Shelly will provide boom box. Tony Petta will MC. Arm is working on getting helpers. Press Enterprise will carry a story on Thursday concerning the Fair. , Showcase: The Chamber of Commerce will do a display. Ann will help with the early days. The meeting was adjourned at 8:10 p.m. The neat meeting will be December 6, 2004. Respectfully Submitted, Hannah Laister Secretary eCckj V IN &111�� 3 Nov ern b� ere- � �i c dr b C> �4• ►� SnS �� 3:5�- ��1�4 C� t;', deal . ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE SAN BERNARDINO COUNTY ORDINANCE RELATING TO INSPECTION GRADING OF FOOD ESTABLISHMENTS THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1: Intent It is the purpose and intent of this Ordinance to adopt the San Bernardino County Ordinance relating to inspection grading of food estabhslunents. Section 2: Adoption by Reference - Ordinance No. 3930 of the County of San Bernardino, and any amendment thereto, is hereby adopted by reference. Section 3: Effective Date-This Ordinance shall be in full force and effect at 12:01 a.m. on the 31 st day of its adoption. Section 4:Posting-The City Clerk shall cause this Ordinance to be posted in three(3)public places within fifteen (15) days of its adoption, as designated for such purpose by the city Council. Section 5: First read at a regular meeting of the City Council of said city held on the 28"'day of October 2004, and finally adopted and ordered posted at a regular meeting of said City Council on the 91h day of December, 2004. Mayor of the City of Grand Terrace And of the City Council thereof. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. I, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City Of Grand Terrace held on the 9`h day of December, 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: John Harper, City Attorney i 1 ORDINANCE NO. 2 AN ORDINANCE OF THE. COUNTY OF SAN BERNARDINO, STATE OF , 3 CALIFORNIA, ADDING CHAPTER 14 TO DIVISION 3 OF TITLE 3 AND ADDING SUBSECTION 16.0213B(b)(17) TO CHAPTER 2 OF - 4 DIVISIOW6 OF TITLE 1, ALL OF THE SAN BERNARDINO COUNTY 5 CODE, RELATING TO INSPECTION GRADING OF FOOD ESTABLISHMENTS. 6 The Board of"Su.pervisors of the County of San. Bernardino, State of California, 8 ordains as follows: 9 10 SECTION 1.i Chapter 14 is added to Division 3 of Title 3 of the San Bernardino 11 County Code,Ao read: 12 13 ,1 CHAPTER 14 14 INSPECTION GRADING OF FOOD ESTABLISHMENTS y' 15 Sections: -16 - - 33":1401 Authority - 17 33.1402 Food Program Official Inspection Report. 33.1403 Grading. 18 33.1404 Notice of Closure. 19 33.1405 Routine Inspection." 33.1406 Posting Requirements — Penalty for Non-Compliance.— Documents 20 Available for Public Review. 33.1407 Letter Grade Card — Period of Validity. 21 22 - 33.1401 Authority. 23 Pursuant to the authority cited in Chapter I (Authority and Administration) and " 24 Chapter 4 (Food Protection) of Division 3 of Title 3 of the San Bernardino County 25 Code- (hereinafter referred to as the "Code"), as well as Health and Safety-Code 26 " - section 11 3715, food establishments shall be subject to a grading system as provided 27 - in this Chapter. All provisions of Chapters 1, 2, and 3 of this Division shall apply to 28 this Chapter except as otherwise provided herein. #242326 SMR 10/22/2004 1 , 1 2 33.1402 Food Program Official Inspection Report. c 3 Food Program Official Inspection Report ("OIR") means the written report 4 prepared and.copy issued to a food establishment by the "Director' of the Division of 5 Environmental Health Services, Department of Public Health;'as defined -in subsection 6 33.0115(c), or his designee, .