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02/13/2003 f1LE ,C0-PY CtTC ) GROND TERR CE/ February 13, 2003 , 22795 Barton Road Grand Terrace California 92313-5295 — i Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 " CITY OF, GRAND- TERRACE Lee Ann Garcia Mnyor CRAXITY•COUNCIL Maryetta Ferrc ' •Mnyor ProTem REGULAR MEETINGS ' . Herman Hilkey DonLarki' 2ND AND 4TH Thursdays - 6:00 pm., Bea Cortes Council Members ` Thomas J.Schwab City Manager - Council Chambers =Grand Terrace Civic Center 22795'Barton' Road Grand Terrace, CA,92313-5295' - CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS FEBRUARY 13, 2003 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road .CITY COMPLIES WITH ,-TIE ;REU SPECIAL SSISTNf- ART-ICIP TE N;T S,MEET -PLEASE tALL,"TIM CIYYr CLERKI 8Q '"LEAST.A&HOURS'PRIOR'T.0.',* OFFICE: (,9Q9)--8 �-6621 THE. ......... 244 �MEETJN C'2 j -T iNiC 'T OTHER THAN'UNDER--P,,VB.L,'Ii�-�"I'� E� 6,' RESS*THE- FTY,'C0 RRING5 HEMEETEqG�" FSiR X.OMMENT'YOUA -,A - Qi&S'TT'0%SPEAK FORM:;kVA]i' -ATITIW.' 'ERK SPEAKERS�WILLMEtALL k ,-ENTRANCKAN6i-ki —'s RS ,ONBY.1,M".,MAYOR-A--T� : AT ..... ..... APT PRI Call to Order- Invocation- Pledge of Allegiance- Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 01-23-2003 Minutes Approve 2. Annual Statement of Investment Policy Adopt 3. Combined Cash and Investments Treasury Report for Quarter Accept Ended December 31,2002 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register Dated 02-13-2003 Approve B. Ratify 02-13-2003 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 01-23-2003 Minutes Approve E. Annual Financial Report for Fiscal Year Ending June 30, Accept 2002 F. Combined Cash and Investments Treasury Report for Accept Quarter Ended December 31,2002 G. Annual Statement of Investment Policy Adopt H. Offer of Dedication-Britton Way at Mt.Vernon Avenue I Accept COUNCIL AGENDA 02-13-2003 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION I. Notice of Completion-Phase III of the Bicycle& Accept Pedestrian Project J. Award Contract-LED Lamp Retrofit,Battery Backup Approve Systems and Routine Maintenance K. Use of Riverside Highland Water Company Pipe Line for Accept Drainage Purposes L. SANBAG Letter and Information Regarding Commitment of Measure I Funds Toward Work on the Interstate 215 South M. Resolution Amending the Regular Meeting Day for the Approve Emergency Operations Committee 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of January 6,2003 Accept B. Council Reports 6. PUBLIC HEARINGS A. Resolution Approving Tentative Tract Map No.02-01 Approve (County Recorder's Number 16474)and E-02-18 Subdivide a 4.65 Acre Parcel into 15 Lots and One Remainder Lot 7. UNFINISHED BUSINESS A. Review and Assign Representatives/Alternates to Various Continue Government Organizations 8. NEW BUSINESS A. Request from SANBAG for Council Members to be Nominate Nominated to Serve on Panels for the Purpose of Consultant Selection for 1-215 South Project 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,FEBRUARY 27,.2003. ....................................................................................................................... AGENDA ITEM REQUESTS FOR THE 02-27-2003 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 02-20-2003. PEMOING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JANUARY 23,2003 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on January 23, 2003 at 6:00 p.m. PRESENT: Lee Ann Garcia, Chairman Maryetta Ferr6, Vice-Chairman Don Larkin, Agency Member Bea Cortes,Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander,Building& Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff s Department John Harper, City Attorney ABSENT: Herman Hilkey,Agency Member APPROVAL OF 01-09-2003 MINUTES CRA-2003-02 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER CORTES,CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT),to approve the January 9, 2003 Community Redevelopment Agency Minutes. ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2002 CRA-2003-03 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER CORTES,CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT),to accept the Audited Financial Statements of the Community Redevelopment Agency of the City of Grand Terrace for the Fiscal Year Ended June 30, 2002. AUTHORIZATION TO RELEASE BID - ROLLINS PARK RESTROOM/CONCESSION BUILDING CRA-2003-04 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCY MEMBER LARK IN,CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT),to authorize the City Clerk to Publish the Rollins Park Restroom/Concession Building Bid Documents According to City Policy and Procedures. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes January 23,2003 Page 2 Chairman Garcia adj ourned the Community Redevelopment Agency Meeting at 6:15 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday,February 13,2003 at 6:00 p.m. SECRETARY of the Community Redevelopment _ Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace o-,l CITY OF GRAND TERRACE REDEVELOPMENT AGENCY Finance Dept 77, F;�F-'°R O CRA ITEM(X) COUNCIL ITEM MEETING DATE : February 13, 2003 AGENDA ITEM SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the Treasurer present an annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in January 2002. The Policy is the same for both Agency and City. No changes are proposed at.this time. The Local Agency Investment Fund of the State Treasury (LAIF) has increased its maximum investment per-agency to $40 Million. Staff recommends that Agency Board. Adopt annual Statement of CRA Investment Policy CRA AGENDA ITEM NO. COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 1. 0 POLICY It is the policy of the CPA of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the CPA and conforming to all statutes governing the investment of CRA funds . 2 . 0 SCOPE This investment policy applies to all financial assets of the CRA. These funds are audited annually and accounted for in the Comprehensive Annual Report . Funds include the General Fund, Special Revenue Funds, Trust Funds, Debt Service Funds and any other CRA Funds . 3 . 0 PRUDENCE Investments shall be made with judgment and care -under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security' s credit risk or market price changes . 4 . 0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be : 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the CRA shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio . To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio. -1- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the CRA to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and -the cash flow characteristics of the portfolio. 5 . 0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code 53601, et seq. Management of Bond Funds is controlled be Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to : safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the treasurer. 6 . 0 ETHICS AND CONFLICTS OF INTEREST Officers and employees. involved in the investment process r shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agency will prohibit the utilization of outside investment advisors . -2- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY The Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . 8 . 0 AUTHORIZED INVESTMENTS: The CRA of Grand Terrace is empowered by statute and authorized by Agency Board to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or state deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance . D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The treasurer may, at his discretion, waive security for that portion of a deposit that already is covered by federal or state deposit insurance. E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or state deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. F. SECURITIES ISSUED BY FEDERAL AGENCIES. -3- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special Fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment policy that will differ from the CRA. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to U.S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . I. POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as Local Government Investment Pools sponsored by Counties and Joint Powers Authorities . These entities y may have their own investment policy that will differ from that of the CRA of the City of Grand Terrace. 9 .0 COLLATERALIZATION: All certificates of deposit must be collateralized by U. S . Treasury obligations held by a third party. The Treasurer my waive this requirement up to the amount already insured by federal or state deposit insurance. 10 . SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be - conducted on a delivery VS . payment (DVP) basis and shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U. S . Government . -4- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 11. DIVERSIFICATION: The CRA will diversify its investments by security type and institution. 12 . INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Agency Board and adopted by resolution of the CPA. This policy has been reviewed and approved by the CRA Board on February 13 , 2003 . - 5 - COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY Adopted by Board 5/08/97 Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/25/00 Adopted 1/25/01 Adopted 2/14/02 - 6 - CRA of the CITY OF GRAND TERRACE 7�:- SJT,-VA-F—V--'REV rtment o ROND TERR CRA ITEM(X) COUNCIL ITEM MEETING DATE: February 13, 2003 AGENDA ITEM SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED DECEMBER 3 1; 2002 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are required to present quarterly investment reports to their governing boards in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1) Report must be produced 30 days after end of quarter, 2)Report must comment on compliance with investment policy, 3)Report must comment if agency has ability to meet expenditures for next six months, 4)Report must include a description of the investment, type of investment, issuer, investment pool or program information, date of maturity and amount invested, 5)Report must include book value and current market value of each investment, 6)Report must indicate source of the market valuation. CRA AGENDA ITEM NO. CRA of the CITY OF GRAND TERRACE Page 2 The CRA and City engaged the consulting division of Vavrinek, Trine, Day and Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in preparation of a combined investment report. The scope of their work includes a review of the quarterly investment statements and bank statements, a compliance review with the investment policy and government code, obtaining market valuations and preparing the report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. Staff welcomes any questions or comments from the Agency Board. Staff Recommends that the Agency Board: Accept the Combined Cash and Investments Treasury Report for the Quarter Ended December 31, 2002. Check Register it :d February 13, 2003 vchlist Voucher List �� F r Page: 1 02/04/2003 4:49:18PM CITY OF GRAND TERRACE C®W'i, ` APPROVAL Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51141 1/21/2003 006983 THIERRY, CHRISTIE 012603 BIRTHDAY BONUS 10-140-110-000-000 50.00 Total : 50.00 51142 1/22/2003 005584 PETTY CASH 012203 PETTY CASH REIMB 10-120-210-000-000 19.45 10-140-270-000-000 34.00 10-180-268-000-000 69.04 10-190-210=000-000 63.66 10-450-245-000-000 29.94 10-804-220-000-000 14.99 10-808-248-000-000 17.82 16-900-254-000-000 6.45 34-400-210-000-000 50.95 34-400-220-000-000 5.64 34-700-775-000-000 56.65 Total : 368.59 51143 1/22/2003 010079 CASH 011703 BID ON 22661-C PALM AVE. - 34-700-783-000-000 100,000.00 Total : 100,000.00 51144 1/27/2003 003200 HILKEY, HERMAN 012203 HILKEY INSURANCE BENEFITS 10-110-142-000-000 3,600.00 Total : 3,600.00 51145" 1/27/2003 001685 CALIFORNIA JOINT POWERS 012203 2003 All Risk Property Ins. 10-190-260-000-000 33,515.00 Total : 33,515.00 51146 1/28/2003 001038 VERIZON WIRELESS-LA Ia4778500011 Dec. Cell Service-C. Care 10-440-235-000-000 80.81 Total : 80.81 51147 1/28/2003 001907 COSTCO#478 478060009868 CHILD CARE SUPPLIES 10-440-220-000-000 8.00 - 10-440-228-000-000 36.64 i COUNCIL AGENDA ITEM NO. Page: 1 vchlist Voucher List Page: 2 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51147 1/28/2003 001907 COSTCO#478 (Continued) Total : 44.64 51148 1/29/2003 005529 PACIFIC BELL Dec. 2002 Phone usage/charges/DSL 10-440-235-000-000 51.10 10-450-235-000-000 53.00 10-190-235-000-000 179.46 Total : 283.56 51149 1/29/2003 005702 PUBLIC EMPLOYEES RETIREMENT 11703 PERS FOR PAYROLL END 1/17/03 10-022-62-00 4,127.35 Total : 4,127.35 51150 1/30/2003 010160 CA. DEPT OF MOTOR VEHICLES 012303 Class B License-L. Rayburn 10-440-270-000-000 64.00 Total : 64.00 51151 1/30/2003 010160 CA. DEPT OF MOTOR VEHICLES 012303 Class B License-D. Bates 10-440-270-000-000 64.00 Total : 64.00 51152 1/30/2003 001206 ARROWHEAD CREDIT UNION Dec. 2002 Dec. VISA Charqes 10-110-270-000-000 439.20 10-120-210-000-000 45.93 10-125-270-000-000 491.91 10-180-245-000-000 34.41 10-180-268-000-000 60.08 10-440-223-000-000 300.00 10-440-225-000-000 105.62 16-900-254-000-000 64.48 34-400-210-000-000 29.80 Total : 1,571.43 51153 2/3/2003 005586 PETTY CASH 020303 Reimburse petty cash-child care 10-440-219-000-000 10.93 10-440-220-000-000 2.82 10-440-221-000-000 105.08 10-440-223-000-000 273.53 10-440-228-000-000 73.11 Page: 2 ,i vchlist Vqjuuher List Page: 3 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51153 2/3/2003 005586 PETTY CASH (Continued) Total : 465.47 51154 2/3/2003 006459 S.B. COUNTY CLERK OF THE BOARD 013103 Hansberqer dinner 2/5 re budqet 10-110-270-000-000 21.00 10-120-270-000-000 21.00 Total : 42.00 51155 2/3/2003 006315 ROLLINS, RICHARD Jan. 2003 Jan. Open/Close/Clean Parks 10-450-245-000-000 1,131.50 Total : 1,131.50 51156 2/4/2003 010080 GERHARD, GARY 020803 BIRTHDAY BONUS 34-400-110-000-000 50.00 Total : 50.00 51157 2/4/2003 003420 INLAND COUNTIES INSURANCE SVCS 020103 DENTAL&VISION FEB 2003 10-022-63-00 861.14 Total : 861.14 51158 2/4/2003 004632 METLIFE 020103 METLIFE FOR FEBRUARY 2003 10-022-63-00 219.00 Total : 219.00 51159 2/4/2003 005452 PACIFICARE OF CALIFORNIA 020103 PACIFICARE HEALTH INS Page: 3 vchlist Voucher List Page: 4 02/04/2003 ' 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51159 2/4/2003 005452 PACIFICARE OF CALIFORNIA (Continued) 10-120-142-000-000 427.48 10-125-142-000-000 378.30 10-140-142-000-000 1,285.80 10-172-142-000-000 162.96 10-175-142-000-000 130.36 10-180-142-000-000 616.63 10-370-142-000-000 _ 390.78 10-380-142-000-000 213.74 10-440-142-000-000 427.48 10-450-142-000-000 189.15 21-572-142-000-000 213.74 32-370-142-000-000 111.65 34-400-142-000-000 1,030.95 34-800-142-000-000 166.53 10-022-61-00 166.53 10-022-63-00 6,121.12 Total : 12,033.20 51160 2/4/2003 006772 STANDARD INSURANCE COMPANY 020103 STANDARD INS-LIFE AND DISABILITY 10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 83.25 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 25.44 34-800-142-000-000 10.50 10-022-63-00 1,217.38 Total : 1,436.13 Page: 4 vchlist VOU61her List Page: 5 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51161 2/4/2003 004587 MANAGED HEALTH NETWORK 020103 MANAGED HEALTH NETWORK 10-120-142-000-000 23.82 10-125-142-000-000 23.82 10-140-142-000-000 35.73 10-172-142-000-000 5.96 10-175-1.42-000-000 4.76 10-180-142-000-000 35.74 10-370-142-000-000 16.68 10-380-142-000-000 11.91 10-440-142-000-000 297.75 10-450-142-000-000 11:91 21-572-142-000-000 11.90 32-370-142-000-000 4.76 34-400-142-000-000' 51.21 34-800-142-000-000 23.82 Total : 559.77 51162 2/13/2003 010019 5 POINT AUTO SERVICE 4747 Replace Steering Gear Box-C. Care Van 10-440-272-000-000 452.86 Total : 452.86 51163, 2/13/2003 001151 AMERICAN BUSINESS SYSTEMS 02282600 Annual mail machine&scale 10-190-211-000-000 460.00 Total : 460.00 51164 2/13/2003 010158 AMSTERDAM PRINTING 011703 50 2003 Attendance Recorders 10-440-219-000-000 39.95 Total : 39.95 51165 2/13/2003 001456 BOISE CASCADE OFFICE PRODUCTS 212323 Office supplies 10-180-210-000-000 5.17 270365 Laseriet cartridge 34-400-210-000-000 98.96 Page: 5 vchlist Voucher List Page: 6 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51165 2/13/2003 001456 BOISE CASCADE OFFICE PRODUCTS (Continued) 277065 Office Supplies 10-110-210-000-000 26.64 10-120-210-000-000 30.42 10-110-210-000-000 2.06 10-120-210-000-000 2.36 296562 Office Supplies 10-180-210-000-000 42.86 10-370-210-000-000 4.11 10-180-210-000-000 3.32 10-370-210-000-000 0.32 299074 Office Supplies 10-140-210-000-000 4.37 10-190-210-000-000 46.49 10-140-210-000-000 0.34 10-190-210-000-000 3.60 431788 Office Supplies 10-140-210-000-000 5.25 10-190-212-000-000 50.60 10-140-210=000-000 0.41 10-190-212-000-000 3.92 453921 Office Supplies 10-140-210-000-000 5.26` 10-190-210-000-000 25.72 10-140-210-000-000 0.41 10-190-210-000-000' 1.99 464724 CREDIT ORIG. INV.#85277065 10-110-210-000-000 A 4.70 516706 Office Supplies 10-180-210-000-000 24.34 Total : 374.22 51166 2/13/2003 001713 CA. DEPT. OF TRANSPORTATION 162808 Dec. 1215 Fwy Maint& Energy 16-510-238-000-000 165.15 Total : 165.15 51167 2/13/2003 001875 COMPREHENSIVE PLANNING SVCS. 5-1/6/032-GT CONSULTING SERVICES Page: 6 r ` i vchlist Vf'.'her List ( Page: 7 02/04/2003 4:40:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51161 2/13/2003 001875 COMPREHENSIVE PLANNING SVCS. (Continued) 10-370-250-000-000 850.00 Total : 850.00 51168 2/13/2003 001909 COVERBIND CORPORATION 75633 Blue Covers 34-400-210-000-000 - 233.87 Total : 233.87 51169 2/13/2003 001930 DAILY JOURNAL CORPORATION B482757 PUBLICATION OF PUBLIC NOTICES IN SUN 10-370-230-000-000 82.50 B482767- PUBLICATION OF PUBLIC-NOTICES IN SUN 10-370-230-000=000 75.00 B482773 PUBLICATION OF PUBLIC NOTICES IN SUN 10-370-230-000-000 80.25 B483627 LEGAL ADVERTISING 10=125-230-000-000 34.50 B489221 LEGAL ADVERTISING 10-125-230-000-000 34.50 B489223 LEGAL ADVERTISING 10-125-230-000-000 33.75 B490844 LEGAL ADVERTISING 10-125-230-000-000- 31.50 B49,1558 LEGAL ADVERTISING f 10-125-230-000-000 33.75 B491816 LEGAL ADVERTISING 10-125-230-000-000 30.75 Total : 436.50 51170 2/13/2003 001942 DATA TICKET INC. 7274 PROCESS PARKING TICKETS 10-140-255-000-000 100.00 Total : 100.00 51171 2/13/2003. 