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01/25/2001 F ILE c- PY, o �ITy D G 1 6RFftiD TERR CE jahuary 2J� 2001 22795 Barton Road ' Grand Terrace California 9231375295 r Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE, Dan Buchanan Mayor Lee Ann Garcia Mayor Pro Tem CR'A/C;ITY COUNCIL. ' ' • Herman Hilkey REGULAR-MEETINGS DonLarkin M Ferre" 2"m AND 4 . Council Thursdays - 6.000 p.m* Council Members ' Thomas J.Schwab' City Manager - Council Chambers " Grand'Terrace Civic Center 22795 Barton Road Grand-Terrace, C ,92313-5295 , ; CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JANUARY 25, 2001 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road r THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THRMEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation - * Pledge of Allegiance - * Roll Call - - - STAFF COUNCIL AGENDA ITEMSRECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY' t 1. Approval of 12-14-2000 Minutes Approve 2. Approval of Check Register CR0025,CRO101 &CR0102 Approve 3. Annual Financial Report for Fiscal Year Ending June 30,2000 Accept 4. Statement of Investment Policy Adopt 5. Terrace Hills/Richard Rollins Park Rehabilitation Project and Proposal 6. Closed Session-.Real Estate Negotiations(22322 Van Buren) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 11 Items to Delete 2. SPECIAL PRESENTATIONS A. Chamber of Commerce Update B. ECO Day 2000 Coloring Contest Winners COUNCIL AGENDA 01-25-2001 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No.C0025,CO101 &CO102 Approve B. Ratify 01-25-2001 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 12-14-2000 and 12-19-2000 Minutes Approve E. Conference Travel:City Manager/Assistant City Manager Approve F. Statement of Investment Policy Adopt G. Lease Agreement with AT&T Wireless Services,Inc.for Approve the Lease of Property and the Installation of a Wireless Telecommunication Antenna,Stealth Designed into a Flagpole H. Annual Financial Report for Fiscal Year Ending June 30, Accept 2000 I. Notice of Completion:Richard Rollins Park Restroom Approve/Authorize_ (TNT Constructors,Inc.) _ - 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of December 4,2000 Accept 2. Historical and Cultural Activities Committee a. Minutes of December 4,2000 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Resolution to Authorize Staff Submission of an Approve Application for a"Time-Fill/CNG Refueling Apparatus," and to Allocate Matching Funds from Air Quality Fund r COUNCIL AGENDA 01-25-2001 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Appointment of Council Member,City Manager and Staff Appoint/Designate to the Newly Created League of California Cities Inland Empire Division Legislative Task Force C. Minimum Wage Adjustments for Child Care Approve D. Modify Employee Benefits Options Approve 7 E. Ballfield Lighting During SCE Energy Alerts Approve F. Neighborhood Trac Management and Calming Program: Authorize/Adopt/Approve Traffic Policy and Procedures G. Schedule Special Meeting to Interview Applicants and Schedule Make an Appointment to the Planning Commission 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,FEBROARY 8,2001. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 02-08-2001 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 02-01-2001. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- DECEMBER 14,2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on December 14, 2000 at 7:30 p.m. l_� 7 PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow, Interim Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building &Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department -ABSENT: None APPROVAL-OF NOVEM 3ER 9, 2000 MINUTES CRA-2000-74 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER HILKEY,CARRIED 5-0,to approve the November 9,2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0023 & CR0024 CRA-2000-75 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CR0023 & CR0024. 22237 BARTON ROAD -TRAINING BURN &DEMOLITION CRA-2000-76 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA,CARRIED 5-0,to appropriate$400,000 for the Low-Moderate Housing Purchase Rehabilitation Program from available fund balance of$3,245,171 and authorize staff to notify S.C.A.Q.M.D.of a 10 day notice,remove the remaining debris and foundation and cap the existing sewer lateral and to enter into a contract for the removal, clean up and disposal of the remaining debris in an amount not to CRA AGENDA ITEM 140. I Community Redevelopment Agency Minutes December 14,2000 Page 2 exceed$8000. COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED SEPTEM 3ER 30 2000 CRA-2000-77 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to accept the Combined Cash and Investments Treasury Report for Quarter Ended September 30, 2000. PICO STREET PROPERTY LEASE AGREEMENT-LUCKY FARMS INC. CRA-2000-78 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to authorize a Property Lease Agreement between the Community Redevelopment Agency and Lucky Farms, Inc. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 7:40 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,January 25,2001 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace _ % PEW:, ' C RA APPROVAL CITY OF',�,AAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 28, 2000 1 CHECK REGISTER NO: CR0025 OUTSTANDING DEMANDS AS OF: DECEMBER 28, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13516 S.C.A.Q.M.D. NOTICE OF DEMOLITION-22237 BARTON 38.00 13517 VIRGIL BARHAM ; BIRTHDAYBONUS 27.50 13522 VERIZON WIRELESS 4 CELL PHONES-NOVEMBER, 2000 USE 117.90 44696 ADDINGTON CONSULTING ENGINEERING ! NOV. 2000 PROF. ENGINEERING SERVICES 1,040.00 44698 ADVANCE COMPUTER TECH 225 FEET OF COMPUTER CABLE 60.61 44699 ARROWHEAD CREDIT UNION VISA LUNCH MTG ROLLINS PARK REHAB PROJECT 165.86 44702 BELL ROOF COMPANY REROOF 22723 LA PAIX-REHAB 5,790.60 44704 DAN BUCHANAN AGENCY BOARD STIPEND 150.00 44708 DANKA OFFICE IMAGING COMPANY { ! COPIER USAGE & MAINTENANCE 116.53 44709 DESIGN-SCAPE ARCHITECTS INC. ROLLINS PARK REHAB DESIGN 798.00 44711 DRUG ALTERNATIVE PROGRAM LAWN SERVICE 22846 PALM-REHAB 40.00 44715 MARYETTA FERRE' ! �•` AGENCY BOARD STIPEND 75.00 44718 LEE ANN GARCIA AGENCY BOARD STIPEND 150.00 44719 GRAND TERRACE LITTLE LEAGUE AGENCY BOARD STIPEND 150.00 44722 RITCHIE HERNDON 22850 LA PAIX REHAB CLEAN UP 575.00 44723 HERMAN HILKEY _AGENCY BOARD STIPEND 150.00 44724 MICK HILL ENTERPRISES BLOCK WALL-22322 VAN BUREN REHAB 950.00 44728 INLAND EMPIRE ECONOMIC PARTNERSHIP ,1/3 PG AD 2001 FILM PRODUCTION GUIDE 375.00 44735 BYRON MATTESON AGENCY BOARD STIPEND 150.00 44739 PETTY CASH REIMBURSEMENT 35.83 44743 RIVERSIDE HIGHLAND WATER COMPANY WATER-22723 LA PAIX REHAB 227.61 Z 44746 ROSENOW SPEVACEK GROUP INC. TAX INCREMENT ADMINISTRATION 202.50 44752 STAPLES OFFICE SUPPLIES 324.31 a 44757 VAVRiNEK TRINE DAY&COMPANY AUDIT EXPENSE 1,519.97 536700 U.S. BANK TRUST N.A. MONTHLY LEASE PAYMENT 23,368.12 GRAND TOTAL $36,598.34 1 r CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 28, 2000 CHECK REGISTER NO: CR0025 OUTSTANDING DEMANDS AS OF: DECEMBER 28, 2000 CHECK# VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY. LARRY RONNOW INTERIM FINANCE DIRECTOR J i 1 CITY OF GF11? 11) TERRACE PENDING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY _DATE:_ JANUARY_11, 2001 CHECK REGISTER NO: CRO101 I OUTSTANDING DEMANDS AS OF: JANUARY 11, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13533 STANDARD INSURANCE COMPANY !JAN. 2001 EMPLOYEE DISABILITY& LIFE INS. $38.71 13534 STATE COMPENSATION INSURANCE FUND ; DEC. 2000 WORKERS' COMPENSATION INS. $189.36 13535 FACIFICARE OF CALIFORNIA JAN. 2001 EMPLOYEE HEALTH INSURANCE $1,045.51 13537 MANAGED HEALTH NETWORK JAN. 2001 EMPLOYEE MHN $65.01 13541 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-REHAB HOUSES $78.02 44765 ADDINGTON CONSULTING' BRIDGE ADMINISTRATION FEE $640.00 44771 ROBERT CHAGOLLA CONSTRUCTION CONSTRUCTION-22322 VAN BUREN REHAB $39,150.00 44773 DAKENO INC. DEMO & DEBRIS REMOVAL 22237 BARTON $5,183.10 44775 DESIGN-SCAPE ARCHITECTS INC. NOV. 2000 PROFESSIONAL SERVICES-ROLLINS PARK $1,922.00 44776 ECONOMIC DEVELOPMENT SYSTEMS DEVELOPMENT OF RETAIL RECRUITMENT $7,035.99 44789 MARIA RODRIQUEZ BUILDING MAINTENANCE-BLDG. & SAFETY $80.00 44792 MICK HILL ENTERPRISES BLOCK WALL 22846 PALM REHAB $2,250.00 44795 PROTECTION ONE ALARM MONITORING-BLDG. & SAFETY $40.50 44804 THE ALTEK GROUP UPDATE ECON. DEV. VIDEO & IEEP CD $895.35 44808 WASTE MANAGEMENT TOILET RENTAL-ROLLINS PARK $442.22 44810 YOSEMITE WATER WATER-CITY FACILITIES $12.00 GRAND TOTAL $59,067.77 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY. �If 4em_ LARRY RONNOW INTERIM FINANCE DIRECTOR ' 1 - CITY OF GFj 'D TERRACE ®INS G R A APPR®i/Al. COMMUNITY REDEVELOPMENT AGENCY DATE: JANUARY 25, 2001 CHECK REGISTER NO: CRO102 OUTSTANDING DEMANDS AS OF: JANUARY 25, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13545 MICK HILL ENTERPRISES BLOCK WALL-22322 VAN BUREN REHAB $950.00 13550 PATRIZIA MATERASSI BIRTHDAY BONUS $20.00 13551 VERIZON WIRELESS-LA DEC. 2000 USAGE-4 CELL PHONES-BLDG & SAFETY $114.49 13552 TNT CONSTRUCTORS, INC. PROGRESS PAYMENT#5-ROLLINS PARK REHAB $12,779.56 44819 ARROWHEAD CREDIT UNION VISA COMPUTER MODEM $48.48 44820 BELL ROOF COMPANY, INC. REROOF 22723 LAPAIX REHAB $643.40 44822 DAN BUCHANAN AGENCY BOARD STIPEND $150.00 44827 DESIGN SCAPE DEC. 2000 PROF. DESIGN SERVICES-ROLLINS PARK $778.64 44830 DRUG ALTERNATIVE_ PROGRAM LAWN SERVICE 22723 LAPAIX REHAB $20.00 44834 MARYETTA FERRE' AGENCY BOARD STIPEND $150.00 44835 FRUIT GROWERS SUPPLY CO. LANDSCAPE MAINTENANCE SUPPLIES $42.07 44837 GAIL ROUSSELL REIMBURSE OFFICE SUPPLIES $259.91 44838 LEE ANN GARCIA AGENCY BOARD STIPEND $150.00 44841 HERMAN HILKEY AGENCY BOARD STIPEND $150.00 44855 ROSENOW SPEVACEK GROUP INC. TAX INCREMENT VERIFICATION $3,542.50 44871 RICHARD ZUG WEED ABATEMENT-11695 CANAL $80.00 5598530 U.S. BANK JANUARY 2001 MONTHLY PAYMENT $23,368.12 GRAND TOTAL $43,247.17 J I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY. 12r /V LARRY RONNOW INTERIM FINANCE DIRECTOR 1 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE STAFF REPORT Finance Department CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE : January 25, 2001 AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUKE 30. 2000 FUNDING REQUIRED NO FUNDING REQUIRED XX , In accordance with Municipal Code 2.12.030.6, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 2000 for your review and acceptance, and also as a matter of public record. The audited report was prepared by the firm of Vavrinek, Trine, Day& Co., LLP, Certified Public Accountants, with whom the Agency contracts to perform a financial and -_ compliance audit. The CRA of the City of Grand Terrace has received the highest possible opinion on its'financial report. The auditor has rendered an opinion that the financial statements, present fairly, in all material respects; the financial position of the CRA of the City of Grand Terrace, as of June 30, 2000 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128 and A-133, as necessary. A copy of the CRA financial statements are available for inspection in the reference section of the Grand Terrace Library. Staff Recommends that Board: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CRA OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2000. CRA AGENDA M1 NO. CITY OF GRAND TERRACE STAFF REPORT CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE : January 25, 2001 :AGENDA ITEM SUBJECT: ADOPT STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the Treasurer present an Annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in January 2000. No changes are proposed at this time. Staff recommends that Agency Board.- Adopt statement of CRA Investment Policy CRA AGENDA ITEM N0. 4 COMMUNITY REDEVELOPMENT AGENCY OF• GRAND TERRACE INVESTMENT POLICY 1 . 0 POLICY It is the policy of the CRA of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the CRA and conforming to all statutes governing the investment of CRA funds . 2 . 0 SCOPE This investment policy applies to all financial assets of the CRA. These funds are audited annually and accounted for in the Comprehensive Annual Report . Funds include the General Fund, Special Revenue Funds, Trust Funds, Debt Service Funds and any other CRA Funds . 3 . 0 PRUDENCE Investments shall be made with judgment and care -under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person"__standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security' s credit risk or market price changes . 4 . 0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be : 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the CRA shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio . -1- ' COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the CRA to meet all operating requirements which might be reasonably anticipated. _e 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5.0 DELEGATION OF -AUTHORITY Authority , to manage the investment of surplus funds is derived from California Government Code 53601, et seq. Management of Bond Funds is controlled be Government Code. 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds 'to cover a longer duration than those limits established for surplus (operating) -funds . Management responsibility for the investment program is hereby delegated : to the Treasurer; _who shall establish procedures and operate the - investment program consistent with -this investment policy. _Procedures may- include, but not limited to, , references to : safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository-agreements and banking-. - services contracts, as 'appropriate. Treasurer may delegate authority! to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided '%under the terms �of this policy and the procedures established by the treasurer. 6 .0 ETHICS AND CONFLICTS OF INTEREST, , i Officers -and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agency will -prohibit the utilization of, outside investment advisors . -2_ J CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR MEETING - DECEMBER 14, 2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton, Road, Grand Terrace, California, on December 14, 2000, at 7:30 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow, Interim Finance Director Patrizia Materassi, Community.and Economic Development Director Virgil Barham, Building& Safety Director John Harper, City Attorney Lt. Rick.Carr, Sheriff's Department ABSENT: None � The meeting was opened with invocation by Councilman Herman Hilkey, followed by the Pledge _ of Allegiance led by Mayor Pro Tern Dan Buchanan. SPECIAL PRESENTATIONS = 2A. Presentation to Outgoing Mayor Byron Matteson Dennis Hannsberaer, County Supervisor, presented a resolution to Byron Matteson recognizing and commending him for his loyal and dedicated service to the City of Grand Terrace and wished him a long, happy and fulfilling retirement. He complimented him on the wonderful,service he has provided over the years. Jim King,Southern California Gas Company,extended his appreciation to Byron Matteson and presented him with a proclamation from the Gas Company for the'tremendous work that he has done. Captain Gomez, Central Station Commander of the San Bernardino County Sheriffs Department,congratulated Byron on his retirement and commended him on the many years that he has spent as the Mayor of Grand Terrace. He.thanked him for making his job easier as a result of his leadership,dedication'and'cominitment to the citizens of Grand Terrace and presented him with a plaque on behalf of Sheriff Penrod. City Manager Schwab indicated that'State Senator Soto's office sent a Certificate of Recognition to Byron Matteson recognizing his sixteen years of outstanding leadership and COUNCIL AGENDA ITEM NO C-17AIL - RAMDTER Community Services Department Staff Report CITY COUNCIL ITEM (XX). MEETING DATE: JANUARY 25, 2001 SUBJECT: CONFERENCE TRAVEL: CITY MANAGER/ASSISTANT CITY MANAGER NO FUNDING REQUIRED DISCUSSION: During the period of February 14-16, the City Manager's Department of the League of .California Cities will be holding the annual department seminar and meeting in Monterey. This will involve travel out of the area by both the City Manager and Assistant City Manager to attend and participate in the conference. 4. Staff is,requesting-authorization-from the City Cou_ncil for-this travel. Costs are.currently.- included in the FY 200-01 Budget. - RECOMMENDATION:..- .-__ _ That the City Council authorize travel and attendance of the City Manager and Assistant City Manager at the League of California Cities City Manager's Department Meeting, February 13-16, 2001. FISCAL IMPACT: Funds are currently budgeted in the FY 2000-01 Budget and are not expected to exceed $1,500 for registration and accommodations. COUNCIL AGENDA ITEM NO. 3E CITY OF GRAND TERRACE STAFF REPORT CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE : January 25, 2001 AGENDA ITEM SUBJECT: ADOPT STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the City Treasurer present an Annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in January 2000. No changes are proposed at this time. Staff recommends that Council: Adopt statement of City Investment Policy COUNCIL AGENDA ITEM NO. CITY OF GRAND TERRACE INVESTMENT POLICY 1. 0 POLICY It is the policy of the City of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all statutes governing the investment of City funds . 2 . 0 SCOPE This investment policy applies to all financial assets of the City. These funds are audited annually and accounted for in the Comprehensive Annual Report . Funds include the General Fund, Special Revenue Funds, Trust Funds, Debt Service Funds and any other City Funds . 3 . 0 PRUDENCE Investments shall be made with judgment and care -under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, _ considering the probable safety of their capital -as wei--1- as the probable income to be derived. The standard of prudence to be used shall be _ the "prudent person" standard and shall be applied in the context of managing- an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security' s credit risk or market price changes . 4'. 0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be : 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio. -1- CITY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5 . 0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code 53601, et seq. Management of Bond Funds is controlled be Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture . In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the _ Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, bizt not limited to, references to: safekeeping, PSA repurchase agreements, wire transfer . r agreements, collateral/depository agreements ar�d ban7cing services contracts, as appropriate . Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the treasurer. 6 . 0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agency will prohibit the utilization of outside investment advisors . -2- CITY OF GRAND TERRACE INVESTMENT POLICY The Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California . No public deposit shall be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . 8 . 0 AUTHORIZED INVESTMENTS : The City of Grand Terrace is empowered by statute and authorized by Council to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . ----B.- REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, - —"--- STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or state deposit insurance . The Treasurer may waive collateralization in lieu of deposit insurance . D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The treasurer may, at his discretion, waive security for that portion of a deposit that already is covered by federal or state deposit insurance. E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or state deposit insurance . The Treasurer may waive collateralization in lieu of deposit insurance . F. SECURITIES ISSUED BY FEDERAL AGENCIES . -3- 1 CITY OF GRAND TERRACE INVESTMENT POLICY G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special Fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $30 Million. LAIF will have its own investment policy that will differ from the City. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to U.S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . 3 I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, s such as Local Government Investment Pools sponsored by Counties and Joint Powers Authorities . These entities may have their own investment policy that will differ from that of the City of Grand Terrace . 9 . 0 COLLATERALIZATION: All certificates of deposit must be collateralized by U.S. Treasury obligations held by a third party. The Treasurer my waive this requirement up to the amount already insured by federal or state deposit insurance. 10 . SAFEKEEPING AND .CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery VS . payment (DVP) basis and shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U.S . Government . -4- CITY OF GRAND TERRACE INVESTMENT POLICY 11. DIVERSIFICATION: The City will diversify its investments by security type and institution. 12 . INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Council and adopted by resolution of the City. 1 This policy has been reviewed and approved by the City Council on January 25, 2001 . - 5 - CITY OF GRAND TERRACE INVESTMENT POLICY Adopted by council 5/08/97, Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/27/00 - 6 - f GRAND TERR C Community and Economic De%elopment Department STAFF REPORT CRA ITEM ( COUNCIL ITEM (X ) MEETING DATE: JANUARY 25, 2001 FUNDING REQUIRED: NO FUNDING REQUIRED : XXX LOCATION: 22735 DeBerry Street at Richard Rollins Park APPLICANT: AT&T Wireless Services, Inc. via Tacit Communications SUBJECT: Lease Agreement with AT & T Wireless Services Inc. for the lease of property and the installation of a wireless telecommunication antenna, stealth designed into a flagpole _ RECOMMENDATION: Review and Approval of Lease-Agreement Background/Proposal AT&T Digital Broadband is currently building a fixed wireless network in Southern California. Fixed wireless is a new radio technology developed by AT&T that is aimed at providing internet services to stationary users. This service will provide home and home based businesses alternatives to DSL and second phone lines to residents, enhancing voice, fax and internet access communications. While Adelphia evaluates our fiber optic system and works to make product available, Tacit Communications will provide options. "With AT&T Digital Broadband, customers have the opportunity to subscribe to high-speed internet service, voice access to local, long distance and international calling and the flexibility to easily add phone lines (up to four lines available).