("health official") after conducting a Routine Inspection of,'__-\ .7- a food establishment to determine compliance with all applicable federal, state, and 8 local laws and regulations relating to the protection of public health. For purposes of this Chapter only, "food establishment" [as defined in subsection 33.042(c)] shall 10 mean only a retail food establishment at a permanent location. 11 1'2 . 33.1403 Grading. 13 (a) "Grade'' means the letter grade issued by the health official at the 14 conclusion of the Routine Inspection of a food establishment. The grade shall be 15 ; ' based upon the scoring method set forth in'this section resulting from the OIR and 16 shall reflect the food establishment's degree of compliance with all applicable federal, 17 state, and local laws and regulations relating to the protection of public health. 18 (b) "Letter Grade Card" means a card that shall be posted by ,the health 19 official at a food establishment upon completion of a Routine Inspection that indicates 20 the letter grade of the food, establishment as determined by the health official using 21 ' the scoring method set forth in this section and includes an Inspection Summary 22 Report, as shown by Figures 1 through 3. An Inspection Summary Report is a 23 summary of the OIR as defined in section 33.1,402. 24 25 26 27 28 #242326 SMR 10/22/2004 2 hh h 1 2 inspection.Summary Report For: 3 Address: I:HADt: AM 4 11 5 FI 6 7 h� 8. ❑NO CORRECTIVE ACTION REQUIRED ❑CORRECTIVE ACTION REQUIRED IN THE FOLLOWING AREAS: 9 a Fwd HandkV a-Equipmem Sanitation u Food Tempenaae m.,Equip—I Maintenance o Food Storage a F.ClKy 5anitaWn a Fwd Source B Labeling a Fedllty MalntenarKe 10 a Wow Sw y 6 Temparsbae a Resbwm6 a L'tensll Wasn47a a Sanitiihtg. - a Pest Comml a EmDbyee Prearss a-Waste Managemem 11 amrnenl5 . A COMPLETE INSPECTION REPORT CAN BE VIEWED AT THIS FACILITY,UPON 12 REQUEST,AND IS AVAILABLE AT THE HEALTH DEFARTMENT 7AMPERING OR REMOVAL OF THIS REPORT IS A VIOLATION OF S.B.C.C.$33.1406(t) ' 13 asn..amblanew�..u�tee,el Putl7cHntn,Ll+uanMF.m.romm�+L�lva%Sa•.+ces 36F.NM•anewnewC♦•1'en11f,a.FiC Svi 5cm_Ammo.CA^_:t5 Yn�y:R;•I lil ' FIGURE I 14 1 15 -16 -- - - - . ---- - - - 17 FIGURE 1 18 19 20 21 22 23 24 25 26 27 28 ##242326 SMR 10/22/2004 3 1 ' ; I 2 inspection Summary Report For: •- 3 Addiess• GRAPE. V 4 ; 5 6 7 1-3 8 NO CORRECTIVE ACTION REQUIRED ❑CORRECTIVE ACTION REQUIRED IN THE FOLLOWING AREAS: 9 a Food Haraing a EQu;pment Sa^iMbon Food Temp_-- a E9uynment Mla'rntenenoe n Food Storage a Facility Sariltauon a Food Source IS Lawfino a Faaley Irtatrtlenence 10 J Vweler Supply 6 Tempem ire o Restroorr�s a Utensil Wwt'ing 6 Senita.g a Pest Control Employee Pracbm a Were Ma.ngemett ! 11 Commen•s , 12 A COMPLETE INSPECTION REPORT CAN BE VIE AVAILABLE AT THE Al THIS FACILITY,UPON REQUEST,AND IS AVE HEALTH DEFARTMENT TAMPERING OR REMOVAL OF THIS REPORT IS A VIOLATION OF S.B.C.C.§33.1406(c) r _ 13 eema c�wmr Lmanm w F9 a F.R ->m m e��n r.�se:..a aa n— u.lkl—'.m CA 97J73 197'n 3Ji•1171 14 FIGIME 2 15 E 16 17 FIGURE 2 18 19 20 21 22 23 24 25 26 27 28 #242326 SMR 10/22/2004 4 2 �— Inspection Summary Report 3 For. ' _•:,;:,,. tY Address: A GRAoe Y ! . 5 1 I 6 •7 ., 8 xl 9 ❑NO CORRECTIVE ACTION REQUIRED ❑CORRECTIVE ACTION REQUIRED IN THE FOLLOWING AREAS: o Food Handimp c Equipment SenitMn 10 u Food Temperature c Equipment Maintenance rag o Food Stoe c Facility Sanita!im! a' Food Source&Labe!ng u.Facility Naimenance a u Water Supply&Temp—hint a Resl—ms •' u Utensil Waamg&Sanbcng a Pest ClInVo! ' 11 u Employee Practices ^ Wssre Manager— Ccmmerds 12 A COMPLETE INSPECTION REPORT CAN BE VIEWED AT THIS FACILITY,UPON REQUEST.AND IS AVAILABLE A7 THE HEALTH DEPARTMENT r 13 TAMPERING OR REMOVAL OF THIS REFORT IS A VIOLATION OF S.B.C.C.g 33.1406(c) Se.ElStprNlrc Co_+cY +'snn.ni of/NJrz r.M 6—of Lm+¢r.—1 HeeF,6e1xr_ 18 5W1.N—,hen..,i,F- 1 >. nvrame cn s7+lr ryas?si•r n FIGIME 15 16 17 18 FIGURE. 