010055 EMPIRE DEVELOPMENT SOLUTIONS 2002:24 COMMERCE WAY-REDEVELOPMENT CONSULT 32-370-250-000-000 2,530.00 Total : 2,530.00 51172 2/13/2003 002280 EVER READY EMBROIDERY 150559 Maint Jackets/loqos& names Page: 7 vchlist Voucher List Page: 8 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51172 2/13/2003 002280 EVER READY EMBROIDERY (Continued) 10-180-220-000-000 316.52 Total : 316.52 51173 2/13/2003 002727 FREEMAN COMPANY, J R 230791-0 OFFICE SUPPLIES-TONER FOR FAX MACHINE 10-1.90-210-000-000 51.61 230791-Oa OFFICE SUPPLIES 10-125-210-000-000 126.94 230791-2 Magic Tape 10-804-210-000-000 28.90 Total : 207.45 51174 2/13/2003 002740 FRUIT GROWERS SUPPLY 32051428 PVC &flashlight 10-450-710-000-000 9.87 32051473 PVC 10-450-710-000-000 8.73 32051508 PARK MAINT AND SUPPLIES 10-450-245-000-000 34.55 10-450-245-000-000 2.68 32051639 Cultivator& PVC 10-450-710-000-000 15.64 32051663 PVC supplies 10-450-710-000-000 9.50 32051741 PVC 10-450-710-000-000 21.55 32051873 PVC 10-450-710-000-000 76.08 32051942 PVC 10-450-710-000-000 19.91 32051943 PVC 10-450-710-000-000 3.02 32052085 _Weed killer 10-450-710-000-000 130.75 32052114 Pest Control equip. 10-450-246-000-000 20.78 Page: 8 vchlist Voucher List Page: 9 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51.174 2/13/2003 002740 FRUIT GROWERS SUPPLY (Continued) Total : 353.06 51175 2/13/2003 010153 GCS WESTERN POWER & EQUIPMENT x64131 TY 505276 Wire Segment AssV 16-900-254-000-000 216.62 Total': 216.62 51176 2/13/2003 010152 GREATER RIVERSIDE CHAMBER Step 3 lunch Step 3 Luncheon 10-180-268-000-000 45.00 Total : 45.00 51177 2/13/2003 003020 GREENWOOD'S UNIFORM COMPANY 90168 Uniform-T. Cahill 14-411-223-000-000 105.54 90502 Vehicle/Penal Code Books 14-411-210-000-000 120.59 91519 Vehicle/Penal Code Books 14-411-210-000-000 80.77 Total : 306.90 51178 2/13/2003 003152 HARPER & BURNS LLPN 010703 Dec. Legal Services Rendered 10-160-250-000-000 1,180.00 Total : 1,180.00 51179 2/13/2003 003210 HOME DEPOT 279/3020146 BARTON RD BEAUTIFICATION 10-450-710-000-000 2.72 10-450-710-000-000 0.21 294/0100411 Liqhts/siqns 10-450-710-000-000 114.72 300/3020095 Maint/repair supplies 10-180-245-000-000 23.88 315/4292254 SMALL TOOLS 10-180-218-000-000 5.'03 315/4292254A SMALL TOOLS 10-180-218-000-000 24.73 321/4082252 HARWARE SUPPLY 10-180-245-000-000 36.30 321/4082252b Fire Extinquisher-C. Care Van 10-440-272-000-000 9.97 Page: 9 vchlist Voucher List Page: 10 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51179 2/13/2003 003210 HOME DEPOT (Continued) 327/2012343 Maint/repair supplies .10-180-246-000-000 50.01 363/7290312 PARK SUPPLIES 10-450-246-000-000 71.08 Total : 338.65 51180 2/13/2003 003213 HONEYWELL INTERNATIONAL INC. 2257HB595 HVAC 10-440-246-000-000 1,106.50 10-805-246-000-000 1,106.50 Total : 2,213.00 51181 2/13/2003 003216 HOUSTON & HARRIS 8496 Dec. SEWER MAINTENANCE/HYDRO WASHING 21-573-602-000-000 944.55 Total : 944.55 51182 2/13/2003 003224 HYDRO-SCAPE PRODUCTS INC. 2659418-00 Barton Rd. Irrigation supplies 10-450-710-000-000 196.62 2666153-00 Irrigation Supplies 10-450-710-000-000 16.70 Total : 213.32 51183 2/13/2003 003490 INMARK/VICTOR 15326 name plates, tags& brass plates 10-110-210-000-000 51.41 Total : 51.41 51184 2/13/2003 003800 JAGUAR COMPUTER SYSTEMS INC 25827 POWER SUPPLY-ADP SERVER 10-140-210-000-000 42.00 10-140-210-000-000 3.26 Total : 45.26 51185 2/13/2003 003850 JANI-KING OF COLTON 12A20362 CLEANING-Child care carpet/chairs 10-440-244-000-000 80.00 Total : 80.00 51186 2/13/2003 003856 JON'S FLAGS& POLES F28955 4'x 6' US flag 10-180-220-000-000 56.03 Page: 10 vchlist Vi,,,'`,her List Page: 11 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51186 2/13/2003 003856 JON'S FLAGS &POLES (Continued) Total : 56.03 51187 2/13/2003 004380 LEGEND BUILDING MAINTENANCE DEC122002333 JANITORIAL SERVICES 10-180-245-000-000 250.00 Total : 250.00 51188 2/13/2003 004620 MCI TELECOMMUNICATIONS 9969734 Phone usage/service charges 10-190-235-000-000 39.56 10-440-235-000-000 324.43 10-450-235-000-000 17.34 10-805-235-000-000 37.62 0969734cm CREDIT-BILLING ADJUSTMENT FROM 2002 10-190-235-000-000 -27.46 10-440-235-000-000 -201.36 10-450-235-000-000 -13.87 10-805-235-000-000 -18.81 Total : 157.45 51189 2/13/2003 010097 NEXTEL COMMUNICATIONS 410575025001 NEXTEL PHONE SERVICE 10-180-240-000-000 645.29 10-440-235-000-000 110.37 Total : 755.66 51190 2/13/2003 010041 NOLTE ASSOCIATES INC. IE019900 G.T. ROAD WIDENING PROJECT 32-370-255-000-000 4,537.50 IE020200 TOPO MAP NE CORNER G.T. RD./BARTON RD 34-500-722-000-000 2,000.00 Total : 6,537.50 51191 2/13/2003 010041 NOLTE ASSOCIATES INC. IE018802 STORM DRAIN IMPOROVEMENTS 12-903-703-000-000 93.20 Total : 93.20 51192 2/13/2003 005450 OTIS ELEVATOR COMPANY SAU06425V203 ANNUAL ELEVATOR MAINTENANCE 10-180-245-000-000 248.96 Total : 248.96 51193 2/13/2003 .005529 PACIFIC BELL 011403 Phone fees Page: 11 vchlist Voucher List Page: 12 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51193 2/13/2003 005529 PACIFIC BELL (Continued) 10-190-235-000-000 1.67 011603 C. Care phone service 10-440-235-000-000 15.91 Total : 17.58 51194 2/13/2003 005670 PRESS ENTERPRISE 26-204 52 wks delivery to City Hall 10-120-210-000-000 150.80 Total : 150.80 51195 2/13/2003 005688 PROTECTION ONE 2588440 Replace alarm battery-City Hall 10-180-247-000-000 173.07 Total : 173.07 51196 2/13/2003 006069 RED WING SHOE STORE 0350031140 Work shoes-Torres 10-180-218-000-000 116.37 Total : 116.37 51197 2/13/2003 005673 RENTAL SERVICE CORPORATION 15084285-001 Trencher rental 10-180-240-000-000 99.14 Total : 99.14 51198 2/13/2003 006285 RIVERSIDE HIGHLAND WATER CO 08178001 12548 Mirado-water stock transfer 34-700-771-000-000 60.03 Total : 60.03 51199 2/13/2003 006310 ROADRUNNER STORAGE 012303 Feb. Storage Fee 10-140-241-000-000 63.00 Total : 63.00 51200 2/13/2003 006335 ROQUET PAVING INC. 0105-03 MANHOLE WORK 21-573-250-000-000 6,600.00 21-573-250-000-000 8,850.00 0105A-03 MANHOLE WORK 21-573-250-000-000 525.00 Total : 10,975.00 51201 2/13/2003 006451 S.B. COUNTY ASSESSOR 99157 SUBSCRIBTIONS TO PARCEL MAP REVISIONS Page: 12 vchlist Voucher List Page: 13 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51201 2/13/2003 006451 S.B. COUNTY ASSESSOR (Continued) 10-370-220-000-000 6.00 Total : 6.00 51202 2/13/2003 006453 S.B. COUNTY AUDITOR/CONTROLLER 470 BOOKING FEES 10-410-259-000-000 2,236.08 Total : 2,236.08 51203 2/13/2003 006524 S.B. COUNTY AUDITOR/CONTROLLER 020463 Lien release#0277-462-05 21-572-210-000-000 12.00 Total : 12.00 51204 2/13/2003 006505 S.B. COUNTY FIRE DEPARTMENT 2002-11 Dec. child care fuel 10-440-272-000-000 19.65 Total : 19.65 51205 2/13/2003- 006560 S.B. COUNTY WASTE SYSTEMS DIV. Dec. 2003 DUMP CHARGES 16-900-253-000-000 24.61 Total : -24.61 51206 2/13/2003 006655 SIGNAL MAINTENANCE INC. SI214125 SIGNAL MAINT& REPAIRS 16-510-255-000-000 363.52 Total : 363.52 51207 2/13/2003 006720 SO.CA.EDISON COMPANY Jan. 2003 Jan. Electricity-city facilities 34-400-238-000-000 64.49 10-175--238-000-000 23.45 10-172-238-000-000 29.32 10-440-238-000-000 330.86 . 10-190-238-000-000 2,315.76 10-450-238-000-000 725.55 16-510-238-'000-000 607.99 15-500-601-000-000 19.67 34-700-769-000-000 1.84, 34-700-771-000-000 1.84 10-805-238-000-000 615.81 Total : 4,736.58 Page: 13 vchlist Voucher List Page: 14 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 51208 2/13/2003 006898 SYSCO FOOD SERVICES OF L.A. 3011511767 Child Care FOOD SUPPLIES 10-440-220-000-000 560.44 3012210146 CHILD CARE FOOD SUPPLIES 10-440-220-000-000 580.28 3012909887 CHILD CARE FOOD SUPPLIES 10440-220-000-000 551.45 Total : 1,692.17 51209 2/13/2003 007102 "T.Y.LIN INTERNATIONAL-MCDANIEL 0301035 BRIDGE 47-100-250-001-000 3,397.93 Total : 3,397.93 51210 2/13/2003 010091 TELEPACIFIC COMMUNICATIONS 277491-0 Jan. phone service/charges 10-190-235-000-000 884.34 Total : 884.34 51211 2/13/2008 006994 TIMELESS PLAQUES AWARDS 8571 3 plaques-Citizen Patrol 14-411-220-000-000 133.91 Total : 133.91 51212 2/13/2003 010159 TRACIE'S FLORAL CREATIONS 012303 Sympathy Flowers 10-190-220-000-000 61.24 Total : 61.24 51213 2/13/2003 007795 WAXIE 56614175 03 MAINTENANCE SUPPLIES 10-180-245-000-000 43.92 Total : 43.92 51214 2/13/2003 007843 WEST COAST ARBORISTS INC 26643 12548 Mirado tree/stump removal 34-700-771-000-000 2,403.00 Total : 2,403.00 51215 2/13/2003 007880 WEST GROUP 803614190 LEGISLATIVE UPDATES 10-125-250-000-000 265.36 Total : 265.36 51216 2/13/2003 007854 WESTERN EXTERMINATORS CO 144717 PEST CONTROL Page: 14 vchlist V6ui:her List Page: 15 02/04/2003 4:49:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51216 2/13/2003 007854 WESTERN EXTERMINATORS CO (Continued) 10-180-245-000-000 95.00 10-440-245-000-000 35.00 10-805-245-000-000 28.00 34-400-246-000-000 32.00 Total : 190.00 51217 2/13/2003 007920 WILLDAN 062-6242 Bldg &Safety Plan Check Service 10-400-03 595.00 Total : 595.00 51218 2/13/2003 007938 WIRZ&COMPANY 31830 Mayor/Council business cards 10-110-210-000-000 113.14 Total : 113.14 51219 2/13/2003 007987 XEROX CORPORATION 093430814 XEROX DOWNSTAIRS COPIER 10-190-700-000-000 530.01 093430815 LEASE OF XEROX 460 DIGITAL COPIER 10-190-700-000-000 318.22 Total : 848.23 51220 2/13/2003 007995 ZUG, RICHARD 010403 Mowinq/handwork at Sr. Ctr 10-450-245-000=000 150.00 Total : 150.00 80 Vouchers for bank code: bofa Bank total : 210,652.35 80 Vouchers in this report Total vouchers : 210,652.35 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 15 P NDilMG C17V CITY OF GRAND TERRACE COUNT APPROVAL CITY COUNCIL MINUTES i I REGULAR MEETING-JANUARY 23, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on January 23, 2003, at 6:00 p.m. i PRESENT: Lee Ann Garcia, Mayor Maryetta Ferr6, Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander, Building& Safety Director Gary Koontz, Community Development Dire lctor John Harper, City Attorney Lt. Guerra, Sheriff's Department ABSENT: None I The meeting was opened with invocation by Mayor Pro Tem 14aryetta Ferr6,followed by the Pledge of Allegiance led by Mayor, Lee Ann Garcia. SPECIAL PRESENTATIONS 2A. Home of Distinction Award Assistant City Manager Berry announced that this is tihe fourth Home of Distinction Award this year and that the winners are Michael and Patricia Esquer,who live at 22255 Mavis. I Mayor Garcia presented the'Home of Distinction Award to Michael and Patricia Esquer. I NEW BUSINESS i 8A. Recreational Vehicle Review a Margaret Reagan, 23083 Hampton Court, asked the Council to focus on the community as a whole and to consider the needs and wants of the entire community when making their decision with regards to RV parking. COUNCIL AGENDA ITEM NO® Council Minutes January 23,2003 Page 2 Sharon Lofgran,22960 Cardinal Street,concurred with all of the comments of Mrs.Reagan. She expressed her concern with the 10.5 foot setback. She questioned whether the City will be going out and measuring set back lines and how will a fifth wheel be measured. She also questioned whether a large truck would require a permit as well. Robert Stirling,22821 Wren Street, expressed his concern with the 10.5 setback. He feels that RV's should be parked at least three feet from the sidewalk. He is concerned with safety issues. Kathryn Sedzmak, 22770 Kentfield Street, questioned whether setback start with the body of the trailer or the tongue of the trailer. Ray Donaldson, 22696 Arliss Drive, indicated that older homes in Grand Terrace have shorter setbacks. He questioned if visitors with RV's are subject to the permit fees. He feels that the entire community needs to be looked at due to difference in setbacks. Jerry Glander,Building and SafetyDirector,indicated that there seems to be some confusion with the easement areas. He indicated that normal tracked subdivision on a local street which is 60 feet in width will have 36 feet of actual paving in width,half of 36 is 18 plus 12 puts you at 30 feet to the front of the property line. The 12 feet back from the face of the curb is there for utility purposes. The definition of public right-of-way by Grand Terrace Municipal Code section 18.80.30 is any street alley or similar part of land from the ground to the sky which is deeded, dedicated or otherwise permanently appropriated to the public for public use. The easiest way to measure the property line is to measure from the centerline back 30 feet,which is where the homeowners property line usually begins. There is normally a 25 foot setback to the leading edge of the building. Steve Berry,Assistant City Manager addressed the questions of the residents. He stated that tricks would not require a permit. He stated that the measurement of fifth wheels would include the portion that attaches to the tow vehicle and that visitors staying at a residence would be required if they will be staying for an extended period of time. He indicated that the City works with the Community regarding code enforcement. Tom Schwab, City Manager indicated that trailers would be measured beginning at the tip of the tongue. Councilmember Larkin, requested that staff look into the parking of all vehicles in relation to the 10.5 foot setback. He also requested an analysis to the fee schedule and how it was determined. It was the consensus of the Council that staff move forward with the process of a new Ordinance for RV Parking with the inclusion of Councilmember Larkin's comments. Council Minutes January 23,2003 Page 3 CONSENT CALENDAR CC-2003-04 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve the following consent calendar items with the removal of item 3D: 3A. Approval of Check Register Dated January 23, 2003 3B. Ratify 01-23-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3E. CLEEP Grant Expenditures 3F. State COPS Grant FY 02-03 Allocation 3G. Offer of Dedication- 22888 Grand Terrace Road 3H. Conference Travel Authorization-Finance Director ITEM REMOVED FROM CONSENT CALENDAR 3D. Approval of 01-09-2003 Minutes CC-2003-05 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE,CARRIED 3-0-1-1 (COUNCILMEMBER HILKEY WAS ABSENT AND COUNCILMEMBER CORTES ABSTAINED), to approve the January 9, 2003 Minutes. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of December 9, 2002 CC-2003-06 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept toe December 9, 2002 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of January 6, 2002 b. Appoint New Members (Raborn&McElwee) CC-2003-07 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the January 6,2002 Minutes of the Emergency Operations Committee and to Council Minutes January 23,2003 Page 4 appoint Dorothy Raborn and Claire McElwee to the Emergency Operations Committee with to fill unexpired terms continuing to June 30, 2006. 3. Crime Prevention Committee a. Minutes of November 11, 2002 CC-2003-08 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the November 11, 2002 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Mayor Pro Tem Ferr6,reported that she attended the San Bernardino County Superintendent of the Schools State of the Education address, which was well attended along with Councilmember Cortes. The Superintendent has a three pronged vision which is to teach them well,keep them safe and prepare them for the future for every school and every student in San Bernardino which includes Grand Terrace. She felt that it was a very good presentation and the vision is very important to Grand Terrace as a community. She had the opportunity to attend the Grand Terrace City EOC training. Staff has been trained on what to do in the event of an emergency. She attended the Inland Empire Economic Partnership Public Policy and Government Affairs Committee Meeting. She felt the meeting was very interesting and informative. One of the speakers was a representative from Governor Davis' Office, Pete Aguilar, who gave an update on the State budget. She attended, with Mayor Garcia, the Legislative Task Force meeting. LOCAL was talked about quite a bit. She attended the ribbon cutting for De Marco Deli, which was very nicely done. Councilmember Larkin,reported that the Mayor presented the state of the City speech at the Chamber Luncheon. He felt that she did a good job describing some current and upcoming projects as well as the negative impacts of the Governor's proposed budget. The City will be forced to face many challenges and it is critical that the Council work close together as a team to ensure that they are effective so that not too much of staff time is taken up so that their limited time is utilized efficiently. He indicated that we need to work with other agencies and businesses to try to address the situation,however,most importantly,we need to work with our local legislators in addressing the severe problems that will happen if the Governor's budget is adopted. The goal should be what is good for the community. He requested that the Council be informed on what the Mayor will be speaking on in the future so that Council is able to answer questions as well. He congratulated Rex Edmundson for being selected as Business of the Month. He was not able to attend the Emergency Operations training and requested that a report be done on how it went. He suggested that some training be arranged for the Council on their role in the event of an emergency. He requested that a policy regarding the naming of parks and dedication plaques be agendized for Council consideration. Dennis Byas' granddaughter had open heart surgery and asked Council Minutes January 23,2003 Page 5 that everyone remember her in their prayers. He welcomed City Manager Schwab back. Councilmember Cortes, she reported that she attended a training seminar in Sacramento for newly elected council members. Part of the training included learning the roles of elected officials, understanding City departments, land use planning, finance and council and staff relations. They were also provided with resource guide. Councilmember Hilkev, indicated that the Governor's budget had been passed on to SANBAG. There is an amazing amount of cooperation going on at SANBAG. It is very important to keep the current priorities in line particularly finishing the 210 and the 215 through San Bernardino and the 215 through Grand Terrace. Mayor Garcia, questioned whether or not South 215 was still being funded. Councilmember Hilkev, responded that it has not been funded since 1991, however, it is a priority and they have allotted money for that project. There is funding for the environmental studies and the initial design. Mayor Garcia,directed staff to request a letter of commitment regarding the 1215 South. She welcomed City Manager Schwab. City Manager Schwab, said he was glad to be back. Mayor Garcia, expressed her appreciation for the Emergency Operations training that was held. She thanked the members of the Emergency Operations Committee and staff for their time and commitment. She reported that State has a plan called the California Transportation Plan 2025 and they are going through the State to get public input and she feels that the City should participate. The Legislative Task Force Meeting was very exciting. The Regional Representative, Nancy Cisneros, has been very busy with SOS and LOCAL. They will be working on a message to send out to the members of the community. Gloria McCleod will be holding a conference indicating her support for LOCAL. She thanked the Chamber of Commerce for the opportunity to speak at their luncheon. She encouraged businesses to attend their monthly luncheons. PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS 8B. Measure I Capital Improvement Plan (CIP) for FY 2003-2007 Council Minutes January 23,2003 Page 6 CC-2003-09 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-1 (MAYOR PRO TEM FERRE VOTED NO), to continue the Measure I Capital Improvement Plan (C]P) for FY 2003-2007 to the second meeting in February, 2003. 