* Standard features with each voiceline include: Caller ID, Call Waiting, and Three- way Calling. (More features are available for additional charge.)" * Requires equipment installation at the home. 22795 Barton Road • Grand Terrace, California 92313 1'J� 9)A&MA ITEM N�� Project Description Tacit Communications, representing AT&T Wireless Services, Inc., applied for a permit to construct a wireless communication facility consisting of a 60 foot high flag pole with integral antennas, ground equipment shelter building and trash enclosure at Richard Rollins Park. Tacit Communications, previously evaluated the Azure Hills Tower, other provider's towers and utility poles in the City for purposes of co-location. They concluded the only and best option was to construct a separate antenna. When proposed antennas are "stealth" designed, they are reviewed-via an Administrative Site and Architecture process per our Wireless Telecommunications Facilities Ordinance No. 171. The Applicant proposes to lease approximately 200 square feet at Richard Rollins Park for $1,200.00, per month. Staff has approved plans subject to Conditions of Approval and subject to City Council approval of the Lease Agreement. Please review the attached Lease Agreement. The Applicant will attend the meeting to answer any questions, as necessary. The following items are provided for the information of the City Council: Safety Issues During the review process, notices were sent and we received input from a few neighbors. Issues raised were evaluated and letters were sent. Please refer to letters - - sent-Attachment B. - - — - -The main concern expressed was related to potential radiation emitted by the facility. Staff has studied the issue thoroughly with the help of the applicant. This new technology is a safe and low power form of wireless communication. "The radio frequencies used by AT&T Digital Broadband are the frequencies currently used for ATU's Digital PCS systems. These are the same frequencies used'for years by public safety agencies and utilities. As with existing wireless services, the systems operate at power levels hundreds of times lower than what current federal safety standards allow. The systems comply with the radio frequency (RF) safety rules established by the FCC in August 1996. These rules are among the most restrictive in the world, combining elements from both the 1992•American National Standards Institute (ANSI) RF safety guidelines. The FCC RF emission rules have been reviewed and accepted by all of the federal agencies charged with protection of public health, including the Environmental Protection Agency (EPA), the Food and Drug Administration (FDA),,and the National Institute of Safety and Health (NIOSH)." I The exposure to microwaves from the subject facility is less than that of a cordless phone or microwave oven. Several technical reports have been submitted to support this statement. These documents are available at CEDD and include: - Health and Safety Standards for Wireless Communication Facilities - Questions and Answers from the FCC -AT&T Digital Broadband Questions and Answers Aesthetic Issues The Applicant was very cooperative and prepared plans that meet all location and design criteria of our City Codes and specific standards of our Wireless Telecommunications Facilities Ordinance. Please refer to excerpt of plans and photo simulation of the-facility, noticing that the location of the trash enclosure,has changed since photo simulation was prepared. PM.pg Attachment A— Lease Agreement Attachment B — Letters to Neighbors Attachment C — Excerpts of Project Plans and Photo Simulations w\pg\planning\ccatt&tleaserepo rt.doc r CELL SITE NUMBER: BC 805 n2 ADDRESS: DeBerry Street LEASE AGREEMENT THIS LEASE AGREEMENT ("Agreement"), dated as of the date below, is entered into by The City of Grand. Terrace. a munic:,:; r: ,o�a:,on, with a Tax ID# of , having its principal office/residing at -=- - s?on Road. Gr (hereinafter referred to as "Landlord") and AT&T WIRELESS SERVICES, INC., a Delaware corporation, having an office at 12900 Park Plaza Drive, Cerritos, CA 90703-8573 (hereinafter referred to as "Tenant"). BACKGROUND Landlord owns that certain plot; parcel or tract of land, together with all rights and privileges arising in connection therewith, -:, .e :2 2 7 3 5 DeBerri Grana ;�rrace CA 92407 identified as.Lots 10 and 11 of Dixon ; - -_ ; of Grand ;v San Bernardino, State of California as further described on the Legal Description of the property attached hereto as Exhibit 3 (collectively "Property"). Tenant desires to use a portion of the Property in connection with its federally licensed communications business. ` The parties agree as follows: 1. LEASE OF PREMISES. Landlord leases to Tenant a certain portion of the Property containing-approximately two ru:rdrec _00; square feet as described on attached Exhibit 3 (collectively, "Premises"). - -- - - 2. PERMITTED USE. Tenant rriay use the Premises for the following: (i) transmission and reception of communications signals; (ii)to construct, install, operate, maintain, repair, replace, protect and secure its communication fixtures and related equipment, cables, accessories and improvements (collectively the "Communication- Facility"); and (iii) any activities related to the foregoing. Tenant, at its sole expense, is entitled to install a suitacle support structureGR the 64W GWFe fG (4) @RteRRGs, and any other accessories appropriate to the successful and secure operation of the Communication Facility. The.location of the Premises, including the location of the antennas, is substantially described herein on Exhibit 1. Landlord and Tenant agree that-Exhibit 1 shows the initial installation of Tenant and that it does not limit Tenant's rights under this paragraph. Landlord's execution of this Agreement will signify Landlord's approval of Exhibit 1. Tenant has the right to (i) install and operate transmission cables from the equipment to the antennas, electric lines from the main feed to the equipment,' and communication lines from the main entry point to the equipment; and (ii) erect, construct or make Property improvements, alterations or additions ("Tenant Changes") appropriate for Tenant's use. Tenant's Changes, if permitted by law, may include enclosing or sheltering equipment, capping or modifying any sprinkler system in the equipment Attachment A space, adding HVAC, and storing sealed batteries in the equipment room/cabinet, on the structure, or at another location mutually agreed upon by the parties. 3. INSTALLATIONS. Tenant agrees to comply with all applicable governmental laws, rules, statutes, and regulations, relating to its use of the Communication Facility on the Property. Tenant has the right to modify, supplement, replace, upgrade, expand-the equipment, increase, the number of antennas or relocate the Communication Facility within the Premises at any time during the term of this Agreement. Tenant will be allowed to-make such alterations to the Property in order to accomplish Tenant's Changes or to insure that Tenant's Communication Facility complies with all applicable federal, state or local laws, rules or regulations. 4. TERM. (a) The initial lease term will be five (5) years ("Initial Term"), commencing upon the Commencement Date, as defined below. The Initial Term will terminate on the last day of the month in which the fifth (5th) annual'anniversary of the Commencement Date occurred. (b) This Agreement will automatically renew for five (5) additional 5-year Term(s) (the "Extension Term"), upon the same terms and conditions unless the Tenant notifies the Landlord in writing of Tenant's intention,not to renew this Agreement at least ninety -(90) days prior to the expiration of the existing Term. (c) If Tenant remains in possession of the Premises after the termination or expiration of this Agreement, then Tenant will, be _deemed to be occupying the Premises on a month-to-month basis (the "Holdover Term"), subject to the terms and conditions of this Agreement. (d) The Initial Term, the Extension Term, and the Holdover Term are collectively referred to as the Term ("Term"). 6. RENT. (a) Commencing on the date that Tenant commences construction (the "Commencement Date"), Tenant will pay the Landlord a monthly rental payment of S1.200.O0, plus any applicable tax, to Landlord, at the address set forth above, ,I on or before the fifth (5th) day of each calendar month in advance or to such other person, firm, or place as .Landlord may, from time to time, designate in writing at least thirty (30) days in advance of any due date. Rent will be prorated for any partial month. (b) Beginning with year one of the Extension Term, the monthly rent will increase by three percent %) over the previous year's rent. (c) Tenant shall have the right to use a direct deposit system with regard to Rent payments. Landlord agrees to cooperate with Tenant in providing requisite information to Tenant for such direct deposit. The implementation of the direct deposit system shall be at Tenant's expense. 6. APPROVALS. (a) Landlord agrees that,Tenant's ability- to use the Premises is contingent upon its suitability for Tenant's intended use from both an economic and technical engineering basis and Tenant's ability to obtain all governmental licenses, permits, approvals or other relief required of or deemed necessary or appropriate by Tenant for its use of the Premises, including without limitation applications for zoning variances, zoning ordinances, amendments, special -use permits, and construction permits (collectively referred to as "Governmental Approvals"). Landlord specifically authorizes Tenant to prepare, execute, and file all necessary or appropriate applications to obtain Governmental Approvals for its use under this Agreement and to reasonably cooperate with the same. (b) Tenant has the right to obtain a title report or commitment for a leasehold title policy from a title insurance company of its choice and to have the Property surveyed by a surveyor of choice. (c) Tenant may also obtain, at Tenant's sole cost and expense, soil boring, percolation, engineering procedures, environmental investigation or other tests or reports ("Tests") on, over, and under the Property, necessary to determine if the Tenant's use of the Premises will be compatible with Tenant's engineering specifications, system, design; operations or Governmental Approvals. 7. TERMINATION. This Agreement may be terminated, without penalty or further liability, as follows: (a) by either party on thirty (30) days' prior written notice, if the other party remains in default under Paragraph 16 of this Agreement after the applicable cure periods; (b) by Tenant on sixty (64)-days' prior-written notice, if Tenant-is unable to obtain,- : . . maintain, or otherwise forfeits or cancels any required approval(s).-or the.issuance of a license er permit by any 'agency, board, court or other governmental:authority--necessary for-the construction or operation of the Communication Facility as now and hereafter intended by Tenant; or if the Premises become unsuitable for Tenant's operation due to governmental,regulations; or if Tenant determines in its sole discretion that the cost of obtaining or retaining the same is commercially unreasonable; (c) by Tenant on sixty (60) days' prior written notice,, if Tenant determines in its ' sole discretion that Tenant's use of the Premises (as the same may have been modified from time to time) is no longer consistent with the optimal operation of Tenant's communications network based upon either technical or economic considerations in Tenant's sole discretion; (d) by Tenant on sixty (60) days' prior.written notice, if Tenant determines that interference by or to Tenant's use of the Premises cannot be resolved to Tenant's satisfaction; (e) by Tenant immediately upon notice, if destruction or damage to the Premises or the taking thereof (by partial condemnation or otherwise) is sufficient, in Tenant's reasonable judgment, to adversely affect Tenant's use of the Premises; or (f) by Tenant immediately upon notice, if Tenant determines, in its sole discretion, due to the title results, survey results or Tests, that the condition of the Premises is unsatisfactory or Tenant believes that the leasing or continued leasing of the Premises would expose Tenant to undue risks of government action or intervention or third-party liability. If this Lease is terminated for any reason outlined in this Paragraph, any-prepaid rent will be refunded on a pro rata basis. 8. INSURANCE. (a) Tenant will carry during the Term, at its own cost and expense, the following insurance: (i) "All Risk" property insurance for its property's replacement cost; (ii) commercial general liability insurance with a minimum limit of liability of One Million Dollars ($1,000,000) combined single limit for bodily injury or death/property damage arising out of any one occurrence; and (iii) Workers' Compensation Insurance as required by law. (b) Tenant will name the Landlord as an additional insured under its commercial general liability policy. Tenant will require its insurance company to give at least thirty (30) days' prior written notice of termination or cancellation of the policy to the additional insured, except for termination 'or cancellation for non-payment of premium, which notice will be ten (10) days. (c) Notwithstanding anything in this Lease, with respect to all loss, damage, or destruction to the insured party's property (including rental value and business interruption) occurring during the term of this Lease, Landlord and Tenant hereby release and waive all claims (except for willful misconduct and negligence) against the other party, and against each of the other party's employees, agents, officers, and directors. Landlord and Tenant will make a reasonable effort to include in their property insurance policy or policies a waiver ofsubrogation provision whereby any - such release does not adversely affect such policies or prejudice any right of the insured party to recover thereunder. 9. INTERFERENCE. (a) Where there-are prior radio frequency user(s) on the Landlord's property, the Landlord will provide Tenant with a list of all prior radio frequency user(s) (and their -frequencies) on the Property to allow Tenant to evaluate the potential for interference. Tenant warrants that its use of the Premises will not interfere with prior radio frequency user(s) on the Premises as long as the prior radio frequency user(s) operate and continue to operate within their frequencies, and in accordance with all applicable laws and regulations. (b) Landlord will not grant, after the date of this Lease, a lease, license or any other right to any third party for use of the Property, if such use may in any way adversely affect or interfere with Tenant's Communication Facility. Landlord will notify Tenant and receive Tenant's written approval prior to granting any third party the right to install and operate communications equipment on the Property. Nothing contained herein will restrict Tenant nor its successors and assigns from installing and modifying its/their communication equipment. (c) Landlord will not use, nor will Landlord permit its employees, tenants, licensees, invitees or agents to use, any portion of the Property or any of Landlord's other properties in any way which interferes with the operations of Tenant or the rights of Tenant under this Lease. Landlord will cause such interference to cease upon not more than twenty-four (24) hours' notice from Tenant. In the event any such interference does not cease within the aforementioned cure period, then the parties acknowledge that Tenant will suffer irreparable injury, and therefore, Tenant will have the right, in addition to any other,rights that it may have at law or in equity, for Landlord's breach of this Lease, to elect to enjoin such interference or to terminate the Lease upon notice to Landlord. 10. INDEMNIFICATION. (a) Tenant agrees to indemnify, defend and hold Landlord harmless from and against any direct injury, loss, damage or liability (or any claims in respect of the foregoing), costs or expenses (including reasonable attorneys' fees and court costs) resulting from the installation, use, maintenance, repair or removal of the Communication Facility or the breach of any provision of this Lease, except to the extent attributable to the negligent or intentional,act or omission of Landlord, its employees,.agents or independent contractors. (b) Landlord agrees to indemnify, defend and hold Tenant harmless from and against any and all direct injury, loss, damage or liability (or any claims in respect of the foregoing), costs or expenses (including reasonable attorneys' fees and. court costs) arising from the actions or failure to act of Landlord or its employees or agents, or the breach of any provision of this Lease, except to the extent attributable to the negligent or intentional act or omission of Tenant, its employees, agents or independent contractors. WARRANTIES:---(a) -Tenant and Landlord.each acknowledge,and'represent that it is duly organized, validly existing and in good standing and has all'rights,-power and authority to enter into this Lease and bind itself hereto through the party set forth as signatory for the party betow. (b) Landlord represents and warrants that: (i) Landlord solely owns the Property as a legal lot in fee simple, or controls the Property by lease or license, unencumbered by any liens, restrictions, mortgages, covenants, conditions, easements, leases, agreements of record or not of record, which would adversely affect Tenant's use and enjoyment of the Premises under this Lease; (ii) as long as Tenant is not in default then Landlord grants to Tenant sole, actual, quiet and peaceful use, enjoyment and possession of the Premises; (iii) its execution and performance of this Lease will not violate any Laws, ordinances, covenants or the provisions of any mortgage, lease or other agreement binding on the Landlord; �;..v . :Tit the PfePe;;. _ .8000i-= ;, I-*.ed by G deems sescrecr debt. rrrv+-cQ cal g e b i :'v :e r c re si. a R G ro:.f .T n: e}sa cnvirG-Tv PivTice P*GTTPTTT i 12. ENVIRONMENTAL. (a) Landlord represents, warrants and agrees that: (i) the Property and its uses and operations complies, and will 'comply, with all local, state and federal statutes or regulations, or ordinances pertaining to the environment or natural resources ("Environmental Laws"); (ii) the Property has not been used or allowed to be used by Landlord or, to the best of Landlord's knowledge, by any previous owner, to emit through ground, water or air, refine, manufacture, generate, produce, store, contain, handle, transfer, process, treat, transport, or dispose of hazardous substances or hazardous wastes, products or pollutants, including without limitation asbestos, oil, petroleum products and their by-products, (collectively called "Hazardous Substance") as defined and regulated under any Environmental Laws; (iii) the Property has never been the subject of any federal or state Hazardous Substance related list; (iv) the Property has never required closure or clean-up of Hazardous Substance; and (v) no asbestos, Polychlorinated Biphenyls or other Hazardous Substance or underground or above ground storage tanks exist or have existed or will exist on the Property. Landlord warrants and represents that it will be solely liable for the clean-up and removal of any and all Hazardous Substance and any related activities, including, but not limited to, the restoration of the Property related to Hazardous Substance now and in the future existing on the Property, except to the extent generated by Tenant. Landlord will defend, indemnify and hold Tenant harmless from and against any and all direct liabilities, damages, losses, costs, assessments, penalties, fines, expenses and fees, including reasonable legal fees, consultant fees and expert witness fees, related to Landlord's breach of any of the above representations and warranties. (b) Tenant represents, warrants and agrees to conduct its activities on the Premises in compliance with all applicable Environmental Laws. Tenant will not use, generate, release, manufacture, refine, produce, store, or dispose of any Hazardous Substance on, under, or about the Premises, except for the use of sealed batteries--for emergency back-up, any fire suppression system and small quantities of cleaning products ordinarily used by commercial businesses. Tenant agrees to defend, indemnify,and hold Landlord harmless from and against any and all direct liabilities, damages, losses, costs, assessments, penalties, fines, expenses and fees, including reasonable legal fees, that Landlord may suffer due to the existence or discovery of Hazardous Substance on the Property, or released into the environment that are directly caused by Tenant's use of the Premises. (c) The indemnifications of this Paragraph specifically include reasonable costs, expenses and fees incurred in connection with any investigation of Property conditions or any clean- up, remedial, removal or restoration work required by any governmental authority. The provisions of this Paragraph will survive the expiration or termination of this Lease. 13. ACCESS. Landlord will be permitted access to the Premises: (i) for emergencies without prior notice to Tenant, so long as Tenant is not as soon thereafter as reasonably practicable; and (ii) with reasonable prior notice to Tenant to make necessary repairs; in all cases provided that Tenant's equipment, technology and proprietary interests remain secure and the Communication Facility's operation is not adversely affected. At all times throughout the term of this Lease, and at no additional charge to Tenant, Landlord will provide, as further set forth in Exhibit 1, Tenant and its employees, agents, and subcontractors, with 24-hour, 7-days-a-week access to and over the Property, from an open and improved public road to the Premises, for the installation, maintenance and operation of the Communication Facility and any utilities serving the Premises. Upon Tenant's request, Landlord will execute an easement evidencing this right. In the event any public utility is unable to use the access or easement provided to Tenant then the Landlord hereby agrees to grant an additional access or easement either to Tenant or to the public utility, for the benefit of Tenant, at no cost to Tenant. 14. REMOVAURESTORATION. All portions of the Communication Facility brought onto the Property by Tenant will be and remain Tenant's-personal property and, at Tenant's option, may be removed by Tenant at any time during the Term. Landlord covenants and agrees that no part of the Communication Facility constructed, erected or placed on the Premises by Tenant will become, 1 or be considered as being affixed to or a part of, the Property, it being the specific intention of the Landlord that all improvements of every kind and nature constructed, erected or placed by Tenant on the Premises will be and remain the property of the Tenant and may be removed by Tenant at any time during the Term. Within one hundred twenty (120) days.of the termination of this Lease, Tenant will remove all such improvements. Footings, foundations, and concrete will be removed to a depth of one foot (1) below grade. Tenant will, to the extent reasonable, restore the Premises to its condition at the commencement of the Lease, reasonable wear and tear and loss by casualty or other causes beyond Tenant's control excepted. Tenant will not be-responsible__for the replacement of any trees, shrubs, or other vegetation, nor will Tenant be required to remove from the Premises or the Property any underground utilities. 15. MAINTENANCE; UTILITIES. (a) Tenant will, at Tenant's expense, keep and maintain the Premises in good condition, reasonable wear and tear, and damage from the elements excepted. Landlord will maintain and repair the Property and access'thereto, in good and tenantable condition, subject to reasonable wear and tear and damage from the elements. (b) Tenant will be solely responsible for and promptly pay all utilities charges for electricity, telephone service or any other utility used or consumed by Tenant on the Premises. Landlord will fully cooperate with any utility company requesting an easement over, under, and across the Property in order for the utility company to provide service.to the Tenant. During any application period the Tenant will have the right to temporarily use Landlord's electricity and will pay the Landlord the current local utility rate for electric consumed by Tenant. In the event Tenant cannot secure its own metered electrical supply, Tenant will have the right,'at its own cost and expense, to submeter from the Landlord. Tenant will pay, on a monthly basis, the current local utility company rate for submetered electricity, after the meter is read by the Landlord and billed to Tenant. Landlord will not be responsible for interference with, interruption of or failure, beyond the reasonable control of Landlord, of such services to be furnished or supplied by Landlord. 