3 19 20 (c) Any food establishment that fails to attain. at least a "B" grade, as 21 defined heroin, shall be issued written notice, through an OIR, by the health -official. 22 • The food establishment must correct the deficiencies listed in the OR and must file a 23 written request for a re score inspection with the health official within 30 days of the 24 OIR. A re-score inspection shall be conducted by the health official and be subject to 25 a re-score inspection fee as provided in the Code, Schedule of Fees. The health 26, official will complete the re-score inspection within ten ,(10)' County business days of 27 food establishment's filing of a written request for a re-score inspection. A food 28 establishment failing to comply with the OIR, or failing to attain at least a "B"•grade on #242326 SMR 10/22/2004 .5 1 the re-score inspection, may be immediately closed by the health official and remain 2 ' closed until at least a "B" grade is achieved on a re-score inspection. Nothing in this 3 provision shall prohibit the health official from immediately closing any food 4 establishment if, at his discretion, immediate closure is necessary to protect the public 5 � health. 6 (d) The letter grade shall be based upon the final numerical percentage, 7 score set forth in the OIR as follows: 8 (1) '' A grade of "A" shall indicate a final score of ninety percent (90%) 9 ' or higher, as determined by the health official; 10 (2) A grade of "B" shall indicated a final score of eighty-nine percent 11 (89%) but not less than eighty percent (80%), as determined by the health official; 12 (3) A grade of "C" shall indicate a final score of seventy-nine percent 13 (79%) but not less than seventy percent (70%), as determined by the health official. 14 15 33.1404 Notice of Closure. ;,. 16 "Notice of Closure'' means a public notice that shall be posted by the-health 17 official at a food establishment upon suspension or revocation of the food 18 establishment's public health permit and that results in the closure of the food 19 establishment and the discontinuance of all operations of the food establishment, by 20 order of the health official, because of violations of applicable federal, state, and local 21 laws and regulations relating to the protection of public health. The Notice of Closure 22 shall remain posted until removed by the health official. Removal of the Notice of 23 Closure by any person other than the health official or the refusal of a food 24 establishment to close upon issuance of the written notice of suspension of the-public 25 health permit is a violation of this Chapter and may result in the revocation of the food 26 establishment's public health permit and shall be punishable as specified in section 27 33.0112 of this Code. 28 k42326 SMR 10/22/2004 6 33.1405 Routine Inspection. 2 "Routine Inspection" means an- unannounced inspection of any food 3 establishment to determine compliance with all applicable federal, state, and local laws .and .regulations relating to the protection of public health., A Routine Inspection 5 shall not mean an inspection conducted by the health official to determine compliancd 6 with a previously issued OIR or any interim inspection conducted to determine 7 compliance with specific regulations or legal requirements. 8 9 - 33.1406 Posting Requirements — Penalty for Non-Compliance — Documents 10 Available for Public Review. 11 (a) Upon completion of the Routine Inspection, the health official shall post 12 at every food establishment the Letter Grade Card, so as to be clearly visible to the 13 general public and to patrons entering the food-establishment. "Clearly visible to the 14 general public and to patrons" shall mean: 15 (1) Posted in the front window of the food'establishment within five 16 (5) feet of the front door; 17 (2) Posted in a display case mounted on the outside front wall of the 18 food establishment within five (5) feet of the front door; or 9 (3) Posted in a location approved by the health official to ensure 20 proper notice to the general public and to patrons. 