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03/08/2001 = - TILE "CO-PY 0T GRfiND TERR CE Match O� ,001 _ 22795 Barton Road Grand Terrace California.92313-5295 Civic Center, (909)824-6621 ; Fax(909)'783-7629 Fax(909)783-2600 CITY OF GRAND- -�EIaRACE Dan Buchanan Mayor Lee Ann Garcia-Mayor Pro Tem 'CRA/CITY COUNCIL • , - - .- - - , HermanHillcey REGULAR MEETINGS ,, = DonLarkin /� 7r 7n 171+ ry7.s� Maryetta emb&s 21�L.AND 44TH Th�.Rl sdAyS — 6•®® 'p 111' - - Council Members _ •� • •. - Thomas J.Schwab City Manager Council.Chambers Grand Terrace,Civic Center " 22795 Barton Road Grand Terrace, CA 92313-$295' CITY OF GRAND TERRACE COUNCIL MEETING d�►yilNEE- CITY COUNCIL CHAMBERS MARCH 8, 2001 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT, YOU ARE ASKED TO,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY -`+ 1. Approval of 02-08-2001 Minutes Approve 2. Approval of Check Register CRO104 and CRO105 Approve 3. Mid Year Budget Adjustments-FY 2000-2001 Approve/Appropriate 4. Appropriation for North/South Corridor Participation Appropriate 5. Closed Session-Real Estate Negotiations(22846 Palm ,ware *rote�, ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete _ 2. SPECIAL PRESENTATIONS A. Proclamation-American Red Cross Month.March 2001 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve'Check Register No.C0104 and C0105 Approve B. Ratify 03-08-2001 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 02-08-2001 Minutes I Approve COUNCIL AGENDA 03-08-2001 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of January 2,2001 Accept 2. Crime Prevention Committee a. Minutes of January 8,2001 Accept 3. Historical and Cultural Activities Committee a. Minutes of February 5,2001 Accept B. Council Reports 6. PUBLIC HEARINGS A. CDBG Funding Awards-2001-2002 Program Year Approve/Authorize 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Mid Year Budget Adjustments-FY 2000-2001 Approve/Appropriate B. Resolution-Measure"I"Five-Year Capital Improvement Adopt Program(CIP) C. Council Benefits D. Grand Terrace Days Street Fair,June 2,2001 E. Adelphia Internet Access Update 9. CLOSED SESSION �ersonnel� a�,�s ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,MARCH 22,2001. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 03-22-2001 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 03-15-2001. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- FEBRUARY 8, 2001 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on February 8, 2001 at 6:00 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Don Larkin, Agency Member Maryetta Ferre, Agency Member Tom Schwab,Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil'Barham, Building&Safety Director Captain, Oscar Gomez, Sheriff's Department j ABSENT: John Harper, City Attorney ADD ITEM TO CLOSED SESSION CRA-2001-06 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER HICKEY, CARRIED 5-0, to add the property at 22293 Barton Road to the Closed Session -Real Estate Negotiations. APPROVAL OF JANUARY 25, 2001 MINUTES CRA-2001-07 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER FERRE, CARRIED 5-0, to approve the January 25, 2001 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CRO103 CRA-2001-08 MOTION BY AGENCY MEMBER HICKEY, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0,to approve Check Register CR0103. COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED DECEM 3ER 31, 2000 CRA AGENDA ffM NO. Community Redevelopment Agency Minutes February 8,2001 Page 2 CRA-2001-09 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER FERRE, CARRIED 5-0, to accept the Combined Cash and Investments Treasury Report for the Quarter Ended December 31, 2000. CLOSED SESSION - REAL ESTATE NEGOTIATIONS (22322 VAN BUREN AND 22293 BARTON ROAD) Chairman Buchanan announced that the Agency met in Closed Session to discuss Real Estate Negotiations at 22322 Van Buren and 2229,3 Barton Road and that there was no reportable action taken. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 10:15 p.m.until the next CRA/City Council Meeting scheduled to be held on Tuesday, February 27, 2001 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CITY OF GRr -D TERRACE r COMMUNITY REDEVELOPMENT AGENCY iy hDING C RA APPROVAL DATE: FEBRUARY 22, 2001 CHECK REGISTER NO: CRO104 OUTSTANDING DEMANDS AS OF: FEBRUARY 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13565 STANDARD INSURANCE COMPANY EMPLOYEE LIFE & DISABILITY INS. FEB. 2001 38.71 13566 PACIFICARE OF CALIFORNIA EMPLOYEE HEALTH INS. FEB. 2001 1,045.51 13567 MANAGED HEALTH NETWORK EMPLOYEE MHN FEB. 2001 65.01 13568 STATE COMPENSATION INSURANCE FUND WORKERS COMP. JAN. 2001 197.70 13574 RIVERSIDE HIGHLAND WATER COMPANY STOCK TRANSFER PENALTY-REHAB HOUSES 19.06 13579 CASH PURCHASE 22548 DEBERRY-REHAB-VoID 110,000.00 44928 ADDINGTON CONSULTING ENGINEERING JAN. 2001 PROFESSIONAL SERVICES 480.00 44932 DAN BUCHANAN FEB. 2001 AGENCY BOARD STIPEND 150.00 4.4935 CALED CITY ANNUAL MEMBERSHIP DUES 445.00 44939 DESIGN-SCAPE ARCHITECTS INC. ROLLINS PARK ARCHITECTURAL SERVICES 216.00 44940 DRUG ALTERNATIVE PROGRAM DUMP & CLEAN UP FEES-LAPAIX REHABS 497.00 44941 ECONOMIC DEVELOPMENT SYSTEMS RETAIL RECRUITMENT DEVELOPMENT 7,753.28 44942 ELROD FENCE COMPANY CHAIN LINK FENCE-ROLLINS PARK 1,246.00 44944 MARYETTA FERRE' FEB. 2001 AGENCY BOARD STIPEND 150.00 44948 G.T. COMMUNITY SOCCER CLUB LARKIN AGENCY BOARD STIPEND DONATION 150.00 44949 LEE ANN GARCIA FEB. 2001 AGENCY BOARD STIPEND 150.00 n 44950 HERMAN HILKEY FEB. 2001 AGENCY BOARD STIPEND 150.00 44966 RIVERSIDE BLUEPRINT 10 SETS PLANS ROLLINS PARK 43.54 44976 STAPLES OFFICE SUPPLIES 43.09 44980 THE SCREENMOBILE 7 SCREENS-22723 LAPAIX-REHAB 238.13 m 44988 VERIZON WIRELESS CELL PHONE USAGE-BLDG & SAFETY 157.25 ® 44992 YOSEMITE WATER WATER-BLDG. & SAFETY 12:00 587094 U.S. BANK TRUST N.A. FEB. 2001 BOND LEASE PAYMENT 23,368.12 GRAND TOTAL $146,615.40 Z -- O 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: FEBRUARY 22, 2001 CHECK REGISTER NO: CRO104 OUTSTANDING DEMANDS AS OF: FEBRUARY 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY. LARRY RONNOW FINANCE DIRECTOR 2 PENDI 'm C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 8, 2001 - CHECK REGISTER NO: CRO105 OUTSTANDING DEMANDS AS OF: MARCH 8, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13584 U.S. BANK TRUST N.A. SEMI ANNUAL BOND INTEREST PAYMENT 322,084.50 13585 STATE COMPENSATION INSURANCE FUND WORKERS COMP INSURANCE FEBRUARY, 2001 182.73 13587 PACIFICARE OF CALIFORNIA EMPLOYEE HEALTH INSURANCE MARCH, 2001 971.71 13588 MANAGED HEALTH NETWORK EMPLOYEE MHN MARCH, 2001 57.83 13590 'STANDARD INSURANCE COMPANY EMPLOYEE DISABILITY& LIFE INSURANCE MARCH, 2001 30.26 45003 ROBERT CHAGOLLA CONSTRUCTION REHAB 22846 PALM 37,134.00 45005 DANKA OFFICE IMAGING COMPANY COPIER USAGE & MAINTENANCE 56.75 45021 TEXACO CREDIT CARD CENTER VEHICLE FUEL & MAINTENANCE 55.89 GRAND TOTAL $360,573.67 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ,ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY. -. LARRY RONNOW FINANCE DIRECTOR Community Redevelopment Agency of GRAND TERRACE . .... ..... ST' .. ...... .. ........... RAND TERR C CRA ITEM(X) COUNCIL ITEM MEETING DATE : March 8, 2001 AGENDA ITEM SUBJECT: MID YEAR BUDGET ADJUSTMENTS -FY 00-01 FUNDING REQUIRED XX NO FUNDING REQUIRED City staff conducts an annual mid-year budget review to make any necessary adjustments that are needed as a result of unanticipated conditions and events. Identified revenue and expense adjustments along with any justifications are presented on Schedule A and Schedule B of the following pages. The Agency Board passed the FY 2000-2001 Budget in June of 2000. During the first eight months of FY 2000-2001, a total of$557,280 additional appropriations were made for Redevelopment purposes. Schedule C, YTD Expenditure Adjustments, lists these items along with those of the City. Additionally, a Mid Year Fund Balance Analysis is attached. All fund balances appear to be in line with what Staff anticipated. ADJUSTMENTS TO REVENUE ESTIMATES On Schedule A, Staff requests the transfer-of$76,695 from CRA Project Fund to the Debt Service Fund to provide for adequate debt service coverage for the remainder of the fiscal year. CRA AGENDA rMM 140. i Community Redevelopment Agency of GRAND TERRACE Page 2 Mid Year Budget Adjustments ADJUSTMENTS TO BUDGETED EXPENDITURES $91,695 in CRA Project Fund appropriations for a pass-through analysis from present to end of project life and/or debt service liability, and a transfer from the Project Fund to Debt Service Fund as previously mentioned in Adjustments To Revenue Estimates and shown on Schedule B. Staff Recommends that Agency Board adjust the FY 2000-2001 Budget by : 1) Increasing Estimated Revenues in the Debt Service Fund by the $76,695 transfer from the Projects Fund balance as`listed on Schedule A. 1 2) Appropriating and authorizing the transfer of the same $76,695 from the Project Fund to the Debt Service Fund as shown oncSchedule B. 3) Appropriating a$15,000 consultant fee for a pass-through analysis of tax increment from the present to the end of project life and/or debt service as shown on Schedule B. -2- City of Grand Terrace SCHEDULE A CRA of Grand;Terrace:: t Midyear Budget Adjustment Requests-Revenue Estimates Fiscal Year 2000-2001 (7/1/00 to 6/30/2001) Account Description Amount 1) Adjust Estimated Revenue for ERAF received 10-300-15 ERAF Reimbursement $40,568 from the State of California for FY00-01 2) Adjust Estimated Revenue for unanticipated 10-300-20 OCJP Local Law Enforcement _ $7,870 Office of Criminal Justice Grant for Sheriff- Oriented Policing 3) Adjust Estimated Revenue for unanticipated 10-300-21 CLEEP Grant $104,684 California Law Enforcement Equipment Program High Technology Grant 4) Adjust Estimated Revenue for unanticipated 11-300-02 AB2928 Traffic Grant $96,489 Traffic Congestion Grant 5) Adjust Revenue for additional COPS allocation 14-300-01 COPS Grant $70,234 (Citizens'Option For Public Safety-AB1913) 6) Adjust Estimated Revenue for unanticipated 16-500-02 FEMA Reimbursement $6,927 FEMA Reimbursement 7) Adjust Estimated Revenue for Bike Lane Grant 44-255 Art 3 Bike Lane Grant $227,000 for Staging Areas on Barton&Mt Vernon 8) Adjust Estimated Revenue for additional 47-100-00 State Reimbursement $36,324 reimbursement for Barton Road Bridge Project 47-100-02 City of Colton Reimbursement $1,838 9) Additional Gas Tax Transfer required for 46-300-16 Transfer From Gas Tax Fund $20,825 Brentwood Traffic Calming Project 1'0 TT _ a `ferTto' F o'°r `: s'"r ris cjA and 33°t ov de Tr hs r 'ec :F n 76 695 p 1, �33�`7Q�0`=9.9. `�: ,a fer'.-From�Cj�A:Ro1. t✓ u d';�?-s`.�'i.`. �$ dbt e se'. c' overa ec e.' 9. GRAND TOTAL ADJUSTMENTS $689,454 Schedule A- Mid Year Revenue Adjustments 0001 regadj City of Grand Terrace SCHEDULE B GRA of'Grand>,1 errace' -'T Midyear Budget Adiustment Requests-EXPENDITURES Fiscal Year 2000-2001 (7/1/00 to 6/30/2001) Account ' Description Amount 1) Additional appropriation for City Housing 10-370-250 Contractual Services $6,000 Element Update 2) Additional appropriation for development 10-370-250 Contractual Services $13,500 review services(TEP&Addington Engineers) 3) To appropriate Article 3 Bike Lane Grant 44-620-xxx Development& Construction $227,000 for staging areas on Barton& Mt Vernon 4) Additional appropriation for camera system 10-125-250 City Clerk-Professional Svs $400 operator at City Council meetings 5) To appropriate and reserve CLEEP 10-410-xxx Law Enforcement Equipment $104,684 Grant(Law Enforcement Equipment- High Technology Grant) 6) To approve transfer of gas tax funds for 16-998-000 Gas Tax Transfers Out $20,825 traffic calming expenditures - 7) Additional appropriation for engineering 21-601-000 Sewer Engineering $10,000 & maintenance in the sewer fund 21-602-000 Sewer Rodding/Maintenance $15,000 8) Additional appropriation for projected . 