8C. Agreement with Site Management Services to Lease Utility Poles for Wireless Communications Facilities Mindy E.Hartstein,Esq.,representing Site Management Services,gave a brief presentation on their proposal to lease utility poles for wireless communications facilities. CC-2003-10 MOTION BY MAYOR PRO TEM FERRE, SECOND BY MAYOR GARCIA, CARRIED 5-0, to authorize the City Manager to execute an agreement with Site Management Services for the siting of wireless communications equipment on City street light poles with final approval of each site to come back to Council. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 8:15 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, February 13, 2003 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE Finance Dept 7-777--rTi�77'; -S THY RT CRA ITEM COUNCIL ITEM(X) MEETING DATE : February 13, 2003 AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2002 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2 .12 .030 .B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 2002 for your review and acceptance, and as a matter of public record. The audited report was prepared by the firm of Vavrinek, Trine, Day & Co. , LLP, Certified Public Accountants, with whom the Agency contracts to perform a financial and compliance audit. The City of Grand Terrace has received the highest possible opinion on its financial report. The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the City of Grand Terrace, as of June 30, 2002 and the results of its operations for the year then ended in conformity with generally accepted accounting principles . This report will be submitted to the State Controller' s Office as required by the Single Audit Act of 1984 and OMB Circular A-128 and A-133 as necessary. Staff Recommends that Council : ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2002 . COUNCIL AGENDA ITEM NOJ 13-7 I THE CITY OF GRAND TERRACE : STAFF REPORT"'," Finance' Department ' O �1 GRAHD TERR CE CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE: February 14, 2003 AGENDA ITEM SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED DECEMBER 31, 2002 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are required to present quarterly investment reports to their governing boards in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1)Report must be produced 30 days after end of quarter, 2) Report must comment on compliance with investment policy, 3) Report must comment if agency has ability to meet expenditures for next six months, 4) Report must include a description of the investment, type of investment, issuer, investment pool or program information, date of maturity and amount invested, 5)Report must include book value and current market value of each investment, 6)Report must indicate source of the market valuation. COUNCIL AGENDA ITEM No-3j_ THE CITY OF GRAND TERRACE Page 2 The CRA and City engaged the consulting division of Vavrinek, Trine, Day and Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in preparation of a combined investment report. The scope of their work includes a review of the quarterly investment statements and bank statements, a compliance review with the investment policy and government code, obtaining market valuations and preparing the report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. The report is included with the CRA agenda item. Staff welcomes any questions or comments from the City Council. Staff Recommends that the City Council: Accept the Combined Cash and'Investments Treasury Report for the Quarter Ended December 31, 2002. CITY OF GRAND TERRACE Finance Dept -- �:EP 1"AF F��R -V CRA ITEM( COUNCIL ITEM(X) MEETING DATE : February 13, 2003 AGENDA ITEM SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the City Treasurer present an annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in February 2002. The Policy is the same for both Agency and City. No changes are proposed at this time. The Local Agency Investment Fund of the State Treasury (LAIF)has increased its maximum investment per agency to $40 Million. Staff recom ends that Council: Adopt annual Statement of City Investment Policy COUNCIL AGENDA ITEM NO.] 5C- -1) CITY OF GRAND TERRACE INVESTMENT POLICY 1. 0 POLICY It is the policy of the City of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all statutes governing the investment of City funds . 2 . 0 SCOPE This investment policy applies to all financial assets of the City. These funds are audited annually and accounted for in the Comprehensive Annual Report . Funds include the General Fund, Special Revenue Funds, Trust Funds, Debt Service Funds and any other City Funds . 3 . 0 PRUDENCE Investments shall be made with judgment and care -under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security' s credit risk or market price changes . 4 . 0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be : 1 . SAFETY: Safety of principal is the foremost objective of the investment program,. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio . To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio. -1- CITY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5 . 0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code 53601, et seq. Management of Bond Funds is controlled be Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture . In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to: safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository 'agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the treasurer. 6 . 0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agency will prohibit the utilization of outside investment advisors . -2- CITY OF GRAND TERRACE INVESTMENT POLICY The Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments,- the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . 8 . 0 AUTHORIZED INVESTMENTS : The City of Grand Terrace is empowered by statute and authorized by Council to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS . C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or state deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The treasurer may, at his discretion, waive security for that portion of a deposit that already is covered by federal or state deposit insurance . E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or state deposit insurance . The Treasurer may waive collateralization in lieu of deposit insurance . F. SECURITIES ISSUED BY FEDERAL AGENCIES. -3- CITY OF GRAND TERRACE INVESTMENT POLICY G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special Fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment policy that will differ from the City. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided- that the portfolio of such investment company or investment trust is limited to U. S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as Local Government Investment Pools sponsored by Counties and Joint Powers Authorities . These entities may have their own investment policy that will differ from that of the City of Grand Terrace. 9 . 0 COLLATERALIZATION: All certificates of deposit must be collateralized by U. S . Treasury obligations held by a third party. The Treasurer my waive this requirement up to the amount already insured by federal or state deposit insurance. 10 . SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery VS . payment (DVP) basis and shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U. S . Government . -4- i CITY OF GRAND TERRACE INVESTMENT POLICY 11. DIVERSIFICATION: The City will diversify its investments by security type and institution. 12 . INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Council and adopted by resolution of the City. This policy has been reviewed and approved by the City Council on February 13 , 2003 . - 5 - CITY OF GRAND TERRACE INVESTMENT POLICY Adopted by council 5/08/97, Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/27/00 Adopted 1/25/01 Adopted 2/14/02 DATE: January 27, 2003 W.O.# 12-5.5914 ....... CRA( ) COUNCIL ITEM(X) MEETING DATE: February 13,2003 SUBJECT: Offer of Dedication ��UGH FUNDING REQUIRED NO FUNDING REQUIRED XX DEPARTMENT OF JILDING&SAFETY, Pursuant to Section 15.28.130 of the Grand Ter-race Municipal Code, an offer of dedication for PUBLIC WORKS street and public utility purposes has been submitted to the city per the conditions of approval to AND HOUSING build a dental office. 22795 Barton Road The property is located on the north side of Britton Way at Mt. Vernon Avenue, submitted by Suite B Serafin and Lourdes Bernardo. Grand Terrace California 92313-5295 Civic Center STAFF RECOMMENDS THAT THE CITY COUNCIL: (909) 825-3825 1. Accept the offer of dedication for street and utility purposes. Fax (909) 825-7506 2. Direct the City Clerk to record said document after the mayor has signed it. COUNCIL AGENDA ITEM No..J WHEN RECORDED MAIL TO: City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: 275-251-55 GRANT DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Serafm L. Bernardo,Jr. and Lourdes Bernardo,husband and wife as community property hereby GRANT to: The City of Grand Terrace, a Municipal Corporation for Public Streets and Public Utility purposes, the real property in the City of Grand Terrace, County of San Bernardino, State of California, described as on Exhibit"A" and shown on Exhibit`B", both are attached and by this reference mad apart of. n Serafm L. Bernardo, Jr. r. By: Lourdes Bernardo Date: CITY OF GRAND TERRACE By Mayor, City of Grand Terrace State of California County of )ss. City of Cf�P,*� On c�'�.Yl. J5 . ?L , before me, the undersigned, allotary Public in and for said State,personally appeared_Serafin L. Bernardo, Jr. & Lourdes Bernardo , to be the personfo,whose name@ subscribed to.the.within instrument and acknowledged to me that he/s13e ey executed the same in iiisflier/ eir authorized capacit (ies , and that by l is ter/ eir ignatureQQ pn the instrument the persoro, or the entity upon behalf of which the personcf acted, executed the instrument. WITNESS my hand and official sealArASHA € LLEE ;1C - ids pubffc: �� 1�L Un CITY OF GRAND TERRACE EXHIBIT "A" LEGAL DESCRIPTION OF AN OFFER OF DEDICATION FOR STREET WIDENING AND PUBLIC UTILITY PURPOSES FOR BRITTON WAY That portion of the land conveyed to Serafin L. Bernardo, Jr. and Lourdes Bernardo, husband and wife as Joint Tenants, in the City of Grand Terrace, San Bernardino County by Grant Deed recorded as Document No. 20010038904 on February 1, 2001 of Official Records of said County lying Southerly of the following described line; Beginning at the intersection of the South line of said Bernardo parcel and the West line of Mt. Vernon Avenue as shown on the map of Tract No. 13364, Map Book 203,Pages 89 through 92 inclusive. Said intersection is also a point on the Northerly line of Britton Way as shown on said Map of Tract No. 13364. Thence North 00°11'44"East along said West line of Mt. Vernon Avenue, a distance of 30.3 8 feet; Thence South 45*01'08"West, a distance of 21.15 feet; Thence South 89°50'33"West, a distance of 95.43 feet to the beginning of a curve concave to the South, having a radius of 180.00 feet; Thence Southwesterly along said curve through an angle of 21°02'22", an arc length of 66.10 feet to a point of reverse curve concave to the North, having a radius of 120.00 feet; Thence Southwesterly along said reverse curve, through a central angle of 21°02'22", an arc length of 44.06 feet to a point in the Easterly prolongation of the South line of Lot 13 of said Tract No. 13364. Thence South 89°50'33"West, a distance of 132.09 feet along said Easterly prolongation to the Southeast corner of said Lot 13 and the terminus of said described line. v William H. Addington, PLS EXHIBIT LINE TABLE CURVE TABLE L 1 N.00'11'44 E 30.38' NO. RADIUS DELTA ARC TANGENT L2 N.45'0 1'08"E. 21.15' Cl 150.00 21'02 22" 55.08' 27.85' SCALE. 1 60' L3 S 00'11'44"W. 10.00': C2 150.0021*02'22" 55.08' 27.85' L4 N.00'11'44 E 15.114= C3 120.00 21'02'22" 44.06' 22.28' • C4 180.00 2 1'02'22" 66.10' 33.43' Mires Av_E APN 275-251-47 I �I I0 Inn r= S.89'59'44 E 350.00' 4i N 2 APN 275-251-55 z N 6916;0 I Zo; 3 o C4 95.43' JI ca, I 2 132.09' �3 — S.89'5944 E. 214.00' 3� - - - - - _ — C2 N.89'50'33"E. 154.15' I v- - - - - - - - J _ _ 00 N.89'S0 33E ' 1 _ BNl17ON WAY IY C1 /l71.3 ZU3I9g-92 N.89 5033"E. �pND SUS` I ua>M t. o I .* ADDINGTON %15' E.G' o'aq ICE— � N . 82 l DATE: February 7,2003 /\�� W.O.# 12.629 V 01MMU /T),, y_ _ _ _ '.a?4::t-i- _n4'Fes:.- -.T; 1::"-'.. T - - 3:i� '''•"v`S':3,:?g'--i3 r:= .:.'y i'". 'a__7 - - - `STAFFf.��REPOR_T,�fq��• ..,.... �a C Y - - GRHND TER C CRA() COUNCIL ITEM(X) MEETING DATE: February 13,2003 1�oUGH Ho�� SUBJECT: Completion of Phase III of the Bicycle &Pedestrian Project FUNDING REQUIRED_ NO FUNDING REQUIRED XX DEPARTMENT OF UILDING& SAFETY, On February 14, 2002 City Council authorized the Director of Public Works to award a contract PUBLIC WORKS to the low bidder,Ayala&Sons for the completion of Phase III of the Bicycle&Pedestrian AND HOUSING Staging Areas. 22795 Barton Road The total estimated cost was$418,844.00.After the grant funds and all other available funds Suite B were applied to the project, there was still a shortage of$15,000 which was appropriated by the Grand Terrace California 92313-5295 Council. Civic Center (909) 825-3825 I am pleased to report that the project is now completed at a total cost of$375,364 which is Fax(909) 825-7506 $43,480 under budget. STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. Accept the project. 2. Direct the City Clerk to record the Notice of Completion. a COUNCIL AGENDA ITEM NO..Y3T C 1 N. RARD TERR C Community Services Department Staff Report MEETING DATE: February 13, 2003 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: LED LAMP RETROFIT, BATTERY BACKUP SYSTEMS AND ROUTINE MAINTENANCE CONTRACT FUNDING REQUIRED (X) BACKGROUND The City of Grand Terrace has four major intersections. Should a power failure occur, the city has no battery backup systems to keep the intersections in operation. By installing LED lamps in all the lights and crosswalk flashers, the city can power the intersection at full operation for two hours or eight hours using the blinking red lights. The installation of LED's in all lights will reduce electricity consumption by 85%. The battery backup equipment cannot work effectively with standard bulbs. Since the use of the battery backup systems will enhance public safety using technology, the funding for the LED's and battery backup systems can come from the California Law Enforcement Equipment Program(CLEEP)grant funds allocated by the state for law enforcement technology. Council has previously approved purchases totaling$54,170. Balance available is $101,137. Community Services went out to bid on January 3, 2003 for LED Lamp Retrofits, Battery Backup Systems, and Routine Maintenance on four intersections in the city. The current provider of Routine Maintenance is Peek Traffic. Below are the bids from the three qualified firms: Company Total Intersection LEDs/Battery Backup Total Contract Price Maintenance Fee Systems (5 yrs of monthly fees) Republic Electric $16,800 $29,639 $46,439 PEEK $25,651.80 $39,130.39 $64,782.19 Econolite $14,160 $33,535.30 $47,695.30 RECOMMENDATION Staff recommends approving Republic Electric to provide and install the LED Lamp Retrofit, Battery Backup Systems and provide Routine Maintenance as described in the contract. COUNCIL AGENDA ITEM NO. J DATE: February 5, 2003 W.O.