21 (b) In the event that a food establishment is operated in the same building 22 or space-as a separately licensed or permitted business, or in the event that a food 23 establishment shares a common patron entrance with a separately licensed or 24 permitted business, or in the event of both, the health official shall post the Letter 25 Grade Card, in the initial patron contact area, or in a location approved by the health 26 official. 27 (c) The Letter Grade. Card shall not be defaced, marred, camouflaged,. 28 hidden or removed. It shall be unlawful to operate a food establishment unless the #242326 SMR 10/22/2004 7 Letter Grade Card 'is posted. Removal of the Letter Grade Card is a violation of this 2 Chapter and may result in the suspension or revocation of the public health permit 3 and shall be punishable as specified in section 33.0112 of this Code. 4 (d) The OIR upon which the Letter Grade-Card. is based shall be maintained 5 at the food establishment and shall be available to the general public and to patrons '6 for review upon request. The food establishment shall keep the OIR until such time. 7 as the health official completes the next Routine Inspection of the food establishment 8 and issues a new OIR. 9 10 33.1407 Letter Grade Card — Period of Validity. 11 A Letter Grade Card shall remain valid until the health official completes the 12 . next Routine Inspection of the food establishment. A re-score inspection is a 13 complete Routine Inspection that may be required of (as provided in subsection 14 33.1403(c))i or requested by, the food establishment. 15 (a) A re-score inspection shall be conducted by the health official following16 ' the filing of a re-score inspection request form. In accordance with the- Code, 17 Schedule of Fees, the re-score inspection fee must be paid by the food establishment... 18 upon demand by the health,official. 19 (b) At the conclusion of the re-score inspection of the food establishment 20 the Letter Grade Card shall be issued based upon the scoring method set forth in this 21 Chapter resulting from the OIR. 22 (c) A requested re-score inspection is separate and independent of all re- 23 inspections of critical violations as determined by the health official. 24 25 /// ; 26 27 28 ` #242326 SMR 10/22/2004 8 r f I - 1 SECTION 2. Subsection 16.0213B(b)(17) is added to Chapter 2 of Division 6-of 2 - ' Title 1 of the San Bernardino County Code, to read: 3 . 4 16.0213E Health Services-- Environmental.' . 5 (b) Food/Recreational Health Program Fee: 6 7 (17) Re-score Inspection ................$52.00/hr. 8 9 SECTION 3. This ordinance shall become effective .thirty (30) days-from the 10 date of adoption and its provisions shall becLeo ativ n October 1, 2004. 11 12 DENNIS,.HANSBERGE , Chairman 13 Board of Supervisors 14 15 SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED 16 TO THE CHAIRMAN OF THE BOARD 17 18 J. RENEE B TIAN, rk f the Board of Supervisors 19 - 20 21 STATE OF CALIFORNIA ) )ss. 22 COUNTY OF SAN BERNARDINO ) 23 I, J. RENEE BASTIAN, Clerk of the Board of Supervisorq of the County of San 24 Bernardino, State of California, hereby certify that at a regular meeting of the Board of Supervisors of said County and State, held on the 22nd day of . June. 25 2004, at which meeting were present Supervisors: 26 Postrus Biane A uiar Young, Ransber ,er 27 and the Clerk, the foregoing ordinance was passed and-adopted by the following vote, to wit: 28 #242326 SMR 6/14/2D04 9 1 AYES: SUPERVISORS: Biane, Aguiar, Young, Hansberger 2 NOES: SUPERVISORS: Postmus 3 ABSENT: SUPERVISORS.: None 4 5 IN WITNESS WHEREOF, I have hereunto set my-hand and affixed the official seal of the Board of Supervisors this Mad day of June 2004. 