10-190-238 Civic Center Utilities $3,250 increase in gas and electric expenditures 10-440-238 Child Care Utilities $930 Increase electric 15%'&natural gas 50% 10-450-238 Park Maintenance Utilities $585 for second half of FY00-01 10-805-238 Senior Center Utilities $820 16-510-238 Gas Tax Street&Signal Lighting $3,790 9) Additional appropriation for Barton 47-250-001 Engineering Contract _ $62,007 Bridge Project purchase order#6952 ; T 1 ro 7 do ,o'rCRA: 'as"s=tfi�u� `I 0 �'A is n'f aria "sis� -Prof`s),= p p, ,p a si n'aILS 'ecia Services;,� `�$15"000"�` _ +Nf` R: .it v. d<•:+, .`'htj ".•�. '`'i sty. 3 +5 a �ese't"t" .erd=:of�iie u: from.°' n o b >; :4. P k f '•1ai.f. ! .y Y "4 t•�t. J r at ' of R. r` ka 11 o e A To a v s e.P 7695 "N+ �OPov�e eb iced=c era` GRAND TOTAL ADJUSTMENTS $560,486 Schedule B - Mid Year Expenditure Adjustments 0001 reaadi SCHEDULE C CITY OF GRAND TERRACE BUDGET ADJUSTMENTS FY 2000-2001 (7/1/00 TO 2/28/2001) DATE REF# REV EXPEND DESCRIPTIONS ACCOUNT 7/25/00 000101 cra 0.00 80,600 Rollins Park Restroom Rehab Project 32-600-200 7/31/00 000101a city 0.00 5,096 Purchase Order#6930 Open on 6/30 & Reappropriated 10-370-250 7/13/00 000101 a cra 0.00 7,980 Terrace Park Architect 32-600-725 8/24/00 000102 cra 0.00 12,700 Retail Recruitment Contract for Economic Development Systems (EDS) 32-370-250 8/24/00 000102 city 0.00 600 Brentwood Stop Signs 46-200-208 10/12/00 000103 city 0.00 9,250 San Bernardino Valley Multi-Species Plan Contribution 10-190-716 10/12/00 000103 city 0.00 20,225 Brentwood Speed Humps, Lights, Stop Signs, Engineering 46-200-208 12/14/00 000104 cra 0.00 400,000 Additional Appropriation for Low-Moderate Housing Program Purchases 34-700-700 12/14/00 000104 cra 0.00 50,000 Iowa/Main Street Joint STP Project (TEA-21 Surface Transportation) 32-200-721 2/8/01 000105 city 0.00 10,000 Spring Mountain Ranch Specific Plan - Engineering 10-370-255 2/27/01 000105 cra 0.00 6,000 Keyser-Marston/ La Mesa RV Proposal Review 32-370-250 0.00 602,451 0.00 45,171 City 1, 0.00 557,280 CRA 0.00 602,451 Schedule C - YTD Expenditure Adiustments nnnlro,.n,ii Mid Year Fund Balance Analysis Available FY FY FY FY FY Midyear Midyear Projected CITY AND CRA OF GRAND TERRACE FUND 2000-2001 2000-2001 2000-2001 2000-2001 2000-2001 Revenues Appropriations Available ANALYSIS AVAILABLE FUND BALANCE BALANCE Revenues Transfers In Appropriations Transfers Out Additional Transfers In Transfers Out FUND PROJECTED THROUGH 6/30/2001 6/30/2000 _ (Estimated) (Estimated) (Budgeted) (Budgeted) Appropriations Adjustments Adjustments BALANCE (UNAUDITED) (Audited) Incr(Decr) (Incr)Decr 6/30/2001 GENERAL FUND-Undesig.,Unreserv. 748,796 2,841,810 (2,718,437) (24,346) 153,122 (130,169) 870,776 GENERAL FUND-Designated 925,558 NIA NIA NIA NIA 925,558 TOTAL GENERAL FUND 1,674,354 2,841,810 (2,718,437) (24,346) 153,122 (130,169) 1,796,334 Street Fund 81,738 11,200 96,489 189,427 :S)ormDtatnFund: 9&423. >:1.::: Park Fund 9,721 1,000 (598) 10,123 <Ai 3F 9:>GaP:S:<F i d. 114 j:0 33 2$0 10 234 "14 Air Quality Improvement Fund 50,947 13,250 (32,813) 31,384 Gas Taic;:Fund245`000 <'2fi?;45` 8 '2?' 24 fi:1.. : 1 Z Traffic Safety Fund 47,881 5,900 (4,774) 49,007 <)18easure>4Fun 635359 '49`000 '39: 191; &92 ' 00` : 3 Waste Water Disposal Fund 1,132,406 1,132,600 (1,009,912) (25,000) 1,230,094 ::LBCFGt' GHTC:Asies;mr#flstrit`: 13':36:3> : 548:2`. :.PG, : ......... .. ...:......:::. ....:.... . ,. ... {. ::.: Bike Lane Capital Fund 0_ 82,350 (82,350) 227,000 (227,000) 0 Sheet.I:m r�uemerit Pt0j0cts1: 0< ; 4 #7 5 (75) (2Q#8 5 20 825' #! Barton Rd.Bridge Project 0 37,250 2,750 (401000) 38,162 (62,007) (23,845) TOTAL OTHER FUNDS 2,224,913 1,731,693 118,525 (2,066,270) (89,525) (20,825) 459,637 (338,622) 2,019,526 CAPITAL PROJECTS FUND 6,903,845 225,000 (159,514) (29,000) (157,280) (91,695) 6,691,356 ::. DBTSEltV[CE:F.tjIVD. p` 17`8:50 2>704> S:G3` 0.0': li%ii9 > <p> ::. (:..i. r. .... LOW&MODERATE HOUSING FUND 3,978,684 790,400 663,000 (1;150,568) (400,000) 3,881,516 TOTAL CRA FUNDS 10,882,529 4,333,250 663,000 (4,041,627) (692,000) (557,280) 76,695 (91,695) 10,572,872 TOTAL-ALL FUNDS 14,781,796 8,906,753 781,525 (8,826,334) (781,525) (602,451) 689,454 (560,486) 14,388,732 AAln_VGAR GI Min QA1 Ar%Ir`C AAIAI VCIC .......... G!TY:'F:G:. 1C, T 2RA :E FI��a i4 YE f�: OA t10 6 GET $ '[I1�ATED:RE..EN. E."SUM ► tY MID YE'R-PUPOR-Ti.E--V-EIW-- .......................................................................................................................................................................................................:...........:........:.........:....... FUND 2000-2001 Subsequent MID YEAR 2000-2001 NUMBER TITLE Estimated Adjustments Adjustments Revised >0>. NRAUNd ; '$41<81E1 . :tk532 `' >994` 3 .........:__.........._. ...................._.__............... .......................,..........................-......�....:..: 1.4 TREEI' J'NI7 -112D0 :: 96 183 "FQ7 f:8S . .... . :... . ...... 12 STORM DRAIN 7,500 0 0 7,500 13 PARK FUND 1,000 0 0 1,000 '14: :SE as"3 2 i=Ul 1) :: 33' $Q : > tT .'` :........:.... ..........:..:.. .. ......:.. ,...:.::.::..: -4 15 AIR QUALITY 13,250 0 0 13,250 'FS= GS )=1thtD. 245Daf .ti F. 92 :25 $27 17 TRAFFIC SAFETY FUND 5,900 0 0 000 20 MEASURE "1" 149,000 0 0 149,000 21 WASTEWATER FUND 1,132,600 0 0 1,132,600 26 LANDSCAPE AND LIGHTING 13,363 0 0 13,363 TOTAL SPECIAL REVENUE FUNDS 1,612,093 0 173,650 1,785,743 32 CRA CAPITAL PROJECTS 225,000 0 0 225,000 «.:...,.... .......... ..... :.:.:. ...::.:.. 33: :CE :DEB:T;SERVJCE' 31: &50 Q. :7669a*< 3394545 34 LOW AND MOD FUND 1,453,400 0 0 1,453,400 TOTAL CRA FUNDS 4,996,250 0 76,695 5,072,945 B1KE''LAI IE::F: MD 8 °` 50> C? 2> ..:...:.::.:.... ........ 2::... ................... ;*TFEET:PR4JECT .A. .. :2t)`85 'E:36 fiali :. .....:... ....:.........:.... .....:.... .:.... ......... ........ . B. .` AD=:BRIO.:.::AR E T 4D'flaII Q ':... :38.:`fi: 47 2 78..1 TOTAL CAPITAL PROJECT FUNDS 238,125 0 285,987 524,112 TOTAL REVENUE 9,688,278 ol 689,454 10,377,732 *INCLUDES INTERFUND TRANSFERS AND LOANS Z/1/7nn1 - RF\/Frill ip qI In mpy CITY OF GRAND TERRACE/ COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE EXPENDITURE SUMMARY A B C D E ADOPTED ADDITIONAL SUBSEQUENT PROPOSED MID-YEAR BUDGET APPROP. REVISED MID-YEAR REVISED 00-01 YTD BUDGET BUDGET BUDGET FUND-0 BY DEPARTMENT 00-01 00-01 ADJUST. 00-01 10-110 CITY COUNCIL 36,310 36,310 36,310 10-120 CITY MANAGER 197,830 197,830 197,830 ......... .. .... Alat:--is 10-140 FINANCE 233,865 233,865 233,865 10-160 CITY ATTORNEY 30,000 30,000 30,000 10-172 BUILDING AND SAFETY 253,160 253,160 253,160 10-175 PUBLIC WORKS 36,260 36,260 36,260 10-180 COMMUNITY SERVICES 297,227 297,227 297,227 ...... .. . .. .... i . ....................... ... 'R --2[tfi 3`2501: U 40.'-*. 14 4DER-A MEN 241 :9 tbf: -2 5 2). M "7. LOPMENT--' 13 0. :C Nff DIEVE 15 ... . .... 10-380 MIS 50,010 50,010 50,010 '936. LAW..-*-.ENF.0RCEMEN-.T* 164A ........ ... ..................... ...:. 10'.... ..04. .......... ......... ... ... 0: '722`31`0: ...... ........ --P-ARKMANTENANCE. to 10-631 STORM DRAIN MAINTENANCE 6,000 6,000 6,000 10-801 PLANNING COMMISSION 5,100 5,100 5,100 10-804 HISTORICAUCULTURAL CMM 1,200 1,200 k4, 13200 .0:AtNIo%ww 0b"R`A"M**, ..14 b6 10-808 EMERGENCY OPERATIONS CM 2,300 2,300 2,300 COST ALLOCATION (924,146) (924,146) (924,146) TOTAL GENERAL FUND 2,718,437 24,346 2,742,783 130,169 2,872,952 ll-XXX STREET FUND 0 0 12-XXX STORM DRAIN FUND 34,820 34,820 34,820 13-XXX PARK FUND 500 500 500 14-XXX SLESF(AB3229 COPS)FUND 65,885 65,885 65,885 15-XXX AIR QUALITY FUND 31,250 31,250 31,250 '2 -2 -:0 3 ......... "U'74b 17-3=TRAFFIC SAFETY FUND 4,475 4,475 4,475 20-XXX MEASURE I FUND 432,300 432,300 432,300 ..... ......... :: '41: 2 .-':A _"o..... ...... E...".WATER-1,IS .9.IND j 26-3= LIGHTING&LNDSCPG ASSTMT 13,522 13,522 13,522 COST ALLOCATION 199,292 199,292 199,292 TOTAL SPECIAL REVENUE FUNDS 1,917,672 0 1,917,672 49,615 1,967,287 ............ .... ....... .5, ...... .... NO?... 73-5 . 3.0 4 32-370 CRA GEN./ECON DEV 133,495 18,700 152,195 152,195 33-XKX CRA DEBT SERVICE 3,139,835 3,139,835 3,139,835 34-400 LOW MOD HOUSING FUND 912,360 400,000 1,312,360 1,312,360 34-800 LOW MOD-CODE ENFORCEMT. 101,000 101,000 101,000 COST ALLOCATION 392,202 392,202 392,202 TOTAL CRA FUNDS 4,733,627 557,280 5,290,907 91,695 5,382,602 8 K-E- 44OM"CA I JE T I �A 7 0 ,N .................. I C. . _.E.. *.......... 46-XXX CAPITAL IMPROV-STREETS 115,775 20,825 136,600 136 600 ot. :4 :4 0 .......... . .......................... ............................. ................... ......... TOTAL CAPITAL IMPRV FUNDS 238,125 20,825 258,950 289,007 547,957 TOTALALLFUNDS 9,607-3861 602,451 102210 312 560,486 10,770,798 F)ensmndihir? qiimrrqrA/ . ......... ................... .................. STA" ............ ............ ........ ... .................... ................ C-RdIN'D TE C U'l Y*Y MA'N*A.:G'-'E-.Ir.R..'':1. . . .......... ............ .......... ....... ........ ..... ................................ ... ................................. CRA ITEM ( X) COUNCIL ITEM MEETING DATE: 3/8101 SUBJECT: Appropriation for North-South Corridor Participation FUNDING REQUIRED X NO FUNDING REQUIRED As the Council is aware,the County of Riverside and the Riverside County Transportation Commission has undertaken a study to look at a Riverside/San Bernardino inter-county corridor study, also referred to as the North-South Corridor Study. The overall cost of the study is expected to be $1 million. The County of Riverside and RCTC has indicated that they will provide $500,000 in funding and-are asking that SANBAG split,with the San Bernardino County jurisdictions,the other$500,000. The SANBAG Board has agreed to fund$250,000 of the study through Measure I Traffic Management Environmental Enhancement Program and the balance to be funded by those stakeholders affected in San Bernardino County including Grand Terrace. The formula for distribution is $4.00 per capita to be contributed towards the North-South Corridor Study by the affected City's jurisdiction and the City of San Bernardino's portion to be discounted to $.25/person as they are the least affected of the-other incorporated cities. Population Proposed DOF 2000 Contribution Colton 47,333 $47,333 Grand Terrace 13,537 $13,537 Loma Linda 22,299 $22,299 Redlands 67,771 $67,771 San Bernardino 186,351 $46,588 ($.25/person) Unincorporated 12,634 $12,634(estimated) Yucaipa 39,838 $39,838 Total 389,763 $250,000 CRA AGENDA ITEM NO. 4 STAFF RECOMMENDATION: STAFF RECOMMENDS THAT CITY COUNCIL AUTHORIZE$13,537 FROM THE REDEVELOPMENT AGENCY TO FUND THE CITY'S SHARE OF THE NORTH SOUTH CORRIDOR STUDY. l 0 (1:1.144'tv of 0ro r1am att4'VjA0,*1V AMERICAN RED CROSS MONTH March 2001 WHEREAS, the American Red Cross is one of the oldest and most respected organizations, on a local, national and international basis;and WHEREAS,the Inland Empire Chapter has been providing service to the citizens in the City of Grand Terrace and the surrounding communities for 85 years;and WHEREAS,over 400 volunteers made itpossible for the Inland Empire American Red Cross to provide emergency assistance to disaster victims,respond to emergency needs of our Armed Forces and their families and veterans;and WHEREAS,the Inland Empire Chapter certifies over 12,000 individuals in lifesaving and emergency preparedness courses each year; NOW, THEREFORE, I, Dan Buchanan, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim the Month of March, 2001, as American P^r? Cross Month and urge all the people in our communities to show support for the local chapic i and to become active participants in advancing the noble mission of the Red Cross,which has been a most important contributor to the welfare of our communities. Mayor of the City of Grand Terrace And of the City Council thereof. This 8`'day of March, 2001. U U U U U (TUAY T13-4 �k a c� �� 2AN CITY OF GR ,!) TERRACE ;1 . ; C 7)! COUi�Uii. APPROVAL DATE: FEBRUARY 22, 2001 CHECK REGISTER NO: C0104 OUTSTANDING. DEMANDS AS OF: FEBRUARY 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT • l 13563 INLAND COUNTIES INSURANCE SERVICES FEB. 2001 EMPL DENTAL/VISION INSURANCE 984.80 13565 STANDARD INSURANCE COMPANY FEB. 2001 EMPL LIFE & DISABILITY INSURANCE 1,366.23 13566 PACIFICARE OF CALIFORNIA FEB. 2001 EMPL HEALTH INSURANCE 9,617.50 13567 MANAGED HEALTH NETWORK FEB. 2001 EMPLOYEE MHN 479.31 13568 STATE COMPENSATION INS. FUND JAN. 2001 WORKERS COMP. INSURANCE 1,661.05 13569 METLIFE FEB. 2001 EMPLOYEE PAID LIFE INSURANCE 378.50 13570 CYNTHIA RUIZ BIRTHDAY BONUS- 50.00 13571 LOUISE SMITH SMALL CLAIMS JUDGMENT SSB24354 63.49 13572 PACIFIC BELL JAN. 2001 MONTHLY SERVICE CHARGE 241.34 13573 'SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY FACILITIES/SIGNALS/PARKS 1,189.30 13575 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDING 2/2/01 3,759.83 13576 LARRY RONNOW PROFESSIONAL SERVICES 1/15-1/26/01 3,132.00 13577 RICHARD ROLLINS OPEN/CLOSE/CLEAN UP PARKS JAN. 2001 923.00 13578 TRACEY MARTINEZ BIRTHDAY BONUS 50.00 44926 ACCENT PRINT BUSINESS CARDS-RONNOW 147.45 44927 ADAIR PHOTOGRAPHY- FERRE PHOTO.