# 12-7.1039 ,IT ROMV TERiM CRA O COUNCIL ITEM(X) MEETING DATE: February 13,2003 SUBJECT: Use of Riverside Highland Water Company pipe line for H drainage purposes DEPARTMENT OF FUNDING REQUIRED NO FUNDING REQUIRED XX 7-UILDING & SAFETY, PUBLIC WORKS When Riverside Highland Water Company improved their property for the well site at 12402 AND HOUSING Michigan Avenue, curb,gutter, sidewalk,match up paving and a street light were required as 22795 Barton Road a condition of approval for the project. The improvements weredeferred until the property to Suite B the south was ready to install their required street improvements. Grand Terrace California 92313-5295 The two property owners are now ready to make the improvements providing the city accepts Civic Center responsibility for maintenance of a 12" drain line now servicing the well site and further that (909) 825-3825 the city hold Riverside Highland Water Company harmless for failure to maintain said pipe. Fax(909) 825-7506 The drainage pipe shall be abandoned and the use there of given back to Riverside Highland Water Company when street improvements are installed north to De Berry Street. STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. Accept maintenance of the existing drain line. 2. Hold Riverside Highland Water Company harmless for the cities failure to maintain said line. AGENDA ITE'rlv-B N0,3'K 1450 E. Washington St. Colton, CA 92324-4696 (909) 825-4128 FAX(909) 825-1715 r`R 0"SER V P.", 0�� V January 16, 2003 Mr. Gerry Glanders City of Grand Terrace ' 22795 Barton Road Grand Terrace, CA 92313 Dear Mr. Glanders; Riverside Highland Water Company has street improvements to complete at 12402 Michigan Street. When these improvements are complete, the new curb and gutter will be lower than the existing street drain flow line. We are currently using an abandoned water pipeline to drain our site. The City has asked to use this pipeline for street drainage until Michigan r- Street is improved north from our well site to De Berry Street. The pipeline is twelve inches in diameter. We will agree to let the City of Grand Terrace to use this pipeline for street drainage if the City will agree to perform any and all maintenance required and hold Riverside Highland Water Company harmless for any damage that may occur from lack of maintenance (plugging), leaks and/or the -ability for this pipeline to handle the amount of street run off. Also, the water company will share the cost to install a street light just south of our site (Swertfeger). This street light will be installed approximately thirty-five feet north from our south property line. Please let me know, in writing, if the City agrees to these conditions. Sincerely, V� /4J I Rich Haubert Distribution Superintendent RNH/ss o STAFF REPORT GROND TERR CE City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: February 13, 2003 SUBJECT: INFORMATION ITEM- SANBAG LETTER AND INFORMATION REGARDING COMMITMENT OF MEASURE I FUNDS TOWARD WORK ON THE INTERSTATE 215 - SOUTH FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) Council Member Herman Hilkey requested that the attached letter from Norm King, Executive Director, SANBAG, dated-January 24, 2003 and handouts from the February 5, 2003 SANBAG Board of Directors meeting be given to Council as information items. _1 COUNCIL AGENDA ITEM NO San Bernardino Associated Governments County Transportation Commission County Transportation Authority County Congestion Management Agency Service Authority for Freeway Emergencies Board of Directors .AGENDA February 5, 2003, 9:30 a.m. *****LOCATION CHANGE***** Paul Villasenor Branch Library 525 North Mount Vernon, San Bernardino (Located at the corner of 51h Street and Mt.Vernon) To obtain additional information on any items, please contact the staff person listed under each item. You are encouraged to obtain any clarifying information prior to the meeting to allow the Board to move expeditiously in its deliberations. Additional meeting procedures and agenda explanations are attached to the end of this agenda.. Call to Order- 9:30 a.m. (Meeting chaired by Supervisor Bill Postmus) I. Attendance II. Announcements III. Agenda Notices/Modifications—Vicki Watson Notes/Actions: 1. Possible Conflict of Interest Issues for the SANBAG Board Pg. 15 Meeting of February 5,2003. Note agenda item contractors, subcontractors and agents, which may require member abstentions due to conflict of interest and financial interests. Board Member abstentions shall be stated under this item for recordation on the appropriate item. 1 Notes/Actions: Discussion Items Continued..... Proiect Development (Cont) 31. Cooperative Agreement No. 03-048 with Caltrans for the use Pg. 179 of CMAQ funding for construction of SR 210 segment 8 Approve Cooperative Agreement No. 03-048 with Caltrans for the use of CMAQ funding for construction of SR 210 segment 8. This item imposes no financial impact. (The agreement is now draft. Authorize the Executive Director to sign the final document subject to the concurrence of,SANBAG counsel that there are no significant changes from draft to final.) Gary Moon D32. is item has not received prior policy committee review. quest for Qualifications (RFQ's) for ` Preliminary Pg. 185 gineering and Environmental Analysis for the I-215oject south of I-10 (I-215 South) 2 Suspend the application of the Local Preference Policy for this selection. No financial impact. Gary Moon CJ This item has not received prior policy committee review. 'ministrative Matters 33. Professional Services Contract for Evaluation of SANBAG's Pg. 187 Financial and Project Management Software Needs Approve Contract No. 03-021 with the Government Finance Officers Association (GFOA) Research Center to assist SANBAG in the evaluation of financial and project management software not to exceed $105,000, as specified in the Financial Impact Section. Deborah Barmack This item was reviewed by the SANBAG Administrative Committee on January 15, 2003, and reviewed by SANBAG Counsel Ron Reitz. The Administrative Committee requested' that this item be forwarded to the Board with no recommendation, pending inclusion of the January 2002 report. 34. Transportation Uniform Mitigation Fees Pg. 215 Authorize the President of SANBAG -to appoint a subcommittee ' of the Plans and Programs Committee to examine,options for a Transportation Uniform Mitigation Fee and its potential role in a comprehensive transportation funding program for San Bernardino County. Ty Schuiling This item was reviewed and unanimously recommended for approval by the Plans and Programs Policy Committee on January 22,2003 12 Govemments SAN BAG San Bernardino Associated Governments Working Together ' 472 N. Arrowhead Avenue San Bernardino, CA 92401-1421 : •. Phone: (909) 884-8276 Fax: (909) 885-4407 Web:www.sanbag.co.gov ■ San Bernardino County Transportation Commission ■ San Bernardino County Transportation Authority ■ San Bernardino County Congestion Management Agency ■ Service Authority for Freeway Emergencies Minute Action AGENDA ITEM: 32 i Date: February 5, 2003 Subject: Request for Qualifications (RFQ's) for Preliminary Engineering and Environmental Analysis for the 1-215 project south of I-10 (I-215 South) Recommendation:* Suspend the application of the Local Preference Policy for this selection. No financial impact. Background: As previously authorized by the SANBAG Board, staff is preparing to release Requests for Qualifications (RFQ's) for qualified consultants to perform preliminary engineering and environmental analysis leading to the preparation of a Final Environmental Impact Statement/Report for the I-215 project south of I-10 (I-215 South). Under the terms of the proposed cooperative agreement between SANBAG and i the Riverside County Transportation Commission (RCTC), RCTC will participate in the selection and management of the consultants, and will be responsible for 25% of the combined costs, as well as extra costs anticipated in the Riverside County portion of the study. Given RCTC's role in the selection, management, and funding of the project, RCTC staff has expressed reservations regarding imposition of SANBAG's local preference policy, in that it might either unduly burden Riverside County firms or otherwise restrict competition. Accordingly, RCTC staff has requested, and SANBAG staff has agreed, that SANBAG suspend application of the local preference policy in these selections. Approved �� San Bernardino Associated Governments U !�. Board of Directors Date: _ ✓ Hoved. Second. �� ' In Favor: Opposed. Abstained: GVitnessed: brd03O2s--wm.doc 185 Gov nts - _ ' G San Bernardino. Associated Governments SAN BA 472 N. Arrowhead Avenue San Bernardino, CA 92401-1421 WorkingTogether Phone: (909) 88A.8276 Fax: (909) 885.AA07 Web:www.sanbag.co.gov ■ San Bernardino County Transportation Commission ■ San Bernardino County Transportation Authority ■ San Bernardino County Congestion Management Agency ■ Service Authority for Freeway Emergencies Minute Action AGENDA ITEM: 32 Date: February 5, 2003 Subject: Request for Qualifications (RFQ's) for Preliminary Engineering and Environmental Analysis for the 1-215 project south of I-10-(1-215 South) Recommendation:. Suspend the 'application of the Local Preference Policy for this selection. No financial impact. Background: As previously authorized by the SANBAG Board, staff is preparing to release Requests for Qualifications (RFQ's) for qualified consultants to perform preliminary engineering and environmental analysis leading to the preparation of a Final Environmental Impact Statement/Report for the I-215 project south of I-10 (1-215 South). Under the terms of the proposed cooperative agreement between SANBAG and the Riverside County Transportation Commission (RCTC), RCTC will participate in the selection and management of the consultants, and will be responsible for 25% of the combined costs, as well as extra costs anticipated in the Riverside County portion of the study. Given RCTC's role in the selection, management, and funding of the project, RCTC staff has expressed reservations regarding imposition of SANBAG's local preference policy, in that it might either unduly burden Riverside County firms or otherwise restrict competition. Accordingly, RCTC staff has requested, and SANBAG staff has agreed, that SANBAG suspend application of the local preference policy in these selections. • Approved �� San Bernardino Associated Governments Board of Directors Date: Moved: Second: �� ' In Favor: Opposed: Abstained: JVitnessed: brd0302s-.VM.doc 185 OR -STAFF'" '0 T CRA ITEM COUNCIL ITEM (X) MEETING DATE: October 24,2002 SUBJECT: Resolution Amending the Regular Meeting Day for the Emergency Operations Committee The Emergency Operations Committee currently meets on the first Monday of each month at 6:00 p.m. The Committee has requested to officially change their regular monthly meeting day from the first Monday of each month to the first Tuesday of each month. Committee meeting times are set by a Resolution of the City Council and the proposed Resolution is attached for your review. Staff Recommends Council: ADOPT A RESOLUTION RESCINDING RESOLUTION NO. 02-27 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSION MEETINGS AND COMMITTEE MEETINGS. COUNCIL AGENDA ITEM NO COMMITTEE REPORTS y COUNCIL MEETING DATE: February 13, 2003 COMMISSION/COMMITTEE: Emergency Operations DATE: 2/4/03 SUBJECT: Change day of meeting PROBLEM: The Emergency Operations Committee currently meets on the first Monday each month at 6 p.m. Steve Berry has a conflict at that time with a meeting with City Child Care. REQUESTED ACTION TO BE TAKEN BY COUNCIL, AND/OR STAFF: The committee is in agreement that the First Tuesday each month at 6 p.m: would be a suitable day and time and request that this change be granted. Request that Council officially change the day of meeting to the First Tuesday of each month. The time is already set at 6 p.m. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,CALIFORNIA,RESCINDING RESOLUTION NO. 02-27 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSION MEETINGS AND COMMITTEE MEETINGS WHEREAS,the City Council ofthe City of Grand Terrace has determined the need to amend L the regular time of the Emergency Operations Committee meetings. NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE; DETERMINE,AND ORDER THE FOLLOWING: Section 1.Rescission-Resolution No. 02- 27 is hereby rescinded in its entirety. Section 2.Regular meetings of the City Council of the City of Grand Terrace shall be held on the second and fourth Thursdays of each month at the hour of 6:00 o'clock p.m.unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 3.Regular meeting of the Planning Commission of the City of Grand Terrace shall be held on the first and third Thursday of each month at the hour of 7:00 o'clock p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in to Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 4. Regular meetings of the Crime Prevention Committee of the City of Grand Terrace shall be held on the second Monday of each month at the hour of 6:00 o'clock p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calender day or a day set forth by the governing body. Said meeting shall take place at the Grand Terrace Senior Center or a location set forth by the governing body. Section 5. Regular meeting of the Emergency Operations Committee of the City of Grand Terrace shall be held on the first Tuesday of each month at the hour of 6:00 o'clock p.m.unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calender day or a day set forth by the governing body. Said meeting shall take place in the E.O.C.Conference Room,Building 3,22795 Barton Road,Grand Terrace or a location set forth by the governing body. RESOLUTION NO. PAGE NO.2 Section 6.Regular meeting of the Historical and Cultural Activities Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7:00 o'clock p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Community Meeting Room,Grand Terrace Civic Center(City Hall)or a location set forth by the governing body. PASSED,APPROVED,AND ADOPTED THIS 13TH DAY OF FEBRUARY,2003. Mayor of the City of Grand Terrace ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY CITY OF GRAND 7ERR/ J A N 2 2003 Historical& Cultural Activities Committee Minutes for January 6,2003 Meeting GIPY C!ERK The meeting was called to order at 7:05 pm by Chairman Pauline Grant. Those present were Pauline,Ann Petta, Frances Carter, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. Secretary's Report: The minutes for December were read and approved on motion by Ann, seconded by Colleen, all in favor. Treasurer's Report: There is a balance of$787.76 in The Budget, $140.23 in petty cash. Historical Report: Ann reported that Byron Matteson gave her a history of his great grandfather. He has promised to bring his history up to date. Frances reported u at her f.—mily came here in the 1820's, she-is a 50'generation, and will also write up a piece for our history book. Old Business: Ir Pot Luck Dinner: Steve Berry's idea of moving the food tables to the center of the lobby worked out very well. Ann suggested getting just turkey breasts next time which would work out much better than a whole turkey. The decorations were elegant,thanks to Shelly.Colleen will look into having folding shelves built for the desserts. This time we had bricks which were very heavy. New Business: Calendar for 2003 Art Show May 40' Country Fair Nov. 1 st City Birthday Dec. 116' Ann is working on old material to show for the City's 250'anniversary. Art Show: Shelly will get advertising going in the Blue Mountain paper and Cable TV. She will also work on applications and poster to bring to the next meeting. Work Shop: To bring pictures up to date and into books he will get more of the special tape to mount pictures. The meeting was adjourned at 7:50 pm. Next meeting will be February 3, 2003. Respectfully Submitted Hannah Laister Secretary 0 GRAND TER R C Community and Economic Development Department STAFF REPORT CRA ITEM ( ) -COUNCIL ITEM (X ) MEETING DATE: February 13, 2003 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Tentative Tract Map No. 02-01(County Recorder's Number 16474) and E-02-18 to subdivide a 4.66 acre parcel into 15 lots and one remainder lot RECOMMENDATION: Open the Public Hearing on the proposed subdivision; Receive any testimony;Close the Hearing and Approve the attached Resolution calling for the approval of the tentative tract map. Background: The City of Grand Terrace/Redevelopment Agency recently purchased the subject site and is requesting the approval of Tentative Tract No. 02-01 to subdivide the subject site into 15 lots and one remainder lot in the R1-7.2 (Single Family Residential-minimum required area 7,200 square feet)Zone. It is the intent of the City to sell the subdivided site once the tentative map has been approved by the City Council. The City is not proposing to build any homes on the property and it will not be sold for "low-mod" housing. The intent is to assure that the City benefits from the highest quality housing available on one of the few remaining undeveloped residential parcels. The subject site consists of 4.65 acres located on the northwest corner of the intersection of Van Buren Street and Reed Avenue. The site has a 320 foot frontage on Van Buren and a 520 foot frontage on Reed Avenue. The property is vacant except for the single family house in the southwest corner of the site at 22268 Van Buren Street and a small shed on the corner of Van Buren and Reed. The property lies about 5 feet below Reed at the northeast corner, gently sloping to the west. (Please see Attachment 1 of the P/C staff report, Exhibit 4, an aerial photograph of the subject site and surrounding area.) Access to the property is provided by Van Buren Street, a 66 foot wide local collector; Reed Avenue, a 40 foot wide local street and Cardinal Street, a 60 foot wide local street. The surrounding area is developed to single family residential development. The site and surrounding area lie in the "Low Density Residential' category of the General