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03/22/2001
FILE COPY CITY ��ttino TeRR ce March'22,2001 , .22795 Barton Road Grand Terrace California 92313-5295 ' - Civic Center - I ; (909)824-6621 Fax.(909),783-7629 ` Fax(909)783-2600 CITY OF: GR_ AND �TE•RRACE' Dan Buchanan:, Mayor .. .. Lee Ann Garcia• �CRAJCITY COUNCIL Mayor Pro Tem Herman Hiiitey RE'GULAR'MEETINGS- DonLarldn n MaryettaFerre 2Nn AND 4TH Thursdays: 6.00 pm'., ' Council Members _ - - Thomas J.Schwab. City Manager' _ Council Chambers Grand Terrace Civic Center 22795.Barton Road Grand Terrace,'CA,92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS MARCH 22, 2001 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY r 1. Approval of 02-27-2001 and 03-08-2001 Minutes Approve 2. Approval of Check Register CRO106 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Woman's Club Presentation of Defibrillator to Fire Department B. Proclamation - Alzheimer's Association 8`h Annual "Memory Walk" 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No.CO106 Approve B. Ratify 03-22-2001 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 02-27-2001 and 03-08-2001 Minutes Approve COUNCIL AGENDA 03-22-2001 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. Reject Liability Claim GTLC-01-03 (Paul Courville Reject Trucking) 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports - 1. Crime Prevention Committee a. Minutes of February 12,2001 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Neighborhood Traffic Management and Calming Program: Authorize/Adopt/Approve Policy and Procedures 8. NEW BUSINESS A. Resolution-Measure"I"Five-Year Capital Improvement Approve Program(CIP) B. Budget Hearing Dates for FY 2001-2001 Preliminary Schedule Budget C. Memorandum of Understanding Between the Foundation Approve/Designate for California State University,San Bernardino and the City of Grand Terrace D. Dedication Requirements for Proposed Garage for Jefferey McConnell,21758 Walnut Avenue 9. CLOSED SESSION A. City Manager's Annual Performance Evaluation ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,APRIL 12,2001. ------------------------------------------------------------------------------ AGENDA ITEM REQUESTS FOR THE 04-12-2001 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 04-05-2001. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING- FEBRUARY 27, 2001 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, -.,as �;i the Community Meeting Room, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 27, 2001 at 6:00 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Don Larkin, Agency Member Maryetta Ferre, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building&Safety Director ABSENT: Larry Ronnow,Finance Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department APPROPRIATION FOR PRO FORMA ANALYSIS OF LA MESA RV -DEVELOPMENT PROPOSAL . 1 CRA-2001-10 MOTION-BY AGENCY MEMBER HILKEY, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to approve the appropriation of $6,000.00 to cover consultant costs with the firm Keyser & Marston to perform financial evaluations related to project development costs, projections of sales and operating costs, tax incrementing, and pro-forma analysis to aid in a counter offer to the Development Proposal from La Mesa RV. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:10 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,March 8,2001 at 6:00 p.m. 1 SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace i CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA IlI NO. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 8 2001 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,, on March 8, 2001 at 6:00 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Don Larkin, Agency Member Maryetta Ferre, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager , Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Patrizia Materassi, Community and Economic Development Director Jerry Glander, Building&Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department ABSENT: None APPROVAL OF 02-08-2001 MINT= CRA-2001-11 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to approve the February 8, 2001 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0104"and C-RO105 CRA-2001-12 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER FERRE, CARRIED 5-0, to approve Check Register CRO104 and CR0105. MID YEAR BUDGET ADJUSTMENTS - FY 2000-2001 CRA-2001-13 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER FERRE, CARRIED 5-0, to approve the following Mid Year Budget adjustment for FY 2000-2001 for the Community Redevelopment Agency: ,I)Increasing Estimated Revenues in the Debt Service'Fund by $76,695 transfer from the Projects Fund balance as listed"on the attached Schedule A, 2) Appropriate and authorize the transfer of the same $76,695 from the Project fund to the Debt Service Fund as Community Redevelopment Agency Minutes' March 8,2001 Page 2 shown on the attached Schedule B, 3) Appropriate a $15,000 consultant fee for a pass-through analysis of tax increment from the present to the end of the project life and/or debt service as shown on the attached Schedule B. APPROPRIATION FOR NORTH/SOUTH CORRIDOR PARTICIPATION CRA-2001-14 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER FERRE,CARRIED 4-1 (AGENCY MEMBER LARKIN VOTED NO),to authorize the participation in the North/South Corridor Study and to appropriate$13,537 from the Redevelopment Agency to fund the City's share of the study. Chairman Buchanan temporarily adjourned the Community Redevelopment Agency Meeting at 6:23 p.m. Chairman Buchanan reconvened the Community Redevelopment Agency Meeting at 10:15 p.m. CLOSED SESSION-REAL ESTATE NEGOTIATIONS(22846 PALM&TOWN SQUARE PROJECT) Chairman Buchanan announced that the Agency met in Closed Session to discuss Real Estate Negotiations at 22846 Palm and the Town Square Project and that there was no reportable action taken. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 11:43 p.m.until the next CRA/City Council Meeting scheduled to be on Thursday,March 22,2001 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace City of Grand Terrace SCHEDULE A CRA of Grand Terrace Midyear Budget Adlustment Requests-Revenue Estimates Fiscal Year 2000-2001 (7/1100 to 6/3012001) Account Description Amount 1) Adjust Estimated Revenue for ERAF received 10-300-15 ERAF Reimbursement $40,568 from the State of California for FY00-01 • c 2) Adjust Estimated Revenue for unanticipated 10-300-20 OCJP Local Law Enforcement $7,870 Office of Criminal Justice Grant for Sheriff- Oriented Policing 3) Adjust Estimated Revenue for unanticipated 10-300-21 , CLEEP Grant $104,684 California Law Enforcement Equipment Program High Technology Grant 4) Adjust Estimated Revenue for unanticipated 111-300-02 AB2928 Traffic Grant $96,48.9 Traffic Congestion Grant „ 5) Adjust Revenue for additional COPS allocation 14-300-01 COPS,Grant $70,234 (Citizens'Option For Public Safety-AB1913) 6) Adjust Estimated Revenue for unanticipated 16-500-02 FEMA.Reimbursement -$6,927 FEMA Reimbursement 7) Adjust Estimated Revenue for Bike Lane Grant 44 255 Art 3 Bike Lane Grant $227,000 = for Staging Areas on Barton&Mt Vernon 8) Adjust`Estimated Revenue for additional 47-100-00 State Reimbursement $36,324 reimbursement for Barton Road Bridge Project 47-100-02 City of Colton Reimbursement $1,838 9) Additional Gas Tax Transfer required for 46-300-16 Transfer From Gas Tax Fund $20,825 Brentwood Traffic Calming Project 10) Transfer to CRA Fund 33 to provide . 33-700-99- Transfer From CRA,Project Fund 32 $76,695 debt service coverage GRAND TOTAL ADJUSTMENTS $689,454 City of Grand Terrace SCHEDULE B CRA of Grand Terrace Midyear Budget Adiustment Requests -EXPENDITURES Fiscal Year 2000-2001 (7/1100 to 6/30/2001) Account Description Amount 1) Additional appropriation for City Housing 10-370-250 Contractual Services $6,000 Element Update 2) Additional appropriation for development 10-370-250 Contractual Services $13,500 review services(TEP&Addington Engineers) 3) To appropriate Article 3 Bike Lane Grant 44-620-xxx Development&Construction $227,000 for staging areas on Barton & Mt Vernon - 4) Additional appropriation for camera system 10-125-250 City Clerk-Professional Svs $400 operator at City Council meetings 5) To appropriate and reserve CLEEP 10-410-xxx Law Enforcement Equipment $104,684 Grant(Law Enforcement Equipment- •a High Technology Grant) 6) To approve transfer of gas tax funds for 16-998-000 Gas Tax Transfers Out $20,825 traffic calming expenditures - 7) Additional appropriation for engineering 21-601-000 Sewer Engineering $10,000 & maintenance in the sewer fund 21-602-000 Sewer Rodding/Maintenance $15.000 _-- 8) Additional appropriation for projected 10-190-238 Civic Center Utilities $3,250 increase in gas and electric expenditures 10-440-238 Child Care Utilities $930 Increase electric 15%&natural gas 50% 10-450-238 Park Maintenance Utilities $585 for second half of FY00-01 10-805-238 Senior Center Utilities $820 16-510-238 Gas Tax Street&Signal Lighting $3,790 9) Additional appropriation for Barton 47-250-001 Engineering Contract $62,007 Bridge Project purchase order#6952 10) Appropriation for CRA pass-thru analysis 32-370=250-i. Professional/Special Services $15,000 from present to end of debt sys&project life' 11) To approve,transfer of CRA Project Funds.to.. 3 '99 09 Transfer to'CRA-Fund $2 8- O ;; ;:,a nd 33 76,695 provide ,. w. +' debt,service coverage' GRAND TOTAL ADJUSTMENTS $560,486 .,chPrli ila R _ Mira Ypnr Funpnrliti irp Arlh mtmpntc PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 22, 2001 CHECK REGISTER NO: CRO106 OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13593 RIVERSIDE HIGHLAND WATER COMPANY CITY FACILITIES & REHAB HOUSES $245.76 13594 ARROWHEAD CREDIT UNION VISA LEAGUE CONF. 2/14-SCHWAB $395.00 13595 KIMBERLY CHANDLER BIRTHDAY BONUS $50.00 13598 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY FACILITIES $70.67 13600 JOHN W. LAMPE BIRTHDAY BONUS $15.00 45037 DAN BUCHANAN MARCH, 2001 AGENCY BOARD STIPEND $150.00 45040 C M deCRINIS AB1290 STUDY $5,000.00 45042 COMPUTERIZED EMBROIDERY COMPANY SHIRTS-BUILDING & SAFETY 1 $319.81 45048 DRUG ALTERNATIVE PROGRAM LAWN SERVICE 22723 LA PAIX REHAB $40.00 45050 ELEMENT K JOURNALS INSIDE MICROSOFT OFFICE 2000 $59.00 45054 MARYETTA FERRE' MARCH, 2001 AGENCY BOARD STIPEND $150.00 45058 G.T. COMMUNITY SOCCER CLUB MARCH LARKIN STIPEND DONATION $150.00 45059 LEE ANN GARCIA MARCH, 2001 AGENCY BOARD STIPEND $150.00 45062 HERMAN HILKEY MARCH, 2001 AGENCY BOARD STIPEND $150.00 45077 MICK HILL ENTERPRISES MAINTENANCE PARKING LOT $18,076.95 45082 PROTECTION ONE ALARM MONITORING $40.50 A 45084 RAMIREZ APPRAISAL SERVICES 22322 VAN BURAN APPRAISAL $275.00 D45096 STAPLES OFFICE SUPPLIES $59.25 a 45102 VERIZON WIRELESS FEB. CELL PHONE USAGE BLDG &SAFETY $158.56 G) 45103 WASTE MANAGEMENT-PORTABLE SERVICE ROLLINS PARK PORTABLE TOILET RENTAL $141.53 m 45109 YOSEMITE WATER WATER-BLDG & SAFETY $18.75 Z a GRAND TOTAL $25,715.78 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE �,GENCY. 