& SITTING FEE 86.00 n 44928 ADDINGTON CONSULTING ENGINEERING JAN. 2001 PROFESSIONAL SERVICES 1,200-00 0 44929 ADVANCED COPY SYSTEMS ANNUAL COPY MACHINE CONTRACT-CHILD CARE 350.00 Z 44930 AMERICAN THEATER ARTS FOR YOUTH TICKETS-CHILD CARE 162.50 n 44931 AMERICAN BUSINESS SYSTEMS POSTAGE METER LABELS 61.63 r 44932 DAN BUCHANAN FEB. 2001 CITY COUNCIL STIPEND 250.00 44933 C-18 INC. STREET STRIPING 24,027.89 m 44934 CALIFORNIA DEPT. OF TRANSPORTATION SIGNALS/LIGHTING MAINTENANCE AT FREEWAY 29.96 Z 44936 CHILD DEVELOPMENT SERVICES, INC. SUMMER CAMP CURRICULUM-CHILD CARE 117.95 44937 COSTCO 2 TIRES 147.17 -- 44938 DATA TICKET INC. PROCESS PARKING CITATIONS 100.00 m 44940 DRUG ALTERNATIVE PROGRAM ORIOLE/FRANKLIN LANDSCAPE MAINTENANCE 125.00 44943 FEDEX DOCUMENT DELIVERY - 18.34 Z 44944-MARYETTA FERRE' FEB. 2001 CITY COUNCIL STIPEND 250.00 1 CITY OF GRAND TERRACE DATE: FEBRUARY 22, 2001 CHECK REGISTER NO: C0104 OUTSTANDING DEMANDS AS OF: FEBRUARY 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 44945 FOX OCCUPATIONAL MEDICAL CENTER PHYSICAL EXAMS 126.00 44946 FRUIT GROWERS SUPPLY PVC PARTS & SUPPLIES 28.32 44947 G.T. AREA CHAMBER OF COMMERCE JAN. 2001 CITY SHARE NEWSLETTER EXPENSE 481.00 44948 G.T. COMMUNITY SOCCER CLUB LARKIN FEB. 2001 STIPEND DONATION 100.00 44949 LEE ANN GARCIA FEB. 2001 CITY COUNCIL STIPEND 250.00 44950 HERMAN HILKEY FEB. 2001 CITY COUNCIL STIPEND 250.00 44951 HOME DEPOT MAINTENANCE SUPPLIES 89.41 44952 HYDRO-SCAPE PRODUCTS, INC. IRRIGATION SUPPLIES 637.72 44953 INMARK NAMETAGS & NAMEPLATE 30.12 44954 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 95.30 44955 J & M TROPHIES GAVEL & SOUNDING BLOCK 40.85 44956 JANI-KING OF COLTON JANITORIAL SERVICE-CHILD CARE 759.00 44957 JOBS AVAILABLE COMPLIANCE OFFICER AD 92.00 44958 JUDITH MC BRIDE REIMBURSE CITY BIRTHDAY EXPENSES 81.22 44959 L.J. SNOW FORD REPLACE BUS MOTOR MOUNTS AND BRAKE UNIT 1,337.79 44960 DON LARKIN FEB. 2001 CITY COUNCIL STIPEND 150.00 44961 LEGEND BUILDING MAINTENANCE LIBRARY JANITORIAL SERVICE 200.00 44962 MUS LAWN SERVICE TERRACE PINES LANDSCAPE MAINTENANCE 200.00 44963 NANCY NINO DROPPED FROM CHILD CARE PROGRAM 28.00 44964 PETTY CASH PETTY CASH REIMBURSEMENT 71.51 44965 RENTAL SERVICE CORPORATION 12 PR. SAFETY GLASSES J 63.07 44967 ROYCE ROLLS RINGER COMPANY TOILET ROLL DISPENSERS-PARKS 114.55 44968 S.B. COUNTY AUDITOR/CONTROLLER JAN. 2001 BOOKING FEES 798.60 44969 S.B. COUNTY SHERIFF FEBRUARY CONTRACT SERVICES 83,265.00 44970 S.B. COUNTY VEHICLE SERVICES COLD PATCH-STREET REPAIR 37.98 44971 SCHOOL-AGE NOTES 1 YR SUBSCRIPTION RENEWAL=CHILD CARE 26.95 -44972 SIGNAL MAINTENANCE INC. JAN. 2001 SIGNAL MAINTENANCE & REPAIR 398.66 44973 SMART & FINAL IRIS COMPANY. AFTER SCHOOL SUPPLIES-CHILD CARE 158.61 44974 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY FACILITIES/SIGNALS/PARKS 5,195.37 44975 SOUTHERN CALIFORNIA GAS COMPANY ` CITY FACILITIES NATURAL GAS 958.47 ,f 2 CITY OF GRr_-') TERRACE DATE: FEBRUARY 22, 2001 CHECK REGISTER NO: C0104 OUTSTANDING DEMANDS AS OF: FEBRUARY 22, 2001 CHECK.# VENDOR DESCRIPTION AMOUNT 44976 STAPLES OFFICE SUPPLIES 309.98 44977 STEVE CUMBLIDGE LOCAL MILEAGE 44.92 44978 SYSCO FOOD/SUPPLIES-CHILD CARE 1,829.28 44979 TAB PRODUCTS COMPANY FILING LABELS 81.80 44981 THEATREWORKS/USA THEATER TICKETS-CHILD CARE 143.75 44982 TOYS R US AFTER SCHOOL SUPPLIES-CHILD CARE 109.92 44983 TRAFFIC'SPECIALTIES INC. BATTERIES, PAINT & SIGN RIVETS 223.39 44984 TRANSPORTATION ENGINEERING PLANNING TRAFFIC PROJECT REVIEW 1,015.00 44985 THE REGENTS-UCLA EXTENSION EXTENSION COURSES-PLANNING STAFF 705.00 _ 44986 UNDERGROUND SERVICE ALERT DIG ALERT FAX NOTIFICATION SERVICE 62.50 44987 VAVRINEK TRINE DAY& COMPANY SB90 MANDATED COSTS CONTINGENT FEE 451.80 44989 WESTERN EXTERMINATORS PEST CONTROL-CITY FACILITIES 155.00 44990 WILLDAN PROFESSIONAL SERVICES THRU JAN. 2001 623.94 44991 XEROX COPIER CHARGE & USAGE-10/00 THRU 1/01 2,766.83 44992 YOSEMITE WATER WATER-CITY FACILITIES 152.25 _ GRAND TOTAL $155,711.10 n I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. { LARRY RONNOW FINANCE DIRECTOR 3 CITY OF GRAND TERRACE PENDING CRY COUNCIL APPROVAL DATE: MARCH 8, 2001 CHECK REGISTER NO: C0105 OUTSTANDING DEMANDS AS OF: MARCH 8, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13580 PAULA TAYLOR DEFERRED COMP BALANCED ON TERMINATION 1,603.85 13582 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL END 2/16/01 3,715.88 13583 GATEWAY COMPUTERS JACKSON COMPUTER LOAN 1,781.27 13585 STATE COMPENSATION'INSURANCE FUND WORKERS COMP. INS. FEBRUARY, 2001 1,648.71 13586 METLIFE MET LIFE INS. MARCH, 2001 378.50 13587 PACIFICARE OF CALIFORNIA EMPLOYEE HEALTH INSURANCE MARCH, 2001 9,310.84 13588 MANAGED HEALTH NETWORK EMPLOYEE MHN MARCH, 2001 463.81 13589 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE VISION/DENTAL MARCH, 2001' 984.80 13590 STANDARD INSURANCE COMPANY EMPLOYEE DISABILITY& LIFE INS. MARCH, 2001 1,286.66 13591 PACIFIC BELL LOCAL PHONE SERVICE 139.21 _ 13592 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 316.37 44996 ACCENT PRINT & DESIGN LETTERHEAD AND BUSINESS CARDS 734.09 44997 AT &T LONG DISTANCE SERVICE 14.88 44998 DRAGOS S. BARBU REIMBURSE EDUCATION EXPENSES 81.50 44999 BAS APPLIANCE GALLERY FIRE HOUSE WASHING MACHINE 395.60 45000 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 372.03 45001 BURTRONICS-BUSINESS SYSTEMS BLACK RISO INK 79.77 45002 CALIFORNIA DEPT. OF TRANSPORTATION SIGNAL MAINTENANCE & ENERGY AT FREEWAY 151.09 45004 CITY NEWSPAPER GROUP LEGAL ADS FOR 2000-01 33.00 45005 DANKA OFFICE IMAGING COMPANY COPIER USAGE& MAINTENANCE 46.44 45006 GREENWOOD'S UNIFORM COMPANY UNIFORMS & EQUIPMENT 6.45 45007 HARPER& BURNS LLPN JANUARY, 2001 LEGAL SERVICES 1,122.50 45008 INMARK 3 BRASS PLATES FOR COUNCIL PICTURES 16.13 45009 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 10.76 45010 J &A HANDY-CRAFTS AFTER SCHOOL SUPPLIES-CHILD CARE 49.41 45011 MCI TELECOMMUNICATIONS PHONE SERVICE-CITY FACILITIES 975.41 45012 ORIENTAL TRADING COMPANY AFTER SCHOOL SUPPLIES-CHILD CARE 159.35 45013 OTIS ELEVATOR COMPANY MARCH, 2001 ELEVATOR SERVICE 242.55 - }1 CITY OF GRAND TERRACE DATE: MARCH 8, 2001 CHECK REGISTER NO: C0105 OUTSTANDING DEMANDS AS OF: MARCH 8, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 45014 PACIFIC BELL LOCAL PHONE SERVICE 15.96 45015 PETTY CASH PETTY CASH REIMBURSEMENT 218.88 45016 PETTY CASH PETTY CASH,REIMBURSEMENT 123.53 45017 PRIMA 2001 MEMBERSHIP-SCHWAB 50.00 45018 ROADRUNNER STORAGE MARCH, 2001 STORAGE FEE 63.00 45019 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY PARKS 339.60 45020 SYSCO FOOD/SUPPLIES-CHILD CARE 531.23 45021 TEXACO CREDIT CARD CENTER VEHICLE FUEL & MAINTENANCE 619.51 ' 45022 U.S. TOY COMPANY INC. AFTER SCHOOL SUPPLIES-CHILD CARE 54.61 45023 VAVRINEK TRINE DAY & COMPANY QUARTERLY INVESTMENT REPORTS 1,000.00 45024 VERIZON WIRELESS CELL PHONE USAGE-CHILD CARE 38.05 45025 WEST GROUP CA CODE UPDATES 109.65 45029 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 10.76 =. 45030 S & S WORLDWIDE AFTER SCHOOL SUPPLIES-CHILD CARE 306.61 : .r: GRAND TOTAL $29,602.25 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. - LARRY RONNOW FINANCE DIRECTOR 2 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- FEBRUARY 8, 2001 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on February 8, 2001, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia,Mayor Pro Tern Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferr6, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building &Safety Director Captain Oscar Gomez, Sheriff's Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Councilmember Herman Hilkey,followed by the Pledge of Allegiance led by Mayor Pro Tem Lee Ann Garcia. ' CONDUCT INTERVIEWS AND MAKE AN APPOINTMENT TO THE PLANNING COMMISSION The City Council interviewed the following list of applicants to be appointed to the Planning Commission: John Hagy Deborah Romo Norman Simpson Brain Whitley CC-2001-13 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM' GARCIA,CARRIED 5-0,to appoint Brian Whitley to the Planning Commission to fill an unexpired term scheduled to expire on June 30, 2002. ITEM TO ADD TO THE AGENDA COUNCIL AGENDA ITEM N0. 31D Council Minutes February 8,2001 Page 2 CC-2001-14 MOTION BY COUNCILMEMBER HICKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to add a Closed Session Item as 9A. Potential Litigation Spring Mountain Ranch Specific Plan to the Agenda. SPECIAL PRESENTATIONS 2A. Proclamation -Daffodil Days Month, March 2001 Councilmember Larkin read a Proclamation proclaiming March 2001 as Daffodil Days Month in the City of Grand Terrace to show support of the American Cancer Society's efforts during their annual Daffodil Days Campaign. Jackie O'Rouke, Volunteer of the American Cancer Society, accepted the proclamation on behalf of the American Cancer Society and thanked the Council and City for their support. ITEMS REMOVED FROM CONSENT CALENDAR 3H. Lease Agreement with AT&T Wireless Services, Inc. for the Lease of Property and the Installation of a Wireless Telecommunication Antenna, Stealth Designed into a Flagpole CC-2001-15 MOTION BY COUNCILMEMBER HICKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve a Lease Agreement with AT & T Wireless Services, Inc. for the Lease of Property and the Installation of a Wireless -Telecommunication Antenna, Stealth Designed into a Flagpole with the understanding that if the 8 foot space between the restroom and equipment room becomes a problem it will be used as storage area for the Grand Terrace Soccer Club and to authorize the Mayor to sign the document. CONSENT CALENDAR CC-2001-16 MOTION BY COUNCILMEMBER HICKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the following remaining consent calendar items: 3A. Approval of Check Register No. C0103 3B. Ratify 02-08-01 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 01-25-2001 Minutes 3E. Resolution Delegating the City Manager Authority to Execute a Master Banking Agreement and Other Necessary Banking Documents and Accounts 3F. Combined Cash Investments Treasury Report for Quarter Ended December Council Minutes February 8,2001 Page 3 31, 2000 3G. 2001 Redlands Bicycle Classic 3I. Travel Authorization-Playground Safety Inspector Certification Course and Exam/Appropriate$654.00 to 10-180-270 3J. Conference Travel: Finance Director 3K. Conference Travel Director of Community and Economic Development: CALED's 21'Annual Economic Development Conference NEW BUSINESS 8A. Request for Reconsideration of Ballfield Lighting Restrictions During Stage III Energy Alerts CC-2001-17 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE,CARRIED 5-0,to reconsider ballfield lighting restrictions during Stage III Energy Alerts and to)allow modified ballfield lighting during a stage three alert, however,in the event when there are rolling active blackouts in Southern California ballfield lighting will not be allowed: PUBLIC COM MNT Bruce Cash, 1905 Business Center Drive, San Bernardino, Economic Development Chairman for the City of Rialto Chamber of Commerce,invited Council to participate in the Joint Legislative Committee Forum on February 22,2001,at 8:30 a.m.at the Rialto City Hall hosted by the Rialto Chamber of Commerce. The speakers will be representatives from the Alameda Corridor East and members of SANBAG. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of January 8, 2001 CC-2001-18' MOTION BY COUNCILMEMBER HILKEY;SECOND BY COUNCILMEMBER FERRE,CARRIED 5-0,to accept the January 8,2001 Minutes of the Historical and Cultural Activities Committee. COUNCIL REPORTS Mayor Buchanan,congratulated Deirdre Bennett,the new Mayor of the City of Colton. He expressed his satisfaction with the continuing improved relationship with the City of Colton. Council Minutes February 8,2001 Page 4 He indicated that he and Assistant City Manager Donlevy had a very productive meeting with representatives from the City of Colton regarding waste water treatment issues and that-they are exploring possibilities for cleaning up a lot of the historical problems with the agreements between Grand Terrace and Colton regarding the treatment of waste water. Their Public Utility Director, Tom Clark has a wonderful approach and attitude with the issues and believes that sometime in April Council will be presented with some progress reports and options regarding these issues and should be very positive for the City. He attended the dedication luncheon of the new Federal Court Building in Riverside,which has been named and dedicated in honor of Congressman George Brown,Jr. He reported that on February 10, 2001 there will be ribbon cutting ceremony for New to You and Orbit Embroidery, hosted by the Chamber of Commerce. Mayor Pro Tern Garcia, wished everyone a Happy Valentines Day. She indicated that internet access is an issue and requested that an update be given at the next Council Meeting. She expressed her dissatisfaction in the Cable Company for not handling this situation properly. She indicated that the Blue Mountain Outlook is getting better and better. She thanked Tanya Cahill, SSSO for getting the word out on the upcoming Grand Terrace Days event that will be held on June 2, 2001. She reported that Citizen Patrol is looking for volunteers and anyone that is interested should contact Tanya Cahill, SSSO. She also reported that the Chamber of Commerce has Board positions open. The Annual Art Show, hosted by the Historical and Cultural Activities Committee, will be held on May 6, 2001. Councilmember Hilkey, indicated that the new Polynisian Bakery in town is a real plus to the community. He reported that there is a water bottle company next door to the bakery. Omnitrans did a survey and their ridership acceptance and ridership approval were very high and recognition of the term Omnitrans by non-riders is low. This fall Omnitrans is planning on having a small shuttle that comes through Grand Terrace to Loma Linda and the hospital. There is a disagreement with Omnitrans on what was planned two years ago and what is actually going to happen and he will inform Council on the outcome. He indicated that there is a search system that he has that searches information on Grand Terrace and it showed that median house prices rose 15.2%nation-wide an increase of 6.2%. It also showed the top ten cities and communities with the highest gain the following are the top ten: Sausalito,Wood Side,Morongo, Grand Terrace,Nevada City,Patterson,Del Mar,Artesia, Scotts Valley and Cupertino. In the month of November, Grand Terrace had the highest increase in per house value state-wide. SANBAG put together an Ad-hoc Committee for the Alameda Corridor to address the west end of San Bernardino and they will be focusing on how to more aggressively get the Alameda Corridor into Colton and San Bernardino. SANBAG approved the improvements at the intersection of Main and Iowa to fund their portion of the improvement. SANBAG is refinancing a 60 million dollar bond which will result in a 3% savings. They also sold an 85 million dollar bond and because of the market it came back as an 88 million dollar benefit. He was appointed to the Administrative Committee on SANBAG and he will be appointed to the Major Projects Committee as well. Council Minutes February 8,2001 Page 5 Councilmember Larkin,he indicated that the Council will be holding a workshop on budget, Spring Mountain Ranch and Goal Setting. He indicated that he would like to see staff present their ideas on items to focus on as well as Council to present their ideas and to come up with a priority list. Councilmember Ferr6,reported that she attended the Inland Empire Economic Partnership -' Board of Directors Meeting and the speaker was Lee Harrington,Economic Development Chairman for Los Angeles and he talked on the 60 Mile Study that was done and as a result the long range plan for Los Angeles needed to be revisited. A Critical Infrastructure Council was formed due to the concern for the neighborhoods in Los Angeles. She gave an overview of his presentation. She indicated that she enjoyed his presentation. PUBLIC HEARING- None UNFINISHED BUSINESS -None NEW BUSINESS 8B. Neighborhood Traffic Management and Calming Program: Policy and Procedures 4 j It was the consensus of the Council to bring the Neighborhood Traffic Management and Calming Program: Policy and Procedures back to the Council the second meeting in March with the inclusion of the modifications that Council requested. CLOSED SESSION 9A. Potential Litigation Spring Mountain Ranch Specific Plan CC-2001-19 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCIi.MEMBER LARKIN, CARRIED 5-0, to appropriate $10,000 from the General Fund to hire a Consultant. ORDER OF ADJOURNMENT fyj Mayor Buchanan adjourned the City Council Meeting at 10:15 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday,February 27, 2001 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERR►.C' FEB 0 ^ 2001 CITY OF GRAND TERRACE CITY CLERK EMERGENCY OPERATIONS COMMITTEE Regular Meeting MINUTES January 2, 2001 The Grand Terrace Emergency Operations Committee met for the Regular Meeting (on a special data: of Tuesday, January 2nd because of,holiday on regular meeting date) at the regular time in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:08 p.m. by Chairperson, Sonia Aiken. MEMBERS PRESENT were Chairperson, Sonia Aiken, Vic Pfennighausen, JoAnn Johnson and Richard Haubert. MEMBERS ABSENT- Robert Souter, Hugh Forbes and Alternate, Gary Eldridge. CITY STAFF- Liaison, John Donlevy, Assistant City Manager. GUESTS PRESENT-None. APPROVAL OF MINUTES of December 4;_2000 was given without opposition. LIAISON REPORT- a. We will be able to retrieve the EOC trailer from the Fire Department when the back lot is finished. b. We are presently getting bids on paving half of the new storage lot. c. Handed out Memo re energy alerts and power outages. d. There were 21 emergencies declared in December. e. There will be a major hearing by PUC re the energy problem on January 8th. f. There was a lengthy discussion by the committee re this situation and possible solutions specific to the city and to the larger community. EOC SET-UP TRAINING- a. There was no specific training this meeting, however, see New Business below. EQUIPMENT AND FACILITIES REPORT a. Two batteries have been received and two more are on back order. b. Question about trailer currently being,housed at Fire Station being used as a command post when it is retrieved. c. At this time it is being used in several capacities which can lead to misuse. d. AC/Heater,must be replaced. Will be put in the 2001-2002 budget. e. Will get estimates from Honeywell, Scott Logan, etc. OLD BUSINESS-None. COUNCIL AGENDA ITEM N0,J,�� NEW BUSINESS - a. The February Meeting will be a special field trip to the Emergency Operations Center in Rialto. b. We will meet at 6:30 p.m. on February 5th at City Hall and will van pool to Rialto. ADJOURNMENT at 8:07 p.m.. Respectfully submitted, JoAnn Johnson, Secretary NEXT MEETING WILL BE FEBRUARY 5, 2001 AT 6:30 p.m. r CITY OF GRAND TERRACE MY of GRMoTUG CRIME PREVENTION COMMITTEE F E g 13 2001 Regular Meeting MINUTES CITY CLERK January 8, 2001 The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Philomene Spisak,Chairperson,JoAnn Johnson,Vice Chairperson, Claire McElwee, Dottie Raborn,Lewis Neeb and Dick Rollins. MEMBERS ABSENT: Hugh Forbes. CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Sheriffs Specialist,Community Services Officer and Lieutenant Rick Carr, Sheriff Department. GUEST PRESENT: Bob Stewart, Citizen Patrol member. AGENDA: The Agenda of the meeting was reviewed by the members present for their approval. JoAnn Johnson made the motion to accept as written with Dottie Raborn making the second. The motion carried. MINUTES: Due to the fact that there had been no meeting in December, due to the holidays, the minutes of the November 13'meeting were distributed to the members present for their approval. JoAnn Johnson made the motion to accept as written with Claire McElwee making the second. The motion carried unanimously. i BUDGET: Dottie Raborn reported that as of January 1,2001 that there had been expenditures of$1,846.00 from the Committee's budget for the year,leaving a balance of$6,150.75. UNFINISHED BUSINESS: Further discussion on senior swindles included reports by the AARP organization that never before has tele-marketing been used so prolifically to target the elderly. Such warnings as: never give your Social Security number to someone on the telephone,never give a credit card number to someone on the phone you don't know,or any personal information about yourself or your family members, and never purchase or invest in anything over the telephone with a person or organization you don't know. This Committee wants to help our citizens of Grand Terrace to be aware of swindles and illegal activities that are a threat to them. COUNCIL AGENDA rMM NO, jq� NEW BUSINESS: 1. Tanya Cahill suggested that we continue to announce that the Committee still has one regular member to be installed and one alternate member and that these vacancies are still available. 2. Tanya also reported that the pheumatic foot-pumps are jacking devices used for changing wheels on the patrol units and cost about $120.00 each. She stated that she would bring the advertising flyer on the product to the next meeting. The units would be for all three patrol units. 3. A motion was made to purchase four Roll-A-Tapes for the patrol vehicles also for the Citizen Patrol car. These are used to measure sites where there has been vehicular accidents and other problems where it is necessary to have measurable information. Dick Rollins made the motion with Dottie Raborn making the second. The motion carried. Tanya Cahill will get information and pricing to submit to the Committee. 4. Discussion involving the upcoming "Grand Terrace Days" event slated for the first week in June. Tanya is planning a special committee meeting of volunteers who will be orchestrating the program at 1400 hours in the Staff Room at City hall. Those interested are urged to participate. 