6 J. R P svp rk of the Board of ; 7 Su rst of San Bernardino; 8 9 J 10 Approved as to Form AP-a1No�= 11 r`�~ Ronald D. Reitz, County Counsel 12 U By � !� 13 Deputy 14 Date: 15 16 17 18 19 .20 21 22 23 � =_ C_ n � .24 25 w MX 26 a <z W "'n 27 o N r'• 28 #242326 SMR 6/14/2004 10 - 1 RAND TERR C Community Services Department Staff Report MEETING DATE: December 9,2004 SUBJECT: Contract Review/Update of Animal Control Services with the City of Colton NO FUNDING REQUIRED BACKGROUND The City of Grand'Terrace contracted with the County of San Bernardino Animal Control_ from the incorporation of the city in 1978 up until November 2003. General services include: - • Patrolling for loose dogs, • Canvassing for license fees • Attending to animal related complaints and law violations Sheltering of animals at the county animal facility • Rabies Clinics _ Annual Gross County of San Bernardino Animal Control Contract Costs to the City of Grand Terrace with Projections into 2006: 1979-80 1 1982-83 2001-02 . 2002-03 1 *2003-04 *2004-05 1 *2005-06 $19,507 1 $25,306 $35,800 1 $35,800 1 $62,702 $65,837 1 $69,128 *Annual Costs Based Upon the proposed new contract as of 7-01-03 Staff received a new rate sheet from the County of San Bernardino in early 2003. The Animal Control ' Contract cost was projected to increase from$35,800 to$62,702---a 75% increase in billing. Staff - began to look elsewhere.for animal control services: The City of Colton was contacted-and the timing, ' was right for a for a potential joint city venture. The Colton Police Department, which administers animal control, was preparing their budget and adding a second animal control officer. By sharing 30% of their time with the City of Grand Terrace this would afford Colton the ability to increase staffing., The City of Colton proposed an annual fee.of$39,500 per year for basic•animal control services. The initial term of the agreement was for three (3)years with one(1)year renewal terms. General Services Proposed by Colton Animal Control: • 24/7 coverage o 7a.m. to 5`30p.m. seven days per week o After-hours emergency on-call service • Patrolling for loose dogs • Collecting dead animals during the regular work day • Rabies Clinics, • . Traps for other animals • Canvassing for license fees A la:E`d H10.t i o ' Two licensing clinics annually • Humane Investigations • Wildlife calls • Courtesy pickups for animals • Sanitation,pinplaints, .Once the County of San Bernardino realized that Grand Terrace, along with several other cities, weie seriously considering pulling out of the program, a new rate of$48,952 was proposed to the Grand Terrace for the same services in a letter dated June 16, 2003. •This proposed amount was still a 35% increase, though considerably less than the initial 75%. Staff prepared a worksheet reflecting projected costs and revenues under both plans: County of•San Bernardino Colton Animal Control Annual contract fee $48,952 $39,500 Less License fees ($22,056) ($26,874)* Less Shelter Revenue ($3,051) ($3,000) ** Annual Dead Animal Fee 0 $1500*** Expected admin costs 0 $1700 One time software program cost 0 $1300 Projected Sheltering Fees 0 $2772**** Total $20,155 $16,898 * Dog licenses have decreased from,1144 to 898 from 2002-03. Staff projected that an active licensing program would bring the licensing revenue back up to the 2001-02 levels. **Shelter revenues are from adoption, impound, and apprehension fees. ***San Bernardino City charges a flat fee for disposal of dead animals ****San Bernardino City Shelter would be the designated shelter. They