16. DEFAULT AND RIGHT TO CURE. (a) The following will be deemed a default by Tenant and a breach of this Lease: (i) non-payment of Rent if such rent remains unpaid for more than thirty (30) days after receipt of written notice of such failure to pay from Landlord; or (ii) Tenant's failure to perform any other term or condition under this Lease within forty-five (45) days after receipt of written notice from Landlord specifying the failure. No such failure, however, will be deemed to exist if Tenant has commenced to cure such default within such period and provided that such efforts - are prosecuted to completion with reasonable diligence. Delay in curing a default will be excused if due to causes beyond the reasonable control of Tenant. (b) The following will be deemed a default by Landlord and a breach of this Lease. Landlord's failure to perform any term or condition under this Lease within forty-five (45) days after receipt of written notice from Tenant specifying the failure. No such failure, however, will be deemed to exist if Landlord has commenced to cure the default within such period and provided such efforts are prosecuted to completion with reasonable diligence. Delay in curing a default will be excused if due to causes beyond the reasonable control of Landlord. 17. ASSIGNMENT/SUBLEASE. (a) Landlord may assign this Lease provided said assignee will assume, recognize and also become responsible to Tenant for, the performance of all of the terms and conditions to be performed by Landlord under this Lease. (b) Tenant may not assign or sublet this Lease-without Landlord's consent, except to (i) any person or business entity which is a parent, subsidiary or affiliate of Tenant; (ii) any person or business entity that controls or is controlled by or under common control with Tenant; (iii) any person or business entity that is merged or consolidated with Tenant or purchases a majority or controlling interest in the ownership or assets of Tenant; or (iv) any person or business entity which is licensed by the Federal Communications Commission ("FCC") to operate a wireless communications business. Tenant may assign or sublet any part or all of this Lease, and any or all rights, benefits, liabilities and obligations hereunder to any entity enumerated in (i) through (iv) above. Upon notification to Landlord by Tenant of any such action, Tenant will be relieved of all future performance, liabilities, and obligations under this Lease to the extent of such assignment or sublease. 18. NOTICES. All notices„ requests, demands and communications hereunder will be given by first class certified or registered mail, return receipt requested, or by a recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notice will be addressed to the parties at the addresses set forth below: To Landlord: The City of Grana Terrace 2275-- Barton Ro_,d Grand Terrace. C_4% 92313-5295 r ATTN. Assitanct City Manager Telephone: (909—) 824-6621 Facsimile: D09) 783-7629 To Tenant: AT&T Wireless Services 12900 Park Plaza Drive Cerritos, CA 90703-8573 Attn.: Real Estate Department with a copy to:AT&T Wireless Services PO Box 6028 Cerritos. C.- 907 ti2-6028 Attn Daniei E. Corporate Co;" Sel with a copy to:AT&T Dicitai Broadband Attn: Manager. Naational Site Develooment 14520 NE 87th Street Redmond WA 89052 Either party hereto may change the place for the giving of notice to it by thirty (30) days prior written notice to the other as provided herein. 19. SEVERABILITY. If any term or conditiont6f1his Lease is found'unenforceable, the _. remaining terms and conditions will remain binding upon`the parties as though said unenforceable' provision were not contained herein. However, if the invalid, illegal .or unenforceable provision materially affects this Lease then the Lease may be terminated by eithee'party on ten (10) days' prior written notice to the other party hereto. 20. TAXES. Tenant will pay all personal property taxes assessed on, or any portion of such taxes attributable to, the Communication Facility. Tenant, upon presentation of sufficient and proper documentation, will pay, within thirty (30) days, any increase in real property taxes levied against the Property (excluding any additional taxes that relate to the period prior to the Commencement Date, i.e., rollback taxes) which is directly attributable to Tenant's use of the Property, provided Tenant will be entitled to appeal any such increase payable by it. Landlord agrees that it will cooperate with an appeal of such taxes and will promptly pay when due all real estate taxes levied against the Property. 21. CONDEMNATION. In the event Landlord receives notification of any condemnation proceedings affecting the Property, Landlord will provide notice of the proceeding to Tenant within forty-eight (48) hours. If a condemning authority takes all of the Property, or a portion sufficient, in Tenant's sole determination, to render the Premises unsuitable for Tenant, this Lease will terminate as of the date the title vests in the condemning authority. The parties will be entitled to share in the condemnation proceeds in proportion to the values of their respective interests in the Property, which for Tenant will include, where applicable, the value of its Communication Facility, moving expenses, prepaid rent, and business dislocation expenses. Tenant will be entitled to reimbursement for any prepaid Rent. 22. ' CASUALTY. Landlord will provide notice to Tenant of any casualty affecting the Property within forty-eight hours of the casualty. If any part of the Communication Facility or Property is damaged by fire or other casualty so as to render the Premises unsuitable, in Tenant's sole determination, then Tenant may terminate this Lease by providing written notice to the Landlord, which termination will be effective as of the date of such damage or destruction. Upon such termination, Tenant will be entitled to collect all insurance proceeds payable to Tenant on account thereof and to will be reimbursed for any prepaid Rent. 23. BROKER FEES. Tenant and Landlord each acknowledges and represents to the other that no broker or other person was used by it in connection with this transaction. If any claims, actions or proceedings are brought against either party ("Indemnitee") by reason of any broker, finder or other person claiming- to have dealt with the other party ("Indemnitor") in connection with this transaction and/or the Premises, then the Indemnitor hereby agrees to indemnify, hold harmless and V defend the Indemnitee from and--against-all liabilities arising Jram such claims, and all reasonable costs and expenses incurred in connection therewith (including, without limitation, reasonable legal fees and disbursements). The provisions of this Paragraph will survive the termination of this.Lease. 24. WAIVER OF LANDLORD'S LIENS. Landlord hereby waives any and all lien rights it may have, statutory or otherwise, concerning the Communication Facility or any portion thereof. The Communication Facility shall be deemed personal:property for purposes of this Lease, regardless of whether any portion is deemed real or personal property under applicable law, and Landlord hereby consents to Tenant's right to remove all or any portion of the Communication Facility from time to time in Tenant's sole discretion and without Landlord's consent. 25. MISCELLANEOUS. (a) Amendment; Waiver. This Lease cannot be .amended, modified or revised• unless done in writing and signed by an authorized agent of the Landlord and an authorized agent of the Tenant. No provision may be waived except in a writing signed by both parties. (b) Short Form Lease. Either party will, at any time upon fifteen (15) days' prior written notice from the other, execute, acknowledge and deliver to the other a recordable Memorandum of Lease as shown in EXHIBIT 2. Either party may record this memorandum at any time, in its absolute discretion. 1 - (c) Bind and Benefit. The terms and conditions contained in this Lease will run with the Property and inure to the benefit of the parties, their respective -heirs, executors, administrators, successors, and assigns. (d) Entire Lease. This Lease and the Exhibits attached hereto, all being a part hereof, constitute the entire agreement of the parties hereto and will supersede all prior offers, negotiations and agreements. (e) Governing Law. This Lease will be governed by the laws of the state in which the Premises are located, without regard to conflicts of law. (f) Interpretation. Unless otherwise specified, the following rules of construction and interpretation apply: (i) captions are for convenience and reference only and in no way define or limit the construction of the terms,and conditions hereof; (ii) use of the term "including" will be interpreted to mean "including, but not limited to"; (iii) whenever a party's consent is required under this Lease, except as otherwise stated in the Lease or as same may be duplicative, such consent will not be unreasonably withheld, conditioned or delayed; (iv) exhibits are an integral part of the Lease and are incorporated by reference into this Lease; (v) use of the terms "termination" or "expiration" are interchangeable, and (vi) reference to a default will take into consideration any applicable notice, grace and cure periods. (g) Estoppel. Either party will, at any time upon fifteen (15) days' prior written notice from- the other, execute, acknowledge and deliver to the other a. statement in writing (i) certifying that this Lease is unmodified and in full force and effect (or, if:ranodified, stating the nature _ -of such modification and certifying this Lease, as so modified, is in full force and effect) and the date to which the rent and other charges are paid in advance, if any, and (ii) acknowledging that there are not, to such party's knowledge, any uncured defaults on the part of the other party hereunder, or specifying such defaults if any are claimed. Any such statement may be conclusively relied upon by any prospective purchaser or encumbrancer of the Premises. Failure to deliver such a statement within such time will be conclusive upon the requesting party that (i) this Lease is in full force and effect, without modification except as may be properly represented by the requesting party, (ii) there are no uncured defaults in'either party's performance, and (iii) no more than one (1) month's rent has been paid in advance. (h) No Option. The' submission of this Lease for examination or consideration does not constitute a reservation of or option for the Premises. This Lease will become effective as a lease only upon the legal execution, acknowledgment, and delivery hereof by Landlord and Tenant. i This Memorandum of Lease further incorporates all the other terms and conditions which bind and inure to the benefit of Lessor and Lessee, and their respective successors and assigns, in the Lease. IN WITNESS WHEREOF, the parties have executed, or have caused this Memorandum of Lease to be properly executed,,by their duly authorized agents or officers, all as of the day and year first above written. LESSOR: LESSEE: The City of Grand Terrace, a municipal corporate AT&T WIRELESS SERVICES, INC., a Delaware corporation By: By: Name: Name: Danial T. Hare Title: Systems Development Title: Manager By: Name: Title: IN WITNESS WHEREOF, the undersigned has caused this Agreement to be executed this day of , 200_ "LANDLORD" ; The City of Grand Terrace. a municioai corporation By: Print Name: Its: By: Print Name: Its: "TENANT" AT&T Wireless Services, Inc., a Delaware corporation By: (Officer's Signature) Name: Danial T. Hare Title: Systems Development Manager STATE OF ) ss: COUNTY OF ) On the day of , 200_before me personally appeared and acknowledged under oath that he is the of of , the named in the attached instrument, and as such was authorized to execute this instrument on behalf of the Notary Public My Commission Expires: CORPORATE ACKNOWLEDGMENT STATE OF , COUNTY OF , ss: I CERTIFY that on 200_, [name of representative] personally came before me and acknowledged under oath that he or she: (a) is the [title] of [name of corporation], the corporation named in the attached instrument, (b) was authorized to execute this instrument on behalf of the corporation and - -(c) executed the instrument as the act of the corporation. Notary Public My Commission Expires: EXHIBIT 1 DESCRIPTION OF LOCATION OF PREMISES. INCLUDING THE LOCATION OF ANTENNAS. Existing Restroom AT&T Wireless facility facility F-1 = F Existing,Soccer field Existing Parking lot - N Landlord's Initials: AT&T Fixed Wireless Structure Lease-5/172000 2 EXHIBIT 2 Record and Return to: Cellsite: AT&T Wireless Services County: 12900 Park Plaza Drive State: Cerritos, CA 90703-8573 Attn: Daniel E. Smith, Attorney MEMORANDUM OF LEASE This Memorandum of Lease reaffirms and memorializes a Lease dated 200_, (the"Lease") BETWEEN The City of Grand Terrace, a municipal Corporation, having an office at 22795 Barton Road, Grand Terrace, CA 92313-5295 ("Lessor"); AND AT&T WIRELESS SERVICES, INC., a Delaware corporation, having an office at 12900 Park Plaza Drive, Cerritos, CA 90703-8573 ("Lessee"). Lessor is the owner of that certain plot, parcel or tract of land, together with all rights and privileges arising in connection therewith, having a street address oft 2 7 3 5DeBerry Street, Grand Terrace, CA 92407, as further described on the Legal Description of the property attached hereto as Exhibit 3 (collectively "Property"). - Lessor has leased to Lessee and Lessee has accepted and leased from Lessor-that portion of the Property described on Exhibit "1" (the "Premises"), together with all rights, privileges, buildings, structures, other improvements, access, easements and rights of way now located or hereafter to be constructed on or in relation to the Premises. The Premises are leased for an initial term of five (5) years commencing upon the later of(i) when the contingencies set forth in the Lease have been satisfied or waived and a building permit issued or (ii) the date Lessee begins construction of the Communication Facility ("Commencement Date") and ending on the last day of the month in which the fifth (5t') anniversary of the Commencement Date occurs, unless earlier terminated for any reason whatsoever provided in the Lease Lessee has the option of extending automatically the Lease term for five(5) additional successive periods of five (5) years each unless the option(s) are canceled by giving notice to the Lessor at least ninety (90) days prior to the expiration of the then-current period, of Lessee's intention not to renew the Lease for the next succeeding period. Lessor agrees that Lessor shall not acquire any right to or interest in the Communication Facility (as defined in the Lease) and/or any of Lessee's furniture, fixtures, equipment and/or other property utilized or to be utilized in connection therewith, notwithstanding the law of fixtures and/or the manner in which same are affixed to or placed on the Premises or otherwise. Accordingly, Lessor agrees that Lessor shall not grant, create or purport to grant or create any security interest whatsoever in the Communication Facility and/or any of Lessee's furniture, fixtures, equipment and/or other property utilized in connection therewith. This Memorandum of Lease further incorporates all the other terms and conditions which bind and inure to the benefit of Lessor and Lessee, and their respective successors and assigns, in the Lease. IN WITNESS WHEREOF, the parties have executed, or have caused this Memorandum of Lease to be properly executed, by their duly authorized agents or officers, all as of the day and year first above written. LESSOR: LESSEE. The City of Grand Terrace, a municipal corporate AT&T WIRELESS SERVICES, INC., a Delaware corporation By: By: _ Name: Name. Danial T. Hare Title: Systems Development Title: Manager By: Name: Title: STATE OF ) ss: COUNTY OF ) On the day of 200_, before me personally appeared , to authorized to act as agent for AT&T Wireless Services, Inc., the managing partner of AB Cellular Holding, LLC, the entity described in the foregoing instrument; and that she has signed and sealed the instrument with the full authority of the partnership and by order of the board of directors/trustees of the partners of the company. Notary Public My Commission Expires: AT&T Fixed Wireless Structure Lease-5/17/2000 ,3 EXHIBIT 3 LEGAL DESCRIPTION OF THE PROPERTY Lots 10 and 11 of Dixon Tract, in the City of Grand Terrace, County of San Bernardino, State of California, as per map recorded in Book 13, page(s) 8, of Maps, in the office of the County Recorder of said County ' Except from Lot 11 the following described property: Beginning at the Northwest corner of said Lot 11; thence North 8911 48' East 557 feet along the North line of said lot 11; thence South 010 32' East 202 feet; thence South 150 12' East 102 feet; thence South 080 12' East 160.6 feet; thence South 050 39'West 204.2 feet to the South line of said Lot 11; thence South 890 48'West 590.05 feet along South line of said Lot 11 to the Southwest corner thereof; thence North 661.8 feet along the West line of said Lot 11 to the Point of Beginning. Also, except from Lot 10, that portion lying within Tract 9625, recorded in Book 145 of Maps, Page 95. Also except therefrom that portion of said land conveyed to the Colton Unified School District by Grant Deed recorded February 4, 1983 as Instrument No. 83-025578 of Official Records. AT&T Fixed Wireless Structure Lease-5/172000 CITY 0 GROND TERR c Community and Economic Development Department January 18, 2001 Mr. & Mrs. Pritikin 12310 Whistler St. Grand Terrace, CA 92313 ( SUBJECT: CITY'S APPROVAL OF REQUEST BY AT & T WIRELESS TO CONSTRUCT A COMMUNICATION FACILITY CONSISTING OF A 60 FOOT HIGH FLAG POLE WITH ATTACHED ANTENNAS,GROUND EQUIPMENT SHELTER BUILDING AND TRASH ENCLOSURE AT THE RICHARD ROLLINS PARK AT 22735 DE BERRY STREET IN THE CITY OF GRAND TERRACE(SA-00-12&E-00-13) Dear Mr. &Mrs. Pritikin: After completing its review of the application by AT&T Wireless Services for a wireless communication facility in Richard Rollins Park,the City of Grand Terrace has approved the application for a 60 foot high flag pole with integral antennas,a ground equipment building and trash enclosure,and will be entering into a long-term lease for the facility on City land. The proposed flagpole and ground equipment building will look very much like the attached color photograph,which shows how the flagpole antenna and building will look. This facility will be used for wireless"Internet"communicationand will add to the communication resources available to the citizens of Grand Terrace. We greatly appreciate the comments and concerns made by many of you regarding this proposal. As you can see, the proposed facility will be designed to look like a flagpole for the park with no visible antennas. Conditions of approval have been imposed requiring that the flagpole will be illuminated at night with ground-mounted lighting. Also,the flag shall be inspected at least every six months to insure that it is in good condition. The proposed facility will be located towards the middle of the park and so separated from the existing structures in the park that community events and rallies can be held around the flagpole. Lastly, some of you were concerned over the question of electromagnetic radiation that could come from such a facility. Detailed analyses have been conducted on this technology, encompassing national and international standards within the electromagnetic spectrum of radiation. Examples of these reports are on file at City Hall and will be made available at the Planning Counter. This radio technology will have power emissions lower than the cordless phones or microwave ovens currently in use in many homes today. Furthermore, AT&T Wireless Services, Inc. is required to comply with all mandatory State and Federal standards on a permanent and ongoing basis. Please feel free to call me at 430-2247 should you have any questions. Sincerely Patrzia Materassi Community and Economic Development Director Attachment: Color Photograph Showing Proposed 60 foot Flag Pole Antenna and Equipment Building PM:JL:jI Attachment B 22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621 PROPOSED ATCT ANTEWAS 0" AIM x S' TALL - 4 TOTAL) MOUNTED IN A NEW 60' TAU. FLAGPOLE 24 HR UNDER&P-OLIKV L16HTS 6HAL4- BE PROVI TO ILLUMINATE FLAGPOLE FRO 6P5 ANTENNA (rY'P. OF 23 �) PROPOSM AT9T 10'-60 x 12'-0N MA50NRY EMIPMENIT EWA.05URE POSED TPZLLIS K/ LATTICE OVER TRASH EXISTING, RMTRWH ENJILDIN6 11515, 1120.0' METAL. GATES 0 PROPOSED 1122 PAINTED TO MATCH EXISTING W pRoricsM BLIJE RIBBON TO EST ELEVATION mAT,14 exlr3T,t,,6 rrfri erCALl- zi V8' Attachment C 99:0T l0QJV90/T@ BETE PARM146 LOT r EXISi�iG '�• EX15TtNG GOw-i2ErE WALKWAY. j � S rATGH ANl]REPAIR A5 r2LQUiR>: FX{STIR6 GDNGRi=TE GURBWNCAEM F"opOr�D MALlCY+IAYTO KATrli _ ,;:a ,L . y. : I �'. .: ��'•' °'.. � ,� t � LXLFiMW PATCH e REPAIR M MOD �•• ••} ' .,''• � -',4�L-_..��- ~mow^��=�\- =_r\ ••_ __ •� � ' •• :•' _ qt1 Tom/L./NJ I� , •h `�, ••:)/ ti' �' . • _ - - • • • -i--i_ _ I FOMMS LOT • - d '- �—-: fravOrp 6i0' PROPOSEDATZT TWELL TO AGT `, ` r !�� ,�`:' '`• ' ' WP EAK1OSLAtE A6 A AM. 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CITY OF GRAND TERRACE STAFF REPORT CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE : January 25, 2001 AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2000 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2 .12 .030 .B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 2000 for your review and acceptance, and as a matter of public record. The audited report was prepared by the firm of Vavrinek, Trine, Day & Co. , LLP, Certified Public Accountants, with whom the Agency contracts to perform a financial and compliance audit. The City of Grand Terrace has received the highest possible opinion on ✓ its financial report . The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the City of Grand Terrace, as of June 30, 2000 and the results of its operations for the year then ended in conformity with generally accepted accounting principles . This report will be submitted to the State Controller' s Office as required by the Single Audit Act of 1984 and OMB Circular A-128 and A-133 as necessary. Staff Recommends that Council : ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2000 . COUNCIL AGENDA ITEM MPH Community Services Department Staff Report CRA ITEM (xx) MEETING DATE: JANUARY 25, 2001 SUBJECT: NOTICE OF COMPLETION: RICHARD ROLLINS PARK RESTROOM NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: In July, 2000, the City Council awarded Award GTB 99-04 to TNT Construction in the amount of$73,600.00. The project included the reconstruction of the restroom facilities at the park. DISCUSSION: The project is now completed as specified and is ready for the Notice of Completion to be filed. In total, the project was mostly completed within all parameters set forth in the contract. The following is a review of the budget for the project: Contract Amount: $73,600.00 Project Change Orders: $1,000.00 Change Orders included the following work: • Additional excavation and footing removals not foreseen in the planning of the project. Per the specifications for the project and subsequent changes, the contract with TNT Construction is now complete. Subsequent expenditures which will be handled outside of the contract through purchases on the project are additional fencing around the building, painting of the parking lot and picnic shelters and the installation of a drinking fountain. This additional work is estimated to not exceed $3,000.00. COUNCIL AGENDA ITEM No. Notice of Completion Agenda Report- January 25, 2001 Page 2 of 2 The total budget, with contingencies for the project was $80,600.00. Total final costs including changes and the additional work is estimated to be $77,600.00, $3,000 under the proposed budget. RECOMMENDATION: That the Redevelopment Agency: J 1. Approve as complete GTB: 99-04-Richard Rollins Park Restroom Project; and 2. Authorize the City Clerk to file a Notice of Completion for the project and TNT Constructors, Inc. l FISCAL EWPACT: None by this action. 