5. Funding for Tanya Cahill's position has apparently been approved for the next fiscal year which will include maintaining the Citizen Patrol programs. 6 Lewis Neeb reported that 243 patrol hours had been completed by the Citizen Patrol through the month of December totaling 3,902 hours for the year. There being no further business to discuss the meeting was adjourned at 1920 hours. Respectfu submitted RICHARD H. ROLLINS Recording Secretary iY OF GRAND i ERR'.:_ Historical & Cultural Activities Committee F E B 2001 Minutes for February 5, 2001 The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present ixere Pauline, Ann'Petta, Barbara Tinsley, Judy McBride, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. Secretary's Minutes:The minutes for January were read and approved on motion by Judy,seconded by Colleen, all in favor. Treasurer's Report: Balance in Budget$585.55,Petty Cash$80.93. Decorations for Birthday Party totaled$81.22. Approved on motion by Ann, seconded by Hannah, all in favor. Historical Report: Count made of our history books shows one in storage, City has one, Shelly has one, Judy has '/z of one and Vi Gratson 1/z. Judy knows a man who has lived here all his life whom Ann will call. Ann turned in a history of the G.T. Market and memories of Ted Vick, a teacher/principal at Terrace Hills School, which will be added to the books. There will be a workshop on Monday, February 26, at noon to go through all our papers and get them in order. Brenda transcribed Tony Petta's speech from the Birthday Party, which Ann will look over and which will then be put in our books. -_` Guidelines for Country Fair and Art Show: Ann is working on a list which Barbara will then type ` up for us to discuss at the next meeting. Colleen suggested this be put on cable as well so problems as mentioned in other minutes, which arise can be more easily solved. Art Show: Shelly prepared application which has also been put in the Blue Mountain Outlook along with an article. She is working on poster, cable announcements have been done. The meeting was adjourned at 7:30 p.m.The next meeting will be March 5'.'Do not forget workshop on February 26. Respectfully Submitt d, Hannah Laister Secretary COUNCIL AGENDA ITEM NO® N� NEW Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: March 8, 2001 SUBJECT: CDBG FUNDING AWARDS- 2001-02 PROGRAM YEAR FUNDING AUTHORIZATION REQUIRED BACKGROUND: The City of Grand Terrace is under contract with the County of San Bernardino Department of Economic and Community Development (ECD) who is responsible for the review and compliance of programs conducted within Grand Terrace. This includes not only the conduct of the grant process, but the administration of project implementation and compliance. The County has a process which follows the guidelines of HUD in requiring public hearings and input into the grant allocation process for these funds. For Grand Terrace, this includes a public hearing, submittal of recommended projects to ECD who qualifies eligible programs, then returns those to the City for prioritization and funding. Additionally-, during the grant submittal process, outside agencies may submit projects directly to the County, however the final determination of the spending of the City allocation is with the purview of the City Council. In November, 1999, the City Council received public input to consider options for use of the City's Community Development Block Grant(CDBG) Program funds. The City receives a total of$38,000 each year of which $5,700.00 (15%) may be awarded for public service projects. Over the past two years, the following projects have been funded: 1. Civic Center Elevator Retrofit/ADA Improvements- ($5,000.00) 2. Crosswalk Pushbutton Retrofit/ADA Improvements- ($4,500.00) 3. Landscaping Improvements- Senior Park ($15,000) 4. Library Literacy Program ($4,500) 5. Senior Nutrition- Home Meal Program ($1,000) 6. Senior Center Expansion ($77,000.00) 7. Landscaping Expansion Petta Park- ($25,000.00) DISCUSSION: The County has completed it's application process and submitted a listing of eligible projects which have requested funding from the Grand Terrace allocation. The City Council is now responsible for determining funding and sending this information to the County for adoption. C':, 1NCIL AGENDA ITEM NOe �� 2001-02 CDBG Funding Agenda Report-March 8, 2001 Page 2 Attached as Exhibit A is a listing and summation of all eligible projects requesting funding from the Grand Terrace allocation. In total, the requests amount to $58,297.00, all of which are for Public Service Projects. The City submitted a single Capital Project for the improvement of the parking lot at Richard Rollins Park to bring it into conformance with the Americans with Disabilities Act. Unfortunately, based on technicalities, the County has rejected this proposal and requested a resubmittal. Staff will pursue this with the County Staff and return this project.at a later dates. Of the listed projects, Staff is recommending funding as follows: ,f 1. County of San Bernardino Library (Public Service): This is for a literacy education program which funds the Grand Terrace Branch to be open an additional day each week. The program has been funded since 1996 and is very successful. The total allocation request is $3,200.00. 2. Department of Aging and Adult Services (Home Meal Program): This will expand the current Nutrician Program to include home delivered meals for home bound seniors within the City. The allocation request is $2,000. 3. Elder Citizens Protection Inc./Shoppin for Seniors: This program provides both shopping and contact resources for home bound seniors within Grand Terrace. Funding request is $500.00. The total recommended allocation for 2001-2002 is $5,700. At present, the City of Grand Terrace has an "Un-programmed" balance of approximately $120,000 on account with the County. This gives a total expendable balance of approximately $158,000. Of this amount$5,700 can be allotted to Public Service Projects and the balance can be allocated to Capital Projects. ` With the recommended allocation, the City will retain a balance of approximately $152,300 which can be used to fund future Capital Projects. RECOMMENDATION: That the City Council: 1. Conduct a Public Hearing on the recommended allocation of CDBG Funds for the 2001-02 Program Year; and 2. Establish a funding list of projects for the 2001-02 CDBG Funding Year. 3. Authorize Staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development. FISCAL IMPACT: The action will authorize the expenditure of 2001-02 CDBG Funds and potentially the Un- programmed Funds on account with the County of San Bernardino. 2001-02 CDBG Funding Agenda Report-March 8, 2001 Page 3 ATTACHMENTS: 1. Eligible Projects List 2. Applications- Copies of the complete applications submitted by applicants are available for public review in the City Clerk's Office. f r 1/31/01 11:13:49 AM San Bernardino County Page 1 ELIGIBLE Proposals Department of Economic and Community Development - ELIGIBLE Proposals Grand Terrace 2001-2002 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27004 Multi-District Fontana Native Amer.Indian Ctr.,Inc. n $34,825 Second District $2,045 6 Public Service. Cumulative - Continuation of Cultural Carol Ray,Executive Director $15,600 Fourth District $2,044 prior CDBG funding:$19,630 Education Program-Fontana (909)823-6150 48.0% Third District $2,044 current CDBG allocation: Native American Indian Center P.O.Box 1258 First District $2,044 $1,000 unexpended CDBG Fontana,CA 92334-1258 Fifth District $2,044 balance as of 12/00: $2,017. 24 CFR 201(e) Town of Yucca Valley $417 24 CFR 208(a)(2)(i)(C) Redlands $414 Highland $414 Needles $414 Twentynine Palms $414 Yucaipa $414 Montclair $414 Adelanto $413 Grand Terrace $413 Colton $413 Chino Hills $413 Big Bear Lake $413 Barstow $413 Total $15,600 27006 Multi-District San Bernardino Child Advocacy n $608,357 Fifth District $10,000 6 Public Service. Services would Continuation of Services to Program,Inc. $85,000 Fourth District $10,000 be limited to abused or Abused and Neglected Audella Cook,Executive Director 13.0% Third District $10,000 neglected children and wards Children-San Bernardino (909)881-6760 Second District $10,000 of the court. - Child Advocacy P.O.Box 30930 First District $10,000 1635 North"D" Street Redlands $5,000 San Bernardino,CA 92413-0930 Loma Linda $5,000 24 CFR 201(e) Highland $5,000 24 CFR 208(a)(2)(i)(A) Montclair $5,000 Barstow $4,000 Colton $3,000 Chino Hills $3,000 Yucaipa $3,000 Grand Terrace $2,000 Total $85,000 i 1/31/01 11.13:51 AM San Berm dino County Page 2 ELIGIBLE Proposals `Department of Economic and Community Development ELIGIBLE Proposals `Grand Terrace 2001-2002 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27010 Multi-District -Legal Aid Society of San Bernardino, n $446,634 First District $61,500 6 Public Service.Would require Expansion of Continuing Inc. $183,950 Third District $32,500 documentation of at least 5 1% Legal Aid Services-Legal Aid Roberta 1. Shouse,Executive Director 41.0% Second District $22,500 low/moderate income status of Society-of San Bernardino (909)381-4633 Fifth District $15,000 individuals served. 354 W.Sixth Street Barstow $10,000 San Bernardino,CA 92401 Yucaipa $10,000 24 CFR 201(e) Redlands $9,000 24 CFR 208(a)(2)(i)(C) Adelanto $5,000Highland $4,000 Colton $4,000 Fourth District $2,500 Loma Linda $2,500 Grand Terrace $2,500 Chino Hills $1,000 Twentynine Palms $750 Town of Yucca Valley $500 Needles $250 Montclair $250 Big Bear Lake $200 Total $183,950 27048 Grand Terrace San Bernardino County Library n $11,123 Grand Terrace $5,000 3 Public Service.Limited to Continuation of Literacy Ed Kieczykowski,County Librarian - $5,000 Total $5,000 illiterate persons. Cumulative Education at Grand Terrace (909)-387-5721 44.0% CDBG Funding: $22,200. Branch Library 104 West Fourth Street Current CDBG Allocation: San Bernardino,CA 92415-5724 $5,000. CDBG Balance(as of 24 CFR 201(e) - 11/00): $6,192.41. 24 CFR 208(a)(2)(i)(A) 1/31/01 11:13:52 AM San Bernardino County Page 3 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 2001-2002 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27065 Multi-District Department of Aging and Adult n $1,669,684 Colton $35,500 6 Public Service.Limited to Congregate and Home Services $112,000 Running Springs $25,000 senior citizens. Various Delivered Meals for Seniors in Mickey Gallivan,Deputy Director 6.0% Loma Linda $12,300 nutrition sites throughout the 1st,3rd&5th Supervisorial (909)891-3913 Yucaipa $12,000 1st,3rd and 5th Supervisorial Districts-DAAS 686 East Mill Street Redlands $12,000 Districts. San Bernardino,CA 92415-0640 Joshua Tree $6,000 24 CFR 201(e) Highland $2,000 24 CFR 208(a)(2)(i)(A) Grand Terrace $2,000 Yucca Valley(Unincorp $1,600 Twentynine Palms $1,600 Muscoy $1,000 Mentone $1,000 Total $112,000 27122 Multi-District Camp Fire Boys&Girls-San Andreas n $24,000 Montclair $2,250 6 Public Service.Would require Campership Prog.for Youth Council $12,000 Chino Hills $2,250 documentation of at least 5 1% from Low&Mod Income Gerald W.Butler,Executive Director 50.0% Third District $2,000 low/moderate income Households-Camp Fire Boys (909)885-6521 Loma Linda $900 households. &Girls-San Andreas 536 West 1 lth Street,Ste A Highland $900 San Bernardino,CA 92410 Grand Terrace $900 24 CFR 201(e) Colton $900 24 CFR 208(a)(2)(i)(B) Big$ear Lake $900 Yucaipa $500 Redlands $500 Total $12,000 27126 Multi-District Partnerships With Industry n $52,504 Redlands $7,872 6 Public Service.Transportation Van for Trans.to Jobs for Katie Bodily,Program Director $30,504 Highland $5,904 services would be limited to Persons With Developmental (909)890-1315 58.0% Yucaipa $4,920 adults with severe disabilities. Disabilities-Partnerships With 1906 Commerce Center East Bloomington $2,952 Mentone $2,952 Suite 211 Industry San Bernardino,CA 92408 Loma Linda $1,968 24 CFR 201(e) West Fontana $984 24 CFR 208(a)(2)(i)(A) Montclair $984 Grand Terrace $984 Colton $984 Total $30,504 1/31/01 11:13:53 AM San Berl lino County Page 4 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 2001-2002 CDBG Proposals by Benefit Area -- Applicant: Project/ Log Primary Benefit Area/ - Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27128 Fourth District House of Ruth,Inc. n $784,953 Fourth District $31,500 4 Public Service. Cumulative Continuation of Domestic Barbara S.Hope,Executive Director $35,000 Grand Terrace $2,000 prior CDBG funding: Violence Shelter Program- (909)623-4364 x108 4.0% Chino Hills $1,500 $329,620.Current CDBG House of Ruth P.O.Box 459 Total $35,000 allocation: $31,500. Claremont,CA 91711 Unexpended CDBG balance as 24 CFR 201(e) of 12/00: $19,176. 