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY -DATE: MARCH 22, 2001 CHECK REGISTER NO: CRO106 OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT Af la . LARRY RONNOW FINANCE DIRECTOR 0 a 0 0 Cat of (6ranb 01 urau z t ALZHEIMER'S ASSOCIATION 8TH ANNUAL "MEMORY WALK" WHEREAS, Alzheimer's Disease and Related Disorders are progressively disabling neurological diseases that destroy the lives of victims as well as their loved ones;and WHEREAS, many local residents suffer from Alzheimer's Disease, causing severe emotional, medical and financial stress on their families,requiring 2¢hour care at home or in a managed care facility;and r WHEREAS,Alzheimer's cost Americans more than$20 billion annually and affects 4 million Americans including former President Ronald Reagan; and WHEREAS, although advancements have been made in recent years, continued involvement of health care professionals and government o, rcials will result in even further medical progress and improvement of patient care;and WHEREAS,while Alzheimer's is the fourth most common cause of death in the United States for persons 60 years and older,federal government research funding ranks 18`', NOW, THEREFORE, 1, Dan Buchanan, Mayor of the City of Grand Terrace, on behalf of the City Council,do hereby support the Annual"MEMORY WALK"awareness and fund raiser event to be held October 7, 2001 in Redlands, California. Mayor of the City of Grand Terrace And of the City Council thereof. This 22"dday of March, 2001. Yam . PENT! G CITY CITY OF GRAND TERRACE COUNCIL APPROVAL DATE: MARCH 22, 2001 CHECK REGISTER NO: C0106 OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 13593 RIVERSIDE HIGHLAND WATER COMPANY WATER-CITY FACILITIES & PARKS 3768.98 13594 ARROWHEAD CREDIT UNION VISA CONFERENCE FEES & MISC. EXPENSES 3182.79 13596 RICHARD ROLLINS FEBRUARY OPEN/CLEAN/CLOSE PARKS 676.00 13597 PACIFIC BELL LOCAL SERVICE-CITY FACILITIES 241.52 13598 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY FACILITIES & PARKS 3371.11 13599 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDING 3/2/01 3772.39 13600 JOHN W. LAMPE BIRTHDAY BONUS 35.00 45034 AA EQUIPMENT RENTALS CO. INC. REPAIRS 132.22 45035 ADDINGTON CONSULTING ENGINEERING CONSULTING 1040.00 45036 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 190.04 45037 DAN BUCHANAN MARCH, 2001 CITY COUNCIL STIPEND 250.00 45038 CALIFORNIA MUNICIPAL TREASURERS ASSN ANNUAL MEMBERSHIP-RONNOW & SCHWAB 120.00 45039 KEVIN CARROLL REIMBURSE CLASS B PHYSICAL 55.00 n 45041 CITY OF COLTON WASTEWATER TREATMENT 136305.76 0 45043 CONSTRUCTIVE PLAYTHINGS PRE SCHOOL SUPPLIES-CHILD CARE 111.38 Z 45044 CREDIT MANAGEMENT SERVICES 50% COLLECTION FEE '68.25 0 45045 DATA TICKET, INC. PROCESS CITATIONS 100.00 1" 45046 DICKSON COMPANY STREET SWEEPING SERVICES 4566.66 45047 JOHN DONLEVY SAN JOSE SHUTTLE 2/14 30.00 m 45048 DRUG ALTERNATIVE PROGRAM ORIOLE/FRANKLIN LANDSCAPING 125.00 z 45049 DUNN-EDWARDS CORPORATION PAINT SUPPLIES 22.93 a 45051 EVERGREEN GOPHER CONTROL CITY PARKS 160.00 45052 EXPANETS TELEPHONE SYSTEM MAINTENANCE 609.40 45053 FEDEX DOCUMENT DELIVERY 101.56 45054 MARYETTA FERRE' MARCH, 2001 CITY COUNCIL STIPEND 250.00 Z 45055 FOX OCCUPATIONAL MEDICAL CENTER PRE-EMPLOYMENT PHYSICALS 348.00 45056 FRUIT GROWERS SUPPLY WEED CONTROL, FERTILIZER 122.64 45057 G.T. AREA CHAMBER OF COMMERCE CITY SHARE MARCH NEWSLETTER 502.00 1 CITY OF GRAND TERRACE DATE: MARCH 22, 2001 CHECK REGISTER NO: C0106 OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 45058 G.T. COMMUNITY SOCCER CLUB MARCH LARKIN STIPEND DONATION 100.00 45059 LEE ANN GARCIA MARCH, 2001 CITY COUNCIL STIPEND 250.00 45060 GREENWOOD'S UNIFORM COMPANY UNIFORMS-MAINTENANCE 92.24 45061 HARPER & BURNS, LLPN FEBRUARY, 2001 ATTORNEY SERVICES 1611.25 45062 HERMAN HILKEY MARCH, 2001 CITY COUNCIL STIPEND 250.00 45063 HOME DEPOT- BULBS-CHILD CARE 90.26. 45064 HONEYWELL INC. HVAC MONITORING PROGRAM 4435.26 45065 HOUSTON & HARRIS CONTRACT HYDROWASH SERVICES 6827.70 45066 INTERSTATE BATTERY OF SO. CALIFORNIA GENERATOR BATTERY 107.45 45067 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE 16.00 45068 JANI-KING OF COLTON JANITORIAL SERVICE-CHILD CARE 60.30 45069 K.D. SALES PLUMBING SUPPLIES 65.33 45070 KELLY PAPER MAP COPY PAPER 49.03 45071 KNAPP ASSOCIATES EVALUATE PINE TREE-BARTON ROAD 500.00 45072 DON LARKIN MARCH, 2001 CITY COUNCIL STIPEND 150.00 45073 LAWNMOWER CENTER MAINTENANCE SUPPLIES & EQUIPMENT 66.59 45074 LEGEND BUILDING MAINTENANCE .FEBRUARY LIBRARY JANITORIAL SERVICE 200.00 45075 LELAND NURSERY TOPPER 59.13 45076 TRACEY MARTINEZ LOCAL MILEAGE 15.34 45078 MUS LAWN SERVICE TERRACE PINES LANDSCAPE MAINTENANCE 200.00 45079 NATIONAL NOTARY ASSOCIATION ANNUAL MEMBERSHIP RENEWAL-STANFILL 36.00 45080 OPTO ELECTRONICS EMERGENCY OPERATING CENTER EQUIPMENT 121.00 45081 ORBIT EMBROIDERY _ SHIRTS/JACKETS LOGO & NAME-MAINTENACE 75.00 45082 PROTECTION ONE ALARM MONITORING 115.50 45083 QUALITY AUTOMOTIVE MAINTENANCE & REPAIRS-CITY VEHICLES 332.67 45085 RENTAL SERVICE CORPORATION EQUIPMENT RENTAL 607.12 - 45086 RIVERSIDE HIGHLAND WATER COMPANY OUTSOURCE SEWER BILLING 1286.97 45087 LARRY RONNOW REIMBURSE CSMFO CONF. EXPENSES 562.55 45088 S.B. COUNTY ASSESSOR PARCEL MAPS 1.50 1 CITY OF GRAND TERRACE DATE: MARCH 22, 2001 CHECK REGISTER NO: C0106 OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT 45089 S.B. COUNTY SHERIFF MARCH, 2001 CONTRACT & 2ND QTR OVERTIME 87005.16 45090 S.B. COUNTY WASTE SYSTEMS DIVISION DUMP CHARGES 1915.71 45091 S.B. COUNTY FIRE DEPARTMENT HOUSEHOLD HAZARDOUS WASTE SERVICES 2772.25 45092 SAN BERNARDINO COUNTY SUN PLANNING SECRETARY AD _ 133.75 45093 SIGNAL MAINTENANCE INC. CONTRACT SIGNAL MAINTENANCE/REPAIRS 363.52 45094 SOUTHERN CALIFORNIA EDISON COMPANY STREET LIGHT ELECTRICITY 3715.84 45095 SOUTHERN CALIFORNIA GAS COMPANY NATURAL GAS-CITY FACILITIES 995.59 45096 STAPLES OFFICE SUPPLIES 343.34 45097 SUPPLY LINE MOWER PARTS 91.95 45098 SYSCO FOOD/SUPPLIES-CHILD CARE 1152.50 45099 TOM & KATHY'S ANY HOUR LOCK & KEY TRUCK KEYS 5.91 45100 TRANSPORTATION ENGINEERING & PLANNING TRAFFIC ENGINEERING REVIEW OF PROJECTS 780.50 45101 UNDERGROUND SERVICE ALERT ANNUAL FEE & DIG ALERT FAX SERVICE 335.00 45104 WAXIE JANITORIAL SUPPLIES, 980.58 ;> 45105 WEARGUARD WORK CLOTHES RAIN GEAR-MAINTENANCE 451.02 45106 WESTERN EXTERMINATORS COMPANY PEST CONTROL-CITY FACILITIES 155.00 45107 WESTERN FARM SERVICE INC. ROUND UP WEED SPRAY 267.14 45108 XEROX,CORPORATION MARCH BASE CHARGE/FEBRUARY USAGE 195.38 45109 YOSEMITE WATER WATER-CITY FACILITIES 233.25 45110 YOSEMITE WATER COFFEE SERVICE 27.11 604998 NATIONWIDE RETIREMENT SOLUTIONS NOV. 2000 DEFERRED COMP 9588.08 610202 NATIONWIDE RETIREMENT SOLUTIONS DEC. 2000 DEFERRED COMP. 9205.01 GRAND TOTAL $299,256.41 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. 3 CITY OF GRAND TERRACE DATE: MARCH 22, 2001 _ _ CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: MARCH 22, 2001 CHECK# VENDOR DESCRIPTION AMOUNT LARRY RONNOW FINANCE DIRECTOR PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL MEETING - FEBRUARY 27, 2001 A special meeting of the City Council of the City of Grand Terrace was called to order in the Community Meeting Room, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 27, 2001, at 6:00 p.m. L_ PRESENT: Dan Buchanan, Mayor Lee Ann Garcia, Mayor Pro Tern Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building& Safety Director ABSENT: Larry Ronnow,Finance Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department The meeting was opened with invocation by Mayor Pro Tern Lee Ann Garcia, followed by the Pledge of Allegiance. SPECIAL PRESENTATIONS 2A. Library Grant Update Ed Kieczykowski, San Bernardino Librarian, gave an update on the Library Bond Act of 2000. City Manager Schwab indicated that he will send a letter of interest to the County Librarian. N WORKSHOP DISCUSSION ITEMS The City`Council held a Workshop to discuss the following: A. Goal Setting B. Economic Development C. Legislative Priorities D. Capital Improvement Projects COUNCIL AGENDA MEM HO. ,jD Council Minutes February 27,2001 Page 2 E. Budget Issues Each Councilmember expressed their priorities for the community and directed staff to compile a list and provide it to Council for review. ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 9:55 p.m.,until the next CRA%City Council Meeting which is scheduled to be held on Thursday, March 8, 2001 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MARCH 8, 2001 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 8, 2001, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia, Mayor Pro Tern Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmember Tom Schwab, City Manager , John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Patrizia Materassi, Community and Economic Development Director Jerry Glander, Building& Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department ABSENT: None The meeting was opened with invocation by Councilmember Maryetta Ferre,followed by the Pledge of Allegiance led by Councilman Don Larkin. ITEM TO DELETE City Manager Schwab indicated that staff would like to delete item 8B. Resolution - Measure"I" Five-Year Capital Improvement Program(CIP)from the Agenda and that it will place on the Agenda for March 22, 2001 Meeting. ITEMS TO ADD TO THE AGENDA CC-2001-21 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN,CARRIED 4-0-0-1 (MAYOR BUCHANAN ABSTAINED),to add item 8F. Spring Mountain Ranch Discussion and item 9B. Potential Litigation - Spring Mountain Ranch to the Agenda. SPECIAL PRESENTATIONS 2A. Proclamation - American Red Cross Month -March 2001 Council Minutes March 8,2001 Page 2 Mayor Pro Tem Garcia read a Proclamation proclaiming March 2001 as American Red Cross Month in the City of Grand Terrace urging all people in communities to show support for the local chapter and to become active participants in advancing the noble mission of the Red Cross, which has been a most important contributor to the welfare of our communities. Mayor Buchanan presented it to a representative of the American Red Cross. CONSENT CALENDAR CC-2001-22 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. C0104 and C0105 3B. Ratify 03-08-01 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 02-08-2001 Minutes PUBLIC COMNWNT - None ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of January 2, 2001 CC-2001-23 MOTION BY COUNCIL,MEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the January 2, 2001 Minutes of the Emergency Operations Committee. 2. Crime Prevention Committee a. Minutes of January 8, 2001 CC-2001-24 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the January 8, 2001 Minutes of the Crime Prevention Committee. 3. Historical and Cultural Activities Committee a. Minutes of February 5, 2001 CC-2001-25 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the February 5, 2001 Minutes of the Historical and Cultural Activities Committee. ' Council Minutes March 8,2001 Page 3 COUNCIL REPORTS Mayor Pro Tem Garcia, reported that the Chamber of Commerce is hosting several Grand Openings and Ribbon Cutting Ceremonies. She reported that Little League will have their opening ceremonies on March 24,2001. She indicated that anyone interested in Gymnastics for ages 3 -5 should contact the City. On March 27, 2001 SCAG will be doing Transportation Impacts 2001 where all of the City Managers and Councilmembers of all of the Cities in San Bernardino County are invited to participate from 8:00 a.m. to 10:00 a.m. at the Fontana Civic Auditorium. She encouraged everyone to attend. Councilmember Hilkey,reported that there was an incident that occurred near Terrace View Elementary School and requested that Lt. Carr give a recap of the incident. Lt. Carr, Sheriff's Department indicated that at approximately 11:00 a.m. on Wednesday morning two children from the City of Grand Terrace ages 10 and 11 were riding their bicycles in the area of Mt. Vernon and Brentwood. At some point they were confronted by an individual that demanded that they return his bicycle and produced what appeared to be a handgun. One of the children ran and got his mother. His mother directed him to call 911 and she went to the scene. The Grand Terrace Deputy was on another call and arrest in town r so there were a couple of County cars and one Loma Linda car that responded. They were able to identify the individual and conducted a search at the scene and they were unable to locate a weapon to substantiate the story. They continued the investigation into the evening. Two deputies were sent out to two residences where the children were re-interviewed. A Detective, Sergeant and two detectives out of Central Station began the investigation again at 6:00 a.m. this morning and conducted an intensive search of all of the area affected' including moving manhole covers and going into the sewers. He is pleased to say that the detectives were able to locate the weapon at a residence in Colton. It looks a lot like a real Smith and Wesson automatic,however,it is actually a BB Gun. They recovered the weapon and the detectives and street team picked up the suspect and he is in the process of being interviewed at the station. He is looking at felony charges. They are running the process of CALID to gain a positive identification on the suspect. He indicated-that he is confident that he will be charged with felonies. He was the only individual that was involved,he is in custody and no.one was hurt. Councilmember Hilkev, he thanked the Department for their quick response. He reported that Omnitrans pulled the dial-a-cab two years ago with the promise to replace it with a Smart Shuttle that has yet to be invented. He reported that the Smart Shuttles that were expected in Fall are hot going to happen. He indicated his dissatisfaction with the situation and reported that he will be meeting with the General Manager the following day. SANBAG did join in on a law suit with SCAG on the count on low and moderate homes in the Inland area. The General Manager with SANBAG will be. scheduling an appointment with the General Manager of RCTC ,Mullings and Hannsberger to discuss the coordination of the Council Minutes March 8,2001 Paoe 4 215 improvements. He indicated that Council met with the County Library on the possibility of a grant proposal. He questioned whether the City will take the lead and plan a library and put it in place so that we can get first picks on the potential grant. City Manager Schwab,indicated that they have made it somewhat clear that there should be some steps towards enabling land being acquired or at least identifying some land for a potential building, however, they indicated that the actual process to put the application in would not be around for another year. He indicated that when he sends a letter of interest to the