charge$30 per dog and$20 per cat to impound. The statistics were based off of data-collected by the County using 10 month average of stray animal pickup calls.' The 2003-04 budget allocated$15,800 for Animal Control services. If the city was to continue using the County of San Bernardino, staff would have to come back to council for a mid-year adjustment.. Decision on Changing Contractors Staff recommended contracting with the City of Colton for Animal Control Services. At the July 22, 2003 Council meeting, the City Council approved the contract with Colton Animal Control Services. Steps to the Contract Conversion: • Staff implemented a new software program to track all pet licenses in the city and make it easier for the residents to license their pets at City Hall. • Letters were sent out to all registered pet owners (both current and expired)informing them of the new pet licensing program. - • Two shot and licensing clinic were held in January 2004. • A deal was negotiated with AVID Microchip to lower the cost of the.implant to$20 each—which includes the lifetime database registry(regularly$15)and the implant cost(around$25). • Information articles were-places"in the Blue Mountain.Outlook in several editions outlining the new program and introducing Colton Animal Control Officers to the public." DISCUSSION/ANALYSIS It has been one year since the Animal Control Contract has been awarded to the City of Colton and,the shelter contract with the City of San Bernardino. Staff has done an analysis on the program, the licensing :1 totals, and a cost analysis. Below are the highlights: , • Total dog licenses in 2003 with the County of;San Bernardino = 898(and decreasing) • Current dog licenses to,date with'the City of,Colton = 1,446 • Staff projected-licensing revenue's at$26,874 for the first year • Actual licensing revenue was$32;484 • A three-year projection of the Colton contract shows an overall deficit of$5,077 due to lower than expected shelter fees. This can be explained since more dogs are licensed, there are fewer trips to the shelter for found dogs. In addition, the shelter was not charging a license deposit fee up until September 2004. • Should the city have continued the contract with the County of San Bernardino,the best ' projection for a three-year deficit would have been$13,065. This projection surmises that licensing activity would be back to the 2002 level-of 1,100 licenses. The County's figures showed a licensinb decrease of 20% in one year--down to 898 licenses in 2003. , Projected FY 2004/2005 FY Numbers 200 i/200 Represent Records Projected FY ase "® and FY 2003/2004 -eco _. 2QD}20 Projections 2005/2006 July,-Jun u; —O�c;, oar emu_- Jul —Jun Jul -Jun Revenue I License Fees (Single year 25,140 :$ 2;_ 1„4fl $ 26,609 29,375 $ „I License Fees Multi ear $ 7,344 �. ,9$5 $ 4,985 2,579 $ Animal Returns/From Trucks $ 400 {1 6a $ 400 400! Adoption/Rescue From Shelter $ est $ 1,267 8Q 920 $ 3,000 3,000 County Renewal Estimates ,., $ 3,304 2,354 Total Revenues 34,151 7�2;, $ 38,297 37,708 Expenses $ $ City of Colton 26;333 9,50 $ 39,500 39,500 $ SB City Animal Shelter $ 2,356 ,.09Q ,L , 68`� $ 2,772 2,772 $ Disposal Fee $ 500 70 $ 750 750 $ $ Total Expenses 29,1894, ;3`., $ 43,022 43,022 $ $ $ Total Revenue (Expenses) $ 4,962 ., (4,725) (5,314 Total Licenses Sold In Grand Terrace Since Adoption of New-Program 1,106 i Licenses To Be Added From County Renewals • 340 Estimated Total 1,446 i 1. CONCLUSION Staff has been very satisfied with the services of the Colton Animal Control Officers and staff. The trend of declining dog licenses have been reversed, revenue projections have been surpassed, and staff feels that the services and convenience factors to the residents of Grand Terrace have been increased. I j • I