24 CFR 208(a)(2)(i)(A) 27142 Multi-District Elder Citizen Protection Services,Inc. n $382,200 Yucaipa $4;500 6 Public Service. Cumulative Continuation of Shoppin'4 Trajan P.Green,Chairman of the Board $20,000 Redlands $4,500 prior CDBG funding: $15,300. Seniors Program-Elder &CEO 5.0% Highland $3,500 Current CDBG allocation: Citizen Protection Services (909)799-7327 Montclair $2,500 $5,150.Unexpended CDBG 1540 Barton Road,#171 Loma Linda $2,500 balance as of 12/00: $0. _ Redlands,CA 92373 Colton $2,000 24 CFR 201(e) Grand Terrace $500 24 CFR 208(a)(2)(i)(A) Total $20,000 27156 Multi-District Home of Neighborly Service n $140,900 Second District $6,000 6 Public Service.Cumulative Continuation of Emergency Jerry Esparza,Interim Executive $31,000 Fifth District $5,000 prior CDBG funding: $10,000. -- Food&Clothing Assistance- Director 22.0% Highland $5,000 Current CDBG allocation: Home of Neighborly Service (909)885-3491 - Colton, $5,000 $10,000.Unexpended CDBG 839 N.Mount Vernon Avenue Third District $3,000 balance as of 12/00: $6,145. San Bernardino,CA 92411 Grand Terrace $2,500 Eligibility subject to matching 24 CFR 201(e) - PP Loma Linda "$2,000 funds in proportion to non- 24 CFR 208(a)(2)(i)(C) Fourth District $1,000 cooperating city residents Redlands $1,000 Yucaipa $500 served. Total $31,000 1/31/01 11:13:54 AM San Bernardino County rage 5 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 2001-2002 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27158 Multi-District Libreria Del Pueblo,Inc. n $97,000 Third District $12,000 6 Public Service. Cumulative Expansion of Continuing Patricio Guillen,Executive Director $77,000 First District $8,000 CDBG funding:$171,000. Legal Immigration Assistance (909)888-1800 79.0% Fifth District $6,000 Current CDBG allocation: Services-Libreria del Pueblo P.O.Box 7366 Colton $5,000 $12,000. CDBG balance(as of San Bernardino,CA 92411 Montclair $5,000 11/30/00): $12,976.13. 24 CFR 201(e) Yucaipa $5,000 Proposal is to expand services 24 CFR 208(a)(2)(i)(B) Redlands $5,000 into various unincorporated Highland $5,000 areas throughout the County. Big Bear Lake $5,000 Needles $5,000 Barstow $5,000 Adelanto $5,000 Second District $3,000 Grand Terrace $3,000 Total $77,000 27172 Multi-District Al-Shifa,Inc. n $115,000 Fifth District $76,000 6 Public Service. Cumulative Continuation of Free Health Sahibzada Muzaffotuddin,Office $100,000 Second District $10,000 prior CDBG funding: Clinic-Al-Shifa,Muscoy Manager 86.0% Fourth District $5,000 $100,000. Current CDBG (909)473-0600 Colton $3,000 allocation: $30,000. 2034 B Mallory Street Redlands $2,000 Unexpended CDBG balance as San Bernardino,CA 92407 Grand Terrace $2,000 of 12/00: $23,687. 24 CFR 201(e) Highland $2,000 24 CFR 208(a)(2)(i)(B) Total $100,000 27246 Multi-District Steelworkers Oldtimers Foundation n $187,239 Multi-District ($20,000) 6 Public Service. Limited to Expand Minor Home Repair Mike Milton,Administrator $70,000 Fifth District $25,000 serving the elderly. Services for Senior Citizens- (909)829-0834 37.0% Second District $15,000 Steelworkers Foundation 8572 Sierra Avenue Yucaipa $10,000 Fontana,CA 92335-3840 _ Colton $10,000 24 CFR 201(e) Highland $7,000 24 CFR 208(a)(2)(i)(A) Third District $5,000 Redlands $5,000 Loma Linda $5,000 Grand Terrace $5,000 Chino Hills $3,000 Total $70,000 1/31/01 11:13:56 AM San Be>I l idino County Page 6 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals P P tY P P Grand Terrace 2001-2002 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O, Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 27290 Multi-District Walter E. Stamps n $764,500 Multi-District $25,000 6 Public Service.Eligibility- Multi-District:Domestic Walter Stamps,Pastor $596,520 First District $70,000 subject to applicant securing Violence Shelters Program- (909)674-7874 78.0% Needles $41,304 non-profit corporation status 16189 Cimarron Road Montclair $41,304 and obtaining an amount of Bread of Life Deliverance g Church Lake Elsinore,CA 92530 Twentynine Palms $41,304 funding necessary to 24 CFR 201(e) Yucaipa $41,304 implement the project in a Town of Yucca Valley $41,304 24 CFR 208(a)(2)(i)(A) Third District $30,000 particular area. Redlands $25,000 Highland $25,000 Grand Terrace $25,000 Colton $25,000 Chino Hills $25,000 Big Bear Lake $25,000 Barstow $25,000 Adelanto $25,000 Loma Linda $25,000 - Second District $20,000 Fifth District $10,000 Fourth District $10,000 Total $596,520 27319 Multi-District Adopt-A-Bike/Computer n $49,800 Montclair $4,500 6 Public Service. Cumulative Expansion of Continuing Charlotte Ellison,President/CEO $22,000 Highland $4,500 prior CDBG funding: $57,000. Youth Literacy and Education (909)888-1695 44.0% Grand Terrace $4,500 Current CDBG allocation: Enhancement Services-Adopt- 1125 Harris Street Colton $4,500 $10,000.Unexpended CDBG A-Bike/Computer San Bernardino,CA 92411 Fifth District $4,000 balance as of 12/00: $667. 24 CFR 201(e) Total $22,000 Proposes to expand services 1 24 CFR 208(a)(2)(i)(B) into Third Supervisorial District communities. Totals for Grand Terrace Count: 15 Amount: $58,297 Proj Tot $1,305,574 STAFF REPORT Finance Department c1Tr . O GRAND TERR CE CRA ITEM( ) COUNCIL ITEM(X ) MEETING DATE : March 8, 2001 AGENDA ITEM SUBJECT: MID YEAR BUDGET ADJUSTMENTS -FY 00-01 FUNDING REQUIRED _XX_ NO FUNDING REQUIRED City staff conducts an annual mid-yeaf budget review to make any necessary adjustments that are needed as a result of unanticipated conditions and events. Identified revenue and expense adjustments along with any justifications are presented on Schedule A and Schedule B of the following pages. Council passed the FY 2000-2061 Budget on June 22, 2000. From July 1, 2000 through February 28, 2001, a total of$602,451 additional appropriations were made; $24,346 from the General Fund, $20,825 from Special Revenue and Capital Improvement Funds, and$557,280 from CRA Funds. These appropriations are listed on Schedule C "Budget Adjustments FY 2000-2001." Additionally, a Mid Year Fund Balance Analysis is attached. All fund balances appear to be in line with Staff estimates. ADJUSTMENTS TO REVENUE ESTIMATES $689,454 consists of actual reimbursements or grants received year to date. Also included on Schedule A are two interfund transfer requests for funding requirements occuring since the original Budget adoption. Of the total, $76,695 pertains to the Redevelopment Agency. The balance is $153,122 General Fund, $173,650 Special Revenue Funds and$285,987 Capital -1- COUNCIL AGENDA ITEM NO SA Page 2 Mid Year Budget Adjustments Project Funds. ADJUSTMENTS TO BUDGETED EXPENDITURES $130,169 in General Fund expenditures consists of setting aside police grant funds,,additional appropriations for electric and gas utility expense, and additional economic development activity, as detailed on Schedule B. $338,622 in Special Revenue Funds and Capital Improvement Project expenditures consisting of a major bike lane grant, and additional sewer, engineering and traffic project expense as detailed on Schedule B. Staff Recommends Council approval of the following 2000-01 Budget Adjustments 1)Increase Estimated Revenues by$40,568 in the General Fund for State ERAF reimbursement as outlined in Schedule A. 2)Increase Estimated Revenues by$227,000 in the Bike Lane Fund for grant project reimbursement, $182,788 in three law enforcement grants and$96,489 traffic congestion grant, as outlined in Schedule A. 3)Increase Estimated Revenues by project reimbursements of $45,089 and a Gas Tax transfer to the Street Capital Fund for$20,825, on Schedule A. 4)Appropriate$25,485 in unreserved, available General Fund balance to fund mid year budget adjustments as outlined in Schedule B and to set aside the Law Enforcement,CLEEP Grant revenue of$104,684 for future restricted purchases. 5)Appropriate.the $227,000 Bike Lane Grant in the Bike Lane Fund as.listed on Schedule B. 6) Approve the Gas Tax Fund transfer of$20,825 for the traffic calming project in the Street Capital Fund, and$3,790 additional street light expense as shown on Schedule B. 7)Appropriate,$10,000 for additional sewer engineering and $15,000 for additional sewer maintenance as outlined in Schedule B. 8) Appropriate$62,007 in the Barton Road Bridge Project Fund to cover outstanding bridge administration purchase order#6952 per Schedule B. City of Grand Terrace SCHEDULE A CRA%of,';Grand:Terracea,_':r. Midyear Budaet Adjustment-Requests-Revenue Estimates Fiscal Year 2000-2001 (7/1/00 to 6/30/2001) Account Description Amount 1) Adjust Estimated Revenue for ERAF received 10-300-15 ERAF Reimbursement $40,568 from the State of California for FY00-01 2) Adjust Estimated Revenue for unanticipated 10-300-20 OCJP Local Law Enforcement $7,870 Office of Criminal Justice Grant for Sheriff- Oriented Policing 3) Adjust Estimated Revenue for unanticipated 10-300-21 CLEEP Grant $104,684 California Law Enforcement Equipment Program High Technology Grant 4) Adjust Estimated Revenue for unanticipated 11-300-02 AB2928 Traffic Grant $96,489 Traffic Congestion Grant 5) Adjust Revenue for additional COPS allocation 14-300-01 COPS Grant $70,234 (Citizens'Option For Public Safety-AB1913) 6) Adjust Estimated Revenue for unanticipated 16-500=02 FEMA Reimbursement $6,927 FEMA Reimbursement 7) Adjust Estimated Revenue for Bike Lane Grant 44-255 Art 3 Bike Lane Grant $227,000 for Staging Areas on Barton&Mt Vernon 8) Adjust Estimated Revenue for additional 47-100-00 State Reimbursement $36,324 reimbursement for Barton Road Bridge Project 47-100-02 City of Colton Reimbursement $1,838 9) Additional Gas Tax Transfer required for 46-300-1.6 Transfer From Gas Tax Fund $20,825 Brentwood Traffic Calming Project k' rc: 5 f' :i 4. 