County Librarian he will request clarification on what will give us an advantage. Councilmember Hilkey, reported that JoAnn Johnson had a nice write up in the Press Enterprise and congratulated her. SANBAG came up with a list of rail road crossings for the increased rail traffic through San Bernardino due to the Alameda Corridor. They are in the process of prioritizing and funding the list for the crossings. The staff at SANBAG added to the list the Main Street crossing in Grand Terrace for possible AB2829 funding. He thanked the staff at SANBAG. He thanked Councilmember Larkin for coming up with the Grand Terrace stickers. Councilmember Larkin,thanked staff for the minutes of the City Staff meeting. He feels that they are informative and feels that it is a good way of keeping Council up to date on the projects that staff is working on and a better understanding. He reminded everyone that the Historical and Cultural Activities Committee will be hosting the Art Show on May 6,2001. He congratulated Frank Ferr6 on his appointment to Riverside Highland Water Company Board of Directors. He also congratulated JoAnn Johnson on the article in the Press Enterprise. He shared the decals that he had made in an effort to promote Grand Terrace and anyone that would like one can get them from the City Clerk's Department and that they are free. Councilmember Ferre, thanked staff for the article on the Spring Mountain Ranch that was in the Blue Mountain Outlook. She thanked Lt.Carr,Tanya Cahill,SSSO and the Sheriff's Department for the work that they did on the incident that took place near Terrace View. Mayor Buchanan, reported that he will throw the first pitch for the Little League at the opening ceremonies on March 24, 2001 at Pico Park and encouraged everyone to attended. He indicated that the Grand Terrace Seniors gave the Council very nice writing pens: He reported that Virgil Barham, Director of Building and Safety, Public Works and Housing retired. He was an important member of the team and will be missed. City Manager Schwab,introduced Jerry Glander who will be taking over for Virgil Barham. He stated that Jerry has worked for the City for quite sometime as a building inspector.With the retirement of Virgil Barham, Jerry Glander has stepped up and allows the process to continue with very little interruption. Council Minutes March 8,2001 Page 5 PUBLIC HEARING 6A. CDBG Funding Awards - 2001-2002 Program Year Assistant City Manager Donlevy,gave a brief presentation on the program and indicated that t _ the following is a list of projects that staff is recommending for funding: 1. County of San Bernardino Library (Public Service): $3,200.00 2. Department of Aging and Adult Services (Home Meal Program): $2,000.00 3. Elder Citizens Protection Inc./Shopping for Seniors: $500.00 Councilmember Larkin, indicated that he would like to see some type of report that shows how many residents benefit from the funded projects. Assistant City Manager Donlevy, responded that he will definitely provide a report to th,.: Council on the number of residents that benefit from the programs. Councilmember Hilkev, expressed his concern with reducing the amount funded to the library and questioned whether or not we could some way audit the programs that are funded. Assistant City Manager Donlevy,responded that he spoke to the County librarian regarding the amount he was proposing for funding of the literacy program. He indicated that the County Librarian felt that the amount of$3,200 was adequate and there would not be a cut in the service provided with the funding of the reduced amount. Mayor Buchanan opened discussion to the public. Tray Green,Founder and Chairman for Shopping for Seniors, thanked Mr. Donlevy for the support and belief in the program. He gave a brief background of his program and indicated that he would appreciate any support that the City can give. JoAnn Johnson, indicated that she feels that the Shopping for Seniors and the Home Meal Program are both excellent and valuable services to the community. Councilmember Ferre,questioned whether someone could use both the Home Meal Program and the Shopping for Seniors program. Mr. Green, indicated that he feels that it is highly unlikely that this type of situation would take place. Mayor Pro Tem Garcia, questioned what the individuals that are on the waiting list fu_ Shopping for Seniors are doing. Council Minutes March 8,2001 Page 6 Mr. Green, responded that they are probably receiving the Home Meal Program or going without. Mayor Pro Tem Garcia, questioned what amount would be needed to cover the cost of the service and how is it decided who will get served. Mr. Green, responded that the amount of funding determines the number of people that can be served. He indicated that they cover a large area. Mayor Buchanan returned discussion to the Council. CC-2001-26 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the following list of projects and allocations for the 2001-2002 CDBG Funding Year and authorize staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development: 1. County of San Bernardino Library (Public Service): $4,200 00 2. Department of Aging and Adult Services (Home Meal Program): $1,000 00 3. Elder Citizens Protection IncJShopping for Seniors: $500 00 UNFINISHED BUSINESS - None NEW BUSINESS 8A. Mid Year Budget Adjustments -FY 2000-2001 CC-2001-27 MOTION BY COUNCILMEMBER HII.KEY,SECOND BY COUNCILMEM 3ER FERRE, CARRIED 5-0,to approve the following 2000-2001 Budget Adjustments: 1) Increase Estimated Revenues by 540,568 in the General Fund for State ERAF reimbursement as outlined in the attached Schedule A. 2) Increase Estimated Revenues by $227,000 in the Bike Lane Fund for grant project reimbursement, $182,788 in three law enforcement grants and $96,489 traffic congestion grant, as outlined in the attached Schedule A. 3) Increase Estimated Revenues by project reimbursement of$45,089 and a Gas Tax transfer to the Street Capital Fund for$20,825 as outlined in the attached Schedule A. 4) Appropriate$25,485 in unreserved,available General Fund Balance to fund mid year budget adjustments as outlined in the attached Schedule B and to set aside the Law Enforcement CLEEP Grant revenue of$104,684 for future restricted purchases. Council Minutes March 8,2001 Page 7 5) Appropriate the $227,000 Bike Lane Grant in the Bike Lane Fund as listed in the attached Schedule B. 6) Approve the Gas Tax Fund transfer of$20,825 for the traffic calming project in the Street Capital Fund, and $3,790 additional street light expense as shown on the attached Schedule B. 7) Appropriate $10,000 for additional sewer engineering and $15,000 for additional sewer maintenance as outlined in the attached Schedule B. 8) Appropriate $62,007 in the Barton Road Bridge Project Fund to cover outstanding bridge administration purchase order #6952 per the attached Schedule B. 8C. Council Benefits CC-2001-28 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to clarify the action that took place on June 25, 1998 to read as follows: That the City will pay for medical insurance for Councilmembers with 3 consecutive terms or 12 years of service and have reached the age of 60 until the individual's 65`h birthday when they would be eligible for Medicare and direct staff to prepare a resolution indicating the clarification. i 8D. Grand Terrace Days Street Fair, June 2, 2001 It was the consensus of the Council to hold a Grand Terrace Days Street Merchant Fair on June 2, 2001 and directed staff to come up with an alternate route in order to hold a parade. 8E. Adelphia Internet Access Update Joe Collera, Interim Sales Manager for Adelphia Systems, he indicated that Adelphia now provides genuine two way interactive digital cable television. He introduced Rob Delleo, Interim General Manager to give an update on Internet Access. Rob Delleo,Interim General Manager provided a video presentation on the level of support that Adelphia provides for high speed data. He gave an update on the launch of Powerlink that should be up and running by Third Quarter 2001. It was the consensus of the Council to get a written response from Adelphia with regards to the breach of the franchise agreement due to their inability to provide the promised service of providing high speed cable modem access to the residents of Grand Terrace. 8F. Spring Mountain Ranch Discussion Mayor-Buchanan indicated that he would be abstaining from item 8F. Spring Mountain Council Minutes March 8,2001 Page 8 Ranch Discussion Ed Fitzpatrick, Director of Development for Eastbridge Partners, Developers for Spring Mountain Ranch gave a brief overview of the Spring Mountain Ranch Development and went over the concerns and comments that have been made by the City of Grand Terrace with regards to the project. They feel that they have designed the project to be as ` environmentally sensitive as .possible. They feel that it is a good project that is heavily supported. It will be'a state of the art Smart Community. He indicated that they are willing and would like to work with the City to try and resolve the issues that have been raised. CLOSED SESSION 9A. Personnel Matters Mayor Buchanan announced that the Council met in Closed Session to discuss Personnel Matters and there was no reportable action. 9B. Potential Litigation - Spring Mountain Ranch Mayor Buchanan indicated that he would be abstaining from item 9B. Potential litigation- Spring Mountain Ranch. Mayor Pro Tem Garcia announced that the Council met in Closed Session to discuss Potential Litigation - Spring Mountain Ranch and there was no reportable action. a ORDER OF ADJOURNMENT Mayor Buchanan •adjourned the City Council Meeting at 11:43 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, March 22, 2001 at 6:00 p.m. CITY CLERK of the.City of Grand Terrace MAYOR of the City of Grand Terrace City of Grand Terrace SCHEDULE A CRA of Grand Terrace Midyear Budget Adiustment Requests-Revenue Estimates Fiscal Year 2000-2001 (711/00 to 6/30/2001) Account Description Amount 1) Adjust Estimated Revenue for ERAF received 10-300-15 ERAF Reimbursement $40,568 from the State of California for FY00-01 2) Adjust Estimated Revenue for unanticipated 10-300-20 OCJP Local Law Enforcement $7,870 Office of Criminal Justice Grant for Sheriff- Oriented Policing 3) Adjust Estimated Revenue for unanticipated 10-300-21 CLEEP Grant $104,684 California Law Enforcement Equipment Program ~ High Technology Grant 4) Adjust Estimated Revenue for unanticipated 11-300-02 AB2928 Traffic Grant $96,489 Traffic Congestion Grant 5) Adjust Revenue for additional COPS allocation 14-300-01 COPS Grant $70,234 (Citizens'Option For Public Safety-AB1913) 6) Adjust Estimated Revenue for unanticipated 16-500-02 FEMA Reimbursement $6,927 FEMA Reimbursement 7) Adjust Estimated Revenue for Bike Lane Grant- 44-255 Art 3 Bike Lane Grant $227,000 for Staging Areas on Barton&Mt Vernon 8) Adjust Estimated Revenue for additional 47-100-00 State Reimbursement $36,324 reimbursement for Barton Road Bridge Project 47-100-02 City of Colton Reimbursement $1,838 9) Additional Gas Tax Transfer required for 46-300-16 Transfer From Gas Tax Fund $20,825 Brentwood Traffic Calming Project 10) Transfer to CRA Fund 33 to provide 33-700-99 Transfer From CRA Project Fund 32 $76,695 debt service coverage ; GRAND TOTAL ADJUSTMENTS $689,454 City of Grand Terrace SCHEDULE,B CRA of Grand Terrace Midyear Budget Adiustment Requests-EXPENDITURES Fiscal Year 2000-2001 (7/1/00 to 6/30/2001) Account Description Amount 1) Additional appropriation for City Housing 10-370-250 Contractual Services $6,000 Element Update 2) Additional appropriation for development 10-370-250 Contractual Services $13,500 review services(TEP&Addington Engineers) 3) To appropriate Article•3 Bike Lane Grant 44-620-xxx Development&Construction $227,000 for staging areas on Barton &Mt Vernon 4) Additional appropriation for,camera system 10-125-250 City Clerk-Professional Svs $400 operator at City Council meetings 5) To appropriate and reserve CLEEP 10-410-xxx Law Enforcement Equipment $104,684 Grant(Law Enforcement Equipment- High Technology Grant) 6) To approve transfer of gas tax funds for 16-998-000 Gas Tax Transfers Out $20,825 traffic calming expenditures 7) Additional appropriation for engineering 21-601-000 Sewer Engineering $10,000 & maintenance in the sewer fund 21-602'-000 Sewer Rodding/Maintenance $15,000 8) Additional appropriation for projected 10-190-238 Civic Center Utilities $3,250 increase in gas and electric expenditures '10440-238 Child Care Utilities $930 Increase electric 15%&natural gas 50% 10450-238 Park Maintenance Utilities $585 for second half of FY00-01 10=805-238 Senior Center Utilities $820 16-510-238 Gas Tax Street&Signal Lighting- $3,790 9) Additional appropriation for Barton 47-250-001 Engineering Contract $62,007 Bridge Project puechase order#6952 10) Appropriation for CRA pass-thru analysis, -,32-370-250 Professional%Special Services $15,000 from present to'end of debt sys&project`lfe,',` 11) To approve transfer of CRA Project Funds to"k -=327998-000.'' .Transfer to.CRA Fund 33 $76,695 provide debt service coverage " GRAND TOTAL ADJUSTMENTS $560,486 • `J f Schedule B - Mid Year EXDenditure AdiustnnPnts Ann,. -14: STAFF REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE: March 22, 2001 SUBJECT: REJECT LIABILITY CLAIM GTLC-01-03 (Paul Courville Trucking) L ' The City of Grand Terrace has received a claim(GTLC-01-03)for damage to personal property. Mr. Doyle is claiming damage to his vehicle due to a roadway collapse. 'Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. r r� Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-01-03 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM N0. 