Plan and is zoned R1 -7.2 (Single Family Residential-minimum required area 7,200 square feet. The 22795 Barton Road - Grand Terrace, California 92�JI-'SOA' lMM-WITE 10, ! _� lY proposed map is consistent with these categories. The proposed subdivision is shown on the tentative tract map -(Exhibit 1). It will consists of 15 single family lots ranging in size from 7,200 square feet to 9,240 square feet and one remainder lot of 28,800 square feet(Lot 16). Each lot will meet the development standards of the underlying R1 - 7.2 zone. The average size and configuration of the lots will be similar to the lots of the surrounding-area. The remainder lot is proposed for the keeping of the existing residence on the subject site which will be retained by the original owner of the site. (Please see Attachment 2 of the P/C staff report, Exhibit 4, for an 8 % x 11 reduction of the proposed-tentative map.) Access to the interior of the tract will.be provided by connecting Cardinal Street through the subdivision from west,to east. Additional access to the interior of the tract will be provided by a future street("A" Street). All of the lots will take access from these future streets with the exception of Lots 14, 15 and the remainder Lot 16, all of which will front on Van Buren. The Planning Commission held a public hearing on this proposal on January 16, 2003. Concerns were raised by adjacent property owners regarding the proposed drainage, the exterior walls or fences on the boundaries of the proposed tract, whether two story homes would be proposed, and additional traffic on Cardinal and Pascal to the west of the tract. Staff responded that the tract will be graded so that all drainage will be towards the street and no drainage will cross or flow onto adjacent properties. Staff also indicated that for the exterior of the tract a block wall would be proposed adjacent to adjoining parcels. In addition, the Planning Commission pointed out that the future design and appearance of - l the residential development would be subject to a site and architectural review which would require an additional public hearing before the Planning Commission with additional notice to the neighbors. Finally, regarding the traffic issue, the Planning Commission added a condition that the City's traffic engineer would be required to study any adverse traffic resulting from the connection/completion of Cardinal Street and to recommend any traffic control and/or traffic calming measures. At the conclusion of its hearing, the Planning Commission recommended that the City Council approve the proposed tentative tract map. Craig Neustaedter, at the request of staff, has already reviewed this matter. (Please see his report as Exhibit 3.) He has concluded: Completion of Cardinal Street will not promote excessive traffic volumes or speeds. Traffic calming measures are not warranted. However, traffic conditions on Cardinal Street can be monitored after Tentative Tract Map #16474 is completed, and if problems are observed, installation of traffic calming measures can be considered at that time. Lastly, it has,been determined that this proposal is categorically exempt from the provisions of the California Environmental Quality Act, Article 19, Section 15332, Class 32, which allows for infill development. Recommendation: The Planning Commission and staff recommend that the City Council approve the attached Resolution of Approval (Exhibit 2) for Tentative Tract Map No. 02-01. r Respectfully submitted, Approved by: ipe Gary L. oontze Planner Community Development Director JLJI Exhibits: Exhibit 1: Proposed Tentative Tract Map No. 02-01 Exhibit 2: Resolution of Approval for Tentative Tract Map No. 02-01 Exhibit 3: Cardinal Street Gap Closure Report Exhibit 4. Planning Commission Report on TTM-02-01 dated 1/16/03 C:\MyFiles\JOHNwanburen\councilreportTTM-02-01 1 RESOLUTION NO. 03_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA,APPROVING TENTATIVE TRACT MAP NO.02-01 (TTM 16474) WHEREAS,the applicant,the Redevelopment Agency ofthe City of Grand Terrace,has applied for the approval of Tentative Tract Map No.02-01 (TTM 16474)to subdivide a 4.65 acre parcel into.15 lots and one remainder lot; and, WHEREAS,a properly noticed public hearing was held by the Planning Commission on January 16, 2003; and WHEREAS,under the California Environmental Quality Act(CEQA),Article 19, Section 15332, Class 32-Infill development,this request is Categorically Exempt; and WHEREAS,the Planning Commission recommended approval of Tentative Tract Map No. 02-01 (TTM 16474)to the City Council at its meeting of January 16,2003; and WHEREAS, a properly noticed public hearing was held by the City Council on______, 2003 regarding the approval of Tentative Tract Map-02-01 (TTM 16474). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES 4 ' HEREBY RESOLVE AS FOLLOWS: 1. The proposed subdivision, together with the ,provisions for its design and improvements is consistent with the General Plan; and 2. The site is physically suitable for the type and proposed density of development;and 3. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially or avoidable injure fish or wildlife or their habitat; and 4. The design of the subdivision or type of improvements are not likely to cause serious public health problems; and 5. The proposed subdivision, its design, density and type of development and improvements conform to the regulations of the City's Development Code and the regulations of any public agency having jurisdiction by law. EXHIBIT 2 BE IT FURTHER RESOLVED THAT Tentative Tract Map No.02-01 (TMM 16467)is hereby approved subject to the following conditions: General Conditions of Approval: 1. Details shown on the tentative tract map are not necessarily approved. Any details which are inconsistent with requirements of ordinance, general conditions of approval, or City policies must be specifically approved in the final map or improvement plan approvals (Condition No. 1 of the December 30,2002 memorandum from the City Engineer). 2. Comply with all requirements of the Subdivision Map Act (Condition No. 6 of the December 30, 2003 memorandum from the City Engineer). 3. Approval for filing of this land division is contingent upon approval of plans and specifications mentioned below. If the improvements are not installed prior to the filing of this division, the developer must submit an Undertaking Agreement and a faithful performance and labor and materials bond in the amount estimated by the City guaranteeing the installation of the improvements (Condition No. 7 of the December 30, 2002 memorandum from the City Engineer). Conditions Prior to Final Map Approval: 4. Upon approval of these conditions and prior to becoming final and binding,the applicant must agree to and sign the"Acceptance of Conditions"letter. The letter form and content to be prepared by the Community Development Department. t,. 5. Provide a"will serve" letter from the Riverside Highland Water Company. 6. Monumentation of tract map boundaries, street centerline and lot boundaries is required (Condition No. 4 of the December 30,2002 memorandum from the City Engineer). 7. A final tract map prepared by,or under the direction of a registered civil engineer authorized to practice land surveying,or a licensed land surveyor,must be processed through the City prior to being filed with the County Recorder(Condition No.2 of the December 30,2002 memorandum from the City Engineer). 8. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final tract map is released for filing with the County Recorder (Condition No. 3 of December 30, 2002 memorandum from the City Engineer's office). 9. Pay all required fees for the processing and approval of the final tract map. 10. Provide proof of final payment to San Bernardino County for sewer assessment(Condition No. 1 of the January 7, 2003 memorandum from the City's Building and Safety/Public Works Department). 11. Submit to the City Council for acceptance; all agreements,bonds for performance,bonds for labor and material for the following (Condition No. 2 of the January 7, 2003 memorandum from the City's Building and Safety/Public Works): 1. Grading B Sanitary sewer improvements C. Storm drain improvements D. Water system improvements E. Street, curb, gutter& sidewalks F. Street lights 12. Submit a preliminary soils report prepared by a California registered civil engineer Condition No. 4 of the January 7, 2003 memorandum from the City's Building and Safety/Public Works Department. 13. Prior to the final map approval,developer shall make an offer of dedication, if not already dedicated, that portion of the site within the 60 foot planned right-of-way of"A" Street, Cardinal Street and Reed Avenue (Condition No. 19 of the December 30, 2002 memorandum from the City Engineer) 14. Prior to the final map approval, developer shall make an offer(s)of dedication of a corner cut-off(s)with a 15 foot radius at the corners of Van Buren and Reed, Cardinal and Reed and Cardinal and "A" street(Condition No. 20 of the December 30, 2002 memorandum from the City Engineer). 15. Prior to final map approval, plans for street improvements and street light layout for the proposed street shall be submitted to the City and must be approved prior to the filing of the final map. Street improvement plans for"A"-Street,Cardinal Street,Reed Avenue and Van Buren Street shall be included within a single set of plans for this project. Van Buren shall be improved across the entire frontage of Lots 14, 15 and 16 (Condition No. 16 of the December 30,2002 memorandum from the City Engineer). 16. Prior to the final map approval,the developer shall submit sewer plans to the City for review and approval. All lots within the proposed subdivision shall be served by the public sewer with each lot to be individually connected to the system. (Condition No.'s 24 and 25 of the December 30,2002 memorandum from the City Engineerr). 17. Prior to final map approval, grading and drainage plans,which must be approved prior to the final map, shall be submitted to the City to provide for contributory drainage from adjoining properties as approved by the City, including dedication of necessary easements (Condition No. 9 of the December 30,2002 memorandum from the City Engineer.). 18. Prior to final map approval,plans and specifications for the water system facilities shall be submitted for approval to the Riverside Highland Water Company. The subdivider shall submit an agreement and other evidence, satisfactory to the City, indicating that the subdivider has entered into a contract a contract with the water purveyor guaranteeing payment and installation of the water improvements(Condition No.30 of the December 30, 2002 memorandum from the City Engineer.). 19. Prior to the final map approval,there shall also be filed with the City Engineer,a statement from the water purveyor indicating subdivider compliance with the Fire Chiefs fire flow requirements (Condition No. 31 of the December 30, 2002 memorandum from the City Engineer.). 20. The lot depths of Lots 14 and 15 shall be reduced to 110 feet in order to make Lot 9 larger. (Added by action of the Planning Commission at its public hearing on January 15,2003.) 21. Each lot which has a manufactured slope proposed within its boundaries shall have indicated on the map the"net"usable area which is defined as the overall area of the lot minus any slope areas. (Added by action of the Planning Commission at its public hearing on January 16,2003.) Conditions After the Final Map Approval: 22. Final map shall be filed with the County recorder and one(1)Mylar copy of the filed map shall be submitted to the City offices prior to the issuance of any building permits (Condition No. 5 of the December 30,2002 memorandum from the City Engineer). Conditions Prior to Grading: 23. A grading and drainage plan must be provided for each lot having an independent drainage system to the public street, to a public drainage facility, or by means of an approved drainage easement(Condition No. 10 of the December 30,2002 memorandum from the City Engineer). 24. Historical or existing storm water-flow from adjacent lots must be received and directed by gravity to the street, a public drainage facility, or an approved drainage easement. The grading plan shall reflect this requirement. (Condition No. 11 of the City Engineer's memorandum dated December 30,2002.) 25. Prior to the issuance of grading permits,the applicant shall comply with the City of Grand Terrace Stormwater System Ordinance(Ordinance No. 142, Subsection 1.010, 1993)and the Santa Ana Regional Water Quality Control Board's NPDES Permit for San Bernardino County, as required under the Clean Water Act. 26. Geotechnical reports shall be filed with the grading plans for the project. The Geotechnical reports shall comply with the State Department of Mines and Geology guidelines for such reports. The report shall include liquefaction studies and identify the seismic factors for the structural design of the homes(Condition No. 13 of the December 30,2002 memorandum from the City Engineer). 27. A detailed drainage study is required to verify that the existing drainage system that runs from Pascal to Vivienda can safely carry the runoff from the subdivision as well as the existing drainage. The study shall establish the contributory drainage area for the Pascal drainage system, the reduction in time of concentration resulting from this proposed improvement and shall verify the condition and capacity of the Pascal drainage system (Condition No. 14 of the December 30, 2002 memorandum from the City Engineer). Conditions at the Time of Development: 28. Prior to the issuance of building permits, a site and architectural review for any proposed single family residential uses shall be reviewed and approved by the City's Planning Commission. 29. Developer shall construct a 36-foot public street, within a 60-foot dedicated right-of-way for"A"-street,Cardinal Street and Reed Avenue and a 44-foot public street within a 66-foot dedication for Van Buren Street, in compliance with the City's requirements., Public sidewalks and streetlights shall be included as part ofthe required public improvements.The developer shall also construct a wheelchair ramp per City standards at the corner of Van Buren and Reed,Cardinal and Reed and Cardinal and"A"-Street. In the construction along Van Buren Street,the developer shall overlay Van Buren from the curb to the length of the longest utility cut to serve Lots 14 and 15. If utility connections are included for lot 16,the overlay shall be extended to and cover the entire Van Buren frontage(Condition No.'s 15, 21 and 23 of the December 30, 2002 memorandum from the City Engineer). 30. The structural section for the streets within this subdivision shall be based on the r-value of sub grade material after streets are brought to rough grade. The geotechnical engineer shall provide preliminary structural recommendations based on the City's design standards for local streets (Condition No. 22 of the December 30, 2002 memorandum from the City Engineer). 31. Construct standard driveway approaches for each lot per standards acceptable to the City of Grand Terrace(Condition No.'s 17 and 18 of the December 30,2002 memorandum from the City Engineer.) 32. Installation of local main line public sewer within the proposed public streets. Separate house laterals shall be constructed to serve each lot in the development(Condition No.24 of the December 30,2002 memorandum from the City Engineer.). 33. Provide that all utilities shall be run underground(Condition No. 26 of the December 30, 2002 memorandum from the City Engineer). 34. Any utilities that are in conflict with the proposed development shall be relocated at the developer's expense(Condition No. 27 of the December 30,2002 memorandum from the City Engineer). 35. All lots shall be served by adequately sized water system facilities,which shall include fire hydrants of the size,type and location as determined by the Fire Chief(Condition No. 28 of the December 30,2002 memorandum from the City Engineer). 36. The water mains shall be of sufficient size to accommodate the total domestic and fire flow required for the subdivision. Domestic flow required are to be determined by the City. Fire flows required are to be determined by the Fire Chief(Condition No. 29 of the December 30,2002 memorandum from the City Engineer). 37. All requirements of the Riverside Highland Water Company in its letter dated January 2, 2003 regarding this division of land shall be met. 38. All requirements of the County of San Bernardino Fire Department in its letter dated January 8,2003 regarding this division of land shall be met. 39. A perimeter wall or fence, subject to the review and approval of the Community Development Director, shall be constructed on the easterly, northerly and westerly boundaries of the subdivision excepting for required front yard areas. In addition,said wall or fence shall also be constructed on the northerly and easterly boundaries of Lot 16. 40. All plans shall be designed and improvements performed by person registered and licensed to perform such work pursuant to the State of California Business and Professions Code, which shall comply with the requirements of the Americans with Disabilities Act, 1997 U.B.C. and the Grand Terrace Municipal Code. 41. Pay all required fees,obtain all permits, inspections and approval on all work to be done. _ 42. Payment of the Traffic Signal and Circulation Improvement fees for each proposed residence as established by Ordinance No. 190 of the City of Grand Terrace prior to the issuance of building permits. 