1 CITY OF GRAND TERRACt CITY OF GRAND TERRACE J A N 0 3 2001 EMERGENCY OPERATIONS COMMITTEE Regular Meeting CITY CLERK MINUTES December 4, 2000 The Grand Terrace Emergency Operations Committee met for the Regular Meeting on Monday, December 4th at the regular time in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:01 p.m. by Chairperson, Sonia Aiken. MEMBERS PRESENT were Chairperson, Sonia Aikin, Vic Pfennighausen, JoAnn Johnson and Robert Souter. MEMBERS ABSENT- Richard Haubert,Hugh Forbes and Alternate, Gary Eldridge. CITY STAFF- Liaison, John Donlevy, Assistant City Manager. GUESTS PRESENT-None. APPROVAL OF MINUTES of November 6, 2000 was given with the small correction changing . . hydrite (batteries)for hydride. LIAISON REPORT- a. By the end of the month, a revised emergency plan for the City of Grand Terrace must be submitted. b. The plan is quite clear'and will need little changing. c. It must contain criterion. i.e. division of responsibilities, etc. EOC SET-UP TRAINING- a. Damage assessment and emergency setup concentrated on flow of information. b. First covered was the Documentation Unit which is one of the most important. c. Function is to disperse information in writing, but in simple form which is color coded. d. White is senders copy, canary to situation, pink to receiver and golden rod to documentation. e. The Documentation Unit will coordinate all personnel, each of which will be issued a specific tag. f. Each incident will have it's own file. g. There was a clear explanation of the incident/situation board and the map. h. Information will be received in many forms. Phone, radio, runner, etc. i. Statement:,We should have I.D. passes of some sort to allow access through blocks. j. John will pursue this need. EQUIPMENT AND.FACILITIES REPORT a. Batteries have been ordered for the HT's. Four for a cost of$279.96. COUNCIL AGENDA ITEM We b. These batteries have no "memory" so can be charged at any time. c. Purchased antifreeze for the diesel generator. d. AC/Heater needs to replaced. Appliance Doctor came by and will report back. e. Need to be sure to get this need in the 2001-2002 budget. f. Otherwise, all equipment is functioning well. g. John reported that half of the storage lot will be paved for parking equipment. The other half will have base rock and will be for containers. h. Drive will be around the end of the last building and into the lot. OLD BUSINESS-None. NEW BUSINESS - a. The January Meeting will be held on Tuesday, January 2, 2001 since Monday is a holiday. b. We will try to schedule the February meeting to go to Emergency Operations Center in Rialto. ADJOURNMENT at 8:15 p.m.. Respectfully submitted, ?JjoAAnn J esonSecretary NEXT MEETING WILL BE TUESDAY, JANUARY 2; 2001 AT 7 p.m. CITY OF GRAND TE=RRAC JAN 032001 Historical & Cultural Activities Committee Minutes for December 4, 2000 CITY CLERK The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present were Pauline, Barbara Tinsley, Ann Petta, Judy McBride, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. The Secretary's minutes for the special meeting and the November meeting-were read and approved �_- on motion by Judy, seconded by Colleen, all in favor. The Treasurer's report will be mailed with the December minutes. Colleen reported that $237.46 was realized at the Country Fair, $117.94 expenses. Colleen prepared a list of supplies(attached). Ann made a motion to approve any monies spent on the Birthday Party, seconded by Barbara, all in favor. Historical Report: Ann reported nothing new. Anniversary Potluck Dinner: Ann reported tables will be set up angled, 3 for food. This has been corrected to two for food, plus card table for dinnerware. We need a portable recorder for Tony Petta's speech. A space will be made between library wall and food tables for easier access. Public address system will be ready. Program - dinner 6-7:30. Program to begin at 6:55, introduction of dignitaries by Mayor;Tony's talk 7-10 minutes,5-7 minutes for presentation of plaque to Mayor by Tom Schwab,Mayor speaks;then cake cutting and pictures. Shelly and Judy will do the decorations, orange, brown, green for orange and walnut groves with balloons. Colleen and Hannah will get - supplies. Members told what they would bring. Calendar for 2001: Art Show,May 6'-Grand Terrace Days,June 2°a-Country Fair,November 3`d- Birthday,December 13`h Hannah gave Pauline a letter from Patrizia Materassi concerning retail recruitment forum December 5. Hannah also turned in pictures of the Volunteer Picnic and Country Fair. Display Case: Ann suggested "Turning Point from Cit ble4arus Growing and Walnut Groves to'Housing Developments in the middle 50's and early 60's." She has old newspapers, etc. We will meet at 1 p.m. on December I Vh to do this. The next meeting will be January 8, 2001 although Pauline will be on a trip to Thailand. The meeting was adjourned at 8:20 p.m. Respectfully Submitted, �t�,XL &13 Hannah Laister Secretary CC��UNCIL AGENDA FT-F- t40.,5fA2CA Historical & Cultural Committee Inventory 1 - Large Cloth Tablecloth 300- Plastic Knives 2-Sheets 150-Plastic Dinner Forks 1 -Blue Table Skirt 150-Plastic Spoons-White 1 -Banner 100-Plastic Spoons-Clear 1 -Burlap Cloth 15-Little Spoons 1 -Bag Table Clips+Velcro Strips 200-Plastic Bowls 1 -Large Plastic Bowl 50-Plastic Coffee Cups-6 oz. 2-Plastic Pitchers 12-Plastic Coffee Cups-10 oz. 50 -Champagne Glasses w/Base 8-Condiment Cups 2-Sharp Knives 25-Dinner Plates 2-Large Spoons 70-Little Plates 1 -Wooden Spoon/Fork 250-Small Napkins 1 -Box 314 Full -Rubber Gloves 200-Dinner Napkins 1 -314 Full Box Sugar 1 -314 Full Box Equal 1 -Unopened Box Coffeemate 1 -Reserved Sign 1 -Box Fishing Line 1 -Box Marking Tags 2-Rolls Clear Plastic Wrap 2-Pkgs. Blue Dots &Red Dots 1 -6 Plug Electric Cord 1 -314 Box Stirrers 2-Plastic Holders (Forks/Spoons), 1 -Plastic.Holder(Sugar/Equal/Coffeemate) 10-White Plastic Table Cloths 18-Embossed Table Cloths IT 0 ROND TER CE Community and Economic Development Department W-- 7, �4,�A, trtF E SI-TA"T, CRA ITEM COUNCIL ITEM (X ) MEETING DATE: JANUARY 25, 2001 FUNDING REQUIRED: $15,000.00 NO FUNDING REQUIRED : Air Quality Fund No. 15-500 SUBJECT: Resolution to authorize Staff submission of an Application for a "Time-Fill/CNG Refueling Apparatus", and to allocate matching funds from Air Quality Fund RECOMMENDATION: Move to approve Resolution Background/Proposal: The Mobile Source Air Pollution Reduction Review Committee (MSRC) has designed a funding program to encourage the development and increased availability of an alternative fuel refueling infrastructure within the South Coast Air Quality Management District (SCAQMD). Funds are available from February 1 to June 30, 2001, on a first come first serve basis. Staff proposes to apply for the smallest fuel maker or refueling apparatus able to simultaneously refuel at least three Compressed Natural Gas (CNG) vehicles overnight. Estimates are that the cost of such a unit, plus installation, will vary from $16,000.00 to $20,000.00. MSRC matching is 50 cents for every one dollar of local AB2766 Subvention Funds. Staff requests City Council to authorize Staff to submit an Application and to allocate approximately $15,000-00, of AB2766 Funds for this project. The unencumbered balance in Fund No. 15-500, as of June 30, 2001, will be $33, 134.00. Our commitment to use Air Quality Funds on an annual basis helps to perpetuate this Subvention Program. The refueling apparatus will increase convenience and cost-efficiency for our CNG fleet maintenance. We currently have two CNG vehicles and may purchase one more in the future. It will also help clean the air. 22795 Barton Road - Grand Terrace, California 92313-MUM MkWbA I-MM Noe' "Natural gas is nature's cleanest burning fossil fuel. Compared to gasoline, natural gas burns more completely and cleanly, which results in significant reductions in pollution-causing exhaust components such as carbon monoxide, nitrogen oxide and reactive hydrocarbons." Please refer to the attached "Fuel Maker" Flyer/Estimate and Honda's Flyer. A three- ring binder with information gathered at an Alternative Fuel Vehicles Symposium attended by Staff will be available at the Council Meeting. Information in this binder illustrates vehicle dealers and government efforts and successes in providing alternative fuel vehicles - a great source of information for cities committed to help clean the air. This Application is compliant with guidelines for the 'use of our AB2766 Subvention Funds, which are required to be exhausted or encumbered for larger projects every year. The Application is also consistent with and implements the Air Quality Element of our City General Plan. PM.pg Attachment A Resolution Attachment B Fuel Maker Flyer Attachment C Honda's Flyer Exhibit One Three-Ring Binder"Symposium on Alternative Fuel" available at Council Meeting of January 25, 2001 w/planning/ccfuelmakerresolution.doc RESOLUTION NO. 00- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ENDORSING APPLICATION UNDER THE MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE FY 2000-01 AB 2766 SUBVENTION MATCH PROGRAM. WHEREAS, THE City of Grand Terrace desires to share in regional goals of cleaner air and recognizes the value that clean air has in benefiting the health of Grand Terrace' citizens, attracting businesses and improving the quality of life in Grand Terrace. WHEREAS, THE City of Grand Terrace supports specific activities which would improve vehicle/transportation technology as adopted by the City of Grand Terrace General Plan Air Quality Element; and WHEREAS, THE City of Grand Terrace receives AB 2766 funds specifically designated for clean air projects; .and WHEREAS, THE City of Grand Terrace currently owns and operates two (2) CNG vehicles and hopes to purchase a third CNG vehicle, and a time-fill/CNG refueling apparatus would be of benefit to the City and potentially could serve other users in the area; and WHEREAS, THE Mobile Source Air Pollution Reduction Review Committee (MSRC) has provided an opportunity to enhance the use of Grand Terrace' AB 2766 funds through its FY 2000-01 AB 2766 Subvention Match program, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, THAT: 1. The City Council does fully support the use of CNG fueled vehicles as demonstration of the City's commitment to clean air. 2. The City Council does fully support the concepts and plans for a time- fill/CNG refueling apparatus and will adhere to the MSRC Program project implementation schedule and all other required elements. 3. Patrizia Materassi, as the City of Grand Terrace Director of Community and Economic Development; is authorized, as the official representative of the City of Grand Terrace to apply for MSRC funding on behalf of the City of Grand Terrace under the FY 2000-01, AB 2766 Subvention Match Program. 4. City staff is authorized to propose a local match of up to $15,000.00, to support the City's application. Funds are hereby allocated for this purpose from Air Quality Fund No. 15-500. Attachment , PASSED, APPROVED AND ADOPTED this 25th day of January, 2001. ATTEST: Brenda Stanfill City Clerk of the City of Grand Terrace Mayor of the City of Grand'Terrace and of the City Council thereof. and of the City Council thereof. RESOLUTION NO. 00- I, BRENDA STANFILL, CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25th day of January, 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney c FuelMaker Introducing the FuelMaker® Refueling System: Convenient On-Site Natural Gas Refueling The FuelMaker VRA (Vehicle Refueling Appliance) utilizes natural gas available at any business or residence and compresses it for storage in pressurized fuel cylinders for over- the-road and in-plant vehicles. The FuelMaker Refueling System is capable of accommodating both .time-fill and fast-fill. requirements. To date, there are over 8,000 FuelMaker VRA's in service throughout the world. Used by operators of commercial fleet arid light transit vehicles, forklifts and other-in-plant equipment, private automobiles and more, the FuelMaker is an affordable solution to on- site refueling needs and the lack of convenient, accessible natural gas refueling stations. FuelMaker VRA's are manufactured to strict specifications for maximum safety and reliability. They are the result of years of intensive R&D and continuous product improvements, and incorporate unique, patented design features that satisfies a wide variety of customer requirements: • Multi-vehicle flexibility • Time fill and/or fast-fill applications • Indoor and outdoor refueling options • Modular construction for quick and simple servicing • Safety-certified by leading international associations • Minimal installation costs • Proven performance worldwide The Natural Way to Refuel Natural gas - Supplied to millions of businesses and homes throughout the U.S. upon demand; one of the most efficient, cost-effective, environmental friendly and domestically- abundant fuels available. Natural gas as a viable alternative vehicular fuel is completely compatible with today's engines. Manufacturers are now producing a variety of factory-equipped, on-road and in- plant vehicles to run cleanly and efficiently on natural gas. In addition, most any existing vehicle can also be converted to operate on both natural gas or gasoline (bi-fuel), without 1 compromising performance, at the flip of a switch. Power delivery between the two fuels is virtually indistinguishable. The actual costs of refueling with natural gas over other fuels can also be a pleasant surprise. The price of natural gas is usually between one-half and three-quarters the cost of its gasoline equivalent. This can result in substantial savings for commercial vehicles of high-mileage commuters. It should also be noted that natural gas prices have a history of being relatively stable, not fluctuating with daily supply and demand like gasoline. Whether vehicles are equipped for natural-gas-only or bi-fuel operation, both time and money can be saved through the use of the convenient, safe and accessible FuelMaker . System. The Clean Alternative Natural Gas is nature's cleanest burning fossil fuel. When used to power a vehicle engine, it emits fewer pollutants than conventional or other alternative fuels and ,meets government clean air requirements. Compared to. gasoline, natural gas burns more completely and cleanly, which results in significant reductions in pollution-causing exhaust components such as carbon monoxide, nitrogen oxides and reactive hydrocarbons. Soot, smoke particles and irritating odors are virtually eliminated, making natural gas an ideal choice for in-plant vehicles such as forklifts and ice resurfacing machines. The Safe Alternative Natural gas is among the safest fuels available. It is lighter than air and will simply dissipate into the atmosphere if a leak occurs. Unlike gasoline or propane, natural gas will not form dangerous "pools" if accidentally spilled. It also has a far higher ignition point than gasoline: 12000 F versus 4950 F. In vehicles, natural gas is stored in pressurized cylinder tanks at pressures up to 3600 pounds per square inch (psi). These cylinders, built to rigorous quality standards at a minimum safety rating of 2 1/2 times, can be placed underneath a vehicle or in a trunk or cargo area. The FuelMaker Story The FuelMaker traces its origins to Switzerland in 1986 when Sulzer Brothers, Ltd., a leading supplier of natural gas compressors and dispensers for large refueling stations, responded to market interest for a small-to-medium size economical refueling system. An intensive engineering effort resulted in the development of prototype units and successive field testing in several countries by 1988. Refinements based on user experience and feedback were included in a second series of field tests and finally, with the formation of the FuelMaker Corporation in 1989, into the company's first production series of it's main product -- the vehicle refueling appliance (VRA). Today, FuelMaker Corporation, headquartered in Toronto, Canada, is a rapidly growing manufacturer with sales and service offices in the United States, Canada, Europe, Japan and Australia. Using the most advanced manufacturing technologies, each unit is built to exacting standards of quality 2 and workmanship and is factory tested prior to shipping. There are more than 6000 FuelMaker VRA's in use throughout North America, Europe, Japan and other countries. Convenient, On-Site Refueling From a commercial fleet parking area or residential driveway to any one of the thousands of businesses using forklifts in their daily operations, the FuelMaker system satisfies the .need for convenient, cost-effective natural gas refueling. The FuelMaker VRA utilizes the existing gas line at any business or residence and compresses the natural gas for use in pressurized fuel cylinders for over-the-road or in-plant vehicles. Various optional accessories are also available to meet a number of flexible fueling needs, including indoor refueling and fast-fill or time-fill options. A variety of FuelMaker VRA models are available which can provide compressed natural gas at the rate from one to five equivalent gallons of gasoline per hour. On a time-fill basis, most light-duty commercial and private vehicles can be refueled, completely unattended while they are parked over extended periods, such as overnight.- For those commercial applications that have fast-fill requirements (i.e. a multi-shift operation running natural gas forklifts), one or more FuelMaker VRA's can be used with a storage system, allowing vehicles to refill in 2-3 minutes. Cost Savings Prior to the introduction of the VRA, large compressors requiring a significant .capital investment were the only choice for those wanting to realize the benefits of refueling on- site with natural gas. Naturally, such a large expense made it cost-prohibitive for smaller fleets and low/moderate-use vehicles to justify the conversion to natural gas. The relatively low cost of a FuelMaker System provides an affordable solution to on-site refueling for small to medium sized vehicle and forklift fleets. Other specialty machinery equipped with internal combustion engines such as ice resurfacers, industrial floor sweepers and so forth can also be converted to natural gas for economical on-site refueling utilizing the FuelMaker product line. Depending on the specific application and geographic location, there may also be local government and utility grants, incentives and special payment plans available to help reduce the upfront costs even further. Flexibility Designed to satisfy both commercial and residential requirements, the FuelMaker System is easily adaptable for either application. For businesses, It can be easily customized to meet the dynamic and changing conditions that often come with the realities,of growth, expansion, consolidation and restructuring. For example, whereas larger compressor stations are usually engineered for a specific site, the FuelMaker System is easily transferable -- if you move, your FuelMakers can move with you. The units can be easily removed if downsizing your fleet, or more can be added as your operation grows. Certain VRA's can even become residential systems if drivers are permitted to take their vehicles home at night. 3 Reliable The FuelMaker System is designed to operate for years with only minimal periodic service. Under a planned maintenance program, each unit has been programmed to automatically shut down for a compression module overhaul every 3000 hours. A convenient "Call for Service" reminder light appears on the control panel when the compression module has 100 hours or less remaining. The modular design of the VRA's allows service personnel to remove and exchange components on site so that there is little, if.any disruption to refueling. For example, a FuelMaker-trained service technician {r ti can perform a simple compression module exchange in as little as fifteen minutes for another 3000 hours of trouble-free operation. Easy to'Use Operating the FuelMaker unit is as simple as connecting the fuel hose nozzle into the vehicle receptacle and pushing the "Start' button. When -refueling is complete, the FuelMaker will automatically shut off. Should use of the vehicle be needed prior to the end of the refueling cycle, the process can be interrupted by pushing the "Stop" button and removing the nozzle. At the completion of the refueling process, the gas pressure remaining in the hose is automatically retrieved and stored inside the unit. In other words, under normal operation, no gas is vented to atmosphere anytime before, during or after the refueling cycle. If the vehicle should inadvertently be driven away with the fuel hose still connected, it will safely breakaway from the unit and the system will automatically shut down. The hose can be easily re-connected to the VRA without service disruption. Quiet Although the FuelMaker units have been designed to survive the rigors of any commercial fleet environment, they also operate at noise levels that won't offend surrounding neighbors. Acoustically tuned and insulated, the VRA's are remarkably quiet that make less noise than most residential air conditioners. Inside the FuelMaker FuelMaker has combined precision technology and design simplicity into each individual VRA. The components of each unit consist of "modules" to facilitate serviceability and allow for future product enhancements and upgrades. The Compression Module: Oil-Free Operation The absence of lubricating oil in the natural gas discharge stream helps ensure that oil- free natural gas is delivered into the vehicle for maximum engine performance. By using advanced materials such as high temperature plastics and ceramics, the FuelMaker system does not require the introduction of oil in the crankcase to lubricate the cylinders. This also provides for smooth, efficient operation during temperature extremes (operating range of-40° F to +104' F). 