3E �2. THE MATTO COMPANIES R F ---i & A5sor•=-ES R F & A_Su --:s IA=!zo%Al I• R F 'A---_i & AsSOC=ES (CAuFOR•..-A L;BE?-'r I-,SLR.A\CE SE? 1%C John Donlevy Assistant City Manager City of Grand Terrace 22795 Barton Road , Grand Terrace, CA 92313 Ck/te J February 16, 2001 ojy�M�N�Tr ?�OJ sFRy��fs Insured: Paul Courville Trucking Date of Loss: 1-11-01 File No: 475288 Dear Mr. Donlevy: This letter will serve to place you on formal notice of our subrogation claim against the City of Grand Terrace. On January 11, 2001, our insured sustained property damage in the amount of$11,847.25 when a section of roadway on Terrace Avenue collapsed beneath his 1988 Peterbilt. We have paid for our insured's loss and now look to the City of Grand Terrace for reimbursement based on the City's negligent construction and/or maintenance of the roadway in question. Copies of our appraisals of our insured's damages are enclosed in support of our claim. Please name our principle, Westport Insurance Corporation, in payment of this claim and mail your check to Liberty Insurance Services. Sincerely, Tom Strelec LIBERTY INSURANCE SERVICES, INC ONE U,,ioN SQLARE. 600 UNMERSITY STREET.SLITS 300. SUOTLE. WA 98101.4195. (206) 682.0991 F-1.X(206) 676.7928 CITY OF GRAND TERRI.Ct CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE MAR 13 2001 Regular Meeting MINUTES CITY CLERK February 12, 2001 The Grand Terrace Crime Prevention Committee met'for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Philomene Spisak, Chairperson, JoAnn Johnson, Vice Chairperson, Claire McElwee, Dottie Raborn, Lewis Neeb and Dick Rollins. MEMBERS ABSENT: Hugh Forbes. CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Sheriffs Specialist, Community Services Officer and Lieutenant Rick Carr, Sheriff Department. GUEST PRESENT: Bob Stewart, Citizen Patrol member. AGENDA: The Agenda of the meeting was reviewed by the members present for their approval. Claire McElwee made the motion to accept as written with Lewis Neeb making the second. The motion carried. g LUTES: The minutes from the January 8 meeting were distributed to the members present for their approval. Lewis Neeb made the motion to accept as written with JoAnn Johnson making the second. The motion carried unanimously. BUDGET: Dottie Raborn reported that as of February I'an amount of$37.47 had been spent out of the committee's budget for office items leaving a balance of$6,113.31. UNFINISHED BUSINESS: A price of$59.95 for measuring Roll-A-Tapes to be put in patrol vehicles to be used at accident scenes was submitted. Use of these tapes would have to be approved prior to purchase. NEW BUSINESS: 1. Lt Carr reported on various crimes reported within the city for the month of January. 2. Discussion on the upcoming Grand Terrace Days program planned in June revolved around the problem of limited use of the Middle School Campus due to the number of portable classrooms having been installed. More emphasis was considered on the use of Rollins Park in view of parking availability and rest-room facilities. It was suggested that perhaps City Staff and Council members could come up with some ideas. The committee feels that more emphasis should be placed on public COUNCIL AGENDA ITEM NO. 10 safety rather than entertainment. There being no further business to discuss the meeting was adjourned at 1915 hours. Respectfully submitted RICHARD H. ROLLINS Recording Secretary JF c17r RAND TER Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: MARCH 22, 2001 SUBJECT: NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM: POLICY AND PROCEDURES NO FUNDING REQUIRED BACKGROUND: At the February 8, 2001 meeting, the City Council was presented a report establishing guidelines for implementation of Neighborhood Traffic Management and Calming. At the meeting, staff was requested to revise the•program to address the following issues: 1. Review of requests for Traffic Calming 2. Temporary measures 3. Payment for measures �- ' Staff has revised the program for consideration at this meeting. DISCUSSION: Staff has revised the policies and resolution to reflect the following changes: Review of Traffic Calming Requests: Staff is proposing that a Traffic Committee be established which will review a variety of issues relevant to the City of Grand Terrace. Membership would consist primarily of Staff, the Sheriffs Department and a member appointed by the City Council (possibly a Councilmember, Planning Commissioner or a citizen). Part of their responsibility would be to consider the requests from residents for the traffic calming. The Traffic Committee would meet every other month and requests from the public would be added to the agenda. Temporary Measures: Due to the obvious expense of the installation and maintenance of the installation of temporary measures, Staff has eliminated this option from,the procedure. I COUNCIL AGENDA ITEM 7A Neighborhood Traffic Management and Calming Program Agenda Report March 22, 2001 Page 2 of 2 Payment for Measures: Under the revised policy, the.burden of payment for design and construction would be that of the residents. Staff has submitted a "redlined" resolution for the review of the City Council. If approved, the resolution will be amended to include the deletions.- RECOMMENDATION: , That the City Council: 1. Authorize the establishment of a Traffic Committee and direct Staff to present a resolution including goals, duties and membership; 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A POLICY FOR NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM FOR RESIDENTIAL PUBLIC STREETS 3. Approve the Neighborhood Traffic Management and Calming Program Handbook for use by Staff in informing residents regarding the City's Program and Policy. FISCAL IMPACT: Staff will be recommending that a Traffic Calming Budget of$3,000 be included in the FY 2001-02 Capital Improvement Program Budget. This will be presented in the upcoming budget process. r ' c�Tr Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: FEBRUARY 8, 2001 SUBJECT: NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM: POLICY AND PROCEDURES NO FUNDING REQUIRED .BACKGROUND: In June, 2000, the City of Grand Terrace addressed concerns expressed by residents on Brentwood St. who were concerned regarding traffic issues along their street. Specifically, residents requested options to slow through traffic on the street. Over the course of approximately 3 months, Staff held a variety of meetings with the residents and worked with our contract traffic engineer to develop options for slowing the traffic. The result of the efforts was the installation of speed humps and Stop signs on the street. During the approval process, the Council requested that Staff bring a formal policy and process for Traffic Calming at the January 25, 2001 meeting. DISCUSSION: During the Brentwood St.-Project, Staff and the City Council essentially worked without established guidelines or policies to guide it in the deliberations on the issue. Concerns expressed and discovered during the process included: • What criteria would be used by the City to determine the viability of implementing traffic calming measures on a street. • What is the process which would be utilized for residents to request traffic calming in their neighborhood. How will the requests be submitted and who will review the requests? • What justifications will be made to warrant the installation or implementation of traffic calming measures? • Who will pay for the studies and any improvements which.will be implemented in a neighborhood? Neighborhood Traffic Management and Calming Program Agenda Report February 8, 2001 Page 2 of 2 As the City Council found, the installation of the speed humps on Brentwood St. cost approximately $20,000 which was not previously included in the Capital Budget for the City. Also, a considerable amount of Staff and consulting engineer -time was incurred during the process. Recommendations for Neighborhood Traffic Management and Calming In order to proceed with a more structured process of reviewing requests'from the public regarding traffic issues, it is recommended that the City establish the following: 1. Traffic Committee: This would include the appointment of a citizens committee to review a combination-of traffic issues (accidents, studies, etc) and requests from neighborhoods for Neighborhood Traffic Management and Calming measures. 2. Neighborhood Traffic Management and Calming Policy This would establish qualifying criteria, a process for requesting measures, petition requirements and.an established review,process for neighborhoods. 3. Neighborhood-Traffic Management and Calming Prow am: A handbook which outlines the City's philosophies and options for traffic calming. These recommendations will serve as the foundation for our traffic calming program. Typically, this area will also be included,in the City's Capital' Improvement Program and conform with the General Plan's Circulation Element. The following is an overview of how the Policy will be implemented. Options available under the proposed Policy The City's Neighborhood Traffic Management and Calming Program offers 29 different options which are divided into four categories to reflect the levels of cost and restrictiveness to traffic flow. Levels 1 and 2, which do not involve physical changes to the street, can be implemented by the City and include such items as deploying the radar speed trailer to allow drivers to monitor their traffic speeds, directed Sheriff enforcement or posting signs restricting commercial vehicles from using the street. . Levels 3 and 4 require making physical change to the street using such devices as road narrowing or turn restriction medians. What kind of qualifying criteria does a city street have to meet to be covered by the City's Policy Neighborhood Traffic Management and Calming Program Agenda Report- February 8, 2001 Page 3 of 3 Requests for traffic calming measures will be considered if all of the following criteria are met: ■ The street must be primarily residential in nature with volumes equal to or exceeding 800 vehicles per day. ■ Public Safety Agencies do not have any major public safety concerns with the proposed changes. ■ The traffic flow modifications will not result in unreasonable liability., exposure for the City. ■ Significant amounts of traffic will not be diverted to other residential streets. ■ The requested action is authorized by legislative authority in State law. How would the Neighborhood Traffic Management process work The following process will be used by the City to address neighborhood traffic concerns: ■ A resident alerts the City about a problem area that specifically involves speeding or cut-through traffic. ■ The City. provides information to the resident.on the options available and asks the resident to complete and return the Neighborhood Action Request Form". The form must include a written description of the location of concern and requires signatures from at least seven separate residents per block of the impacted street(s). What will the City do to address the problem Once a Neighborhood Action Request form is returned, a neighborhood meeting may be scheduled to identify the concerns and issues. The item would be refered to the Traffic Committee and the City may prepare an existing condition traffic analysis. If requested by residents, Level 1 or Level 2 Traffic Calming options such as deploying the radar speed trailer or providing increased Sheriff enforcement will be quickly implemented by the City to address traffic concerns. If the Level 1 or Level 2 options are not adequate after being in-place for at'least six months, the City will conduct additional studies td determine whether further Level 3 or 4 measures such as speed humps or diverters are appropriate. This will include consulting the Sheriff and Fire Departments to determine if the street is critical to emergency vehicle response and, therefore, not eligible for certain options. Support by at least two thirds of the affected residents must be demonstrated through a petition process for Level 3 or Level 4 measures to be