5, 10';:Tr st :F n 3�,t 'ro'i`'e' nsfer-Froitr'CRA:Pro'ec Fu d:3 ansfer, o`'CRA u d,3 ,o'p, v d ,.. ,.J.,; ti.. tg sd f' `rvic" `"ov"ra :�~ s b e E- a s GRAND TOTAL ADJUSTMENTS $689,454 Schedule A- Mid Year Revenue Adiustments 0001 regadi City of Grand Terrace SCHEDULE B CRA.of Grand:Terrace:, . .yF> Midyear Budget Adiustment Requests-EXPENDITURES Fiscal Year 2000-2001 (7/1/00 to 6/30/2001) Account Description Amount 1) Additional appropriation for City Housing 10-370-250 Contractual Services $6,000 Element Update 2) Additional appropriation for development 10-370-250 Contractual Services $13,500 review services (TEP&Addington Engineers) 3) To appropriate Article 3 Bike Lane Grant 44-620-xxx Development&Construction $227,000 for staging areas on Barton &Mt Vernon 4) Additional appropriation for camera system 10-125-250 City Clerk-Professional Svs $400 operator at City Council meetings 5) To appropriate and reserve CLEEP 10-410-xxx Law Enforcement Equipment $104,684 Grant(Law Enforcement Equipment- High Technology Grant) 6) To approve transfer of gas tax funds for 16-998-000 Gas Tax Transfers Out $20,825 traffic calming expenditures 7) Additional appropriation for engineering 21-601-000 Sewer Engineering $10,000 & maintenance in the sewer fund 21-602-000 Sewer Rodding/Maintenance $15,000 8) Additional appropriation for projected 10-190-238 Civic Center Utilities $3,250 increase in gas and electric expenditures 10-440-238 Child Care Utilities $930 Increase electric 15%& natural gas 50% 10-450-238 Park Maintenance Utilities $585 for second half of FY00-01 10-805-238 Senior Center Utilities $820 16-510-238 Gas Tax Street&Signal Lighting $3,790 9) Additional appropriation for Barton 47-250-001 Engineering Contract $62,007 Bridge Project purchase order#6952 't?'A '.1.t,,.q. Frofes'siona 10 �A �a on^fo eci o CRA' ass=tfiru�a'`al sis�"- . c -n N,� k,32370;250`.,,, l S` al�:Senrices 5 ra•• r f t',`O':from. esen t -en "of'de"t"sv' `e• ,b s& ro ct'IYif r, Y Af5 - n•Si b'3 _ x R A.To • , �32-9,9 .000 „ ,T rar'sf o,C �11, aPProv transfer,SofPioJect Fan ds to ert � RAFurid;33µ`., '' ` •.$76695 , :' -" "F. roJid'ode c ver' J. - e bt`service o a-' GRAND TOTAL ADJUSTMENTS $560,486 Schedule B - Mid Year Expenditure Adjustments 0001 reoadi SCHEDULE C CITY OF GRAND TERRACE BUDGET ADJUSTMENTS FY 2000-2001 (7/1/00 TO 2/28/2001) DATE REF# REV EXPEND DESCRIPTIONS, ACCOUNT 7/25/00 000101 cra 0.00 80,600 Rollins Park Restroom Rehab Project 32-600-200 7/31/00 000101 a city 0.00 5,096 Purchase Order#6930 Open on 6/30 & Reappropriated 10-370-250 7/13/00 000101 a cra 0.00 7,980 Terrace Park Architect 32-600-725 8/24/00 000102 cra 0.00 12,700 Retail Recruitment Contract for Economic Development Systems (EDS) 32-370-250 8/24/00 000102 city 0.00 600 Brentwood Stop Signs 46-200-208 10/12/00 000103 city 0.00 9,250 San Bernardino Valley Multi-Species Plan Contribution 10-190-716 10/12/00 000103 city 0.00 20,225 Brentwood Speed Humps, Lights, Stop Signs, Engineering 46-200-208 12/14/00 000104 cra 0.00 400,000 Additional Appropriation for Low-Moderate Housing Program Purchases 34-700-700 12/14/00 000104 cra 0.00 50,000 Iowa/Main Street Joint STP Project (TEA-21 Surface Transportation) 32-200-721 2/8/01 000105 city 0.00 10,000 Spring Mountain Ranch Specific Plan - Engineering 10-370-255 2/27/01 000105 cra 0.00 6,000 Keyser-Marston/ La Mesa,RV Proposal Review 32-370-250 0.00 602,451 0.00 45,171 City w 0.00 557,280 CRA 0.00 602,451 C�F,orld= P' - VTr) G...,o. Ati.— AA;*..,l.. 4. nnnA Mid Year Fund Balance Analysis Available FY FY FY FY FY Midyear Midyear Projected CITY AND CRA OF GRAND TERRACE FUND 2000.2001 2000-2001 2000-2001 2000-2001 2000-2001 Revenues Appropriations Available ANALYSIS AVAILABLE FUND BALANCE BALANCE Revenues Transfers In Appropriations Transfers Out Additional Transfers In Transfers Out FUND PROJECTED THROUGH 613012001 6130/2000 -(Estimated) (Estimated) (Budgeted) (Budgeted) Appropriations Adjustments Adjustments BALANCE (UNAUDITED) (Audited) v Incr(Decr) (Incr)Decr 6/30/2001 GENERAL FUND-Undesig.,Unreserv: 748,796 2,841,810 (2,718,437) (24,346) 153,122 (130,169) 870,776 GENERAL FUND-Designated 925,558 NIA NIA NIA NIA 925,558 TOTAL GENERAL FUND 1,674,354 2,841,810 (2,718,437) (24,346) 153,122 (130,169) 1,796,334 Street Fund 81,738 11,200 96,489 189,427 <Storm:Dta n.Fun ll: :9.6 a23 "7 500`` (357K.: fi8;128 Park Fund 9,721 1,000 (598) 10,123 :AB32?9:Ca:PSFunr : €): 158: :33°20: :fi'iD3 ': 70.22 3 Air Quality Improvement Fund 50,947 13,250 (321813) 31,384 :. `. : : 17'T `".. 'A 9 5,000 S.A.G S):Traffic Safety Fund 47,881 5,900 (4,774) 49,007 :119easure>I<F inr : fi3:5 359. 1:i49f000 <°39: 1:91': $9 52 ' :OO G43': . t . . Waste Water Disposal Fund 1,132,406 1,132,600 (1,009,912) (25,000) 1,230,094 S:GPGI L H C:Assessmefi D stri6t. t`332 1.3:353 6 82 ::...::....:....:. ..................:..:.:..:..:..:..: ,. .... t:.:...: {.:..........:�. (17.87.:;: Bike Lane Capital Fund 0 82;350 (82,350) 227,000 (2.27,000) 0 J ...........: `Stye::et:lmorovement'Ptsij cts: 0 2U 825 ;20 92 0 Barton Rd.Bridge Project 0 37,250 2,750 (40,000) 38,162 (62,007) (23,845) TOTAL OTHER FUNDS 2,224,913 1,731,693 118,525 (2,066,270) (89,525) (20,825) 459,637 (33.8,622) 2,019,526 CAPITAL PROJECTS FUND 6,903,845 225,000 (159,514) (29,000) (157,280) (91,695) 6,691,356 ::DEBT ERY[CEFU)VD' LOW&MODERATE HOUSING FUND 3,978,684 790,400 663,000 (1,150,568) (400,000) 3,881,516 TOTAL CRA FUNDS 10,882,529 4,333,250 663,000 (4,041,627) (692,000) (557,280) 76,695 (91,695) 10,572,872 TOTAL-ALL FUNDS 14,781,796 8,906,753 781,525 (8,826,334) (781,525) (602,451) 689,454 (560,486) 14,388,732- MID-YEAR FUND BALANCE ANAI YSIS C. QF°BRAN:©TEtRAC:E FISG�4 YEAR 20�Q� q ... ... BUDGET $Tall Af" REUEIJU�.SI�MM�1i�1F : M ID YEi R:B JDG T REVE1w ....................................................................................................................................................................................................................:......................... FUND 2000-2001 Subsequent MID YEAR 2000-2001 NUMBER TITLE Estimated Adjustments Adjustments Revised < 4: NEIA > UNp> >2 8'4 < 10< ;(I 153'` 22 .g...;....:, .... ........................... ._..._.:.......:...................... ...............,........,... ,.94,532 :. _.._...... ........._.............. 11:' S'TREETEIJ:ltF720tJ 12 STORM DRAIN 79500 0 0 7,500 13 PARK FUND 1,000 0 0 1,000 "C s SE E51=:A1i 322 ::F I�1IF 33' $E! # :=> D 234:......:..... :....:....:...:.......:..:...: ... 1...:....::.:. 1:43 a�4 15 AIR QUALITY 13,250 0 0 13,250 24 000 t 6:>92 25 27 17 TRAFFIC SAFETY FUND 5,900 0 0 5,900 20 MEASURE"1" 149,000 0 0 149,000 21 WASTEWATER FUND 1,132,600 0 0 1,132,600 26 LANDSCAPE AND LIGHTING 13,363 0. 0 13,363 TOTAL SPECIAL REVENUE FUNDS 1,612,093 0 173,650 1,785,743 32 CRA CAPITAL PROJECTS 225,000 0 0 225,000 33: CRR:DEB �SER�(lCE 3 317 85€ ff 7fi 69 _=3 394543 34 LOW AND MOD FUND 1,453,400 0 0 1,453,400 TOTAL CRA FUNDS 4,996,250 0 76,695 5,072,945 L... :....: ::. . g4; f1 :: UA ': �J . f . � .: ' 078... F3fi:.:O5.. D. ETV.a ECS 0; 7&'E...2E BRID �EPR0JEG 04 - 0 .. .....:......:. TOTAL CAPITAL PROJECT FUNDS 238,125 0 285,987 524,112 TOTAL REVENUE 9,688,278 0 689,454 10,377,732 2 `INCLUDES INTERFUND TRANSFERS AND LOANS �I1I�M1 _ RF\/FNI IF �I IA/1�1ARY CITY OF GRAND TERRACE / COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE EXPENDITURE SUMMARY A B C D E ADOPTED ADDITIONAL SUBSEQUENT PROPOSED MID-YEAR BUDGET APPROP. REVISED ME[)-YEAR REVISED 00-01 YTD BUDGET BUDGET BUDGET FUND-0 BY DEPARTMENT 00-01 00-01 ADJUST. 00-01 10-110 CITY COUNCIL 36,310 36,310 36,310 10-120 CITY MANAGER 197,830 197,830 197,830 CITY CLERK- .156:3.95 .436 795 . 400 137:195: 10-140 FINANCE 233,865 233,865 233,865 10-160 CITY ATTORNEY 30,000 30,000 30,000 10-172 BUILDING AND SAFETY 253,160 253,160 253,160 10-175 PUBLIC WORKS 36,260 36,260 36,260 10-180 COMMUNITY SERVICES 297,227 297,227 297,227 ................. 10,49o, :NONOEPARTMENTAL :9-250:' .252 286: :K25w- -255,536 . ........... 4.1 c u 'EV om ...... Nq...Y:D 9'ELOPI 10-380 MIS 50,010 50,010 50,010 . ...... ..... . -10;410: LAW.E N'F OR'C M E N*T 1,04i .0 .. .... ....... 1044W ....CHILDCARE .516: 723,440 10450: -PARK.--.MMN.T.9..,A*N.0 10-631 STORM DRAIN MAINTENANCE 6,000 6,000 6,000 10-801 PLANNING COMMISSION 5,100 5,100 5,100 10-804 HISTORICAUCULTURAL CMM 1,200 1,200 1,200 .01 N!, 10 10-808 EMERGENCY OPERATIONS CM 2;300 2,300 2,300 COST ALLOCATION (924,146) (924,146) (924,146) TOTAL GENERAL FUND 2,718,437 24,346 2,742,783 130,169 2,872,952 II-XXX STREET FUND 0 0 12-XXX STORM DRAIN FUND 34,820 34,820 34,820 13-XXX PARK FUND 500 500 500 14-XXX SLESF(AB3229 COPS)FUND 65,885 65,885 65,885 15-XXX AIR QUALITY FUND 31,250 31,250 31,250 ...... ....... .... ... ........ :2, 15: (?.IS 4-:6 t60=,GAS:TWFUND- ....... 'S2 I- 17-XXX TRAFFIC SAFETY FUND 4,475 4,475 4,475 20-XXX MEASURE I FUND 432,300 432)300 432,300 U _....... ........ 26-3= LIGHTING&LNDSCPG ASSTMT 13,522 13,522 13,522 COST ALLOCATION 199,292 199,292 199,292 TOTAL SPECIAL REVENUE FUNDS 1,917,672 0 1,917,672 49,615 1,967,287 :54:735': 1,98,58 _19$-1315 "28 ........ Of 32-370 CRA GEN./ECON DEV 133,495 18,700 152,195 152,195 33-XXX CRA DEBT SERVICE 3,139,835 3,139,835 3,139,835 34-400 LOW MOD HOUSING FUND 912,360 400,000 1,312,360 1,312,360 34-800 LOW MOD-CODE ENFORCEMT. 101,000 101,000 101,000 COST ALLOCATION 392,202 392,202 392,202 TOTAL CRA FUNDS 4,733,627 557,280 5,290,907 91,695 5,382,602 T KE LAN 2:. GA -44'�;NXX PROJECT�81 E 812-4*56 2i .0 0 ........... ........... 46-3= CAPITAL IMPROV-STREETS 115,775 20,825 136,600 136,600 000 1.02:407: j 4% 001�.......... ... .....41 ART.,%BRUDOE-TROJECT' .. .......... ........................ ............ ............... ................ TOTAL CAPITAL IM[PRV FUNDS 238,125 20,825 258,950 289,007 547,957 TOTAL ALL FUNDS 9,607,861 602,451 10,210,312 560,486 10,770,798 Expenditure Summary c.Tr GRAND TERR C\ Community and Economic Development Department STAFF REPORT CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: March 1, 2001 FUNDING REQUIRED: NO FUNDING REQUIRED : SUBJECT: Measure "I" Five-Year Capital Improvement Program (CIP) RECOMMENDATION: Move to adopt Resolution approving Measure "I" Capital Improvement Program Every Year, cities' are required to update their Measure "I" Capital Improvement Program (CIP) in order to continue receiving related funds. Last year, we found some inconsistencies between the plan approved by the City Council and the invoices submitted by contractors performing the work. It took six months to clarify the.issue with the assistance of the San Bernardino Association of Governments (SANBAG) and the new Finance Director, Larry Ronnow. The results of this clarification confirmed that our current Capital Improvement Program (CIP) is correct and conforming to Measure "I" guidelines. We have made no major changes from the plan as presented last year, and the proposed updated plan is attached for your review. Please also note that a new Capital Improvement Program, considering all capital improvement projects in the City including transportation and maintenance with its various funding sources, is tentatively scheduled to go to Planning Commission in April. We will then have opportunities to further prioritize projects or make changes. (For a complete list of all capital improvement projects, please refer to the February 28, 2001 workshop attachments.) At this time, staffs recommends the City Council move and approve the attached resolution and updated Measure "I" Capital Improvement Program. Attachment: Resolution with Measure "I" Five-year Capital Improvement Program '22795 Barton Road • Grand Terrace,California 92313-Wf jt4@QQ,)MILMA ITEM NO G 12 i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WHEREAS, San Bernardino County voters approved passage of Measure I in November, 1989, authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino, and WHEREAS, revenue from the tax can,only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 of the Authority, and WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction receiving revenue from the tax to expend those funds pursuant to a Five-Year Capital Improvement Program and a Twenty-Year Transportation Plan adopted by resolution of the local jurisdiction, and WHEREAS, the Twenty-Year Transportation Plan has been previously adopted, and is on file with the Sam Bernardino Association of Governments (SANBAG), and NOW, THEREFORE, BE IT RESOLVED that: 1) The City Council of the City of Grand Terrace, State of California, hereby adopts the Measure I Five-Year Capital Improvement Program, a copy of which is attached to this resolution. 