4 Four-Stage, Air-Cooled Compression To help remove the heat generated during compression and to ensure longevity of operation, the FuelMaker compressor was designed with a four-stage arrangement which allows for interstage cooling. The cylinders are positioned in a cross-configurational pattern with interconnecting gas passages. The result is a balanced; efficient, reliable and quiet means of compression. The FuelMaker's low flow rate and patented design allows for direct, forced-air cooling and incorporates proven heat-transfer engineering through the fin-shaped, cast aluminum compression module. Heat buildup is also avoided by connecting the compression module directly with the control system flange. Air from outside the unit is _drawn by a thermostatically-controlled two-speed fan located at the base of the unit and ducted over the control system flange and the compressor before exiting the vented enclosure. During normal operation, all of the exterior parts of the unit remain cool to the touch. Integrated Interstage Gas Passages Because the interstage tubing and piping normally used to transfer gas between cylinders on most gas compressors are a potential source for leaks, FuelMaker's designers came up with an alternative. Instead,`the interstage transfer of gas is all accomplished within the built-in,cylinders that are an integral part of the compression module casting. Likewise, all the interstage filtration is internal as well. Common Shaft for Crank & Motor While many other gas compressors are driven by separate electric motors and often utilize belts and pulleys, the FuelMaker has incorporated the motor's rotor onto the same shaft as the compression module crank. The motor windings are built into the controls flange and are housed in the,blowdown vessel. Removal of the compressor/rotor from the controls flange and the blowdown vessel for service is accomplished by loosening the four mounting bolts that hold the assembly together and unplugging an electrical connection. No gas fittings need be disconnected. The elimination of the coupling between the motor and compression module results in reduced noise-levels and fewer worn parts. In addition, the elimination of the dynamic shaft seal around the compressor shaft removes a potential source for leakage into the atmosphere. The Controls Module: Temperature/Pressure Compensation In most jurisdictions, regulations dictate that the maximum fill pressure be automatically adjusted to account for ambient temperature. The concern, of course, is that a vehicle cylinder filled with gas at low ambient temperatures does not exceed the pressure rating of the fuel cylinder(s) if the vehicle is subsequently exposed to a warm place, such as a heated garage. The FuelMaker has an electronic temperature/pressure compensation device which is controlled by a microprocessor. Signals received from temperature and pressure transducers adjust the final output pressure according to a preset algorithm. A redundant 5 mechanical relief valve provides further protection against overpressurizing a fuel cylinder. It should be noted that even though the final fill pressure will be determined by ambient temperature readings, the actual mass (and therefore, Btu content) of the fuel transferred to the vehicle remains relatively constant. Most likely, driving range will not be significantly affected due to temperature/pressure compensation. Condition Monitoring and Leak Detection The FuelMaker monitors operating parameters to ensure long periods of safe, unattended operation but also provides for a series of safety shutdowns under certain conditions. Each unit measures inlet pressure, discharge pressure, temperature and running time. Automatic shutdowns are programmed in for low inlet pressure (to protect other appliances that may be installed on the same line), excessive running time (> 25 hours), and blocked air vents of gas leaks. In most cases, the unit can be reset by the user after a shutdown if the condition which triggered it is corrected. As an additional safety feature against massive leaks such as a severed fill hose or a damaged refueling nozzle, each VRA has been equipped with a unique pressure-rise monitor, which constantly "reads" the rate of pressure rise over time. If the rate is too low or if the outlet pressure drops dramatically, the unit will sense a "leak" and will immediately shut itself down. For further information, please contact. FuelMaker Corporation 3109 Normandy Drive Mc Kinney, TX 75070 (972) 542-2002 (800) 898-3835 (972) 542-2940 FAX www.fuelmaker.com 6 in For More Information: Art Garner, Honda (310) 783-3163 Jeffrey Smith, Honda (310) 781-4776 John Lyon, FuelMaker Corporation (416) 674-3034 ext. 220 For Immediate Release Honda Purchases Interest in FuelMaker Manufacturer of Natural Gas Refueling Svstems Torrance, Calif., Oct. 24 -- American Honda.Motor Co., Inc., which markets the Civic GX natural gas vehicle, has purchased a 20 percent interest in FuelMaker Corporation, a privately held Toronto-based company and the leading manufacturer of natural gas vehicle refueling appliances, the companies announced today. In addition, Honda R&D Americas, Inc., will provide market research information to assist FuelMaker's efforts in developing an inexpensive, advanced technology, home refueling appliance for natural gas vehicles. This new product will allow natural gas powered vehicles to be conveniently refueled from a homeowner's natural gas line, in addition to refueling at public stations. -more- American Honda Motor Co„�pc. 1.�14_Tocrance_Boulevard- Torrance,-Galifornla 90501=2746=Phone(3TOj783=317��-Fax(310)783-3622 "Natural gas offers many advantages and opportunities as an alternative to gasoline," said Tom Elliott, American Honda executive vice president. "Substantial supplies of natural gas exist in North America and there are significant environmental benefits. The biggest challenge the industry faces is developing an infrastructure that provides customers with improved access." Currently, natural gas powered vehicles are primarily purchased by corporate and government fleets that buy alternative fuel vehicles to meet Energy Policy Act goals. These organizations typically maintain,their own refueling facilities. Honda has been selling the natural gas powered Civic GX since 1997. The EPA has referred to the GX as being the "cleanest internal combustion i engine vehicle in the world." The Civic GX also has earned a Super Ultra Low Emission Vehicle (SULEV) rating and produces,almost zero emissions. The new 2001 Civic GX offers increased range, fuel economy and greater interior and trunk space. It is equipped with a continuously variable transmission (CVT) for responsive performance and fuel efficiency. "Advanced technology vehicles like the CNG Civic GX face the `chicken and egg' infrastructure challenge," Elliott said. "Without more vehicles on the road, the infrastructure won't grow. But without an expanded infrastructure, vehicle demand remains limited. -more- Honda Invests in FuelMaker "Our research and marketing experience with the Civic GX indicates consumers like the idea of being able to refuel their vehicle at home," Elliott said. "As natural gas lines already supply most homes and businesses, the availability of an affordable home refueling system will expand the potential for alternative fuel vehicles." Recognized as a leader in environmental technology, Honda has been at the forefront of enhancing fuel economy, lowering emissions and developing alternative fuel vehicles. Honda was the first automaker to sell gasoline-powered vehicles meeting California's stringent emission standards for Low Emission Vehicles (LEV) in 1995, Ultra Low Emission Vehicles (ULEV) in 1997, and Super ULEVs (SULEV) in 2000. The Honda Insight was also the first gasoline-electric hybrid available in America when it went on sale in December, 1999. About 88 percent of all 2001 Honda vehicles are LEV rated or better. American Honda, the U.S. sales and marketing subsidiary of Honda Motor Co., Ltd., was founded in 1959. Honda currently produces automobiles, motorcycles, all-terrain vehicles, lawn mowers and engines at its U.S. manufacturing operations using domestic and globally-sourced parts. Honda also maintains R&D centers in California, Ohio and North Carolina that design and develop many of the products sold in America. - more - Honda Invests in FuelMaker FuelMaker Corporation is an environmental technology company providing infrastructure solutions for both the natural gas and hydrogen/fuel cell fueling industries. Development of FuelMaker's core technology, supported by 94 patents, began in 1989. Since then, FuelMaker has built a base business to satisfy the gaseous fueling needs of industrial and consumer markets. The combination of extensive R&D, a manufacturing and quality focus, and 8,000 FuelMaker Vehicle Refueling Appliances (VRAs) in operation for both natural gas and hydrogen, has resulted in technology and a product line that is recognized around the world as extremely reliable and state of the art. (A VRA is a self- contained system that compresses natural gas or hydrogen and delivers it to the vehicle.) FuelMaker was voted "Best Natural Gas Vehicle (NGV) Company" in a North American industry poll two years running (1998 and 1999). Its 3,600 psi VRA was also voted "Best New Product" in 1998. _I .................................. ...........:.:.::.:...:.....:.::::.:.. GRA ::::.:.:::: . ::T. IV .: Et....; , A R.:T.1t�I N CRA ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: January 25, 2001 SUBJECT: Appointment of Council Member, City Manager, and Staff to the newly created League of California Cities Inland Empire Division Legislative Task Force. FUNDING REQUIRED NO FUNDING REQUIRED X The League of California Cities Inland Empire Division is creating a Legislative Task Force. Each city is being asked to designate a Council representative,the City Manager,and a staff representative to be part of the Legislative Task Force. The purpose of the task force is to better track legislation and to more effectively lobby our local elected Assembly and Senate members to help get the City's interests heard in Sacramento. Staff is recommending that the City Manager be appointed in the City Manager position on the Legislative Task Force and that the staff member designee be the City Clerk. The purpose of three appointments is to insure a certain level of continuity,in that one member hopefully,from each city can make each Legislative Task Force meeting so that any position or information can be taken back to that respective city. STAFF RECOMMENDATION: 1. THAT COUNCIL APPOINT A MEMBER FROM AMONGST THEMSELVES FOR THE LEGISLATIVE TASK FORCE. 2. THAT THE COUNCIL DESIGNATE THE CITY MANAGER AND THE CITY CLERK FORTHE DESIGNATED STAFF APPOINTMENTS. COUNCIL AGENDA MEM W n hi S4SRI LQdque of Califofnia Cities www cactttes.or, Better Cities—A Better Life DEC y 12000 MEMORANDUM clTylx�r��, (J GI ry pPfD, 'pRn SENT 4 DATE: December 8, 2000 TO: Inland Empire Division Mayors, Councilmembers and City Managers n� FROM: Lee Ann Garcia, President, Inland Empire Division Councilmember, City of Grand Terrace SUBJECT: Governmental Partnership Program i . iJ ACTION REQUESTED By Your City by January 15 2001: r. 1. Appoint Legislative Liaison(s) 7 2. Designate City Manager 3. Designate Legislative Support Staff s' Background `' The Inland Empire Division of the League of California Cities is laying the ore productive level of participation in state and regional groundwork for a m legislative affairs. At the Nov. 16, 2000 Division General membership meeting, g members approved the Governmental Partnership Program (GPP). The GPP will provide the Division with a structure to empower the Division to use the i resources of the State League to participate more effectively in legislative affairs F at the local level. s) Legislative Teams To move forward with implementation of the GPP, each city must establish a sed of a Legislative Liaison, which must be an elected Legislative Team compo official, the City Manager and a legislative support staff member. You may select one or two elected officials to serve as Legislative Liaison(s). Please note that the Legislative Liaison may be the League representative or another elected x: official. The primary responsibility of the Legislative Liaison is to keep the Council informed and engaged in the Division's legislative activities. The inclusion of the City Manager and support staff on the Legislative Team will ensure internal support for follow-upon legislative action items. Responsibilities of Legislative Liaison(s) 1. Attend monthly Division Legislative Task Force meetings, held the 41n a Monday of each month from 2.00 to 4:00 p.m. 2. IKQQeeplI your respective .City Council informed and engaged in Division ,41 Conference Registratio4YOift�C�tlVe aCtIVIt18S, Headquarters Southern California Office Post Office Buz L519 1400 K Street 602 East Huntington Dr., Suite C Lafayette.CA 94549 Sacramento,CA 95814 Monrovia,CA 91016 925.283.2113 916 658.8200 626.305 1315 3. Give periodic legislative updates to your Council and other community stakeholders (e.g. service groups, school districts, etc) 4. Work with your city's Legislative Team. 5. Follow up on GPP "Call to Action" requests. Responsibilities of City Manager 1. Attend Legislative Task Force meetings 2. Help Legislative Liaison keep City Council informed and engaged in Division legislative activities. 3. Help Legislative Liaison give periodic legislative- updates to your Council and other community stakeholders. 4. Work with your city's Legislative Team. 5. Follow up on GPP "Call to Action" requests. Responsibilities of Legislative Support Staff 1. Work with City Legislative Liaison and City Manager to follow up on legislative items. 2. Participate in regional legislative team. League Of California Cities Inland Empire Division Governmental Partnership Program Please complete and return this form to Lee Ann Garcia by January 15, 2001. LEGISLATIVE TEAM APPOINTMENTS City of Legislative Liaison Title City Manager Legislative Staffperson Title :.::::.....::...::..:.:....:::::..:.....:::...:...:.:.:....:.::.:.. .:: :..:; ;:; .:. :;:::.;::::::::::::.:.:::::::.: :...:..:. ................ .:....:...:: .::..:::....::.......::..:.. .. . ..:::•:. . .... .........:•:. ..:....::•.. . .... ...................::::.:.::::.............::.........:.:.::::::::..::..::.::::::......::::.:....:...::.:.:......:::::. Wo -- ----- - --- ----------—--------- --- --------- —--- - ::.. ::.:.:::::.:::.:..:....:.:..:...:..:.:::........................ .... :::.:::::>.::;:..:.......:.........::......::.;..;..:.::........:.::.:.......::.;.:..:....:;.:;.::....... ..:.::.........::::: :: CITY .: AI ' DFtRTIT '` CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: 1-25-01 SUBJECT: Minimum Wage Adjustments FUNDING REQUIRED NO FUNDING REQUIRED X The State of California increased the minimum wage to $6.25 on January 1,2001. After reviewing payroll records it was determined that 2 City employees at the Child Care Center would be impacted. Payroll adjustments were made for both employees who are Teachers Assistants,however,when the State increases the minium wage to $6.75 on January 1,2002 further adjustments will be necessary. - Staff is studying this issue from the angle of perceived fairness to other Child Care Center employees who, for example,may have been at the Center for a number of years,have received several raises through the evaluation process but may be at the same level as a new employee at minimum wage. The mid range of the Child Care Center's wage scale will need to be adjusted so that long term employees are not being paid the same as would a new employee just starting minimum wage. For example we have one 3 year employee currently at$6.75 per hour, one 4 year employee at$6.76 per hour and one 5 year employee at$6.91 per hour. The Crossing Guard wage scale minimum needs to be increased from$5.84 to $6.25 to accommodate the new State of California minimum wage law even though our Crossing Guards are not impacted at this time. The Crossing Guard wage scale needs to be considered for revision as well since the present mid-point is only slightly above the January 2002 minimum. Staff is recommending that the entire wage scale for the Child Care Center be reviewed and the Crossing Guard wage scale be reviewed due to the minimum wage increases, and that adjustments be recommended in the 2001-2002 fiscal budget. COUNCIL, AGENDA ITEM N STAFF RECOMMENDATION: l. ADOPT A NEW SALARY RESOLUTION REFLECTING THE NEW CALIFORNIA MINIMUM WAGE. 2. IT IS STAFF'S RECOMMENDATION THAT COUNCIL DIRECT STAFF TO STUDY THE CHILD CARE CENTER'S WAGE SCALE AND THE CROSSING GUARD WAGE SCALE AND PROVIDE RECOMMENDATIONS IN THE 2001-2002 BUDGET DUE TO THE STATE OF CALIFORNIA MINIMUM WAGE REQUIREMENTS WHICH ARE EFFECTIVE JANUARY 1, 2001 AND JANUARY 1, 2002. RESOLUTION NO.2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLU- TION 2000-15 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE WHEREAS,the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE,DETERMINE, AND ORDER THE FOLLOWING: SECTION 1. Rescission-That Resolution No. 2000-15 is hereby rescinded in its entirety. SECTION 2. Classifications/SalM Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective January 25, 2001. SALARY RANGE TITLE Minimum Midpoint Maximum City Manager $4,933 $6,216 $7,499 Assistant City Manager $3,595 $4,541 $5,487 Finance Director $3,480 $4,393 $5,305 Community and Economic Development/Planning Director $3,346 $4,214 $5,081 Director of Building/Safety and Public Works $3,346 $4,214 $5,081 City Clerk $2,902 $3,657 $4,412 Associate Planner $2,834 $3,550 $4,266 Sr. Building/Safety Inspector $16.08 $20.14 $24.20 Code Enforcement Officer $2,592 $3,257 $3,921 Executive Assistant $2,547 $3,209 $3,870 Management Analyst $2,154 $2,638 $3,122 Resolution No.2001- Page 2 SALARY RANGE TITLE Minimum Midpoint Maximum Deputy City Clerk $2,154 $21638 $3,122 Management Information Systems Specialist $2,154 $2,638 $3,122 Finance Assistant $2,154 $2,638 $3,122 Planning Technician $2,122' $2,613 $3,103 Secretary $1,988 $2,434 $2,879 Maintenance Crew Leader $1,988 $2,434 $2,879 Building/Safety Inspector $12.55 $15.23 $17.90 Building/Safety Technician $1,894 $2,318 $2,742 Account Clerk $1,894 $2,318 $2,742 Maintenance Worker $1,852 $2,267 $2,682 Crossing Guard $6.25 $6.82 $7.80 ADOPTED THIS 25t" day of January, 2001. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. Resolution 2001- Page 3 I,BRENDA STANFILL,City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25`' day of'7anuary, 2001,by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLU- TION 2000-16 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE CHILD CARE SERVICES " d WHEREAS,the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE,DETERMINE, AND ORDER THE FOLLOWING: SECTION 1. Rescission-That Resolution No. 2000-16 is hereby rescinded in its entirety. SECTION 2. Classifications/Salary Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective January 25, 2001. SALARY RANGE TITLE Minimum . Midpoint Maximum Director of Child Care Services $2,323 $2,915 $3,506 School-Age Coordinator $2,012 $2,282 $2,551 Assistant Director $1,743 $1,981 $2,218 Lead Teacher $9.30 $10.34 $11.38 Teacher $7.30 $8.28 $9.26 Bookkeeper $7.30 $8.28 $9.26 Teacher's Assistant $6.25 $7.28 $8.52 Cook $6.53 $7.34 $8.14 ADOPTED THIS 25`' day of January,2001. Resolution No. 2001 - Page 2 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. I,BRENDA STANFILL,City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25' day of January, 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney :..:..........:............... . ............................................:.......... . GRAND TERME CRA ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 1-25-01 SUBJECT: Modify Employee Benefits Options FUNDING REQUIRED NO FUNDING REQUIRED XX Currently the employee benefits for the City runs in three tiers. Regular employees receive 18.1%of their monthly salary in a cafeteria benefit plan. Child Care employees with less than 5 years tenure receive 10% and Child Care employees with tenure in excess of 5 years receive 14%. Currently the options that are available to the employees for the use of this money are health care coverage, dental insurance, vision insurance, disability and any amount left over must go into the City's deferred compensation plan through Nationwide Insurance. The deferred compensation plan is a qualified 457 plan which allows deferral of benefits and taxability to a future date. The employee is afforded the ability to choose amongst many investment categories from very conservative to very high risk for long or short term investing. The money is only available to the employee upon termination and no loans are allowed. Staff is recommending that an additional option be provided to the employees and that option would be to receive cash in lieu of benefits. Many of our employees have benefits available to them from other sources such as a spouse's employment. No additional benefits are needed for them so we also have some employees that would prefer to receive cash for family expenses today rather than deferral to a future date. I can see several benefits of offering this additional option: • It would increase the available cash for an employee so that during recruitment of a new employee that additional option to accept cash would make our salaries slightly more competitive. • For those families with young families current cash might be more valuable than future cash deferral. This would be seen by the employees as an additional benefit but with very little cost to the City. COMM AGENDA N��*�� STAFF RECOMMENDATION: STAFF RECOMMENDS THAT THE CITY COUNCIL ADD CASH IN LIEU OF BENEFITS AS AN ADDITIONAL OPTION UNDER OUR CAFETERIA BENEFIT PLAN. STAFF ALSO RECOMMENDS THAT COUNCIL AUTHORIZE THE STAFF TO ALLOW CHANGES TO THE CAFETERIA BENEFIT PLAN CASH IN LIEU OF BENEFITS TWO TIMES PER YEAR AS SET BY ADMINISTRATIVE STAFF. . ......... . GZACON ...................................... fi ' R ' : :I?:E:. A .:T: :.: :: T CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: 1-25-01 SUBJECT: Ballfield Lighting During SCE Energy Alerts FUNDING REQUIRED NO FUNDING REQUIRED X As Council is aware the State of California is currently in a serious electrical energy shortage. Whether you believe the shortage is real or created is an issue for another discussion,however, it seems inevitable that rates are going to climb beyond the current temporary rate of approximately $.14/kw hour that Edison is being allowed to be passed on to the consumer. Currently we are seeing various stage alerts for electrical energy. The first is Stage I which is when energy reserves fall below 7%, Stage II when reserves fall below 5%, and Stage III when reserves fall below 1.5%. Until approximately 2 months ago the State of California rarely declared any Stage II alerts,however, Stage II alerts have become fairly common now and we have been under Stage III alerts several times in recent weeks. Although there have been threats of rolling black outs none have been implemented yet and this has been explained to me by Southern California Edison as due to the fact that they have approximately 3,000 kw hours of power that they can suspend due to contract arrangements with those users in exchange for lower rates when electricity is plentiful. Without some serious intervention it is very likely that rolling black outs will be-declared and in fact should Edison be unable to purchase energy on the spot market either due to their lack of credit rating or the inability to find power for sale, Edison's current generating capacity is approximately %2 of the load that is currently served by Edison. Edison currently generates electricity from their hydro plant in Big Creek just below Yosemite and also own a percentage of the San Onofre nuclear power plant. However,they have indicated to Staff that if they are simply unable to obtain additional power that they will serve their energy load with their generating capacity which would leave approximately 50% of their users without electricity at any one time. That would be the most extreme of circumstances,however, it is fairly likely that there will be some serious power interruptions. Currently the City Hall facility and the Fire Station are both served by independent back up generators and will,be able to function even in the event of a black out,however, our other facilities such as the Child Care Center and the Senior Center will not be able to operate without ' COUNCIL AGENDA ITEM NO, electricity. In addition in the event of a rolling black out our street signals will also be affected and we will have no ability to control intersections other than with emergency 4 way stops which we are prepared to deploy during such an emergency. Please refer to the attached memo from the Assistant City Manager. The City of Grand Terrace has taken a very active role in trying to reduce our energy consumption. Going back to 1992 when the City first upgraded its heating and air conditioning units and also employed a computer controlled energy management system to significantly reduce the air conditioning and heating load in the City Hall. In 1997 all the lighting in the Civic Center, Senior Center and the Child Care Center was changed to more energy efficient light and also electronic ballasts which again saved much more electricity. We also have worked with our park lighting to change our lighting schedules and to adjust the lighting at the parks to reduce our demand at those facilities. In 1997 we retrofitted all of our red traffic signal lights from candescent(normal light bulbs)to LED traffic lights. The red lights were chosen because the red light is utilized the most. We are in the process of looking into some grant financing to do a LED retrofit for the green and amber lights as well. The purpose of this Staff Report is to bring the Council's attention the utilization of ballfield lighting primarily at Pico Park but also at Richard Rollins Park. Currently at Pico Park,utilizing all of the lighting consumes 218 kw/hour,which at$.14/kw hour is approximately $30.00/hour. Staff had initially proposed that we would prohibit ball field lighting during any Stage II or Stage III energy alerts. However, Stage II alerts have become so common and recently have sometimes lasted sometimes until 10:00pm,to curtail lighting when we are notified of Stage II alerts would virtually prohibit any use of ballfield lighting on most week nights as Stage II is pretty much a daily occurrence. Staff is proposing that we modify our usage at the Pico ball fields to the proposed practice utilization which only turn on the lights for ball fields 1 and 3 and would require Little League to utilize just those 2 fields reducing the energy consumption to 154kw/hr; a reduction of approximately 25%in energy and the proposed game utilization we would eliminate the soccer overlay lighting 1 and 2 which would save approximately another 5%. During a Stage III alert however,we would prohibit the use of any ballfield lighting and practices would have to be modified or reduced to accommodate the lack of lighting during a Stage III energy alert when areas are subject to rolling black outs. I do not feel that utilization of ballfield lighting is a responsible use of energy when parts of the power grid will remain dark on a rolling basis. Our elimination of park lighting during Stage III, coupled with reductions by other users, should help maintain power in the grid and subject less homes and businesses to the rolling black outs. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT THE PROPOSED PRACTICE UTILIZATION THAT WILL REDUCE KW HOURS TO 154 KW HOURS BY ELIMINATING THE LIGHTING ON FIELD 2 DURING PRACTICE AS WELL AS THE APPROXIMATELY 5%REDUCTION DURING GAME UTILIZATION DURING STAGE III ALERTS THAT NO BALL FIELD LIGHTING WILL BE PERMITTED. Staff is proposing these interim measures based on the temporary price increase to $.14/kw hour. If and when Southern California Edison is allowed to lift the current regulatory cap on the sale price of electricity and begin to charge market rates Staff will be returning this item to Council for further policy review. When electrical rates become $.30 - $.35/kw hour we will have to look at the reduction of lighting fin ther as a budgetary issue rather than one of proper load management. C17y Terrace NEW City • Grand Memo Date: 01/10/2001 To: Tom Schwab, City Manager From: John W. Donlevy,Jr.,Assistant City Manager Re: Energy Conservation Program Overview: As discussed in previous meetings, the energy crisis has prompted a need for the City to begin implementing procedures which economizes our energy to reduce costs, while concurrently setting an example for the community to pursue conservation. This memo is to provide an overview of efforts done to date and recommendations on further measures which can be taken. Discussion: i The City of Grand Terrace is a large consumer of electrical power, with an annual budget of approximately $121,000, The major costs centers for energy consumption are the City's three Facilities, two large Parks, Four Traffic Lighted intersections, the numerous Landscaped Parkways and the over xxx hundred Street Lights. Over a ten year period, the City of Grand Terrace has implemented numerous programs to reduce our energy consumption for both conservation as well as fiscal savings reasons.The following is a summary of these efforts: Facilities ' • HVAC Systems: In 1992, the Civic Center HVAC System was upgraded to high efficiency units and a computer controlled energy management system was installed. In 1997, more energy efficient systems were installed at the City's Senior Center and Child Care Center which provided significant reductions in energy utilization,as well as cost savings. • Lighting Systems: In 1997, all lighting at the Civic Center, Senior Center and Child Care Center were changed to install more energy efficient lights and ballasts. This program alone created energy savings of approximately$15,000 annually. Parks: • Off- Peak Lightingg Program: The City installed new timers and photo cells at Pico and Rollins Parks to qualify for an Edison incentive program for load reduction and utilization. By qualifying for the conservation program, the City was switched to the AL-2 Lighting Schedule and a cost reduction of 50% or$26,000 was achieved for park lighting. All parking lot, security and building lighting are either on clocks or photo cells. • Lighting: Pico Park lighting (except for ballfields) consists of high efficiency high pressure sodium lights.These maximize the amount of lighting,with reduced energy demand. *Energy Conservation Program Recommendations-0111012001 Page 1 • Ballfield Li_ghtin_g: Pico Park includes state-of-the-art"Musco" lighting. As installed, the lights utilize fewer'fixtures and focus the lighting`directly on to the fields in use (reducing spillage). Additionally, the City has worked with the Grand Terrace Little League to have lighting turned off directly following games. This alone resulted in significant reductions in light utilization, especially since Little League pays a significant portion of the lighting bill. Traffic Lights: • Red Light Retrofit. In 1997, all red Lights were retrofitted to the new high efficiency Light Emitting Diode (LED) traffic lights. This generated an almost 25% reduction in the energy utilization of our traffic signals. Landscaped Parkways: • Controllers:Over a ten year period, all irrigation systems have been changed to more energy efficient models, including solar controllers at the Griffin Green Belt. Street Lighting: , • Fixtures:All street lighting fixtures are energy efficient high pressure sodium lights. RECOMMENDATIONS: In an effort to further our efforts of conservation and efficiency, the following is proposed to be implemented: Facilities: • Civic Center. Thermostats and the energy management program will be set at average temperatures of 68 and 72 degrees for the HVAC. • Senior Center. A more aggressive energy management program will be pursued, including locking out thermostats and timers. Traffic Lights: • LED Retrofit Grant. Currently, only Red lights have been retrofitted. At present, the California Energy Commission is accepting bids for matching funds for green and amber retrofits. Staff will prepare and submit this grant Parks: 1. Ballfield Li_ghtin_g: Staff will implement a restriction on field lighting use at Pico Park which eliminates the use of Field 2 lighting during the practice period of March and April. During the season, a moratorium on lighting will be implemented, during the Stage 3 period.This proposal will reduce overall lighting utilization by a factor of 29%during the practice period. 2. Park Lighting: Staff will implement an overall reduction of some lighting fixture utilization during the current energy crisis. Typically, the estimated savings will be 5% of the overall lighting utilization. During off baseball periods, savings of 40%will be realized by the proposed modifications to lighting. It is recommended that we present these to the City Council at the January 25, 2001 meeting. If you have any questions, please do not hesitate to contact me at Extension 226. •Energy Conservation Program Recommendations-0111012001 Page 2 1 Pico Park KVV Analysis 01/10/2001 Park Lighting System Proposed Practice Utiliztion Proposed Game Utilization KW% v KW% V No. Fixtures KW Unit KW Fixtures KVV Current Fixtures KW Current Ballfield 1 39 83 NA 39 83 100% 39 83 100% Ballfield 2 34 59.4 NA 0 0 0% 34 59.4 100% Ballfield 3 26 57.3 NA 26 57.3 100% 26 57.3 100% Soccer1 6 0 NA 0 0 0% 0 0 0% Soccer 2 7 6.4 NA 7 6.4 100% 0 0 0% Walkways 14 3.5 0.25 12 3 86% 14 3.5 100% Parking 16 4 0.25 16 4 100% 16 4 100% Security 20 5 0.25 2 0.5 10% 2 0.5 10% Totals 162 218.6 102 154.2 71% 131 207.7 95% Off Baseball Periods Prop Off Baseball Utilization z Ballfield 1 0 0 NA 0 0 0% Ballfield 2 0 0 NA 0 0 0% Ballfield 3 0 0 NA 0 0 0% Soccer 1 0 0 NA 0 0 0% Soccer 2 0 0 NA 0 0 0% Walkways 14 3.5 0.25 12 3 86% Parking 16 4 0.25 16 4 100% Security 20 5 0.25 2 0.6 10% Totals 50 12.5 30 7.5 60% 01/10/2001 Pico Parr _Ming Analysis 1 Total Proposed JAL Utilization vs po/e #Fix #Security ix Practice Total Fix Prop Game Fix_ Current Field Security Field Security Practice Game 61-1 6 1 7 6 0 6 6 0 6 86% 86% 61-2 6 1 7 6 0 6 6 0 6 86% 86% 61-3 9 2 11 9 0 9 9 0 9 82% 82% 61-4 5 1 6 5 0 5 5 0 5 83% 83% 61-5 9 1 10 9 1 10 9 1 10 100% 100% 61-6 4 1 5 4 0 4 4 0 4 80% 80% Total 39 7 46 39 1 40 39 1 40 87% 87% 132-1 8 0 8 0 0 0 8 0 8 0% 100% B2-2 6 1 7 0 0 0 6 0 6 0% 86% 62-3 4 1 5 0 0 0 4 0 4 0% 80% B2-4 6 1 7 0 0 0 6 0 6 0% 86% 62-5 6 1 7 0 0 0 6 0 6 0% 86% B2-6 4 0 4 0 0 0 4 0 4 0% 100% Total 34 4 38 0 0 0 34 0 34 0% 89% S1-1 6 1 0 0 0 0 0 0 0 0% 0% 63-1 4 2 6 4 0 4 4 0 4 67% 67% 63-2 4 1 5 4 1 5 4 1 5 100% 100% 63-3 6 1 7 6 0 6 6 0 6 86% 86% 63-4 3 1 4 3 0 3 3 0 3 75% 75% B3-5 3 1 4 3 0 3 3 0 3 75% 75% 63-6 6 1 7 6 0 6 6 0 6 86% 86% Total 26 7 33 26 1 27 26 1 27 82% 82% S2-1 3 1 4 3 0 3 0 0 0 75% 0% S2-2 4 1 5 4 0 4 0 0 0 80% 0% Total 7 2 9 7 0 7 0 0 0 78% 0% W1 1 0 1 0 0 0 0 0 0 0% 0% W2 1 0 1 1 0 1 1 0 1 100% 100% W3 1 0 1 1 0 1 1 0 1 100% 100% W4 1 0 1 1 0 1 1 0 1 100% 100% W5 1 0 1 1 0 1 1 0 1 100% 100% W6 1 0 1 1 0 1 1 0 1 100% 100% W7 1 0 1 1 0 1 1 0 1 100% 100% 01/10/2001 Pico Park Lighting Analysis 2 Total Pro op sed Tel Utilization vs Pole #Fix #Secaft Fix Practice Totali Prop Game Fix_ Current Field Security Field Security Practice Game W8 1 0 1 1 0 1 1 0 1 100% 100% W9 1 0 1 0 0 0 0 0 0 0% 0% W10 1 0 1 1 0 1 1 0 1 100% 100% W11 1 0 1 1 0 1 1 0 1 100% 100% W12 1 0 1 1 0 1 1 0 1 100% 100% W13 1 0 1 1 0 1 1 0 1 100% 100% W14 1 0 1 1 0 1 1 0 1 100% 100% Total 14 0 14 12 0 12 12 0 12 86% 86% P1 2 0 2 2 0 2 2 0 2 100% 100% P2 2 0 2 2 0 2 2 0 2 100% 100% P3 2 0 2 2 0 2 2 0 2 100% 100% P4 2 0 2 2 0 2 2 0 2 100% 100% P5 2 0 2 2 0 2 2 0 2 100% 100% P6 2 0 2 2 0 2 2 0 2 100% 100% P7 1 0 1 1 0 1 1 0 1 100% 100% P8 1 0 1 1 0 1 1 0 1 100% 100% P9 1 0 1 1 0 1 1 0 1 100% 100% P10 1 0 1 1 0 1 1 0 1 100% 100% Total 16 0 16 16 0 16 16 0 16 100% 100% Total Fixtures Ballfield 1 39 7 46 39 1 40 39 1 40 87% 87% Ballfield 2 34 4 38 0 0 0 34 0 34 0% 89% Ballfield 3 26 7 33 26 1 27 26 1 27 82% 82% Soccer1 6 1 0 0 0 0 0 0 0 0% 0% Soccer 7 2 9 7 0 7 0 0 0 78%_ 0% Walkways 14 0 14 12 0 12 12 0 12 86% 86% Parking 16 0 16 16 0 16 16 0 16 100% 100% Totals 142 21 156 100 2 102 127 2 129 65% 83% 01/10/2001 Pico Park Conservation 1 Off Use Analysis Pole #Fix kw #Security Total Fix Current Use Total Fix Prop Use Total,Fix Utilization vs Field Security Field Security Current Proposed 61-1 6 1 7 0 1 1 0 0 0 100% 0% 61-2 6 1 7 0 1 1 0 0 0 100% 0% B1-3 9 2 11 0 2 2 0 0 0 100% 0% 131-4 5 1 6 0 1 1 0 0 0_ 100% 0% 131-5 9 1 10 0 1 1 0 1 1 100% 100% B_ 1-6 4 1 5 0 1 1 0 0 0 100% 0% Total 39 83 7 129 0 7 7 0 1 1 100% 14% 62-1 8 0 8 0 0 0 0 0 0 0% 0% 132-2 6 1 7 0 1 1 0 0 0 100% 0% 132-3 4 1 5 0 1 1 0 0 0 100% 0% 62-4 6 1 7 0 1 1 0 0 0 100% 0% 132-5 6 1 7 0 1 1 0 0 0 100% 0% B2-6 4 0 4 0 0 0 0 0 0 Total 34 59.4 4 97.4 0 4 4 0 0 0 100% 0% S1-1 6 12.8 1 6 0 1 1 0 0 0 100% 0% 63-1 4 2 6 0 2 2 0 0 0 100% 0% 133-2 4 1 5 0 1 1 0 1 1 100% 100% 63-3 6 1 7 0 1 1 0 0 0 100% 0% 63-4 3 1 4 0 1 1 0 0' 0 100% -0% 63-5 3 1 4 0 1 1 0 0 0 100% 0% 63-6 6 1 7 0 1 -1 0 0 0 100% 0% Total 26 57.3 7 90.3 0 7 7 0 1 1 100% 14% S2-1 3 1 4 0 1 1 0 0 0 25% 0% S2-2 4 1 5 0 1 1 0' 0 0 20% 0% Total 7 6.4 2 15.4 0 2 2 0 0 0 13% 0% W1 1 0 1 1 0 1 0 0 0 100% 0% W2 1 0 1 1 0 1 1 0 1 100% 100% W3 1 0 1 1 0 1 1 0 1 100% 100% W4 1 0 1 1 0 1 1 0 1 100% 100% W5 1 0 1 1 0 1 1 0 1 100% 100% W6 1 0 1 1 0 1 1 0 1 100% 100% 01/10/2001 Pico Park Conservation 2 Off Use Analysis Pole #Fix kw #Security Total Fix Current Use Total Fix Prop Use Total Fix Utilization vs Field Security Field Security Current Proposed W7 1 0 1 1 0 1 1 0 1 100% 100% W8 1 0 1 1 0 1 1 0 1 100% 100% W9 1 0 1 1 0 1 0 0 0 100% 0% W10 1 0 1 1 0 1 1 0 1 100% 100% W11 1 0 1 1 0 1 1 i 0 1 100% 100% W12 1 0 1 1 0 1 1 0 1 100% 100% W13 1 0 1 1 0 1 1 0 1 100% 100% W14 1 0 1 1 0 1 1 0 1 100% 100% Total 14 3.5 0 17.5 14 0 14 12 0 12 80% 69% P1 2 0 2 2 0 2 2 0 2 100% 100% P2 2 0 2 2 0 2 2 0 2 100% 100% P3 2 0 2 2 0 2 2 0 2 100% 100% P4 2 0 2 2 0 2 2 0 2 100% 100% P5 2 0 2 2 0 2 2 0 2 100% 100% P6 2 0 2 2 0 2 2 0 2 100% 100% P7 1 0 1 1 0 1 1 0 1 100% 100% P8 1 0 1 1 0 1 1 0 1 100% 100% P9 1 0 1 1 0 1 1 0 1 100% 100% P10 1 0 1 1 0 1 1 0 1 100% 100% Total 16 4 0 16 16 0 16 16 0 16 100% 100% Total Fixtures Ballfield 1 0 83 7 90 0 7 7 0 1 1 8% 14% Ballfield 2 0 59.4 4 63.4 0 4 4 0 0 0 6% 0% Ballfield 3 0 57.3 7 64.3 0 7 7 0 1 1 11% 14% Soccer 1 0 12.8 1 13.8 0 1 1 0 0 0 7% 0% Soccer 2 0 6.4 2 8.4 0 2 2 0 0 0 24% 0% Walkways 14 3.5 0 17.5 14 0 14 12 0 12 80% 69% Parking 16 5 0 21 16 0 16 16 0 16 76% 100% 0 Totals 30 21 51 30 21 51 28 2 30 100% 59% New Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: JANUARY 25, 2001 SUBJECT, NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM: POLICY AND PROCEDURES NO,FUNDING REQUIRED BACKGROUND: In June, 2000, the City of Grand Terrace addressed concerns expressed by residents on Brentwood St. who were concerned regarding traffic issues along their street. Specifically, residents requested options to slow through traffic on the street. Over the course of approximately 3 months, Staff held a variety of meetings with the residents and worked with our contract traffic engineer to develop options for slowing the traffic. The result of the efforts was the installation of speed humps and Stop signs on the street. During the approval process, the Council requested1hat Staff bring a formal policy and process for Traffic Calming at the January 25, 2001. meeting. _ DISCUSSION: During the Brentwood St. Project, Staff and the City Council essentially worked without established guidelines or policies to guide it in the deliberations on the issue. Concerns expressed and discovered during the process included: • What criteria would be used by the City to determine the viability of implementing traffic calming measures on a street. • What is the process which would be utilized for residents to request traffic calming in their neighborhood. How will the requests be submitted and who will review the requests? What justifications will be made to warrant the installation or implementation of traffic calming measures? COUNCIL AGENDA FTEM No. ` Neighborhood Traffic Management and Calming Program Agenda Report-January 25, 2001 Page 2 of 2 Who will pay for the studies and any improvements which will be implemented in a neighborhood? As the City Council found, the installation of the speed humps on Brentwood St. cost approximately $20,000 which was not previously included in the Capital Budget for the City. Also, a considerable amount of Staff and consulting engineer time was incurred during the process. Recommendations for Neighborhood Traffic Management and Calming In order to proceed with a more structured process of reviewing requests from the public regarding traffic issues, it is recommended that the City establish the following: 1. Traffic Committee: This would include the appointment of a citizens committee to review a combination of traffic issues (accidents, studies, etc) and requests from neighborhoods for Neighborhood Traffic Management and Calming measures. 2. Neighborhood Traffic Management and Calming Policy: This would establish qualifying criteria, a process for requesting measures, petition requirements and an established review process for neighborhoods. 3. Neighborhood Traffic Management and Calming Program: A handbook which outlines the City's philosophies and options for traffic calming. These recommendations will serve as the foundation for our traffic calming program. Typically, this area will also be included in the City's Capital Improvement Program and conform with the General Plan's Circulation Element. The following is an overview of how the Policy will be implemented. Options available under the proposed Policy The City's Neighborhood Traffic Management and Calming Program offers 29 different options which are divided into four categories to reflect the levels of cost and restrictiveness to traffic flow. Levels 1 and 2, which do not involve physical changes to the street, can be implemented by the City and include such items as deploying the radar speed trailer to allow drivers to monitor their traffic speeds, directed Sheriff enforcement or posting signs restricting commercial vehicles from using the street. Levels 3 and 4 require making physical change to the street using such devices as road narrowing or turn restriction medians. Neighborhood Traffic Management and Calming Program Agenda Report- January 25, 2001 Page 3 of 3 What kind of qualifying criteria does a city street have to meet to be covered by the City's Policy Requests for traffic calming measures will be considered if all of the following criteria are met: ■ The street must be primarily residential in nature with volumes equal to or 4� exceeding_800 vehicles per day. ■ Public Safety Agencies do not have any major public safety concerns_with the proposed changes. ■ The traffic flow modifications will not result in unreasonable liability exposure for the City. ■ Significant amounts of traffic will not be diverted to other residential streets. ■ The requested action is authorized by legislative authority in State law. How would the Neighborhood Traffic Management process work The following process will,be used by the City to address neighborhood traffic concerns: ■ A resident alerts the City about a problem area that specifically involves speeding or cut-through traffic. ■ The City provides information to the resident on the options available and asks the resident to complete and return the Neighborhood Action Request Form". The form must include a written description of the location of concern and requires signatures from at least seven separate residents per block of the impacted street(s). What will the City do to address the problem Once a Neighborhood Action Request form is returned, a neighborhood meeting may be scheduled to identify the concerns and issues. The item would be refered to the Traffic Committee and the City may prepare an existing condition traffic analysis. If requested by residents, Level 1 or Level 2 Traffic Calming options such as deploying the radar speed trailer or providing increased Sheriff enforcement will be quickly implemented by the City to address traffic concerns. If the Level 1 or Level 2 options are not adequate after being in-place for at least six months, the City will conduct additional studies to determine whether further Level 3 or 4 measures such as speed humps or diverters are appropriate. This will include consulting the Sheriff and Fire Departments to determine if the street Neighborhood Traffic Management and Calming Program Agenda Report-January 25, 2001 Page 4 of 4 is critical to emergency vehicle response and, therefore, not eligible for certain options. Support by at least two thirds of the affected residents must be demonstrated through a petition process for Level 3 or Level 4 measures to be implemented. The measures will be installed using temporary materials at City expense for a trial period of six months when appropriate environmental clearances have been obtained. After the trial period, residents may elect to have the Level 3 or 4 devices removed or made permanent at their expense if there is continued support by a two-thirds majority of the residents. This can be accomplished by hiring a qualified consultant to prepare design plans and an approved contractor to install the measures under an encroachment permit from the City. If a two- thirds majority of the residents elect to have the Level 3 or 4 devices installed permanently, but decide later on that the devices are not desirable, an encroachment permit will be issued to have the devices removed by an approved contractor at their own expense. What Procedures Must Be Followed to Submit a Petition The following procedures must be used for submitting a petition to the City to demonstrate support for.Level 3 or 4 measures involving physical changes: ■ The technical feasibility of the proposed neighborhood traffic management and calming measures must be analyzed by the City. This review will include items such as conformance to State law, the Circulation Element of the City's General Plan, the type of street involved, compliance with engineering regulations, existing traffic conditions, projected traffic conditions and the potential for traffic diversion to adjacent streets. ■ The boundary of the area affected by the proposed changes must be identified by the City. The affected area will include, but not be limited to, those properties whose normal travel routes to and from the "affected area" are to be altered by the neighborhood traffic management and =- _ calming measures, and/or properties which are significantly impacted by traffic that is to be diverted. ■ Petitions submitted to the City must include a statement that all persons signing the petition acknowledge it is the City's policy that they will be responsible for all costs directly associated with the construction of permanent neighborhood traffic management and calming measures. This is necessary to facilitate the funding of the ultimate improvements needed Neighborhood Traffic Management and Calming. Program Agenda Report- January 25, 2001 Page 5 of 5 to permanently install the traffic flow modifications. The petition language must also clearly explain, and show on a drawing, the location, and exact nature of proposed changes. The petition language and attached drawing must be reviewed by.the City's Traffic Committee prior to circulation to ensure its accuracy and ability to be understood. ■ The petition must be supported by at least two-thirds of the total number of citizens affected by the proposed changes in traffic flow. The citizens should include property owners, tenants, business owners within the "affected area"who might be significantly affected by the proposed , measure. Persons submitting petitions must demonstrate that they have contacted at least 90 percent of all affected persons who may need to use the street(s) on a daily basis. Program Handbook: Also prepared is the Neighborhood Traffic Management and Calming Program Handbook which will be used as an informational tool in presenting options to the public. This will serve as a policy guide in deliberating options by the Traffic Committee and for use by individual neighborhoods. RECOMMENDATION: That the City Council: --" - - -- - 1. Authorize the establishment of a_Traffic Committee and direct Staff to return a resolution including goals, duties and membership at the February 8, 2001 - City Council,Meeting; 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A POLICY FOR NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM FOR RESIDENTIAL PUBLIC STREETS 3. Approve the Neighborhood Traffic Management and Calming Program Handbook for use by Staff in informing residents regarding the City's Program and Policy. FISCAL IMPACT: Staff is recommending that a Traffic Calming Budget be included in the FY 2001- 02 Capital Improvement Program Budget. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A POLICY FOR NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM FOR RESIDENTIAL PUBLIC STREETS BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: STATE LAW The State of California has preempted the field of traffic control (see section 21 of the Vehicle Code), and no local authority is allowed to enact or enforce any ordinance on the matters covered by the Vehicle Code unless expressly authorized by statute. It is the policy of the State that all persons have an equal right to use the streets and highways, and localities have no carte blanche and, absent express authority, may not determine which traffic shall and which shall not use streets. Based upon this policy, in the absence of specific State legislative authority to the contrary, a city may not restrict the right to travel upon one of its streets to its residents or to other exempted drivers. Some examples in the Vehicle Code of such specific authority to regulate travel upon streets are: if the City Council determines the street is no longer needed for vehicular traffic [3 21101(a)]; if needed to implement the Circulation Element of a General Plan [3 21101(f)]; if due to criminal activity (3 21101.4); regulating or prohibiting processions or assemblages [21100(a)]; and on streets dividing school grounds to protect students attending such school or school grounds. When a local agency decides to utilize the express delegation of such authority, the local agency may only utilize "official traffic control devices" authorized by the Vehicle Code Section 21400. Additionally, local authorities may not place gates_or_other selective devices on any street which deny or restrict the access of certain members of the public to the street, while permitting others unrestricted access to the street. PURPOSE OF POLICY Consistent with State law and policy, it is the general policy of the City to not allow temporary or-permanent-- closure of any public street to vehicular traffic. Requests for implementation of Neighborhood Traffic Management and Calming measures on a public street will be considered, however, based on a petition which meets all the criteria and procedures outlined herein. The City will carefully review each request to ensure that the proposed location and attending circumstances meet all the criteria outlined in this policy and in State law. The purpose of this policy is to set forth the process and criteria by which implementation of Neighborhood Traffic Management and Calming measures public streets may be considered. The policy also identifies the conditions under which such measures may be enacted. This policy only applies to requests initiated by citizens. This policy will not apply to measures on public streets initiated by the City Council to address specific traffic safety issues or to comply with State and Federal standards and warrants. The goal of the Neighborhood Traffic Management and Calming program is to enhance and protect the quality of life in the City's neighborhoods by making them more safe for children, pedestrians, and residents living in these neighborhoods. NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING MEASURES Neighborhood traffic management calming measures covered by this policy include all "official traffic control devices" authorized by the California Vehicle Code. Some of the methods authorized in particular circumstances might include traffic islands, curbs, traffic barriers, or other roadway design features, removing or relocating traffic signals and one-way traffic flow. 1 - r R; QUALIFYING CRITERIA Requests for the implementation of neighborhood management and calming measures on public streets will be considered by the City for those streets meeting all of the following criteria: a. The street should be primarily residential in nature. b. Volumes are approximately equal to or exceed 800 vehicles per day c. Public Safety Agencies have not provided sufficient evidence of any major public safety concerns regarding the neighborhood traffic management and calming measures. d. The changes in traffic flow will not result in unreasonable liability exposure for the City. e. The requested action is authorized by legislative authority in State law. f. The changes in traffic flow will not divert significant amounts of traffic to other residential streets. NEIGHBORHOOD TRAFFIC MANAGEMENT PROCESS The following process will be used by the City to address neighborhood traffic concerns: a. A resident alerts the City to a problem area. If the problem specifically involves speeding or cut-through traffic, the complaint is processed through the Neighborhood Traffic Management and Calming Program. b. If a neighborhood meeting is requested, the City provides information to the resident as to the options available under the City's Program. The City instructs the resident to complete and return the Neighborhood Action Request Form. The form requests a written description of the location of concern and requires signatures from seven separate residents per block of the impacted street(s). c. If the form is returned, the City scfiedules a neighborhood meeting to identify the-concerns - �- and issues. It is anticipated that a traffic engineer from the City's Community Services Department, members of the Traffic Committee as well as a uniformed Sheriff's-Deputy will attend the meeting. - -- _ d. The City may prepare an existing condition traffic analysis. Level 1 or Level 2 Traffic calming options may be recommended by City staff to the residents living on the streets that have submitted Neighborhood Action Request forms at a follow-up neighborhood meeting. e. If the Level 1 or Level 2 options are not adequate after being in-place for an appropriate amount of time, the City may conduct after studies to determine whether further Level 3 or 4 measures are appropriate. This will include consulting the Sheriff and Fire Departments to determine if the street is critical to emergency vehicle response and, therefore, not eligible for certain options. f. If area wide support is demonstrated through a petition process, the City will implement Level 3 or Level 4 measures using temporary materials at City expense for a trial period of 180 days after appropriate environmental clearances have been obtained. This will also require support of all residents in the immediate vicinity of the devices. At the end of the trial period, residents may select to have the Level 3 or 4 devices removed or made permanent. 1 g. If residents elect to have the Level 3 or 4 devices installed permanently, they may be required to hire a qualified consultant to prepare design plans, and hire a contractor to 2 install the measures permanently within 180 days under a City encroachment permit at their expense. If residents fail to complete permanent installation within 180 days, the City has the option to remove the temporary measures at the City's expense. h. If the residents elect to have the Level 3 or 4 devices installed permanently, but decide later on that the devices are not desirable, an encroachment permit will be issued by the City to allow them to have the devices removed by an approved contractor at their expense. PETITION REQUIREMENTS The following procedures must be followed for submitting a petition for Level 3 or Level 4 measures to the City: a. The City Traffic Engineer will recommend and examine the technical feasibility and anticipated impacts of the proposed neighborhood traffic management and calming measures. This review will include items such as State law, the Circulation Element of the City's General Plan, the type of road or street involved, compliance with engineering regulations, existing traffic conditions, projected traffic conditions, the potential for traffic diversion to adjacent streets, impacts to emergency vehicle response times and the increased liability exposure for the City or conflicts with future planned improvements. b. The City Traffic Engineer will determine the boundary of the "affected area" to be petitioned. The affected area will include but not be limited to those properties where normal travel routes to and from the "affected area" are to be altered by the neighborhood traffic management and calming measures, and/or properties which are significantly impacted by traffic that is to be diverted. c. The petition requesting the neighborhood traffic management and calming measures must be supported by a minimum of 67 percent of-the-total number of citizens affected by the- proposed changes in traffic flow, as defermined by the City Traffic Engineer. The.citizens should include property owners, tenants, business owners within the "affected area" who might be significantly affected by the proposed measure. Persons submitting petitions must attempt to contact all affected parties.-At a minimum, 90 percent of all affected persons who may need to use the street(s) on a daily basis must be contacted for the petition to be accepted by the City. This requirement will be satisfied by signatures from 90 percent of the affected parties indicating support or non-support for the neighborhood traffic management and calming measures. d. At a minimum, petitions submitted to the City for review must include the following unless otherwise waived by the City Council: • A statement that all persons signing the petition acknowledge it is the City's policy that they will be responsible for all costs directly associated with the construction of permanent neighborhood traffic management and calming measures in order to facilitate the funding of the ultimate improvements needed to implement the street closure or traffic flow modifications. • The petition language must also clearly explain, and show on a drawing or plan, the location, and the nature of the proposed traffic flow modifications. • The petition language and attached drawing must be reviewed and approved by the City Traffic Engineer prior to circulation to ensure its accuracy and ability to be clearly understood. 3 A sample petition has been provided as an attachment to this policy. PETITION REVIEW PROCESS The following process will be used to review all petitions associated with a proposed neighborhood traffic management and calming measures: a. The City Traffic Engineer will review any petition to verify compliance with all petition requirements set forth above. Any petition not complying with these requirements will not be accepted for consideration. If the petition contains all of the required information under this policy, a letter will be sent out by the City to all who signed the petition, affected property owners, tenants, and business owners requesting verification of their support or opposition to the proposed neighborhood traffic management and calming measures by signing a signature sheet that is included in the letter. b. If the petition contains all of the required information under this policy, the proposed neighborhood traffic management calming measures will be referred to all affected public agencies in conjunction with the environmental review process. At a minimum, these agencies will include all City Departments, the local office of the California Highway Patrol, County Sheriff and Fire Departments, all affected local utility companies, Colton Joint Unified School District, the local office of California Department of Traffic and any other agencies affected by the traffic flow modification. c. If the petition contains all of the required information under this policy and can be properly verified, the City will proceed with implementing the Level 3 or Level 4 traffic flow modifications. SECTION 3: The City Council has the sole discretion, subject to all applicable laws, to approve, modify, continue or deny any traffic flow_ changes request regardless of any support or lack thereof via the petition process. - - ----- - - SECTION 4: Based on the foregoing, the City Council of the City of Grand Terrace hereby adopts this resolution establishing a Opolicy relative to Neighborhood Traffic Management and Calming Program for residential public streets. ` PASSED AND ADOPTED this day of , 2001. City Clerk 4 NEIGHBORHOOD ACTION REQUEST FORM NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) We, the undersigned, request a neighborhood meeting at the location stated below. After reviewing this information, we believe our neighborhood traffic situation warrants the City's Neighborhood Traffic Management Program. The following signatures representing at least seven different residents in the neighborhood indicate the neighborhood's commitment to work with the NTMP for a safer traffic environment within our neighborhood. Signature Address Phone(Day/Time) 1. 2. 3. 4. 5. 6. 7. 8. 9. Contact Name: Day Phone: Address: Today's Date Neighborhood: Location of Concern: What concerns do you have at this location? Thank you for taking the time to complete the Neighborhood Action Request Form. After completing the form, please return it to Community Services Department, 22795 Barton Rd., Grand Terrace, CA 92313 5 PETITION TO MODIFY THE TRAFFIC FLOW ON BRETWOOD .STREET BETWEEN PRESTON ST. AND MT. VERNON AVE BY THE INSTALLATION OF SPEED HUMPS DATE: AUGUST 23, 2000 BEFORE YOU SIGN THIS PETITION, KNOW WHAT YOU ARE SIGNING! PLEASE BECOME.INVOLVED ABOUT THE REQUEST FOR THE INSTALLATION OF SPEED HUMPS. We, the undersigned residents of the area shown on the attached map do/do not petition the City of Grand Terrace to install speed humps on Brentwood Street as shown on the attached drawing. All persons signing this petition do hereby certify that they reside within the area impacted by the.proposed traffic flow change as shown on the attached map. Our designated contact person is: Phone: PRINT STREET POSITION ON SIGNATURE PRINT NAME ADDRESS SPEED HUMPS PHONE ❑ Support ❑ Against Q Support -_- -- _ ❑Against - ❑Support ❑Against O Support ❑Against ❑ Support ❑ Against ❑Support 0 Against 0 Support ❑Against ❑ Support ❑Against 0 Support ❑ Against 6 A - Z . W - f +Y p b.Y 5.•�.T r , t, iI'��,t{`#2' Y ,��„y' j� �✓�-;' (vim tij l�{�.�} 1 r 1 CIV of Grand Terrace Traffic Calming 11anual Page 2 of 2 BACKGROUND One of the most persistent and emotional complaints that the City receives is speeding on residential streets.Each year,an increasing number of requests are received by various City departments to study streets where residents have concerns about excessive traffic speeds and/or volumes Proper street design is essential in encouraging lower speeds and maintain the integrity of residential neighborhoods.New streets are designed to minimize through traffic in a neighborhood.Subdivisions are now designed to avoid long straight stretches of streets in new residential areas. Long stretches of streets encourage higher speeds.Existing residential streets with long stretches of more than 1,000 feet are consistently complaining of higher speeds. Residential streets carrying volumes of more than 1,000 vehicles per day are generally considered unacceptable to adjacent residents. This report presents a Neighborhood Traffic Management and Calming Program aimed at making existing residential streets more livable by reducing traffic speeds and volumes. Traffic Calming for Livable Neighborhoods Traffic calming is the combination of both policies and measures that help decrease the negative impacts to local streets and neighborhoods caused by motor vehicles.Although traffic calming techniques did not begin to be readily implemented in the United States until the 1980's,there are many examples that already exist. In Europe and Australia,some of these same techniques have been used long before the 1970's.Many of the successful techniques used there are into their second and third generation.Their effectiveness has been proven and many appear to be part of the original street design rather than as an afterthought. Traffic calming techniques were developed to reduce speeding problems and heavy traffic flow on residential streets.By making some residential streets more"calm"it makes the neighborhood more livable.Although"livable'in terms of a neighborhood does not have a precise definition,a livable neighborhood can be described as having the following characteristics: • Ability to feel safe and secure, - • Opportunity to interact with neighbors, • Ability to experience a sense of home and privacy,and • A sense of community identification. In essence,when a citizen calls to request a stop sign to slow traffic on their street,they are requesting the city make their street more livable. Because no single answer for the problem of speeding vehicles on residential streets exists,many different traffic calming techniques have been developed.These techniques range from the traditional,such as radar display boards and selective Sheriff enforcement to non-traditional such as street chokers and roundabouts.A discussion of all the techniques is found on the following pages.A major component of introducing traffic calming techniques is a comprehensive citizen education/participation campaign.A citizen education/participation campaign encourages the neighborhood to take responsibility for the solution too.Experience has shown that a majority of the speeding violations in the residential area are from residents who live in the neighborhood. Neighborhood Traffic Management Options A summary of available neighborhood traffic management options is provided in Attachment 2.The information in Attachment 3 provides a brief description of the positive and negative effects of implementing each option.The options presented have been chosen for their impact on speeds and volumes on residential streets.Although some of the options could be used on non-residential streets,the focus of the traffic calming program is on local residential streets.The options have been structured into four levels.Level 1 is the least restrictive,while Level 4 is the most restrictive.The overall objectives for the Neighborhood Traffic Management program are: City of Gram_ 1 errace Traffic Cahn-?z tfanual Page 3 of 3 I. neighborhood livability by mitigating the impact of vehicular traffic on residential new=*-orhhoods. 2. P-n—rovon of safe and pleasant conditions for motorists,bicyclists,pedestrians and residents on ne`Dorbood streets: 3. EaW Ong citizen involvement and effort in neighborhood traffic management activities; 4. efficient use of City resources by prioritizing traffic management requests;and 5. S„-ni -m=0 the Comprehensive Plan policy that livability and safety of established residential nei—cLornoods be protected in transportation operations. Levels of T-Traffic Calming Measures: The types anz aa-eztcnt of traffic calming measures can vary dramatically.Some require as little as a public meeting and inforrr_a-�=n:yet some require significant engineering and reconstruction of City streets.The following is a designation :he various levels outlined in this handbook. Level 1: Level 2: • Dorhood Meeting • Posting 25 MPH Limits • Si��Enforcement • Radar Trailer Deployment • S'n=-Y Presence • Commercial Vehicle Restrictions Level 3: Level 4: • Sirr_ Reversal • Chokers Sntt�:i=d Humps : ,"Gateways '--- — -- - - - - • — 4�-�= —Steps ---- • Intersection Channelization --- • N= -�xving Lanes • Median Barrier • Neckdowns • Raised Intersections • Roundabout • Serpentine • Single Lane Slow Points • Turn Restrictions Using Delineators • Cul-de-sac • Diagonal Diverters Detailed de;.—;_bons, including the positive and routinely deploys its radar speed trailer on streets negative as of these options is discussed later in Where vehicle speeds have been reported as a this handbo2c_ problem.In some instances the trailer does not appear particularly,effective in reducing driver's speeds. Current =7 itv Practices However,in other instances speed reductions are clearly noted.In almost all instances the speed trailer The City-cu----tiff-undertakes most of the techniques deployment is supported by the concerned residents described a=-__-zvels 1 and 2 actions.Neighborhood because of a real or perceived decrease in speeds or meetings, �_w�:, _rudies, volume studies,other traffic by educating the residents to the fact that speeds are observatio arovides enforcement should be not as high as had been perceived. Overall,the City's enhanced = -nonally, all roadway signing and current Levels 1 and 2 efforts are comparable to what striping a:_-r Feu ed and modifications or additions is found in most similar communities. made as ne= —an. The Maintenance Division City of Grand Terrace Traffic Calming Manual Page 4 of 4 i Proposed Neighborhood Traffic result involves repetitive and costly ongoing Levels 1 Management Process and 2 traffic calming actions.There are significant potential benefits to utilizing Levels 3 and 4 traffic Traffic calming techniques work best when calming actions which is why some communities incorporated into a"traffic calming"or have implemented Levels 3 and 4 actions and many "neighborhood traffic management program." other communities are exploring their possible use. Successful programs include the planning process, Effect on Emergency Vehicles overall community participation and local authority - support.Because residents are the main initiators of Response Times traffic calming requests,they need to be part of the Any traffic calming tool that might be effective process as much as possible.By developing a because it physically controls traffic generally has a program early on that addresses neighborhood traffic much more negative impact on several classes of safety concerns on an area wide basis, it encourages emergency vehicles.The City,as well as its residents citizens to become actively involved in the and businesses,place a very high priority on improvement process.In this way,the City and the minimizing emergency response times.Installation of neighborhood can work together to create more most physical traffic calming tools can significantly livable neighborhoods.City staff would use the worsen emergency response time.This is especially Neighborhood Traffic Management and Calming true for fire apparatus and ambulances.Because of Process proposed in Attachment 1 to address citizens the heavy weight of fire engines and the delicate concerns. instruments and patients within ambulances,these vehicles must almost come to a complete stop when MPACTS OF TRAFFIC they encounter a bump,dip or sharp curve.Creating CALMING DEVICES bumps,dips and sharp curves is often precisely the objective being sought by many of the traffic calming Before the City decides to pursue Levels 3 and 4 tools.While these maneuvers will cause moderate traffic calming options,it is important that the discomfort and delay for normal passenger vehicles, impacts be carefully considered.While Levels 3 and they cause a much greater problem for emergency 4 options can be successful,they can also result in response vehicles.Attachment 4-provides problems more significant than the original concern. information on recent studies that have been done to This section of the report will describe the possible qualify the effect of traffic calming devices on impacts of Levels 3 and 4 traffic calming tools. In emergency response time. most instances,the benefits are quite obvious and predictable while the disadvantages can be much These studies show the following average delays to more unexpected.Consequently,a greater emphasis emergency vehicles for certain types of devices: has been placed on the potential problems so that decisions can be made in a more ful. Tr3fE nQF DEVICE AMBULANCES P3-5 IRETRUCKS manner. Each Speed Hump 2.3-9.7 seconds seconds Effectiveness of Traffic I-. fic Circle Not Available 1.3-10.7 seconds Devices The Fire Department is concerned about the affect Physical actions such as the installation of speed these devices have on response times and has humps,traffic circles,street closures, etc. are almost requested initial review of all proposed changes always successful in forcing traffic to behave in an involving Level 3 and 4 options with the ability to intended fashion. In certain situations,they can veto any changes affecting critical access streets. achieve the desired result by utilizing a one-time This impact will have to be addressed for each area capital expenditure and generally low ongoing for which Level 3 and 4 traffic calming options are maintenance costs.Levels 3 and 4 traffic calming requested. i actions are generally viewed as much more "permanent"solutions than Levels 1 and 2 actions.In most instances the alternative approach to the desired 1 I I ' City of Grand Terrace Traffic Calming Manua Page S of S Traffic Diversion implementation of-traffic calming action.This exposure would probably stem from two general Another concern is that m=--_-v instance` categories of negative impacts.The first would be implementing traffic cah devices«od be likely liability which might arise from the negative impact to move the problem rafna :�L=- solve the problem. to emergency vehicle response times.Delay of In most instances the p a = of impediments on a emergency response could result in a civil action by particular neighborhood may merel-:divert an injured party from allegations that the emergency some of all of that traffi_-_ :o offer neight-c-rhood vehicle response was delayed by traffic calming streets. devices. Impacts to Trams:Y and Utility It is also possible that traffic calming devices Vehicles themselves might result in damage or injury. Some of the traffic cahnt cr_+tions in Levels 3 and 4 Certainly if a traffic calming device were not could potentially have ��_� impacts on bus routes properly designed with all appropriate lighting, and utility vehicles such:a =-sh trucks.Providers of signing and pavement markings, liability exposure could result. But there is also potential liability from these services will have z ^e consulted-u-benever properly designed and installed traffic calming neighborhoods select L__: = and 4 opti--ns. actions.If the device itself causes driver behavior Considerations far--r Other Roadway which results in damage to property or injury,the City could potentially be held liable.For instance,if a Users driver maneuvered in order to avoid a traffic calming In addition to the safety o-cans alread-v discussed device and as a result struck a parked car,pedestrian, in this report,Levels 3 as-_ =1 affic calming actions cyclist,etc.,there is the potential for City liability can often have unintenda-z W ezative saf-.tv impacts on exposure.Agencies have been held liable for not certain roadway users.: can result in worsening maintaining warning signs and markings in excellent the 'situation for a range__=roadway users such as condition:These are just a few examples of the — - bicyclists,roller skaters. boarders, oggers, potential,unintended,but known negative impacts of pedestrians and parked traffic calming devices. Noise Impacts Visual Impacts and Aesthetic S 1 The noise impact to adia= residents ressahmg from Concerns vehicles braking,going T T and around zraffic While some traffic calming devices can have calming devices can hav:__a major impact on the favorable aesthetic impacts,others can be,by their acceptability of these dam :.zs by resident living nature,unsightly.Devices such as speed humps and closest to them.The una�c+us support of residents diverters most often pose no opportunity for the living immediately adja.