implemented. Neighborhood Traffic Management and�Calming Program Agenda Report- February 8, 2001 Page 4 of 4 The measures will be installed using temporary materials at City expense for a trial period of six months when appropriate environmental clearances have been obtained. After the trial period, residents may elect to have the. Level 3 or 4 devices,removed or made permanent at their expense if there is continued support by a two-thirds majority of the,residents. This can be accomplished by hiring a qualified consultant to prepare design plans and an approved contractor to install the measures under an encroachment permit-from the City. If a two- thirds majority of the residents elect to have the Level 3 or 4 devices installed permanently, but decide later on that the devices are not desirable, an encroachment permit will be issued to have the devices removed by an approved contractor at their own expense. What Procedures Must Be Followed to Submit a Petition The following procedures must be used for submitting a petition to the City to demonstrate support for Level 3 or 4 measures involving physical changes: ■ The technical feasibility of the proposed neighborhood traffic management and calming measures must be analyzed by the City. This review will include items such as conformance to State law, the Circulation Element of the City's General Plan, the type of street involved, compliance with engineering regulations, existing traffic conditions, projected traffic conditions and the potential for traffic diversion to adjacent streets. ■ The boundary of the area affected by the proposed changes must be identified by the City. The affected area will include, but not be limited to, those properties whose normal travel routes to and from the "affected area" are to be altered by the neighborhood traffic management and calming measures, and/or properties which are significantly impacted by traffic that is to be diverted. ■ Petitions submitted to the City must include a statement that all persons signing the petition acknowledge it is the City's policy.that they will be responsible for all costs directly associated with the construction,of permanent neighborhood traffic management and calming measures. This is necessary to facilitate the.funding of the ultimate improvements needed to permanently install the traffic flow modifications. The petition language must also clearly explain, and show on a drawing, the location, and exact nature of proposed changes. The petition.language and,attached drawing must be reviewed by the City's Traffic Committee prior to circulation to ensure its accuracy and ability to be understood. ■ The petition must be supported-by at least twothirds of the total number of citizens affected by the proposed changes in traffic flow. The citizens l Neighborhood Traffic Management and Calming Program Agenda Report- February 8, 2001 Page 5,of 5 should include property owners, tenants, business owners within the "affected area" who might be significantly affected by the proposed measure. Persons submitting petitions must demonstrate that they have contacted at least 90 percent of all affected persons who may need to use the street(s) on a daily basis. Program Handbook: Also prepared is the Neighborhood Traffic Management and Calming Program Handbook which will be used as an informational tool in presenting options to the public. This will serve as a policy guide in deliberating options by the Traffic Committee and for use by individual neighborhoods. RECOMMENDATION: That the City Council: 1. Authorize the establishment of a Traffic Committee and direct Staff to present a resolution including goals, duties and membership; 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A POLICY FOR NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING PROGRAM FOR RESIDENTIAL PUBLIC STREETS 3. Approve the Neighborhood Traffic Management and Calming Program Handbook for use by Staff in informing residents regarding the City's Program and Policy. FISCAL IMPACT: Staff is recommending that a Traffic Calming Budget be included in.the FY 2001- 02 Capital Improvement Program Budget. c RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A POLICY FOR NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING / PROGRAM FOR RESIDENTIAL PUBLIC STREETS BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: STATE LAW The State of California has preempted the field of traffic control (see section 21 of the Vehicle Code), and no local authority is allowed to enact or enforce any ordinance on the matters covered by the Vehicle Code unless expressly authorized by statute. It is the policy of the State that all persons have an equal right to use the streets and highways,and localities have no carte blanche and,absent express authority,may not determine which traffic shall and which shall not use streets. 1 Based upon this policy, in the absence of specific State legislative authority to the contrary, a city may not restrict the right to travel upon one of its streets to its residents or to other exempted drivers. Some examples in the Vehicle Code of such specific authority to regulate travel upon streets are: if the City Council determines the street is no longer needed for vehicular traffic [§21101(a)]; if needed to implement the Circulation Element of a General Plan [§ 21101(f)]; if due to criminal activity (§ 21101.4); regulating or prohibiting processions or assemblages [21100(a)]; and on streets dividing school grounds to protect students attending such school or school grounds. When a local agency decides to utilize the express delegation of such authority, the local agency may only utilize "official traffic control devices" authorized by the Vehicle Code Section 21400. Additionally, local authorities may not place gates or other selective devices on any street which deny or restrict the access of certain members of the public to the street,while permitting others unrestricted access to the street. PURPOSE OF POLICY Consistent with State law and policy, it is the general policy of the City to not allow temporary or permanent closure of any public street to vehicular traffic. Requests for implementation of Neighborhood Traffic Management and Calming measures on a public street will be considered, however, based on a petition which meets all the criteria and procedures outlined herein.The City will carefully review each request to ensure that the proposed location and attending circumstances meet all the criteria outlined in this policy and in State law. The purpose of this policy is to set forth the process and criteria by which implementation of Neighborhood Traffic Management and Calming measures public streets may be considered.The policy also identifies the conditions under which such measures may be enacted. This policy only applies to requests initiated by citizens. This policy will not apply to measures on public streets initiated by the City Council to address specific traffic safety issues or to comply with State and Federal standards and warrants. The goal of the Neighborhood Traffic Management and Calming program is to enhance and protect the quality of life in the City's neighborhoods by making them more safe for children, pedestrians,and residents living in these neighborhoods. NEIGHBORHOOD TRAFFIC MANAGEMENT AND CALMING MEASURES Neighborhood traffic management calming measures covered by this policy include all 'official traffic control devices" authorized by the California Vehicle Code. Some of the methods authorized in particular circumstances might include traffic islands, curbs, traffic barriers, or other roadway design features, removing or relocating traffic signals and one-way traffic flow. QUALIFYING CRITERIA Requests for the implementation of neighborhood management and calming measures on public streets will be considered by the City for those streets meeting all of the following criteria: 1 I a. The street should be primarily residential in nature. b Volumes are approximately equal to or exceed 800 vehicles per day c. Public Safety Agencies have not provided sufficient evidence of any major public safety concerns regarding the neighborhood traffic management and calming measures. d. The changes in traffic flow will not result in unreasonable liability exposure for the City. e. The requested action is authorized by legislative authority in State law. f. The changes in traffic flow will not divert significant amounts of traffic to other residential streets. NEIGHBORHOOD TRAFFIC MANAGEMENT PROCESS J The following process will be used by the City to address neighborhood traffic concerns: a. A resident alerts the City to a problem area. If the problem specifically involves speeding or cut-through traffic,the complaint is processed through the Neighborhood Traffic Management and Calming Program. b. If a.neighborhood meeting is requested, the City provides information to the resident as to the options available under the City's Program. The City instructs the resident to complete and return the Neighborhood Action Request Form. The form requests a written description of the location of concern and requires signatures from seven separate residents per block of the impacted street(s). c. If the form is -returned, the City schedules a neighborhood meeting to identify the concerns and issues. It is anticipated that a Traffic Committee from the City's Community Services Department, members of the Traffic Committee as well as a uniformed Sheriffs Deputy will �- attend the meeting. d. The City may prepare an existing condition traffic analysis. Level 1 or Level 2 Traffic calming options may be recommended by City staff to the residents living on the streets that have submitted Neighborhood Action Request forms at a follow-up neighborhood meeting. e. If the Level 1 or Level 2 options are not adequate after being in-place for an appropriate amount of time, the City may conduct after studies to determine whether further Level 3 or 4 measures are appropriate. This will include consulting the Sheriff and Fire Departments to determine if the street is critical to emergency vehicle response and, therefore,not eligible for certain options. the Gitywill implement Level afteF apffGpriate envifemental elemances have been ebtained. This A411 also fequife suppeA g. If residents elect to have the Level 3 or 4 devices installed peFinaaeady,they may be required to hire a qualified consultant to prepare design plans, and hire a contractor to install the measures permanently witlun 180 days under a City encroachment permit at their expense-9 :dents fail to plate nt installation within 190 days, the City has the to .wn..,...� ��.., �v.,�.:fin, , h. If the residents elect to have the Level 3 or 4 devices installed permanently, but decide later on that the devices are not desirable, an encroachment permit will be-issued by the City to allow them to have the devices removed by an approved contractor at their expense. 2 PETITION REQUIREMENTS l The following procedures must be followed for submitting a petition for Level 3 or Level 4 measures to the City: a. The City Traffic Committee will recommend and examine the technical feasibility and anticipated impacts of the proposed neighborhood traffic management and calming measures. This review will include items such as State law, the Circulation Element of the City's General Plan, the type of road or street involved, compliance with engineering regulations, existing traffic conditions, projected traffic conditions, the potential for traffic diversion to adjacent streets, impacts to emergency vehicle response times and the increased liability exposure for the City or conflicts with future planned improvements. b. The City Traffic Committee will determine the boundary of the "affected area" to be petitioned. The affected area will include but not be lirmted to those properties where normal travel routes to and from the "affected area" are to be altered by the neighborhood traffic management and calming measures. and/or properties which are significantly impacted by traffic that is to be diverted. c. The petition requesting the neighborhood traffic management and calming measures must be supported by a minimum of 67 percent of the total number of citizens affected by the proposed changes in traffic flow, as determined by the City Traffic Committee. The citizens should include property owners, tenants, business owners within the "affected area" who might be significantly affected by the proposed measure. Persons submitting petitions must attempt to contact all affected parties. At a minimum, 90 percent of all affected persons who may need to use the street(s) on a daily basis must be contacted for the petition to be accepted by the City. This requirement will be satisfied by signatures from 90 percent of the affected parties indicating support or non-support for the neighborhood traffic management and calming