43. The City's Traffic Engineer shall review the future connection of Cardinal Street to determine if there is any need for traffic control and/or traffic calming on Cardinal Street. If he determines that there is such a need, any recommended traffic measures shall be implemented prior to the occupancy of any residences within the tract. (Added by action of the Planning Commission at its public hearing on January 16,2003.) PASSED AND APPROVED by the City Council of the City of Grand Terrace, California at a regular meeting held on the th day of .2003. ATTEST: City Clerk of the City of Grand Terrace and Mayor of the City of Grand Terrace and of the City Council thereof of the City Council thereof c:\MyFiles\JOEMVanburen\TTM-02-Olresolution.council.rev P.O. Box 18355 TEI- sm phone: 949 552 4357 Irvine CA 92623 fax: 909494 4408 e-mail: tepirvine@earthlink.net mobile: 909 263 0383 January 28, 2003 To: Gary Koontz, Planning Director, City of Grand Terrace From: Craig S. Neustaedter, Traffic Engineering Consultant Subject: Cardinal Street Gap Closure Recently, the City of Grand Terrace has approved Tentative Tract Map # 16474. This project will entail the construction of Cardinal Street from west of Reed Avenue to' the current terminus of Cardinal Street, east of Pascal Avenue. Some residents have expressed concern that'by closing this gap, Cardinal Street will become an attractive route for through traffic. These residents have suggested that the city should consider implementing traffic calming measures that would slow and/or reduce traffic on Cardinal Street. An example of a traffic calming measure that may be considered is the installation of speed humps, as were installed on Brentwood Street over a year ago. Background: Cardinal Street is a residential east/west street. As part of Tentative Tract Map # 16474, a 300 feet segment of Cardinal Street will be completed. With this gap closure, Cardinal Street will extend from Willet Avenue on the east to Pascal Avenue on the west, for a total distance of approximately 800 feet. Cardinal Street has a curb to curb width of 36 feet, and a right-of- way width of 60 feet. The completed segment of Cardinal Street will intersect with three streets. These include Willet Avenue at the east terminus, Pascal Avenue at the west terminus, and Reed Avenue which is immediately to the east of Tentative Tract Map # 16474. All three of these streets are residential, and none of them are through streets. Willet Avenue and Reed Avenue intersect with Van Buren Street on the south and Pascal Avenue intersects with DeBerry on the north. Analysis: The layout of Cardinal Street in relation to the streets that intersect with it will discourage utilization by through traffic. Some residents have suggested that motorists will utilize Cardinal Street as an alternative route to connect from the Van Buren Street on the south to DeBerry Street on the north. The circuity of this connection would impede through traffic from using Cardinal Street to travel between Van Buren Street and DeBerry Street. Traffic utilizing Cardinal Street will be generated locally by the housing units fronting Cardinal Street, the new housing units to be constructed as Tentative Tract Map # 16474, and to a Transportation Engineering and Planning, Inc. EXHIBIT 3 lesser extent by the housing units on Willet Avenue, Pascal Avenue, and Reed Avenue. It is estimated that these housing units will generate approximately 300 vehicle trips per day utilizing Cardinal Street. This traffic volume is well within the acceptable threshold for residential streets. Cardinal Street, with a curb to curb width of 36 feet and a segment length of 800 feet will not facilitate excessive speeding. Conclusion: Completion of Cardinal Street will not promote excessive traffic volumes or speeds. Traffic calming measures are not warranted. However, traffic conditions on Cardinal Street can be monitored after Tentative Tract Map # 16474 is completed, and if problems are observed, installation of traffic calming measures can be considered at that time. ;'cz'>.,i.... :�'"` ''I'-E:,;. x':` ��; :',`., sf�: :=Llt','pA:IJC,�7+•,,, {`h L a:Y ' 2- 7 � �1 .�.,.:r au A"'f - C�l �,' :.x ."r�'E�=S�T0.5. 'zr=^{°•� '':�r F;`-;it3.r� ,. „t C�i•s* 4s`^ r� f, S' _ t P. '3 • ;, ..$r i #4 °>A {i _ A,= } ,Q cZL:; "A r� eJ _xxY' -•'Yi•� ., r.l.� x.d-H• e:itf,,F.X. =tI. y.t d 3 r 9Y _ Z 4Y F''° .+t: :R,:.a+ eE.,ter• `f} n :rii , Gapclosure _ 4 G. 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CITY 0 GRAND TERR CE Community and Economic Development Department TO: Planning Commission Members FROM: Community Development Department ` DATE: Thursday, January 16, 2003 SUBJECT: Tentative Tract Map No. 02-01 (TTM 16474) and Environmental Review Case No. 02-18 to subdivide a 4.65 acre parcel into 15 lots and one remainder lot APPLICANT: City of Grand Terrace/Redevelopment Agency LOCATION: 22268 Van Buren Street (4.65 acre parcel located on the northwest corner of the intersection of Van Buren Street and Reed Avenue) in the City of Grand Terrace RECOMMENDATION: Approve Tentative Tract No. 02-01 and Environmental Review Case No. 02-18 subject to conditions of approval REQUEST: The City of Grand Terrace/Redevelopment agency recently purchased the subject site and is requesting the approval of Tentative Tract No. 02-01 to subdivide the subject site into 15 lots and one remainder lot in the R1-7.2 (Single Family Residential -minimum required area 7,200 square feet) Zone. It is the intent of the City to sell the subdivided site once the tentative map has been approved by the City Council. The City is not proposing to build any homes on the property and it will not be sold for "low-mod" housing. The intent is to assure that the City benefits from the highest quality housing available on one of the few remaining undeveloped residential parcels. SITE AND SURROUNDING AREA: The subject site consists of 4.65 acres located on the northwest corner of the intersection of Van EXHIBIT 4 22795 Barton Road ® Grand Terrace, California 92313-525 Buren Street and Reed Avenue. The site has a 320 foot frontage on Van Buren and a 520 foot frontage on Reed Avenue. The north-south dimension, however, of the property is approximately 629 feet. The property is presently vacant except for the single family house in the southwest corner of the site which is at 22268 Van Buren Street. The property lies about 5 feet below Reed and slopes downhill to the west. (Please see Attachment 1 for an aerial photograph of the subject site and surrounding area.) Access to the site is provided by Van Buren Street, a.66 foot wide local street; Reed Avenue, a 40 foot wide local street; and Cardinal Street, a 60 foot wide local street. Curbs,,gutter and walks are lacking on Van Buren and Reed and a portion of Cardinal. The surrounding area is developed to single family residential on lots similar in size to the proposed lot of the tentative map. GENERAL PLAN AND ZONING: The subject site lies within the "LDR" (Low Density Residential, 1 -5 units/acre) category of the City's General Plan and is zoned R1-7.2(Single Family Residential-minimum required area 7,200 square feet). The proposed subdivision is consistent with both the City's General Plan and the City's Zoning Code. The overall gross density will be 3.4 units/acre and all lots will be greater than the 7,200 square foot required minimum The surrounding area.also lies in the"LDR"category of the General Plan and is also zoned RI -7.2. PROJECT DESCRIPTION: Tentative Tract Mau: The proposed subdivision is shown on the tentative tract map(Exhibit 1). It will consist of 15 single family lots ranging in size from 7,200 square feet to 9,240 square feet and one remainder lot of 28, 800 square feet. The average size of the 15 lots will be 8,376 square feet. Each of the 15 lots will meet the development standards for the RI-7.2 zone including lot area(minimum 7,200 square feet), lot width(interior lot 60 feet,corner lot 70 feet),lot depth(100 feet)and street frontage(minimum 40 feet). The remainder lot(Lot 16)is proposed to allow for the.keeping of the existing residence on the subject site. This is the home of the original owner who will retain ownership of this lot. It will contain 28,800 square feet; will have frontage on Van Buren of 160 feet and will have a depth of 180 feet. (Please see Attachment 2 for an 8-%2 x 11 reduction of the proposed tentative map.) Access to the created lots will be provided by connecting Cardinal Street through from its present terminus west of the subject site to the present terminus east of the site. The future connection of Cardinal will have a 60 foot right-of-way with 36 feet of paving and a 12 foot parkway. Four lots (Lots 1 through 4)will front on this future connection of Cardinal. Additional access to the interior of the tract will be provided,by a future street ("A" Street) which also has 60 feet of right-of-way, 36 feet of pavement and a 12 foot parkway. This street will end in a 40 foot cul-de-sac. Nine lots (Lots 5 through 13) will front on this street. The last two lots (Lots 14 and 15)will front on Van Buren Street along with the remainder lot(Lot 16). Van Buren is a 66 foot wide local street without curbs, gutter, or walks at this location. Conceptual Grading: Preliminary grading information is also shown on the tentative map,Exhibit 1. Lots 9 through 13, adjacent to Reed Avenue,will have pad elevations approximately 5 to 7 feet below Reed. The pads of these lots will be separated from street level by a 2:1 slope at the back of each lot. Lots 14&J 5, fronting on Van Buren,will be at street level. These lots will be separated from the rest of the tract by a small slope at the rear of Lot 9. The lots on the west side of"A"street will have pad elevations approximately the same as .those lots on the east side. These westerly lots will back up to a low retaining wall which will have a maximum height of 3 feet and will separate the tract from those lots `~, and parcel bounding it on the west.No other walls are shown on the tentative map. The lots fronting on Cardinal Street will be approximately the same elevation excepting for Lot 1 which will be separated from Lot 2 by a 2:1 slope and will be about 5 feet higher. The remainder lot, Lot 16, apparently have little or no grading.- REVIEWING AGENCY COMMENTS: The following comments were made by various local agencies in reviewing this project: Building and Safety: Please refer to the comments made by the Director of Building and Safety/Public Works-in his memorandum of January 7, 2003 (Attachment 3) Crtv Engineer, Elroy Kiepke. The City Engineer,Leroy Kiepke of Willdan and Associates in his memorandum of December 30, 2002 (Attachment 4) County of San Bernardino, Fire Department, Communfty Safety Division: Please refer to the comments made by the County Fire Department in its letter dated January 8,,2003 Attachment 5. Riverside Highland Water Compan3 Please refer to the continents made by the Riverside Highland Water Company in its letter dated January 2, 2003 (Attachment 6) City Traffic Engineer: Please refer to the memorandum dated January 2, 2003 from Craig Neustaedter, City Traffic Engineer, for comments regarding traffic for this project(Attachment 7). ENVIRONMENTAL REVIEW: This project to construct a two story,single family residence and garage is Categorically Exempt per the California Environmental Quality Act,Article 19, Section 15332,Class 32 which allows for in- fill development meeting the following conditions: a) The project is consistent with the applicable general plan designation as well as with applicable zoning designations and regulations. b) The proposed development occurs with the city limits on a project site of no more than 5 acres. c) The project site has no value as habitat for endangered, rare or threatened species. d) Approval of the project would not result in any significant effects relating to traffic. noise, air quality or water quality. e) The site can be adequately served by all required utilities and public services. FINDINGS: The Subdivision Ordinance requires that specific findings be made prior to the approval of the tentative map. These findings are: a) The proposed subdivision, together with the provisions' for its design and improvements is consistent with the General Plan; and b) The site is physically suitable for the type and proposed density of development;and c) The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially or avoidable injure fish or wildlife or their habitat; and d) The design of the subdivision or type of improvements are not likely to cause serious public health problems; and e) The proposed subdivision, its design, density and type of development and improvements conform to the regulations of the City's Development Code and the regulations of any public agency having jurisdiction by law. CONDITIONS OF APPROVAL: Upon approval by the Planning Commission, the tentative map will be subject to the attached conditions of approval as shown in the Resolution of Approval (Attachment 8) for City Council action. RECOMMENDATION: The staff recommends that the Planning Commission recommend to the City Council the approval of Tentative Tract Map No. 02-01 (TTM 16474)based on the findings in the Resolution of Approval and subject to the recommended conditions of approval (Attachment 8). Respectfully submitted, �f o Lampe, Associate Planner Gary L. oontz, Cominim5ity Development Director JL.ji Exhibits: Exhibit 1 - Tentative Tract Map No. 02-01 (TTM 16474) Attachments: Attachment 1 -Aerial photograph of subject side Attachment 2 - 8 %x 11 reduction of the tentative tract map Attachment 3- Memorandum from the Director of Building and Safety/Public Works - Attachment 4 - Memorandum from the City Engineer Attachment 5 -Letter from the County Fire Department Attachment 6 -Letter from the Riverside Highland Water Company Attachment 7-Memorandum from the City Traffic Engineer c:\....JJOJMVanburen\TTM-02-01 comm.rpt I�mw 3� "I'll tAfS Mal 'g g g-'g- OW &Uj mW MIAn. Al AP --mgm Rm WIN ff HE M l&wl.� ill lEi. is -g - NO, mg- .gt OR- WE W 7 : Km 7 1PIWI 1N 4 :LIP I Im: Subject Site for . .......... A I .. Tentative Tract Map No. 02-01 (TTM 16474) City of Gran efface ra hic l ormtion stern LEGE STANDARD ABBREVIATIONS: - men TENTATIVE TRACT MAP No. 16474 R I cA _ -CC?ImRuNE —'a—6OD N m ON V Da• . EXIST _IXISIWG M -ME MD— 1)A i< -ROIL IINE ll' P/i -t-P,mPEm ur¢ I ".11�7 /i ! 1I^ I I• /// ] PP -PONER PD,r I / t.` Gxv.. ` `4` a ,_ 3 �il�j .•Ja In"t i Ac 1G O.9lAY ODn SoltaLt n/w _luclrt oa wAr )___l_G y�-ii-, - ��c Dv. en ) a. I�Ii.�•-� a -SIRELT IIGM - ` -=ice• 'r•-- .�v._T—' SLM .sE1vEB 4YINDfE fir^ I �- \ ^- I°f .Im G scorui CnOP.m _-_Y-�•- TY _TRx)1C%V i r q1�..A\OBI! I \pnST OY �W 1FR PIPE T I I 1\ SS sielrtARviusEwEa �4 `•mp= { - o �1 ,}j D _GAD NPE I a-,ml.� a.,mim a-Im +�aeevn).z, „ VAN BUREN STREET PN -aA,mu 1UP 5 %� �� rxA-parD sA $ uu-aI»E sr. .lattz-arn v. ff +nu-atsl sr. I j) PE -PAO EIEVAnON JVGH POW OWNER � r°rlr \ vv' � �___ GUND TEWUIZ PoDLlYAL1vmT AQNCY \ D/I CrL A A0'0� • 1511 D l, _�i__ a7De amm TUMCRDAD NA r- •�•— Y GIID TpdAPE,G DT]la �r•- I.Di 'a I - 1' 1 1' ta' 4 _ P DEVELOPER Y fps - •�• i ' STREET $ s1DlG. P�,.w(_la�'°+, LZ i es' S.s• Oln,IMTDN ranEwreumr A�ILY s ` � O�/ - y DAADMUL _ I`J/� / GW DMiDN . - OaTY Y rnAiD mwAx G Dula .f w ntli_ _ :; \'D' �j I un zi>r .a ENGINEER yyo.ml ,� ]s��FyJ?T..� ^\lull I I 1S laoV�� 1� I "-x ennui vxro..vawar .IE ASSDtlAIF$INC S Nq e11n102 7 I Eam Cm 1 e fS Imam )ae PAST Imcm wx 110 S u k" PE-Imalaro d Iy I AtTA-Dm,PIS1 11t" ' WftOt A G 9"m 29 AIFM 40M Z< MMOIIE(Den)7M-S7m PAZ I—))'o-)a1D VICINITY MAP ` I 1),.m "'�`' I `l.,I CARDINAL STREET&"A"STREET I PA DSEL REIAmmG rAl_ 1 1•' e''2ry I I Jlu?c SCALE-I'-IV N.T.S iJI // I 1mGwrealt I 1� 12 6 I PC NOTES j I$ ulm.n $ er.s 'p -A. S I.ASSESSOR'S PARCEL NUMBERS wen�n�rs 2.ZONING 7 j V,I IXDslxcrMlaPman:R1-).x sxar PAYEE aEmwnrt �. . lm 1 I - vo J VI Is7.6Mm sr. .tmam 1 i GENERAL PLAN r Da, / •'I / A 1117� a -��. - I I H u } p�I �__ EnsnNGMmP�n tu+11fiI51TY Ia®ENrva ---1---- ----- D.LAND USE / � vIm2A LBe:lma3 � 1 .(C EIDsnNFN WOnEY001nA�VACWT I I 1 O/I.a Id l2I vNmosm-sEEae rAlnr mmE)r,ua-Is m1s(Nxwu).ma sD.rE) 6i s B �.� _____)� P� rc.lmam mat `r fi ura-eIm v. REED AVENUE 6.OSS A -ANALYSIS \ �• il,/>,' mD5 APLI• lea WIS SINfrIS LID AOIC IOR MCA: ..AtAfs �j�ni1. cl: nE11AItlO lM; 1.00 AQSS NIAmER DP Lnn fs m1s cYus 1 RYIArlD1n mr T ,E A /% FYI .r°IxaS �4r v YERn1E lD 9 A.JIe Sy fa 6.UTILITIES SSNg AR= .TuL PotYR510E"OIAJA-101—ANY I{ SDIER anK WETaN I RFLANBLRLA FIM on Of,GNA,O ntma ]5000 �lIyI1j ,}^'7'` ryEe11aC SOIJ—(--A W— f 1II1/ I iS ♦ fix. I scar:r_do• GAa S41—W/OmrA GIS / 14I' PE-mDSD $ F 2 pC; I�4I1. GRAPHIC SCALE I J f I}..•i slaaa asmar IYill111 wnm saoa os,Pocr � 'I of .r Gx / . 1 1 7. DaoD Z.E N, IS NDT YMN A DF90IAtm w00 m ZwE � �---�__, ._- .. TD.m• -•-.sI_il_r• - IE.�9I I — D. UDIIfn4,1DN ZDNE ----------"IT--mac- --•----- ---.�-----w,---- r— -I•..ai N — - -- OAI°^°m GRAND TERRACE REDEVELOPMENT AGENCY 1 m TENTATIVE TRACT MAI 10474 SCALE ecToco ccc AIIIc APN: 1187-261 cnunx r,Dn.r q.PY,D•wren .n nm D...,ae.°I r >wr,u-+a .. I fYE rArE weal DtipT,rElr,e EYala u elsn i M[Den,va Iv Nv mval Dv w-rRF m0 mua•I Dv�N vn0 D N-q rr of Ger rr EGETw11W Ti EDVEC)IO IAi IIIIrilRiw PREPARm FORI ORAtO TkTGiACE RED£YF10P160(f ADENCY DATE BUBNRTED: tt110/02 [np2pp �A 12-1.1069 MEMORANDUM GRFHD 7ERR C , TO: John Lampe, Associate Planner UGH H0161� FROM: Jerry Glander, Director of Building and Safety/Public Works • DEPARTMENT OF �_,'BUILDING & SAFETY, PUBLIC WORKS DATE: January 7, 2003 AND HOUSING oad SUBJECT: Tentative Tract Map 02-01 (TTM 16474) and Environmental 22795 BartSuon ite B Review No.02-18 to subdivide the subject site into 15 lots and one Grand Terrace remainder lot. California 92313-5295 Civic Center The following recommendations should be considered as conditions prior to (909) 825-3825 -Fax (909) 825-7506 recordation of the Final Map. 1. Pay off any remaining sewer assessment balance on the original parcel. 