2) In case of an emergency, such as flooding or other major necessary road expenses, these funds could be reallocated. r NOW,THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Grand Terrace, State of California, hereby adopts the Measure I Five-Year Capital Improvement Program PASSED,APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 8' day of March 2001: ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace, and of the City Council thereof. And of the City Council thereof. I,BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 8' day of March, 2001,by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk Approved as to form: City Attorney WAUSERS\COMDEV\Steven C\measure I res 3-1-1.doc 1 City of Grand Terrace MEASURE I FIVE YEAR PLAN 2000/2005 (Adopted March, 2001) YEAR STREET & LIMITS IMPROVEMENT , COST ESTIMATE 2000-03 Union Pacific Railroad Bridge at Barton Rd. Replacement and widening of $140,000 Bridge ' 2000-01 Michigan St. Upgrade to Major Highway ' Barton Rd. to Commerce Way & Signal Relocation $105,000 Upgrade Barton Rd. to Major ' 2000-01 Barton.Rd. at Vivienda Highway incl, sidewalks and ADA ramp at the corner & $ 30,000 storm drain. Mt. Vernon St. Upgrade to Secondary 2001-02 Grand Terrace Rd./Canal St. Highway w/raised median & (City entry) to 300 ft. South City entry sign $196,000 2000-01 Minona Dr. Full Street Reconstruction $ 29,032 Kingston St. to Eton Dr. 2000-01 Holly St. Pavement Rehab - OS $ 31,589 Eton Dr. to Arliss Dr. 2000-01 Fairburn Dr. Full Street Reconstruction $ 55,186 Kingston St. to Miriam Way 2001-02 Arliss Ct. Full Street Reconstruction $ 13,569 Arliss Dr. to north end YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE 2001-02 Arliss Dell Pavement Rehab. - OS $ 8,379 Arliss Dr. to north end 2001-02 Arliss Dr. Pavement Rehab. — OS $ 13,733 Arliss Dell to Eton Dr. - 2001-02 Arliss Dr. Pavement Rehab. — OS $ 16,543 Preston St. to Arliss Dell 2001-02 Arliss Dr. Pavement Rehab. — OS $ 22,047 Eton Dr. to Arliss Way 2002-03 Michigan St. Full Street Reconstruction $ 15,880 s Flamingo St. to Pico St. 2002-03 Michigan St. Pavement Rehab. —OS $78,541 J ' Pico St. to Van Buren St. 2003-04 City-Wide Slurry Program s $ 90,000 2004-05 Raven Way Pavement Rehab. — OS $ 47,178 Wilmac Ave. to Oriole St. y` 2004-05 Raven Way Pavement Rehab. — OS $ 26,361 Michigan St.-to Vivienda Ave. - 2004-05 Vivienda Ave. Pavement Rehab. —,OS $ 26,584 Tanager St. to Pico St. TOTAL $945,622 Contact: Patrizia Materassi SANBAG's Measure I Revenue Estimate (5 yrs.) $ 849,022 909-430-2247 J Fund Balance as of thine 30,,2000 681,577 TOTAL $1,530,599 Notes: At least 30-50% of overall Measure I revenues shall be allocated to complete the City's General Plan Circulation Element (transportation/traffic projects). The remaining 50-70% will be allocated to the Street Rehabilitation/Reconstruction Program. 1= Transportation/Traffic Projects 2= Max. expenditures of general program categories shall not exceed 50% of SANBAG's total annual forecast revenue for the jurisdiction. OS= Overlay with structural support W:IUSERSICOMDEVISteven MEASURE 102-20-01.doc &RAIND STAFFREPORT C CITY MANAGER ' S DEPARTMENT �- CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 3-8-01 SUBJECT: Council Benefits FUNDING REQUIRED NO FUNDING REQUIRED X There have been some recent questions regarding Council benefits granted to Councilmembers. Currently the only benefit in addition to the monthly stipend available to Councilmembers has been one party health insurance or equivalent life insurance with a maximum dollar amount of $150.00 per month. In going back through our records I find that on July 1, 1991 the Resolution 19-13 indicates that effective July 1, 1991 the City shall provide continued health or life insurance premium payments in the amount equal to half the amount paid for a regular City employee. In order to qualify for that benefit the Councilmember must have served 3 consecutive terms totaling 12 years of service. In employee negotiations that were conducted June 25, 1998, one of the items (#6)that was being considered by the Council was to consider paying medical insurance for our retirees and Councilmembers who have reached a minimum age of 60 with 15 years of service,however, it was the intent at the time that,that 15 years of service related to City employees and that for Councilmembers it would be the 3 consecutive terms or 12 years and this benefit was to continue until the individual's 651,birthday when they would be eligible for Medicare and would no longer need health insurance. This item was approved by Council,however,there was no initial appropriation made because there were no potential retirees at that particular point. Currently we have 5 Councilmembers that all elect to take the life insurance benefit,which is capped at$150.00 per month or$1,800 per year. We do have one retired City Councilmember (Hugh Grant)that retired and is covered under the provision for life insurance in the amount equal to half the amount being paid to a regular City employee. The amount being paid is approximately$1,500 per month. In addition we have one retired Councilmember that served the consecutive 12 years and is exercising the medical care benefit which will last approximately one year at which time he will turn 65 and no will longer need our medical coverage. 1 COUNCIL AGENDA ITEM NO �('� In order to clarify this policy for the future Staff is recommending that the Council ratify the following benefits for ongoing Councilmembers. Ongoing Councilmembers have the option of one party health insurance for the individual only,paid for by the City, or they may opt for life insurance benefit which has a maximum of$150.00 per month contribution. Currently a Councilmember leaving the Council with 3 consecutive terms or 12 years of consecutive service would have'3'options. If under age 60 they would be able to receive health insurance.at 50%the rate paid for by a normal City employee, they could receive life insurance equivalent to 50% of the equivalent employee benefit, or if they were age 60 or older they could _- opt to take the medical benefit that would allow them to have medical insurance until age 65 at which time they would transition to Medicare. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT CITY COUNCIL DISCUSS THE COUNCIL BENEFITS AS EVOLVED OVER A PERIOD OF TIME SINCE 1991 AND,DETERMINE WHAT BENEFITS IT SHALL ELECT TO CONTINUE AND RATIFY THOSE FOR INCLUSION IN OUR RULES AND REGULATIONS. i r CRIME PREVENTION Staff Report COUNCIL ITEM MEETING DATE: March 8, 2001 SUBJECT: GRAND TERRACE DAYS FAIR,JUNE 2,2001 Traditionally Grand Terrace Days has been held at the Terrace Hills Middle School located on the corner of Mt. Vernon and De Berry. Unfortunately due to the new construction on the school grounds we will be unable to hold the event at this location. This year we would like to hold a street fair involving the merchants of our community along with Law Enforcement and Fire Department personnel and equipment. We would like to hold the fair in the street closing Barton Road from Mt. Vernon to the entry of the Town and Country Center,this will leave accessibility to Stater Brothers shopping center from Mt. Vernon, and access to the Bank of America from Barton Road. The focus of this event is to highlight local businesses to promote awareness to the community of the products and services that Grand Terrace has to offer. To minimize the impact of the closing of Barton Road we recommend that the hours for the fair start at @10:00 am. and end at @1:00 p.m. We have attached a copy of our fair application and the theme this year is"A MERCHANT FAIR". Due to the closing of Barton Road it is our recommendation not to hold a parade this year. COU AGENDA ITEM NOn10 VN GRAND TERRACE DAYS FAIR oN„►rEJMCC &MW SATURDAY, JUNE 29 2001 Merchant Fair 171m ANNUAL GRAND TERRACE DAY FAIR COMPANY NAME PHONE ( ) ADDRESS CITY ZIP CONTACT PERSON(S) PHONE ( ) Please check-the category that best describes your participation: ❑ Product Sales ❑ Safety Prod ucts/Demonstrations ❑Distributing City or Community Information ❑ Health Safety/Awareness ❑Other Tables and chairs will not be provided. You may furnish your own canopy for shade. You will be given a 10 by 10 foot space., ❑ I need a larger space than 10 by 10 feet- Please indicate space size needed: No electricity will be provided-.. -.`A$5.00 fee if you are selling items. . Please make checks payable to 'Grand Terrace Days"., Please fill out the back side of this form for special needs or requests. A11 requests will be taken into consideration; however, you must fill out the back side of this form in order to ensure your request is admowledged. Deadline for application: MAY 11 2001 - NOTE:Location will be assigned based on your needs. You will be sent a confirrnadion of your reservation,directions and sets p times two weeks prior to the evert. Donations are accepted for those who would like to help support the Grand Terrace Citizen Patrol and Crime Prevention Programs. ❑Other Contribution Amount s SIGNATURE Submit application(s)to: Grand Terrace Days, City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313 , r r STAFF REPORT GRAMD TERRAC CITY MANAGER ' S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 3-8-01 SUBJECT: Adelphia Cable Internet Access Update FUNDING REQUIRED NO FUNDING REQUIRED X On October 14, 1999 the City Council of the City of Grand Terrace granted a nonexclusive franchise to Comcast Cable for a 15 year term. A franchise to operate a cable system within the corporate boundaries of the City of Grand Terrace. During the granting of that franchise it was indicated to the City Council that a rebuild of the system was underway and that by October 31, 2000 the cable system shall have a city wide cable channel capacity of 100 channels which corresponds to an upper operating frequency of 750 megahertz. In addition it was promised to the City Council that by October 31,2000 that the cable system would have cable modem capability throughout the City of Grand Terrace. Subsequent to the granting of the nonexclusive franchise to Comcast,.Comcast has sold its interest to Adelphia Cable,however, Adelphia Cable in acquiring the interest of the Comcast Cable still has all obligations to fulfill the requirements under Section IX, Service Requirement. My understanding in talking with Adelphia officials is that the rebuild is complete,however,there is no equipment installed to provide high speed cable modem access to our residents. We feel that this inability to provide the promised service is a substantial breach of our franchise agreement and the City has the option to establish liquidated damages for failure to perform or the City may notify the franchisee that convective action is necessary and if the grantee continues non-compliance,the City may hold a public hearing to consider the option of revocation of the franchise. We have had a longstanding positive relationship with Comcast and we hope to continue that positive relationship with Adelphia Cable,however,currently the services that were promised to the City of Grand Terrace in terms of.the high speed cable access have not been delivered and it is at this time and place that the City Council would like to hear from Adelphia as to what the plans are for the.immediate construction schedule for implementation of cable modem access and a firm date in which this service will be rolled out to our customers. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT CITY COUNCIL ENTER INTO A DIALOGUE WITH THE REPRESENTATIVE FROM ADELPHIA CABLE AND RECEIVE INPUT AS TO WHY THE COUNCIL AGENDA ITEM NOa PROMISED OCTOBER 31, 2000 DATE WAS NOT ADHERED TO AND WHAT THE CONSTRUCTION SCHEDULE IS PROMISED IN THE FUTURE TO PROVIDE HIGH SPEED CABLE ACCESS IN ORDER TO AVOID HAVING LIQUIDATED DAMAGES ASSESSED OR A POTENTIAL PUBLIC HEARING TO REVOKE THE FRANCHISE.