measures. d. At a minimum, petitions submitted to the City for review must include the following unless otherwise waived by the City Council: • A statement that all persons signing the petition acknowledge it is the City's policy that they will be responsible for all costs directly associated with the construction of permanent neighborhood traffic management and calming measures in order to facilitate the funding of the ultimate improvements needed to implement the street closure or traffic flow modifications. • The petition language must also clearly explain, and show on a drawing or plan, the location,and the nature of the proposed traffic flow modifications. • The petition language and attached drawing must be reviewed and approved by the City Traffic Committee prior to circulation to ensure its accuracy and ability to be clearly understood. A sample petition has been provided as an attachment to this policy. PETITION REVIEW PROCESS The following process will be used to review all petitions associated with a proposed neighborhood traffic management and calming measures: a. The City Traffic Committee will review any petition-to verify compliance with all petition requirements set forth above. Any petition not complying with these requirements will not be accepted for consideration. If the petition contains all of the required information under this 3 policy, a letter will be sent out by the City to all who signed the petition, affected property owners, tenants, and business owners requesting "verification df their support or opposition to the proposed neighborhood traffic management and calming measures by signing a signature sheet that is included in the letter., b. If the petition contains all of the required information under this policy, the proposed neighborhood traffic management calming measures will be referred to all affected public agencies in conjunction with the environmental review process. At a minimum, these agencies will include all City Departments, the local office of the California Highway Patrol, County Sheriff and Fire Departments, all affected local utility companies,Colton Joint Unified School District, the local office of California Department of Traffic and any other agencies affected by the traffic flow modification. c. If the petition contains all of the required information under this policy and can be properly verified, the City will proceed with implementing the Level 3 or Level 4 traffic flow modifications. SECTION 3:The City Council has the sole discretion,subject to all applicable laws, to approve,modify,continue or deny any traffic flow changes request regardless of any support or lack thereof via the petition process. SECTION 4: Based on the foregoing, the City Council of the City of Grand Terrace hereby adopts this resolution establishing a Opolicy relative to Neighborhood Traffic Management and Calming Program for residential public streets. PASSED AND ADOPTED this 22°d day of March,2001. ATTEST: City Clerk of the City of Grand Terrace of Mayor of the City of Grand Terrace and The City Council thereof. of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25'b day of January,2001,by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney 4 NEIGHBORHOOD ACTION REQUEST FORM NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM(NTMP) We, the undersigned, request a neighborhood meeting at the location stated below After reviewing this information, we believe our neighborhood traffic situation warrants the City's Neighborhood Traffic Management Program. The following signatures representing at least seven different residents in the neighborhood indicate the neighborhood's commitment to work with the YPNIPIP for a safer traffic environment within our neighborhood. Signature Address Phone(Day/Time) 1. 2. 3. 4. 5. 6. 7. 8. 9. Contact Name: ne: Address: Today's Date Neighborhood: Location of Concern: What concerns do you have at this location? Thank you for taking the time to complete the Neighborhood Action Request Form.After completing the form,please return it to Community Services Department, 22795 Barton Rd., Grand Terrace, CA 92313 5 PETITION TO MODIFY THE TRAFFIC FLOW ON BRETWOOD STREET BETWEEN PRESTON ST. AND MT. VERNON AVE BY THE INSTALLATION OF SPEED HUMPS DATE: AUGUST 23, 2000 -. BEFORE YOU SIGN THIS PETITION, KNOW WHAT YOU ARE SIGNING! PLEASE i BECOME INVOLVED ABOUT THE REQUEST FOR THE INSTALLATION OF SPEED HUMPS. We,the undersigned residents of the area shown on the attached map do/do not petition the City of Grand Terrace to install speed humps on Brentwood Street as shown on the attached drawing. All persons signing this petition do hereby certify that they reside within the area impacted by the proposed traffic flow change as shown on the attached map'. Our designated contact person is: Phone: SIGNATURE PRINT NAME PRINT ADDRESS POSITION ON PHONE SPEED HUMPS Z)Support Z1 Against 1 � ❑Support Against Support D Against J Support Z)Against D Support ❑Against Support Against Support Against J Support ❑Against Support 0 Against - 6 �RAMDTER c Community- and Economic Development Department ` STAFF '� REPORT CRA ITEM ( COUNCIL ITEM (X ) MEETING DATE: March 22, 2001 FUNDING REQUIRED: NO FUNDING REQUIRED : SUBJECT: Measure' 'T' ' Five-Year Capital Improvement Program (CIP) RECOMMENDATION: Move to adopt Resolution approving Measure "I" Capital Improvement Program Every Year, cities are required to update their Measure "I" Capital Improvement Program (CIP) in order to continue receiving related funds. Last year, we found some inconsistencies between the plan approved by the City Council 'and the invoices submitted by contractors performing the work. It took six months to clarify the issue.with the assistance of the San Bernardino Association of Governments (SANBAG) and the new Finance Director, Larry Ronnow. The results of this clarification confirmed,that our current Capital Improvement Program (CIP) is correct and conforming to Measure "I" guidelines. We have made no major changes from the plan as presented last year, and the proposed updated plan is attached for your review. Please also note that a new Capital Improvement Program, considering all capital improvement projects in the City including transportation and maintenance with its various funding sources, is tentatively scheduled to go to Planning Commission in April. We will then have opportunities to further prioritize projects or make changes. (For a complete list of all capital improvement projects, please refer to the February 28, 2001 workshop attachments.) At this time, staffs recommends the City Council move and approve the attached resolution and updated Measure "I" Capital Improvement Program. Attachment: Resolution with Measure "I" Five-year Capital Improvement Program 22795 Barton Road • Grand Terrace, California 923tW 1(2CA 1iTEM NO. )A RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WHEREAS, San Bernardino County voters approved passage of Measure I in November, 1989, authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax'applicable in the incorporated and unincorporated territory of the County of,San Bernardino, and WHEREAS., revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure ,Plans set forth in Ordinance No. 89-1 of the Authority, and WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction receiving revenue from the tax to expend those funds,pursuant to a Five-Year Capital Improvement Program and a Twenty-Year Transportation Plan adopted by resolution of the local jurisdiction, and- WHEREAS, the Twenty-Year Transportation-Plan has been previously adopted, and is on file with the Sam Bernardino Association of Governments (SANBAG), and NOW, THEREFORE, BE IT RESOLVED that: 1) The City Council of the City of Grand Terrace, State of California,hereby adopts the Measure I Five-Year Capital Improvement Program, a copy of which is attached to this resolution. 2) In case of an emergency, such as flooding or other major necessary road expenses, these funds could be reallocated. NOW,THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Grand Terrace, State of California, hereby adopts the Measure I Five-Year Capital Improvement Program PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 22nd day of March 2001: ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace, and of the City Council thereof. And of the Cite Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22nd day of March, 2001, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk Approved as to form: City Attorney WAUSERSTOMDEVASteven C\nteasure I res 3-1-1.doc City of Grand Terrace MEASURE I FIVE YEAR PLAN 2000/2005 (Adopted March, 2001) YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE 2000-03 Union Pacific Railroad Bridge at Barton Rd. Replacement and widening of $140,000 Bridge 2000-01 Michigan St. Upgrade to Major Highway Barton Rd. to Commerce Way & Signal Relocation $105,000 Upgrade Barton Rd. to Major 2000-01 Barton Rd. at Vivienda Highway incl. sidewalks and ADA ramp at the corner & $ 30,000 storm drain. l Mt. Vernon St. Upgrade to Secondary 2001-02 Grand Terrace Rd./Canal St. Highway w/raised median & (City entry) to 300 ft. South City entry sign $196,000 2000-01 Minona Dr. Full Street Reconstruction $ 29,032 Kingston St. to Eton Dr. 2000-01 Holly St. Pavement Rehab - OS $ 31,589 Eton Dr. to Arliss Dr. 2000-01 Fairburn Dr. Full Street Reconstruction -$ 55,186 Kingston St. to Miriam Way 2001-02 Arliss Ct. Full Street Reconstruction $ 13,569 Arliss Dr. to north end YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE 2001702 Arliss Dell Pavement Rehab. - OS $ 8,379 Arliss Dr. to north end 2001-02 Arliss Dr. Pavement Rehab. — OS $ 13,733 Arliss Dell to Eton Dr. 2001-02 Arliss Dr. Pavement Rehab. — OS $ 16,543 Preston St. to Arliss Dell 2001-02 Arliss Dr. Pavement Rehab. — OS $ 22,047 Eton Dr. to Arliss Way 2002-03 Michigan St. Full Street Reconstruction $ 15,880 Flamingo St. to Pico St. 2002-03 Michigan St. Pavement Rehab. — OS $78,541 Pico St.,to Van Buren St. 2003-04 City-Wide Slurry Program 2 $ 90,000 - 2004-05 Raven Way Pavement Rehab. — OS $ 47,178 _ Wilmac Ave. to Oriole St. - 2004-05 Raven Way Pavement Rehab. — OS $ 26,361 Michigan St. to Vivienda Ave. 2004-05 Vivienda Ave. Pavement Rehab. — OS $ 26,584 Tanager St. to Pico St. TOTAL $945,622 Contact: Patrizia Materassi SANBAG's Measure I Revenue Estimate (5 yrs.) $ 849,022 909-430-2247 Fund Balance as of June 30,.2000 681,577 TOTAL $1,530,599 Notes: At least 30-50% of overall Measure I revenues shall be allocated to complete the City's General Plan Circulation Element (transportation/traffic projects). The remaining 50-70% will be allocated to the Street Rehabilitation/Reconstruction Program. 1= Transportation/Traffic Projects 2= Max. expenditures of general program categories shall not exceed 50% of SANBAG's total annual forecast revenue for the jurisdiction. OS= Overlay with structural support WIUSERSICOMDEV\Steven CWIEASURE 1 02-20-01.doc Finance Department c1Tr RAND TER C Staff Report 1 CRA ITEM( ) COUNCIL ITEM (X) MEETING DATE : March'22, 2001 AGENDA ITEM SUBJECT: BUDGET HEARING DATES FOR FY 2001 - 2002 PRELIMINARY BUDGET FUNDING REQUIRED NO FUNDING REQUIRED XX c -- DISCUSSION: The City Council traditionally sets two dates for budget hearings oo preliminai} departmental budget requests. The FY01-02 Budget Calendar-is attached. RECONIlyIENDATION: r That the City Council select two dates for public meetings to consider the FY 2001 - 2002 Preliminary Budget. Recommended dates are between April 30 and May 25, 2001. COUNCIL AGENDA ITEM N0,1 ��j CITY . CRAMP TERR CE DATE: February 7, 2001 To: City Council Members, City Manager, Department Heads, And Committee Members From: Larry Ronnow, Finance Director RE: Budget Calendar - FY2001-2002 February 8, 2001 Budget Worksheet Forms Printouts indicating FY 99-00 budget and actual by account, current year budget and year to date actual, and a blank column to be filled in for FY 2001-2002. February 8 Current Fiscal Year-To-Date Actual Expenditure Summary Reports ThroughJanuary, 2001 (7 months Distributed. (Due to volume of paper involved, Detail Reports will be produced on request.) Printout of current fiscal.year activity is distributed for analysis purposes. March 8 Completed Budget Worksheet Forms are Returned to Finance Director. Expenditure totals are compiled and consolidated, revenues are estimated and fund balances determined for 1st draft of FY2001-2002 Budget. March 19 - 20 1st Budget Draft Review by City Manager March 21 - 26 City Manager - Department Head Budget Meetings City Manager and Finance Director Meet with Department Heads to discuss budget requests. March 22 Council sets Budget Hearing Date(s) Council sets date(s) for public meeting,(s) to consider FY 2001-2002 Budget. Recommended dates are between April 30 - May 25, 2001. 