2. Submit to City Council for acceptance; ' all agreements, bonds for performance, bonds for labor and material for the following: A. Grading B. Sanitary sewer improvements C. Storm drain improvements D. Water system improvements E. Street, curb, gutter & sidewalks F. Street lights 3. Cash deposit in the,amount of 10% of total estimated cost. 4. Submit a preliminary soils report prepared by a California Registered Civil Engineer. s ATTACHMENT 3 DEC.30'2002 15:50- _ #3567 F.002/007 AEMQRANDUM To: John Lampe, Associate Planner From: Elroy Kiepke, City Engineer Date: December 30, 2002 Re: TENTATIVE TRACT MAP NO. 16474, TTM 02-01, E02-18 Attached for your consideration are the City Engineer's recommended condiilons of approval for the referenced tract map. Attachment ATTACHMENT 4 DE-3.3012002 15:51 #35E7 P-003/007 City Engineer's Recommended Conditions of Approval for Tentative Tract Map No. 16474 Page 1 GENERAL 1. Details,shown on the tentative map are not necessarily approved. Any details which are inconsistent wtith requirements of ordinances,general conditions of approval,or City Engineer's policies must be- specifically approved in the final map or improvement plan approvals. 2. A final tract map prepared by, or under the direction of a Registered Civil Engineer authorized to practice land surv6ying, or a Licensed land Surveyor, must be processed through the City Engineer's office prior to being filed with the County Recorder. 3. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final tract map is released for filing with the County Recorder. 4. Monurnentation of tract map boundaries, street centerline and lot boundaries is required. 5. Final tract map'shall be filed with the County Recorder and one (1). mylar copy of filed map shall be submitted to the City Engineer's office prior to issuance of building permits. 6, Comply with all requirements of the Subdivision Map Act. - 7, Approval for fling of this land division is contingent upon approval of plans and specific-ations mentioned below. if the improvements are not installed prior to the filing oif this division, the developer must submit an Undertaking Agreement and a Faithful Performance and Labor and Materials Bond in the amount estimated by the City Engineer guaranteeing the installation of the improvements. 8. The City reserves the right to impose any new plan check and/or permit fees approved by City Council subsequent to tentative approval of this map. DRAINAGE AND GRADING 9. Prior to the recordation of the final map, grading and drainage plans .must be approved to provide for contributory drainage from adjoining properties as approved by the City Engineer, including dedication of the necessary easements. DEC.30'2002 15:51 #3567 F'.004l00 City Engineer's recommended Conditions of Approval for Tentative Tract Map No. 16474 Page 2 10, A grading and drainage plan must provide for each lot having an' independent drainage system to the public street, to a public drainage facility, or by means of an approved drainage easement. 11. Historical or existing storm Water flow from adjacent lots must be received and directed by gravity to the street, a public drainage facility, or an approved drainage easement. 12. The project will disturb one-acre or more and will require coverage under the State General Construction Activity Permit. The Engineer shall file with the City proof of coverage and a copy of the Storm Water Pollution Prevention Plan for the project prior to the issuance of grading permits for the project. 13. Geotechnical reports shall be filed with the grading plans for the project. The Geotechnical reports shall comply with the State Department of mines and Geology guidelines for such reports. The report shall include liquefaction studies and identify the seismic factors for the structural design of the homes. 14. A detailed drainage study is required to verifythat the existing drainage system that runs from Pascal to Vivienda can safely carry the runoff from this subdivision as well as the existing drainage. The study shall establish the contributory drainage area for the Pascal drainage system,the reduction in time of concentration resulting from this proposed improvement, and shall verify the condition and capacity of the Pascal drainage system. ROAD 15. Developer shall construct'36-foot public street,within a 60-Foot dedicated right-of- way for A-street,Cardinal Street and Reed Avenue and 44-foot public street within a 56-foot dedication for Van Buren Street, in compliance of the City Engineer's requirements. Public Sidewalks and streetlights shall be included as part of the required public improvements. 16. Plaits for street improvements and street light layout forthe proposed street shall be submitted to the City Engineer and must be approved prior to filing the final map. Street improvement plans for A-Street, Cardinal Street, Deed Avenue and-Van Buren Street shall be included within a single set of plans for this project. Van Buren shall be improved across the entire frontage of lots 14, 15 and 16, 1T New drive approaches shall be constructed at least 3', on local streets, from any DEC.30'2002 _5.52 #3567 P.005/00" City Engineer's Recommended Conditions of Approval for Tentative Tract Map No. 16474 Page 3 aboveground obstructions in the public right-of-way to the top of "x" or the obstruction shall be relocated. 18. Dnve approaches shall be at least 12'wide. 19. Developer shall dedicate, if not already dedicated, a 60'wide road easement for A- Street, Cardinal Street, Reed Avenue and Van Buren Street. 20. Developer shall grant a 15' radius road deed dedication at the corner of Cardinal Street and A-Street and at Cardinal and Reed Avenue. 21. Developer shall construct a wheelchair ramp per City standards at the corner of 4Ian Buren and Reed, Cardinal and Reed and Cardinal and A-Street. 22. The structural section for the streets within this subdivision shall be based on the r- value of sub grade material after streets are brought to rough grade. The Geotechnical engine0r shall provide preliminary structural recommendations based on TI of a for A street, Cardinal Street, and Reed Avenue and a TI of 7.5 for Van Buren Street. 23. The developer shall overlay Van Buren Street from the curb to the length of the longest utility cut to serve lots 14 and I S. If Utility connections are included for lot 16 the Overlay shall extend to and cover the entire Vanburan frontage. SEWER i 24. Approval of this land division Is contingent upon the installation of local main line public sewer within the proposed public street. Separate house laterals shall be constructed to serve each lot of the land division. 25. The developer shall send a print of the sewer plans to the City and to the City of Colton Department of Public Works for review. Approval must be assured prior to Piing this land division map. UTILITIES 26. Power, telephone and cable television service shall be underground. 27. Any utilities that are in conflict with the development shall be relocated at the developer's expense. DEC.JC'2002 #:3567 x.006/oC7 City Engineer's Recornmended Conditions of Approval for Tentative Tract Map No. 16474 Page 4 WATER 28. All lots shall be served by adequately sized water system facilities, which shall include fire hydrants of the size, type and location as determined by the Fire Chief, 29. The water mains shall be of sufficient size to accommodate the total domestic and fire flog required for the land division. Domestic flows required are to be determined by the City Engineer. Fire flows required are to be determined by the Fire Chief. 30. Plans and specifications for the water system facilities shall be submitted for approval to Riverside Highland Water Company. The subdivider shall submit an agreement and other evidence,satisfactory to the City Engineer, indicating that the subdivider has entered into a contract with the water purveyor guaranteeing payment and installation of the water improvements. 31. Prior to the filing of the final map,there shall also be filed with the City Engineer, a statement from the water purveyor indicating subdivider compliance with the Fire '1 Chiefs fire flow requirements. i COUNTY of SAN BERNARDINO COUNTY FIRE DEPARTMENT` '� ECDii!1t PUBLIC SERVICES OPNIENr �a�rr�.� AND PUl3i.l.SlrllltiGfS GROUP CprlCE OF THE FIRE MARSHAL "yy PETER R.HILLS CQMMUN1TY SAFETY DIVISION Fire Chief 620 South"E" Street - San Bernardino, CA 0415-0179 County Fire waraen (90S)386-8400 • Fax(909)386.0460 JANUARY 8,2003 GRAND TERRACE REDEVELOPMENT OI'ibl(7ENT .A TTN: JOHN LAM- FE APN: 1167-261-01 FILE#: TM GT03/6859 LOCATION: 22265 VAN BU REN STREET—GRAND TERRACE PROJECTTYPE: S'IS BDIVISION PLANNER, JOHN LAM PE Dear Applicant: - - With respect to the conditions of.approval regarding the above referenced project, the San Bernardino County Fire Department requires the following fire protection measures to be provided in accordance with applicable local ordinances,codes,andlor recognized fire protection standards. The following information of this document sets forth the FIRS7 CONDITIONS and GUIDELINES which are,applied to this project. Approved Approved w/conditions ❑No7 Approved FIRE COND1TIO NS: Jurisdiction. The above referenced project is tinder the jurisdiction of the Sati -Bernardino County Fire Department herein ("Fire Department"). Prior to any construction occurring on any parcel, the applicant shall contact the Fire Department for -verification of current fire protection requirements.' All new construction shall comply with the current Uniform fare Coda requirements and ali applicable statutes, codes,ordinances and standards of the Fire Department.(F-1) )Fire Fee, The required fire fees(currently$580_00)shall be paid to the San Bernardino County Fire Department/Community Safety Division(909)396-8465. This fee is in addition to fire fees tnat are paid to the City of Crrand Terrace. (;F-40b) Combustible Frotection. Pri:')r to combustibles, being placed on the project site an approved paved road with curb and gutter and fire hydrants with ar, acceptable water system shall be installed. The topcoat of asphalt does not.have to be installed antil final inspection and occapancy. (F-44) Water A water System approved and inspected by t_he fire Department is required. The system shall be operational,prior to any combustibles being stored on the Site. The applicant is required to provide a minimum of one new six(4)inch fire hydrant assembly with two(2)two and,one half(2 1/2)inch and one(1)Four(4)inch outlet. A11 fire hydrants shall oe spaced no more than three hundred(300)feet apart and no more than one hundred fifty(150)feet from any portion of a structure. Detached single family residential developments may i-ocrease the spacing between hydrants t'o be no more than six hundred(600) feet and no more than three haridred (30.0)feet arty portion of a detached single family strui:tury Standard F i.,;: C,:... • ATTACHMENT 5 TM GT03/6859 JANUARY S,2003 Page Water System Certification. The applicant shall provide the Fire Department with a letter from the serving water company, certify-iing that the required water improvements have been made or that the existing 'fire hydrants and water systern will meet distwnce and fire flow requirements, lire flow water supply shall be in plate prior to placing combustible materials on the jab-site. (M7) Street Siam. This project is required to have an approved street sign(temporary or permanent). The.street sign shall be installed on the ncarest street corner to the Project. Installation of the temporary sign shall be prior any combustible material been& placed on the constraetion site. Prior to fmi l inspection and occupancy of the first structure,the permanent street sign shall be installed. Standard 901.4.4 (1F72) ReAdential Addressing. The street address shall be installed on the building with numbers that are a minimum of four(4) inches in height and with a one half('/j)inch strobe. The address shall be visible from the street. During the hours of darkness,the numbers shall be laaternaft and electrically illuminated with a low voltage power source. Numbers'shall contrast with their background and be;legible from the street. ' Where the building is fifty(50)feet or more from the roadway, additional contrasting four(4)inch numbers shall be displayed at the.property access entrances. Standard 961.4.4 (MA) Spark Arrestor. An approved spark arrestor is required. Every chimney that is used in conjunction with / any fireplace or any heating appliance in which solid or liquid fuel are used, shall have an approved spark arrestor visible from the ground that is maintained in conformance with the Uniforrn Fire Code. (F87) Sine . 1DOUG C WFO2RD / Planning&Engineaing Supervisor DC Js �y _ 1450 E. Washington St. ® Colton,CA 92324-4696�� (909) 825-4128 FAX(909) 825-1715 c d ONSFA V PZO O�Q January 2, 2003 City of Grand Terrace Attn: John Lampe 22795 Barton Road Grand Terrace, CA 92313 Re: Tract Map #16474 Dear Jolm; Although there are some items that will need attention as this project progresses, we can,see no reason why this tract should not move forward. We will want to help in the design of the, water system. Also, this tract will require thirty shares of RHWCo water stock. If you have any questions regarding this project, please call me at (909) 825-4128. Thank you.. Sincerely, Richard N. Haubert Distribution Superintendent RNH/ss ATTACHMENT 6 Wednesday,January 08, 2003 4.21 AM Craig S. Neustaedter 949 552 4357 p 02 TEPsnt P.O. Box 18355 Phone/Far.. Irvine CA 92623 949 552 4357 January 2, 2003 To: John Lampe, Associate Planner, City of Grand Terrace From: Craig S. Neustaedter , Registered Traffic Engineer (TR1433) Subject: Comments on Subdlvlslon of Site Into 15 Lots and a Remainder Lot Location: 22268 Van Buren Street File No: TTM-02-01 and E-02-18 The above referenced will have no significant traffic or parking impacts. I have no other comments on this project. Transportation Engineering and Planning, Inc. ATTACHMENT 7 LIT Y STAFF REPORT 0 GRAND TER City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X-) MEETING DATE: February 13,2003 SUBJECT: CONTINUE REORGANIZATION MEETING TO MARCH 13,2003 FUNDING REQUIRED ( ) NO FUNDING REQUIRED (I) At the Council meeting of December 12,2002,Council made a motion,which was seconded, and voted 4-1 to agendize the organizational appointments to the January 9,2003 agenda. Due to Council Member Bea Cortes attending League training meetings in Sacramento January 7-10, and therefore unable to attend the Council Meeting on Thursday,January 9, it was requested that the agenda item Review and Assign Representatives/Alternates to Various Government Organizations,be continued to January 23,2003 so that all Council Members can be present for this important agenda item. This item was continued from the January 23 meeting to the February 13 meeting due to Council Member Herman Hilkey being unable to attend. Due to Mayor Lee Ann Garcia being unable to attend the February 13,2003 meeting and Council Member Don Larkin being unable to attend the February 27,2003 meeting Staff is recommending that the agenda item Review and Assign Representatives/Alternates to Various Government Organizations,be continued to March 13,2003. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT THE AGENDA ITEM,REVIEW AND ASSIGN REPRESENTATIVES/ALTERNATES TO VARIOUS GOVERNMENT ORGANIZATIONS,BE CONTINUED TO THE CITY COUNCIL AGENDA FOR MARCH 13,2003. �—UNCIL AGENDA ITEM NO. -7 c1Tr . o STAFF REPORT GRIM TERR City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: February 13; 2003 SUBJECT: REQUEST FROM SANBAG FOR COUNCIL MEMBERS TO BE NOMINATED TO SERVE ON PANELS FOR THE PURPOSE OF CONSULTANT SELECTION FOR I-215 SOUTH.PROJECT FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) SANBAG will be requesting the services of qualified consulting firms to provide on-call services on an as- needed basis to support the-I-215 South project. Two separate Requests for Qualifications(RFQ)will be issued,with a selection panel appointed to review the Statements of Qualifications(SOQ)as submitted for each discipline. SANBAG has made a request for nominations of two Council Members to serve, one each, on.selection panels for Engineering Support and Environmental Support. STAFF RECOMMENDATION: STAFF RECOMMENDS'THAT COUNCIL NOMINATE A COUNCIL MEMBER TO SERVE ON SANBAG'S ENGINEERING SUPPORT PANEL AND NOMINATE A COUNCIL MEMBER TO SERVE ON SANBAG'S ENVIRONMENTAL SUPPORT PANEL. COUNCIL AGENDA ffEM NO,, ._ AG San Bernardino Associated Governments SAN B 472 N. Arrowhead Avenue San Bernardino, CA 92401-1421 Working Toge her Phone: (909) 884-8276 Fax: (909) 885-4407 Web:www.sanbag.ca.gov ■ San Bernardino County Transportation Commission ■ San Bernardino County Transportation Authority ■ San Bernardino County Congestion Management Agency ■ Service Authority for Freeway Emergencies DATE: JANUARY 23,2003 TO: THOMAS SCHWAB,CITY MANAGER FROM: ARLIS CHILDS,PROJECT MANAGER SUBJECT: CONSULTANT SELECTION FOR I-215 SOUTH ENGINEERING AND ENVIRONMENTAL SUPPORT cc: Arlis Childs Greg Hefter Valerie Timmins File SANBAG will be requesting the services of qualified consulting firms to provide environmental and engineering support services for the I-215 South project. Through a qualifications based selection process,it is SANBAG's intent to have separate contracts,one for Environmental Support and the other for Engineering Support. Selected consultants will provide environmental and engineering services for the I-215 South project and provide on-call services on an as-needed basis.Two separate Requests for Qualifications(RFQ)will be issued,with a selection panel appointed to review the Statements of Qualifications (SOQ)as submitted for each discipline. In accordance with SANBAG Policy regarding Selection of Consulting Services, a selection team is to be assembled using members from local jurisdictions, RCTC, and Caltrans. For each of the required support services,one member from each city and two from