�_::zo locations where incorporation of aesthetics and can have negative physical changes are prsesm-s--3 will be essential to the visual impacts.Virtually all Level 3 and 4 traffic success of any project calming actions require reflective devices,sips and Loss of Park.—in-2- striping which may negatively effect the aesthetics of a neighborhood. It is often necessary to on-street parkins in the immediate vicinity - -. intersection in order to Increased Maintenance Costs accommodate the realipffn ehicle path_ There are Street maintenance costs will increase in two areas. also significant on stre_=-�a --ng impact from Landscaping associated with such devices as trffic several options in Lev-.::: _ =-d 4. circles,chokers and slow points will require regular Liability Exposr e Implications maintenance.Devices such as speed humps will have to be reinstalled each time a residential street is Many Level 3 and 4 tra= :c ��ning actiecs can also overlayed which will increase costs by$20,000 per result in varying degre-._ __ :_!;--bility expc--ure to the mile. City.The most likely sn-_=_ Df increased liability exposure would be that_gi g from Cty i 1 City of Grand Terrace Traffic Calming Alanual Page 6 of 6 ATTACHMENT 1 RESIDENTIAL STREETS WITH MULTIPLE SPEEDING COMPLAINTS AND/OR TRAFFIC VOLUME CONCERNS RESIDENTIAL STREETS WITH MULTIPLE SPEEDING COMPLAINTS AND/OR TRAFFIC VOLUME CONCERNS DeBerry St. Van Buren St. __.Pico.St. Barton Rd. --- - - - Country Club Palm Ave. - -- - -- -- - Mt. Vernon Ave 1 a i I i City of Grand Terrace Traffic Calming Manual Page 7 of 7 ATTACHMENT 2 SUMMARY OF NEIGGHBORHOOD TRAFFIC MANAGEMENT NAD CALMING OPTIONS Level 2: Level 1: • Posting 25 MPH Limits • Neighborhood Meeting • Radar Trailer Deployment • Sheriff Enforcement • Commercial Vehicle Restrictions • Sheriff Presence Level 3: Level 4: • Stop Sign Reversal • Chokers • Speed Humps • Gateways • Rumble'Strips • Intersection Channelization • Narrowing Lanes • Median Barrier -Neckdowns Raised Intersections a I« Roundabout -- - - • Serpentine - - _ , • Single Lane Slow Points T-- • Turn Restrictions Using Delineators • Cul-de-sac • Diagonal Diverters It I City of Grand Terrace Traffic Calming.Manual Page 8 of 8 DETAILED DESCRIPTIONS OF NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING OPTIONS Higher Visibility Crosswalks Description:The crosswalk is designed to increase driver recognition by using one of the following techniques: raising the crosswalk to a grade higher = than the roadway, designing the crosswalks with paving blocks or contrasting color concrete or painting the crosswalks with "zebra" stripes between the outer boundary stripes. Higher visibility crosswalks would only be used at uncontrolled crosswalks. Some cities have tried using large "dot" markers (similar to the ones found on the internal crosswalks at the Factory Stores)or reflectorized pavement markers. At this time staff is not recommending either technique be used on residential streets. Positive Aspects: • Indicates to pedestrians an acceptable or preferred crossing location. • More visible to drivers then traditional crosswalks. = Negative Aspects: • Pedestrians may place too high a level of reliance on the ability of a - crosswalk to control driver behavior. • More maintenance required than with traditional crosswalks. Neighborhood Meeting = Description: Hold a neighborhood meeting at a time and location convenient for residents to attend and express their concerns.The meeting would be used to clearly identify the issues of concern. d Positive Aspects: -� AM sue, • Clearly identifies issues of concern. • Allows all residents to air their views. • Establishes clear lines of communication between City staff and residents. Negative Aspects: • Meetings have to be focused on specific issues and not allowed to become a forum to address all the City's problems. • Potentially time consuming if meetings are repetitious. 4 City of Grand Terrace Traffic Calming Manual Page 9 of 9 Sheriff Enforcement Description:The Siien_riD's Department deploys traffic officers to perform radar enforcement on readenemdal streets for at least two hours a day.A priority list would be provided m to the Sheriff Department each week based on citizen i requests. r Positive Aspects: (�— • Visible enforcement would reduce spee-- • Driver awareness about speeding on res _' streets and safety is increased. • Program is flexible and can be tailored t:: --be citizens' needs. • Response can be quick and effective, Negative Aspects: • Long-term benefits of speed reduction a7--`-gib antiated without regular periodic enforcement. Sheriff Presence Descriptior. ?-Yt»on a Sheriff vehicle on the street as a visible-aspect of enforcemem m m.dreourage speeding. Positive Aggfutcts: • Sh:ws:-.a, enforcement presence:' - • ' ME•• = to show vehicle speeds: Negative Aspects: ` •_ Residents may quickly realize that the g—_e c;a of the vehicle does not result in speeding citations. • Sheriff Department resources will be new deploy vehicles. - - - Posting 25 mph Speed Limits/Radar War mings 0Alt Description:This option it•QiG�n posting 25 mph speed limit or radar warning signs on the street to regulate the speed :f Costs are typically$200 per sign installation if a pole has to be erected. Positive Aspects: UPICT •'NF9P�'yT • Low cost installatim _are popular with residents. - I�P�A l� • Reduces traffic spe - _packed up with regular enforcement. Negative Aspects: 4 High potential for violation when not • Increases cost of sign maintenance. Ci<i .r r-f Grand Terrace Trr= Calming Manual Pa`g=:, 10 of 10 Ra_dmar Trailer Description:A portable radar speed meter capable of measuring vehicle speed graphically and displaying the speed of the motorist. Positive Aspects: � • Speeds may be reduced during short intervals where the radar trailer is located. • An effective public relations and educational tool. _Nigarwive Aspects: • Not an enforcement tool. • Not effective on multi-lane roadways that have significant traffic volumes.In these cases there is limited ability to differentiate between more than one approaching vehicle. Rm=ble Strips Description:Dots are glued to the pavement to create a strip that causes the vehicle to rumble as it traverses through them.This causes vehicles to slow q�LL- down.Each installation costs less than$500 for two approaches. _ - Positive Aspects: -`'� `�— _- • Y 5 mph. Vehicles are slowed down b P —� • Driver's attention is alerted to heighten safety. • Low cost installation than can easily be removed or changed. Negative Aspects: • Very high level of noise pollution for adjacent residents. • High maintenance is required to reattach dots to the pavement. Mrr1•rowing Lanes —� Description: Striping is used to create narrow 10 feet wide lanes.This gives ' I ! drivers the feel of a narrow street that does not lend itself to high speeds.The cost vary depending on the length of street,but are not anticipated to exceed �'♦ - :.a r_ ' _ $3,000 per mile. Positive Aspects: • Changes can be quickly implemented. • The striping can be easily modified if paint is used. — • Speed may decrease and safety is improved through the provision of positive guidance to drivers. Negative Aspects: • Would increase regular maintenance. • Residents do not always perceive striping is an effective tool for speed reduction. • Cost of resurfacing residential streets will increase. City of Grand Terrace Traffic Calming Manual Page 11 of 11 PR;;OPROHII3ITEb Commercial Vehicide Restrictions HIBIT.EID fVehicles Tran Description: After the ai-a=, on of appropriate resolution by the City Council, rt1c l_q post commercial vehicle-=F fictions on signs and enforce the restrictions. or Recycled Materials {Stbed0edPi3.upsr;x=pcm) positive Aspects: Trailers.and • Tandem Wheel Tracks • Restricts comr`zz=L_-J vehicles using the street • Reduces traffic speed and volumes. SR.U.CSeeton7:SL�b) Negative Aspects: • Requires addinrrii maintenance of signs 36"x 45" . Requires enfor- —=t to be effective. Neighborhood Monitoring Program Description:A ham—�a-hzld radar gun is made available,with instructions provided by city G-=—_m neighborhoods to determine the amount of speeding and to d—_— tee who is speeding in the neighborhood.For ORE D al� example,a reside.;__r zroup of residents meets with City staff in the -- neighborhood and clions are-iven to the use of the radar gun.The - resident then spenm-_--s--g-rral hours registering the speed of cars passing on the street.The resa have a first hand`account of whom the speeders �•K�.....:.11v-� are and how fast�.—, going. -- Positive Aspects: • Effect on speeders is limited to within sight distank z--_�_:he radar gun. • May have long-term effects as neighbors become=ter=aware of who is speeding and interact with each other in social settings. • Speeds may be reduced during short intervals wham-=_-z radar gun is in use. • An effect public relations and educational tool. • Neighbors feel they are part of the solution. Negative Aspects: • Not an enforcement tool • Not effective on multi-lane roadways that have sir-=-=mot traffic volumes. In these cases there is limited ability to differentiate between more than one appr_ _--~_?vehicles. Cirti•of Grand TL-=- z e Traffic Cabnin._V Ai�znual Page 12 of 12 Stop Sign Re:ez ersal Description: Two stop signs are placed at all four legged intersections in the City. The signs are placed on the lower volume approaches.If the volumes are balanced, _ the stop sign locations could be switched to stop the other street.The cost for switching stop signs would be less than$500. _ — Positive Aspects: • Change can be easily made. t • Traffic speed may be reduced in the vicinity of the stopped approaches. Negative A<s;*xem: • The s->== may increase on the unstopped approaches. • There:i potential for violation of stops unless enforced periodically. • Not ax-a_:favorable to residents immediately adjacent to new stop sign locations. • Poten:_ rear end accidents is increased in the short term. Chokers Description:Narrowing of a street at an intersection,mid-block or a — segment of a street in order to reduce width of the traveled-way by construction of a wider sidewalk or landscape strip. Positive-Aspects:- — - ---- �- -- -- --- --- _-- --- -_ -- • Slight slowing is normally the result. • Shorter pedestrian crossing distances and better motorist- pedestrian visibility of each other. - - Creates added streetscape area for pedestrians and/or -- -- n - '"", landscaping • Can discourage truck entry. • Allow:- to be placed closer to driver's cone of vision. Negative Aspeeem: • Potence_-i o3-tacle for motorist to run into. • May bicycle mobility and safety. • May=_:__�n loss of curbside parking. • Can i=e✓� legitimate truck movements. • MaN reworking of surface drainage. Gateways Description: A special entrance feature, similar to a choker, that narrows a street at the intersection in " — - order to reduce width of the traveled-way. This is not a gate. Chokers are usually located within the block or at + t` — 4- intersections. Gateways are considered more dramatic and provide identity to a neighborhood. The exact configuration of the gateway treatment will depend �T Y ) r f City of Grand Terrace Traffic Calming Manual Page 13 of 13 upon the location of the gateway, i.e., conflicts with driveways. Median_ —a^ also be added to street to slow turning movements and enhance the street. Positive Aspects: • Creates an identity to a neighborhood. • Creates added streetscape area for landscaping or monuments. • Can discourage truck entry. • Allows signs to be placed closer to driver's cone of vision. Negative Aspects: • Can impede legitimate truck movements. • Increased maintenance costs. Intersection Channelization r Description:T-intersections are cnelized so that vehicles are not LC,, traveling in a straight path.This I= the effect of slowing vehicles down. Positive Aspects: -` • Slows vehicle speeds. € • No significant impedance fire and transit service. Negative Aspects: • Landscaping and signing:.��mg maintenance will be required. t • Loss of on-street parking Median Barrier Description: A physical barrier on a non-local street which can effectiveh-==mninate left turns from that non-local street onto a local street, and eliminate local street straight-through and le==rn traffic across the non-local street. A median barrier can take many forms, ranging from a closely-spaced ro-w :: flexible delineator posts to a series of pre-cast curb sections affixed to the pavement to a temporarily-placed b=-immovable 3' high concrete barrier (K-Rail) to an asphalt/concrete curbed island with or without a decorative:-- +ccaping and surface treatment. Costs vary widely among those options. This device is also known as a'w== ." A full median with no breaks can also be used to prohibit all left turns_ Positive Aspects: • Makes the intersection more safe by reducing the number of con:==sug movements. • Reduces local street volumes. • Negates the possible need for future expensive traffic signal i Negative Aspects: • The physical barrier may shift traffic to other locations where lei -n opportunities exist. • This tool may inconvenience local residents who will be forced to =-_-tve longer more circuitous paths to reach their destination. i j , r City of Grand Terrace Traffic Calming Manual Page 14 of 14 Neckdowns k � f ?' :�,;es-criprion: Physical curb reduction of road width at intersection of read width at k --an-Prsections by widening of street corner to discourage cut through traffic and to :Emeip define neighborhoods. { P+rositive Aspects: r May be aesthetically pleasing, if landscaped. �`j2 • Good for pedestrians due to shorter crossings. • Can be used in multiple application. i Negative Aspects: • Increased Landscapes=maintenance. • Landscaping may cam se sight distance problems. Raised Intersections I 1�I ' it{ Description: A raised plateau of roadway where roads intersect.The plateau is �i { -_ -generally about 4"higher than the surrounding streets.This application is best for { { 1 I iocations with high pedestrian volumes with significant safety concerns related to u-affic speeds. I __IIIII --Positive Aspects: • Effective speed reduction. • Aesthetically pleasing if well designed. { ' { • Good pedestrian safety treatment. 01 {{ • • Can be used on higher or lower volume streets. Negative Aspects: • Expensive to constru-=-end maintain. • Affects emergency v-c:ucle response time. Roundabout Description:A small circular island placed in the center of an existing local street intersection,thus creating a small"roundabout". Some may T also refer to this device as a traffic circle. yz Positive Aspects: - A noticable reduction in speeds. • Reduces accident potential. J _ Under certain conditions capacity can be increased. ' Can be used instead of stop signs. Y ` SY -e Negative Aspects: �I �___. • Required safety signing may detract from its aesthetic quality. City of Grand Terrace Traffic Calming Manual Page 15 of 15 • Pedestrians and bicyclist mus adjust to less traditional crossing patterns. • Some parking maya be lost on appreaches to accommodate vehicles'deflectec—��_ • May increase accidents until drivers become accustomed to change. Serpentine Description: A narrow serpentine road is created for several hundred feet using curbs -a iand caping. Positive Aspects: • Reduces vehicle speeds. ! • May reduce through traffic volumes. Negative Aspects: • Increased maintenance for landscaping and pavement • Significant loss of on-street parking. • Most residents would have driveway affected by the type of installation. • Fire and transit services would be affected. Single Lane Slow Points Description:A single lane slow point is created:r conszructing a landscaped island on side of the street.Vehicles have to slog m-aown to go through the narrow area and to yield to oncoming traffic. - - Positive Aspects: _ • Reduces vehiculdr speeds. _ _ - • No significant impedance to fire and tratsr-a-, sen-ices. '= Negative Aspects: • Loss of on-street parking. • Landscaping will have to be maintained. • Potential for head-on collisions. Speed Humps Description:Mounds of paving material placed across a roadway for the purpose of causing motorists to reduce their operating speed while driving % ,� � on the roadway. r_'�` —� C_ J� Positive Aspects: ViF • Reduces speed. • Can cause traffic to shift to arterial system and no longer cut through the neiaic =rhos-d. Negative Aspects: • Can cause traffic to shift to parallel residential streets. • Affects emergency response times • Contents of vehicles can be jarred. • Increase in noise adjacent to hump. I _ City of Grand Terrace Traffic Calming Nlanual Page 16 of 16 Turn Restriction Using Dedaineators Description: Delineators glued to the pavement surface are used to create a barrier to prevent vehicles from making certain movement in and out of a local street. The delineators are typically placed alons the centerline of the major collector street.Cost would average S500-$1,000 depending on the number of delineators used. r�•;--_ Positive Aspects: Q. Q7 • Reduces through volume of traffic. Reduces rear-end and left-turn accidents at major or collector street intersection with local streets. • Low cost installation that car re-rt:asih•removed or changed. Negative Aspects: • Little reduction in traffic spew • Could potentially make it mom== cuitous for residents to reach their destinations. • May divert traffic onto adjacem—streets. Two Lane Angled Slow Pmi=t Description: Three islands are used to create an angled path of travel fur - r vehicles. The effect of angling the travel path slows vehicles down.-Tbe volume of traffic may well be unaffected.The islands — adjacent to the curb are typically landscaped. Positive Aspects: _ -- ' _ _ __ • Slows vehicle speeds. ...:woo- .o.\>-f••s•aa_ • Fire and transit vehicles are not impeded significantly. �rx —♦ �? "ree ea v wa. •�•� °�,G.:°=� = Negative Aspects: ��=� = >�*�� • Loss of on-street parking •maintained. Landscaping and signing/striping has to be regularly Cul-de-sac —'escription: Complete closure of a street either at an intersection or at a t mid-block location. 4. _ Positive Aspects: �._.. �i __ _ _ __ _ • Ver`•effective at eliminating most of the previously speeding traffic on the block. ,'-" 4 ti-� , • Very effective at reducing volumes. i� { ;: � �� • Can be landscaped for an attractive effect to convey street j ':� �i }� l` �'•t �� discontinuity. t Mid-block type can be effectively used where abutting land uses t City of Grand Terrace Traffic Calming Manual Page 17 of 17 change. • Improved traffic safety. Negative Aspects: • Can negatively affect response times for emergency service. • In large neighborhoods,can shift a problem elsewhere -= unless a strategic pattern of cul-a: -sacs are used. • Can generate confusion on the part of users unless signed carefully. • May inconvenience local residents. Diagonal Diverter Description: Barriers between diagonally opposite corn— of a 4-legged i intersection,thus creating two unconnected L-shaped i�rsections. Positive Aspects: �� i • Reduces speed. • Can achieve a 20%-70%reduction in volumes. • Reduces accident potential by eliminating con==_.ring traffic - Nr,'h movements. Advantage over complete street closure(cul-d�a-zac)in that it has a lesser impact on circulation,as it actually cr--=es no dead-end streets.Local residents and service vehicles • --view this as a benefit in that their routes,can be more direct. • Cz n be attidctively landscaped. Negative Aspects: ' • In a large neighborhood,can shift problems elsewhere unless-a strategic pattern of diver.�--s is used. • May inconvenience local residents who are forced to drive longer more circuitous paths _a,--=their-----— - homes. ` Half Closures Description:The street is partially closed to traffic by the consr.-;- -rion of a physical barrier at the entrance to the neighborhood to reduce cut through -_Lanc. Positive Aspects: r� --'- - 1L7-- • Reduces cut through traffic. • May reduce traffic speeds. t' Negative Aspects: 1 , 1 ' F • May require additional maintenance. • Could be violated, especially in the late evening. City of Grand Terrace Traffic Calming Nlannal Page 18 of 18 Mid-Block Road Closure 7 Descriptioii: Cul de_=z_aze created by closing the street mid-block using a landscaped island.Pt =_—;an access is provided across the island.The closure must be located between a^-, ays serving adjacent residences. Positive Aspects: �, __• ;i� -- . Reduces thr__ =affic volumes. ' .' _ • Reduces swwse—eds in the vicinity of the closure Negative Aspects: ` • Traffic ma-, =e az! L-E-Nerted onto adjacent parallel streets. • Maintenance of the landscaped areas will hzie:2 m be provided for. • Emergency access will be impeded. • Local residents may be forced to drive mor_ Thous routes. • There is loss of on-street parking. I i i I � STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: January 25, 200= SUBJECT: SCHEDULE SPECIAL MEETING TO INTERVIEW APPLICANTS AND NLAKE AN APPOINTMENT TO THE PLANNING COMMISSION At the December 14, 2000 meeting the City Council directed staff to advertise and accep= applications to fill the vacancy on the Planning Commission created by the Election of Man-er.= Ferre to the City Council. Staff has received four applications. Staff Recommends Council: Schedule a Special Meeting to interview the applicants and make an appointment to the vacate Planning Commission term scheduled to expire June 30, 2002. COUNCIL AGENDA; I-TEEM NOS