4,T, STAFF REPORT �RAfID TE C CITY MANAGER ' S DEPARTMENT - ' CRA ITEM ( )" COUNCIL ITEM ( X) MEETING DATE: March 22, 2001 SUBJECT: Memorandum of Understanding Between The Foundation. for California State University, San Bernardino and the City of Grand Terrace FUNDING REQUIRED NO FUNDING REQUIRED X City staff has been working with President Al Kamig of California State University San Bernardino (CSUSB). The purpose of our meetings have been to coordinate staff from the University,the local city staff from the San Bernardino County Inland Empire cities and cable personnel,to explore the feasibility of creating a non-affiliate local broadcast channel utilizing the capacity-that all the cities currently have through their public or government access charnel. The group agrees that our area contains a void when it comes to news production and outreach at a local level. Because we are overshadowed by the Los Angeles affiliated broadcasts very little about the Inland Empire is covered and that which does get covered tends to be negative. Viewers in the greater Los Angeles area see the Inland Empire commonly portrayed as a less than desirable area to work and live in. CSUSB has received a multi million dollar grant from the department of the Navy to provide start up costs and launch the initial funding of the effort. It is anticipated that further grants will be obtained and also to seek private funding for sponsorship of programs similar to PBS but not in competition with.PBS. There is a variety of programming anticipated to be carried, including but not limited to distance learning, local cultural and"sporting events, as well as other items of general interest to Inland Empire viewers. As the Council is aware, currently the government access channel for Grand Terrace carries the Council meetings live and the balance of the time our Community Bulletin Board. Staff sees,a definite benefit to our cable subscribers in the opportunity to offer an alternative to what we currently provide, however,the MOU clearly states that City originated programming will take precedent over the joint efforts program. There is no cost for the City to participate and this execution of the MOU does not obligate us to any cost now or in the future. The CSUSB"MOU is asking that someone from the City of Grand Terrace be designated to their advisory board for this project and also to name a.staff member as liaison. Currently the City COUNCIL AGENDA ITEM NO� �� Manager has been acting as the staff representative and unless a member of the Council wishes to become active the City Manager can continue as the advisory representative. Staff currently sees no disadvantage to joining in this project with CSUSB and should there come a time when we either disagree about programming or some other issue, we have the option to terminate with a 90 day notice with no cause. STAFF RECOMMENDATION: 1. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE FOUNDATION FOR CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO AND THE CITY OF GRAND TERRACE. 2. COUNCIL DESIGNATE A-STAFF REPRESENTATIVE AS STAFF LIAISON 3. COUNCIL DESIGNATE EITHER A COUNCIL OR STAFF-REPRESENTATIVE TO THE ADVISORY BOARD MEMORANDUM OF UNDERSTANDING BETWEEN THE FOUNDATION FOR CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO AND [CITIES] WHEREAS,the Cities of (hereinafter the CITIES) r each operates a Public, Education and/or Government channel via its local cable franchise; and WHEREAS,the CITIES would like to provide the public with more locally originated programming - focusing on regional interests and concerns via their Public,Education and/or Government channels; and WHEREAS, California State University, San Bernardino (hereinafter the UNIVERSIT19 wishes,as part of its public service mission, to offer relevant informational and educational television programming to the public in the greater San Bernardino Valley area; and WHEREAS, the CITIES and the UNIVERSITY desire to enter into this Memorandum of Understanding (hereinafter the AGREEMENT) whereby the UNIVERSITY will direct and coordinate the production and transmission of programming, including —but not limited, —to business, community, cultural and news programs as well as.educational courses and distance learning, which will be appropriate for cablecast on the CITIES' Public, Education and/or Government channels during specified time slots; NOW THEREFORE, the UNIVERSITY and the CITIES agree as follows: I. The CITIES and the UNIVERSITY shall cooperate with and among each other in order for the CITIES to make available to the UNIVERSITY designated and agreed-to time slots every day on their Public, Education and/or Government channel for programming produced for regional viewership and coordinated by the UNIVERSITY. The designated and agreed- to time slots are as follows: [Monday through Sunday from 7-11 p.m., year around, as much as is needed for available programming; and possible additional programming during other hours of the day to be determined by each participating city] 2. These designated time slots will insure that all viewers will have access to the same programming virtually at the same time, except when, in a given city's discretion, local cablecasts take precedence over UNIVERSITY programming. In this manner a network will Page 1 of 3 be created for the greater San Bernardino Valley community (hereinafter NETWORK). 3. To the extent they bear no burden of costs related thereto, and to the extent they are able to make PEG access available, the CITIES shall make such time slots available at no cost to the UNIVERSITY. 4. Each of the parties hereto shall be free to withdraw from this Agreement at its sole and absolute discretion if at least ninety (90) days written notice is given to all other parties hereto. -- 5. An advisory board will be created to provide advice on the continuing development of NETWORK programming. Said board shall consist of one representative from each CITY. 6. The UNIVERSITY shall be responsible for administration of budget, direction and coordination of the personnel, equipment, facilities, and operations necessary to produce programming and transmission for regular cablecasting on the NETWORK to include some interactivity between the programs and viewers. 7. CITIES shall each designate one staff member to be the contact for this Agreement. 8. The UNIVERSITY shall be responsible for damages caused by the acts or omissions of its officers, employees, or agents that occur in relation to this Agreement. Likewise, each city that is a signatory to this agreement shall be responsible for damages caused by the acts or omissions of its officers;employees, or agents that occur in relation to this Agreement. The intent of this paragraph is that each party shall be responsible for any damages caused by its own negligence that may arise out of or be in connection with this Agreement. 9. This Agreement may be amended in writing by the mutual agreement of the UNIVERSITY and CITIES. By signing below, UNIVERSITY and CITIES manifest their agreement to all of the foregoing provisions of this Agreement. THE BOARD OF TRUSTEES OF CITY 1 THE CALIFORNIA STATE UNIVERSITY By: By: Its Its CITY 2 CITY 3 Page 2 of 3 By: By: Its Its CITY 4 CITY 5 By: By: Its Its Page 3 of 3 STAFF =::R:EP0R-T = CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: MARCH 22, 2001 FUNDING REQUIRED: NO FUNDING REQUIRED : [I(, SUBJECT: Dedication requirements for proposed garage for Jeffrey McConnell, 21758 Walnut Avenue RECOMMENDATION: Background: Mr. Jeffrey McConnell proposes to build a garage for the above referenced property he recently purchased. The property is located at the northeast corner of Walnut and Maple Avenues, north of the Stater Brothers Distribution Center. Currently, there is no garage, and Mr. McConnell wants to build one with 576 square feet for two cars plus extra room for a workshop and storage. The General Plan land use designation is Low Density Residential and the zoning is R1- 7.2 (Single Family)-with the AG (Agricultural Overlay District). The subject property has two existing dwellings that were built before the incorporation of Grand Terrace. as a city. The Grand Terrace General Plan Circulation Element designates both Walnut and Maple Avenues as 'local' streets with an ultimate right=of-way of sixty (60') feet, or thirty (30') feet from the centerline. However, both streets in the vicinity of Mr. McConnell's property are only dedicated to twenty (20') feet from the centerline. Only four properties along Walnut Avenue have made the full dedications, and none of the streets in the neighborhood have been improved to the sixty (60') foot standard. The Stater Brothers distribution center property has also only dedicated twenty (20') feet from the centerline of Walnut Avenue. ,The Grand Terrace Municipal Code Chapter 15.28 - ARTICLES I and II (Sections 15.28.080 — 15.28.120) requires street dedications and improvements per the adopted General Plan Circulation Element for new residential construction and residential additions. The applicable sections of the Municipal Code are attached. Mr. McConnell is opposed to these requirements and his letter to the City Council is attached. CC--J!NCIL AGENDA ITEM N07 �� Discussion: The Municipal Code is not clear that a detached garage constitutes new residential construction or an addition to residential construction. As a matter of policy/procedure, staff has been applying a strict interpretation that a detached garage would fall under these requirements. However, it is common for the offer of dedication to be required, ` with the street improvements deferred, and any fees waived. - The Department of Building and Safety, Public Works has- provided comments/conditions regarding the proposed garage (attached). As illustrated by the attached aerial photograph and Assessor's Map, the required street dedications would reduce the property size from 11,921 square feet to approximately 9,971 square feet. Although the reduced area meets the minimum lot size requirements of the R1-7.2 Zoning;District, the street dedication would make the lot non-conforming in terms of minimum lot dimensions. Further, the front yard for the main residence, now legal non-conforming at approximately ten (10') feet would be reduced to zero (0') feet, and may encroach into the proposed street right-of-way when professional surveys are conducted. Other cases where dedications have been required, but improvements deferred and fees waived include: In 1989 the property at 21797 Vivienda Avenue was split into two lots (Parcel Map No. 12015). The area needed for the street right-of-way was reserved as a lettered lot but not dedicated. The dedication and the street -improvements were deferred until the entire neighborhood is improved. In 1990 a house was constructed on one of the lots created by the 1989 parcel map at 21811 Vivienda Avenue. Street improvements and the dedication were not required at that time either. Recommendation: Staff recommends that the City require the offer of dedication at this time. The City should execute the dedication along Maple Avenue, but only hold the offer of dedication for Walnut Avenue for some time in the future due to the closeness of the existing house to Walnut Avenue. Staff further recommends that construction of the street improvements or any requirement on the part of the property owner to pay for future street improvements be waived until such time as improvements are made to the entire neighborhood. From the Desk of Jeffrev McConnell Dan Buchanan February 13. 