Caltrans are invited to participate on each selection panel.It is recommended that the same Selection Team member not be appointed to both panels but rather representatives be appointed with reference to the appropriate discipline involved.You are requested to nominate,to SANBAG, one Selection Team members for each of the two panels. The RFQs for Environmental and Engineering Support Services will be released on January 29,2003.The SOQs will be due on February 20,2003. Attached for your reference are the SANBAG selection policies and an outline of SANBAG selection procedures.Upon receipt of the SOQ packages,additional instructions will be provided to each respective Selection Team member. SELECTION TEAM PROCEDURES The selection of a consultant'is an important decision to make. As a member of the SANBAG consultant selection team (Team),you are asked to give the selection process your fullest attention. In respect for the consultants offering professional services, SANBAG expects that each Team member will perform his or her function in a competent and highly professional manner. The evaluation and selection of SANBAG consultants must be carried out in an ethical manner and in an atmosphere of mutual respect and trust. Each member of the team will: Discern the capabilities and qualifications of the consultant firms with honesty and without prejudice. Avoid conflicts of interest which may unduly influence your ability to evaluate consultants fairly. Respect the opinions of other team members and the confidentiality of information exchanged during the selection process. Issue no statements,public or private,relating to the confidential aspects of the evaluation and selection process. The Team will provide recommendations based on the qualifications,experience,and proposed personnel of the submitting firms. Final consultant recommendations will be made by SANBAG and/or its designated administrator. Results of the selection process and notification of the successful consultant will be made only by SANBAG. The four important phases of the selection process are 1)evaluation and scoring of the SOQs,2)evaluation and shortlisting of qualified firms for oral interviews, 3) evaluation of the interview presentations and recommendation to SANBAG and 4)debriefing of non-selected firms.Each Team member is expected to fully participate in all four phases of the selection process. Team members will use the attached Consultant Evaluation Matrix and the general guidelines when reviewing and evaluating each SOQ. Please note the following instructions: • Each firm is to be evaluated on its merits in accordance with the evaluation guidelines. • Scoring in each category should be from 0 to 10,with 10 being best. • Each category has a weight associated with it. Multiply the weight and your score together to get a total score for the category. • Per SANBAG's Local Selection Policy,SANBAG will provide the score for the Location in San Bernardino County category. This is the shaded portion of the matrix;do not score it. • Extra space is provided on the matrix for notes. It is recommended that each evaluator provide some insight as to his scoring.Use extra paper for additional notes if necessary. • The total score for each evaluation should total between 0 and 200 points. SANBAG staff will review the SOQs as well and offer written observations to the Team.SANBAGwill provide this information and the"Location"score.Team members will discuss their evaluations and prepare a shortlist of consultants to be interviewed at the Shortlisting meeting. This meeting will be held at SANBAG in Suite 206A about 2 weeks following submittal of the SOQs. Please be prepared with any notes you would like to share with the other Team members. Interview format and questions will also be discussed during this meeting. Interviews with each of the shortlisted consultants are usually scheduled to be held at the SANBAG Conference Room(The trailer located behind the 472 building) about 2 weeks following shortlisting. Interviews normally begin at 8:00 A.M. Interviews will be conducted in approximately 1 to 1-'/s hour intervals. The format for the interview is proposed as follows: Set up 5 minutes Presentation 20 minutes Question/Answer 30 minutes Total Time 55 minutes Panel discussion 15 minutes Following each presentation,each Team member will evaluate each firm's presentation,response to questions, and ability to perform the services,again utilizing the Consultant Evaluation Matrix.After all firms have been interviewed, Team members will compare and discuss their evaluations and report their scores. All Team members will take the time to achieve a consensus on the Team's final recommendations and final overall rankings for each Consultant. SANBAG will notify all interviewed firms of the outcome the following day. One firm will be selected for each discipline. If, during contract negotiations, SANBAG or the consultant cannot reach a mutual agreement, SANBAG (at its option) will notify the consultant and SANBAG will open negotiations with the next most qualified consultant. Historically, SANBAG Staff has been available to debrief firms that were not selected. It is important for all Team members to provide written comments on the SOO's and interviews, and plan to participate in these debriefings. This is part of the selection process and requires each member's participation. SANBAG Staff appreciates your participation on the Team. If you have any questions or comments,please call me at(909) 889-8611 extension 149. AFC:vrt Attachment DRAFT CONSULTANT EVALUATION MATRIX ENVIRONMENTAL SUPPORT SERVICES I-21 S SO UTH PROJECT Date: CONSULTANT: Reviewer's Name: ;CRITERIA. "WEIGHT' >SC. 11rEIGHTEb` o.s scO �: ...... ............................ .........�:.'.: ......... .....:�:....: ..................................................... CONSULTANT(FIRM) QUALIFICATIONS Remarks: 5 PERSONNEL PROPOSED Remarks: 5 PROJECT UNDERSTANDING Remarks: 2 STAFFING CAPABILITY Remarks: 5 PROJECT CONTROLS CAPABILITY Remarks: 1 ``< 11. `>':a:` ;'Ate:BSA RI?lNQ Z TOTAL 20 GUIDELINES FOR THE CONSULTANT QUALIFICATION EVALUATION MATRIX CONSULTANT QUALIFICATIONS 8 - 10 Firm has strong, direct and successful prior work experience related to the project scope of work, including working with similar CALTRANS personnel and/or on similar SANBAG projects. 6 - 8 Level' of firm experience exceeds that required to adequately''perform the work. Project work experience matches the project scope of work. 4 - 6 Level of firm experience may be adequate to perform the scope of work. Firm has similar engineering/technical discipline experience as is required for the scope of work. 0 -4 Level of firm experience is highly questionable as to ability to perform the scope of work. Little or no work _experience can be reasonably correlated to the proposed scope of work. PERSONNEL PROPOSED 8 - 10 Project Manager and key personnel have strong and direct project work experience, all required licenses, certifications and educational requirements related to the project scope of work, including working with similar CALTRANS and/or on a similar SANBAG projects. Organizational chart is balanced, reasonable and demonstrates a strong understanding of the project. Has good understanding of the working relationships with agencies and cities. 6 - 8 Project Manager and key personnel have good project work experience, most required licenses, certifications and generally possess the educational requirements necessary to manage the project scope of work. Project manager and key personnel are limited in experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart, although adequate, is. not reasonably balanced and/or demonstrates questionable understanding of the project scope of work and/or working relationships with agencies and cities. 4 - 6 Project Manager and key personnel appear to lack the project work experience, licenses, certifications and educational requirements necessary to manage the project scope of work. Project manager and key personnel lack. experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart may be unbalanced and/or demonstrates limited understanding of the project scope of work and/or working relationships with agencies and cities, including SANBAG. 0 -4 Project Manager and key personnel do not have the project work experience, licenses, certifications and educational requirements necessary to 'manage the project scope of work. Project manager and key personnel do not have experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart is unbalanced and/or demonstrates no understanding of the project scope of work and/or working relationships with agencies and cities. PROJECT UNDERSTANDING 8 - 10 Consultant demonstrates a strong knowledge 'of the project scope of work and all roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is well understood. 6 - 8 Consultant demonstrates adequate knowledge of the project scope of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is satisfactorily demonstrated. 4 - 6 Consultant demonstrates limited knowledge of the project scope of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is not sufficiently demonstrated. 0.- 4 Consultant does not demonstrate a satisfactory knowledge of the project scope of work and roles and responsibilities. Does not demonstrate work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG. .STAFFING CAPABILITY 8 - 10 Consultant demonstrates strong ability, including with their previous track record, to provide necessary:staffing for.the proposed scope of work. 6 - 8 Consultant demonstrates adequate ability-, including with their previous track record, to provide necessary staffing for the proposed scope of work. 4 - 6 Consultant demonstrates questionable ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 0 -4 Consultant demonstrates no ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 0 -4 Project Manager and.key personnel do not have the project work experience, licenses, certifications and educational requirements necessary to manage the project scope of work. - Project manager and key personnel do not have experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart is unbalanced and/or demonstrates no understanding of the project scope of work and/or working relationships with agencies and cities. PROJECT UNDERSTANDING 8 - 10 Consultant demonstrates a strong knowledge of the project scope of work and all roles and responsibilities. Work processes for completing the scope of work, , including interfaces with and procedures of both CALTRANS and SANBAG,'is well understood. 6 - 8 Consultant demonstrates adequate knowledge of the project scope of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is satisfactorily demonstrated. 4- 6 Consultant demonstrates limited knowledge of the project scope 'of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is not sufficiently demonstrated. 0 - 4 Consultant does not demonstrate a satisfactory knowledge of the project scope of work and roles and responsibilities. Does not demonstrate work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG. STAFFING CAPABILITY 8 - 10 Consultant demonstrates strong ability, in with their previous track record, to provide necessary staffing for the proposed scope of work. 6 - 8 Consultant demonstrates adequate ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 4 - 6 Consultant demonstrates questionable ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 0 -4 Consultant demonstrates no ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. PROJECT CONTROLS CAPABILITY 8 - 10 The consultant and project manager strongly demonstrate an ability to use project control techniques and data. Firm has excellent experience maintaining projects on schedule and within budget. 6 - 8 The consultant and project manager demonstrate an adequate ability to use .project control techniques and data. Firm has good experience maintaining projects on schedule and within budget. 4 - 6 The consultant and project manager demonstrate a limited ability to use project control techniques and data. Firm has unclear or inadequate experience maintaining projects on schedule and within budget. 0 - 4 The consultant and project manager demonstrate no ability to use project control techniques and data. Firm has little experience maintaining projects on schedule and within budget. CONSULTANT LOCATION- 10 Percent max (SANBAG will provide this score) 10 Meets criteria for a"Local" office 5 Meets criteria for a"Partly Local Firm" 2.5 —0 considered a"Non-local" firm DRAFT CONSULTANT EVALUATION MATRIX ENGINEERING SUPPORT SERVICES I-215 SOUTH PROJECT Date: CONSULTANT: Reviewer's Name: CRITERIA. WEIGHT TSCOREVtGTD (9-sj (o:-�oj <so CONSULTANT(FIRM) QUALIFICATIONS Remarks: 5 PERSONNEL PROPOSED Remarks: 5 PROJECT UNDERSTANDING Remarks: 2 STAFFING CAPABILITY Remarks: 5 PROJECT CONTROLS CAPABILITY Remarks: 1 :` ..o .. { TIa1U...... RI .11�... ...:.....LAY.... PPL1'E1 :B: '::SAA: ............................ TOTAL 20 GUIDELINES FOR THE CONSULTANT QUALIFICATION EVALUATION MATRIX CONSULTANT QUALIFICATIONS 8 - 10 Firm-has strong, direct and successful prior work experience related to the project scope of work, including working with similar CALTRANS personnel and/or on similar SANBAG projects. 6 - 8 Level of firm experience exceeds that required to adequately perform the work. Project work experience matches the project scope of work. 4 - 6 Level of firm experience may be adequate to perform the scope of work. Firm has similar engineering/technical discipline experience as is required for the scope of work. 0 - 4 Level of firm experience is highly questionable as to ability to perform the scope of work. Little or no work experience can be reasonably correlated to the proposed scope of work. PERSONNEL PROPOSED 8 - 10 Project Manager and key personnel have strong and direct project work experience, all required licenses, certifications and educational requirements related to the project scope of work, including working with similar CALTRANS and/or on a similar SANBAG projects. Organizational chart is balanced, reasonable and demonstrates a strong understanding of the project. Has good understanding of the working relationships with agencies and cities. 6 - 8 Project Manager and key personnel have good project work experience, most required licenses, certifications and generally possess the educational requirements necessary to manage the project scope of work. Project manager and key personnel are limited in experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart, although adequate, is not reasonably balanced and/or demonstrates questionable understanding of the project scope of work and/or working relationships with agencies and cities. 4 - 6 Project Manager and key personnel appear to lack the project work experience, licenses, certifications and educational requirements necessary to manage the project scope of work. Project manager and key personnel lack experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart may be unbalanced and/or demonstrates limited understanding of the project scope of work and/or working relationships with agencies and cities, including SANBAG. 0 - 4 Project Manager and key personnel do not have the project work experience, licenses, certifications and educational requirements necessary to manage the project scope of work. Project manager and key personnel do not have experience working with CALTRANS and/or on similar SANBAG projects. Organizational chart is unbalanced and/or demonstrates no understanding of the project scope of work and/or working relationships with agencies and cities. PROJECT UNDERSTANDING 8 - 10 Consultant demonstrates a strong knowledge of the project scope of work and all roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is well understood. 6 - 8 Consultant demonstrates adequate knowledge of the project scope of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is satisfactorily demonstrated. 4 - 6 Consultant demonstrates limited knowledge of the project scope of work and roles and responsibilities. Work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG, is not sufficiently demonstrated. 0 - 4 Consultant does not demonstrate a satisfactory knowledge of the project scope of work and roles and responsibilities. Does not demonstrate work processes for completing the scope of work, including interfaces with and procedures of both CALTRANS and SANBAG. STAFFING CAPABILITY 8 - 10 Consultant demonstrates strong ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 6 - 8 Consultant demonstrates adequate ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 4 - 6 Consultant demonstrates questionable ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. 0 - 4 Consultant demonstrates no ability, including with their previous track record, to provide necessary staffing for the proposed scope of work. PROJECT CONTROLS CAPABILITY 8 - 10 The consultant and project manager strongly demonstrate an ability to use project control techniques and data. Firm has excellent experience maintaining projects on schedule and within budget. 6 - 8 The consultant and project manager demonstrate an adequate ability to use project control techniques and data. Firm has good experience maintaining projects on schedule and within budget. 4 - 6 The consultant and project manager demonstrate a limited ability to use project control techniques and data. Firm has unclear or inadequate experience maintaining projects on schedule and within budget. 0 - 4 The consultant and project manager demonstrate no ability to use project control techniques and data. Firm has little experience maintaining projects on schedule-and within budget. CONSULTANT LOCATION- 10 Percent max (SANBAG will provide this score) 10 Meets criteria for a"Local' office 5 Meets criteria for a"Partly Local Firm" 2.5 —0 considered a"Non-local" firm