2001 Mayor of Grand Terrace 22795 Barton Road Grand Terrace, CA. 92313 Dear Mayor, We are requesting to be put on the agenda to be heard before the city council for the following reason: We wish to improve the property by replacing the garage that was torn down before Grand Terrace was incorporated. Upon submitting our blueprints to the planning department, we were informed of the financial punishment we would have to endure for improving the property, the neighborhood and of course Grand Terrace. To build a two- car garage and driveway with an approximate value of$10,000, we will have give away to Grand Terrace, (in the form of a dedication) 10 feet of frontage for `future street improvements' and sign a `Letter of Deferment' stating that the owner of record at time of construction of street improvements shall pay for said street improvements. This `Letter of Deferment' would be recorded.against the property and thusly `cloud' the title. This is obviously terribly unfair to property owners who are trying to improve their ' American Dream, their neighborhood and of course Grand Terrace. But here is where our American dream gets worse, you see we live on a corner lot 100 feet by 110 feet in dimension which means the above stated punishment has just doubled. I am not public works street engineer or contractor but said street improvements could cost anywhere from $30,000 to $50,000. My math indicates that for every dollar we spend improving our American dream, we will lose approximately four dollars. I in America? Or just a bad d am... a bad American dream. Jeffrey McConnell 21758 Walnut Ave Grand Terrace, CA. 92313 J 12-8.5324 MEMORANDUM RAlW UR �s TO: Patrizia Materassi, Community Development Director UGH H��S DEPARTMENT OF FROM: Jerry Glander, Director of Building and Safety/Public Works ` BUILDING& SAFETY,PUBLIC WORKS DATE: March 13, 2001 AND HOUSING 22795 Barton Road SUBJECT: SA-01-01 - 21758 Walnut Avenue - Holcomb - Garage addition Suite B Grand Terrace I have no objection to the letter of deferment referencing curbs, gutters, sidewalk California 92313-5295 and paving per item F on the attached memo,nor city councils waiver thereof'due Civic Center to specific circumstances on this site. (909) 825-3825 Fax(909) 825-7506 - This property has asphalt curbs along both streets which matches up with adjacent properties. If in the future there is an expansion of any industrial use onto this property, the improvements could be required of the developer at that time. 12-8.5324 40 LIT r MEMORANDUM MD 1 CS TO: Patrizia Materassi, Community Development Director UGH H01S FROM: Jerry Glander, Director of Building and Safety/Public Works DEPARTMENT OF "`JILDING & SAFETY,PUBLIC WORKS DATE: March 13, 2001 AND HOUSING 22795 Barton Road SUBJECT: SA-01-.01 21758 Walnut Avenue - Holcomb - Detached garage Suite B Grand Terrace After project review and pursuant to the City of Grand Terrace Municipal Code California 92313-5295 Chapter 15.28 Article III,the following recommendations should-be considered as Civic Center conditions of approval for the proposed project. (909) 825-3825 Fax(900) 825-7506 1. Provide the following plans and documents: A. Title report B. Plot plan C. Three complete sets-of construction plans" D. Provide survey.to establish north property line. E. Offer of dedication, 10' on Walnut Avenue and 10' on Maple .Avenue. F. Provide curbs, gutters, sidewalks and paving. 2. Pay all plan check, permit and inspections fees. 3. All improvement shall,be designed by persons registered and licensed to perform such work pursuant to the State of California Business and Professions Code,which shall comply with all requirements of the Uniform Building Code, Uniform Plumbing Code, National Electrical Code, Americans with Disabilities Act,Title 24 California Energy Requirements and the Grand Terrace Municipal Code. .3.Ti f 3 .• ,.bS..- 1 _,... X� tyy. t f`:•C _ ����rtk�" t- i < �; '�-rk'" •wiff'���. ' �f-^- ' a k�S t f*i i + �,F`r, u♦ .t�f�W' ,�' ,�f��j�aax��,s' s' � �, } .i" �}#- •�y'"= � •f•^.!�`• ,r'�<`-^�s''• `i4}'�;'�.4 �•r- �t: � � fi� ,� `s '�< �'x5��x�< u_�Yya i 3 j � .5y I i'i'�c..,' - � _ J YYYY—` tip loose - #. _��•_ �4 , � -Cara e � _, ,y N S.- l0 Dedication £< - ! J�,j i.! <� -.rFf .Y. f , ,_x�.�s' �� t -.s k�( • ,Y �}r���4��sf���{, /� ���s i� - __ 7 r R� 1{((•_..aYi �f'���.. tF} a T -? is f' .^ (� .0 kF -RR Pik Ji In %NGOspop4rl7 O • Zoning for Walnut Avenue Area ?�I, 'M 'M /: /�/ / .i• .:%�/ •'�//� �///�jr////fir'' ij..�.. ;�i%�%. �'%:;,/�j ' t /� // 'r,'. r'/ /�.�.'„% '/ice. �.;•///�'. /., �i ji a��lj /��, j/ irk., `.": /. • VAN' ONION/"I I I MKI YY g; /,r „r r / /, ,%/,• it j // City Limits ivienda Co L i/,; R . - 7 City Limits � I' � I , Stater Brothers j Distribution Center 1 i I , City Limits Lot Lines N 0 R2-Low/Med Residential 0 R1-7.2 Single Family M2 - Industrial Public Streets O 100 0 100 A 300 Feet '.. Geograuhic Information ' Syster-i � SAN a., . " "�,'" , ' "L' Grand Terrace' City ?.75--� ° MB 17/9C Tax Rate Area � N P z o , 16003 1 9 i �� 19 ---WVIENDA Ov" e �o _-T` 4. 2 1 � �/p/ `y z1 o i G• •� �� h 11T1J1Z� ,�h Q 5 Par.I Par.2 0 1.59 AC. h h n� a1 \ �` ry moo' or J1L'1 � 70 gte 2.5G \r � T r v 1.97Ac y O © ►� �G� / A m, 1.oz AC j \a / 3v �2 ry 28/ 11 I 14 / G� . ' 15 �-'. sip �• .. _.s.o -;1: 1 r,�a C 4 --------„ - -Is--- 10 Q 1.11 Ac I 6O Oj nCO' 4 �o Svf'J�cID 1 n e ih S1, �l[1'A 1 /Ss 10 30 I- P WALNUT M L -. _ -- R AVENUE nr1 h ! 2/27/' �A� © Assessor's Map 111219' Note- Assessor's Blk & Lot Book 275 Page28 Parcel Mop No.12015, PM.145/59,60 July 1966 � Numbers Shown in Circles San Bernardino County DEp ILA-flee; Chapter 15.28 BUILDING PERMITS—PLANS, OFFERS OF DEDICATION AND FEE REQUIREMENTS ARTICLE I. NEW RESIDENTIAL CONSTRUCTION 15.28.010 Generally. Any person, firm, association or incorporation desiring or intending to build or construct a r new single-family or multifamily residential building or structure which requires a building permit or permits shall file with the city engineer certain plans and offers of dedication, and shall pay certain applicable fees, as set by resolution, prior to issuance of the building permit. These plans and the various fees are stated in this article with the amount to be as stated in the resolution adopted by the city council. (Ord. 44 §2(part), 1981) 15.28.020 Plans and documents. Plans and documents which may be required under Section 15.28.010: A. Title report; B. Plot plan; C. Grading plan; D. Street improvement and drainage plan; E. Plans for extension of utilities, if such extension may be required; F.- Certificate of survey. (Ord. 44 §2(A), 1981) 15.28.030 Offers of dedication. Offers of,dedication to be submitted as may be required .� under Section 15.28.010: A. A grant deed to the city for dedicating for street purposes in accordance with the adopted circulation element of the General Plan; B. A grant of easement for the purpose of constructing, maintaining and operating, and replacing of public utilities as may be required by the city; C. A grant deed to.the city for dedication of land for public park purposes or in-lieu payment to the park capital improvement fund in accordance with the formula specified in the resolution. (Ord. 44 §2(B), 1981) 15.28.040 Prerequisites to permit issuance. Prior to issuance of a building permit: A. The plans and documents enumerated in Section 15.28.020 shall be approved and the public improvements to include curb, gutter, sidewalk, paving, storm drains, water system, sewer system, street lighting, site fire protection accessibility and other utilities which may be required shall be constructed by,the owner's properly licensed contractor or construction thereof secured with a deposit, the amount to be determined by the city engineer, securing, the installation of those improvements by the applicant prior to occupancy permit issuance. No occupancy permit shall be issued until the required improvements have been installed and accepted by the city; B. The utilities, when requiring extensions to serve any parcel to be developed,, shall be constructed by the owner's licensed contractor. The contractor performing such extensions shall be properly licensed by the state board for the type of work he is proposing to perform, and shall deliver to the city a certificate of insurance indicating that he is fully covered as required by law; C. The parcels shall be deemed served by city sewer if the distance in feet from the closest property line to the facility to be extended is two hundred times the number,of lots to be developed; D. Reimbursement agreements for extension of public utilities benefiting other parcels may be entered into between the owner and the city or other utility companies. (Ord .44 § 2 (C) (1--4), 1981) 15.28.050 City and employee participation. The city or any of its employees shall be prohibited from construction or participation in the construction of utilities-for private developers unless specifically directed to do so by the city council. The costs of such construction, if directed by the city council, shall be direct labor, material and equipment costs plus overhead. The estimate of such construction shall be prepared by the city engineer, and a deposit shall be made by the applicant with the city finance officer. t Upon completion of the work, any additional costs incurred by the city shall be paid by' the applicant. Any unused portion of the deposit shall be refunded to the applicant. (Ord. 44 §2 (C) (5), 1981) 15.28.060 Capital improvement and maintenance fees. Prior to issuing of a building permit, the applicant, in addition to the requirements set forth above in this article, shall be required to pay such fees for the purposes described in this section and in a specific amount set forth in a resolution: A. Sewer capital improvement and maintenance fund: 1. For the purpose of the local portion of the cost of expanding the existing sewage treatment plant and/or purchase of additional sewage treatment plant capacity and future construction of sewer system and sewage treatment plant facilities, 2. The funds so collected shall be placed in a special sewer capital improvement and maintenance fund and shall be used exclusively for costs associated with the sanitary sewer service; B. Street capital improvement and maintenance funds: 1. . For the purpose of capital improvements of arterial and collector streets throughout the city. The funds so collected shall be set aside to supplement gas tax revenues and other revenues which may be budgeted- and made available by the city council for that purpose, 2. For the purpose of maintenance and operation of the local roads to supplement the gas tax revenues or other revenues which may be budgeted and made available by the city council for that purpose; C. Park capital improvement and maintenance fund, for the purpose of purchasing the land and developing and maintaining the city park system. The city council shall have the option to request dedication of land for park purposes or, in lieu thereof, request that the applicant pay a fee in accordance with the resolution setting the fees; D. Storm drain capital improvement and maintenance fund, for the purpose of developing a storm drain master plan and a storm drain system in accordance with the master plan. The fees shall be established by a resolution and shall be,placed in a fund exclusively for the use specified in this subsection. (Ord. 102 §18, 1986; Ord. 44 §2(D), 1981) 15.28.070 Determination of city engineer--Appeal. A. The requirements provided for in this article shall be reviewed by the city engineer at the time application is submitted to the city. The city engineer may, in his best judgment, determine the applicability of any and all requirements enumerated in this article, and may require any or all or a portion of the requirements. In the event that the applicant disagrees with the determination of the city engineer, the applicant may appeal, in writing, to the city council, provided that the appeal is filed with the city clerk within thirty calendar days after notification to the applicant by the city engineer of his determinations. The decision of the city council shall be final. (Ord. 44 §2(E), 1981) ARTICLE II. RESIDENTIAL ADDITIONS 15.28.080 Generally. Any person, firm, association or corporation desiring or intending to build or construct an addition to a single-family or multifamily residential j� building or structure which requires a building permit or permits shall file with the city engineer certain plans and offers of dedication and shall pay certain applicable fees, as set by resolution, prior to issuance of the building permit. These plans and the various fees are stated in this article with the amount to be as stated in the resolution adopted by the city council. (Ord. 44 §3(part), 1981) 15.28.090 Plans and documents. Plans and documents which may be required under section 15.28.080: A. Title report; B. Plot plan; C. Grading plan; D. Street improvement plans and drainage plans; E. Plans for extension of utilities, if such extension may be required; F. Certificate of survey. (Ord. 44 §3(A), 1981) 15.28.100 Offers of dedication. Offers of dedication to be submitted as may be required under Section 15.28.080: A. A grant deed to the city for dedicating for street purposes in accordance with the adopted circulation element of the General Plan; B. A grant of easement for the purpose of constructing, maintaining and operating, and replacing of public utilities as may be required by the city. (Ord. 44 §3(B), 1981) 15.28.110 Determination of city engineer. The requirements provided for in this article should be reviewed by the city engineer at the time application is submitted to the city. The city engineer may, in his best judgment, determine the applicability of any requirements enumerated in this article, and may require any and all of a portion of the requirements. (Ord. 44 §3(C), 1981) 15.28.120 Excluded work. For the purposes of this article, residential additions should not include remodeling, reroofing, painting, other alterations, or normal or other similar maintenance projects. However, in the event that any additions to residential structures result in new or additional dwelling units, then the provisions of Article I of this chapter shall apply to such new and/or additional dwelling units: (Ord. 44 §3(D), 1981)